FOR THE COUNCIL MEETING OF DECEMBER 19, 2023
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Awarding a Bid to Main Line Engineering for the Stowell-Black Road Waterline Extension Project, Bid No. 2023-13
Description:
The City Council will consider approving the award of Bid No. 2023 -13 to Main Line Engineering for the construction of the Stowell -Black Road Waterline Extension Project.
This project will consist of installing approximately 8,000 linear feet of waterline, including all associated valves, hydrants, fittings, and other appurtenances westward on Stowell Road and northward on Black Road to the City of Santa Maria Wast ewater Treatment Plant.
Environmental Notice: In May 2023, an Initial Environmental Study was completed and based on the information available at the time of preparation of the plans and specifications, the Environmental Officer recommended that a Mitigated Negative Declaration be filed for the Stowell -Black Road Waterline Extension Project based on information contained in File SP2023-0004.
RECOMMENDATION:
Adopt a Resolution awarding a bid to Main Line Engineering, in the amount of $887,060 for the construction of the Stowell-Black Road Waterline Extension Project, Bid No. 2023-
13. BACKGROUND:
Under the direction of the City of Santa Maria Utilities Department, the project was designed by Bengal Engineering. The project scope includes the installation of approximately 7,550 linear feet (1.43 miles) of a 12 -inch main waterline from an existing waterline connection point on West Stowell Road to the City of Santa Maria Wastewater Treatment Plant (WWTP) to provide additional water supply for th e WWTP’s operations (project). The waterline will tie into the existing 12 -inch waterline along Stowell Road, extend approximately 2,400 feet westward along the southern dirt shoulder of Stowell Road, turn north at Black Road, and continue approximately 4, 200 linear feet along the west side of Black Road. The 12 -inch waterline will then reduce to an 8 -inch lateral line and extend another approximately 950 linear feet within the WWTP and terminate. All project work would occur within the City’s right-of-way along West Stowell Road and Black Road and within the City WWTP.
2 DISCUSSION:
The project was extensively advertised for bids. The City received six bids, which were opened on October 19, 2023. A summary of the bids submitted is as follows:
Bidder Bid Amount
Main Line Engineering $887,060.00
W. M. Lyles Co. $1,296,633.00
Specialty Construction, Inc. $1,312,749.00
V. Lopez Jr. & Sons G.E.C., Inc. $1,327,553.35
Raminha Construction, Inc. $1,896,235.00
Blois Construction, Inc. $2,359,441.00
A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the office of the Public Works Director at 110 S. Pine Street, Suite 221.
As stated in the Bid Specifications, the Basis of Award is based on the lowest responsive responsible bid, based on the Grand Total. Main Line Engineering has been deemed to be the lowest responsible bidder.
Main Line Engineering has performed and successfully completed similar work for the City of S anta Maria, as well as many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history. City staff have checked the firm’s references and are comfortable with the ability of the contra ctor to perform the work successfully.
The recommended action is to award the bid to Main Line Engineering, in the amount of $887,060.00.
Alternative(s)
The alternative to the recommended action would be to reject all bids.
Fiscal Considerations
Account No. 002 -011-080-52-47, "Stowell to Black Rd – Potable Water line” has $1,186,000 budgeted this fiscal year.
Available Budget Account Amount
Stowell to Black Rd – Potable Water line $ 1,186,000.00 Estimated Expenditures Amount
Award
Contingency (25%)
$ 887,060.00
$ 221,765.00
Inspection, Testing, Staff Time $ 60,000.00
Total $ 1,168,825.00
3 Impact to the Community
Continual upkeep of the sewer system ensures a secure and robust system, ultimately benefiting the community.
ATTACHMENTS
Attachment A – Detailed Bid Results_Award of Stowell Black Rd Waterline Attachment B – Agreement_Award of Stowell Black Rd Waterline