Atty. rev. 2022; Risk rev. 2022 Page 1 of 14 AGREEMENT FOR PROFESSIONAL SERVICESORGANIZATIONAL ASSESSMENT This Agreement is made on December 5, 2023 by and between Baker-Tilly US, LLP, an Illinois Limited Liability Partnership (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals: WHEREAS, City has determined the Utilities Department’sOrganizational Assessmentinvolves performance of services of a temporary nature (the “Project”); and WHEREAS, City does not have available employees to perform the services for the Project; and WHEREAS, City has selected Contractor based on their submitted proposal dated October 25, 2023, and based on Contractor’s qualifications to perform the Project, includingsignificant experience in public sector and utilities consulting; and WHEREAS, City has determined Contractor’s rates were fair and reasonable compared to other firms performing similar services; and WHEREAS, City has requested Contractor perform the services for the Project; and WHEREAS, Contractor is registered or licensed in California to perform the services for the Project. NOW, THEREFORE, IT IS AGREED: 1. Recitals true.The above recitals are true. 2. General.2.01 Term and Termination. The term of this Agreement begins on the first date written above and ends at 11:59 p.m. on December 31, 2024. This Agreement may be extended by mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state, or federal law. Termination is effective fourteen (14) days after deposit of notice as specified in this Agreement. 2.02 Services to be Performed. Contractor shall determine the method, details, and means of providing services for the Project. More specifically, Contractor agrees to perform the specific services listed in Exhibit “A.” 2.03 City’s Duties. City’s duties under this Agreement are to cooperate with the Contractor in the performance of the Agreement and timely pay invoices. 2.04 Payment. Payment terms under this Agreement are listed in Exhibit “B.”2.05 Insurance. Contractor shall provide insurance as listed in Exhibit “C.” 2.06 Exhibits. Exhibits “A”, “B”, and “C” are attached and incorporated.
ATTACHMENT "A"
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3. Contractor’s Obligations.3.01 Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this Agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with the City's business. 3.02 Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement. 3.03 Status. Contractor (including its employees) is an independent Contractor. No employer/employee relationship exists between Contractor and City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of City. City is not required to make any deductions or withholdings from the compensation payable to Contractor under this Agreement. 3.04 Indemnification. To the fullest extent permitted by law, Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of Contractor or the acts or omissions of an employee, agent or subcontractor of Contractor. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this section are not limited by the provisions of the section relating to insurance. 4. Miscellaneous4.01 Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of City and a representative of Contractor, listed below. All notices shall be addressed as follows unless a written change is filed with the City: City: Contractor:Director of Utilities Shad Springer Managing Director Carol Jacobs City of Santa Maria Baker-Tilly US, LLP Utilities Department 18500 Von Karman Avenue 2065 East Main Street 10th Floor Santa Maria, CA 93454 Irvine, CA 92612 If the designated Representative or address of either party changes during the term of this Agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used. 4.02 Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement. 4.03 Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties. 4.04 Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.
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4.05 Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California. 4.06 Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.4.07 No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.4.08 Severability. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties. 4.09 Submittals. In addition to any other submittals required by this Agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this Project. 4.10 Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. CONTINUED ON NEXT PAGE Atty. rev. 2022; Risk rev. 2022 Page 4 of 14
IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.
“Contractor” “City”
BAKER-TILLY US, LLP CITY OF SANTA MARIA
an Illinois Limited Liability Partnership a political subdivision of the State of California
By: By:
KATE CROWLEY SHAD S. SPRINGER, P.E., MPA
Principal Director of Utilities
ATTEST
By:
SARAH LANSBURGH
Chief Deputy City Clerk
APPROVED AS TO FORM
Risk Manager
City Attorney
Atty. rev. 2022; Risk rev. 2022 Page 5 of 14 EXHIBIT “A”SERVICES TO BE PROVIDED PROJECT UNDERSTANDING The Utilities Department (“Department”) is one of ten Departments within the City of Santa Maria and has 124 authorized positions (of which approximately 100 are filled). The Department is divided into three divisions: water resources which includes water, wastewater, sewer collections, storm sewer, regulatory compliance, and engineering/technology; solid waste which includes disposal, collections, regulatory compliance, and engineering/technology, and business, which includes department administration, customer service, finance, and operations support. Anticipated growth, both regulatory and customer-based, has a significant impact on utilities as it can affect the demand for utility services and availability of resources. As these demands increase, they may put a strain on existing infrastructure, staffing, and resources. With increased demands and various staffing changes throughout the organization, the City requires a comprehensive staffing analysis and roadmap for the Department to identify what resources and changes are needed to maintain sustainable operations and prepare for the future with a ten-year outlook. SCOPE OF WORK The Contractor will provide a comprehensive analysis of the Department’s structure, staffing, and deployment of services to deliver a comprehensive organizational assessmentfor the Department. Throughout the project, the Contractor will keep the City informed as to progress, observations, and initial recommendations. More specifically, the Contractor will perform the following services for the Project: Activity 1 – Project start up The Contractor will schedule a kickoff meeting with the City to ensure a clear understanding of objectives and concerns. Prior to the kickoff meeting, Contractor will develop a work plan for the City’s consideration that includes project team roles and responsibilities, the project scope, and the anticipated project timeline. During the kickoff meeting, the work plan and schedule will be discussed and finalized to ensure the proposed work plan and schedule meets the City’s needs. In addition to covering logistics such as who should be interviewed and communication protocols, the Project approach and timing will be discussed in relation to other activities in the Department. It is agreed that the work associated with this review is in addition to the normal work of the organization and must be integrated in a way that minimizes disruption. During this activity, the Contractor will also request the City to provide relevant background information such as workload measures, organization charts, position descriptions, historical budget and staffing data, performance indicators, and copies of any previous studies or survey data about the Department. Contractor Deliverables: 1. Agenda for kick off meeting2. Work plan and schedule Atty. rev. 2022; Risk rev. 2022 Page 6 of 14 Activity 2 – Gather informationThe Contractor will gather information from the City by conducting interviews and reviewing pertinent documents. This activity will include the following: Conduct up to 12 interviews which will include the Department’s management team as well as the City Manager and Department Directors (such as Finance, Human Resources, Public Works, and Community Development) with frequent interaction with the Utilities Department as well as the Utility Billing Manager. Interviews will be conducted onsite if schedules allow. The interviews will focus on current operations, future plans, organization structure and priorities, challenges, and opportunities for improvement, in an effort to understand internal perspectives about staffing, the current organization structure, and the Department’s current capabilities contrasted with its future needs. Conduct a series of site visits of Department facilities (for example, the Santa Maria Regional Landfill, Los Flores (the site of the future landfill), the Wastewater Treatment Plant, etc.) and related operations and activities to gain further understanding of the Department’s work. The visits will be viewed through multiple perspectives to examine the impacts of each site as well as gain an understanding of the direction of the Department’s overall mission and planned future growth. To ensure the broadest level of input and to convey that all staff views will be considered, administer a Department survey to employees. With many Department employees in the field, the survey will be made accessible and convenient for all employees to participate.The survey will be developed in collaboration with project leaders. The Contractor will provide a detailed analysis of survey results which will inform theanalysis and recommendations. Review of a variety of documents and materials available, such as organization charts, position descriptions, historical budget and staffing data, performance measures, copies of any previous studies, “master plans” or survey data about the Department, the Public Works Department Organizational Review Final Report, and other items that will help provide an overview of the flow of the work being carried out. Based on the interviews, site visits, survey, and through review of background information, the Contractor will develop an understanding of how resources are being utilized and identify areas where the Department can improve its efficiency and effectiveness. The Contractor will formulate detailed recommendations for improvement and support the Department's efforts to meet the current and future needs of the Department. Deliverables: 1. Up to 12 interviews (onsite if schedules allow, or remote) 2. Site visits to all Department facilities 3. Department survey 4. Detailed analysis of survey results to be incorporated in reports Activity 3 – Conduct process mapping The Contractor will conduct two half-day on-site process mapping sessions focused on the process between the Utility Billing Division and Department operations staff. The mapping sessions will include: 1) customer management and customer service function (to include customer registration, new accounts, inquiries, billing changes and calls for service), and 2) payment processing functions related to solid waste, water, and sewer charges. The process mapping sessions will include key members of City staff who are typically involved in the review and decision-making process.
Atty. rev. 2022; Risk rev. 2022 Page 7 of 14 The Contractor will create process map diagrams to show the current processes. After analyzing the workflow and staff input, proposed process map diagrams will be drafted to illustrate recommended process changes to gain efficiency. Deliverables: 1. Two half-day onsite process mapping sessions2. Current and proposed process map diagrams Activity 4 – Review organizational structureThe Contractor will analyze the Department’s structure to ensure that it is optimally configured to effectively carry out its mission, both now and in the future. This organization structure review will be conducted in an iterative manner in conjunction with Activities 5 and 6 as organizational insights are expected from peer comparisons and the detailed analysis of the Department. The Contractor will also analyze the best location for utility billing and other finance-related functions during this review, which are also further discussed as part of Activity 6. Throughout this process, Contractor will identify areas of alignment as well as any existing or potential gaps that may hinder the organization's ability to fulfill its objectives. These will be reflected in potential organization structure adjustments to reflect existing needs and anticipate future workloads, ensuring that the organization is well-positioned to meet its goals effectively. The analysis will identify observations and preliminary recommendations for improvement based on the unique needs of the Department. As part of this activity, Contractor will develop an organization chart of the current structure as well as a proposed structure. Deliverables: 1. Current and proposed organizational charts by positions and program area Activity 5 – Conduct a staff analysis, peer comparison, and develop staffing modelThe Contractor will perform a staffing analysis of the Department to evaluate the Department’s current staffing levels and workload measures. This analysis will involve comparing the workload demands to the existing staffing resources, taking into consideration the Department’s objectives and industry standards. Contractor will ensure that the staffing analysis is aligned with the findings and recommendations from the operational assessment, ensuring that any adjustments in staffing levels support the implementation of best practices and overall operational effectiveness. The insights gained from the analysis will inform the development of a robust staffing model that aligns the workforce with the Department's objectives and enables the Department to effectively meet the demands of its stakeholders. Using criteria established in collaboration with the Department and keeping in mind the uniqueness of the agency, the Contractor will identify and reach out to up to five peer agencies for comparison with Santa Maria. The Contractor will prepare an objective analysis to aid in selecting peers that will provide insightful analysis. After selecting the agencies, the Contractor will prepare a detailed questionnaire to compile information from the peers. The Contractor will then develop a comprehensive staffing model that takes into consideration both current and anticipated workload demands. This model will be based on industry standards and best practices, as well as an analysis of peer agencies and City staffing standards.
Atty. rev. 2022; Risk rev. 2022 Page 8 of 14 The Contractor will develop this model and include a dashboard and appropriate variable factors so as to maximize utility to the City. The Contractor will utilize this model to project staffing growth needs under a number of different scenarios and identify any areas of concern or potential areas for improvement. Deliverables: 1. Staffing analysis 2. Detailed questionnaire 3. Staffing model (Excel) Activity 6 – Conduct analysis During this activity, Contractor will analyze the information collected above and examine the: 1) Strategic management system and associated planning needs. To effectively manage the growth of the Utilities Department, it will be necessary to implement a strategic management system (the grouping of processes, procedures and practices used to plan, manage and assess the work of the organization) that includes regular planning and evaluation of Departmental goals and objectives. A strategic management system will be essential for ensuring that the Utilities Department can successfully navigate the challenges and opportunities presented by a growing community. Performance measureswill be recommended that align with the City’s overall framework to enable this to occureffectively. 2)Efficiency opportunities. Evaluate and consider opportunities to gain efficiencies and improvements through consolidation of the financial functions (in part or whole) and/or the overall group within the Utilities Department, including utility billing and other financial functions occurring within the Utilities Department. 3)Partnership with the Department of Public Works for the coordination of utilities Capital Improvement Projects (CIPs). Currently, design and construction of some of the utilities CIPs are being overseen by the Department of Public Works. However, it was recently recommended that that work be transferred to the Utilities Department as a result of another study; that recommendation will be evaluated and the Contractor will recommended path(s) forward based on the interview, assessment, and evaluation processes. 4) New infrastructure demands and associated CIP impacts based on anticipated growth. As Santa Maria continues to grow, there will be an increased demand for utilities infrastructure such as water, wastewater, and solid waste services. The Utilities Department will need to be prepared to address these demands by identifying necessary upgrades and expansions to the current infrastructure. This will require a thorough understanding of the current infrastructure and an ability to anticipate future needs. The Contractor will identify potential capacity constraints and evaluate the need for new facilities or equipment. 5) Business operations needs given growth in utility operations and other factors including automation opportunities. This will include an evaluation of the Department’s current business processes, systems, and technology infrastructure, as well as a review of industry best practices. Based on this analysis, the Contractor will provide recommendations for optimizing the Department’s business operations to support growth. 6) Internal services and personnel support throughout the Department. As the Departmentgrows, there will be a need for increased internal services and personnel support to ensure that all employees have the necessary resources to do their jobs effectively. The Atty. rev. 2022; Risk rev. 2022 Page 9 of 14 Contractor will conduct a review and provide recommendations to ensure the Departmenthas the necessary staffing levels to support its operations. 7)Complex and dynamic regulatory environment. As regulations governing Utilities functions increase and grow in complexity, the City must be prepared to address regulatory demands which will include increased monitoring and reporting, developing and implementing programs for compliance, and planning, designing, and constructing infrastructure to maintain compliance. These regulations include but are not limited to thestate mandated organics program (SB 1383), PFAS, the wastewater treatment plant general permit, the MS4 trash amendments, post construction requirements, water service lines, etc. Activity 7 – Report results During this activity, Contractor will report results as described below. Prepare observations and preliminary recommendations and meet with City leaders to review them. This will be an opportunity to discuss what was learned and observed during the analysis and then receive City feedback about the proposed opportunities for improvement. This discussion provides a preview of the issues and recommendations that will be addressed in the project report. Prepare a draft report that details methodology, analysis of relevant issues, and recommendations. City will have an opportunity to review and comment on the draft reportbefore the final report is prepared. The report recommendations will be organized in an easy-to-understand format and presented in a positive manner. Reviewing the draft report with the project team will ensure factual accuracy and ensure the report is of maximum utility. Recommending actions will result in meaningful operational improvements that can be implemented in the “real world” environment. The City will vet the draft report for accuracy. In addition to vetting the report for accuracy, the draft review provides an opportunity to discuss the recommendations and to identify implementation issues. Once comments have been received, the final project report will be prepared, peer reviewed, and then transmitted to the City. Deliverables: 1. Draft and final report Activity 8 – Support implementation The reports and resulting recommendations become tools for setting priorities and for developing work plans. After completing the final report, Contractor will prepare a draft Implementation Action Plan incorporating each recommendation. The draft action plan sets forth the steps required for implementation, assigns responsibility for action, and assigns a priority level (immediate, near or long term) for initiating each recommendation. The action plan is prepared as a draft and becomes final once the City integrates the action steps into a work plan that includes dates for planned completion. The action plan offers an important management tool for actual implementation of the work reflected in the project report. Deliverables: 1. Draft implementation plan Atty. rev. 2022; Risk rev. 2022 Page 10 of 14 Optional Activity 9 – Prepare additional process mapsThere are several functions (for example, water meter installation and removals, maintenance, and meter reading; billing cycle management; bill preparation and distribution; water service interruptions; compliance and reporting; data management and system changes; and/or solid waste container deliveries, removals, replacements, and additional “extra” services) associated with the utility billing function. If additional process maps are desired, Contractor will conduct additional process mapping sessions and develop additional current and proposed processes. At the City’s option, this may also include a process map for the coordination of Utilities CIP Project Delivery. Deliverables: 1. Additional process maps SCHEDULE Activity Proposed Schedule Activity 1 – Project start upWeeks 1-4Activity 2 – Gather information Weeks 2-8Activity 3 – Conduct process mapping Weeks 6-14 Activity 4 – Review organizational structure Weeks 6-14 Activity 5 – Conduct a staff analysis, peer comparison and develop staffing model Weeks 8-14 Activity 6 – Conduct analysis Weeks 12-20 Activity 7 – Report resultsWeeks 20-24 Activity 8 – Support implementation Weeks 24-26 Optional Activity 9 – Prepare additional process maps TBD Atty. rev. 2022; Risk rev. 2022 Page 11 of 14 EXHIBIT “B”PAYMENT I. PROGRESS AUTHORIZATION Written authorization to proceed from the City authorizes the Contractor to generate the NOT-TO-EXCEED COST OF ONE HUNDRED EIGHTY-FOUR THOUSAND DOLLARS AND ZERO CENTS ($184,000.00) IN FEES for above listed tasks, inclusive of all fees and expenses as well as the optional Activity 9 (for up to two additional process maps). TOTAL NOT-TO-EXCEED COSTS: $184,000.00 The City reserves the right to withhold any amount if unsatisfied with the service the Contractor provides or if the Contractor exceeds this written authorization for the above not-to-exceed costs. II. INVOICE PROCEDURE The Contractor shall invoice monthly as activities are completed. The Contractor's bills shall include a description of the work completed.
Atty. rev. 2022; Risk rev. 2022 Page 12 of 14 EXHIBIT “C”INSURANCE Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, or employees. If Contractor maintains broader coverage and/or higher limits than the minimums shown below, City requires and shall be entitled to the broader coverage and/or higher limits maintained by Contractor. 1) Minimum Scope of Insurancea) Coverage shall be at least as broad as: i) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury. ii) Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1); or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).iii) Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. iv) Errors and Omissions liability insurance appropriate to the Contractor's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. v) Contractor’s Pollution liability insurance applicable to the work being performed. vi) Cyber Liability insurance as applicable to the work being performed and appropriate to the Contractor’s profession. Such coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. 2) Minimum Limits of Insurance a) Contractor shall maintain limits no less than: i) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. ii) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. iii) Workers’ Compensation: Statutory limits.iv) Employer's Liability: $1,000,000 per accident for bodily injury or disease. v) Errors and Omissions Liability: $1,000,000 per occurrence or claim, $2,000,000 aggregate.vi) Contractors Pollution Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.vii) Cyber Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.
Atty. rev. 2022; Risk rev. 2022 Page 13 of 14 3) Self-insured RetentionsSelf-insured retentions must be declared to and approved by City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. 4) Other Insurance Provisions a) The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: i) The City of Santa Maria, its officers, officials, employees, and volunteers are to be covered as additional insureds on the policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used). ii) For any claims related to this project, Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it. iii) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled or reduced, except with notice stating the title of this Agreement to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested. iv) Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessaryto affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. v) If any of the required policies provide claims-made coverage: (1) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. (2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (3) If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. 5) Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. 6) Verification of Coverage a) Contractor shall furnish City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause.
Atty. rev. 2022; Risk rev. 2022 Page 14 of 14 b) All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time. 7) Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.