Agenda — Santa Maria City Council, December 19, 2023

Mayor Alice Patino
Mayor Pro-Tem Maribel Aguilera Hernandez
Councilmember Mike Cordero
Councilmember Gloria Soto
Councilmember Carlos Escobedo

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, December 19, 2023

AMENDED AGENDA

CLOSED SESSION - 5:00 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:

In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
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Webinar ID #: 848 7936 4917
**Press *6 to un-mute your phone. Press *9 to raise your hand to speak.

Watch an instructional Video on Participating using Zoom.

Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):

Email - Submit Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
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Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
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*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.

How to watch the meeting from home:

Comcast Channel 23 - Live during the meeting, and rebroadcast on Thursday at 9:00 a.m. after the meeting and again on Tuesday at 5:30 p.m. the following week.

1. Live Webcast - Online from the Agenda Center & Meetings Portal (select meeting date) or at https://video.isilive.ca/santamaria/live.html. Note - When no meeting is streaming, the window will read "Searching for live stream."

2. You Tube Live Stream - You Tube Webcast.

Note: Live Webcast and You Tube Live are typically available within 15 minutes before the start of the meeting. There is a delay of about 15-30 seconds with both the Live Webcast and You Tube Live Stream.

3. Zoom Meeting Portal - Registration is required (link above) even for observing the meeting.4.

American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and City Negotiations Team Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

3.c Conference with Real Property Negotiators Pursuant to Government Code §54956.8 Property: Pioneer Park Lease on Airport District Property Agency Negotiator: Alex Posada, Interim City Manager
Negotiating Parties: City of Santa Maria and Santa Maria Airport District Under Negotiation: Property Acquisition/Use Options

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

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5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Businesses of the Month – December 2023
Present certificates to the featured Businesses for December 2023 – Community Health Centers of the Central Coast, Inc., and Jay Cee Trophy.

10. PRESENTATIONS

10.a Performing Arts and Convention Center Feasibility Study - Findings Presentation City Council will receive a presentation from the Santa Maria Valley Chamber of Commerce to provide its findings of the feasibility study for a potential Santa Maria Performing Arts and Convention Center

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

12. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of December 5, 2023.

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12.a.3 Salary Increase for Crime Analyst Classification; Establishing New Classification of Legal Office Specialist; Establishing January 2024 Minimum Wage Increase; and Adoption of a Resolution Approving the CalPERS Comprehensive Schematic Pay Schedule
The City Council will consider adopting a Resolution approving the Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines to approve the salary increase for the Crime Analyst job classification, incorporate the addition of the Legal Office Specialist classification, and to establish the January 2024 Minimum Wage Increase.

Environmental Notice: The activity is not a “Project” as defined under section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:
1) Adopt a Resolution approving the Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines; 2) Approve the salary increase for the Crime Analyst job classification; 3) Establish one new classification of the Legal Office Specialist; and 4) Establish the January 2024 Minimum Wage Increase.

12.a.4 *Consideration of awarding Professional Services Agreement for Consulting Services to Imperium Consulting Group, LLC
The City Council will consider approving an award of a Professional Services Agreement for consulting services to Imperium Consulting Group, LLC, to provide claim preparation and presentation services for multiple damaged facilities in and around the City of Santa Maria, California, due to the December 2022 and January 2023 storms.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required
RECOMMENDATION:

Award a Professional Services Agreement for consulting services to Imperium Consulting Group, LLC, in the amount of $217,960.75 for claim preparation and presentation services for damaged City facilities.

12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

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12.b.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.b.3 Receive and File the Growth Mitigation Annual Compliance Report – AB 1600 The City Council will consider receiving, reviewing, and filing the Growth Mitigation Annual Compliance Report.

RECOMMENDATION:

Receive, review, and file the

12.c PUBLIC WORKS DEPARTMENT

12.c.1 Adoption of a Resolution Awarding a Bid to Main Line Engineering for the Stowell-Black Road Waterline Extension Project, Bid No. 2023-13 The City Council will consider approving the award of Bid No. 2023-13 to Main Line Engineering for the construction of the Stowell-Black Road Waterline Extension Project. This project will consist of installing approximately 8,000 linear feet of waterline, including all associated valves, hydrants, fittings, and other appurtenances westward on Stowell Road and northward on Black Road to the City of Santa Maria Wastewater Treatment Plant.

Environmental Notice: In May 2023, an Initial Environmental Study was completed and based on the information available at the time of preparation of the plans and specifications, the Environmental Officer recommended that a Mitigated Negative Declaration be filed for the Stowell-Black Road Waterline Extension Project based on information contained in File SP2023-0004.

RECOMMENDATION:

Adopt a Resolution awarding a bid to Main Line Engineering, in the amount of $887,060 for the construction of the Stowell-Black Road Waterline Extension Project, Bid No. 2023-13.

13. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

13.a Annual Appointment of Mayor Pro Tem
The City Council will consider the annual appointment of a Mayor Pro Tem to serve for the next one-year period.

RECOMMENDATION:

Appoint a Council Member as the Mayor Pro Tem for the next one-year period, pursuant to Council practice.

14. REPORT BY INTERIM CITY MANAGER

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15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

16. ADJOURNMENT

PLEASE NOTE:

The next regular meeting of the City Council will be held on January 16, 2023, at 5:30 p.m.

The deadline for submitting items for the January 16th meeting is January 3, 2023.

City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or

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disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2307. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

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FOR THE COUNCIL MEETING OF DECEMBER 19, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Public Information Manager Mark van de Kamp

SUBJECT: Businesses of the Month – December 2023

Present certificates to the featured Businesses for December 2023 – Community Health Centers of the Central Coast, Inc., and Jay Cee Trophy.

BACKGROUND:

The City of Santa Maria and the Santa Maria Valley Chamber of Commerce have partnered to highlight different businesses in the City through a Business of the Month Program. For the next year, this program gives recognition to local businesses for their longevity and/or for providing significant healthcare contributions. Not only does this give valuable exposure to these local businesses, but it also reminds the community of the unique, diverse, and long-standing businesses they are fortunate to have in Santa Maria.

DISCUSSION:

This month’s long-standing business is Jay Cee Trophy, located at 120 Elizabeth Street.

Formed in 1973, the business has three employees. It provides name badges, recognition awards, trophies, plaques, ribbons, pins, buckles, letter jackets, and personaliz ed gifts.

The company provides laser etching and engraving. The owner encourages everyone to shop locally, and it donates and gives discounts to many organizations. Representing the business tonight is owner Didi Maden.

This month’s healthcare business is the Community Health Centers of the Central Coast, Inc., a 501(c)(3) nonprofit network with corporate offices at 2050 South Blosser Road in Santa Maria. Formed in May 1978, the business has grown to 28 licensed health centers, seven mobile and dental v ans, and 875 employees in San Luis Obispo County and northern Santa Barbara County. CHC provides primary care and specialty services to the underserved and uninsured patients in the community with special emphasis on agriculture, homeless, school based and public housing populations, in addition to low - income seniors. CHC plans to build a state-of-the-art supercenter in Santa Maria to offer primary care, specialty care, optometry, pharmacy, lab draw station, chiropractic, health education, behavioral health, and other ancillary services. Representing the CHC tonight are Ronald Castle, CEO, and Sophia Sosa, Deputy CEO.

2 This month’s Business es of the Month recognition will be the last using the monthly format, beginning in January 2024 recognition of businesses will be done on a quarterly basis, with the first presentation at the January 16, 2024, City Council meeting.

FOR THE COUNCIL MEETING OF DECEMBER 19, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Performing Arts and Convention Center Feasibility Study - Findings Presentation

City Council will receive a presentation from the Santa Maria Valley Chamber of Commerce to provide its findings of the feasibility study for a potential Santa Maria Performing Arts and Convention Center.

BACKGROUND:

In 2021, a committee of community members began to explore the development of a Performing Arts and Convention Center ( PACC). This effort was organized for the following reasons:

- Multiple business surveys have highlighted the need for more diverse cultural opportunities to attract and retain employees
- Lack of suitable venues for conferences and performances in the City and the Central Coast, resulting in lost economic opportunities - The Santa Maria Philharmonic only has one suitable performance venue, which is undersized and limits attendance
- A need to increase the competitiveness of Santa Maria within the region

Also aligned with this effort was the 2022 City Council goal to provide more recreation opportunities for families.

The committee determined that the next step in exploring the opportunities provided by having a PACC in Santa Maria required a feasibility study to help the City and community leaders make the best decision on how and when to move forward on a potential project.

On February 21, 2023, the City Council approved a Resolution to authorize an agreement with the Santa Maria Valley Chamber of Commerce ( SMVCC) to identify and contract with a consultant to perform that feasibility study. Tonight’s presentation by Glenn Morris, President and CEO of the SMVCC, will be to present its findings.

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

December 5, 2023, 5:00 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto

Staff Present: City Attorney Thomas Watson, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Library Director Dawn Jackson, Chief Information Officer Jeffrey Marecic, Director of Community Development Chuen Wu, Director of Recreation & Parks Alex Posada, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Angela Oslund, Deputy Director Solid Waste Herb Cantu, Principal Planner Frank Albro, Assistant City Clerk Alexandra Valadez

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 4:33 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, Carlos Escobedo, and Mayor Alice Patino.

Councilmember Gloria Soto was absent for roll call, but joined the meeting at 4:34 p.m.

STAFF MEMBERS PRESENT:

Interim City Manager Posada, City Attorney Watson, and Chief Deputy City Clerk Lansburgh (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. No public comment was received.

3. RECESS-CLOSED SESSION

2 3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6 Mayor Patino recessed to a Closed Session at 4:34 p.m.

3.b Public Employment Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

3.c Conference with Real Property Negotiators Pursuant to Government Code §54956.8

3.d Conference with Real Property Negotiators Pursuant to Government Code §54956.8

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P .M.

5. INVOCATION
Veronica Leach of the Santa Maria Valley Community of Prayer gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Escobedo led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:52 p.m.

Mayor Patino announced that she would be moving Regular Business items 14.a and 14.b before Public Hearing item 13.a

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that instructions were provided to the City's Labor Negotiator for item

3.a; Information was provided to the City Council for item 3.b; Instructions were provided to City's Real Property Negotiator for item 3.c; and item 3.d was not heard and stricken.

9. PROCLAMATIONS

9.a Proclamation in Support of Allan Hancock College Offering a Bachelor’s Degree in Applied Professional Studies
The City Council declared its unequivocal support for Allan Hancock College in its application to the Board of Governors of the California Community Colleges to offer a bachelor’s degree in Applied Professional Studies. President of Allan Hancock College Kevin Walthers accepted the Proclamation.

Mayor Patino and Mayor Pro Tem Aguilera -Hernandez provided comments of support for the bachelor's degree in Applied Professional Studies.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Arcelia Sencion, Myrna Gonzalez, and Gary Hall.

11. PRESENTATIONS

3 11.a Recognizing the 2023 “Lights, Sights, and Holiday Nights Holiday Decoration Contest” Award Winners The City Council acknowledged the winners of the City’s 28th Annual “Lights, Sights, and Holiday Nights Holiday Decoration Contest”.

11.b Receive a Presentation and Present a Certificate of Recognition to the GROW Initiative Cohort II The City Council received a presentation regarding the Alignment Project’s staff development phase and presented a Certificate of Recognition to the GROW Initiative Cohort II graduates.

12. CONSENT CALENDAR
Consent Calendar Items 12.a.1 through 12.f.4 were approved as presented, including the adoption of Resolution Nos. 2023 -150, 2023-151, 2023-152, 2023-153, 2023-154, 2023-155, 2023-156, and 2023 - 157. The recorded vote appears with each item below.

Councilmember Escobedo was unavailable during the Consent Calendar vote.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Cordero
Adopt the Consent Calendar as submitted.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Soto
Absent (1): Councilmember Escobedo
Motion carried by a recorded vote (4 to 0)

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried unanimously

12.a.2 Approval of Minutes
Approved the Minutes of the regular City Council meeting of November 21, 2023.

Motion carried unanimously

12.b COMMUNITY DEVELOPMENT DEPARTMENT

12.b.1 Adoption of a Resolution to Adopt the California Environmental Quality Act Addendum for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II

4 Adopted a resolution to adopt an Addendum to the Final Second Supplemental Environmental Impact Report prepared for the Santa Maria Regional Landfill Cell 1 Extension Project Phase II.

Motion carried unanimously

12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried unanimously

12.c.2 Payment of Payroll
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried unanimously

12.d FIRE DEPARTMENT

12.d.1 Adoption of a Resolution Authorizing an Instructional Services Agreement with Allan Hancock College Joint Community College District
Adopted a Resolution approving an Instructional Services Agreement with Allan Hancock College Joint Community College District.

Motion carried unanimously

12.d.2 Adoption of a Resolution Acknowledging Receipt of the Annual Fire Inspection Report per Senate Bill 1205
Adopted a Resolution acknowledging receipt of the annual report for the period of July 1, 2022, through June 30, 2023, for fire inspections of certain occupancies as required by Senate Bill 1205 pursuant to California Health and Safety Code Sections 13146.2, 13146.3, and 13146.4.

Motion carried unanimously

12.e RECREATION & PARKS DEPARTMENT

12.e.1 Adoption of a Resolution Approving and Authorizing an Application for the California State Department of Parks and Recreation Outdoor Equity Grants Program Grants Fund

5 Adopted a Resolution approving and authorizing the submittal of a project applic ation to the California Department of Parks and Recreation Outdoor Equity Program.

Motion carried unanimously

12.f UTILITIES DEPARTMENT

12.f.1 Adoption of a Resolution Approving the New Tiered Disposal Rate Structure for Permitted Roff-Off Haulers and Solid Waste Haulers for the Santa Maria Regional Landfill, Commencing January 1, 2024
Adopted a Resolution authorizing a new tiered disposal rate structure for permitted roll-off and solid waste haulers for the Santa Maria Regional Landfill, commencing January 1, 2024.

Motion carried unanimously

12.f.2 Adoption of a Resolution Authorizing Disposal Fees for the Santa Maria Regional Landfill Effective January 1, 2024, and January 1, 2025
Adopted a Resolution authorizing disposal fees for the Santa Maria Regi onal Landfill effective January 1, 2024, and January 1, 2025.

Motion carried unanimously

12.f.3 Adoption of a Resolution Approving an Agreement for Professional Services with Baker-Tilly US, LLP for an Organizational Assessment for the City of Santa Maria Utilities Department Adopted a Resolution approving an agreement for professional services with Baker -Tilly US, LLP for an organizational assessment for the City of Santa Maria Utilities Department and approving an increase of $84,000 in appropriations for Fiscal Year 2023-24.

Motion carried unanimously

12.f.4 Adoption of a Resolution Approving an Agreement for Professional Services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services Adopted a Resolution approving an ag reement for professional services with Carollo Engineers, Inc. for Wastewater Treatment Plant Program Management Services.

Motion carried unanimously

13. PUBLIC HEARING

13.a Adoption of a Resolution Adopting a Negative Declaration Pursuant to Government Code Section 65580 et seq and Adoption of a Resolution Repealing the 2015-2023 Housing Element and Adopting the 2023-2031 Sixth Cycle Housing Element

6 Principal Planner Frank Albro Jr. presented the staff report and presentation. Jennifer Murillo with Lisa Weiss Consulting was present via Zoom.

Mayor Patino asked what Accessory Dwelling Units (ADUs) are classified. Principal Planner Albro Jr. stated the majority of ADUs are classified as low income with a part classified as very low income.

Council Member Esc obedo asked if the ADUs category included pending and permitted projects, and junior ADUs. Principal Planner Albro Jr. stated the category only includes completed ADUs and junior ADUs.

Mayor Patino asked if the Housing Element had a prioritization of servi ces for different projects.

Principal Planner Albro Jr. stated that projects which already have utilities services and affordable housing projects get priority.

Mayor Patino asked if the Blosser Ranch project is a part of the Housing Element. Principal Pla nner Albro Jr. stated it is a part of the pending projects for the Housing Element.

Mayor Patino invited public comment. Speaking from the public was Laurie Tamura.

Mayor Patino closed public comment at 10:02 p.m. and re -opened public comment at 10:03. Spe aking from the public was Alhan Diaz-Correa. Mayor Patino closed public comment at 10:05 p.m.

Action: Adopted as Resolution No. 2023-158
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
1) Adopted a Resolution adopting a negat ive declaration for the adoption of the 2023 sixth cycle Housing Element, Pursuant to State Government Code Section 65580 et seq Citywide; and Motion carried unanimously

Action: Adopted as Resolution No. 2023-159
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
2) Adopted a Resolution repealing the 2015 -2023 Housing Element and adopting the 2023 -2031 Sixth Cycle Housing Element and forwarding the adopted document to the State Department of Housing and Community Development for their certification pursuant to State Government Code Section 65585.

Motion carried unanimously

14. REGULAR BUSINESS

14.a Consideration to Approve the Santa Maria General Plan Update Preferred Land Use Alternative

7 Interim Assistant City Manager Chuen Wu presented the staff report and presentation. Project Manager Ron Whitmore with Ramy and Associates was present. Consultants Jennifer Murillo and Meghan McNulty were present.

Council asked various questions regarding the Alternative options presented.

Mayor Patino invited public comments. Speaking from the public was Glenn Morris, Lindy Hatcher, Sue Anderson, Allicia King, Peggy Brierton, Claire Wineman, Pete Simmons, Ken Hough, Vincent Martinez, Dr. Ted Wendel, Matt Cameron, and Alhan Diaz-Correa.

Mayor Patino closed public comment.

Council discussed the various options for the Preferred Land Use Alternative.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
Reject the recommended Preferred Land Use Alternative (modified Alternative C - Hybrid) and approve Preferred Land Use Alternative B.

Motion defeated by a recorded vote

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Cordero
Approved a Preferred Land Use Alternative identified as “Land Use Alternative D” to incl ude all components of modified Land Use Alternative C – Hybrid, and a study to be completed by City staff to include a southerly expansion area, east of Highway 101, including properties known as Bradley Lands and the Elks Recreation Center.

Motion carried by a recorded vote

14.b Receive a Presentation Regarding Financing Options for Capital Improvement Projects Interim Finance Director Xenia Bradford introduced Dan Cox with KNN Financing Consultants to make the item presentation.

Mr. Cox provided information regarding debt financing options.

Council Member Escobedo inquired about interest rates being higher depending on the length of years of the financing option. Mr. Cox stated the interest rate is based on maturity and the total cost of the financing option.

Council Member Escobedo highlighted the two presented scenarios for funding the Fire Station 1 project.

Council Member Cordero stated the financing options appear to follow standard loan procedures.

8 Interim City Manager Posada clarified that Council needed to provide direction to staff on how to proceed with financing options and that no action is being taken at this time.

Council Member Cordero asked if the Fire Station 1 project is a time sensitive issue. Public Works Director Brett Fulgoni stated the project is ready to bid in 2024.

Council Member Soto made a suggestion to finance $10 million to then allow $5 million of allocated funding to be available for use.

Council provided direction to staff to bring financing options to a future Council meetin g regarding Budget preparation and approval.

Motion carried unanimously

15. REPORT BY INTERIM CITY MANAGER
Interim City Manager Posada reported that the next City Council Meeting would be December 19th.

Items on the agenda would include Growth Mitigation Fees Annual Report, Appointment of Mayor Pro Tem, and Blosser Ranch Park Agreement.

16. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he attended Central Coast Water Authority Special Meeting, EconAlliance Update, Forum for the Elected Leaders, Christmas Tree Lighting at City Hall, and the Santa Maria Parade of Lights

Councilmember Escobedo reported that he attended the Christmas Tree Lighting at City Hall and the Santa Maria Parade of Lights.

Councilmember Aguilera -Hernandez reported that she attended the Ben Heighes Show, Legal Professionals Luncheon, Christmas Tree Lighting at City Hall, and the Santa Maria Parade of Lights

Councilmember Soto did not have a report.

Mayor Patino reported that she attended Ben Heighes Show, Marian Regional Medical Center Board Meeting, 3CE Meeting with Executive Director, and the Santa Maria Parade of Lights.

17. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 10:11 p.m.

9 _________________________
Sarah Lansburgh, Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF DECEMBER 19, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Chief Human Resources Officer Dawn Jackson

SUBJECT: Salary Increase for Crime Analyst Classification; Establishing New Classification of Legal Office Specialist; Establishing January 2024 Minimum Wage Increase; and Adoption of a Resolution Approving the CalPERS Comprehensive Schematic Pay Schedule

Description:

The City Council will consider adopting a Resolution approving the Comprehensive Schematic Pay Schedule for all full -time and part -time employees in accordance with CalPERS guidelines to approve the salary increase for the Crime Analyst job classification, incorporate the addition of the Legal Office Specialist classification, and to establish the January 2024 Minimum Wage Increase.

RECOMMENDATION:
1) Adopt a Resolution approving the Comprehensive Schematic Pay Schedule for all full- time and part -time employees in accordance with CalPERS guidelines ; 2) Approve the salary increase for the Crime Analyst job classification; 3) Establish one new classification of the Legal Office Specialist; and 4) Establish the January 2024 Minimum Wage Increase.

BACKGROUND:

Crime Analyst Salary Increase : The Crime Analyst salary increase addresses the need for salary changes and aids in retaining incumbent employees seeking higher compensation elsewhere. One of the most basic functions of business management is to establish a compensation scheme that is competitive and equitable and that promotes employee engagement and high performance.

Legal Office Specialist: Resolution No. 2023 -103 delegated the authority to the City Manager to approve the recommended new job classification and respective job descriptions as presented in the Mid-Cycle Budget. On June 20, 2023, the creation of the Legal Office Specialist classification was approved as part of the mid-Cycle Budget.

2 Minimum Wage: The State of California’s minimum wage has increased every year since 2017 in accordance with legislation signed into law by former Governor Jerry Brown. The current 2023 State minimum wage is $15.50 per hour. California Department of Finance announced in October 2023 that a minimum wage of $16.00 per hour will commence on January 1, 2024.

Under the Santa Maria Municipal Code Section 2 -20.05 the attached comprehensive schematic pay schedule is set forth. Through the City Council’s goals and priorities, each classification is strategically focused on developing and retaining a high-performing and diverse workforce and fostering a healthy, safe, and productive work environment for employees, de partments, and the public to maximize individual and organizational potential and position the City of Santa Maria as an employer of choice.

DISCUSSION:

To this end, Human Resources has been engaged and successfully satisfied the meet and confer in compliance with the Meyers -Milias-Brown Act (MMBA) regarding the compensation for the Crime Analyst job classification. This classified position provides key critical support to the department, including, but not limited to timely processing of reports, the collection and analysis of crime, offender, and demographic patterns, and other related data for deployment of department resources. This salary increase will not create compaction with the job classification.

 Crime Analyst – Increase salary from a range of $2,407.03 – $2,925.76 to $2,599.59 - $3,159.82, resulting in an eight percent increase.

Salary Schematic Schedule
A Comprehensive Schematic Pay Schedule (“Schedule”) for the City of Santa Maria is created and presented in accordance with CalPERS regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees ’ Retirement Law (PERL) Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule includes pay rate information for all full -time and part -time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single-pay schedule as per CalPERS’ requirements.

CalPERS requires whenever there are changes to one or more pay rates, whether through the meet-and-confer process, employment contracts, new classifications, reclassifications, etc., the City is required to update the Schedule and present it to the City Council for review and approval. Any updates will include an effective date and date of any revisions and are to be retained by the City and available for public inspection for not less than five years. The Schedule (Attachment A) incorporates these changes. Upon adoption of the Resolution by the City Council, the Schedule will be posted on the City of Santa Maria’s website.

Alternative(s)
3 A decision by the City Council not to approve the Comprehensive Schematic Pay Schedule would result in being out of compliance with CalPERS. In addition, a decision by the City Council not to approve the increase for the position of Crime Analyst will result in recruiting and retention issues. If the recommendation for establishment of Legal Office Specialist is not approved, the City will continue to operate with the existing Resolution.

Fiscal Considerations
Due to salary savings, there are sufficient General Fund appropriations to absorb the additional cost in the Police Department budget within the current Fiscal Year. The impact of eight percent salary increase for the Criminal Analyst classification will have an ongoing additional cost increase in subsequent years of approximately $9,800.

The budget to establish the Legal Office Specialist classification was approved with the Fiscal Year 2023-2024 budget. There are no additional costs associated with thi s action to establish the classification. The position will provide necessary department streamlining and increase current services.

Impact to the Community
Overall, City services will continue to be provided by City employees with no decrease in the level of service to the public. Instead, it is expected that there will be a positive impact and increase to current service levels to the public achieved by attraction and retention of talent management; increased employee job satisfaction; and increased perf ormance to serve the community. The requested schedule change will enhance service to the community and maintain compliance with CalPERS.

ATTACHMENTS

A – FT_PT_LS_Salary Schematic

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA, APPROVING

THE COMPREHENSIVE SCHEMATIC PAY SCHEDULE FOR ALL

FULL-TIME AND PART-TIME EMPLOYEES IN ACCORDANCE
WITH CALPERS GUIDELINES; APPROVE THE SALARY
INCREASE FOR THE CRIME ANALYST JOB CLASSIFICATION;

ESTABLISH ONE NEW CLASSIFICATION OF THE LEGAL OFFICE
SPECIALIST; AND ESTABLISH THE JANUARY 2024 MINIMUM

WAGE INCREASE

WHEREAS, the salary of the Crime Analyst job classification; and

WHEREAS, this job classification provides key critical support to the department, including, but not limited to timely processing of reports , the collection and analyzation of crime, offender, and demographic patterns, and other related data for deployment of department resources.; and

WHEREAS, the salary increase serves as the basis for recruiting and retention and promotes employee engagement and high performance; and

WHEREAS, job classification takes into account of content and scope of a job; employee knowledge, skills, and abilities; and employee performance; and

WHEREAS, Section 2-20.04.1 (a) Job Description (Specifications) states in part, “The specifications, when approved by the City Council, shall constitute the official class specifications for the City service”; and

WHEREAS, Section 2-20.04.1 (b) Job Description (Specifications) states in part, “Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or ess ential duties ordinarily performed in the positions allocated to the class; a statement of the minimum qualifications considered necessary for proficient performance of the work, including education, experience, training, knowledge and abilities, skills, p hysical characteristics, and any additional factors considered pertinent.”; and

WHEREAS, Resolution No. 2023-103 authorizing the City Manager to approve the new job classifications and respective job descriptions as presented in the 2023 -24 Mid- Cycle City Budget; and

WHEREAS, The State of California’s minimum wage will increase from $15.50 per hour to $16.00 per hour effective January 1, 2024; and

WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) limits “compensation earnable” for retirement purposes to amounts listed on a Comprehensive Schematic Salary Schedule meeting requirements set for the in section 570.5 of Title 2 of the Califo rnia Code of Regulations, including that government agency employers provide and make available to the public the salary of all full-time and part-time employees in a single salary format specified by CalPERS; and

WHEREAS, the City has compiled the necessary salary date to create a single salary schedule in compliance with the requirement of CalPERS, attached to the Council Agenda Report as Attachment A, dated December 19, 2023.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The above recitals are true and correct and incorporated herein.

2. The following salary range, is hereby ordered to be effective pay period ending December 16, 2023:

CLASSIFICATION BI-WEEKLY SALARY RANGE
Crime Analyst $2,599.59 - $3,159.82

3. The City Council of the City of Santa Maria authorizes the establishment of Legal Office Specialist classification and corresponding job specification via Resolution No. 2023-103 delegated authority to the City manager; and

4. The Comprehensive Salary Schematic Schedule for all full -time and part -time employees attached to the City Council Agenda Report as Attachment A, dated December 19, 2023, incorporated herein by reference, is hereby authorized and approved; and

5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager a nd City Attorney concerning any changes deemed necessary.

///

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 19th December 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_________________________
City Attorney

APPROVED AS TO
CONTENT:
_________________________
Interim Department Director
_________________________
Interim City Manager

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 12/19/2023
Grade Description Assoc. Step A Step B Step C Step D Step E 322 ACCOUNT CLERK - SCALE HOUSE g 1,707.47 1,792.84 1,882.48 1,976.60 2,075.43 324 ACCOUNT CLERK I g 1,665.78 1,749.07 1,836.52 1,928.35 2,024.77 323 ACCOUNT CLERK II g 1,842.25 1,934.36 2,031.08 2,132.63 2,239.26 370 ACCOUNTING TECHNICIAN I g 2,023.01 2,124.16 2,230.37 2,341.89 2,458.98 371 ACCOUNTING TECHNICIAN II g 2,230.86 2,342.40 2,459.52 2,582.50 2,711.63 374 ACCOUNTING TECHNICIAN III g 2,342.39 2,459.51 2,582.49 2,711.61 2,847.19 367 ADMINISTRATIVE ASSISTANT g 2,220.50 2,331.53 2,448.11 2,570.52 2,699.05 447 ARFF SPECIALIST I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 448 ARFF SPECIALIST II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 176 ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
146 ASSISTANT CITY MANAGER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
203 ASSISTANT PLANNER g 2,272.75 2,386.39 2,505.71 2,631.00 2,762.55 008 ASSISTANT TO THE CITY MANAGER m 4,259.48 4,472.45 4,696.07 4,930.87 5,177.41 204 ASSOCIATE PLANNER g 2,867.51 3,010.89 3,161.43 3,319.50 3,485.48 176 ASST DIR OF RECREATION & PARKS (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
388 AUTOMOTIVE SERVICE WRITER g 2,412.70 2,533.34 2,660.01 2,793.01 2,932.66 140 BUILDING DIVISION MANAGER m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31 217 BUILDING INSPECTOR I g 2,397.38 2,517.25 2,643.11 2,775.27 2,914.03 220 BUILDING INSPECTOR II g 2,643.73 2,775.92 2,914.72 3,060.46 3,213.48 347 BUILDING PERMIT TECHNICIAN I g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25 348 BUILDING PERMIT TECHNICIAN II g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84 173/174/
175/181 BUSINESS PROGRAM LEADER (Broadband) m 3,293.94 - - - 5,995.48 164 BUSINESS SYSTEMS ANALYST m 3,660.08 3,843.08 4,035.23 4,236.99 4,448.84 230 CAD TECHNICIAN g 2,517.64 2,643.52 2,775.70 2,914.49 3,060.21 264 CHIEF BUILDING INSPECTOR g 2,913.77 3,059.46 3,212.43 3,373.05 3,541.70 130 CHIEF DEPUTY CITY CLERK m 4,123.90 4,330.10 4,546.61 4,773.94 5,012.64 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 CHIEF INFORMATION OFFICER (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
150 CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 7,923.08 - - - 11,884.62 226 CHIEF PUBLIC WORKS INSPECTOR g 2,552.44 2,680.06 2,814.06 2,954.76 3,102.50 146 CITY ATTORNEY (Corp Leader Broadband - Non
Safety) m 7,490.39 - - - 11,432.70
179 CITY MANAGER (Broadband) m 9,300.97 - - - 13,244.30 166 CODE ENFORCEMENT OFFICER I g 2,216.89 2,327.73 2,444.12 2,566.33 2,694.65 167 CODE ENFORCEMENT OFFICER II g 2,420.88 2,541.92 2,669.02 2,802.47 2,942.59 165 CODE ENFORCEMENT SUPERVISOR g 2,913.90 3,059.60 3,212.58 3,373.21 3,541.87 168 CODE ENFORCEMENT TECHNICIAN g 1,782.86 1,872.00 1,965.60 2,063.88 2,167.07 211 COMMUNITY PROGRAMS MANAGER m 3,980.76 4,179.80 4,388.79 4,608.23 4,838.64 340 CONFIDENTIAL OFFICE CLERK I m 1,498.86 1,573.80 1,652.49 1,735.11 1,821.87 341 CONFIDENTIAL OFFICE CLERK II m 1,656.07 1,738.87 1,825.81 1,917.10 2,012.96 311 CONFIDENTIAL SECRETARY m 2,071.30 2,174.87 2,283.61 2,397.79 2,517.68 343 CONFIDENTIAL TECHNICIAN I m 2,071.30 2,174.87 2,283.61 2,397.79 2,517.68 344 CONFIDENTIAL TECHNICIAN II m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 346 CONFIDENTIAL TECHNICIAN III m 2,643.57 2,775.75 2,914.54 3,060.27 3,213.28 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY
(Broadband) m 7,490.39 - - - 11,432.70
150 CORPORATE/EXECUTIVE LEADER - SAFETY
(Broadband) psm 7,923.08 - - - 11,884.62
265 CREW LEADER/MAINTENACE SPECIALIST g 2,171.87 2,280.46 2,394.48 2,514.20 2,639.91 298 CRIME ANALYST g 2,599.59 2,729.57 2,866.05 3,009.35 3,159.82 421 CRIME LAB AND EVIDENCE SUPV pn 4,036.71 4,238.55 4,450.48 4,673.00 4,906.65 417 CRIMINALISTICS TECHNICIAN I pn 2,518.90 2,644.85 2,777.09 2,915.94 3,061.74 418 CRIMINALISTICS TECHNICIAN II pn 3,265.75 3,429.04 3,600.49 3,780.51 3,969.54 Bi-Weekly Rates
12/19/2023 Page 1 of 4
Attachment A
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 12/19/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
331 CUSTOMER SERVICE CLERK g 1,434.34 1,506.06 1,581.36 1,660.43 1,743.45 389 CUSTOMER SERVICE TECHNICIAN g 2,088.95 2,193.40 2,303.07 2,418.22 2,539.13 373 DEPUTY CITY CLERK m 2,293.49 2,408.16 2,528.57 2,655.00 2,787.75 009 DEPUTY CITY MANAGER m 5,668.53 5,951.96 6,249.56 6,562.04 6,890.14 176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety) psmf 6,140.39 - - - 10,101.93 424 DIGITAL FORENSICS EXAMINER pn 3,522.78 3,698.92 3,883.87 4,078.06 4,281.96 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 DIR OF PUBLIC WORKS (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
146 DIR OF RECREATION & PARKS (Corp Leader
Broadband - Non Safety) m 7,490.39 - - - 11,432.70
146 DIRECTOR OF FINANCE (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
146 DIRECTOR OF UTILITIES (Corp Leader Broadband -
Non Safety) m 7,490.39 - - - 11,432.70
319 DISPATCHER I pn 2,454.47 2,577.19 2,706.05 2,841.35 2,983.42 320 DISPATCHER II pn 2,847.18 2,989.54 3,139.02 3,295.97 3,460.77 302 ENGINEER I g 2,914.45 3,060.17 3,213.18 3,373.84 3,542.53 303 ENGINEER II g 3,213.20 3,373.86 3,542.55 3,719.68 3,905.66 317 ENGINEER III g 3,542.57 3,719.70 3,905.69 4,100.97 4,306.02 231 ENGINEERING TECH II g 2,268.87 2,382.31 2,501.43 2,626.50 2,757.83 232 ENGINEERING TECH III g 2,517.64 2,643.52 2,775.70 2,914.49 3,060.21 228 EQUIPMENT MECHANIC I g 2,095.43 2,200.20 2,310.21 2,425.72 2,547.01 225 EQUIPMENT MECHANIC II g 2,258.18 2,371.09 2,489.64 2,614.12 2,744.83 190 EXECUTIVE ASSISTANT m 2,813.95 2,954.65 3,102.38 3,257.50 3,420.38 253 FACILITIES SUPERVISOR g 3,055.48 3,208.25 3,368.66 3,537.09 3,713.94 281 FIELD MECHANIC g 2,373.63 2,492.31 2,616.93 2,747.78 2,885.17 332 FINANCE CLERK I g 1,707.49 1,792.86 1,882.50 1,976.63 2,075.46 333 FINANCE CLERK II g 1,882.86 1,977.00 2,075.85 2,179.64 2,288.62 329 FINANCE LEAD CLERK g 2,071.18 2,174.74 2,283.48 2,397.65 2,517.53 449 FIRE BATTALION CHIEF psmf 5,715.06 6,000.81 6,300.85 6,615.89 6,946.68 450 FIRE CAPTAIN f 3,681.37 3,865.44 4,058.71 4,261.65 4,474.73 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 7,923.08 - - - 11,884.62 451 FIRE ENGINEER f 3,233.58 3,395.26 3,565.02 3,743.27 3,930.43 452 FIRE FIGHTER f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 453 FIRE FIGHTER IN TRAINING f 2,191.45 2,301.02 2,416.07 2,536.87 2,663.71 443 FIRE INSPECTOR I f 2,553.12 2,680.78 2,814.82 2,955.56 3,103.34 444 FIRE INSPECTOR II f 2,814.83 2,955.57 3,103.35 3,258.52 3,421.45 446 FIRE MARSHAL m 5,581.96 5,861.06 6,154.11 6,461.82 6,784.91 295 FIRE PREVENTION OFFICER I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 296 FIRE PREVENTION OFFICER II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 254 FLEET SERVICES SUPERVISOR g 3,208.28 3,368.69 3,537.12 3,713.98 3,899.68 182 GIS ANALYST g 3,436.54 3,608.37 3,788.79 3,978.23 4,177.14 299 GIS MANAGER m 3,552.69 3,730.32 3,916.84 4,112.68 4,318.31 192 GIS TECHNICIAN I g 2,677.62 2,811.50 2,952.08 3,099.68 3,254.66 193 GIS TECHNICIAN II g 2,952.07 3,099.67 3,254.65 3,417.38 3,588.25 372 GRANTS SPECIALIST I g 2,337.92 2,454.82 2,577.56 2,706.44 2,841.76 378 GRANTS SPECIALIST II g 2,577.58 2,706.46 2,841.78 2,983.87 3,133.06 209 GROUNDSKEEPER g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28 400 HEAVY EQUIPMENT MECHANIC g 2,564.33 2,692.55 2,827.18 2,968.54 3,116.97 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84 423 INVESTIGATIVE SPECIALIST pn 2,442.60 2,564.73 2,692.97 2,827.62 2,969.00 426 INVESTIGATIVE SPECIALIST I (Flex) pn 2,442.60 2,564.73 2,692.97 2,827.62 2,969.00 427 INVESTIGATIVE SPECIALIST II (Flex) pn 2,692.97 2,827.62 2,969.00 3,117.45 3,273.32 286 LABORATORY COORDINATOR g 2,821.67 2,962.75 3,110.89 3,266.43 3,429.75 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,467.23 2,590.59 2,720.12 2,856.13 2,998.94 274 LANDFILL HEAVY EQUIP OPR g 2,237.80 2,349.69 2,467.17 2,590.53 2,720.06 12/19/2023 Page 2 of 4
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 12/19/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
276 LANDFILL HEAVY EQUIP OPR II g 2,349.69 2,467.17 2,590.53 2,720.06 2,856.06 425 LEAD POLICE SERVICE TECHNICIAN pn 2,552.56 2,680.19 2,814.20 2,954.91 3,102.66 282 LEAD MECHANIC g 2,616.96 2,747.81 2,885.20 3,029.46 3,180.93 307 LEAD WASTEWATER OPERATOR g 2,943.24 3,090.40 3,244.92 3,407.17 3,577.53 308 LEAD WATER OPERATOR g 2,943.24 3,090.40 3,244.92 3,407.17 3,577.53 428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL m 2,643.57 2,775.75 2,914.54 3,060.27 3,213.28 350 LIBRARIAN I g 2,180.75 2,289.79 2,404.28 2,524.49 2,650.71 248 LIBRARIAN II g 2,409.46 2,529.93 2,656.43 2,789.25 2,928.71 147 LIBRARIAN III m 4,063.59 4,266.77 4,480.11 4,704.12 4,939.33 352 LIBRARY ASSISTANT I g 1,840.59 1,932.62 2,029.25 2,130.71 2,237.25 354 LIBRARY ASSISTANT II g 2,029.51 2,130.99 2,237.54 2,349.42 2,466.89 351 LIBRARY CLERK g 1,434.34 1,506.06 1,581.36 1,660.43 1,743.45 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non
Safety) m 7,490.39 - - - 11,432.70
353 LIBRARY TECHNICIAN g 2,024.03 2,125.23 2,231.49 2,343.06 2,460.21 244 MAINTENANCE WORKER I g 1,709.44 1,794.91 1,884.66 1,978.89 2,077.83 240 MAINTENANCE WORKER II g 1,842.25 1,934.36 2,031.08 2,132.63 2,239.26 330 OFFICE ASSISTANT I g 1,434.34 1,506.06 1,581.36 1,660.43 1,743.45 328 OFFICE ASSISTANT II g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON
SAFETY (Broadband) m 5,913.48 - - - 9,855.79
177 ORGANIZATIONAL / ENTERPRISE LEADER -
SAFETY (Broadband) psm 6,140.39 - - - 10,101.93
382 OUTREACH COORDINATOR g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25 183 PARK SERVICE OFFICER g 1,754.06 1,841.76 1,933.85 2,030.54 2,132.07 238 PARK SERVICES OFFICER II g 2,128.37 2,234.79 2,346.53 2,463.86 2,587.05 283 PARK SERVICES OFFICER III g 2,596.60 2,726.43 2,862.75 3,005.89 3,156.18 268 PARKS & FOREST SUPERVISOR g 3,029.93 3,181.43 3,340.50 3,507.53 3,682.91 430 PEG PRODUCTION MANAGER mpt 2,837.60 2,979.48 3,128.45 3,284.87 3,449.11 278 PLAN CHECK ENGINEER m 4,499.94 4,724.94 4,961.19 5,209.25 5,469.71 124 PLANNING DIVISION MANAGER m 5,703.33 5,988.50 6,287.93 6,602.33 6,932.45 216 PLANNING TECHNICIAN g 2,074.21 2,177.92 2,286.82 2,401.16 2,521.22 297 PLANS EXAMINER g 2,771.97 2,910.57 3,056.10 3,208.91 3,369.36 422 POLICE CORPORAL p 3,543.82 3,721.01 3,907.06 4,102.41 4,307.53 177 POLICE DIVISION COMMANDER (Org Leader
Broadband - Safety) psmp 6,140.39 - - - 10,101.93
416 POLICE LIEUTENANT pmm 5,559.17 5,837.13 6,128.99 6,435.44 6,757.21 413 POLICE OFFICER p 3,288.32 3,452.74 3,625.38 3,806.65 3,996.98 355 POLICE RECORDS SUPERVISOR g 2,558.05 2,685.95 2,820.25 2,961.26 3,109.32 327 POLICE RECORDS TECH-DETECTIVES g 2,100.00 2,205.00 2,315.25 2,431.01 2,552.56 325 POLICE RECORDS TECHNICIAN I g 1,944.56 2,041.79 2,143.88 2,251.07 2,363.62 326 POLICE RECORDS TECHNICIAN II g 2,100.00 2,205.00 2,315.25 2,431.01 2,552.56 410 POLICE SERGEANT pmm 4,487.76 4,712.15 4,947.76 5,195.15 5,454.91 256 POLICE SERVICES TECHNICIAN pn 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20 390 POLICE TRAINEE pn 2,759.28 2,897.24 3,042.10 3,194.21 3,353.92 293 PRINCIPAL CIVIL ENGINEER m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76 127 PRINCIPAL PLANNER m 4,477.46 4,701.33 4,936.40 5,183.22 5,442.38 362 PROPERTY-EVIDENCE CLERK g 2,269.21 2,382.67 2,501.80 2,626.89 2,758.23 241 PUBLIC WORKS INSPECTOR g 2,315.15 2,430.91 2,552.46 2,680.08 2,814.08 135 PUBLIC WORKS OPERATIONS MGR m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31 169 PUBLIC WORKS TECHNICIAN I g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25 170 PUBLIC WORKS TECHNICIAN II g 2,273.00 2,386.65 2,505.98 2,631.28 2,762.84 257 RECREATION COORDINATOR g 2,182.70 2,291.84 2,406.43 2,526.75 2,653.09 285 RECREATION SUPERVISOR g 2,526.12 2,652.43 2,785.05 2,924.30 3,070.52 259 RECREATION TECHNICIAN g 2,053.67 2,156.35 2,264.17 2,377.38 2,496.25 252 REG COMPLIANCE SPECIALIST g 2,305.38 2,420.65 2,541.68 2,668.76 2,802.20 314 REG COMPLIANCE SPECIALIST II g 2,516.50 2,642.33 2,774.45 2,913.17 3,058.83 316 REGULATORY COMPLIANCE MANAGER m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31 312 SECRETARY g 1,952.73 2,050.37 2,152.89 2,260.53 2,373.56 313 SECRETARY TO THE CITY MANAGER m 2,560.70 2,688.74 2,823.18 2,964.34 3,112.56 12/19/2023 Page 3 of 4
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 12/19/2023
Grade Description Assoc. Step A Step B Step C Step D Step E Bi-Weekly Rates
176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 5,913.48 - - - 9,855.79
349 SENIOR BUILDING PERMIT TECH g 2,425.88 2,547.17 2,674.53 2,808.26 2,948.67 292 SENIOR CIVIL ENGINEER g 3,879.98 4,073.98 4,277.68 4,491.56 4,716.14 267 SENIOR CREW LEADER-MAINT SPEC g 2,280.45 2,394.47 2,514.19 2,639.90 2,771.90 321 SENIOR DISPATCHER pn 3,140.43 3,297.45 3,462.32 3,635.44 3,817.21 237 SENIOR PARK SERVICES OFFICER g 3,190.34 3,349.86 3,517.35 3,693.22 3,877.88 205 SENIOR PLANNER g 3,380.58 3,549.61 3,727.09 3,913.44 4,109.11 201 SENIOR PLANS EXAMINER g 3,213.20 3,373.86 3,542.55 3,719.68 3,905.66 337 SENIOR POLICE RECORDS TECH g 2,205.00 2,315.25 2,431.01 2,552.56 2,680.19 163 SENIOR PROJECT MANAGER m 4,259.48 4,472.45 4,696.07 4,930.87 5,177.41 210 SENIOR SYSTEMS ANALYST m 4,583.09 4,812.24 5,052.85 5,305.49 5,570.76 304 SENIOR TRAFFIC SIGNAL TECH g 2,720.01 2,856.01 2,998.81 3,148.75 3,306.19 184 SHAREPOINT DEVELOPER g 3,505.67 3,680.95 3,865.00 4,058.25 4,261.16 195 SOLID WASTE COLLECTIONS SUPV g 3,174.73 3,333.47 3,500.14 3,675.15 3,858.91 196 SOLID WASTE EQUIP CREW LDR g 2,180.03 2,289.03 2,403.48 2,523.65 2,649.83 246 SOLID WASTE EQUIP LEAD OPR g 2,410.95 2,531.50 2,658.08 2,790.98 2,930.53 222 SOLID WASTE EQUIPMENT OPR I g 2,035.49 2,137.26 2,244.12 2,356.33 2,474.15 224 SOLID WASTE EQUIPMENT OPR II g 2,076.19 2,180.00 2,289.00 2,403.45 2,523.62 197 SOLID WASTE LANDFILL SUPV g 3,174.73 3,333.47 3,500.14 3,675.15 3,858.91 154 SOLID WASTE MANAGER m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76 380 SPECIAL DISTRICTS COORDINATOR g 3,029.93 3,181.43 3,340.50 3,507.53 3,682.91 358 SPECIAL DISTRICTS SUPERVISOR g 3,379.99 3,548.99 3,726.44 3,912.76 4,108.40 381 SPECIAL DISTRICTS TECHNICIAN g 2,337.45 2,454.32 2,577.04 2,705.89 2,841.18 271 STREET MAINT SUPERVISOR g 3,055.48 3,208.25 3,368.66 3,537.09 3,713.94 214 SYSTEMS ANALYST I g 3,178.97 3,337.92 3,504.82 3,680.06 3,864.06 215 SYSTEMS ANALYST II g 3,505.67 3,680.95 3,865.00 4,058.25 4,261.16 290 TRAFFIC SIGNAL TECHNICIAN g 2,530.25 2,656.76 2,789.60 2,929.08 3,075.53 202 TRANSIT ASSISTANT g 1,584.75 1,663.99 1,747.19 1,834.55 1,926.28 229 TRANSIT COORDINATOR g 2,228.21 2,339.62 2,456.60 2,579.43 2,708.40 185 TRANSIT PLANNER g 2,880.93 3,024.98 3,176.23 3,335.04 3,501.79 288 TRANSIT SERVICES MANAGER m 4,636.18 4,867.99 5,111.39 5,366.96 5,635.31 383 UTILITIES ACCOUNTING TECH I g 2,023.01 2,124.16 2,230.37 2,341.89 2,458.98 384 UTILITIES ACCOUNTING TECH II g 2,230.86 2,342.40 2,459.52 2,582.50 2,711.63 385 UTILITIES ACCOUNTING TECH III g 2,342.39 2,459.51 2,582.49 2,711.61 2,847.19 387 UTILITIES OUTREACH SPECIALIST g 1,836.28 1,928.09 2,024.49 2,125.71 2,232.00 207 UTILITIES TECHNOLOGY ANALYST g 3,178.97 3,337.92 3,504.82 3,680.06 3,864.06 334 UTILITY BILLING LEAD CLERK g 2,071.18 2,174.74 2,283.48 2,397.65 2,517.53 223 UTILITY BILLING SUPERVISOR g 2,174.72 2,283.46 2,397.63 2,517.51 2,643.39 405 WASTEWATER OPERATOR I g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 406 WASTEWATER OPERATOR II g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 407 WASTEWATER OPERATOR III g 2,748.96 2,886.41 3,030.73 3,182.27 3,341.38 306 WASTEWATER OPERATOR g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 305 WASTEWATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 198 WASTEWATER SUPERVISOR g 3,648.02 3,830.42 4,021.94 4,223.04 4,434.19 247 WATER CONSERVATION SPECIALIST g 1,842.25 1,934.36 2,031.08 2,132.63 2,239.26 402 WATER OPERATOR I g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 403 WATER OPERATOR II g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 404 WATER OPERATOR III g 2,748.96 2,886.41 3,030.73 3,182.27 3,341.38 309 WATER OPERATOR g 2,493.38 2,618.05 2,748.95 2,886.40 3,030.72 310 WATER OPERATOR TRAINEE g 2,214.36 2,325.08 2,441.33 2,563.40 2,691.57 258 WATER RESOURCES LEAD OPERATOR g 2,990.72 3,140.26 3,297.27 3,462.13 3,635.24 134 WATER RESOURCES MANAGER m 5,019.93 5,270.93 5,534.48 5,811.20 6,101.76 263 WATER RESOURCES OPERATOR g 2,712.64 2,848.27 2,990.68 3,140.21 3,297.22 199 WATER SUPERVISOR g 3,648.02 3,830.42 4,021.94 4,223.04 4,434.19 243 WATER SYSTEM OPERATOR I g 2,160.41 2,268.43 2,381.85 2,500.94 2,625.99 249 WATER SYSTEM OPERATOR II g 2,432.49 2,554.11 2,681.82 2,815.91 2,956.71 12/19/2023 Page 4 of 4
City of Santa Maria
Schematic Hourly Rates
Effective 12/19/2023
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 19.01 19.96 20.96 22.01 23.11
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47 - -
as ASSISTANT CLERK - OFFICE* e 16.00 16.80 17.64 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - bp BUSINESS PROGRAM LEADER I (Broadband) mpt 41.17 - - - 51.72 cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66 0.00 0.00 zc CLERK II z 16.41 17.23 18.09 18.99 19.94
zx COMMUNITY OUTREACH COORDINATOR z 23.19 24.35 25.57 26.85 28.19 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER* e 16.00 16.80 17.64 - - ya EMERGENCY SERVICES SPECIALIST z 31.82 33.41 35.08 36.83 38.67 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 19.54 20.52 21.55 22.63 23.76 zq FACILITY SPECIALIST III z 21.02 22.07 23.17 24.33 25.55 lo GENERAL LABORER* e 16.00 16.80 17.64 - -
zl GRAPHICS TECHNICIAN z 18.06 18.96 19.91 20.91 21.96
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL* e 16.00 16.80 17.64 - -
ei INTERN - PROFESSION* e 16.00 16.80 17.64 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 17.25 18.11 19.02 19.97 20.97
lp LIBRARY PAGE* e 16.00 16.80 17.64 - -
zg LIBRARY TECHNICAL ASSISTANT z 19.51 20.49 21.51 22.59 23.72 lg LIFEGUARD* e 16.00 16.80 17.64 - -
mt MAINTENANCE TECHNICIAN* e 16.00 16.80 17.64 - -
ma MULTIMEDIA ASSISTANT* e 16.00 16.80 17.64 - -
ps PARK SERVICES AIDE* e 16.00 16.80 17.64 - -
zy PARK SERVICES COORDINATOR z 40.46 42.48 44.60 46.83 49.17 pc POLICE CADET e 16.75 17.59 18.47 - -
zi POLICE RECORDS CLERK z 18.08 18.98 19.93 20.93 21.98 po PROVISIONAL OFFICER z 39.91 41.90 44.00 46.20 48.51
ra RECREATION ACTIVITY SPECIALIST z 17.00 17.85 18.74 19.68 20.66 re RECREATION LEADER II* e 16.00 16.80 17.64 - -
rc REGULATORY COMPLIANCE CLERK* e 16.00 16.80 17.64 - - ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
ze SECURITY GUARD z 19.82 20.81 21.85 22.94 24.10
zz SENIOR LIFEGUARD z 19.25 20.21 21.22 22.28 23.39
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES* e 16.00 16.80 17.64 - -
zt STAFF ASSISTANT z 16.76 17.60 18.48 19.40 20.37
si
SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK* e 16.00 16.80 17.64 - -
t1 TECHNICAL AIDE I* e 16.00 16.80 17.64 - -
t2 TECHNICAL AIDE II* e 16.00 16.80 17.64 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 19.51 20.49 21.51 22.59 23.72
* Effective 01/01/2024 with min. wage change
Part Time Rates
12/19/2023

Page 1 of 1 ends

FOR THE COUNCIL MEETING OF DECEMBER 19, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Risk Manager Mellissa Guerrero

SUBJECT: Consideration of awarding a Professional Services Agreement for Consulting Services to Imperium Consulting Group, LLC

Description:

The City Council will consider approving an award of a Professional Services Agreement for consulting services to Imperium Consulting Group, LLC , to provide claim preparation and presentation services for multiple damaged facilities in and around the City of Santa Maria, California, due to the December 2022 and January 2023 storms.

RECOMMENDATION:

BACKGROUND:

On January 14, 2023, President Biden approved a major disaster declaration for certain locations in the state of California due to the atmospheric river event that started on December 27, 2022, and continued into January. On January 18, 2023, Santa Barabara County was added to the declaration (Disaster Recovery 4683 (DR-4683-CA)), allowing public and private entities to apply for Federal Emergency Management Agency (FEMA) disaster assistance.

Claims for property damage must first be submitted to the City’s insurance company for reimbursement. Only upon denial by the insurance company will F EMA consider paying for property damage resulting from a natural disaster. To meet the Federal deadline for reimbursement, assist with quantifying the property damage , and facilitate the claim submission process, the City needs assistance.

2 DISCUSSION:

Quantifying the loss of and damage to property and roads is a specialized area of expertise. Often it takes multiple staff members to quantify the loss, prepare claim documentation, respond to inquiries, and review all documentation for disaster assistance claims. With multiple retirements over the last several months, the City does not have the staffing or the expertise to facilitate the claim submission process internally.

Alternative
The City Council could direct staff to facilitate the claim submission process internally, but this could prove problematic due to a lack of expertise in preparing submissions for FEMA reimbursements. The FEMA reimbursement process is time -sensitive and requires extensive documents to be gather ed and provided for reimbursement. Furthermore, should the insurance company deny the claim for reimbursement, but FEMA f inds the claim should be paid by the insurance company, FEMA may deny the City’s claim for reimbursement of costs associated with the damage to property.

Fiscal Considerations
The Human Resources Risk Management Division is requesting an appropriation of $217,960.75 in fiscal year 2023-2024 to fund this agreement as proposed.

ATTACHMENTS
Professional Services Agreement with Imperium Consulting Group, LLC

Atty. Rev. 2021

Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is made on December 19, 2023, by and between Imperium Consulting Group, LLC (herein referred to as “Imperium”) and ( “Contractor) and the City of Santa Maria, a California Municipal Corporation and charte r city (“City”), in Santa Maria, California, based on the f ollowing recitals:

WHEREAS, the City has determined it is in the City’s interest to proceed with the work hereinafter described as “Project”; and

WHEREAS, the City requires additional services to work with FEMA and Insurance Brokers for reimbursement of funding for damag es to City facilities and roads c aused by the December 22 - Janaury 2023 DR-4683-CA atmospheric river event;

WHEREAS, City does not have available empl oyees to perform the specialized services for the Project;

WHEREAS, Contractor will assist the City in preparing, quantifying, and submitting all property insurance claims, as well as FEMA Public Assistan ce claims, pertaining to the DR -4683-CA atmospheric river event of December 2022-January 2023.

WHEREAS, Contractor is qualified, willing, and able to perform the work requ ired by the City to complete the project within the budget of not to exceed $217,960.75 and reserve Contractors right if substantial changes arise in relation to Contractor’s scope of work upon engagement with City to propose revisions of contract value amount with City.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is December 31, 2025 , beginning on the date first written above. This contract m ay be extended by mutual consent of the parties. This contract m ay be terminated for breach of its terms or conditions, or because of discovery of any act which violates loc al, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details, and means of providing contract services. More specifica lly, Contractor agrees to perform the specific services listed in Exhibit “A.”

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” and “C” are attached and incorporated.

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perf orm services under this agreem ent efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the

Atty. Rev. 2021

Attachment A
performance of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employ ees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefi ts payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement.

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold har mless the C ity, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alterna tive dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts o r omissions of an employee, agent or subcontractor of the Contractor. The provisions o f this paragraph survive completion of the services or the termination of th is contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City: To Contractor:

Attn: Mellissa Guerrero Attn: Frank Russo
110 East Cook Street 101 Park Avenue, 19th Floor
Santa Maria, CA 93454 New York, NY 10178

If the designate d Repres entative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required unde r this agreement shall be effective five (5) days after depo sit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance W ith Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement co nstitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers o f the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of Cali fornia.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

Atty. Rev. 2021

Attachment A

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severab ility. The provisions of this agreement are severable. If any pa rt of this agreement is hel d invalid by a cou rt of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written c onsent of the parties.

4.09. Submittals. In addition to any othe r submittals req uired by this agreement, Contractor shall su bmit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subContractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Depart ment of Industrial Relations under Section 1720 et seq. of the Cal ifornia Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determine d and specified are re ferred to and made a part hereof as though f ully set forth herein.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

IMPERIUM CONSULTING GROUP, LLC
a New York limited liability company

___________________________
Frank Russo
Managing Director

CITY OF SANTA MARIA, a political
subdivision of the State of California

Alice Patino
Mayor

ATTEST:

Sarah Lansburgh
Chief Deputy City Clerk
APPROVED AS TO FORM:

_______________________________
Risk Manager
_______________________________
City Attorney

Atty. Rev. 2021

Attachment A

Atty. Rev. 2021

Attachment A
EXHIBIT “A”

SERVICES TO BE PERFORMED

This letter (the “Engagement Letter”) and the accompanied Standard Terms and Conditions confirms the understanding and agreement b etween Imperium Consulting Group, LLC (“I mperium”) and the City of Santa Maria. (“Client”), whereby you have retained Imperium to provide Claim Preparation and Presentation Services for multiple damaged facilities in and around the City of Santa Maria, California (“Project”).

Outline of Imperium’s Planned Approach

Our approach to assist with quantifying the loss and facilitating the claim submission process is expected to include the following steps:
 Develop an understanding of the Project and extent of the Loss through discussions with the Project team;
 Develop an understanding of the cost accounting, record keeping and other financial and project management processes that have been used to support the Project;  Document Review: request and review documentation related to the Project, including cost and invoice records, contracts, correspondence, and other Project records;  Prepare claim documentation for submission to the insurance carrier/FEMA, including supporting schedules, contemporaneous invoices, and cost reports, among other relevant records;  Respond to any inquiries by the FEMA representatives / insurance carrier or its consultants/adjuster(s) regarding the quantification and documentation of the Loss.

Deliverables

Along with the steps identified above, Imperium will prepare and provide the following deliverables:
 Preliminary ROMS, cost workbooks and cost assessments for both Insurance and FEMA claim submissions;
 Recommended accounting and project management practices to document the Loss;  Final claim submission documents, including a claim narrative to accompany all financial claim analysis;
 Data Visualization demonstrating the costs and analysis in a management view and in a format to support the Client’s insurance claim submission;
 Responses to Requests for Information (RFI) directed to us by Client or representatives of FEMA or the insurance carrier; and
 Other deliverables as may be requested by and agreed with Client.

Atty. Rev. 2021

Attachment A
EXHIBIT “B”

PAYMENT

I. Project Authorization

A. Written authorization to proceed from the City authorizes the Contractor to generate the not-to Exceed cost of TWO HUNDRED AND TWENTY THOUSAND DOLLARS (220,000) in fees for all Work.

IMPERIUM CONSULTING GROUP (ICG)
Insurance & FEMA Claim Preparation (DR:
4683)
CLIENT: CITY OF SANTA MARIA, CA
Tuesday, September 5, 2023
Budget Category Phase 1 Phase 2 Total Estimate

Insurance Claim Preparation
$
67,770.56
$
60,768.00
$
128,538.56
FEMA Public Assistance Management Costs

23,856.19

64,566.00

88,422.19
Expenses

500.00

1,000.00

Total Estimated Budget
$
92,126.75
$
125,834.00
$
217,960.75

II.Invoice Procedure

Our professional fees are based on the hourly rates of the colleagues assigned to the engagement.

Our hourly rates by professional level are below. They are in US dollars.

Professional Rate
Managing Director $395
Senior Director $375
Director $325
Senior Manager $275
Manager $250
Senior Consultant $225
Consultant $195
Analyst $150

Imperium will invo ice professional fees and out -of-pocket expenses on a monthly basis. Our invoices will include a time detail of the work performed, by colleague, where the hours will be segmented by task.

Additionally, a percentage fee of 4.75% will be included with each invoice for administrative costs.

Atty. Rev. 2021

Attachment A

We will invoice professional fees and out-of-pocket expenses monthly. Our invoices will include a time detail of the work performed, by colleague, where the hours w ill be segmented by t ask. Our practice is to avoid “block billing” by day and provide an incr emental recording rounded down to the nearest quarter of an hour.

Reimbursable expenses include reasonable travel related, reproduction, and other engagement-related costs.

Atty. Rev. 2021

Attachment A
EXHIBIT “C”

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance o f the work hereunder by the Consultant, his /her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed ope rations, property dam age, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession.

Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the requi red occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The liability policies are to contain, or be endorsed to contain, the following provisions:

Atty. Rev. 2021

Attachment A

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of t he Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City.

All n otices provided pursuant to this Agreement shall be given to the City representative listed for noti ce in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If c overage is canceled or non-renewed, and not replaced with another claims - made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Consultant shall furnish the Cit y with original certif icates and a mendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including e ndorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances

FOR THE COUNCIL MEETING OF DECEMBER 19, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Director of Finance Xenia Bradford

SUBJECT: Receive and File the Growth Mitigation Annual Compliance Report – AB 1600

Description:

The City Council will consider receiving, reviewing, and filing the Growth Mitigation Annual Compliance Report.

RECOMMENDATION:

Receive, review, and file the Receive and File the Growth Mitigation Annual Compliance Report – AB 1600

BACKGROUND:

State of California Assembly Bill 1600 (AB 1600) - the Mitigation Fee Act (Government Code Section 66000 et seq.) established the criteria by which municipal governments may charge developments for the future cost of providing services to new residents. The philosophy of AB 1600 is that all residents of a community deserve the same level of service. As residents are added to a community, the increased cost incurred by the municipal government to provide the same level of service to the community should be borne by the development.

The purpose of the City’s Growth Mitigation Fee Program is to finance the design, construction, and acquisition of facilities and equipment to maintain the City’s level of service and mitigate the impacts of growth.

Once collected, growth mitigation fees are segregated and placed in special funds that earn interest and are held for the facilities and equipment for which the fees are collected.

Santa Maria Municipal Code, Title 8, Section 8-15.07(a) states:

“Monies from these funds shall be expended solely for the design, construction, and acquisition of the corresponding facilities and equipment, including reimbursement for such expenditures. Any financing mechanism used to finance the cost of capital 2 improvements identified as eligible for funding under the Growth Mitigation Fee Program may be charged to growth mitigation fees...”.

The Santa Maria City Council adopted the first Capital Improvement Plan and implemented Ordinances for the Growth Mitigation Fee Program on July 6, 1993, and the last update to this Program was on October 20, 2020.

DISCUSSION:

As required by law, staff is reporting the accounting, compliance, and reconciliation of AB 1600 Growth Mitigation Fees for 2022 -23. Growth mitigation fees, in effect during fiscal year 2022 -23, were established with the adoption of the 2020 Growth Mitigation Fee Program. All changes to the City’s Mitigation Fee Program are separately handled from this report and are subject to public hearing requirements. By way of this Council Agenda Report, staff is not requesting that the City Council adopt new development fees, just to receive and file the report.

Pursuant to Government Code Section 66006(b)(1) local agencies shall, within 180 days after the last day of each fiscal year, make available to the public the following AB 1600 information for the fiscal year:

A) A brief description of the type of fee in the account or fund; B) The amount of the fee (in effect on June 30, 2023);
C) The beginning and ending balance of the account or fund; D) The amount of the collected fee and interest earned; E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that were funded with fees; F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in Paragraph (2) of Subdivision (a) Section 66001 of the Government Code, and the public improvement remains incomplete;
G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan; and H) The amount of refunds made pursuant to Government Code Subdivision (e) Section 66001 and any allocation pursuant to Government Code Subdivision (f) of Section 66001.

To comply with Government Code Section 66006, staff has prepared and incorporated herein, reports disclosing the above -outlined information in Attachment A. State legislation requires that the City:

3  Identify an approximate date for starting construction on a public improvement within 180 days of determining that sufficient funds have been collected to complete the financing of the improvement; and
 Annually update its capital improvement plan pertaining to improvements financed by developer fees.

The City updates its Capital Improvement Plan as part of the bi -annual update of the Growth Mitigation Program Fees and reviews the Capital Improvement Plan during the City’s two -year budget cycle. To date, sufficient funds have not been collected to complete financing of improvements on the individual project lists.

Compliance Report Format:

Each Growth Mitigation fee is incorporated in Attachment A of this report. Items “A” through “H” that are listed in the Discussion section of this Council Agenda Report are reproduced in Attachment A for each account or fund to ensure accuracy, understanding, and compliance to the annual reporting.

Fiscal Considerations
There is no fiscal impact. This is a required annual reporting and compliance report. The Growth Mitigation Fund as a whole has a po sitive fund balance of approximately $44,255,567.95. The information on the following pages reflects the account balances in each of the program areas at a specific period of time and not the total cost of the project buildouts. The fees shown in the repor t reflect the Growth Mitigation fees in effect as of June 30, 2023.

Impact to the Community
The purpose of the legislation, as it applies to compliance reporting, is to provide the community with information as to the status and use of fees collected through the Growth Mitigation Fee Program.

ATTACHMENTS:

ATTACHMENT A - Annual Compliance Report for Growth Mitigation Fees ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023

Pursuant to Government Code Section 66006(b)(1) local agencies shall, within 180 days after the last day of each fiscal year make available to the public the following information for the fiscal year:

Attachment A

Page 1 of 9 ends

A) A brief description of the type of fee in the account or fund.

Buildings/Corporation Yard - To provide a corporation yard and other facilities.

B) The amount of the fee.

Single Family Per Square Foot $ 0.09
Multiple Family Per Square Foot 0.09
Senior/Affordable Per Square Foot 0.09
Commercial/Industrial Per Square Foot 0.09

C) The beginning and ending balance of the account or fund.

Beginning: $ 1,674,017.47
Ending: 1,762,539.49

D) The amount of the fees collected and the interest earned.

E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.

Expenditures
Approximate Percent
Funded by Fees

None $ 0 0%

F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete.

Sufficient funds have not been collected.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in t he case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of re funds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

Fees Collected $ 76,192.77
Interest 12,548.46
Refund 0.00
ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 2 of 9 ends

A) A brief description of the type of fee in the account or fund.

City Hall - To provide a new government center.

B) The amount of the fee.

Single Family Per Square Foot $ 0.12
Multiple Family Per Square Foot 0.12
Senior/Affordable Per Square Foot 0.12
Commercial/Industrial Per Square Foot 0.12

C) The beginning and ending balance of the account or fund.

Beginning: $ 1,129,977.96
Ending: 1,173,839.83

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

None $ 0 0%

Sufficient funds have not been collected.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on whic h the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

Fees Collected $ 35,013.75
Interest 8,996.05
Refund 0.00
ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 3 of 9 ends

A) A brief description of the type of fee in the account or fund.

Recreation and Parks - To provide funds for the acquisition, improvement, and development of park and open space land.

B) The amount of the fee.

Single Family Per Square Foot $ 2.14
Multiple Family Per Square Foot 3.27
Senior/Affordable Per Square Foot 3.27
Commercial/Industrial Per Square Foot 0.01

C) The beginning and ending balance of the account or fund.

Beginning: $ 4,593,519.07
Ending: 5,218,479.25

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

Enos Ranch Park & Cultural Center $ 29,414.66 22.9%

Not applicable since funds were previously spent on approved projects.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and th e rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made pursuant to subdivision (e) of Section 66001.

Fees Collected $ 630,998.29
Interest
Refunds 23,974.30

0.00 ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 4 of 9 ends

A) A brief description of the type of fee in the account or fund.

Police - To provide for new police facilities and equipment.

B) The amount of the fee.

Single Family Per Square Foot $ 0.38
Multiple Family Per Square Foot 0.38
Senior/Affordable Per Square Foot 0.38
Commercial/Industrial Per Square Foot 0.30

C) The beginning and ending balance of the account or fund.

Beginning: $ -4,708,574.90
Ending: -4,589,673.31

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

None $ 0 0%

Not applicable since funds were previously spent on approved projects.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

Fees Collected $ 103,253.78
Interest 15,647.81
Refund 0.00
ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 5 of 9 ends

A) A brief description of the type of fee in the account or fund.

Library - To provide a new library facility and equipment.

B) The amount of the fee.

Single Family Per Square Foot $ 0.28
Multiple Family Per Square Foot 0.28
Senior/Affordable Per Square Foot 0.28
Commercial/Industrial Per Square Foot 0.10

C) The beginning and ending balance of the account or fund.

Beginning: $ -4,360,973.68
Ending: -4,280,070.11

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

None $ 0 0%

Not applicable since funds were previously spent on approved projects.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

Fees Collected $ 65,269.71
Interest 15,633.86
Refund 0.00
ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 6 of 9 ends

A) A brief description of the type of fee in the account or fund.

Fire – To finance new fire stations and fire equipment.

B) The amount of the fee.

Single Family Per Square Foot $ 0.57
Multiple Family Per Square Foot 0.57
Senior/Affordable Per Square Foot 0.57
Commercial/Industrial Per Square Foot 0.08

C) The beginning and ending balance of the account or fund.

Beginning: $ 25,472.79
Ending: 144,503.97

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

None $ 0 0%

Not applicable since funds were previously spent on approved projects.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

Fees Collected $ 122,653.75
Interest -3,619.51
Refund 0.00
ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 7 of 9 ends

A) A brief description of the type of fee in the account or fund.

Traffic Improvement Fee – To provide for transportation improvements to accommodate traffic generated by future development within the City and its sphere of influence annexation areas.

B) The amount of the fee.

Single Family Per Square Foot $ 3.87
Multiple Family Per Square Foot 3.89
Senior/Affordable Per Square Foot 1.08
Commercial/Industrial Per Square Foot See Note
Note: Commercial and Industrial traffic fees shall be based on land use categories.

C) The beginning and ending balance of the account or fund.

Beginning: $ 33,382,089.06
Ending: 34,079,486.20

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

Highway 101/135 Interchange $ 150,904.87 71%

Sufficient funds have not been collected.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of refun ds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

Fees Collected $ 570,022.58
Interest 282,654.06
Refund 0.00
ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 8 of 9 ends

A) A brief description of the type of fee in the account or fund.

Water – To provide funding for the construction of facilities to ensure a continuing supply of potable water or purchase of State water entitlements.

B) The amount of the fee.

Single Family Per Unit $ 2,612.00
Multiple Family Per Unit See Note
Commercial Per Unit See Note
Industrial Per Unit See Note
Note: Fees vary depending on connection size. Single family rates assume a meter size of .75 inches. If size is different, the fee is based on meter size.

C) The beginning and ending balance of the account or fund.

Beginning: $ 3,298,894.62
Ending: 3,396,773.61

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

Water Well Development or Rehab $ 141,811.47 100%

Not applicable since funds were previously spent on approved projects.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans, utilizing these funds, were made during the fiscal year.

H) The amount of refunds made pursuant to subdivision (e) Section 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made during the fiscal year.

Fees Collected $ 217,536.00
Interest 26,296.41
Refund -3,711.00
ANNUAL SENATE BILL 1693

COMPLIANCE REPORT FOR GROWTH MITIGATION FEES
Fiscal Year Ending June 30, 2023
Attachment A

Page 9 of 9 ends

A) A brief description of the type of fee in the account or fund.

Wastewater – To provide funding for the construction of wastewater treatment plant improvements and expansions, wastewater interceptors and other closely related projects.

B) The amount of the fee.

Single Family Per Unit $ 4,281.00
Multiple Family Per Unit 3,837.00
Senior/Affordable Per Unit 1,435.00
Commercial/Industrial Per Unit See Note
Note: Fees are stated in terms of connection size.

C) The beginning and ending balance of the account or fund.

Beginning: $ 7,162,203.81
Ending: 7,349,689.02

D) The amount of the fees collected and the interest earned.

Expenditures
Approximate Percent
Funded by Fees

Knudsen Way UCS A -2 Sewer Line
Replacement

1,852.10

20%
Sewer Line W Mill St & W Chapel $ 200,000.00 90%

Sufficient funds have not been collected.

G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan.

No interfund transfer or loans were made during the fiscal year utilizing these funds.

H) The amount of refunds made pursuant to subdivision (e) Se ction 66001 and any allocation pursuant to subdivision (f) of Section 66001.

No refunds were made pursuant to subdivision (e) and (f) of Section 66001

Fees Collected $ 331,291.00
Interest
Refund 58,981.44
0 FOR THE COUNCIL MEETING OF DECEMBER 19, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Adoption of a Resolution Awarding a Bid to Main Line Engineering for the Stowell-Black Road Waterline Extension Project, Bid No. 2023-13

Description:

The City Council will consider approving the award of Bid No. 2023 -13 to Main Line Engineering for the construction of the Stowell -Black Road Waterline Extension Project.

This project will consist of installing approximately 8,000 linear feet of waterline, including all associated valves, hydrants, fittings, and other appurtenances westward on Stowell Road and northward on Black Road to the City of Santa Maria Wast ewater Treatment Plant.

Environmental Notice: In May 2023, an Initial Environmental Study was completed and based on the information available at the time of preparation of the plans and specifications, the Environmental Officer recommended that a Mitigated Negative Declaration be filed for the Stowell -Black Road Waterline Extension Project based on information contained in File SP2023-0004.

RECOMMENDATION:

Adopt a Resolution awarding a bid to Main Line Engineering, in the amount of $887,060 for the construction of the Stowell-Black Road Waterline Extension Project, Bid No. 2023-

13. BACKGROUND:

Under the direction of the City of Santa Maria Utilities Department, the project was designed by Bengal Engineering. The project scope includes the installation of approximately 7,550 linear feet (1.43 miles) of a 12 -inch main waterline from an existing waterline connection point on West Stowell Road to the City of Santa Maria Wastewater Treatment Plant (WWTP) to provide additional water supply for th e WWTP’s operations (project). The waterline will tie into the existing 12 -inch waterline along Stowell Road, extend approximately 2,400 feet westward along the southern dirt shoulder of Stowell Road, turn north at Black Road, and continue approximately 4, 200 linear feet along the west side of Black Road. The 12 -inch waterline will then reduce to an 8 -inch lateral line and extend another approximately 950 linear feet within the WWTP and terminate. All project work would occur within the City’s right-of-way along West Stowell Road and Black Road and within the City WWTP.
2 DISCUSSION:

The project was extensively advertised for bids. The City received six bids, which were opened on October 19, 2023. A summary of the bids submitted is as follows:

Bidder Bid Amount
Main Line Engineering $887,060.00
W. M. Lyles Co. $1,296,633.00
Specialty Construction, Inc. $1,312,749.00
V. Lopez Jr. & Sons G.E.C., Inc. $1,327,553.35
Raminha Construction, Inc. $1,896,235.00
Blois Construction, Inc. $2,359,441.00

A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the office of the Public Works Director at 110 S. Pine Street, Suite 221.

As stated in the Bid Specifications, the Basis of Award is based on the lowest responsive responsible bid, based on the Grand Total. Main Line Engineering has been deemed to be the lowest responsible bidder.

Main Line Engineering has performed and successfully completed similar work for the City of S anta Maria, as well as many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history. City staff have checked the firm’s references and are comfortable with the ability of the contra ctor to perform the work successfully.

The recommended action is to award the bid to Main Line Engineering, in the amount of $887,060.00.

Alternative(s)
The alternative to the recommended action would be to reject all bids.

Fiscal Considerations
Account No. 002 -011-080-52-47, "Stowell to Black Rd – Potable Water line” has $1,186,000 budgeted this fiscal year.

Available Budget Account Amount
Stowell to Black Rd – Potable Water line $ 1,186,000.00 Estimated Expenditures Amount
Award
Contingency (25%)
$ 887,060.00
$ 221,765.00
Inspection, Testing, Staff Time $ 60,000.00
Total $ 1,168,825.00

3 Impact to the Community
Continual upkeep of the sewer system ensures a secure and robust system, ultimately benefiting the community.

ATTACHMENTS

Attachment A – Detailed Bid Results_Award of Stowell Black Rd Waterline Attachment B – Agreement_Award of Stowell Black Rd Waterline City of Santa Maria
Bid Results for Project STOWELL‐BLACK RD WATER LINE EXTENSION PROJECT (2023‐13) Issued on 08/24/2023
Bid Due on October 19, 2023 2:00 PM (PDT)
BID SCHEDULE
Unit Cost Cost Unit Cost Cost Unit Cost Cost Unit Cost Cost Unit Cost Cost Unit Cost Cost 1 MOBILIZATION LS 1 $5,000.00 $5,000.00 $54,000.00 $54,000.00 $55,000.00 $55,000.00 $37,950.00 $37,950.00 $226,000.00 $226,000.00 $153,154.00 $153,154.00 2 TRAFFIC CONTROL SYSTEM LS 1 $19,000.00 $19,000.00 $67,900.00 $67,900.00 $80,000.00 $80,000.00 $73,600.00 $73,600.00 $110,000.00 $110,000.00 $163,973.00 $163,973.00 3 STORMWATER PERMIT COMPLIANCE LS 1 $4,000.00 $4,000.00 $5,400.00 $5,400.00 $11,000.00 $11,000.00 $5,000.00 $5,000.00 $30,000.00 $30,000.00 $7,163.00 $7,163.00 4 FIRE HYDRANT INSTALLATION (Std WA‐19D) EA 8 $8,500.00 $68,000.00 $14,500.00 $116,000.00 $11,500.00 $92,000.00 $13,635.00 $109,080.00 $12,500.00 $100,000.00 $13,380.00 $107,040.00 5 FIRE HYDRANT PROTECTION ASSEMBLY (Bollards, Std WA‐20A) EA 34 $405.00 $13,770.00 $1,800.00 $61,200.00 $515.00 $17,510.00 $786.00 $26,724.00 $750.00 $25,500.00 $1,796.00 $61,064.00 6 CONNECTION TO THE EXISTING SYSTEM AT STA 20+00 LS 1 $6,000.00 $6,000.00 $4,900.00 $4,900.00 $6,800.00 $6,800.00 $1,879.00 $1,879.00 $15,000.00 $15,000.00 $16,088.00 $16,088.00 7 12" PLASTIC PIPE LF 6670 $85.00 $566,950.00 $96.40 $642,988.00 $111.00 $740,370.00 $108.03 $720,560.10 $138.00 $920,460.00 $199.00 $1,327,330.00 8 12" GATE VALVE EA 3 $7,500.00 $22,500.00 $6,200.00 $18,600.00 $4,900.00 $14,700.00 $5,371.00 $16,113.00 $7,000.00 $21,000.00 $5,948.00 $17,844.00 98 " PLASTIC PIPE LF 965 $45.00 $43,425.00 $83.00 $80,095.00 $82.00 $79,130.00 $82.75 $79,853.75 $120.00 $115,800.00 $185.00 $178,525.00 10 8" GATE VALVE EA 2 $4,500.00 $9,000.00 $4,100.00 $8,200.00 $3,100.00 $6,200.00 $3,762.00 $7,524.00 $5,300.00 $10,600.00 $3,699.00 $7,398.00 11 2" COMBINATION AIR & VACUUM RELEASE VALVE (Including Enclosure) EA 4 $4,600.00 $18,400.00 $10,100.00 $40,400.00 $7,100.00 $28,400.00 $12,286.00 $49,144.00 $9,500.00 $38,000.00 $11,228.00 $44,912.00 12 6" PLASTIC PIPE LF 115 $40.00 $4,600.00 $210.00 $24,150.00 $124.00 $14,260.00 $79.10 $9,096.50 $105.00 $12,075.00 $125.00 $14,375.00 13 6" GATE VALVE EA 8 $6,500.00 $52,000.00 $4,000.00 $32,000.00 $2,200.00 $17,600.00 $3,156.00 $25,248.00 $3,250.00 $26,000.00 $2,523.00 $20,184.00 14 4" PLASTIC PIPE LF 20 $80.00 $1,600.00 $191.00 $3,820.00 $205.00 $4,100.00 $159.00 $3,180.00 $100.00 $2,000.00 $123.00 $2,460.00 15 REPLACE 30" HDPE STORM DRAIN AND HEADWALLS LS 1 $6,000.00 $6,000.00 $11,500.00 $11,500.00 $10,300.00 $10,300.00 $15,890.00 $15,890.00 $35,000.00 $35,000.00 $13,903.00 $13,903.00 16 RELOCATE LIGHT POLE IN FRONT OF WWP WELL EA 1 $3,000.00 $3,000.00 $13,800.00 $13,800.00 $25,000.00 $25,000.00 $19,322.00 $19,322.00 $30,000.00 $30,000.00 $7,179.00 $7,179.00 17 4" SERVICE TIE IN (WWP WELL) ALLOWANCE T&M 1 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 18 WATER METER AND VAULT INSTALLATION EA 1 $3,200.00 $3,200.00 $15,800.00 $15,800.00 $19,000.00 $19,000.00 $32,665.00 $32,665.00 $50,000.00 $50,000.00 $35,800.00 $35,800.00 19 8" FIRE SERVICE REDUCED PRESSURE DETECTOR ASSEMBLY (MODIFIED Std WA 27F) EA 1 $3,700.00 $3,700.00 $10,200.00 $10,200.00 $32,000.00 $32,000.00 $27,629.00 $27,629.00 $48,000.00 $48,000.00 $25,496.00 $25,496.00 20 TRENCH PATCH PAVING (Miscellaneous Area) SQYD 28 $180.00 $5,040.00 $1,150.00 $32,200.00 $318.00 $8,904.00 $258.75 $7,245.00 $750.00 $21,000.00 $951.00 $26,628.00 21 RESTORE ROADSIDE DITCH LF 5700 $1.15 $6,555.00 $4.40 $25,080.00 $4.10 $23,370.00 $5.75 $32,775.00 $5.00 $28,500.00 $18.00 $102,600.00 22 DELINEATOR CLASS 2 METAL POST (Type F) EA 1 $200.00 $200.00 $700.00 $700.00 $1,500.00 $1,500.00 $575.00 $575.00 $300.00 $300.00 $736.00 $736.00 23 RECORD DRAWINGS LS 1 $120.00 $120.00 $2,700.00 $2,700.00 $605.00 $605.00 $1,500.00 $1,500.00 $6,000.00 $6,000.00 $589.00 $589.00 Total $887,060.00 $1,296,633.00 $1,312,749.00 $1,327,553.35 $1,896,235.00 $2,359,441.00 QuantityUnit of
MeasureDescriptionBid Item
V. Lopez Jr. & Sons G.E.C., Inc. Raminha Construction, Inc. Blois Construction, Inc.Main Line Engineering W. M. Lyles Co. Specialty Construction, Inc.

ATTACHMENT A

ATTACHMENT B

AGREEMENT

THIS AGREEMENT, made and entered into on this 19th day of December 2023, by and between Main Line Engineering, hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner."

WITNESSETH:

That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:

1. That Contractor shall complete the work generally described as follows: Stowell-Black Road Waterline Extension Project (Bid No. 2023-13), in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.

2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.

Total Bid of EIGHT-HUNDRED EIGHTY-SEVEN THOUSAND, AND SIXTY DOLLARS.

Contract Price in Figures $887,060.00

3. Contractor agrees to complete said work within the contract time of ninety (90) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.

4. Time is of the essence on this contract.

5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.

In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars . Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.

6. That, in accordance with Section 1774 of the California Labor Code, Contractor will

ATTACHMENT B
pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.

7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.

9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.

10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.

11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.

This contract shall not become effective until such bonds are supplied to and approved by Owner.

12. That Contractor, pri or to execution of the contract shall comply with the following Department of Industrial Relations requirements.

1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registe red with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with

ATTACHMENT B
limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.

14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as con sent by City to any assignment of this agreement or any interest in this agreement.

(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)

ATTACHMENT B
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. 2023-xx of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.

CONTRACTOR:

___________________________
Airel Arroyo
Main Line Engineering
CEO

OWNER:

Alice Patino
Mayor

ATTEST:

Sarah Lansburgh
Chief Deputy City Clerk
APPROVED AS TO FORM:

_______________________________
Risk Manager
_______________________________
City Attorney

ATTACHMENT B
EXHIBIT “A”

INSURANCE REQUIREMENTS

Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

ATTACHMENT B

B. Minimum Limits of Insurance

Provider shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses an d related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

ATTACHMENT B
form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Provider hereby grants to City a waiver of any rig ht to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

ATTACHMENT B

F. Verification of Coverage

Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AWARDING A BID TO MAIN LINE ENGINEERING, IN THE AMOUNT OF $887,060, FOR THE CONSTRUCTION OF THE STOWELL-BLACK ROAD WATERLINE EXTENSION PROJECT, BID NO. 2023-13.

WHEREAS, the City of Santa Maria formally advertised Stowell-Black Road Waterline Extension Project, Bid No. 2023-13 (“Project”); and

WHEREAS, the Notice Inviting Bids was published and posted in compliance with applicable sections of the Public Contract Code; and

WHEREAS, the bids were publicly opened at 2:00 p.m. on October 19, 2023; and

WHEREAS, Main Line Engineering, was determined to be the lowest responsive, responsible bidder who included all required documentation, bid bonds, and signatures; and

WHEREAS, in May 2023, an Initial Environmental Study was completed and based on the information available at the time of preparation of the plans and specifications, the Environmental Officer recommended that a Mitigated Negative Declaration be filed for the Stowell-Black Road Waterline Extension Project based on information contained in File SP2023-0004.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Mayor is hereby authorized and directed to execute, for and on behalf of the City of Santa Maria, a n Agreement with Main Line Engineering, Inc. , for the Stowell-Black Road Waterline Extension Project, Bid No. 2023-13; and

2. The award of the bid is conditional upon execution of the Agreement by the successful bidder in the form and terms set forth therein by the City; and

3. The City Manager, or designee, is hereby authorized and directed to designate funds from the following identified account: 002-011-080-52- 47, “Stowell to Black Rd – Potable Water line” for the approved project; and

4. The City Manager, or designee, is hereby authorized to approve Contract Change Orders so long as expenditures do not exceed funding approved for the project; and

2 5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 19th day of December 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF DECEMBER 19, 2023

COUNCIL AGENDA REPORT

TO: City Council

FROM: Chief Deputy City Clerk Sarah Lansburgh

SUBJECT: Annual Appointment of Mayor Pro Tem

Description:

The City Council will consider the annual appointment of a Mayor Pro Tem to serve for the next one-year period.

RECOMMENDATION:

Appoint a Council Member as the Mayor Pro Tem for the next one-year period, pursuant to Council practice.

BACKGROUND:

On December 21, 1999, the City Council considered and approved a change to the informal practice previously used to appoint the Mayor Pro Tem. The City Council modified the practice to allow the appointment to occur yearly instead of a term concurrent with the term of the Mayor.

The assignment of Mayor Pro T em has been periodically rotated amongst Councilmembers on an annual basis each calendar year. Currently, there are no formal rules, policies, or procedures regarding how the Mayor Pro Tem is selected. The guidance currently adhered to comes from the California Government Code. Section 36801 of the California Government Code states, “The city council shall meet at the meeting at which the declaration of the election results for a general municipal election […] following the declaration of the election resul ts and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore.”

The duties of the Mayor Pro Tem include acting on behalf of the Mayor in the Mayor’s absence. Section 36802 of the California Gov ernment Code states , “ The mayor shall preside at the meetings of the council. If s/he is absent or unable to act, the mayor pro tempore shall serve until the mayor returns or is able to act. The mayor pro tempore has all of the powers of the duties of the mayor.”

DISCUSSION:

On January 17, 2023, Mayor Patino nominated Councilmember Maribel Aguilera - Hernandez to serve as Mayor Pro Tem for the calendar year 2023. The Council approved Councilmember Aguilera-Hernandez’s nomination at that time . Based on past Council practice, the Mayor shall consider nominating a Councilmember to serve as Mayor Pro 2 Tem for the calendar year 2024. A majority of the City Council will be required to approve the nomination and appointment.

ALTERNATIVES:
1) Approve and appoint the Mayor’s nominee as the Mayor Pro Tem for the next one-year period; 2) Do not approve and appoint the Mayor’s nominee and provide staff with direction to modify the appointment process; or 3) Provide staff direction.

Santa Maria City CouncilDecember 19, 2023

Santa Maria City Council
December 19, 2023