RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA, APPROVING THE
COGNIZANT/COLLABORATIVE IMPLEMENTATION
MASTER SERVICES AGREEMENT
WHEREAS, the City’s current core financial system has been in use since 1998 and has become outdated and provides minimal functionality compared to financial systems available today; and
WHEREAS, the City began the process of preparing for an Enterprise Resource Planning (ERP) System implementation with Fiscal Year 2018 -20 Financial Plan. The Enterprise Resource Planning (ERP) System is essential for the City to meet its statutory obligations for financial reporting and to provide the tools for Citywide financial management; and
WHEREAS, a Request for Proposals was issued in October 2022 (Attachment A) and a total of four proposals were received. The selection committee selected a proposal from Cognizant/Collaborative for implementation of Workday, SpryPoint, and CanAm/Teller technologies. Core Financials, Human Capital Resources Ma nagement, and Payroll will be managed through the Workday system. SpryPoint will be used for Utility Billing and CanAm/Teller for cashiering.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
1. Approve a Master Services Agreement with Cognizant/Collaborative ; and
2. Authorize the City Manager or designee to enter into an Agreement for Professional Services with Cognizant/Collaborative for implementation of core financial services, Human Resources Management, and Payroll for the City of Santa Maria through the Workday system , incorporated herein by reference; and
3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
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PASSED AND ADOPTED at a regular mee ting of the City Council of the City of Santa Maria, California, held this 19th day of March 2024.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Interim Department Director
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Interim City Manager