Santa Maria City Council
April 2, 2024

Mayor Alice Patino
Mayor Pro-Tem Gloria Soto
Councilmember Mike Cordero
Councilmember Carlos Escobedo
Councilmember Maribel Aguilera-Hernandez

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, April 2, 2024
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:

In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
Zoom Meeting Portal. Participate via Zoom to register to speak during the Public Comment portion of the meeting or on a particular Agenda Item. Use the Zoom link below or dial-in via telephone.
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Zoom link: https://us02web.zoom.us/webinar/register/WN_MHrCcvQERLm0hDvjD3v1_g Dial Phone #: 1-669-900-9128**
Webinar ID #: 818 6488 0656
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Watch an instructional Video on Participating using Zoom.

Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):

Email - Submit Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
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Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
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*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.

How to watch the meeting from home:

Comcast Channel 23 - Live during the meeting, and rebroadcast on Thursday at 9:00 a.m. after the meeting and again on Tuesday at 5:30 p.m. the following week.

1. Live Webcast - Online from the Agenda Center & Meetings Portal (select meeting date) or at https://video.isilive.ca/santamaria/live.html. Note - When no meeting is streaming, the window will read "Searching for live stream."

2. You Tube Live Stream - You Tube Webcast.

Note: Live Webcast and You Tube Live are typically available within 15 minutes before the start of the meeting. There is a delay of about 15-30 seconds with both the Live Webcast and You Tube Live Stream.

3. Zoom Meeting Portal - Registration is required (link above) even for observing the meeting.4.

American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Public Employee Recruitment - City Manager, Pursuant to California Government Code §54956.8

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation – “Donate Life Month” – April 2024
The City Council will recognize the month of April as “Donate Life Month” in the City of Santa Maria, and encourage all Santa Maria residents to check “YES!” to donate their organs when applying for or renewing their driver’s license.

9.b Proclamation – “National Community Development Week” - April 1st through 5th Present a Proclamation to recognize April 1st through 5th, 2024, as “National Community Development Week” to celebrate and showcase the programs and projects which are funded by federal grant programs like Community Development Block Grants and HOME Investment Partnership.

9.c Proclamation – "National Library Week" - April 7th through 13th Present a Proclamation to recognize April 7th through 13th as "National Library Week" in the City of Santa Maria.

9.d Proclamation – “Fair Housing Month” - April 2024
Present a Proclamation to recognize the month of April 2024 as “Fair Housing Month” in the City of Santa Maria and encourage the continued celebration of equal housing opportunities and the progress made in opening the doors to housing opportunities for all residents of Santa Maria.

9.e Proclamation – “National Sexual Assault Awareness Month” - April 2024 Present a Proclamation recognizing the month of April 2024, as “National Sexual Assault Awareness Month” in the City of Santa Maria.

9.f Proclamation – “National Child Abuse Awareness Month” – April 2024 Present a Proclamation recognizing the month of April 2024, as “National Child Abuse Awareness Month” in the City of Santa Maria.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

11. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

11.a CITY MANAGER/CITY CLERK DEPARTMENT

11.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the

Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

11.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of March 19, 2024.

11.a.3 Adoption of a Resolution approving the Wage and Benefit Package for the Non-Represented Management and Confidential Employees, Public Safety Managers; and Adoption of a Resolution Approving the CalPERS Comprehensive Schematic Pay Schedule
The City Council will consider adopting a Resolution authorizing and approving the wage and benefits package for the Non-Represented Management and Confidential Employees and Public Safety Managers, and consider adopting a Resolution approving the Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines.

RECOMMENDATION:

1. Adopt a Resolution authorizing and approving the wage and benefits package for the Non-Represented Management and Confidential Employees; and
RECOMMENDATION:

2. Adopt a Resolution authorizing and approving the wage and benefits package for the Public Safety Managers; and
RECOMMENDATION:

3. Adopt a Resolution approving the Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines.

11.b COMMUNITY DEVELOPMENT DEPARTMENT

11.b.1 Second Reading and Adoption of Ordinance No. 2024-03 Amending Chapter 12-35 of Title 12 – Zoning, of the City of Santa Maria Municipal Code The City Council will conduct the second reading to adopt Ordinance No. 2024-03, to amend Chapter 12-35, Article 5, Section 12-35.501, "Reconsideration of Discretionary Permits,” and add a new Section 12-35.504, “Permit Revocation,” to Title 12 – Zoning, of the City of Santa Maria Municipal Code.

Environmental Notice: The item is exempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15378(b)(5).

RECOMMENDATION:

Conduct the second reading and adopt Ordinance No. 2024-03, to amend Chapter 12-35, Article 5, Section 12-35.501, “Reconsideration of Discretionary Permits,” and to add a new Section 12-35.504, “Permit Revocation,” to Title 12 – Zoning of the City of Santa Maria Municipal Code.

11.b.2 Second Reading and Adoption of Ordinance No. 2024-04 Amending Chapter 12-56, Accessory Dwelling Units, of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

The City Council will conduct the second reading to adopt Ordinance No. 2024-04, amending Chapter 12-56, Accessory Dwelling Units, of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

Environmental Notice: The proposed Zoning Text Amendments are statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) per Public Resources Code Section 21080.17.

RECOMMENDATION:

Conduct the second reading and adopt Ordinance No. 2024-04 amending Chapter 12-56, Accessory Dwelling Units of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

11.c FINANCE DEPARTMENT

11.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

11.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

11.d FIRE DEPARTMENT

11.d.1 Adoption of a Resolution Approving Instructional Services Agreement Appropriations
The City Council will consider authorizing the City Manager or designee to appropriate and expend funds generated through the Allan Hancock Joint Community College District Instructional Services Agreement Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing the City Manager or designee to appropriate and expend funds generated through the Allan Hancock Joint Community College District Instructional Services Agreement.

11.e RECREATION & PARKS DEPARTMENT

11.e.1 Adoption of a Resolution Approving a Transportation Art Maintenance Agreement
The City Council will consider approving the Transportation Art Maintenance Agreement with the California Department of Transportation.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution allowing the City of Santa Maria to enter into a Transportation Maintenance Agreement with the California Department of Transportation for the decorative painting and maintenance of 15 utility boxes.

12. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

12.a Block Grants Advisory Committee’s Recommendations for Fiscal Year 2024-25 Community Development Block Grant Program Drafted Action Plan The City Council will review, allocate, and approve the overall allocations and contingencies which make up the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan.

Environmental Notice: This activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Conduct a public hearing to receive comments from the public as part of the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan 30-day public review period; and

1. Consider the Block Grants Advisory Committee’s recommendation for the allocation of Fiscal Year 2024-25 Community Development Block Grant Program Public Services and Capital funds; and

2. Allocate its $37,500 to Public Services programs; and3.

Review and approve the overall allocations and contingencies which make up the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan. The final approval of the drafted Action Plan is anticipated to take place following the 30-day public review period on Tuesday, May 7, 2024.

4.

13. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

13.a Technical Amendments - April 2024
The City Council will introduce for the first reading, and continue to a future meeting for the second reading and adoption, the 2024 Technical Amendments of the Municipal Code.

Environmental Notice: The activity is not a “Project” as defined under Section 15378(b) of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Introduce for the first reading, and continue to a future meeting for second reading and adoption, amendments to various sections of the Santa Maria Municipal Code relating to general requirements of business taxes, licenses and regulations, application for public services, water service, wastewater collection, treatment and disposal, refuse collection and recycling, cross connections, runoff pollution prevention, boards, commissions and committees, park rules, residential development tax, subdivision improvements, and personnel.

14. REPORT BY INTERIM CITY MANAGER

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

16. ADJOURNMENT

PLEASE NOTE:

The next regular meeting of the City Council will be held on April 16, 2024, at 5:30 p.m. The deadline for submitting items for the April 16 meeting is April 3, 2024.

City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By

listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2306. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Proclamation – “Donate Life Month” – April 2024

The City Council will recognize the month of April as “Donate Life Month” in the City of Santa Maria, and encourage all Santa Maria residents to check “YES!” to donate their organs when applying for or renewing their driver’s license.

BACKGROUND:

Currently, more than 103,720 individuals nationwide and 23,000 in California are on the organ transplant waiting list. On average, 17 people die each day due to the shortage of donated organs.

A single individual’s donation of the heart, lungs, liver, kidneys, pancreas, and small intestine can save up to eight lives. Tissue donations can heal more than 75 others and a single blood donation can help three individuals in need.

This Proclamation was requested to create awareness of the need for donors and the opportunities for Santa Maria residents to donate when applying for or renewing their driver’s licenses or Identification cards at the Department of Motor Vehicles. Scott Burns, local kidney donation recipient, will be accepting the Proclamation.

Attachment: Proclamation -Donate Life Month 2024

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, organ, eye, tissue, marrow and blood donation are life -giving acts recognized worldwide as expressions of compassion to those in need , and more than 110,000 individuals nationwide and more than 23,000 in California are currently on the national organ transplant waiting list, and on average, 22 people die each day while waiting; and

WHEREAS, the need for donated organs is especially urgent in Hispanic, Latino, and African American co mmunities; and a single individual’s donation of the heart, lungs, liver, kidneys, pancreas and small intestine can save up to eight lives; American communities; and

WHEREAS, donation of tissue can save and heal the lives of more than 75 others; and organ donors saved more than 46,000 lives last year, the most ever and any person can register to be an organ, eye and tissue donor regardless of age or medical conditions; and

WHEREAS, being a registered donor does not impact the quality of life -saving medical care a person receives in an emergency; and

WHEREAS, California residents can sign up with the Donate Life California Donor Registry online at any time by visiting www.donateLIFEcalifornia.org or, for Spanish - speakers, www.doneVIDAcalifornia.org or California residents can sign up to be an organ, eye and tissue donor when applying for or renewing their driver’s licenses or ID cards at the California Department of Motor Vehicles; and

WHEREAS, California residents interested in saving a life through l iving kidney donation may visit www.LivingDonationCalifornia.org.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim April 2024 as:

“Donate Life Month”

in the City of Santa Maria . In doing so we encourage all Californians to check “YES!” online, or when applying for or renewing their driver’s license or I.D. card at the DMV

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 2nd day of April 2024.

______________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Community Development Chuen Wu

SUBJECT: PROCLAMATION – “NATIONAL COMMUNITY DEVELOPMENT WEEK”

Present a Proclamation to recognize April 1st through 5th, 2024, as “National Community Development Week” to celebrate and showcase the programs and projects which are funded by federal grant programs like Community Development Block Grants and HOME Investment Partnership.

BACKGROUND:
2024 marks the 50 th anniversary of the Community Development Block Grants ( CDBG) Program. Since then, CDBG has provided the City of Santa Maria with an important source of funding to address a variety of needs, primarily for low- to moderate-income residents. This includes assisting those experiencing homelessness, at -risk youth, seniors, individuals with special needs, public improvements, and affordable housing.

For 34 years, since 1990, the HOME Investment Partnership (HOME) program has helped communities provide access to affordable housing for low -income households.

The City has participated in the HOME program, as part of a consortium with the County of Santa Barbara since the consortium’s inception in 1995. HOME also funds the City’s successful Tenant -Based Rental Assistance (TBRA) Program, which provides up to $2,500 in rental deposit assistance to qualifying households.

DISCUSSION:

The City receives an average of $1.4 million annually in CDBG funds. These funds help dozens of non-profit agencies offer a variety of programs including senior, legal, youth, substance abuse, homelessness, mental health, health, and domestic violence services.

Non-profit agencies have also been assisted with Capital funding to make improvements to their public facilities, provide minor home repairs to residents in Santa Maria, and revitalize existing neighborhoods.

In HOME funding, the City receives an average of $300,000 annually and throughout the years has contributed to local affordable housing projects. It also funds the TBRA program. The TBRA program has been around since 2010, successfully providing 2 security d eposit assistance to extremely low - and very low-income families in Santa Maria. There is no other program of its kind in the City.

CDBG and HOME are administered nationally by the U.S. Department of Housing and Urban Development (HUD). These programs are needed more than ever to help the City’s most vulnerable residents and improve the overall condition of the City’s neighborhoods.

Every dollar of CDBG and HOME funding leverages more than four dollars in other funding, bringing additional vital resources to communities.

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, the week of April 1 through5, 20 24, has been designated as “National Community Development Week ” to recognize and celebrate the Community Development Block Grant (CDBG) Program and the HOME Investment Partnership (HOME) Program; and

WHEREAS, since 1974, the CDBG Program has provided annual funding and flexibility to local communities to provide affordable housing, a suitable living environment, and basic human services; and

WHEREAS, since 1990, the HOME Program has created and preserved affordable housing for low-income families; and

WHEREAS, annually the City of Santa Maria receives an average of $1.4 million in CDBG funds and an average of $300,000 in HOME funds.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, do hereby recognize the week of April 1 through 5, 2024, as:

“NATIONAL COMMUNITY DEVELOPMENT WEEK”

in the City of Santa Maria to celebrate and showcase the programs and projects which are funded by federal grant programs like Community Development Block Grants and HOME Investment Partnership.

IN WITNESS WHEREOF, I hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto on this 2nd day of April 2024.

Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Library Director Dawn Jackson

SUBJECT: Proclamation – National Library Week, April 7th through 13th

Present a Proclamation to recognize April 7th through 13th as National Library Week in the City of Santa Maria.

BACKGROUND:

National Library Week was created in 1958 as a national observance sponsored by the American Library Association (ALA) and libraries across the country to celebrate the contributions of libraries and Librarians to their communities. At the time, research showed people were spending less time on books and more time on radios and television, which prompted the formation of the National Bo ok Committee. The goals of the Committee were to encourage people to read, improve incomes and health, and develop a strong and happy family life. The ALA assumed full sponsorship of National Library Week in 1974 to recognize the efforts of libraries and Librarians to meet the needs of the diverse communities they serve.

The Santa Maria Public Library (Library) is committed to upholding the values of National Library Week and encourages community members to take advantage of the Library’s diverse collection of print and electronic material, specially curated programming to meet community needs, and free services to support early literacy skills and continuing educational support. The Library is committed to continuously evolving to meet the changing needs of the community, provide meaningful services, and improve the quality of life for all community members.

DISCUSSION:

The Santa Maria Public Library is celebrating National Library Week, April 7 th through 13th, 2024, by bringing awareness to the creative ways in which libraries connect with patrons and help patrons connect with each other through programming, digital materials access, and service throughout the community at outreaches, and bookmobile stops.

These measures uphold the Library’s goal to exte nd its services beyond the physical building and connect community members with Library resources.

2 The Santa Maria Public Library is celebrating National Library Week’s theme of “Ready, Set, Library!” by hosting programs such as Tech Help Saturdays & Sun days, Tech for Tweens, Paws to Read, Makerspace, and Let’s Blow Off Some STEAM! In addition to printed materials, patrons can take advantage of the Library of Things collection to embrace their curiosity and learn a new skill or explore a new hobby. The Li brary’s website is an excellent resource for the public to connect with the Library and its staff. By embracing technology and remaining up to date with current trends, the Library strives to attract new patrons who aren’t aware of the wide variety of serv ices offered in today’s libraries.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, National Library Week was created in 1958 as a national observance sponsored by the American Library Association and libraries across the country to cele brate the contributions of libraries and Librarians; and

WHEREAS, the theme of National Library Week, “Ready, Set, Library!” promotes the idea that libraries are places for the community to connect with others, as well as resources to positively impact their lives; and

WHEREAS, the Santa Maria Public Library is committed to upholding the values of National Library Week and encourag ing community members to discover and connect with the Library’s diverse collection of materials and resources; and

WHEREAS, the Santa Maria Public Library is celebrating National Library Week by hosting a variety of programming, embracing patron curiosity through the Library of Things collection , Makerspace program, and substantial resources on its website; and

WHEREAS, the Santa Maria Public Library strives to meet the needs of the community through enhanced collections, thoughtful programs, and outreach services; and

WHEREAS, Librarians are trained professionals and help people of all ages and backgrounds find and interpret the information they need to live, learn, and work.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria , hereby recognize April 7 through 13, 2024, as:

“NATIONAL LIBRARY WEEK”

in the City of Santa Maria , and encourage all residents to connect with fellow community members at the Santa Maria Public Library or one of its branch libraries for curated programming, technology, early literacy skills, and continuing education support services.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 2nd day of April 2024.

Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Community Development Chuen Wu

SUBJECT: PROCLAMATION – “FAIR HOUSING MONTH” APRIL 2024

Present a Proclamation to recognize the month of April 2024 as “Fair Housing Month” in the City of Santa Maria and encourage the continued celebration of equal housing opportunities and the progress made in opening the doors to housing opportunities for all residents of Santa Maria.

BACKGROUND:

Established by Congress in 1968, the Fair Housing Act prohibits discrimination in the sale, rental, or financing of any dwelling based on race, color, religion, sex, or national origin.

In 1988, the law was expanded to prohibit discrimination based on disa bility and familial status. Additionally, California State law prohibits housing discrimination based on gender, gender identity, sexual orientation, genetic information, marital status, and source of income.

DISCUSSION:

To receive Community Development Block Grant (CDBG) and HOME funds, the City is required by the U.S. Department of Housing and Urban Development (HUD) to complete an Analysis of Impediments (AI) to Fair Housing Choice every five years . The AI was updated and submitted to HUD in May of 202 0. It includes not only the identification of impediments to fair housing choice but also an action plan to overcome those impediments.

The City also executes a n annual agreement with the Legal Aid Foundation of Santa Barbara County (Legal Aid) to provide fair housing services in the City. Legal Aid reviews online housing postings for discriminatory content, conducts fair housing testing of apartment complexes in the City, and provides legal representation to families or individuals who are facing unlawful discrimination.

Legal Aid’s goal is to educate landlords and tenants about fair housing rights and responsibilities, negotiate mutually agreeable resolutions to disputes, and if necessary, take enforcement actions necessary to protect equal opportunity t o housing in Santa Maria.
2 HUD annually observes the month of April as “Fair Housing Month” on a national level.

According to HUD, equal access to rental housing and homeownership opportunities is the cornerstone of federal housing policy. When people feel welcomed in their neighborhood, they invest resources back into the community and , in turn, make it an appealing place for diverse and talented people to live. Housing discrimination is not only illegal, but it also contradicts the principles of freedom an d opportunity that residents treasure. Therefore, the City of Santa Maria issues a proclamation declaring April as “Fair Housing Month” in the community.

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, the City of Santa Maria recognizes that the United States Congress enacted Title VIII of the Civil Rights Act of 1968, which was amended by the Housing and Community Development Act of 1974, and the Fair Housing Amendments Act of 1988, as the directive for Fair Housing; and

WHEREAS, Fair Housing laws outlined by said Acts guarantee the rights of equal housing opportunities for all residents of the United States, regardless of race, color, religion, sex, national origin, disability or familial status; and

WHEREAS, the United States Department of Housing and Urban Development declares the month of April 2024 as “Fair Housing Month”; and

WHEREAS, the City of Santa Maria contracts with the Legal Aid Foundation of Santa Barbara County to perform random testing of fair housing practices of landlords and property managers; reviews local newspapers for evidence of housing discrimination; assists in resolving discrimination disputes through litigation or referral; makes presentations to Santa Maria adult education classes regarding rights of single parents and ethnic minorities to equal hou sing opportunities; and conducts community workshops to educate landlords and property managers regarding fair housing.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, do hereby recognize the month of April 2024, as:

“FAIR HOUSING MONTH”

in the City of Santa Maria , and encourage the continued celebration of equal housing opportunities and the progress made in opening the doors to housing opportunities for all residents of Santa Maria.

IN WITNESS WHEREOF, I hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto on this 2nd day of April 2024.

Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Proclamation – “National Sexual Assault Awareness Month” -April 2024

Present a Proclamation recognizing the month of April 2024, as “National Sexual Assault Awareness Month” in the City of Santa Maria

BACKGROUND:

National Sexual Assault Awareness Month is designated as an annual effort to increase public awareness and education about sexual assault, aiming to prevent sexual violence across all communities. It highlights the unfortunate reality that sexual violence affects individuals regardless of racial, cultural, or economic backgrounds, with more than 1 in 3 women and 1 in 4 men experiencing sexual violence in their lifetime.

A coalition, including the North County Rape Crisis and Child Protection Center, law enforcement, churches, healthcare providers, and community volunteers, is actively working to address this crisis.

This proclamation is being brought forth to increase education, awareness, and community involvement as essential steps towards prevention in efforts to eradicate sexual violence from the community . It commends the dedication of those working towards these goals and acknowledges the challenges faced by victims/survivors and their networks.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, National Sexual Assault Awareness Month is an annual campaign to raise public awareness about sexual assault and educate communities and individuals on how to prevent sexual violence; and

WHEREAS, people of all racial, cultural, and economic backgrounds fall victim to sexual violence, which is widespread and impacts every person in the community; and

WHEREAS, rape and sexual violence of all kinds continue to occur at an alarming rate, more than 1 in 3 women and 1 in 4 men will experience sexual violence in their lifetime; and

WHEREAS, emotional and physical scars resulting from sexual violence are often permanent; therefore, working together to educate the community about sexual violence prevention, supporting survivors, and speaking out against harmful attitudes and actions is so important; and

WHEREAS, a coalition of organizations exists, that directly confronts this crisis, including North County Rape Crisis and Child Protection Center, law enforcement agencies, churches, health care providers, and volunteers from the community that serve these agencies who are helping in the effort to end sexual assault; and

WHEREAS, prevention is possible when everyone gets involved by increasing education, awareness, and community involvement; recognizing the compassion and dedication of the individuals involved in this effort ; and noting the challenges of the victims/survivors of sexual assault and their families and friends as they struggle to cope with the reality of sexual violence.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria , do hereby recognize April 2024 as:

“NATIONAL SEXUAL ASSAULT AWARENESS MONTH”

in the City of Santa Maria and encourage all residents and businesses to participate in a month full of recognition and activities promoted by the North County Rape Crisis and Child Protection Center to increase awareness of sexual assault and to create solutions in an effort to eliminate sexual violence from this City.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 2nd day of April 2024.

_____________________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Proclamation – “National Child Abuse Awareness Month” – April 2024

Present a Proclamatio n recognizing the month of April 2024, as “National Child Abuse Awareness Month” in the City of Santa Maria.

BACKGROUND:

Child abuse and neglect are a community condition and problem . Finding solutions depends on involvement among people in the community. North County Rape Crisis and Child Protection Center and its partners have been committed to educating the community on child abuse and neglect and are sponsoring several events throughout the month to heighten public awareness of abuse in the Northern County of Santa Barba ra.

These events will provide information and materials that support families to prevent child maltreatment and celebrate people who work with and support children and families.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, child abuse and neglect are a community condition and problem and finding solutions depends on involvement among people in the community; and

WHEREAS, Child Welfare Services had 2,748 referrals for possible abuse in the Santa Maria Valley in 2022/2023; and

WHEREAS, the effects of child abuse and neglect are felt by communities and need to be addressed by the entire community; and

WHEREAS, North County Rape Crisis and Child Protectio n Cen ter and its partners ha ve been committed to educating th e community on child abuse and neglect and are sp onsoring several events throughout the month to heig hten public awareness of abuse in the Northern County of Santa Barbara. These events will pro vide information and materials that support families to prevent child maltreatment and celebrate people who work with and support children and families; and

WHEREAS, effective child abuse prevention programs succeed because of partnerships created among s ocial service agencies, schools’ youth organizations, religious organizations, civic organizations, law enforcement agencies, the business community, and residents; and

WHEREAS, all residents should become more aware of the importance of prevention in the community and become involved in supporting parents to raise their childre n in a safe , nurturing environment.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria , do hereby recognize April 2024 as:

“NATIONAL CHILD ABUSE AWARENESS MONTH”

in the City of Santa Maria , and call upon all residents, community agencies, religious organizations, businesses, and medical facilities to increase their participation in the effort to prevent child abuse.

IN WITNESS WHEREOF, I have hereunt o s et my hand and h ave caused the Seal of the City of Santa Maria to be affixed hereto this 2nd day of April 2024.

________________________________________
Alice M. Patino, Mayor

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

March 19, 2024, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto

Staff Present: Interim City Manager Alex Posada, Interim Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Interim Chief Human Resources Officer Dawn Jackson, Chief Information Officer Jeffrey Marecic, Interim Director of Recreation and Parks Angela Oslund, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Principal Planner Frank Albro, Planning Division Manager Dana Eady, Assistant City Clerk Alexandra Valadez, Deputy City Clerk Ashley Arciniega

_____________________________________________________________________

1. REMOTE PARTICIPATION UNDER ASSEMBLY BILL NO. 2449
Moved by: Mayor Patino
Seconded by: Councilmember Aguilera-Hernandez
The City Council approved a request from Councilmember Cordero to participate in the meeting remotely via "emergency circumstances" due to a physical or family medical emergency that prevents him from attending in-person under Assembly Bill No. 2449.

For (3): Mayor Patino, Councilmember Aguilera-Hernandez, and Councilmember Soto Abstain (1): Councilmember Cordero
Absent (1): Councilmember Escobedo
Motion carried by a recorded vote (3 to 0)

CLOSED SESSION

2. CALL TO ORDER
Mayor Patino called the meeting to order at 4:30 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, Carlos Escobedo, Gloria Soto, and Mayor Alice Patino
Councilmember Escobedo arrived at 4:34 p.m.

STAFF MEMBERS PRESENT:

Interim City Manager Posada, City Attorney Watson, and Assistant City Clerk Valadez (for roll call only).

3. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. Speaking from the public were Jeremy Mace, Leo Decasaus, and Matt Chircop.

2 4. RECESS-CLOSED SESSION

4.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

4.b Public Employee Recruitment - City Manager, Pursuant to California Government Code §54956.8

4.c Conference with Legal Counsel, Pursuant to California Government Code §54956.9(d)(2) Mayor Patino recessed to a Closed Session at 4:41 p.m.

5. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

6. INVOCATION
Interim Assistant City Manager Wu gave the Invocation.

7. PLEDGE OF ALLEGIANCE
Councilmember Escobedo led the Pledge of Allegiance.

8. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:54 p.m.

9. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that instructions were provided to the City's Labor Negotiator for item

4.a. For items 4.b and 4.c, information was provided to the City Council.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Gary Hall and Ernest Armenta.

11. CONSENT CALENDAR
Consent Calendar Items 11.a.1 throu gh 11.g.1 (except 11.b.2) were approved as presented, including the adoption of Resolution Nos. 2024-33, 2024-34, and 2024-35. The recorded vote appears with each item below.

Staff requested to pull item 11.b.2
Mayor Patino commented on item 11.g.1, stati ng this project has been in the planning stage for years and the funds are made up of grants and other entities. Mayor Patino invited public comment on this item. Speaking from the public was Ernest Armenta.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Soto
Adopt the Consent Calendar as submitted.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

11.a CITY ATTORNEY'S OFFICE

11.a.1 Adoption of a Resolution approving an Agreement for Professional Services with Langan CA, Inc.

Action: Adopted as Resolution No. 2024-33.

Adopted a Resolution approving an Agreement between the City of Santa Maria, County of Santa Barbara, Santa Maria Public Airport District, and Langan CA, Inc. for Langan CA, Inc., to provide services to respond to Cleanup and Abatement Order No. R3 -2023-0070 as directed by the Regional Water Quality Control Board.

Motion carried unanimously

3 11.b CITY MANAGER/CITY CLERK DEPARTMENT

11.b.1 Ordinances and Resolutions
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicat es otherwise.

Motion carried unanimously

11.b.2 Adoption of a Resolution approving the Wage and Benefit Package for the Non-Represented Management and Confidential Employees, Public Safety Managers; and Adoption of a Resolution Approving the CalPERS Comprehensive Schematic Pay Schedule Item 11.b.2 was pulled for a future date and not voted upon.

1. Adopt a Resolution authorizing and approving the wage and benefits package for the Non - Represented Management and Confidential Employees; and

2. Adopt a Resolut ion authorizing and approving the wage and benefits package for the Public Safety Managers; and
Motion carried unanimously

3. Adopt a Resolution approving the Comprehensive Schematic Pay Schedule for all full -time and part-time employees in accordance with CalPERS guidelines.

Motion carried unanimously

11.b.3 Approval of Minutes
Approved the Minutes of the regular City Council meeting of March 5, 2024.

Motion carried unanimously

11.c COMMUNITY DEVELOPMENT DEPARTMENT

11.c.1 Second Reading and Adoption of Ordinance No. 2024-02 Amending the Official Zoning Map for the Holiday Inn Express
Action: Adopted as Ordinance No. 2024-02.

Conducted the second reading and adopted Ordinance No. 2024 -02 amending the Official Zoning Map for 2.13 acres located at the 2000 block of Roemer Court from PD/CM (Planned Development / Commercial Manufacturing) to PD/C -2 (Planned Development / General Commercial) zoning district.

Motion carried unanimously

11.c.2 2023 General Plan Annual Report
Directed the City Clerk's Office to file the 2023 General Plan Annual Report with the California Governor’s Office of Planning and Research and the State Housing and Community Development Department.

Motion carried unanimously

11.d FINANCE DEPARTMENT

11.d.1 Payment of Warrants
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

4 Motion carried unanimously

11.d.2 Payment of Payroll
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried unanimously

11.e FIRE DEPARTMENT

11.e.1 Receive and File the 2023 Fire Department Facilities Report

Motion carried unanimously

11.f PUBLIC WORKS DEPARTMENT

11.f.1 Adoption of a Resolution Awarding a Professional Services Agreement for Pedestrian and Bicycle Safety Services
Action: Adopted as Resolution No. 2024-34.

Adopted a Resolution awarding a Professional Services Agreement in the amount of $151,000 for Bicycle and Pedestrian Safety Services to MOVE Santa Barbara County.

Motion carried unanimously

11.g RECREATION AND PARKS DEPARTMENT

11.g.1 Adoption of a Resolution Approving a Purchase and Sales Agreement for Real Property intended for the Santa Maria Sports Park
Action: Adopted as Resolution No. 2024-35.

Adopted a Resolution approving the purchase and sale agreement for Lot 6 of Tract 6022, APN 117-240-055.

Motion carried unanimously

12. PUBLIC HEARING

12.a Measure A Five-Year Local Program of Projects for Fiscal Year 2024/2025 Through 2028/2029 Director of Public Works Brett Fulgoni presented the staff report and presentation.

Mayor Patino opened the public hearing at 6:14 p.m. Speaking from the public was Ernest Armenta.

Mayor Patino closed the public hearing at 6:15 p.m.

Action: Adopted as Resolution No. 2024-36.

Moved by: Councilmember Soto
Seconded by: Councilmember Escobedo
Adopted a Resolution approving the Measure A Five -Year Local Program of Projects for fiscal years 2024/2025 through 2028/2029; and certifying that the City of Santa Maria will provide sufficient funding in the 2024/2025 budget to meet the Measure A Maintenance of Effort requirement.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

5 12.b Zoning Text Amendments for Time Extensions and Permit Revocations, Title 12 of the City of Santa Maria Municipal Code
Planning Division Manager Dana Eady presented the staff report.

Mayor Patino opened the public hearing at 6:23 p.m. Speaking from the public was Ernest Armenta.

Mayor Patino closed the public hearing at 6:24 p.m.

Action: Introduced as Ordinance 2024-03.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Introduce an Ordinance for the first reading and continue to a f uture meeting for the second reading and adoption, amendments to Chapter 12 -35, Article 5, Section 12 -35.501, “Reconsideration of Discretionary Permits,” and addition of a new Section 12 -35.504, “Permit Revocation,” to Title 12 – Zoning of the City of Santa Maria Municipal Code.

For (3): Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Soto Noes (2): Mayor Patino, and Councilmember Escobedo
Motion carried by a recorded vote (3 to 2)

12.c Zoning Text Amendments for Accessory Dwelling Units, Title 12 of the City of Santa Maria Municipal Code
Planning Division Manager Dana Eady presented the staff report.

Mayor Patino opened the public hearing at 6:43 p.m. Speaking from the public was Ernest Armenta.

Mayor Patino closed the public hearing at 6:44 p.m.

Action: Introduced as Ordinance No. 2024-04.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Introduced an Ordinance for the first reading and continued to a future meeting for the second reading and adoption, amendments to Chapter 12 -56, Accessory Dwelling Units of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

For (4): Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Noes (1): Mayor Patino
Motion carried by a recorded vote (4 to 1)

13. REGULAR BUSINESS

13.a Adoption of a Resolution Approving the Proposed Fiscal Year 2024-2026 Citywide Priorities Workshop and Minutes
Action: Adopted as Resolution No. 2024-37.

Moved by: Councilmember Soto
Seconded by: Councilmember Escobedo
Adopted a Resolution confirming City Council priorities for Fiscal Years 2024 -2026 and approving Minutes from the February 19, 2024, Goal-Setting Workshop.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

6 13.b Adoption of Resolutions to Approve Seven Positions, Personnel and Operational Changes Following the staff report by Interim City Manager Alex Posada, Interim Chief Human Resources Officer Dawn Jackson, and Interim Director of Finance Xenia Bradford, the City Council continued item 13.b until after item 13.c.

Mayor Patino invited public comment. Speaking from the public was Matt Chircop.

Moved by: Councilmember Soto
Seconded by: Councilmember Escobedo
The City Council moved item 13.c to be considered during the budget process.

For (4): Mayor Patino, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto Noes (1): Councilmember Aguilera-Hernandez
Motion carried by a recorded vote (4 to 1)

13.c Enterprise Resource Planning System Project Implementation Interim Director of Finance Xenia Bradford gave the staff report and presentation.

Mayor Patino invited public comment. Speaking from the public was Matt Chircop.

Action: Adopted as Resolution No. 2024-38.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving the Master Services Agreement with Cognizant Worldwide Limited - Cognizant Technology Solutions U.S. Corporation for implementation of the Enterprise Resource Planning System; and
For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

Action: Adopted as Resolution No. 2024-39.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

2. Adopted a Resolution approving the Master Subscription Agreement with SpryPoint Services, Inc.; and
For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

Action: Adopted as Resolution No. 2024-40.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

3. Adopted a Resolution approving the Master Services Agreement with Can/Am Technologies, Inc.; and
For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

Action: Adopted as Resolution No. 2024-41.

7 Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

4. Adopted a Resolution to ratify the Master Subscription Agreement with Workday signed by Interim City Manager Alex Posada on January 30, 2024; and
For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

Action: Adopted as Resolution No. 2024-42
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

5. Adopt a Resolution approving a budget amendment in the amount of $3,481,081 and establishing 10 Full-Time Equivalent positions for a limited two-year term for the project implementation.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

14. REPORT BY INTERIM CITY MANAGER
Interim City Manager Posada reported that the next City Council Meeting would be April 2nd. Items on the agenda would include a Closed Session on Labor and City Manager Recruitment, 2024 Transportation Maintenance Agreement with CalTrans, and Leisure Needs Assessment. On April 16, items on the agenda would include Businesses of the Quarter, National Day of Prayer Proclamation, a report on Boards and Committees, and an Urban Forest Management Plan.

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he had no reportable items.

Councilmember Escobedo reported that he attended the Hope Village Ribbon Cutting.

Councilmember Aguilera-Hernandez reported that she threw out the first pitch at South Side Little League Opening Ceremonies.

Councilmember Soto reported that she had no reportable items.

Mayor Patino reported that she attended a meeting with Peter Kellogg, LAFCO meeting, Fighting Back Santa Maria Valley Board Meeting, Liveable California Teleconference, and Hope Village Ribbon Cutting.

16. ADJOURNMENT
Councilmember Cordero added that he would like the meeting adjourned in memory of former Santa Maria Police Lieutenant Frank Salazar who served 31 years in the Detective Bureau. There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:50 p.m.

_________________________
Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

8 FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Chief Human Resources Officer Dawn Jackson

SUBJECT: Adoption of a Resolution approving the Wage and Benefit Package for the Non -Represented Management and Confidential Employees, Public Safety Managers; and Adoption of a Resolution Approving the CalPERS Comprehensive Schematic Pay Schedule

Description:

The City Council will consider adopting a Resolution approving and authorizing the wage and benefits package for the Non -Represented Management and Confidential Employees and Public Safety Managers, and consider adopting a Resolution approving the Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines.

RECOMMENDATION:

1. Adopt a Resolution authorizing and approving the wage and benefits package for the Non-Represented Management and Confidential Employees;

2. Adopt a Resolution authorizing and approving the wage and benefits package for the Public Safety Managers; and

3. Adopt a Resolution approving the Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines.

BACKGROUND:

City staff met with the Non -Represented Management and Confidential (NMAC) Employee group on February 13, 2024, and is bringing forward a wage and benefit package for the City Council’s consideration that is consistent with the City Council's parameters. City staff also discussed updates to the successor Resolution with the Public Safety Managers (PSM) on February 20, 2024, and is bringing forward a wage and benefit package for the City Council’s consideration that is consistent with the City Council's parameters.

DISCUSSION:

A recommendation to adopt a Resolution authorizing and approving the wage and benefits package for Non-Represented Management and Confidential Employees . After concluding negotiations with Service Employees International Union Local 6 20 (SEIU), the Human Resources Division had an informal discussion with the NMAC Employees 2 regarding updates to the SEIU agreement. NMAC agreements historically align with those of SEIU . The attached Resolution calls for a two -year term with a five percen t increase in year one, and a five percent increase in year two for a total ten percent base salary increase for all members over two years ; an increase to health insurance; and other minimal changes including clean-up language changes.

A recommendation to adopt a Resolution authorizing and approving the wage and benefits package for Public Safety Managers ( PSM). After concluding negotiations with SEIU, the Human Resources Division had an informal discussion with the Public Safety Managers. The attached Resolution calls for a two-year term with a total ten percent base salary increase for all members; an increase to health insurance; and other minimal changes including clean-up language changes.

A Schedule for the City of Santa Maria is created and presented in accordance with CalPERS regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees ’ Retirement Law (PERL) Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule includes pay rate information for all full -time and part -time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single -pay schedule as per CalPERS’ requirements.

CalPERS requires whenever there are changes to one or more pay rates, whether through the meet-and-confer process, employment contracts, new classifications, reclassifications, etc., the City is required to update the Schedule and present it to the City Council for review and approval. Any updates will include an effective date and date of any revisions and are to be retained by the City and available for public inspection for not less than five years. The Schedule (Attachment A) incorporates these changes and previously authorized positions. Upon adoption of the Resolution by the City Council, the Schedule will be posted on the City of Santa Maria’s website.

Alternative(s)
A decision by the City Council not to authorize and approve the NMAC and PSM Resolutions will result in a continuation of discussions. In addition, the decision by the City Council not to authorize and approve the Schedule would result in being out of compliance with CalPERS.

Fiscal Considerations
The attached Resolutions and wage and benefits package call for a net increase to total compensation of approximately $2,012,600 over two years for NMAC members and $560,000 for PSM members.

Impact to the Community
Overall, City services will continue to be provided by City employees with no decrease in the level of service to the public. Instead, it is expected that there will be a positive impact and increase to current service levels to the public achieved by attraction and retention 3 of talent management; increased employee job satisfaction; and increased performance to serve the community. The requested schedule change will enhance service to the community and maintain compliance with CalPERS.

ATTACHMENTS
A. – FT_PT_LS_ Salary Schematic

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/19/2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 322 ACCOUNT CLERK - SCALE HOUSE g 1,792.84 1,882.48 1,976.60 2,075.43 2,179.20 324 ACCOUNT CLERK I g 1,749.07 1,836.52 1,928.35 2,024.77 2,126.01 323 ACCOUNT CLERK II g 1,934.36 2,031.08 2,132.63 2,239.26 2,351.22 370 ACCOUNTING TECHNICIAN I g 2,124.16 2,230.37 2,341.89 2,458.98 2,581.93 371 ACCOUNTING TECHNICIAN II g 2,342.40 2,459.52 2,582.50 2,711.63 2,847.21 374 ACCOUNTING TECHNICIAN III g 2,459.51 2,582.49 2,711.61 2,847.19 2,989.55 367 ADMINISTRATIVE ASSISTANT g 2,331.53 2,448.11 2,570.52 2,699.05 2,834.00 436 ADMINISTRATIVE LEADER m 3,458.64 3,614.28 3,776.92 3,946.88 4,124.49 4,310.09 4,504.04 4,706.72 447 ARFF SPECIALIST I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 448 ARFF SPECIALIST II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 176 ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
146 ASSISTANT CITY MANAGER (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
203 ASSISTANT PLANNER g 2,386.39 2,505.71 2,631.00 2,762.55 2,900.68 008 ASSISTANT TO THE CITY MANAGER m 4,472.45 4,696.07 4,930.87 5,177.41 5,436.28 204 ASSOCIATE PLANNER g 3,010.89 3,161.43 3,319.50 3,485.48 3,659.75 176 ASST DIR OF RECREATION & PARKS (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
388 AUTOMOTIVE SERVICE WRITER g 2,533.34 2,660.01 2,793.01 2,932.66 3,079.29 140 BUILDING DIVISION MANAGER m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 217 BUILDING INSPECTOR I g 2,517.25 2,643.11 2,775.27 2,914.03 3,059.73 220 BUILDING INSPECTOR II g 2,775.92 2,914.72 3,060.46 3,213.48 3,374.15 347 BUILDING PERMIT TECHNICIAN I g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 348 BUILDING PERMIT TECHNICIAN II g 2,386.65 2,505.98 2,631.28 2,762.84 2,900.98 438 BUSINESS LEADER m 4,918.53 5,139.86 5,371.16 5,612.86 5,865.44 6,129.38 6,405.21 6,693.44 173/174/
175/181 BUSINESS PROGRAM LEADER (Broadband) m 3,458.64 - - - 6,295.25 164 BUSINESS SYSTEMS ANALYST m 3,843.08 4,035.23 4,236.99 4,448.84 4,671.28 230 CAD TECHNICIAN g 2,643.52 2,775.70 2,914.49 3,060.21 3,213.22 264 CHIEF BUILDING INSPECTOR g 3,059.46 3,212.43 3,373.05 3,541.70 3,718.79 130 CHIEF DEPUTY CITY CLERK m 4,330.10 4,546.61 4,773.94 5,012.64 5,263.27 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
146 CHIEF INFORMATION OFFICER (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
150 C HIEF OF POLICE (Corp Leader Broadband - Safety) psmp 8,319.23 - - - 12,478.85 226 CHIEF PUBLIC WORKS INSPECTOR g 2,680.06 2,814.06 2,954.76 3,102.50 3,257.63 146 CITY ATTORNEY (Corp Leader Broadband - Non
Safety) m 7,864.91 - - - 12,004.34
179 CITY MANAGER (Broadband) m 9,766.02 - - - 13,906.52 166 CODE ENFORCEMENT OFFICER I g 2,327.73 2,444.12 2,566.33 2,694.65 2,829.38 167 CODE ENFORCEMENT OFFICER II g 2,541.92 2,669.02 2,802.47 2,942.59 3,089.72 165 CODE ENFORCEMENT SUPERVISOR g 3,059.60 3,212.58 3,373.21 3,541.87 3,718.96 168 CODE ENFORCEMENT TECHNICIAN g 1,872.00 1,965.60 2,063.88 2,167.07 2,275.42 211 COMMUNITY PROGRAMS MANAGER m 4,179.80 4,388.79 4,608.23 4,838.64 5,080.57 340 CONFIDENTIAL OFFICE CLERK I m 1,573.80 1,652.49 1,735.11 1,821.87 1,912.96 341 CONFIDENTIAL OFFICE CLERK II m 1,738.87 1,825.81 1,917.10 2,012.96 2,113.61 311 CONFIDENTIAL SECRETARY m 2,174.87 2,283.61 2,397.79 2,517.68 2,643.56 343 CONFIDENTIAL TECHNICIAN I m 2,174.87 2,283.61 2,397.79 2,517.68 2,643.56 344 CONFIDENTIAL TECHNICIAN II m 2,397.79 2,517.68 2,643.56 2,775.74 2,914.53 346 CONFIDENTIAL TECHNICIAN III m 2,775.75 2,914.54 3,060.27 3,213.28 3,373.94 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY
(Broadband) m 7,864.91 - - - 12,004.34
150 CORPORATE/EXECUTIVE LEADER - SAFETY
(Broadband) psm 8,319.23 - - - 12,478.85
265 CREW LEADER/MAINTENACE SPECIALIST g 2,280.46 2,394.48 2,514.20 2,639.91 2,771.91 298 CRIME ANALYST g 2,729.57 2,866.05 3,009.35 3,159.82 3,317.81 421 CRIME LAB AND EVIDENCE SUPV pn 4,157.81 4,365.70 4,583.99 4,813.19 5,053.85 417 CRIMINALISTICS TECHNICIAN I pn 2,594.47 2,724.19 2,860.40 3,003.42 3,153.59 418 CRIMINALISTICS TECHNICIAN II pn 3,363.72 3,531.91 3,708.51 3,893.94 4,088.64 331 CUSTOMER SERVICE CLERK g 1,506.06 1,581.36 1,660.43 1,743.45 1,830.62 389 CUSTOMER SERVICE TECHNICIAN g 2,193.40 2,303.07 2,418.22 2,539.13 2,666.09 439 DEPUTY BUILDING OFFICIAL m 3,894.39 4,089.11 4,293.57 4,508.25 4,733.66 373 DEPUTY CITY CLERK m 2,408.16 2,528.57 2,655.00 2,787.75 2,927.14 009 DEPUTY CITY MANAGER m 5,951.96 6,249.56 6,562.04 6,890.14 7,234.65 176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
Bi-Weekly Rates
03/19/2024

ATTACHMENT A
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/19/2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
178 DEPUTY FIRE CHIEF (Org Leader Broadband-
Safety) psmf 6,447.41 - - - 10,607.03
424 DIGITAL FORENSICS EXAMINER pn 3,628.46 3,809.88 4,000.37 4,200.39 4,410.41 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
146 DIR OF PUBLIC WORKS (Corp Leader Broadband -
Non Safety) m 7,864.91 - - - 12,004.34
146 DIR OF RECREATION & PARKS (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
146 DIRECTOR OF FINANCE (Corp Leader Broadband -
Non Safety) m 7,864.91 - - - 12,004.34
146 DIRECTOR OF UTILITIES (Corp Leader Broadband -
Non Safety) m 7,864.91 - - - 12,004.34
319 DISPATCHER I pn 2,528.10 2,654.51 2,787.24 2,926.60 3,072.93 320 DISPATCHER II pn 2,932.60 3,079.23 3,233.19 3,394.85 3,564.59 302 ENGINEER I g 3,060.17 3,213.18 3,373.84 3,542.53 3,719.66 303 ENGINEER II g 3,373.86 3,542.55 3,719.68 3,905.66 4,100.94 317 ENGINEER III g 3,719.70 3,905.69 4,100.97 4,306.02 4,521.32 231 ENGINEERING TECH II g 2,382.31 2,501.43 2,626.50 2,757.83 2,895.72 232 ENGINEERING TECH III g 2,643.52 2,775.70 2,914.49 3,060.21 3,213.22 228 EQUIPMENT MECHANIC I g 2,200.20 2,310.21 2,425.72 2,547.01 2,674.36 225 EQUIPMENT MECHANIC II g 2,371.09 2,489.64 2,614.12 2,744.83 2,882.07 190 EXECUTIVE ASSISTANT m 2,954.65 3,102.38 3,257.50 3,420.38 3,591.40 253 FACILITIES SUPERVISOR g 3,208.25 3,368.66 3,537.09 3,713.94 3,899.64 281 FIELD MECHANIC g 2,492.31 2,616.93 2,747.78 2,885.17 3,029.43 332 FINANCE CLERK I g 1,792.86 1,882.50 1,976.63 2,075.46 2,179.23 333 FINANCE CLERK II g 1,977.00 2,075.85 2,179.64 2,288.62 2,403.05 329 FINANCE LEAD CLERK g 2,174.74 2,283.48 2,397.65 2,517.53 2,643.41 449 FIRE BATTALION CHIEF psmf 6,000.81 6,300.85 6,615.89 6,946.68 7,294.01 450 FIRE CAPTAIN f 3,681.37 3,865.44 4,058.71 4,261.65 4,474.73 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 8,319.23 - - - 12,478.85 451 FIRE ENGINEER f 3,233.58 3,395.26 3,565.02 3,743.27 3,930.43 452 FIRE FIGHTER f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 453 FIRE FIGHTER IN TRAINING f 2,191.45 2,301.02 2,416.07 2,536.87 2,663.71 443 FIRE INSPECTOR I f 2,553.12 2,680.78 2,814.82 2,955.56 3,103.34 444 FIRE INSPECTOR II f 2,814.83 2,955.57 3,103.35 3,258.52 3,421.45 446 FIRE MARSHAL m 5,861.06 6,154.11 6,461.82 6,784.91 7,124.16 295 FIRE PREVENTION OFFICER I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 296 FIRE PREVENTION OFFICER II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 254 FLEET SERVICES SUPERVISOR g 3,368.69 3,537.12 3,713.98 3,899.68 4,094.66 182 GIS ANALYST g 3,608.37 3,788.79 3,978.23 4,177.14 4,386.00 299 GIS MANAGER m 3,730.32 3,916.84 4,112.68 4,318.31 4,534.23 192 GIS TECHNICIAN I g 2,811.50 2,952.08 3,099.68 3,254.66 3,417.39 193 GIS TECHNICIAN II g 3,099.67 3,254.65 3,417.38 3,588.25 3,767.66 372 GRANTS SPECIALIST I g 2,454.82 2,577.56 2,706.44 2,841.76 2,983.85 378 GRANTS SPECIALIST II g 2,706.46 2,841.78 2,983.87 3,133.06 3,289.71 209 GROUNDSKEEPER g 1,663.99 1,747.19 1,834.55 1,926.28 2,022.59 400 HEAVY EQUIPMENT MECHANIC g 2,692.55 2,827.18 2,968.54 3,116.97 3,272.82 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,386.65 2,505.98 2,631.28 2,762.84 2,900.98 423 INVESTIGATIVE SPECIALIST pn 2,515.88 2,641.67 2,773.75 2,912.44 3,058.06 426 INVESTIGATIVE SPECIALIST I (Flex) pn 2,515.88 2,641.67 2,773.75 2,912.44 3,058.06 427 INVESTIGATIVE SPECIALIST II (Flex) pn 2,773.76 2,912.45 3,058.07 3,210.97 3,371.52 286 LABORATORY COORDINATOR g 2,962.75 3,110.89 3,266.43 3,429.75 3,601.24 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,590.59 2,720.12 2,856.13 2,998.94 3,148.89 274 LANDFILL HEAVY EQUIP OPR g 2,349.69 2,467.17 2,590.53 2,720.06 2,856.06 276 LANDFILL HEAVY EQUIP OPR II g 2,467.17 2,590.53 2,720.06 2,856.06 2,998.86 432 LEAD CUSTOMER SERVICE TECHNICIAN g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 282 LEAD MECHANIC g 2,747.81 2,885.20 3,029.46 3,180.93 3,339.98 425 LEAD POLICE SERVICE TECHNICIAN pn 2,629.14 2,760.60 2,898.63 3,043.56 3,195.74 307 LEAD WASTEWATER OPERATOR g 3,090.40 3,244.92 3,407.17 3,577.53 3,756.41 308 LEAD WATER OPERATOR g 3,090.40 3,244.92 3,407.17 3,577.53 3,756.41 428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL m 2,775.75 2,914.54 3,060.27 3,213.28 3,373.94 350 LIBRARIAN I g 2,289.79 2,404.28 2,524.49 2,650.71 2,783.25 248 LIBRARIAN II g 2,529.93 2,656.43 2,789.25 2,928.71 3,075.15 147 LIBRARIAN III m 4,266.77 4,480.11 4,704.12 4,939.33 5,186.30 352 LIBRARY ASSISTANT I g 1,932.62 2,029.25 2,130.71 2,237.25 2,349.11 354 LIBRARY ASSISTANT II g 2,130.99 2,237.54 2,349.42 2,466.89 2,590.23 351 LIBRARY CLERK g 1,506.06 1,581.36 1,660.43 1,743.45 1,830.62 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non
Safety) m 7,864.91 - - - 12,004.34
03/19/2024

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/19/2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
353 LIBRARY TECHNICIAN g 2,125.23 2,231.49 2,343.06 2,460.21 2,583.22 244 MAINTENANCE WORKER I g 1,794.91 1,884.66 1,978.89 2,077.83 2,181.72 240 MAINTENANCE WORKER II g 1,934.36 2,031.08 2,132.63 2,239.26 2,351.22 330 OFFICE ASSISTANT I g 1,506.06 1,581.36 1,660.43 1,743.45 1,830.62 328 OFFICE ASSISTANT II g 1,663.99 1,747.19 1,834.55 1,926.28 2,022.59 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON
SAFETY (Broadband) m 6,209.15 - - - 10,348.58
177 ORGANIZATIONAL / ENTERPRISE LEADER -
SAFETY (Broadband) psm 6,447.41 - - - 10,607.03
382 OUTREACH COORDINATOR g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 183 PARK SERVICE OFFICER g 1,841.76 1,933.85 2,030.54 2,132.07 2,238.67 238 PARK SERVICES OFFICER II g 2,234.79 2,346.53 2,463.86 2,587.05 2,716.40 283 PARK SERVICES OFFICER III g 2,726.43 2,862.75 3,005.89 3,156.18 3,313.99 268 PARKS & FOREST SUPERVISOR g 3,181.43 3,340.50 3,507.53 3,682.91 3,867.06 430 PEG PRODUCTION MANAGER m 2,979.48 3,128.45 3,284.87 3,449.11 3,621.57 278 PLAN CHECK ENGINEER m 4,724.94 4,961.19 5,209.25 5,469.71 5,743.20 124 PLANNING DIVISION MANAGER m 5,988.50 6,287.93 6,602.33 6,932.45 7,279.07 216 PLANNING TECHNICIAN g 2,177.92 2,286.82 2,401.16 2,521.22 2,647.28 297 PLANS EXAMINER g 2,910.57 3,056.10 3,208.91 3,369.36 3,537.83 422 POLICE CORPORAL p 3,650.13 3,832.64 4,024.27 4,225.48 4,436.75 177 POLICE DIVISION COMMANDER (Org Leader
Broadband - Safety) psmp 6,447.41 - - - 10,607.03
416 POLICE LIEUTENANT pmm 5,725.95 6,012.25 6,312.86 6,628.50 6,959.93 413 POLICE OFFICER p 3,386.97 3,556.32 3,734.14 3,920.85 4,116.89 355 POLICE RECORDS SUPERVISOR g 2,685.95 2,820.25 2,961.26 3,109.32 3,264.79 327 POLICE RECORDS TECH-DETECTIVES g 2,205.00 2,315.25 2,431.01 2,552.56 2,680.19 325 POLICE RECORDS TECHNICIAN I g 2,041.79 2,143.88 2,251.07 2,363.62 2,481.80 326 POLICE RECORDS TECHNICIAN II g 2,205.00 2,315.25 2,431.01 2,552.56 2,680.19 410 POLICE SERGEANT pmm 4,622.39 4,853.51 5,096.19 5,351.00 5,618.55 256 POLICE SERVICES TECHNICIAN pn 2,384.71 2,503.95 2,629.15 2,760.61 2,898.64 390 POLICE TRAINEE pn 2,842.06 2,984.16 3,133.37 3,290.04 3,454.54 293 PRINCIPAL CIVIL ENGINEER m 5,270.93 5,534.48 5,811.20 6,101.76 6,406.85 127 PRINCIPAL PLANNER m 4,701.33 4,936.40 5,183.22 5,442.38 5,714.50 437 PROGRAM LEADER m 4,124.48 4,310.08 4,504.04 4,706.72 4,918.52 5,139.85 5,371.15 5,612.86 362 PROPERTY-EVIDENCE CLERK g 2,382.67 2,501.80 2,626.89 2,758.23 2,896.14 241 PUBLIC WORKS INSPECTOR g 2,430.91 2,552.46 2,680.08 2,814.08 2,954.78 135 PUBLIC WORKS OPERATIONS MGR m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 169 PUBLIC WORKS TECHNICIAN I g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 170 PUBLIC WORKS TECHNICIAN II g 2,386.65 2,505.98 2,631.28 2,762.84 2,900.98 257 RECREATION COORDINATOR g 2,291.84 2,406.43 2,526.75 2,653.09 2,785.74 285 RECREATION SUPERVISOR g 2,652.43 2,785.05 2,924.30 3,070.52 3,224.05 259 RECREATION TECHNICIAN g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 316 REGULATORY COMPLIANCE MANAGER m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 252 REGULATORY COMPLIANCE SPECIALIST I g 2,420.65 2,541.68 2,668.76 2,802.20 2,942.31 314 REGULATORY COMPLIANCE SPECIALIST II g 2,668.76 2,802.20 2,942.31 3,089.43 3,243.90 431 REGULATORY COMPLIANCE SUPERVISOR g 3,059.60 3,212.58 3,373.21 3,541.87 3,718.96 312 SECRETARY g 2,050.37 2,152.89 2,260.53 2,373.56 2,492.24 313 SECRETARY TO THE CITY MANAGER m 2,688.74 2,823.18 2,964.34 3,112.56 3,268.19 176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
349 SENIOR BUILDING PERMIT TECH g 2,547.17 2,674.53 2,808.26 2,948.67 3,096.10 292 SENIOR CIVIL ENGINEER g 4,073.98 4,277.68 4,491.56 4,716.14 4,951.95 267 SENIOR CREW LEADER-MAINT SPEC g 2,394.47 2,514.19 2,639.90 2,771.90 2,910.50 321 SENIOR DISPATCHER pn 3,234.64 3,396.37 3,566.19 3,744.50 3,931.73 237 SENIOR PARK SERVICES OFFICER g 3,349.86 3,517.35 3,693.22 3,877.88 4,071.77 205 SENIOR PLANNER g 3,549.61 3,727.09 3,913.44 4,109.11 4,314.57 201 SENIOR PLANS EXAMINER g 3,373.86 3,542.55 3,719.68 3,905.66 4,100.94 337 SENIOR POLICE RECORDS TECH g 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20 163 SENIOR PROJECT MANAGER m 4,472.45 4,696.07 4,930.87 5,177.41 5,436.28 210 SENIOR SYSTEMS ANALYST m 4,812.24 5,052.85 5,305.49 5,570.76 5,849.30 304 SENIOR TRAFFIC SIGNAL TECH g 2,856.01 2,998.81 3,148.75 3,306.19 3,471.50 184 SHAREPOINT DEVELOPER g 3,680.95 3,865.00 4,058.25 4,261.16 4,474.22 195 SOLID WASTE COLLECTIONS SUPV g 3,333.47 3,500.14 3,675.15 3,858.91 4,051.86 196 SOLID WASTE EQUIP CREW LDR g 2,289.03 2,403.48 2,523.65 2,649.83 2,782.32 246 SOLID WASTE EQUIP LEAD OPR g 2,531.50 2,658.08 2,790.98 2,930.53 3,077.06 222 SOLID WASTE EQUIPMENT OPR I g 2,137.26 2,244.12 2,356.33 2,474.15 2,597.86 224 SOLID WASTE EQUIPMENT OPR II g 2,180.00 2,289.00 2,403.45 2,523.62 2,649.80 197 SOLID WASTE LANDFILL SUPV g 3,333.47 3,500.14 3,675.15 3,858.91 4,051.86 154 SOLID WASTE MANAGER m 5,270.93 5,534.48 5,811.20 6,101.76 6,406.85 380 SPECIAL DISTRICTS COORDINATOR g 3,181.43 3,340.50 3,507.53 3,682.91 3,867.06 03/19/2024

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/19/2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
358 SPECIAL DISTRICTS SUPERVISOR g 3,548.99 3,726.44 3,912.76 4,108.40 4,313.82 381 SPECIAL DISTRICTS TECHNICIAN g 2,454.32 2,577.04 2,705.89 2,841.18 2,983.24 271 STREET MAINT SUPERVISOR g 3,208.25 3,368.66 3,537.09 3,713.94 3,899.64 214 SYSTEMS ANALYST I g 3,337.92 3,504.82 3,680.06 3,864.06 4,057.26 215 SYSTEMS ANALYST II g 3,680.95 3,865.00 4,058.25 4,261.16 4,474.22 290 TRAFFIC SIGNAL TECHNICIAN g 2,656.76 2,789.60 2,929.08 3,075.53 3,229.31 202 TRANSIT ASSISTANT g 1,663.99 1,747.19 1,834.55 1,926.28 2,022.59 229 TRANSIT COORDINATOR g 2,339.62 2,456.60 2,579.43 2,708.40 2,843.82 185 TRANSIT PLANNER g 3,024.98 3,176.23 3,335.04 3,501.79 3,676.88 288 TRANSIT SERVICES MANAGER m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 383 UTILITIES ACCOUNTING TECH I g 2,124.16 2,230.37 2,341.89 2,458.98 2,581.93 384 UTILITIES ACCOUNTING TECH II g 2,342.40 2,459.52 2,582.50 2,711.63 2,847.21 385 UTILITIES ACCOUNTING TECH III g 2,459.51 2,582.49 2,711.61 2,847.19 2,989.55 387 UTILITIES OUTREACH SPECIALIST g 1,928.09 2,024.49 2,125.71 2,232.00 2,343.60 207 UTILITIES TECHNOLOGY ANALYST g 3,337.92 3,504.82 3,680.06 3,864.06 4,057.26 334 UTILITY BILLING LEAD CLERK g 2,174.74 2,283.48 2,397.65 2,517.53 2,643.41 223 UTILITY BILLING SUPERVISOR g 2,283.46 2,397.63 2,517.51 2,643.39 2,775.56 306 WASTEWATER OPERATOR g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 405 WASTEWATER OPERATOR I g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 406 WASTEWATER OPERATOR II g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 407 WASTEWATER OPERATOR III g 2,886.41 3,030.73 3,182.27 3,341.38 3,508.45 305 WASTEWATER OPERATOR TRAINEE g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 198 WASTEWATER SUPERVISOR g 3,830.42 4,021.94 4,223.04 4,434.19 4,655.90 247 WATER CONSERVATION SPECIALIST g 1,934.36 2,031.08 2,132.63 2,239.26 2,351.22 309 WATER OPERATOR g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 402 WATER OPERATOR I g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 403 WATER OPERATOR II g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 404 WATER OPERATOR III g 2,886.41 3,030.73 3,182.27 3,341.38 3,508.45 310 WATER OPERATOR TRAINEE g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 258 WATER RESOURCES LEAD OPERATOR g 3,140.26 3,297.27 3,462.13 3,635.24 3,817.00 134 WATER RESOURCES MANAGER m 5,270.93 5,534.48 5,811.20 6,101.76 6,406.85 263 WATER RESOURCES OPERATOR g 2,848.27 2,990.68 3,140.21 3,297.22 3,462.08 199 WATER SUPERVISOR g 3,830.42 4,021.94 4,223.04 4,434.19 4,655.90 243 WATER SYSTEM OPERATOR I g 2,268.43 2,381.85 2,500.94 2,625.99 2,757.29 249 WATER SYSTEM OPERATOR II g 2,554.11 2,681.82 2,815.91 2,956.71 3,104.55 03/19/2024

City of Santa Maria
Schematic Hourly Rates
Effective 03/19/2024
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 19.96 20.96 22.01 23.11 24.27
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47 - -
as ASSISTANT CLERK - OFFICE e 16.00 16.80 17.64 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - bp BUSINESS PROGRAM LEADER I (Broadband) mpt 41.17 - - - 52.98 cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66
zc CLERK II z 17.23 18.09 18.99 19.94 20.94
zx COMMUNITY OUTREACH COORDINATOR z 24.35 25.57 26.85 28.19 29.60 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER* e 16.00 16.80 17.64 - - ya EMERGENCY SERVICES SPECIALIST z 33.41 35.08 36.83 38.67 40.60 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 20.52 21.55 22.63 23.76 24.95 zq FACILITY SPECIALIST III z 22.07 23.17 24.33 25.55 26.83 lo GENERAL LABORER e 16.00 16.80 17.64 - -
zl GRAPHICS TECHNICIAN z 18.96 19.91 20.91 21.96 23.06
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL e 16.00 16.80 17.64 - -
ei INTERN - PROFESSION e 16.00 16.80 17.64 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 18.11 19.02 19.97 20.97 22.02
lp LIBRARY PAGE e 16.00 16.80 17.64 - -
zg LIBRARY TECHNICAL ASSISTANT z 20.49 21.51 22.59 23.72 24.91 lg LIFEGUARD e 16.00 16.80 17.64 - -
mt MAINTENANCE TECHNICIAN e 16.00 16.80 17.64 - -
ma MULTIMEDIA ASSISTANT e 16.00 16.80 17.64 - -
ps PARK SERVICES AIDE e 16.00 16.80 17.64 - -
zy PARK SERVICES COORDINATOR z 42.48 44.60 46.83 49.17 51.63 pc POLICE CADET e 16.75 17.59 18.47 - -
zi POLICE RECORDS CLERK z 18.98 19.93 20.93 21.98 23.08 po PROVISIONAL OFFICER e 39.91 41.91 44.01 46.21 48.52
ra RECREATION ACTIVITY SPECIALIST z 18.30 19.22 20.18 21.19 22.25 re RECREATION LEADER II e 16.00 16.80 17.64 - -
rc REGULATORY COMPLIANCE CLERK e 16.00 16.80 17.64 - -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
ze SECURITY GUARD z 20.81 21.85 22.94 24.09 25.29
zz SENIOR LIFEGUARD z 20.21 21.22 22.28 23.39 24.56
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 16.00 16.80 17.64 - -
zt STAFF ASSISTANT z 17.60 18.48 19.40 20.37 21.39
si SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 16.00 16.80 17.64 - -
t1 TECHNICAL AIDE I e 16.00 16.80 17.64 - -
t2 TECHNICAL AIDE II e 16.00 16.80 17.64 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 20.49 21.51 22.59 23.72 24.91
Part Time Rates
03/19/2024

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AUTHORIZING AND APPROVING A WAGE AND BENEFIT PACKAGE FOR THE

NON-REPRESENTED MANAGEMENT AND CONFIDENTIAL EMPLOYEES

WHEREAS, the City Council is committed to a compensation policy that strengthens the recruitment and retention of well qualified and effective managers and confidential employees; and

WHEREAS, in 2003, the Santa Maria Association of City Management Employees (SMACME) initiated a petition to decertify its bargaining group, a bargaining group comprised of management & confidential employees; and

WHEREAS, SMACME granted its request to decertify enabling their members the ability to represent themselves as a group in informal discussions with the City Manager over wages, hours, and other terms and conditions of employment; and

WHEREAS, in February 2024 , the City Manager entered into discussions with these unrepresented employees and assembled a wage and benefit package incorporated herein, that outlines and delineates the benefit structure for these employees consistent with other employee bargaining groups.

WHEREAS, Resolution Number 2022-64 established broadband classifications of Organizational Leader - Non Safety; Organizational Leader – Safety; Corporate/Executive Leader - Non Safety; and Corporate/Executive Leader – Safety; and

WHEREAS, Resolution Number 2024-22 established and changed the broadband classifications of Business Program Leaders to consist of Business Program Leader classifications which include Business Leader, Program Leader, and Administrative Leader; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, that the following shall replace the wage and benefit package approved for the non-represented management and confidential employees in January 2022:

Broadband Corporate/Executive Leader (Non-Safety) – classifications include City Manager, City Attorney, Assistant City Manager, Department Directors, Chief Human Resources Officer, and Chief Information Officer . Broadband Organizational Enterprise Leader – Assistant City Attorney, and Assistant Directors. Business Program Leader – classifications include Business Leader, Program Leader, and Administrative Leader.

1. SALARY

Effective at the beginning of the pay period following ratification of this Resolution by the City Council, a base salary increase of five percent (5.0%) of the employee’s base salary 2 will be given to all management and confidential employees in the employ of the City . If this agreement is ratified and adopted by the City Council by April 2, 2024, this increase shall be effective the first full pay period containing January 1, 2024.

Effective the first full pay period containing January 1, 2025, a base salary increases of five percent (5%) of the employee’s base salary will be given to all management and confidential employees in the employ of the City.

Accordingly, the aforementioned salary increase shall also be afforded to all Executive Managers on at -will employment contracts (City Manager, City Attorney, Department Directors) in the employ of the City upon adoption of this resolution.

2. SALARY SURVEY PROCEDURES

The salary survey shall include for comparison purposes, the “E” step or fifth step monthly salary. For purposes of preparing a salary survey for wage and benefit consideration, the City will add two-point six percent (2.6%) to the top step salary of the benchmarked management positions (for salary comparison purposes only), in recognition of the City reporting the employer paid members contribution (EPMC) benefit to CalPERS as special compensation. Notwithstanding this provision, said salary survey procedures shall not be interpreted to mandate the setting of salary and/or other forms of compensation at the level indicated in the salary survey.

Originally, the parties agreed to add an additional percentage of 3.97% for salary survey purposes until all surveyed CalPERS agencies have the EPMC benefit, however, due to Public Employee Pension Reform Act (PEPRA) legislation, the parties agree to reduce the percentage commensurately with the percentage of unit members in Tier I (as noted in the preceding paragraph).

3. BILINGUAL PAY (See CAM 93-2)
The City will pay bilingual differential of $55 per month for basic level skills and $100 per month for advanced level skills to eligible employees that are required by their department director to use both English and Spanish in communicating with the general public on a regular basis while performing the duties of his/her position. The City will pay $250 per month to eligible employees who are required by their department director to provide extensive written translations of Spanish to English and English to Spanish on a regular and frequent basis.

4. LONGEVITY PAY
Employees hired before July 1, 2011, and who have continuously been employed by the City will be provided with a six percent (6%) longevity pay.

5. EDUCATIONAL INCENTIVE PAY (See CAM 76-4)
Upon the approval of the City Manager, educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specifications and is work-related. An employee may not receive more than 5% in education 3 incentive pay. The City agrees to provide the following educational incentive pay upon date of hire.

A.A. Degree = 2.5%
B.A. Degree = 5%
M.A. Degree = 5%

6. CONSTRUCTIVE RECEIPT
Employees may receive a cash payment for unused vacation, personal leave and/or compensatory time provided they meet the requirements set forth in the applicable provision of the resolution and abide by the below.

Employees will have the option to declare their intent to cash-out accrued leave under the following conditions in accordance with Internal Revenue Code Section 451:
- Hours cashed-out shall be paid at straight time.
- By December 1 st of each year, employees can declare their intent to cash -out the leave (or a portion of the leave) they earn during the following payroll calendar year.

For example, elections made by December 1, 2024, shall apply to hours accrued in 2025.
- The employee can choose any pay period(s) during the year to receive the elected cash-out and must declare the selected pay period for cash -out at the time of election.
- Once an election is made it cannot be rescinded.
- The employee will be responsible for making sure the required number of hours to be cashed-out are available at the time of each cash -out. If an employee has not met the requirements, the employee will not be eligible for that cash -out during the year.
- Employees will be eligible for partial cash-outs if the full amount of hours elected are not available at the elected time of cash -out. For example, if an employee elects to cash-out 40 vacation hours during the first pay period in November but only 20 hours are available at that time, 20 hours would be cashed-out. - Employees will be required to complete the City’s standardized election form. - Failure to submit an irrevocable election form by December 1st of each year shall be the same as not electing to cash-out leave during the following payroll calendar year. -

7. OVERTIME (See CAM 76-7)
The Confidential Technician I/II, Confidential Office Clerk I/II, and Legal Office Specialist - Confidential shall be designated as non-exempt positions for the purposes of overtime.

These employees will receive hourly time and one-half pay or compensatory time off for each hour paid in excess of the forty (40) hour workweek. The maximum accumulation of compensatory time shall be 120 hours. No other compensation or benefits will be afforded to these employees in consideration for overtime.

8. MANAGEMENT LEAVE
Management leave is designed to recognize and compensate for work in excess of employee’s regularly scheduled workweek by exempt employees. Management leave is 4 not based on overtime hours worked on an hour-for-hour basis.

During the first payroll period of each new payroll calendar year, all eligible exempt employees shall be credited with a designated amount of management leave time (rounded to the nearest half-hour) to be used during that payroll calendar year. No portion of the management leave hours may be accumulated or rolled over from one payroll calendar year to another, and all unused management leave will automatically be erased from the books at the end of the payroll calendar year. For employees separating service or starting during the calendar year, management leave will be pro -rated (to the nearest half-hour) based on the number of full pay periods elapsed or remaining during the payroll year. If an employee, prior to separating service, used more management leave than the pro-rated amount for the payroll year, the excess used management leave will be deducted from vacation leave hours, then if needed, from the employee’s final paycheck without the necessity of the City securing a judgment. Accordingly, management leave is a “use it or lose it” benefit and no unused management leave will be cashed-out.

Broadband Corporate/Executive Leader (Non-Safety) that are on at -will employment contracts will receive eighty (80) hours of management leave.

The following classifications shall be placed in the second tier of the management leave program and receive sixty -four (64) hours of management leave per calendar year:

Broadband Organizational Enterprise Leader , Business Program Leader (Business Leader), Building Divi sion Manager, Chief Deputy City Clerk, Community Programs Manager, Fire Marshal, Organization/Enterprise Leader, Planning Division Manager, Principal Civil Engineer (attending Planning Commission), Senior Systems Analyst, Solid Waste Manager, Transit Services Manager, and Water Resources Manager.

All remaining full-time exempt classifications (including Business Program Leader (Program Leader and Administrative Leader) within the City's management structure shall be placed in the third tier of the program and receive thirty-two (32) hours of management leave per calendar year.

9. HOLIDAYS (See CAM 78-2)
For Full-time Employees: The City will recognize seven (7) (eight hour) holidays as fixed holidays: New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, the day after Thanksgiving Day, and Christmas. Employees will be eligible to receive, on a pro-rated basis, six additional days [forty -eight (48) hours] of floating holiday time on the first pay period in the payroll calendar year to be scheduled off by formal request of each individual employee with the approval of the department director and/or City Manager.

Prior to the second to last ful l pay period in the payroll calendar year , employees are eligible to use and/or cash-out up to forty-eight (48) hours of floating holiday time on one occasion anytime during the (payroll) calendar year.

5 Any floating holiday hours remaining on the books after the second to last full pay period in the payroll calendar year will automatically be cashed -out and included in the last payroll check of the calendar year.

All employees separating service or starting during the calendar year, floating holidays will be pro -rated (rounded to the nearest half -hour) based on the number of full pay periods elapsed or remaining during the payroll year. If an employee, prior to separating service, used more floating holiday time than the pro -rated amount for the payroll year, the excess used floating holiday time will be deducted from vacation leave hours, then if needed, from the employee’s final paycheck without the necessity of the City securing a judgment.

10. MOVE-UP PAY (See CAM 77-3)
Up to a five percent (5%) differential in salary shall be allowed for those personnel who may be required to perform duties above their classification for forty (40) consecutive hours or more. If an employee is functioning in an acting department director capacity for more than the above stated timeframe, the employee may be placed at the appropriate step in the department director range to compensate him/her for the lengthy assignment, commensurate with the assignment as determined by the City Manager or h is/her designee. The employee working in a higher classification shall be compensated back to and including the first day that s/he works in the higher classification.

11. Special Assignment/Project Pay
Where employees, on a temporary basis, are assigned , by their department director, to perform a significant project outside the scope of their position, the City Manager may authorize payment not to exceed fifteen percent (15%) than the employee’s current salary. This shall not be in addition to the standard (5%) move-up pay.

The special assignment and/or project should connect individual achievement to organizational goals , which provides an incentive for their performance. The special assignment and/or project shall not change in any way an employee’s ability to meet the core expectations of his or her job. Unlike standard move -up pay, granting this pay shall be at the sole discretion of the City Manager.

12. TUITION REIMBURSEMENT (See CAM 76-4)
The City will reimburse employees up to $1,000 per calendar year for the cost of tuition and books if a grade of "C" or better is obtained for undergraduate, and "B" or better for post graduate work; or for ( Department Director approved) job-related courses taken on the employee's own time, that result in a course completion certificate issued a recognized training organization.

Receipts must be received by the City for processing within 60 days of course completion.

For those in the position of Senior Systems Analyst (SSA) the City will reimburse employees the fu ll cost of obtaining and maintaining the following certifications: Cisco (CCNA) network associate certificate, Microsoft Certified Systems Engineer (MCSE), and 6 Certified Information Systems Security Professional (CISSP). The SSA may request any further certificates that are directly job-related, current, and necessary; those requests will be reviewed and approved by the Chief Information Officer and the City Manager.

13. VACATIONS
With the exception of executive managers on at-will employment contracts and full-time management and/or confidential employees shall be entitled to take all vacation accrued to him/her after six months of employment.

Vacation accrual for full-time employees shall be as follows:

Years 0-5 6-9 10 11-19 20
Working
Days/Year
10 15

16 20

21 The maximum amount of vacation accumulation at any one time shall be 336 hours for full-time employees, and 416 hours of executive managers on at -will employment contracts. When an employee reaches the maximum allowable vacation credit, no additional vacation credit shall be accrued until the vacation balance is below the maximum.

During the calendar year, full-time employees performing at an acceptable or superior level are eligible to predesignate a cash-out or sell-back up to forty (40) hours of vacation time at straight time on two occasions anytime during the payroll calendar year, so long as they have (after said cash-out) a minimum vacation balance of at least forty (40) hours on the books. This cash -out benefit shall be made in accor dance with Section 7, Constructive Receipt.

The City will reinstate vacation accrual rates for previous years of service for former City employees who have completed 26 pay periods and probationary period (if applicable) after returning to City employment.

14. SICK LEAVE
Sick leave will be granted to employees when they are incapacitated for the performance of duties by sickness, injury, or for medical, dental , or optical examination or treatment, and a new full-time employee shall be eligible to use sick leave for bona fide illness as it is accumulated.

Full-time management and confidential employee s will accumulate 3.69 hours of sick leave per payroll period with no maximum accumulation.

An employee may use up to half of his/her annually accrued sick lea ve for family illness per California Labor Code 233 and 245.5 (4) (c) . Additional sick leave may be used for family illness upon approval through Human Resources.
7 Unused sick leave at time of retirement, for which there is no compensation or remuneration at all to the employee, will be converted to additional service credit at the rate of 0.004 years of service credit for each full day, i.e. , 250 days of sick leave for one additional year of service credit. Sick leave hours will be converted to days in the following manner: the unused hours of sick leave for which there is no compensation or remuneration will be divided by eight (8). Any fraction of a day will not be counted toward service credit. There is no limit on the amount of accumulated sick leav e that can be converted to service credit. PERS rules mandate that this benefit shall apply to members whose effective date of retirement is within four months of separation from employment and who retire after the effective date of this benefit in the ag ency's contract. For the purpose of reporting sick leave hours to PERS under the sick leave credit benefit option, sick leave hours shall be reduced only by the actual hours paid under the sick leave incentive program.

The City’s sick leave incentive pro gram shall compensate employees at the rate of 50 percent for all accrued sick leave beyond 480 hours to a maximum of 1,200 hours when the employee leaves City service upon regular retirement, disability retirement, or death.

The City shall retire an employee prior to the exhaustion of sick leave in conjunction with an industrial or non -industrial injury upon a determination that the employee's condition is permanent and stationary for disability retirement purposes. The employee's unused sick leave shall be compensated pursuant to the terms of the City's sick leave incentive program as described above. These provisions are intended to contravene Government Code Section 21025.2 insofar as it provides that an employee's disability retirement will not commence until all sick leave benefits are exhausted.

The City will reinstate unused sick leave balances for former City employees upon receiving documented proof from the employee as to the amount of sick leave that was unused at the time of separation for said former City employee who has returned to City employment and has completed his/her probationary period.

15. BEREAVEMENT
Up to five days (equating to: up to 40 hours) per incident may be used for family bereavement leave charged to any accrued leave bank. The term "family" in this section shall be defined as anyone per California Labor Code Section 245.5 (4) (c).

The above referenced bereavement leave will also apply to leave for reproductive loss event, defined as a failed adoption, failed surrogacy, miscarriage, stillbirth, or an unsuccessful assisted reproduction. If an employee experiences more than one reproductive loss event within a 12 -month period, the employer is not obligated to gra nt a total amount of reproductive loss leave time in excess of 20 days within a 12 -month period.

8 16. RETIREMENT
Tier I employees:

The City will provide the CalPERS 2.7% @ 55 retirement benefit, based on the single highest year (one-year final compensation) retirement formula for employees hired before July 1, 2011 (Tier I employees) , with the City’s contribution to the employee’s share of retirement being eight percent (8%), and the City reporting to CalPERS the employer paid members contribution (EPMC) benefit as special compensation for retirement purposes.

Tier I Unit Members shall contribute a total of eight percent (8%) towards member contribution cost-sharing of the employer’s mandated CalPERS contribution, which shall be in accordance with Section 414(h)(2) of the Internal Revenue Code whereby the employee contributions shall be tax deferred.

Tier II employees:

For classic employees hired on or after July 1, 2011, (Tier II employees), the City will provide the 2% @ 55 CalPERS retirement benefit, based on the last 36 months of employment (three -year average highest compensation), and the employee shall be required to pay the entire members’ contribution plus two percent (2%) of the employer contribution.

Tier III (PEPRA) employees:

As defined under the Public Employee Pension Reform Act (PEPRA), miscellane ous “non-classic” employees (aka new members, or Tier III) hired after January 1, 2013, shall be covered under the CalPERS 2% @ 62 retirement benefit, based on the last 36 months of employment (three-year average highest compensation), and the employees shall pay fifty percent (50%) of the total “normal” cost of the benefit (as determined by CalPERS annually), through a payroll deduction. Eligibility for other benefits provided to classic employees under this Resolution through CalPERS (as stated above) shall be determined by the provisions of PEPRA for “non -classic employees” aka new members . Tier III employees will also pay two percent (2%) of the employer contribution.

The City will provide employees with the CalPERS Section 21024 Military Service Credit as a public service benefit; the CalPERS credit for unused sick leave benefit (see Section 11); the 1959 CalPERS Survivor Benefit Level 4 benefit; the Pre -Retirement Option 2W Death Benefit, Section 21548; and the Post-Retirement Survivors Allowance benefit.

17. DEFERRED RETIREMENT
For Full-Time Employees: The City will contribute $11.54 per pay period toward a 457 deferred compensation plan except the City Attorney and City Manager.

For the City Attorney and City Manager, the City agrees to provide an IRS approved 401(a) deferred compensation plan and will contribute two percent (2%) of salary per pay period toward the 401(a) plan for these two employees.

9 18. DISABILITY INSURANCE
Employees shall participate in the City's Short/Long-Term Disability (STD/LTD) Program and shall pay the entire premium themselves. STD/LTD benefits are equal to 66 2/3's percent of the first $8,000 of monthly earnings, minus the offset amounts from other benefits and other sources of income as described in the group policy schedule. The maximum monthly benefit will be $6,000 after a 30-day qualifying period.

19. MEDICAL INSURANCE
An employee shall be eligible for medical insurance upon his/her first day of employment.

The effective date of coverage may vary for new employees based upon whether or not the required premium (necessary to pay for the medical insurance) was deducted in the month prior to the benefit commencing.

The City currently provides employee medical insurance through the CalPERS Public Employees’ Medical and Hospital Care Act (PEMHCA). As a condition of participation in the PEMHCA plan, the CalPERS Board determines an annual Minimum Employer Contribution (MEC). The City will contribute the MEC as required by the PEMHCA per month per employee to be used solely toward City-sponsored employee medical benefits.

For 2024, the MEC is $157 per month.

In addition to the above stated contribution, effective the first full payroll period after ratification by the City Council, the City shall provide a pro-rated monthly optional medical insurance contribution regardless of the medical plan chosen, up to the amounts listed below at the times stated:

For Full-Time Employees:

Employee Only $642.44
Employee + one $1,441.88
Family $1,908.24

If this agreement is ratified and adopted by the City Council by April 2, 2024, these rates shall be effective retroactively the pay period in which deductions are made for January 2024

Effective the payroll period in which deductions are made for the January 2025 medical premium rates, the City shall increase its contributions to cover the increase in the cost for CalPERS Gold (all three tier levels) for the 2025 calendar year only.

The City shall provide a pro -rated cash-in-lieu option to those employees hired before February 4, 2017, who do not elect to participate in the PEMHCA medical insurance plan provided they are in compliance with the below evidence of coverage provision. If an employee is in a paid status , is eligible to not participate in the PEMHCA medical insurance plan and elects the pro -rated cash -in-lieu option, full-time employees will receive $518 on a monthly basis while on the City payroll. Employees hired on or after 10 February 4, 2017, will not be eligible for the cash -in-lieu option. Employees hired into a full-time position directly from a part-time capacity (in the employ of the City) and receive cash-in-lieu as a part-time employee will be eligible to receive the aforementioned cash- in-lieu as a full-time employee and vice versa.

To establish eligibility for the cash -in-lieu option, employees who do not elect to use the City-sponsored medical benefits shall provide evidence of major medical insurance coverage and sign a City provided form certifying that they have other continuing major medical insurance coverage in compliance with Federal and State law and regulations .

Once eligibility has been established, to maintain continued eligibility to receive the cash- in-lieu option employees shall provide said documents prior to January 31st on an annual basis, or as requested by the City. The employee must notify the City within 30 days of the loss of other minimum essential coverage. The cash-in-lieu option shall no longer be payable if the employee and family members cease to be enrolled in other minimum essential coverage.

20. LIFE INSURANCE
The City will provide employees with life and accidental death and dismemberment insurance in the amount equal to one time their annual salary, up to a maximum of $150,000, upon his/her first day of employment. The employee will pay $0.53 bi -weekly for the above stated employee-only insurance benefit with the City paying the remainder of the premium.

21. DENTAL AND OPTICAL INSURANCE
Employees shall be eligible for dental and optical insurance upon his/her first day of employment, and the City shall pay the full cost of the monthly premiums for employee and family coverage. The dental benefit amount is $2,000 annually, and the City agree s to add posterior composite restoration to the current plan design.

22. POST EMPLOYMENT HEALTH PLAN
For Full -Time Employees : The City will contribute $ 100 per pay period per full -time employee toward a post-employment health plan.

In March 2024, an election was conducted, and it was concluded that upon ratification of this resolution, the 2024 and 202 5 calendar years , upon (any type of) separation , applicable accruals will be cashed out to the employee.

23. PERFORMANCE REVIEW INCREASES FOR EMPLOYEES WITHIN THE

BROADBAND ORGANIZATIONAL LEADER SALARY CLASSIFICATIONS
Increases for employees within a broadband Organizational Leader salary classification shall be governed by the following. (This section is not applicable to Executive managers [Department Directors] and Council-appointed managers [City Manager and City Attorney]):

I. Salary increases within the broadband range shall not be automatic but shall be granted only upon the affirmative recommendation of the appropriate department 11 director, including written certification that the employee's overall annual performance has been satisfactory or better.

II. Such salary increases shall be effective on the first day of the pay period in which the salary anniversary date occurs.

III. The percentage range of the salary increase shall be determined by the City Manager, in consultation with the Chief Human Resources/Organizational Development Officer, on an annual basis, and shall be communicated to the appropriate department director.

IV. Under exceptional circumstances, where rigid adherence to the percentage range for the salary increase could cause disruption to city operational issues or cause inequity, the City Manager, in consultation with the Chief Human Resources/Organizational Development Officer, could grant a salary increase outside of the percentage range for an eligible employee.

V. For the employee to be eligible for consideration under (IV) they must have an overall annual performance rating of Excellent or Outstanding.

24. PERFORMANCE BASED PAY (PBP) PROGRAM (See PBP Guidelines) Executive managers ( Department Director s) and Council -appointed managers (City Manager and City Attorney) are eligible to participate in the City’s Performance Based Pay Program. Employees in the Council-appointed group may receive a PBP incentive of up to ten percent (10%) of the employees’ annual salary. Employees in the executive group may receive a PBP incentive of up to three percent (3%) of the employee’s annual salary. All PBP incentives will be tied directly to job performance and criteria established by the City Manager’s Office and approved by the City Council.

25. PROBATIONARY PERIOD (See CAM 76-5)
With the exception of employees on an at -will employment contract, all original and promotional appointments shall be tentative and subject to a probationary period of twenty-six (26) pay periods of actual and continuous service.

26. LAYOFF (See CAM 79-2)
The Layoff Procedures for non -represented management and confidential employees shall be consistent with those of SEIU, Local 620.

27. DISASTER PREPAREDNESS TRAINING
When approved by the City Manager, management employees who are part of an established Red Cross Disaster Services Human Resources System will be eligible to receive a City match of paid leave time, up to a maximum of forty (40) working hours, when they use their own paid leave accruals when responding to a disaster outside the tri-county area.

28. SERVICE CLUB PARTICIPATION
City recognizes the desirability of representation in and before local civic organizations that meet in the City of Santa Maria and are a benefit to the community. The City also encourages participation of its executive managers and some designated division managers in said clubs (i.e. , Rotary, Kiwanis, Lions, etc.). In that regard, the City shall pay necessary expenses for dues and meals f or said participation. The City will not 12 reimburse employees for any service club -related fines or event costs (i.e. , ticket purchases, auction items, etc.).

29. ALTERNATIVE WORK SCHEDULE
Effective June 23, 2018, the City agreed to extend the 9/80 alternative workweek to full - time City personnel at the discretion of the Department Director. However, should adequate coverage or staffing become an issue in these above areas, the City retains the right to discontinue the alternative work schedule upon notice to the employees.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held on this 2nd day of April 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_________________________
City Attorney
APPROVED AS TO CONTENT:
_________________________
Interim Department Director
_________________________
Interim City Manager

1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AUTHORIZING AND APPROVING A WAGE AND

BENEFIT PACKAGE FOR THE PUBLIC SAFETY

MANAGERS

WHEREAS, the City Council is committed to a compensation policy that strengthens the recruitment and retention of well-qualified and effective managers; and WHEREAS, in 2003, the Public Safety Managers initiated a petition to no longer be affiliated with any other bargaining group, and to represent themselves in informal discussions with the City Manager over wages, hours, and other terms and conditions of employment; and
WHEREAS, in February 2024, the City Manager entered into discussions with the Public Safety Managers and assembled a wage and benefit package incorporated herein, that outlines and delineates the benefit structure for these employees consistent with other employee bargaining groups; and

WHEREAS, Resolution Number 2022 -64 established broadband classifications of Organizational Leader - Non Safety; Organizational Leader – Safety; Corporate/Executive Leader - Non Safety; and Corporate/Executive Leader – Safety; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, that the attached resolution shall replace the wage and benefit package approved for the Public Safety Managers in January 2022:

Broadband Corporate/Executive Leader (Safety)– classification includes Chief of Police and Fire Chief. Broadband Organizational Enterprise Leader (Safety)– classification includes Police Division Commander and Deputy Fire Chief.

Public Safety Managers include the classification of Fire Battalion Chief.

1. SALARY

Effective the first full pay period following ratification by the City Council, a base salary increase of five percent (5%) of the employee’s base salary will be given to sworn police and fire managers in the employ of the City. If this agreement is ratified and adopted by the City Council by April 2, 2024, this increase shall be effective the first full pay period containing January 1, 2024.

Effective the first full pay period containing January 1, 2025, a base salary increase of five percent (5%) of the employee’s base salary will be given to sworn police and fire managers in the employ of the City.
2 Accordingly, the aforementioned salary increase shall also be afforded to all Executive Managers on at-will employment contracts (Police Chief and Fire Chief) in the employ of the City upon adoption of this resolution.

2. PERFORMANCE REVIEW INCREASES FOR BROADBAND CLASSIFIED

EMPLOYEES WITHIN THE BROADBAND SALARY RANGE

Increases for employees within a broadband salary range shall be governed by the following.

I. Performance management will be in alignment with the allocated budget and City Council’s organizational strategies, objectives and performance outcomes. As such performance goals and measures must relate to the overall City goals and desired outcomes.

II. Broadband classified employees will be appointed at or near the pay minimum pay range. Subsequent compensation increases will be linked to the performance and the degree to which competency mastery is attained.

III. Salary increases within a range shall not b e automatic but shall be granted only upon the affirmative recommendation of the appropriate department director, including written certification that the employee's overall annual performance has been satisfactory or better.

IV. Such salary increases shall be effective on the first day of the pay period in which the salary anniversary date occurs.

V. The percentage range from 0% up to 3% of the salary increase shall be determined by the City Manager, on an annual basis, and shall be communicated to the appropriate department director.

VI. Under exceptional circumstances, where rigid adherence to the percentage range for the salary increase could cause disruption to city operational issues or cause inequity, the City Manager, could grant a salary increase outside of the percentage range for an eligible employee.

VII. For the employee to be eligible for consideration under (VI ) they must have an overall annual performance rating of Excellent or Outstanding with organizational goals and outcomes that are in alignment with the City Council and the respective department.

3. PERFORMANCE BASED PAY (PBP) PROGRAM (See PBP Guidelines) Executive managers (Broadband Corporate Executive Leaders (Safety)/Department Directors) are eligible to participate in the City’s Performance Based Pay Program. Broadband Corporate Executive Leaders 3 (Safety)/Department Directors may receive a PBP incentive of up to three percent (3%) of the employees’ annual salary. All PBP incentives will be tied directly to job performance and criteria established by the City Manager’s Office and approved by the City Council.

4. COMPENSATION CONVERSIONS FOR FIRE SHIFT MANAGERS
Employees appointed to Fire Battalion Chief are designated as shift employees (fifty-six (56) hour workweek). Therefore, assignments to a forty (40) hour workweek are deemed temporary and may be rotational. Except as specifically noted below, all compensation and benefits, including maximum accumulation limits, shall be based on the assignment using the following conversion ratios: the fifty-six (56) hour to forty (40) hour work week ratio .7143 percent; and the forty (40) hour to fifty -six (56) hour work week ratio is 1.4 percent. Conversion assignments shall be effective at the beginning of a two (2)-week pay period.

All other classifications covered by this Resolution are considered to be and compensated at the forty (40) hour workweek rate, including the Fire Battalion Chief assigned as the Training Battalion Chief or Administrative Battalion Chief.

5. CONSTRUCTIVE RECEIPT
Employees may receive a cash payment for unused vacation, personal leave, and/or compensatory time provided they meet the requirements set forth in the applicable provision of the Resolution and abide by the below.

Employees will have the option to declare their intent to cash -out accrued leave under the following conditions in accordance with Internal Revenue Code Section 451:

- Hours cashed-out shall be paid at straight time.

- By December 1 st of each year, employees can declare their intent to cash - out the leave (or a portion of the leave) they earn during the following payroll calendar year. For example, elections made by December 1, 2024, shall apply to hours accrued in 2025.

- The employee can choose any pay period(s) during the year to receive the elected cash-out and must declare the selected pay period for cash-out at the time of election.

- Once an election is made it cannot be rescinded.

- The employee will be responsible for making sure the required number of hours to be cashed-out are available at the time of each cash -out. If an employee has not met the requirements, the employee will not be eligible for that cash- out during the year.

4 - Employees will be eligible for partial cash -outs if the full amount of hours elected are not available at the elected time of cash -out. For example, if an employee elects to cash -out 40 vacation hours during the first pay period in November, but only 20 hours are available at that time, 20 hours would be cashed-out.

- Employees will be required to complete the City’s standardized election form.

- Failure to submit an irrevocable election form by December 1st of each year shall be the same as not electing to cash-out leave during the following payroll calendar year.

6. MANAGEMENT LEAVE
Management leave is designed to recognize and compensate for work in excess of forty (40) hours per week by exempt non-shift employees and fifty-six (56) hours per week for exempt shift employees. While management leave is not based on overtime hours worked on an hour-for-hour basis, it does allow employees to take paid time off in recognition of hours worked in excess of forty (40) hours per work week for non-shift employees or fifty-six (56) hours per week for shift employees.

During the first payroll period of each new payroll calendar year, all eligible exempt employees shall be credited with a designated amount of management leave time (rounded to the nearest half-hour) to be used during that payroll calendar year. No portion of the management leave hours may be accumulated or rolled over from one payroll calendar year to another , and all unused management leave will automatically be erased from the books at the end of the payroll calendar year. For employees separating service or starting durin g the calendar year, management leave will be pro -rated (to the nearest half -hour) based on the number of full pay periods elapsed or remaining during the payroll year. If an employee, prior to separating service, used more management leave than the pro- rated amount for the payroll year, the excess used management leave will be deducted from vacation leave hours, then if needed, from the employee’s final paycheck without the necessity of the City securing a judgment. Accordingly, management leave is a “use it or lose it” benefit and no unused management leave will be cashed-out.

Department Directors/Corporate Leader - Safety broadband classification on at-will employment contracts will receive eighty (80) hours of management leave . With the exception of shift Battalion Chiefs, all remaining exempt broadband classifications in the Public Safety Managers group who are allocated to the Organizational Leader - Safety classification shall be placed in the second tier of the program and receive sixty-four (64) hours of management leave per payroll calendar year. Shift Battalion Chiefs shall be placed at the third tier of the program and receive ninety -six (96) hours of management leave (at the fifty -six (56) hour rate), per payroll calendar year.

5 7. OVERTIME
Battalion Chiefs shall receive time-and-a-half pay (at the fifty-six (56) hour rate) or compensatory time off for each hour worked, in a suppression capacity, in excess of his/her assigned paid shift. Overtime shall be paid when providing mutual aid in which the City is reimbursed, by either federal or state agencies, at the rate of time and one -half at the fifty -six (56) hour work week pay rate. The maximum accumulation of compensatory time shall be one hundred-twenty (120) hours. With the exception of management leave, no other compensation or benefits will be afforded to these employees in consideration for overtime.

8. HOLIDAYS
A. The City will recognize seven (7) (eight hour) holidays as fixed holidays for non- shift managers (with the exception of any 40 -hour Fire Battalion Chiefs): New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, the day after Thanksgiving Day, and Christmas. Non-shift managers will be eligible to receive, on a pro -rated basis, six (6) additional days [forty-eight (48) hours ] of floating holiday time on the first pay period in the payroll calendar year to be scheduled off by formal request of each individual employee with the approval of the department director and/or City Manager.

Prior to the second to last full pay period in the payroll calendar year, non -shift managers are eligible to use and/or cash-out up to forty-eight (48) hours of floating holiday time on one occasion anytime during the (payroll) calendar year. Any floating holiday hours remaining on the books after the second to last full pay period in the payroll calendar year will automatically be cashed -out and included in the last payroll check of the calendar year.

B. The City will recognize holidays for Fire Battalion Chiefs commensurate with other fire sworn shift personnel (Municipal Code section 2 -20.20 and CAM 78 -2).

In recognition of the current calendar year’s holidays, shift fire managers shall be paid for six (6) pro -rated work shifts (at the fifty -six (56) rate of pay) effective the last pay period ending in November of each year. The six (6) pro-rated shifts shall not be converted for employees temporarily assigned to a forty (40) hour work week and will be paid at the fifty-six (56) hour rate of pay. The 40-hour Training Battalion Chief shall work the fixed holidays that fall on a regularly scheduled workday or may utilize leave time. The six (6) pro-rated shifts shall be reported to the California Public Employees Retirement System (CalPERS) as special compensation.

C. For employees separating service or starting during the calendar year, paid holiday hours will be pro -rated (rounded to the nearest half -hour) based on the number of full pay periods elapsed or remaining during the payroll year. If an employee, prior to separating service, used more floating holiday time than the pro- rated amount for the payroll year, the excess used floating holiday time will be deducted from vacation leave hours, th en if needed, from the employee’s final paycheck without the necessity of the City securing a judgment. 6 9. SALARY SURVEY PROCEDURES
The salary survey shall include for comparison purposes, the “E” step or fifth step monthly salary. For purposes of preparing a salary survey for wage and benefit consideration, the City will add 2.15 percent to the top step salary of Police Chief and 3.2 percent to the top step of Fire Chief (for salary comparison purposes only).

Notwithstanding this provision, said salary surve y procedures shall not be interpreted to mandate the setting of salary and/or other forms of compensation at the level indicated in the salary survey.

Originally, the parties agreed to add an additional percentage of 2.86 percent to the top step salary of Police Chief and 3.2 percent to the top step of Fire Chief for salary survey purposes until all surveyed CalPERS agencies have the EPMC benefit, however, due to Public Employee Pension Reform Act (PEPRA) legislation, the parties agree to reduce the percen tage commensurately with the percentage of unit members in Tier I (as noted in the preceding paragraph).

10. MOVE-UP PAY
Up to a five percent (5%) differential in salary shall be allowed for those personnel who are assigned to perform duties above their classification for five (5) consecutive working days. If an employee is functioning in an acting department director capacity for more than the above stated timeframe, the employee may be placed at the appropriate step in the department director range to c ompensate him/her for the lengthy assignment commensurate with the assignment as determined by the City Manager or his/her designee. The employee working in a higher classification shall be compensated back to and including the first day that s/he works in the higher classification.

11. Special Assignment/Project Pay
Where employees, on a temporary basis, are assigned, by their department director, to perform a significant project outside the scope of their position, the City Manager may authorize payment not to exceed fifteen percent (15%) than the employee’s current salary. This shall not be in addition to the standard (5%) move- up pay.

The special assignment and/or project should connect individual achievement to organizational goals , which provides an incentive for their performance. The special assignment and/or project shall not change in anyway an employee’s ability to meet the core expectations of his or her job. Unlike standard move-up pay, granting this pay shall be at the sole discretion of the City Manager.

12. BILINGUAL PAY
A salary differential shall only be paid to those employees who are required by the City Manager to use both English and Spanish in communicating with the general public while performing the duties of his/her position. Eligible employees who 7 demonstrate appropriate skills in both speaking and understanding the Spanish language, at a basic level, shall receive a two percent (2%) salary differential above his/her regular scheduled salary, within the individual's designated classification.

Eligible employees who demonstrate Spanish speaking skills at an advanced level shall receive a three percent (3%) salary differential.

The City Manager’s Office will test for the skill level required.

13. EDUCATION & CERTIFICATION INCENTIVE PAY
The City will provide the below educational incentive pay upon date of hire, and it shall be paid in addition to regular pay when the education is in addition to the regular requirements of the job specifications and is work -related. An employee may not receive an aggregate of education and certification incentive more than seven-and-one-half percent (7.5%).

Fire Employees
B.A. Degree - 5% (BC only)
M.A. Degree - 7.5%
Chief Fire Officer Cert. - 5.0% (BC Only)
Executive Chief Fire Officer Cert. - 7.5%
Police Employees
A.A. Degree - 2.5%
B.A. Degree - 5%
M.A. Degree - 7.5%
POST Cert. - 2.5% Intermediate
POST Cert. - 5% Advanced

14. TUITION REIMBURSEMENT
The City agrees to reimburse employees up to $1,500 per calendar year for the cost of tuition and books if a grade of “C” or better is obtained for undergraduate, and “B” or better for postgraduate; or for (Department Director approved) job - related courses taken on the employee's own time, that result in a course completion certificate issued by a recognized training organization.

Receipts must be received by the City for processing within sixty (60) days of course completion.

15. VACATIONS
With the exception of employees on at-will employment contracts, employees shall be entitled to take all vacation accrued to him/her after six (6) months of employment. Vacation accrual for non-shift managers shall be as follows:

Years 0-4 5-6 7 8 9 10-11 12 13 14 15 16 20+
Hours
Earned

80 96

104

112

120

128

136

144

152

160

168

184

8 The vacation accrual for shift fire managers shall be as follows:

Years 0-3 4-6 7 8 9 10-11 12 13 14 15 16
Hours
Earned

132

144

156

168

180

192

204

216

228

240

252

The maximum amount of vacation accumulation at any one time shall be three hundred thirty-six (336) hours for non-shift employees, four hundred sixteen (416) hours for employees on at-will employment contracts, and four hundred eighty (480) hours for shift fire employees. When an employee reaches the maximum allowable vacation credit, no additional vacation credit shall be accrued until the vacation balance is below the maximum.

During the calendar year, employees performing at an acceptable or superior level are eligible to predesignate a cash-out or sell-back up to forty (40) hours of vacation time at straight time on two occasions anytime during the payroll calendar year, so long as they have (after said cash-out) a minimum vacation balance of at least forty (40) hours on t he books. This cash -out benefit shall be made in accordance with Section 5 Constructive Receipt.

During the calendar year, shift fire employees, performing at an acceptable or superior level are eligible to predesignate a cash-out or sell-back up to ninety-six (96) hours of vacation at straight time on one occasion, so long as they have (after said cash-out) a minimum vacation balance of at least ninety-six (96) hours on the books. This cash -out benefit shall be made in accordance with Section 5, Constructive Receipt.

During the 2024 and 2025 payroll calendar years, shift and non -shift employees performing at an acceptable or superior level are eligible to predesignate a cash - out or sell -back up to one hundred sixty (160) hours of vacation time at straight time on one occasion (minimum of .5 hours and max of 160 total hours) anytime during the payroll calendar year, so long as they have (after said cash -out) a minimum vacation balance of at least forty (40) hours on the books. This cash-out benefit shall be made in accordance with Section 5, Constructive Receipt.

The City will reinstate vacation accrual rates for previous years of service for former City employees who have completed twenty-six (26) pay periods and probationary period (if applicable) after returning to City employment.

16. SICK LEAVE
Sick leave will be granted to employees when they are incapacitated for the performance of duties by sickness, injury, or for medical, dental, or optical examination or treatment, and a new full-time employee shall be eligible to use sick leave for bona fide illness as it is accumulated.

Each non-shift management employee will accumulate 3.69 hours of sick leave per payroll period with no maximum accumulation, and each shift fire manager [fifty- six (56) hour work week] will accumulate sick leave at the rate of 12.9 hours per 9 month with no maximum accumulation.

An employee may use up to half of his/her annually accrued sick leave for family illness. The term "family" in this section shall be defined as anyone per California Labor Code Section 245.5 (4) (c) . Family illness in this regard shall be defined as when a child, spouse, or parent of the employee is ill and the nature of their condition requires that the employee provides care. Famil y Illness may also be used by an employee when s/he is responsible (primary care giver) for the care of said family member and said member is seeking medical, dental, or optical treatment. Fire shift managers may carry over from one payroll calendar year t o the next, up to a maximum of 18.6 hours of unused family illness leave. At no time shall a fire shift manager have available more than ninety -six (96) hours of family illness leave per calendar year.

Unused sick leave at time of retirement, for which there is no compensation or remuneration at all to the employee, will be converted to additional service credit at the rate of 0.004 years of service credit for each full day, i.e. two hundred fifty (250) days of sick leave for one additional year of service credit. Sick leave hours will be converted to days in the following manner: The unused hours of sick leave for which there is no compensation or remuneration will be divided by eight (8). Any fraction of a day will not be counted toward service credit. There is no limit on the amount of accumulated sick leave that can be converted to service credit. PERS rules mandate that this benefit shall apply to members whose effective date of retirement is within four months of separation from employment and who retire after the effective date of this benefit in the agency's contract. For the purpose of reporting sick leave hours to PERS under the sick leave credit benefit option, sick leave hours shall be reduced only by the actual hours paid under the sick l eave incentive program.

The City’s sick leave incentive program shall compensate employees at the rate of fifty (50) percent for all accrued sick leave beyond two hundred forty (240) hours to a maximum of one thousand six hundred (1,600) hours when the employee leaves City service upon regular retirement, disability retirement, or death.

The City shall retire an employee prior to the exhaustion of sick leave in conjunction with an industrial or non-industrial injury upon a determination that the employee's condition is permanent and stationary for disability retirement purposes. The employee's unused sick leave shall be compensated pursuant to the terms of the City's sick leave incentive program as described above. These provisions are intended to contravene Government Code Section 21025.2 insofar as it provides that an employee's disability retirement will not commence until all sick leave benefits are exhausted.

The City will reinstate unused sick leave balances for former City employees upon receiving documented proof from the employee as to the amount of sick leave that was unused at the time of separation for said former City employee who has returned to City employment and has completed his/her probationary period. 10 17. BEREAVEMENT
Each non-shift management employee is eligible for up to five days per incident, and shift fire managers are eligible for up to four (4) shifts per calendar year, to be used for family bereavement leave charged to any accrued leave bank. The term “family” in this section shall be defined as anyone per California Labor Code Section 245.5 (4) (c).

The above referenced bereavement leave will also apply to leave for reproductive loss event, defined as a failed adoption, failed surrogacy, miscarriage, stillbirt h, or an unsuccessful assisted reproduction. If an employee experiences more than one reproductive loss event within a 12-month period, the employer is not obligated to grant a total amount of reproductive loss leave time in excess of 20 days within a 12-month period.

18. RETIREMENT
Tier III (PEPRA) employees – Police and Fire:

As defined under the Public Employee Pension Reform Act (PEPRA), public safety “non-classic” employees (aka new members) hired after January 1, 2013, shall be covered under the CalPERS 2.7% at 57 retirement benefit, based on the last thirty- six (36) months of employment (three -year average highest compensation), and the employees shall pay fifty percent (50%) of the total “normal” cost of the benefit (as determined by CalPERS annually) plus nine percent (9%) of the employer contribution, through a payroll deduction. Eligibility for other benefits provided to classic employees under this Resolution through CalPERS (as stated above) shall be determined by the provisions of PEPRA for “non -classic employees” aka new members.

Tier I employees – Police Only:

The City will provide the CalPERS 3% @ 50 retirement benefit, based on the single highest year (one -year final compensation) retire ment formula for sworn police employees hired before July 1, 2011, with the City’s contribution to the employee’s share of retirement being nine percent (9%) and the City reporting to CalPERS the employer paid members contribution (EPMC) as special compensation for retirement purposes.

Tier 1 Unit Members shall contribute nine percent (9%) towards member contribution cost-sharing of the employer’s mandated CalPERS contribution, which shall be in accordance with Section 414(h)(2) of the Internal Revenue Code whereby the employee contributions shall be tax deferred.

Tier II employees – Police Only:

For classic sworn police employees hired on or after July 1, 2011, the City will provide the CalPERS 3% @ 55 retirement benefit, based on the last thirty-six (36) months of employment (three -year average highest compensation), and the employees shall be required to pay the entire members’ contribution plus nine percent (9%) of the employer contribution.
11 In addition to the above, the City will also provide all sworn police employees with the Pre-Retirement Option 2W Death Benefit.

Tier I employees – Fire Only:

The City will provide the CalPERS 3% @ 50 retirement benefit, based on the single highest year (one -year final compensation) retirement formula for sworn fire employees hired before July 1, 2011, with the City’s contribution to the employee’s share of retirement being nine percent (9%) and the City reporting to CalPERS the employer paid members contribution (EPMC) as special compensation for retirement purposes. In addition, the City will also provide said employees with the Post-Retirement Survivor Allowance.

Tier I Unit Members shall contribute eleven percent (11%) towards member contribution cost-sharing of the employer’s mandated CalPERS contribution, which shall be in accordance with Section 414(h)(2) of the Internal Revenue Code whereby the employee contributions shall be tax deferred.

Tier II employees – Fire Only:

For classic sworn fire employees hired on or after July 1, 2011, the City will provide the CalPERS 3% @ 55 retirement benefit, based on the last thirty-six (36) months of employment (three -year average highest compensation), and the employees shall be required to pay the entire members’ contribution. The nine percent (9%) costs paid by the employee shall be done in the following method pursuant to Government Code § 20516, and in particular, subsection (f) which allows for cost sharing contracts that are inconsistent with Section 20516(a) (requiring that the cost-sharing be uniform with respect to all members in the Fire Fighter classifications). Therefore, as to classic safety unit members hired on and after July 1, 2011, only, such new hires shall contribute six percent (6%) of compensation toward the employer’s mandat ed CalPERS contribution made on behalf of its safety employees. Additionally, said new hires shall also contribute three percent (3%) of their compensation to CalPERS, as and for the employee designated member contribution to the retirement system. To the extent authorized by CalPERS, the six percent (6%) City paid toward the member’s contribution (EPMC) shall be considered to be “special compensation,” for purposes of determining the members’ compensation reportable to CalPERS.

Tier II Unit Members shall contribute fifteen percent (15%) towards member contribution cost-sharing of the employer’s mandated CalPERS contribution.

In addition to the above, the City will also provide all public safety managers with the CalPERS Section 21024 Military Service Credit as a public service benefit; the CalPERS credit for unused sick leave benefit (see Section 11); and the 1959 CalPERS Survivor Benefit Level 4 benefit.

19. DEFERRED RETIREMENT
12 The City agrees to provide an IRS approved 401(a) deferred compensation plan in addition to the current 457 deferred compensation plan.

20. UNIFORM ALLOWANCE
The City shall provide sworn Police management personnel with a pro -rated uniform allowance of $15.38 per pay period for personal maintenance (cleaning and laundering) of uniforms.

The City also agrees to furnish and replace normally worn or damaged uniform items for the sworn Police management personnel. The standards and specifications of all police uniform items shall be determined by the Police Chief.

Replacement of worn or damaged police uniforms will be subject to inspection and approval by an employee's immediate supervisor.

The City agrees to provide Fire management personnel a pro -rated uniform allowance of $29.00 per pay period for personal maintenance (cleaning and laundering) of uniforms. The City also agrees to furnish and replace normally worn or damaged uniform items for Fire management personnel. The standards and specifications of all fire uniform items shall be determined by the Fire Chief.

Replacement of worn o r damaged fire uniforms will be subject to inspection and approval by an employee's immediate supervisor.

For “classic” sworn employees, as defined by PEPRA, for CalPERS purposes, the value of new and replacement uniforms will be determined by using the a verage per pay period cost of said uniforms for sworn personnel required per this Resolution to wear a uniform. The average cost will be calculated by using the annual fiscal year cost of uniforms for all eligible sworn personnel, dividing that annual cost by the number of eligible sworn personnel and dividing that result by the number of pay periods in the fiscal year. The per pay period average cost will be updated at the beginning of each payroll calendar year using the previous fiscal year’s cost.

21. MEDICAL INSURANCE
An employee shall be eligible for medical insurance upon his/her first day of employment. The effective date of coverage may vary for new employees based upon whether or not the required premium (necessary to pay for the medical insurance) was deducted in the month prior to the benefit commencing.

The City currently provides employee medical insurance through the CalPERS Public Employees’ Medical and Hospital Care Act (PEMHCA). As a condition of participation in the PEMHCA plan, the CalPER S Board determines an annual Minimum Employer Contribution (MEC). The City will contribute the MEC as required by the PEMHCA per month per employee to be used solely toward City - sponsored employee medical benefits. For 2024, the MEC is $157 per month.

Effective the first full payroll period after ratification by the City Council, the City 13 shall provide a pro -rated monthly optional medical insurance contribution, regardless of the medical plan chosen, up to the amounts listed below at the times stated:

Employee Only $642.44
Employee plus one $1,441.88
Family $1,908.24

If this agreement is ratified and adopted by the City Council by April 2, 2024, these rates shall be effective retroactively the pay period in which deductions are made for January 2024.

Effective the payroll period in which deductions are made for the January 2025 medical premium rates, the City shall increase its contributions to cover the increase in the cost for CalPERS Gold (all three tier levels) for the 2025 calendar year only.

The City shall provide a pro-rated cash-in-lieu option to those employees hired before February 4, 2017, who do not elect to participate in the PEMHCA medical insurance plan provided they are in compliance with the below evidence of coverage provision. If an employee is in a paid status, is eligible to not participate in the PEMHCA medical insurance plan and elects the pro -rated cash -in-lieu option, the employee will receive $413 on a monthly basis while on the City payroll.

Should the City reach a signed agreement with Local 2020, SMPAMM, and/or SMPOA that results in the elimination of the cash-in-lieu for new hires, the parties agree to adjust the cash-in-lieu benefit to be consistent with the provisions adopted by other public safety groups.

To establish eligibility for the cash -in-lieu option, employees who do not elect to use the City-sponsored medical benefits shall provide evidence of major medical insurance coverage and sign a City provided form certifying that they have other continuing major medical insurance coverage in compliance with Federal and State law and regulations. Once eligibility has been established, to maintain continued eligibility to receive the cash-in-lieu option employees shall provide said documents prior to January 31st on an annual basis, or as requested by the City. The employee must notify the City within thirty (30) days of the loss of other minimum essential coverage. The cash-in-lieu option shall no longer be payable, if the employee and family members cease to be enrolled in other minimum essential coverage.

22. LIFE INSURANCE
The City will provide employees with life and accidental death and dismemberment insurance in the amount equal to one time their annual salary, up to a maximum of $150,000, upon his/her first day of employment. The employee will pay $0.53 bi - weekly for the above stated employee -only insurance benefit with the City paying the remainder of the premium.

14 23. DENTAL AND OPTICAL INSURANCE
Employees shall be eligible for dental and optical insurance upon his/her first day of employment, and the City shall pay the full cost of the monthly premiums for employee and family coverage. The dental benefit amount is $2,000 annually, and the City agrees to add posterior composite restoration to the current plan design.

24. POST-EMPLOYMENT HEALTH PLAN
The City will contribute $68 per bi-weekly pay period per employee toward a post- employment health plan.

In March 2024, an election was conducted, and it was concluded that for 2024 and 2025 calendar years, upon (any type of) separation, applicable accruals will be placed in the employees Post Employment Health Plan bank.

25. PROBATIONARY PERIOD
All original and promotional appointments shall be tentative and subject to a probationary period of twenty-six (26) pay periods of actual and continuous service.

26. FIRE DEPARTMENT ADMINSTRATIVE BATTALION CHIEF/TRAINING BATTALION CHIEF – PREMIUM PAY
Premium pay shall commence on the first day of appointment to Department Training Officer and shall end on the last day of the appointment due to either the voluntary/involuntary reassignment to shift battalion chief, separation, or retirement. Premium pay shall be removed for any absences (except vacation) of ten (10) consecutive working days or more. If the Administrative Battalion Chief or Training Battalion Chief works in a suppression (shift) capacity, he or she will be paid the premium pay at the fifty-six (56)-hour rate.

27. LAYOFF
The layoff procedures for public safety managers shall be consistent with those of the Santa Maria Police Association of Middle Management (SMPAMM).

28. SERVICE CLUB PARTICIPATION
City recognizes the desirability of representation in and before local civic organizations that meet in the City of Santa Maria and are a benefit to the community. The City also encourages public safety managers to participate in said clubs (i.e., Rotary, Kiwanis, Lions, etc.). In that regard, the City shall pay necessary expenses for dues and meals for said participation. The City will not reimburse employees for any service club -related fines or event costs (i.e. ticket purchases, auction items, etc.).

15 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 2nd day of April 2024.

ATTEST:

________________________
Chief Deputy City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Interim Department Director

Interim City Manager

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA APPROVING THE COMPREHENSIVE SALARY

SCHEMATIC PAY SCHEDULE FOR ALL FULL-TIME AND PART-TIME

EMPLOYEES IN ACCORDANCE WITH CALPERS GUIDELINES

WHEREAS, the City Council is committed to a compensation policy that strengthens the recruitment and retention of well -qualified and effective managers and confidential employees; and

WHEREAS, the City Manager assembled wage and benefits package s incorporated herein, that outline s and delineates the benefits structure for these employees consistent with other employee bargaining groups; and

WHEREAS, the California Public Employees’ Retirement System (“CalPERS ”) limits “compensation earnable” for retirement purposes to amounts listed on a Comprehensive Schematic Salary Schedule meeting requirements set forth in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full -time and part - time employees in a single salary format specified by CalPERS; and

WHEREAS, the City has compiled the necessary salary data to create a single salary schedule in complian ce with the requirements of CalPERS , attached to the City Council Agenda Report as Attachment C, dated February 20, 2024; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The proposed Resolution for Non-Represented Management and Confidential (NMAC) Employees and the Non-Represented Public Safety Managers (PSM) Employees, is hereby authorized and approved; and

2. The proposed Resolutions of the Non-Represented Management and Confidential (NMAC) Employees and the Non -Represented Public Safety Managers (PSM) incorporated herein by reference, are hereby authorized and approved and all changes provided by said Resolutions shall be carried out and is effective herewith in the manner provided therein; and

3. The Comprehensive Salary Schematic Schedule for all full -time and part-time employees (attached to the City Council Agenda Report dated March 2, 2022, as Attachment D) is incorporated herein by reference, is hereby authorized and approved; and

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 2nd day of April 2024.

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Interim Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Assistant City Manager / Director of Community Development Chuen Wu

SUBJECT: Second Reading and Adoption of Ordinance No. 2024 -03 Amending Chapter 12-35 of Title 12 – Zoning, of the City of Santa Maria Municipal Code

Description:

The City Council will conduct the second reading to adopt Ordinance No. 2024 -03, to amend Chapter 12 -35, Article 5, Section 12 -35.501, "Reconsideration of Discretionary Permits,” and add a new Section 12-35.504, “Permit Revocation,” to Title 12 – Zoning, of the City of Santa Maria Municipal Code.

Environmental Notice: The item is e xempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15378(b)(5).

RECOMMENDATION:

Conduct the second reading and adop t Ordinance No. 2024 -03, to amend Chapter 12- 35, Article 5, Section 12 -35.501, “Reconsideration of Discretionary Permits,” and to add a new Section 12-35.504, “Permit Revocation,” to Title 12 – Zoning of the City of Santa Maria Municipal Code.

BACKGROUND:

At its regular meeting held on March 19, 2024, the City Council received a staff presentation, conducted a public hearing, and introduced Ordinance No. 2024-04 for the first reading to amend Chapter 12 -35, Article 5, Section 12 -35.501, “Reconsideration of Discretionary Permits,” and to add a new Section 12-35.504, “Permit Revocation,” to Title 12 – Zoning of the City of Santa Maria Municipal Code.

DISCUSSION:

This constitutes the second reading of Ordinance No. 2024 -03. This Ordinance will become effective 30 days after City Council approval.

Attachments:

A: Ordinance 2024-03
ORDINANCE NO. 2024-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, AMENDING TITLE 12, CHAPTER 12-35, ARTICLE 5, SECTION 12-35.501 OF THE SANTA MARIA MUNICIPAL CODE, REPLACING

RECONSIDERATION OF DISCRETIONARY PERMITS WITH PERMIT EXPIRATION AND TIME EXTENSIONS AND ADDING A NEW SECTION 12-35.504 REGARDING

PERMIT REVOCATION

WHEREAS, the City’s Zoning Ordinance classifies and regulates the uses of land, buildings and structures within the City in accordance with the City’s General Plan; and

WHEREAS, the provisions of the City’s Zoning Ordinance are necessary to ensure orderly and beneficial development of the City; and

WHEREAS, the City wishes to replace Section 12 -35.501 entitled “Reconsideration of Discretionary Permits” with a more efficient and streamlined process establishing permit expirations and time extensions; and

WHEREAS, the City wishes to add Section 12-35.504, setting forth a revised procedure for the revocation of discretionary permits; and

WHEREAS, the proposed Amendments are consistent with the City of Santa Maria General Plan; and

WHEREAS, on November 1, 2023, the Planning Commission conducted a noticed public hearing and voted to continue the item to a future public hearing with direction to staff to conduct a study session with the Planning Commission prior to the next hearing; and

WHEREAS, on December 7, 2023, the Planning Commission conducted a study session on the proposed amendments; and

WHEREAS, on January 17, 2024, the Planning Commission conducted a noticed public hearing and voted to recommend that the City Council adopt the subjec t Amendments; and

WHEREAS, on March 19, 202 4, the City Council conducted a noticed public hearing.

NOW, THEREFORE, IT IS HEREBY ORDAINED by the City Council of the City of Santa Maria, State of California, as follows:

SECTION 1. Section 12-35.501, of Article 5, of Chapter 12 -35 of Title 12 of the Santa Maria Municipal Code entitled “Reconsideration of Discretionary Permits,” is hereby amended to read as follows:
2 “Section 12-35.501. Permit Expiration and Time Extensions. (a) Period of Validity. The period of validity for a Conditional Use Permit or a Planned Development Permit shall begin on the permit’s effective date as set forth in Section 12 -

35.109. The period of validity shall run pursuant to subsection (c) of this sectio n. The expiration date of a discretionary permit issued in conjunction with a tentative subdivision map shall correspond with the expiration of that map, including any extensions.

(b) Establishment. A conditional use permit or planned development permit shall be deemed established if the following actions occur within three years of the effective date of the approval or within such other time period designated by the approval:
(1) In the case of a conditional use permit or planned development permit where ministerial permits are required, such permits have been issued. (2) In the case of a conditional use permit or planned development permit where no ministerial permits are required, the use authorized by the permit has been established. In circumstances where a business license is required, such business license has been issued.

(c) Expiration. A conditional use permit or planned development permit shall expire and be of no further force or effect if:
(1) The permit is not established within three years of the permit’s effective date or such other time period designated by the permit approval, by state law or by this code; or
(2) After establishment, the use or activity for which the permit was approved is discontinued or abandoned for a period of six months.

(d) Time Extensions.
(1) Upon application before expiration of the period of validity, the original decision- making body may grant an extension to the period of validity for up to two years if it finds that there has been adequate due diligence to implement and complete the permit, or that there are significant economic factors that justify additional time. The filing of an application for extension shall stay expiration of the permit until action is taken on the time extension by the decision-making body.
(2) Projects not requiring a time extension may be constructed in accordance with the requirements and standards in effect at the time of permit approval provided the construction complies with all project conditions of approval and all laws in effect at the time of the permit approval. However, any project or permit requiring a time extension shall conform to the requirements and standards in effect at the time the extension is granted.”

3 SECTION 2. A new Section 12-35.504 is hereby added to Article 5, of Chapter 12-35 of Title 12 of the Santa Maria Municipal Code entitled “ Permit Revocation, ” to read as follows:

“Section 12-35.504. Permit Revocation.
(a) Grounds for Revocation. Any conditional use permit or planned development permit may be revoked by the decision-making body that originally took action on the permit pursuant to the provisions of this section on any of the following grounds:
(1) Such approval was based on inaccurate or misleading information. (2) One or more of the conditions upon which such approval was granted or extended have been violated.
(3) The permit included a specific timeline that has not been complied wi th, or provided for phasing that has not occurred within the time provided for such phasing.
(4) The permit involves a conditional use that has been abandoned.

(b) Procedure. Prior to any action on revocation, the decision-making body shall hold a public hearing noticed and held in accordance with Section 12 -35.104, except that the permittee shall be given not less than thirty days’ notice. The notice shall state the causes for which the revocation is to be considered.
(c) Action of Decision-Making Body. Following the hearing, the decision-making body may revoke the permit or revoke the permit subject to reinstatement upon compliance with the conditions of the original permit and any other additional conditions of approval necessary to preserve the public health, safety or welfare. (d) Amortization. If a revocation of any permit is ordered, the decision-making body may at the same time provide for a reasonable period of time to amortize any lawful existing uses on the site. Extensions of this time period may be granted for good cause shown on a later application to the decision-making body by any affected person. (e) Appeal. Any action by the decision making body pursuant to this section ma y be appealed as set forth in Section 12-35.401.”

SECTION 3. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found not to be a project subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment (CEQA Guideline Section 15378(b)(5)).

SECTION 4. If any part or provision of this chapter, or the application thereof to any person o r circumstance, is held invalid, the remainder of the chapter, including the application of that part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this ordinance are severable.

4 SECTION 5. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief D eputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

SECTION 6. This Ordinance shall be in full force and effect thirty (30) days after its passage. Within fifteen days following its passage, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and publish ed at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.

INTRODUCED at a regular meeting of the City Council held on the 19th day of March 2024, and PASSED AND ADOPTED at a regular meeting held on the 2nd day of April 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Chief Deputy City Clerk

Mayor

5 APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Assistant City Manager / Director of Community Development Chuen Wu

SUBJECT: Second Reading and Adoption of Ordinance No. 2024 -04 Amending Chapter 12-56, Accessory Dwelling Units, of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

Description:

The City Council will conduct the second reading to adopt Ordinance No. 2024 -04, amending Chapter 12-56, Accessory Dwelling Units, of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

Environmental Notice: The proposed Zoning Text A mendments are statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) pe r Public Resources Code Section 21080.17.

RECOMMENDATION:

Conduct the second reading and adopt Ordinance No. 2024-04 amending Chapter 12- 56, Accessory Dwelling Units of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

BACKGROUND:

At its regular meeting held on March 19, 2024, the City Council received a staff presentation, conducted a public hearing, and introduced Ordinance No. 2024-04 for the first reading to amend Chapter 12 -56, Accessory Dwelling Units of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

DISCUSSION:

This constitutes the second reading of Ordinance No. 2024 -04. This Ordinance will become effective 30 days after City Council approval.

Attachments:

A: Ordinance 2024-04

ORDINANCE NO. 2024-04

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
MARIA, CALIFORNIA, AMENDING TITLE 12, CHAPTER 12-56 OF THE

SANTA MARIA MUNICIPAL CODE GOVERNING ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS

WHEREAS, State law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs); and

WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that amended Government Code Sections 65852.2 and 65852.22 to impose new limits on local authority to regulate ADUs and JADUs; and

WHEREAS, the City desires to amend its local regulatory scheme for the construction of AD Us and JADUs in order to comply with California Government Code Sections 65852.2 and 65852.22; and

WHEREAS, on November 1, 2023, the Planning Commission conducted a noticed public hearing and continued the item to a future hearing date with direction to staff to conduct a study session on the item prior to the next hearing; and

WHEREAS, on December 7, 2023, the Planning Commission conducted a study session on the item; and

WHEREAS, on January 17, 2024, the Planning Commission conducted a noticed public hearing and voted to recommend that the City Council adopt the ADU ordinance ; and

WHEREAS, on March 19, 202 4, the City Council conducted a noticed public hearing.

NOW, THEREFORE, IT IS HEREBY ORDAINED by the City Council of the City of Santa Maria, State of California, as follows:

SECTION 1. Chapter 12-56 of Title 12 of the Santa Maria Municipal Code is hereby deleted in its entirety and a new Chapter 12-56 is adopted to read as follows:

“CHAPTER 12-56 ACCESSORY DWELLING UNITS
Section 12-56.01. Purpose.

The purpose of this Chapter is to allow and regulate Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) in compliance with California Government Code Sections 65852.2 and 65852.22. The intent is to encourage the orderly development of ADUs and JADUs that contribute needed housing. 2 Section 12-56.02. Effect of Conforming.

An ADU or JADU that conforms to the standards in this section will not be:

1. Deemed to be inconsistent with the City’s General Plan land use designation and zone district for the lot on which the ADU or JADU is located.

2. Deemed to exceed the allowable dwelling unit density for the lot on which the ADU or JADU is located.

3. Considered in the application of any City ordinance, policy, or program to limit residential growth.

4. Required to correct a No nconforming Zoning Condition, as defined below. This does not prevent the City from enforcing compliance with applicable building standards in accordance with Health and Safety Code Section 17980.12.

Section 12-56.03. Definitions.

1. Accessory Dwelling Unit (ADU). An attached or detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It includes permanent provisions for living, sleepi ng, eating, cooking, and sanitation on the same lot as the single -family or multi -family dwelling is or will be situated. An Accessory Dwelling Unit also includes the following:
a. An efficiency unit, as defined by Section 17958.1 of the California Health and Safety Code; and
b. A manufactured home, as defined by Section 18007 of the California Health and Safety Code.

2. Accessory Structure. A structure that is accessory and incidental to a dwelling located on the same lot.

3. Efficiency Kitchen. A kitchen that includes a cooking facility with appliances and a food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU.

4. Existing Structure. For the purposes of defining an allowable space that ca n be converted to an accessory dwelling unit, within the proposed space of an existing structure means within the four walls and roofline of any existing structure that can be made safely habitable under local building codes at the determination of the building official regardless of any non-compliance with zoning standards.

5. Junior Accessory Dwelling Unit (JADU). A residential unit that:
a. Is no more than 500-square-feet in size;
b. Is contained entirely within a single-family residence or attached garage; 3 c. Includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single -family dwelling. If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single -family dwelling in addition to an exterior entrance that is separate from the main entrance to the primary dwelling; and
d. Includes an efficiency kitchen as defined below.

6. Living Area. The interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

7. Multi-Family Dwelling. Any structure designed for human habitation that has been divided into two or more legally created independent living quarters.

8. Nonconforming Zoning Condition . A physical improvement on a property that does not conform with current zoning standards.

9. Passageway. A pathway that is unobstructed clear to the sky and extends from a street to one entrance of the accessory dwelling unit.

10. Public Transit. A location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed rout es, and are available to the public.

Section 12-56.04. Approval Requirements.

1. Approval of ADUs and JADUs in conformance with Government Code Section 65852.2(e)(1). The Community Development Director shall ministerially approve an application for an ADU or JADU that complies with each of the general requirements in Section 12-56.05(A) with a building permit for any of the following:

a. Converted on a single-family dwelling lot.
i. One ADU on a lot with a proposed or existing single -family dwelling on it, where the ADU:

1. Is either:
a. Within the space of a proposed single -family dwelling; or
b. Within the space of an existing single -family dwelling; or
c. Within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion
is limited to accommodating ingress and egress; and

4 2. Has exterior access that is independent of that for the proposed or existing single-family dwelling; and

3. Has side and r ear setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.

ii. One JADU within the space of an existing or proposed single -family dwelling or attached garage in compliance with the requirements of Government Code Section 65852.22.

1. When a garage is converted to a JADU, onsite replacement parking shall be provided in conformance with Chapter 12-32.

Covered parking is not required.

b. Limited detached on a single-family dwelling lot. One detached, new construction ADU on a lot with a proposed or existing single-family dwelling (in addition to any JADU that might otherwise be established on the lot under Section 12 -56.04.1.a above), if t he detached ADU satisfies the following limitations:
i. The side and rear setbacks are at least four feet.
ii. The floor area is a maximum of 800-square-feet.
iii. The height does not exceed the applicable height limit in subsection 12-56.05(A)(2), below.

c. Converted on multi-family dwelling lot.
i. Multiple ADUs within portions of existing multi -family dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings.
ii. At least one converted ADU is allowed within an existing multi-family dwelling, and up to 25 percent of the existing multi -family dwelling units may each have a converted ADU under this subsection.

d. Limited detached on multi -family dwelling lot. No more than two detached ADUs on a lot that has an existing or proposed multi -family dwelling if each detached ADU satisfies the following limitations:
i. The side and rear yard setbacks are at least four feet. If the existing multi-family dwelling has a rear or side yard setback of less than four feet, the City will not require any modification to the existing multi - family dwelling as a condition of approving the ADU.
ii. The height does not exceed the applicable height limit in subsection 12-56.05.(A)(2), below.

5 2. Approval of ADUs not in conformance with Government Code Section 65852.2(e)(1). Except as allowed under subsection 12 -56.04.1 above, one attached or one detached ADU shall be allowed fo r each lot with a single -family dwelling or in connection with a proposed single -family dwelling for a vacant lot.

No ADU may be constructed or legalized without obtaining a building permit in compliance with the development standards contained in Section 12-56.05, below.

Section 12-56.05. Development Standards for ADUs and JADUs.

A. The following requirements apply to all ADUs and JADUs that are approved under Sections 12-56.04.1 and 12-56.04.2, above:

1. Zoning. ADUs may be permitted on lots in a residential or mixed-use zoning district with an existing legal single-family or multi-family dwelling, or in connection with a proposed single-family or multi -family dwelling for a vacant lot. JADUs are only permitted on lots that are zoned for single-family residential (R-1 & RSL-1) with an existing or proposed single-family dwelling.

2. Height.
a. A detached ADU created on a lot with an existing or proposed single-family dwelling unit may not exceed 18-feet in height. The ADU may be up to two additional feet in height (f or a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. A detached ADU created on a single -family lot that also contains a permitted JADU may not exceed 16-feet in height. b. A detached ADU created on a lot that has an existing or proposed multi - family dwelling unit may not exceed 16 -feet in height. The height limit may be increased to 18 -feet in height if the existing or proposed multi -family dwelling unit has more than one story above grade or is located within one- half mile walking distance of a major transit stop or a high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code. The ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. c. An ADU that is attached to the primary dwelling may not exceed 25 -feet in height or the height limitation imposed by the underlying zone district that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection may not exceed two stories. d. For purposes of this section, height is the vertical distance between the existing legal grade and the uppermost point of the roof of the structure directly above that legal grade.

3. Minimum Size. The minimum floor area of an ADU is 150 -square-feet for a standard unit. An “efficiency unit” ADU, in accordance with California Health and Safety Code Section 17958.1, may be a minimum of 150-square-feet.

6 4. Owner Occupancy. For all JADUs, either the primary dwelling unit or the newly created JADU shall be owner-occupied as a primary dwelling unit and permanent residence by the property owner(s). Owner-occupancy shall not be required if the owner is another government agency, land trust, or housing organization. a. If the Zoning Administrator determines that neither of the units is occupied by the property owner, the approval of the JADU shall terminate immediately and the unit shall not be rented, leased, or occupied as a separate dwelling.
b. For the purposes of this Chapter , the property owner is the majority owner of the property as shown in the most recent Santa Barbara County assessor’s roll. If there is more than one property owner on record, the owner with the majority interest in the property shall be deemed the property owner. Any property owner of record holding an equal share interest in the property may be deemed the majority property owner.
c. Covenant Agreement. A covenant agreement is required prior to the issuance of a building permit. The covenant agreement shall state that:
i. The JADU shall not be sold separately.
ii. The JADU is restricted to the approved size;
iii. The property owner is required to reside in the primary dwelling unit or the JADU;
iv. The use of the JADU shall be in effect only so long as the property is in compliance with the provisions of this Chapter; v. The above declarations are binding upon any successor in ownership of the property, lack of compliance shall be cause for code enforcement;
vi. The covenant agreement shall terminate upon removal of the JADU;
vii. The c ovenant agreement shall be recorded with the County Recorder of the County of Santa Barbara at the expense of the property owner.

5. No separate conveyance. Except as provided in Government Code Section 65852.26, no ADU or JADU may be sold or otherwise conve yed separately from the lot and the primary dwelling (in the case of a single-family dwelling lot) or from the lot and all of the dwellings (in the case of a multi -family dwelling lot). All restrictive covenants, and other contractual agreements with the C ity apply to the property.

6. Rental of Unit. Rental of the ADU or JADU is allowed for not less than 30-days.

7. Building Codes. Local building code requirements apply to ADUs and JADUs, as appropriate.
7 8. Passageway. No passageway shall be required in conjunction with the construction of an ADU.

9. Fire Sprinklers. Fire sprinklers are required in an ADU or JADU if sprinklers are required in the primary residence. The construction of an ADU does not trigger a requirement for fire sprinklers to be installed in the primary dwelling.

10. Utility Meters. ADUs and JADUs shall not be considered new residential uses for the purpose of calculating utility connection fees or capacity charges, including water and sewer service. ADUs and JADUs contained within an existing residence or an existing accessory structure are not required to install new or separate utility connections or pay a related connection fee or capacity charge. For new attached and detached ADUs, the connection fee and/or capacity charge must be proportionate to the burden of the unit on the water or sewer system based on either its square feet or the number of its drainage fixture unit (DFU) values, as defined by the Plumbing Code.

11. Development Impact Fees.
a. No development impact fees are required for an ADU that is less than 750- square-feet in floor area. For purposes of this subsection, “impact fee” means a “fee” under the Mitigation Fee Act ( Government Code Section 66000(b)) and a fee under the Quimby Act ( Government Code Section 66477). “Impact fee” here does not include any connection fee or capacit y charge for water or sewer service.
b. Any development impact fee that is required for an ADU that is 750-square- feet or larger in floor area must be charged proportionately in relation to the square footage of the primary dwelling unit. “Development impact fee” here does not include any connection fee or capacity charge for water or sewer service. The amount of the required fee shall be determined by adopted fee Resolutions and ordinances and applicable law in effect when paid.

B. The following requirements apply to all ADUs and JADUs that are approved under Section 12-56.04.2, above:

1. Maximum Size.
a. The maximum size of an ADU is as follows:
i. 850-square-feet for a studio or one-bedroom ADU.
ii. 1,000-square-feet for an ADU with two or more bedrooms. b. An attached ADU that is created on a lot with an existing or proposed primary dwelling is further limited to 50 percent of the floor area of the existing or proposed primary dwelling.
c. Application of other development standards in this Section, such as lot coverage (as applicable), might further limit the size of the ADU, but no 8 application of the percent -based size limit above or of a front setback, lot coverage limit, or open space requirement (as applicable) may require the ADU to be less than 800 square feet.

2. Lot Coverage. No ADU may exceed 10 percent of the total lot area of the subject lot, subject to subsection B.1.c above.

3. Setbacks. ADUs subject to this subsection must observe the following setback requirements:
a. Side setback: Four feet
b. Rear setback: Four feet
c. Front Se tback: The ADU shall be constructed in accordance with the setback of the underlying zone district, subject to Section B.1.c above. d. No setback is required for an ADU subject to this subsection if the ADU is constructed in the same location and to the same dimensions as an existing structure.

4. Building Separation. The minimum separation between the primary dwelling unit and a detached ADU must be at least five feet for new construction.

5. Parking.
a. Parking for ADUs shall be provided at a rate of one parking space per ADU or per bedroom, whichever is less. These spaces shall be provided in conformance with Section 12-32.12, except that tandem parking is allowed for ADUs as stated in Government Code section 65852.2 unless specific findings are made that parking in se tback areas or tandem parking is not feasible based upon the specific site or regional topographical or fire and life safety conditions.

b. Parking requirements for an ADU are in addition to the required parking for the primary dwelling unit.

c. Parking is not required in any of the following instances:
i. The ADU is located within ½ mile walking distance of public transit.
ii. The ADU is located within an architecturally and historically significant district;
iii. The ADU is part of the proposed or existing primary residence or an accessory structure;
iv. When on-street parking permits are required but not offered to the occupant of the ADU;
v. When a car share vehicle is located within one block of the ADU. 9 6. Objective Design Standards.
a. The materials and colors of the exterior walls, roof, windows, and doors must match the appearance of those of the primary dwelling. Samples of existing and proposed colors, materials, roofing, and features must be provided as part of a complete ADU application.
b. The roof pitch must match that of the dominant roof pitch of the primary dwelling. The dominant roof pitch is the pitch shared by the largest portion of the roof. Roof pitch and roof materials for a newly constructed ADU may be differ ent from that of the primary dwelling on the lot only if accommodating installation of solar energy systems at the same time as construction of the ADU.
c. Windows and doors of the ADU may not have a direct line of sight to an adjoining residential property. Fencing, landscaping, or privacy glass may be used to provide screening and prevent a direct line of sight. Samples of proposed vegetative screening and planting locations must be provided as part of a complete ADU application. Exceptions to this design st andard apply only to conversion of legally permitted structures that do not include installation of new exterior windows facing an adjacent property line or when only clerestory windows are used and do not provide views into neighboring lots.
d. Two-story detached ADUs shall limit the major access to stairs, decks, entry doors, and windows to the interior of the lot or an alley and comply with all development standards. Only one (1) curb cut shall be permitted per parcel and no additional driveways or access p oints shall be created to accommodate the ADU or main dwelling unit.
e. Exterior lighting shall be directed downward, fully shielded, and full cutoff or as otherwise required by the building or fire code.
f. Private Open Space. The main dwelling unit and the additional dwelling unit shall each be provided with a minimum of fifteen (15) feet by fifteen (15) feet of usable private open yard area, subject to subsection B.1.c above.

7. Historical Protections. An ADU that is on real property that is listed in the California Register of Historic Resources may not alter the exterior of any structure that is designated as a historic resource or, if the entire lot is designated as a historic resource, it may not alter the exterior of any structure on the lot.

Section 12-56.06. Permit process and timing.

1. ADUs and JADUs shall be permitted ministerially, without discretionary review or a hearing. The Community Development Director shall issue a building permit to establish an ADU and/or JADU in compliance with this Chapter if all applicable requirements in this Chapter are met, as appropriate.

10 2. The City must approve or deny an application to creat e an ADU or JADU within 60-days from the date that the City receives a completed application. If the City has not approved or denied the completed application within 60 days, the application is deemed approved unless either:
a. The applicant requests a delay, in which case the 60 -day time period is tolled for the period of the requested delay; or
b. If the permit application to create an ADU or JADU is submitted with a permit application to create a new single -family dwelling on the lot, the City may delay acting on the permit application for the ADU or JADU until the City acts on the permit application to create the new single -family dwelling, but the application to create the ADU or JADU shall be considered without discretionary review or hearing. Final building permit inspection for the single-family dwelling shall be approved prior to final building permit inspection approval for the ADU or JADU.

3. If the City denies an application to create an ADU or JADU, the City must provide the applicant with comments that include a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60-day time period established by subsection (2) above.

Section 12 -56.07. Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.

1. The City will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.

2. As required by State law, the City may not deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if denial is based on either of the following grounds:
a. The ADU violates applicable building standards, or
b. The ADU does not comply with the State ADU law (Government Code Section 65852.2, 65852.22) or this section.
c. Exceptions:
i. Notwithstanding subsection 2 above, the City may deny a permit to legalize an existing but unpermitted ADU that was constructed before January 1, 2018, if the City makes a finding that correcting a violation is necessary to protect the health and safety of the public or of occupants of the structure.
11 ii. Subsection 2 above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code Section 17920.3.”

SECTION 2. Under California Public Resources Code Section 21080.17, the California Environmental Quality Act (CEQA) does not apply to the adoption of an ordinance by a city or county implementing the provisions of Section 65852.2 of the Government Code, which is California’s ADU law and which also regulates JADUs, as def ined by Section 65852.22. Therefore, the Ordinance is statutorily exempt from CEQA in that the Ordinance implements the State’s ADU law.

SECTION 3. If any part or provision of this chapter, or the application thereof to any person or circumstance, is he ld invalid, the remainder of the chapter, including the application of that part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this ordinance are severable.

SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

SECTION 5. This Ordinance shall be in full force and effect thirty (30) days after its passage. Within fifteen days following its passage, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of thos e City Council Members voting for and against the Ordinance.

12 INTRODUCED at a regular meeting of the City Council held on the 19th day of March 2024, and PASSED AND ADOPTED at a regular meeting held on the 2nd day of April 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Assistant City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Fire Chief Bradley Dandridge

SUBJECT: Adoption of a Resolution Approving Instructional Services Agreement Appropriations

Description:

The City Council will consider authorizing the City Manager or designee to appropriate and expend funds generated through the Allan Hancock Joint Community College District Instructional Services Agreement

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing the City Manager or designee to appropriate and expend funds generated through the Allan Hancock Joint Community College District Instructional Services Agreement.

BACKGROUND:

On December 19, 2023, City Council adopted a Resolution authorizing the City to enter into an agreement with Allan Hancock College for an Instructional Services Agreement (ISA) program. The City will receive funds for personnel training hours conducted in the course of their daily work schedule.

DISCUSSION:

The proposed Resolution authorizes the City Manager or designee to appropriate and expend funds generated through the ISA program. The amount received each year is dependent on the number of employees eligible to participate in the program. The funds will be utilized for additional training opportunities, outside instructors, and training materials. The Fire Department is requesting a budget account to allow flexibility in expending funds over fiscal years.

Fiscal Considerations
The ISA pays the department for on -the-job training hours based on a fluctuating rate established by the State. The current ISA rate is $4.75 per student contact hour. Should eligible employees participate in the ISA program to the maximum of 300 student contact hours (Fall-120 hours; Spring-120 hours; Summer-60 hours) the Fire Department could potentially receive $1,425 per employee, per year in training funds.

2 Impact to the Community
The community will continue to be served by well-trained and professional firefighting personnel.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO APPROPRIATE AND EXPEND

FUNDS GENERATED THROUGH THE ALLAN HANCOCK JOINT

COMMUNITY COLLEGE DISTRICT INSTRUCTIONAL SERVICES

AGREEMENT

WHEREAS, California Education Code, Title V allows California community college districts to claim full-time equivalent students and state apportionment for courses provided through an Instructional Services Agreement (ISA); and

WHEREAS, the ISA provides the opportunity for the Fire Department to receive funds for the continuing on-the-job training of eligible employees; and

WHEREAS, such funds will be utilized for additional training opportunities, outside instructors, and training materials; and

WHEREAS, The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize and designate the City Manager, or designee, to appropriate and expend funds generated through the Allan Hancock Joint Community College District Instructional Services Agreement and establish a budget account to allow flexibility to expend funds over fiscal years; and

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 2nd day of April 2023.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Recreation and Parks Director Angela Oslund

SUBJECT: Adoption of a Resolution Approving a Transportation Art Maintenance Agreement

Description:

The City Council will consider approving the Transportation Art Maintenance Agreement with the California Department of Transportation.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution allowing the City of Santa Maria to enter in to a Transportation Maintenance Agreement with the California Department of T ransportation for the decorative painting and maintenance of 15 utility boxes.

BACKGROUND:

The City of Santa Maria Utility Box Art project, inaugurated in 201 6, has flourished over the years, resulting in the installation of art on 14 utility boxes throughout the city. This initiative emerged as a collaborative effort between local artists, community organizations, and city officials, with the aim of transforming mundane utilit y infrastructure into vibrant showcases of creativity. Since its inception, the project has gained momentum, attracting a growing number of artists eager to contribute their talents to the city's streetscape. With each new installation, the Utility Box Art project not only adds color and character to Santa Maria's urban environment but also serves as a testament to the city's commitment to fostering artistic expression, community engagement, and civic pride.

DISCUSSION:

The proposed expansion of the Utili ty Box Art project along Broadway S treet/Highway 135 signifies a significant step towards enriching Santa Maria's public spaces with art while fostering community engagement and civic pride. With the collaboration between the Recreation and Parks Department, non-profit partner PLAY, Inc., and selected artists, this initiative promises to further enhance the cultural vibrancy of our city. However, it is imperative to address the logistical considerations associated with maintaining the artwork along Broadway Street, a thoroughfare under California Department of 2 Transportation (Caltrans) jurisdiction. By authorizing the Transportation Art Maintenance Agreement, the City demonstrates its commitment to preserving these artistic assets and ensuring their longevit y amidst the demands of public infrastructure. Moreover, the expansion of the Utility Box Art project not only contributes to the beautification of our urban landscape but also presents an opportunity to promote local artists and strengthen community partnerships.

Alternative(s)
Maintain the status quo and not expand the Utility Box Art project along Broadway Street This would avoid the complexities of working with Caltrans and the need for a Transportation Art Maintenance agreement.

The City could redirect the Utility Box Art project to streets it manages. Focusing on local residential or commercial areas would simplify implementation and maintenance. This approach may limit the project's impact, excluding the prominent thoroughfare of Broadway Street from benefiting from artistic enhancements.

Fiscal Considerations
The expansion of the Utility Box Art project along Broadway St reet is projected to have no financial impact on the City. Funds necessary for the project have been successfully raised through the collaborative efforts of the Recreation and Parks Department and its partner, PLAY, Inc.

Impact to the Community
The Utility Box Art project is expected to positively impact the community by enhancing public spaces, fostering civic pride, and promoting cultural vibrancy through visually stimulating installations.

ATTACHMENTS
Attachment A- Caltrans Transportation Art Maintenance Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, ALLOWING THE CITY OF

SANTA MARIA TO ENTER INTO A TRANSPORTATION ART

MAINTENANCE AGREEMENT WITH THE CALIFORNIA

DEPARTMENT OF TRANSPORTATION FOR THE DECORATIVE
PAINTING AND MAINTENANCE OF 15 UTILITY BOXES

WHEREAS, the City recognizes the importance of enhancing the aesthetic appeal of public spaces and promoting cultural vibrancy within the community

WHEREAS, the Utility Box Art project aligns with the City's goals of fostering civic pride and community engagement through creative initiatives; and

WHEREAS, the Recreation and Parks Department and non -profit partner PLAY, Inc. have successfully raised funds to support the expansion of the Utility Box Art project along Broadway Street; and

WHEREAS, the City acknowledges the potential benefits of collaborating with local artists to transform utility boxes into captivating works of art, further enriching Santa Maria's urban landscape; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Mayor is hereby authorized and directed to execute, for and on behalf of the City of Santa Maria, a Transportation Art Maintenance Agreement between the City of Santa Maria and the California Department of Transportation to facilitate the expansion of the Utility Box Art project along Broadway St reet, ensuring the preservation and upkeep of artistic installations while enhanci ng the visual appeal and cultural richness of Santa Maria's public spaces.

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 2nd day of April 2024.

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Interim Department Director
_______________________________
Interim City Manager

Attachment "A"

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Assistant City Manager / Director of Community Development Chuen Wu

SUBJECT: Block Grants Advisory Committee’s Recommendations for Fiscal Year 2024-25 C ommunity Development Block Grant Program Drafted Action Plan

Description:

The City Council will review, allocate, and approve the overall allocations and contingencies which make up the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan.

Environmental Notice: This activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

The City Council will:

1. Conduct a public hearing to receive comments from the public as part of the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan 30-day public review period; and

2. Consider the Block Grants Advisory Committee’s recommendation for the allocation of Fiscal Year 2024-25 Community Development Block Grant Program Public Services and Capital funds; and

3. Allocate its $37,500 to Public Services programs; and

4. Review and approve the overall allocations and contingencies which make up the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan. The final approval of the draf ted Action Plan is anticipated to take place following the 30-day public review period on Tuesday, May 7, 2024.

BACKGROUND:

The Community Development Block Grant ( CDBG) Program is the primary Federal program that provides state and local governments wi th grant funds for local programs and projects to address a variety of complex physical and social needs in the community. 2 The main objective of the program is to develop viable urban communities by providing decent housing and a suitable living environment.

While the program is administered by the U.S. Department of Housing and Urban Development (HUD), the funds may be used at the discretion of the City, if the City’s activities comply with Federal regulations and meet one of the three national objectives.

The national objectives are: 1) benefit primarily low - and moderate-income persons; 2) prevent or eliminate slums or blight; or 3) meet an urgent community-wide need, such as caused by a major catastrophic event (i.e. flood, earthquake, etc.).

The City has participated as an entitlement community in the CDBG Program for 50 years.

As an entitlement community, every year the City automatically receives funding that is based on a HUD formula that includes factors such as population growth, level of poverty, age of housing, and extent of overcrowding.

The annual allocation process involves the development of an Annual Action Plan. HUD requires submittal of this document for the City to receive CDBG funding. The City Council-appointed Block Grant Ad visory Committee (BGAC) oversees the process that includes an assessment of the needs in the community, development of funding priorities, review of funding applications, site visits, and recommendation of allocations.

Application Process Overview
The BGAC conducted a community needs meeting on Monday, July 31, 2023, to receive comments from the public and discuss the needs and priorities in the community.

Participants spoke about the increased need to continue funding programs and projects that assist the homeless, youth, and those suffering from abuse, mental health, and/or trauma. The needs expressed are reflected in the existing CDBG funding priorities; therefore, the BGAC recommends no changes be made to the priorities outlined in the City’s Five-Year Consolidated Plan. The Fiscal Year (FY) 2024-25 priorities were adopted by the City Council during the August 15, 2023, City Council meeting.

A Notice of Funding Availability and request for applications was issued on Thursday, August 17, 2023 , and a mand atory pre -application workshop was conducted on Thursday, October 19, 2023. Applications were due on Wednesday, December 6, 2023, for both Public Services and Capital. Staff received 18 applications for Public Services and 5 applications for Capital funding. Also, as part of the Capital funding request is the City’s request for funding to assist with the administrative costs associated with its Tenant-Based Rental Assistance security deposit program.

The BGAC split into five teams to conduct site visits which consisted of an in-depth review of each application. Each team had access to financial statements, tax returns, and audit information pertinent to each applicant. Before deliberations, each team obtained additional background information from the appl icants and developed a written team report which was shared with the rest of the Committee.

3 The deliberation process was divided into two separate public meetings. The first meeting took place on Monday, February 1 2, 202 4. Applicants were allowed to go before the Committee to answer any additional questions related to its application. The second deliberation meeting took place on Thursday, February 15, 2024. The public was allowed to observe the deliberation process , but not speak before the Commit tee. Committee members participated in a survey to rank the public service applications and discussed funding allocations based on the collective results. Committee members did not conduct a survey to rank the capital project applications as the City Council prioritized the capital projects during the City Council meeting on Tuesday, October 3, 202 3. Instead, Committee members discussed the applicants, utilized the information gathered and provided by staff, and voted on the recommendations that are being presented to the City Council (Attachments F and G).

DISCUSSION:

The BGAC evaluated and ranked the proposals by applying the adopted priorities for FY 2024-25 (Attachment B) as an overlay to the Federal Guidelines for Eligibility (Attachment C), and the Additional City Criteria for CDBG Public Service Funding (Attachment D) as developed by the BGAC. Additional criteria (Attachment E) considered in the rankings of capital development and affordable housing projects included project readiness, financial feasibility, cost efficiency, administrative capacity, local track record, and past program performance. Also considered is the staff analysis report which recaps the applicants’ CDBG administrative performance (Attachment H). Since the City is ultimately responsible for the performance of all subrecipients , it is important to document an agency’s ability to manage CDBG funds and share the information with both the applicant and decision-makers.

Public Hearing
The purpose of this public hearing is to receive public testimony concerning the recommendation of the BGAC for the allocation of FY 2024-25 CDBG funds. This year’s process marks the fifth time in which $37,500 of Public Service money is set aside for the City Council to allocate directly ($7,500 for each Councilmember). With the $7,500 to each Councilmember, he/she can add to a Public Service agency that is recommended for funding or combine the allocation ($7,500) with another Councilmember to provide funding to an organization that the committee did not recommend funding to (thereby keeping the minimum allocation to at least $15,000). There is currently a cap of $20,924 (10 percent of the overall Public Service funding) for any activity.

Once the City Council makes its recommendations and approves the existing BGAC and staff recommendations, staff will present these recommendations to the City Council for final approval on Tuesday, May 7, 2024. However, if HUD delays the release of the City’s final CDBG al location numbers, the final approval will be pushed to a later date. Once final approval has been issued, the City’s drafted Action Plan will be submitted to HUD.

Public Services
Regarding public services, the BGAC focused on programs and projects that address basic human necessities, meet critical emergency needs, assist the elderly, and prevent 4 homelessness (Attachment F). Of those applications, 10 of the 18 Public Services applicants are recommended for funding. Due to the l imited amount of funding, eight applicants were not recommended for funding. Staff and the BGAC recognize that all the agencies provide excellent and needed services throughout the community; however, there is limited funding available. Each agency’s overa ll program budget was taken into consideration to ensure that even without the CDBG funding, the program could still be sustained, and services could still be maintained, at least at some level. The BGAC adopted contingencies for Public Services funding are as follows:
 Increase in funding: Should the City receive more CDBG funding than anticipated and is between $0 and $14,999, the funding will be distributed evenly to each agency with a recommendation under $20,000 (up to the funding cap). If the City receives $15,000 or more for public services, the funding will be allocated to Fighting Back Santa Maria Valley (FBSMV). If the City receives more than $15,000 and under $30,000, the additional funding will be allocated to FBSMV and then evenly distributed to agencies receiving under $20,000. The top four funded agencies will not be increased at that time. If more than $30,000 is received, funding will be allocated to FBSMV and Family Service Agency (FSA) for its Long- Term Care Ombudsman program.
 Decrease in funding: Should the City receive less CDBG funding than anticipated and is below $20,000, the top four agencies will be reduced evenly. If the amount received is less than $30,000, funding will be removed from Independent Living Resource Center and then reduced evenly from the top four agencies.

CDBG Capital
During the Tuesday, October 3, 2023, City Council meeting, direction was provided by Councilmembers as to how the proposed Capital projects should be ranked in order of priority. At that meeting, the City Council expressed interest in all the proposed projects, with the top projects being the Sports Complex, the minor home repair programs, and the Unhoused TAY (Transitional Age Youth) Navigation Center (Attachment G).

Since the City does not know exactly how much CDBG funding it will receive this year, the BGAC adopted contingencies to assist in the allocation process and avoid delaying the City’s ability to submit an approved Action Plan on time to HUD. For Capital funding, they are as follows:
 Increase in funding: Should the City receive more CDBG funding than anticipated, it will be allocated to the City’s Community Sports Park.

 Decrease in funding: Should the City receive less CDBG funding than anticipated, funding will be removed eve nly from the City’s project, CommUnify, Community Action Partnership of San Luis Obispo County, and FSA, with a maximum five percent deduction cap. If there is a reduction that exceeds that amount, the remaining amount will be removed from the City’s project.

Alternative(s)
5 The City Council can choose to amend the allocations, adopt new allocation amounts, and/or propose different agencies to receive funding, if the changes stay within the parameters adopted by the City Council and HUD.

Fiscal Considerations
The proposed action will provide an estimated $1.4 million in Federal funds for social services, affordable housing opportunities, and public facilities that will help relieve pressures on the City’s General Fund.

Impact to the Community
The proposed action will have a positive impact by providing services, facilities, and infrastructure that will help the neediest individuals in the community. Specifically, the proposed action will address key issues facing the community by providing emerge ncy assistance to homeless and special needs populations, expanding services for at -risk youth, providing opportunities for sustainable affordable housing, revitalizing neighborhoods, and improving the community’s public facilities and infrastructure. These recommendations are included in the drafted Annual Action Plan for FY 2024 -25. To review the document, which is undergoing a 30 -day public review period from Friday, March 29 to Sunday, April 28, 2024, visit the City’s website at www.cityofsantamaria.org.

ATTACHMENTS
Attachment A – Available Funding
Attachment B – Priorities for Fiscal Years 2024-25
Attachment C – Federal Guidelines for Eligibility
Attachment D – Additional City Criteria for CDBG Public Service Funding Attachment E – Additional Criteria Considered
Attachment F – Public Service Recommendations
Attachment G – Capital Recommendations
Attachment H – Staff Analysis

ATTACHMENT A

ANTICIPATED CDBG FUNDING
FISCAL YEAR 2024-2025
As of August 17, 2023

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM

Anticipated Entitlement Amount
2024-25 Entitlement Amount $ 1,394,952
Anticipated Program Income (PI/RL) (2023-2024) 1 $ 25,000 Reprogrammed CDBG funding $ 146,000
Total CDBG Resources $ 1,565,952

Anticipated CDBG Allocations
Allocation for Public Services (15% cap) $ 209,242
Allocation for Capital Projects (65% + reprogramming) 2 $ 1,052,720 Allocation for General Administration (20 percent, plus PI) 3 $ 268,990 Fair Housing $ 10,000

1 Program income (PI) that may be generated from existing revolving loan fund programs, such as Residential Rehabilitation Loan Program . It may fluctuate and for that reason it is not included in “Total CDBG Allocations.”

2 This includes 15,000 for TBRA administration, leaving $1,037,720 for subrecipients.

3 20% is $278,990; however, $10,000 is for mandated Fair Housing testing as required by HUD.

ATTACHMENT B

CITY OF SANTA MARIA

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

FUNDING PRIORITIES
FOR FISCAL YEAR 2024-2025

1. Prevent homelessness, address critical needs, and assist at-risk youth, elderly, and underserved populations
 Assist low to moderate income persons in need of food, shelter, clothing, health care and/or safety.
 Prevent juvenile delinquency and divert at -risk youth from gang involvement, crime, substance abuse, family violence, school problems, and out-of-control behavior.  Address the housing, health care , accessibility, and service needs of underserved populations such as, but not limited to elderly and persons with mental, physical, emotional, and developmental disabilities and/or diseases.

2. Expand educational and development opportunities
 Support and develop social services and facilities and provide opportunities for youth development that will provide positive experiences needed by youth to achieve success.
 Encourage programs to improve academic performance and educational outcomes for youngsters aged preschool through post K-12.
 Support and encourage programs to provide adult literacy training and encourage life- long learning.

3. Provide affordable housing
 Develop and support programs and projects to increase the supply of affordable housing for low to moderate income persons.
 Maintain and upgrade existing low to moderate income neighborhoods and preserve affordable housing stock.
 Provide services that will assist low to moderate income homeowners and renters to continue living in their homes safely.

4. Revitalize existing neighborhoods
 Revitalize existing neighborhoods in low to moderate income areas by increasing services such as supportive social services, and upgrading public infrastructure, such as street lighting, improved sidewalks, parks, and recreational public facilities.

Note: The priorities are not listed in order of importance. They are numbered for reference purposes only.

Priorities #1 and #2 will only be considered for CDBG public services funding.

ATTACHMENT C

FEDERAL GUIDELINES FOR ELIGIBILITY
Community Development Block Grant Program

General
Title I of the Housing and Community Development Act of 1974 (Public Law 93 -383) created the Community Development Block Grant (CDBG) funding program, replacing eight former categorical grant and loan programs under which communities competed nationally for funds. Localities decide how and where the CDBG funds are to be spent, subject to compliance with certain Federal regulations. Projects are not subject to prior Federal approval, but the use of CDBG funds is monitored by the U.S. Department of Housing an d Urban Development (HUD). The City of Santa Maria is an entitlement community under the CDBG Program.

National Objectives
The proposed project or activity must meet one of the three national objectives outlined below.

1) Benefits low- and moderate -income persons as defined by the U.S.

Department of Housing and Urban Development (HUD).

To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the City, 51 percent of whom are low and moderate-income people. At least 70 percent of all CDBG program funds must be expended for activities that benefit low and moderate-income persons over one, two or three consecutive program years, as specified by the grantee. This is distinct from the requirement that individual activities which are considered to meet the low and moderate-income national objective must benefit persons 51 percent of whom are low and moderate income.

A low- and moderate-income person is defined as a member of a family having an income equal to or less than the Section 8 Housing Assistance Payments Program low-income limit established by HUD. Unrelated individuals shall be considered as one-person families for this purpose.

2) Aids in the prevention or elimination of slums or blight.

To meet this national objective, the proposed activity must be provided within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deter ioration of the area. There must be a substantial number of deteriorated or deteriorating buildings or public improvements throughout the area.

3) Meets community development needs having a particular urgency where existing conditions pose a serious and i mmediate threat to the health or welfare of the community, and no other funding sources are available.

To meet this national objective, the proposed activity must be provided to deal with major catastrophes or emergencies, such as floods or earthquakes that have a community-wide impact.

ATTACHMENT C
Types of Activities
In addition to meeting one of the national objectives, the proposed project or activity must be determined eligible under one of the following activity categories:
 Acquisition of real property
 Disposition of real property
 Acquisition, construction, reconstruction, rehabilitation or installation of public facilities and improvements
 Site improvements
 Privately-owned utilities
 Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites
 Interim help in areas showing physical deterioration where immediate action is necessary to arrest deterioration and permanent improvements will be conducted  Removal of architectural barriers
 Housing rehabilitation
 Code enforcement
 Historic preservation
 Commercial or industrial rehabilitation
 Special activities by subrecipients
 Public services
To be eligible, a public service must be either a new service or an increase in the level of an existing service above that which was provided in the previous 12 months. This must only be demonstrated in the first year a public service activity is funded u nder the CDBG Program.

Public services must be directed toward improving the community’s services and facilities, including, but not limited to those concerned with employment, crime prevention, childcare, health, drug abuse, education, fair housing counseling, energy conservation, welfare, or recreation. Costs may include labor, supplies and materials necessary to provide the service.

The total amount of CDBG funds allowed for public services is 15 percent of the annual entitlement grant plus 15 percent of the program income received during the preceding program year.

 General program administration
The total amount of CDBG funds allowed for general program administration is 20 percent of the annual entitlement grant plus 20 percent of the program income received during the preceding program year.

ATTACHMENT D

ADDITIONAL CITY CRITERIA

FOR CDBG PUBLIC SERVICE FUNDING

In addition to the Federal guidelines for eligibility, the City of Santa Maria has established the following local criteria for allocating CDBG funds to agencies that provide public services.

 Priority will be given to public service agencies that provide food, shelter, clothing or safety on an emergency basis to Santa Maria City residents. The safety provision, as defined by the City Council, means an immediate threat to an individual's physical well being.

 Priority will be given to those programs that prevent juvenile delinquency and divert at-risk youth from gang involvement, crime, substance abuse, family violence, school problems, and out-of-control behavior.

 Services provided by an agency are targeted at Santa Maria City residents.

The intent is to ensure that funding is provided to those agencies that provide direct services to City residents.

 The agency does not provide a duplicative service, i.e. one that is already provided by another agency or organization.

This is to avoid funding new agencies that propose to offer services that are already being effectively provided by existing community agencies or organizations.

 The agency demonstrates it has sought funding from a variety of sources.

This is to provide higher priority to those agencies that attempt to obtain funding from other sources, rather than just the City of Santa Maria.

 The agency shows an elevated level of cooperation and coordination with existing related programs and other community resources.

This is to ensure that funding is provided to those agencies which effectively coordinate the services they offer with other agencies and organizations within the City.

 Past performance and history of the agency or organization are considered in order to assess the agency's prospects for achieving its goals and objectives.

Priority will be given to those agencies that have been in existence and have effectively provided services for at least three years.

With the limited amount of funding that is available for public services and the tremendous need in the community, it is not possible to provide seed money to agencies for new services. It is important that agencies demonstrate an effective, efficient and proven level of service in order to favorably compete for funding.

ATTACHMENT D
 The agency's program provides a service to or for a City department, or reduces City costs or other government costs elsewhere.

It has been dem onstrated that, in many cases, private, non -profit agencies can provide a less costly and more efficient level of service than government. Priority should be given to those agencies that provide a needed service to a City department or reduce costs to a City department or other governmental agency.

 The agency provides an efficient level of service at the least cost possible.

Higher priority will be given to those agencies that provide the most cost -effective level of service. Typically this will include those agencies that maximize the use of funding for direct services rather than indirect or overhead costs and utilize volunteers whenever possible.

ATTACHMENT E

ADDITIONAL CRITERIA CONSIDERED

FOR CAPITAL PROJECTS

 Capital/Bid Requirements - Three bids (at least one being from a Santa Maria contractor) are required by applicants if they are applying for funding to assist with a rehabilitation project and it should be completed within twelve months of receiving funding. If an applicant is applying for acquisition, one appraisal must be submitted, and the acquisition should be completed within twelve months of receiving funding. If new construction, a project estimate would have to be produced and the project must be completed within three yea rs of receiving funding.

 Project Readiness - If the project involves acquisition and/or new construction, this means that planning and engineering is advanced enough that, given sufficient funding, construction can begin within a brief time and be completed within three to five years. In addition, zoning and land use entitlements must be in place.

 Financial Feasibility - How realistic the budget is, and the ability of the project or program to operate sufficiently based on the budget?

 Cost Efficiency - Is the budget efficient, including reasonable costs to develop a capital or housing project or deliver program services? Does the budget effectively accomplish the goals of the project or program without using more funding than necessary to accomplish those goals?

 Administrative Capacity - The ability of project team to deliver project results in compliance with complex program regulations and other federal requirements, including agency experience with similar projects, agency experience with Federal grant programs, finance staff experience, and past performance under City projects and/or programs.

 Piecemeal Capital Projects - Applicants are recommended to give a detailed list of the items that must be rehabilitated and/or constructed rather than provide applications for smaller amounts. Applicants should do a comprehensive evaluation of the condition of the facility with priorities for phrasing if necessary. It is suggested that prior to applying, applicants prioritize the projects that need to be taken care of and focus on projects that involve health, safety, and code violations/upgrades.

 Prior Unexpended Allocations - If an applicant has not spent its CDBG Capital funds from previous fiscal years, the applicant may not qualify. The applicant’s previously funded project must be completed before more monies are allocated for a different project.
2023-24
1 Meals on Wheels Santa Maria Valley Inc. - Meals on Wheels SMV 20,424$ 21,000$ 21,000$ 20,900$ Elderly 2 Foodbank of SB County - Nutritional Security 20,424$ 21,000$ 21,000$ 20,900$ Critical Needs 3 North County Rape Crisis & Child Protection Center - SM Services 18,350$ 19,290$ 20,000$ 20,000$ Critical Needs 4 Catholic Charities - Santa Maria Community Services 18,424$ 20,000$ 20,000$ 20,000$ Critical Needs 5 Good Samaritan Shelter - Freedom Warming Center 18,750$ 20,000$ 20,000$ 15,000$ Homeless 6 Good Samaritan Shelter - Homeless Shelter Programs 18,750$ 20,000$ 20,000$ 15,000$ Homeless 7 Alliance for Pharmaceutical Access - Advocacy Program to Obtain Low or No Cost Medications 18,424$ 20,000$ 20,000$ 15,000$ Critical Needs 8 Community Partners in Caring - Volunteer Caregiving Program 18,424$ 20,000$ 20,000$ 15,124$ Elderly 9 The Salvation Army - Hot Lunch Program 18,424$ 20,000$ 20,000$ 15,000$ Critical Needs 10 Fighting Back Santa Maria Valley - FBSMV Program Funding 18,424$ 21,000$ 20,000$ -$ Youth / Homeless 11 Family Service Agency of SB County - Long Term Care Ombudsman N/A 21,000$ 21,000$ -$ Elderly 12 Independent Living Resource Center - Community Living and Transition Services for Older Adults and People with Disabilities N/A 19,800$ 15,000$ 15,000$ Special Needs 13 CALM Inc. - Home Visitation Program N/A 20,000$ 20,000$ -$ Youth 14 People's Self-Help Housing - Supportive Housing for At-Risk Farmworker Families N/A 21,000$ 21,000$ -$ Critical Needs 15 SMOOTH, Inc. - Senior Dial A Ride N/A 21,000$ 21,000$ -$ Elderly 16 Foundation for Cottage Rehab. & Goleta Valley Cottage Hospitals - Coast Caregiver Resource Center N/A 20,000$ -$ -$ Critical Needs 17 NBCC, dba New Beginnings - Safe Parking Rapid Rehousing Program N/A 20,000$ -$ -$ Homeless 18 Kingdom Causes dba City Net - Client Storage and Relocation N/A 15,000$ -$ -$ Homeless 188,818$ 360,090$ 300,000$ 171,924$ 209,424$ 209,424$ 209,424$
171,924$ Limit for Committee
37,500$
City Council Set Aside
(150,666)$ (90,576)$ -$
Contingency if more money: If between $0 and $14,999, fund everyone that is under $20,000 evenly up to the cap. If $15,000, go to Fighting Back. If more than $15,000 and under $30,000, give to Fighting Back and then evenly to those getting under $20,000. The top four are not bumped up at that time. If more than $30,000, fund Fighting Back and Family Service Agency's Long-Term Care Ombudsman program. (RM/IB - All Ayes and None Opposed)
Contingency if less money: If less than $20,000, evenly take from the top four. If less than $20,000, evenly take from the top four. If less than $30,000, cut ILRC and then evenly from the top four. (RM/IB - All Ayes and None Opposed)
City of Santa Maria Block Grants Advisory Committee 2024-25 Public Services Recommended Allocations 2024-25
Public Services ApplicantSurvey
Ranking Committee
Recommendation Allocation Requested
Amount
BGAC Allocation
Updated 02/16/24 AV
Population To Be
Served Team
Recommendation
TOTALS
2024-25 Funding Amount (Estimated)

BALANCE REMAINING / SHORT
City Council Allocation

ATTACHMENT F
2023-24
1 City of Santa Maria Recreation and Parks Dept. - Santa Maria Community Sports Park -$ $ 1,052,720 $ 300,000 $ 444,334 $ 23,386 4 High Revitalize Existing
Neighborhoods / Area
Benefit
$467,720.00
2 CommUnify (formerly Community Action Commission or
CAC) - Safe at Home (Minor Home Repair) 100,000$ $ 75,000 $ 70,000 $ 66,500 $ 3,500 3 High Elderly, Disabled Low
Income Homeowners /
Renters
$70,000.00
3 Community Action Partnership of San Luis Obispo County, Inc. (CAPLSO) - Minor Home Repair Program 200,000$ $ 150,000 $ 150,000 $ 133,000 $ 7,000 3 High Elderly, Disabled Low
Income Homeowners /
Renters
$140,000.00
4 Family Service Agency of Santa Barbara County - Secure Front Office
-$ $ 75,800 $ 50,000 $ 57,000 $ 3,000 1 Medium Critical Need, Elderly, Youth, Families
$60,000.00
5 Fighting Back Santa Maria Valley - Unhoused TAY
Navigation Center
-$ $ 599,000 $ 300,000 $ 285,000 $ 15,000 1 High Homeless, At Risk,
Transitional Aged
Youth
$300,000.00
6 TBRA Administration 15,000$ 15,000$ N/A $ 15,000 $ - 3 N/A Elderly, Disabled Low
Income Homeowners /
Renters, Homeless
$15,000.00
315,000$ 1,967,520$ 870,000$ 1,000,834$ 51,886$ $1,052,720.00 1,052,720$ 1,052,720$ 1,052,720$
(914,800)$ 182,720$ 51,886$ (51,886)$ City of Santa Maria Block Grants Advisory Committee 2024-25 Capital Project Recommended Allocations Capital Development Project Applicant
2024-25
CDBG
Priority
City
Council
Priority
Target
Population To
Be Served Allocation Requested
Amount
Committee
Recommendation
Project
Delivery
Costs
Team
Recommendation
Contingency if more money: Give it to the sports complex (MG/RJ - All Ayes, None Opposed) Contingency if less money: Take money away evenly from the top four - City of SM, CommUnify, CAPSLO, and FSA, up to a cap of 5%. If there is a reduction of more than that, take it away from the sports complex. (MG/RM - All Ayes, None Opposed) Updated 02/16/24 AV
TOTALS
2024-25 Funding Amount & Reprogramming from Previously
Closed Out Projects (Estimate from 08/2023)

BALANCE REMAINING / SHORT

ATTACHMENT G
City of Santa Maria
Community Development Block Grant Program
Fiscal Year 2024-25 Public Service Funding
Application Summaries and Staff Analysis on Agency Performance

ATTACHMENT H
Rating Scale

1 – Unacceptable Agency did not submit any required documents (reports / invoices) in timely manner and did not fully expend its allocation in previous years. 2 Agency did not submit more than three of the required documents (reports / invoices) in a timely manner; requires extensive follow-up and/or did not fully expend its allocation in previous years. Agency’s projects have not been “shovel-ready” in the past.
3 – Needs Improvement
Agency has difficulties submitting required documents (reports and/or invoices) in a timely manner, requires follow-up and/or did not fully expend its full allocation. Agency has executed contract amendments due to the inability to expend its full allocation during the contract period. 4 Agency has submitted an invoice and/or report late. Agency is responsive when revisions need to be made.
5 – Satisfactory
Agency does a great job submitting its required documents in a timely manner; expends allocation in a timely manner; and is responsive when revisions need to be made.

NEW – The agency has not received CDBG funding from the City of Santa Maria in the last five years.

NOTE: Agency monitoring review letters mentioned in the staff analysis are available for review upon request.

Please contact City staff.

1. Application Name Alliance for Pharmaceutical Access
Patient Advocacy for Affordable or No Cost Medications – $20,000 Activity Description
Alliance for Pharmaceutical Access (APA) provides a vital service to Santa Maria residents who have chronic or other serious health conditions which require compliance with medication treatments. Through patient advocacy, APA helps provide people with the medications they need, at nominal or no cost. The program is designed to help those who most often encounter barriers to accessing healthcare services such as the uninsured or underinsured and other individuals who are at risk of not receiving access to medications due to language, financial, or other barriers. The program plans on serving 69 unduplicated Santa Maria residents with CDBG funding by securing approximately 207 prescription medications.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

2. Application Name CALM Inc.

Home Visitation Program – $20,000
Activity Description
CALM’s Home Visitation Program addresses risk factors and provides targeted support for families at -risk of abuse, neglect, and other forms of childhood trauma. CALM clinicians and Mental Health Specialists work within the home or other natural setting using evidence -informed approaches; services address the mental health needs of parents/caregivers postnatally and help to build a strong home foundation through the first 3 years of a child’s life. CALM currently facilitates home visitation services using two evidence- based approaches with proven efficacy in fostering healthy, resilient families.

CALM will provide approximately 152 units of service to 19 clients with CDBG funds. A unit of service is defined as a home visitation.

ATTACHMENT H
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

3. Application Name Catholic Charities
Community Services Program – $20,000
Activity Description
The Community Services Program provides food, clothing, rent/utility assistance, case management and referrals. The funds will be used exclusively for the Santa Maria program, providing emergency services to qualifying, low-income clients to allow them to become more stable and self- sufficient. The program will provide 576 units of service to at least 288 clients with the use of CDBG funds. Units of service can represent weekly groceries, clothing, hygiene kits, ID vouchers, rental, and utility assistance.

Performance Rating 3
Notes Regarding
Application / CDBG
Performance
 During the FY 2022 -23 subrecipient monitoring review, City staff addressed concerns regarding the inconsistencies with proposed goals and reporting . Although the agency states procedures have been implemented to ensure effective program administration, the agency continues to display reporting inconsistencies.
 On January 29, 2024, City staff spoke with agency staff regarding its current FY 2023-24 client numbers. Agency staff stated they were behind in inputting physical client intakes into its online reporting system; therefore, the CDBG client numbers the agency submitted for quarters one and two were incorrect. Agency staff stated the remaining data would be inputted within “a couple months”.
 City staff gave the agency until February 29 , 2024, to resubmit its client numbers. The agency submitted the updated reports by the new deadline.

4. Application Name Community Partners in Caring
Volunteer Caregiving Program - $20,000
Activity Description
Through community volunteers, Community Partners in Caring provides door-through-door transportation to medical and other health/wellness appointments; friendly visits; reassurance calls; shopping and other day-to- day errands for those that are unable to leave their home without assistance.

With the use of CDBG funds, this program will provide 2 55 units of service to 1 7 seniors. Services include prescription and grocery shopping, friendly visits/calls, and food delivery.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 The agency was not recommended for funding in FY 2022 -23. The agency received funding during FY 2023-24 and there are no concerns to report for the current year.
 Agency is responsive when revisions need to be made.

5. Application Name
Family Service Agency of Santa Barbara County / SMV Youth & Family Center
Long-Term Care Ombudsman – $21,000
Activity Description
Family Service Agency —Santa Maria Valley Youth & Family Center (FSA - SMVYFC) operates the Long -Term Care Ombudsman (LTCO) program in Santa Barbara County. LTCO advocates for residents living in all of Santa Barbara County's long -term care facilities which includes 55 facilities (4 Skilled Nursing and 51 Residential Care Facilities for the Elderly) operating in the City of Santa Maria which includes a total of 1,093 beds. LTCO staff and

ATTACHMENT H
volunteers will provide unannounced facility visits to ensure the environment is clean and safe; resolving resident quali ty of care issues; witnessing Advanced Health Care Directives (legally required); preventing resident evictions; and providing information about care options. The LTCO program also operates a crisis line for calls made outside of regular business hours .

This program will serve 174 unduplicated individuals with at least 191 units of service with the use of CDBG funds. A unit of service would be providing residents with information, resolving quality-of-care complaints, and witnessing advanced health care directives. Each client will receive information regarding the LTCO program , while quality-of- care complaints and witnessing advanced health care directives occurs on a case-by-case basis.

Performance Rating 4
Notes Regarding
Application / CDBG
Performance
 During FY 2019 -20, the agency did not expend $720.45 of its grant allocation. (Safe Child Program)
 The agency did not receive public service funding in FY 2020-21 and FY 2021-22. However, during FY 2020 -21 the agency received capital funding and did not expend $2,197.60 of its allocation.  City staff have addressed these issues in the agency’s monitoring letters.  The agency received funding in FY 2022 -23, there were no concerns reported in the monitoring review.

6. Application Name Fighting Back Santa Maria Valley (FBSMV) Homeless Children and Youth Services - $21,000
Activity Description
FBSMV is requesting funds to continue supporting its unhoused children and provide additional youth services. This program will provide a variety of necessary resources and services to the homeless youth (age 16-24) in the community to get them into permanent housing and in improved health. The program will serve 7 unduplicated individuals with 210 units of service with the use of CDBG funds. The agency will offer comprehensive services to youth and their families including services that provide educational support services, basic needs and well-being services, and coordination and communication services.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

7. Application Name Foodbank of Santa Barbara County
Nutritional Security for the City of Santa Maria - $21,000 Activity Description
CDBG funds will be used to purchase culturally relevant foods, with an emphasis on fresh produce, for distribution to clients residing in the City of Santa Maria. Foods will be distributed at Foodbank's direct -to-client programs, including children's nutrition programs, mobile food pantries, mobile farmer's markets, and Older Adult Nutrition program. This program will provide approximately 12,160 units of service (meals) to 320 unduplicated individuals with the use of CDBG funding.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

ATTACHMENT H

8. Application Name
NEW Foundation for Cottage Rehabilitation & Goleta Valley Cottage Hospitals
Coast Caregiver Resource Center – $20,000
Activity Description
Coast Caregiver Resource Center (CCRC) is the point of entry to local supportive services available to nonpaid family members, ages 18 and older, caring for adults with adult -onset brain impairments and other adults with disabling conditions. CCRC contributes to a healthy and sustainable caregiving journey for nonpaid family members through cas e management, education, short -term mental health counseling, and respite care. This program will provide approximately 420 units of service (hours of respite care) to 7 unduplicated individuals with the use of CDBG funding.

Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
 The City has not provided CDBG funding in the past for the proposed program.
 Application required additional follow up due to incomplete and/or inconsistent information.

9. Application Name Good Samaritan Shelter
Freedom Warming Center – $20,000
Activity Description
Freedom Warming Centers (FWC) provide overnight shelter to homeless and chronically homeless individuals to escape winter weather conditions that could be life -threatening. Guests are provided with a hot meal for dinner , breakfast items in the morning, a warm place to sleep and access to resources designed to meet their immediate needs. FWC are low-barrier and accepts individuals with pets. The shelter activates when winter conditions reach 35 degrees or less and/or there is a 50 percent chance of rain two or more nights in a row between November 15th and March 30th. The program will provide 920 shelter bed nights to approximately 92 unduplicated individuals with the use of CDBG funding.

Performance Rating 4
Notes Regarding
Application / CDBG
Performance
 The Freedom Warming Center program was formerly administered by the Unitarian Society of Santa Barbara. Fiscal Year 2021-22 was the first year the program was managed by Good Samaritan Shelter.  During FY 2021 -22, the agency was unable to expend $7,288.53, approximately 49 percent of its allocation. The agency reported that it received a significant amount of funding through the Emergency Solutions Grants – CARES Act (ESG-CV) used “to prevent, prepare for, and to respond to coronavirus.” The agency informed staff that HUD was adamant about expending these funds first, therefore most of the costs associated with this program were billed to ESG -CV. The agency informed City staff that there will be no funding provided through ESG - CV during the 2022-23 fiscal year and will not have any issues expending its full allocation.
 During FY 2021-22, the agency submitted its second quarter report late.  There were no concerns addressed during the agency’s monitoring review for FY 2022-23. Agency is responsive when revisions need to be made.

ATTACHMENT H

10. Application Name Good Samaritan Shelter
Homeless Shelter Programs – $20,000
Activity Description
The emergency shelter provides shelter, food, mental/physical health care and clothing for homeless persons and families on a year -round basis. The Emergency Shelter facility serves up to 90 clients per night, and residents have an extended length of stay of up to 90 days per year. This program will provide 810 shelter bed-nights to approximately 9 unduplicated persons with the use of CDBG funds.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

11. Application Name
Independent Living Resource Center (ILRC)
Community Living and Transition Services for Older Adults and People with Disabilities - $19,800
Activity Description
Diversion services prevent homelessness and institutionalization amongst individuals with disabilities and older adults. Transition services facilitate the transition from an institutional setting, such as a skilled nursing facility (SNF) or hospital, or homelessness to community -based living for the same demographic. Clients receive individualized training from staff to learn adaptive skills and practice essential life activities. The agency provides (among other services): peer role modeling and support with adapting to a newly acquired disability or lifelong disability experience, applying for benefits, locating affordable/accessible housing, personal assistance training, and referrals so that consumers may maintain their home and independent living status. This program will serve 7 unduplicated individuals with 56 units of service with the use of CDBG funds. The unit of service is the number of times the agency engages with an individual to reach their desired service outcome by providing services such as housing navigation, assistive technology, advocacy, vocational support, and more.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 The agency was not recommended for funding for FY 2023 -24 but prior to that the agency was funded consecutively for the last five years.  Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

12. Application Name NEW Kingdom Causes dba City Net
City Net Client Storage and Relocation – $15,000
Activity Description
The City Net Team located in Santa Maria is requesting funding to cover expenses related to obtaining storage units and furniture for clients moving into housing. The agency will combine funding requested with a “bed drive” to combine with CenCal/CERF housing placements. Requested funding would be u sed for client’s storage, furniture, and moving/transportation services, and additional services. Funding would be used to provide direct assistance to individuals including the costs of storage units, purchase of furnishings and other housing needs, and moving fees for the clients assisted.

This program will serve 5 unduplicated individuals with approximately 15 units of service with the use of CDBG funds. A unit of service could be up to 12 months of storage for household furnishings, moving services, as well as household necessities such as furnishings and other household items.

ATTACHMENT H
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
 The City has not provided CDBG funding in the past for the proposed program.
 City Staff are unsure if the purchase of furnishings is considered an eligible expense under CDBG. If the agency is recommended for funding, City Staff will need to do additional research, or the agency will need to choose an eligible expense.

13. Application Name Meals on Wheels Santa Maria Valley, Inc. - $21,000 Activity Description
Meals on Wheels Santa Maria Valley provides home delivery of nutritious, hot meals to low-income elderly and disabled community members with special dietary needs. Home delivered meals drastically reduce the need for an assisted living placement. The servi ce goes well beyond the delivery of a meal, the agency provides informal health and welfare check. This program will serve 2 0 unduplicated seniors with 5, 280 meals and visits for a whole year with the use of CDBG funds.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

14. Application Name NEW New Beginnings Counseling Center (NBCC) Safe Parking Shelter and Rapid Rehousing Program - $20,000 Activity Description
The Safe Parking Shelter and Rapid Re -Housing Program provides safe overnight shelter for vehicular homeless persons. Safe Parking also provides rapid rehousing, case management, street outreach, housing navigation and housing retention services, and financial assistance to program shelter clients and the homeless referred through Coordinated Entry, to transition them into, and help them to maintain, secure housing. This program will serve 2 unduplicated individuals with 48 units of service each with the us e of CDBG funds. Overall, the program is expected to serve 30 unduplicated individuals.

Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
 Agency has not received CDBG funding from the City of Santa Maria in the past. The agency has been consistently funded by the City of Santa Barbara, County of Santa Barbara, and City of Goleta CDBG funds.  There is currently an ordinance in place that does not allow for safe parking in the city limits. As a result, New Beginnings would need to use the funding in other ways to assist the unhoused besides using it for safe parking.
 There were inconsistencies in the agency’s grant application w hich required additional follow up.

15. Application Name North County Rape Crisis and Child Protection Santa Maria Services – $19,290
Activity Description
The Santa Maria Program provides education, prevention, and intervention services to victims of sexual assault and child abuse. This includes 24 -hour Hotline assistance, emotional support, and case management, ChildSAFE education programs, individual and support group counseling services, and accompaniment to hospital, law enforcement, Sexual Assault Response Team (SART) facilities, and court . This program will serve 324 unduplicated individuals with 697 units of service with the use of CDBG funds. Each unit of service represents separate service and/or contact received by an individual client which may include accompaniment,

ATTACHMENT H
counseling, follow up, referral, classroom pre sentations, in -service trainings, and mandated reporter trainings.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 Agency submits invoices and quarterly reports in a timely manner.  Agency is responsive when revisions need to be made.

16. Application Name NEW People's Self-Help Housing Corporation Supportive Housing Services for At-Risk Farmworker Families - $21,000 Activity Description
The Supportive Housing Program (SHP) is located at three affordable, supportive properties for farmworker households, Los Adobes de Maria I, II, and III (the LADMs), which house 151 families with over 600 Santa Maria residents. Clinical case management services are provided by licensed and associate clinical social workers and marriage and family therapists (LCSWs, ACSWs, LMFTs, and AMFTs) to assist low to moderate income persons in need of food, shelter, clothing, health care and/or safety. Services address the housing, health care, accessibilit y, and service needs of USDA farmworkers. With the use of CDBG funding, this program will serve 17 unduplicated households with approximately 170 hours of clinical services provided.

Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
 Agency has not received CDBG public service funding since FY 2015 -

16.  The agency has received CDBG funding for several capital projects in the last five years.
 Sent multiple follow up emails regarding application revisions.

17. Application Name NEW SMOOTH, Inc.

Senior Dial A Ride – $21,000
Activity Description
The Senior Dial A Ride program provides origin to destination transportation for seniors. Wheelchair accessible vans are available to take seniors to medical appointments, grocery shopping, to the beauty parlor, to visit a friend, or for any reason. Many o f the clients do not have alternate transportation available, often do not qualify for services such as ADA and cannot afford other private options such as a taxi. This program allows clients the independence of being able to schedule transportation on the ir own. This program will serve approximately 316 unduplicated seniors with approximately 948 units of service (rides) with the use of CDBG funds.

Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
 Agency has not received CDBG public service funding since FY 2015 -

16.  Additional revisions were requested following the application deadline.  The agency was instructed to provide additional information in the program budget narrative regarding the inconsistency between the expenses and revenue reported.

18. Application Name The Salvation Army
Hot Lunch Program – $20,000
Activity Description
The program helps decrease and prevent food insecurity and helps provide a means to help them achieve economic stability. The Hot Lunch Program will provide hot and nutritious lunches, free of charge, Monday through Friday, from 11:30 AM to 12:30 PM, at Th e Salvation Army's Santa Maria Corps Community Center. The program is offered and served to all persons in Santa

ATTACHMENT H
Maria facing hunger or lack consistent access to a food source to address food insecurity. As such, program beneficiaries are primarily low-income and homeless households. Each meal consists of a main course, fruits, vegetables, dessert, and beverage, with consideration given to special dietary needs. This program will serve 8,250 individuals with 33,000 meals with the use of CDBG funds.

Performance Rating 4
Notes Regarding
Application / CDBG
Performance
 During FY 2020-21, the agency submitted its first quarter report late and did not expend $208.47 of its grant allocation. In the agency’s FY 2020- 21 monitoring letter, City staff addressed issues regarding the agency’s timeliness, administrative capacity, and file retention.  The agency did not apply for funding during FY 2021-22.  During FY 2022 -23, the agency did not expend $0. 45 of its overall allocation due to discrepancies in the agenc y’s invoices. This was addressed in the agency’s monitoring review letter.

STAFF NOTES: The number of people served with the use of CDBG funds (reference Tables tab) and units of service (question 11 of the Application Questions tab) is based upon the information entered in the grant application via Zoom Grants. The tables tab is a new feature Staff added in the grant application to help determine the impact of CDBG funding.

ATTACHMENT H
City of Santa Maria
Community Development Block Grant Program
Fiscal Year 2024-25 Capital Funding
Application Summaries and Staff Analysis on Agency Performance

Rating Scale

1 – Unacceptable Agency did not submit any required documents (reports / invoices) in timely manner and did not fully expend its allocation in previous years. 2 Agency did not submit more than three of the required documents (reports / invoices) in a timely manner; requires extensive follow-up and/or did not fully expend its allocation in previous years. A gency’s projects have not been “shovel-ready” in the past.
3 – Needs Improvement
Agency has difficulties submitting required documents (reports and/or invoices) in a timely manner, requires follow-up and/or did not fully expend its full allocation. Agency has executed contract amendments due to the inability to expend its full allocation during the contract period. 4 Agency has submitted an invoice and/or report late. Agency is responsive when revisions need to be made.
5 – Satisfactory
Agency does a great job submitting its required documents in a timely manner; expends allocation in a timely manner; and is responsive when revisions need to be made.

NEW – The agency has not received CDBG funding in the last five years.

NOTE: Agency monitoring review letters mentioned in the staff analysis are available for review upon request.

Please contact City staff.

1. Application Name
City of Santa Maria / Community Programs Division
Tenant Based Rental Assistance (TBRA) Program Administration - $15,000
Activity Description
This funding is set aside to assist the Community Programs Division in covering the administrative costs associated with managing the Tenant Based Rental Assistance (TBRA) Program. TBRA provides up to $2,500 to income qualifying individuals that need assistance covering their rental deposit in Santa Maria. It is funded through HOME, but since the City obtains its funding through the County of Santa Barbara's HOME Consortium, the City cannot use any of that funding to cover the administration of the grant. CDBG Capital funding can be used to help cover the administrative costs associated with a HOME program.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 This funding is necessary to cover the cost of City staff’s administration of the program. Without the funding, general fund dollars will need to be used to cover Staff's time.

2. Application Name City of Santa Maria / Recreation and Parks Department Santa Maria Community Sports Park – $1,052,720
Activity Description
The Recreation and Parks Department will transform a highly visible property currently used for agricultural farmland into a 19.7-acre sports complex. The project can be considered an expansion of the Minami Community Center Park and the Adam Basin located at 600 West Enos Drive. This project will include four large fields suitable for soccer, lacrosse, rugby, futsal, skill building, and practice games. In addition to providing fields for organized sports, community events can be held at the site bringing together individuals

ATTACHMENT H
who can enjoy safe walking trails, exercise stations, and playgrounds. This project will be an area benefit activity as the Community Sports Complex will be open for all City residents. *Prevailing wage and Section 3 WILL apply, as well as a Federal Environmental Assessment (at a minimum ) since agricultural farmland is being converted into something different. *
Performance Rating 2
Notes Regarding
Application / CDBG
Performance
 In the agency’s FY 2022 -23 monitoring review letter, staff addressed concerns regarding timeliness and project implementation for both the Chapel (Machado) Plaza Rehabilitation and the Preisker Park Improvement Project (FY 2021-22).
 The recent monitoring review letter addressed the Chapel (Machado) Plaza Rehabilitation, which is a FY 2020 -21 capital project that was not closed out until the end of FY 2022-23.
 The letter also addressed the Preisker Park Improvement Project, which is currently underway, which is FY 2021-22. The project is near completion, however, has been carried over into its third fiscal year.  These concerns were addressed during an on-site monitoring visit.

3. Application Name Community Action Commission of Santa Barbara County dba CommUnify – Safe at Home – $75,000

Activity Description
The agency will provide minor repairs, structural repair services (such as improved exterior lighting for security, extended exterior rails, handicap toilet installations, exterior ramps), installation of slip-and-fall prevention measures to seniors aged 62 and above. CommUnify proposes to offer non - emergency maintenance services to approximately 30 clients to assist with upkeep of current senior occupied housing stock. The agency will also install slip -and-fall prevention and other measures for disabled adults aged 21 to 61. *Prevailing wage and Section 3 do not apply* Performance Rating 1.5
Notes Regarding
Application / CDBG
Performance
 During FY 2019 -20 the agency was unable to expend its full allocation and left a remaining balance of $55,612, approximately 70 percent of its original grant allocation.
 In the agency’s monitoring letter and visit for FY 2020 -21, City staff addressed the agency’s timeliness and goal outcomes regarding the Minor Home Repair program. The agency was unable to expend its FY 2020-21 allocation due to unforeseen obstacles related to the COVID-19 pandemic. The contract was extended into FY 21-22.
 Several meetings took place during FY 2021-22 to address performance concerns related to invoicing, timeliness, project implementation and record keeping. Discrepancies were found within the agency’s invoices along with the final demographic reports.
 The agency was given two fiscal years to spend $71,250 but it was unable to expend its full allocation and left a remaining balance of $6,559.  During FY 2022 -23, the agency proposed it would serve a total of 42 households with th e allocation of $71, 250. At the end of the reporting period, CommUnify served a total of 36 unduplicated households with $58,571.81. Meeting only 86 percent of its proposed goal and leaving $12,678.17 which is nearly 18 percent of the overall allocation.  An on-site monitoring review was conducted for the FY 2022-23 reporting period. CommUnify staff reported that additional in-house contractors are needed to fully expand its funding allocation and to meet proposed goals.

ATTACHMENT H
 For the current FY 2023 -24 program year, the agency continues to display administrative challenges. Its quarter two invoice had approximately $201.15 of ineligible administrative expenses. This included expenses that were not associated with the current program year, and administrative expenses associated with client intakes that had not been approved by the City.

4. Application Name
Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO)
Minor Home Repair - $150,000
Activity Description
The agency will provide essential home repair services including handicapped access improvements, plumbing, heating, drywall, flooring, and other general repairs for low-income residents of the City of Santa Maria. The agency estimates that it will serve a pproximately 25 Santa Maria residents. The minor home repair is significantly more intense than what can be offered by CommUnify, hence why the number of people served, and the amount requested is different than CommUnify's. These repairs include wheelchair ramps, accessible showers, accessible sinks and widened doorways. CAPSLO crews have extensive experience completing these kinds of repairs and improvements. *Prevailing wage and Section 3 do not apply*
Performance Rating 1.5
Notes Regarding
Application / CDBG
Performance
 During FY 2019 -20 the agency was unable to expend the allocated funding for the Minor Home Repair program. City staff allowed the remaining funding to be carried over to FY 2020-21.
 In the agency’s FY 2020 -21 monitoring lett er and visit, City staff addressed the agency’s timeliness and goal outcomes regarding the Minor Home Repair program.
 In the agency’s FY 2021 -22 monitoring letter, City staff addressed the agency’s timeliness. During the reporting period, the agency’s seco nd quarter progress report and final annual report were submitted late.  In the agency’s FY 2022 -23 monitoring letter, City staff addressed the agency’s timeliness. During the reporting period the agency did not submit its quarterly invoices in a timely manner (three out of four invoices were submitted late) and extensive follow-up was required which led to insufficient documentation.
 For the current FY 2023 -24 program year, the agency continues to display challenges with program administration. The s econd quarter invoice was due on January 31, 2024, but the agency did not submit an invoice until February 7; this invoice contained insufficient expenses and documents that were not associated with the current program year.

ATTACHMENT H

5. Application Name
Family Service Agency of Santa Barbara County
Secure Front Office – Santa Maria Valley Youth & Family Center – $75,800
Activity Description
The agency will address identified security risks by constructing an enclosure for the reception area and lobby, providing a physical barrier to protect staff and clients from dangerous entrants . The added wall and doors will create secured access to the private sections of our building —where confidential client meetings and counseling sessions take place. With the f unding requested, the agency will provide services to approximately 7,520 unduplicated persons. *Prevailing wage WILL apply* *Section 3 does not apply*
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
 During FY 2019 -20, the agency did not expend $720.45 of its grant allocation. (Public Service - Safe Child Program)
 The agency did not receive public service funding in FY 2020-21 and FY 2021-22. However, during FY 2020 -21 the agency received capital funding and did not expend $2,197.60 of its allocation.  City staff have addressed these issues in the agency’s monitoring letters.  The agency received funding in FY 2022 -23. There were no concerns reported in the monitoring review.

6. Application Name Fighting Back Santa Maria Valley
Unhoused Transitional-Aged Youth (TAY) Navigation Center - $599,000 Activity Description
The agency hopes to establish a permanent navigation center for transitional- aged youth and to operate its young adults' homeless services program. The program is designed to help prevent homelessness by providing a variety of services. CDBG funding would be used to purchase and renovate a property in Santa Maria. The agency is also looking at other grant opportunities in case CDBG funding is not eno ugh. Renovations will be done based on finances.

Overall, the navigation center will serve approximately 100 unduplicated persons with 1,000 units of service which includes substance abuse counseling, therapy, meals/snacks , case management, referrals and more. *Prevailing wage and Section 3 may apply if renovations are included in the scope of work*.

Performance Rating 5
Notes Regarding
Application / CDBG
Performance
 The age ncy has received public service funding for several years and has a good track record managing CDBG funding; however, grant funding has not been provided to the agency for a Capital project.  Funding requested for property acquisition.

FOR THE COUNCIL MEETING OF APRIL 2, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Attorney

BY: Senior Assistant City Attorney Jeffrey Patrick

SUBJECT: Technical Amendments – April 2024

Description:

The City Council will introduce the first reading, and continue to a future meeting for the second reading and adoption of the 2024 Technical Amendments of the City of Santa Maria Municipal Code.

Environmental Notice: The activity is not a “Project” as defined under Sectio n 15378(b) of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Introduce an Ordinance for the first reading and continue to a future meeting for the second reading and adoption amendments of various sections of the City Santa Maria Municipal Code relating to general requirements of business taxes, licenses , and regulations, application for public services, water service, wastewater collection, treatment, and disposal, refuse collection and recycling, cross connections, stormwater runoff pollution prevention, boards, commissions and committees, park rules, re sidential development tax, subdivision improvements, and personnel.

BACKGROUND:

Each year, the City Attorney’s Office gathers proposed technical amendments to the Santa Maria Municipal Code (SMMC) from the City’s departments and prepares an Ordinance incorporating those changes into the SMMC.

The proposed updates include technical amendments, updates to conform to current law, and changes to address operational efficiencies. The City Attorney’s Office recommends continuing this good housekeeping pract ice, which is also followed by the State Legislature, as well as many other California cities.

DISCUSSION:

The technical amendment Ordinance includes the following changes:

2 SECTION 1
Section 1 of the Ordinance amends Section 4 -1.35 of Chapter 4 -1 the Sa nta Maria Municipal Code concerning General Requirements of Business Taxes, Licenses and Regulations. This amendment allows the Director of Finance to issue refunds when appropriate and eliminates the requirement that the refund request be brought to City Council. It allows for more expedient processing of appropriate refunds. This amendment was requested by the Finance Department.

SECTION 2
Section 2 of the Ordinance amends Section 8 -1.07 of Chapter 8 -1 the Santa Maria Municipal Code concerning Applicatio n for Public Services . This amendment allows appeals of decisions of the Director of Utilities to be brought to the City Manager for final determination rather than to the City Council. This amendment aligns appeal procedures with other parts of the SMMC and was requested by the Utilities Department.

SECTION 3
Section 3 of the Ordinance amends Section 8-10.34 of Chapter 8-10 of the Santa Maria Municipal Code concerning Water Service . This amendment clarifies that the rate increase provisions of Section 8-10.34 apply to all rates in Chapter 8 -10 and was requested by the Utilities Department.

SECTION 4
Section 4 of the Ordinance repeals Section 8-10.35 of Chapter 8 -10 of the Santa Maria Municipal Code concerning Water Service . Section 8 -10.35 is no longer utilized to increase rates and is being repealed. This repeal is requested by the Utilities Department.

SECTION 5
Section 5 of the Ordinance amends Section 8-12.1005 of Chapter 8-12 of the Santa Maria Municipal Code concerning Wastewater Collection, Trea tment and Disposa l. This amendment clarifies the user types deemed Class I Users for purposes of Wastewater Collection, Treatment and Disposal user classification charges and aligns them with Council adopted rates and classes. The amendment was requested b y the Utilities Department.

SECTION 6
Section 6 of the Ordinance amends Section 8-11.10 of Chapter 8-11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling . This amendment updates the section to include organics collection and was requested by the Utilities Department.

SECTION 7
Section 7 of the Ordinance amends Section 8-11.14 of Chapter 8-11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling . This amendment updates the section to include organics collection and was requested by the Utilities Department.

SECTION 8
3 Section 8 of the Ordinance amends Section 8-11.16 of Chapter 8-11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling . This amendment updates the section to include organics collection and was requested by the Utilities Department.

SECTION 9
Section 9 of the Ordinance amends Sections 8-10A.03 and 8-10A.05 of Chapter 8 -10A of the Santa Maria Municipal Code Water concerning Cross Connections . These amendment updates the references to the Manual of Cross Connection Control from the Ninth to the Tenth Edition. This request was made by the Utilities Department.

SECTION 10
Section 10 of the Ordinance amends Section 8-10A.06 of Chapter 8 -10A of the Santa Maria Municipal Code c oncerning Cross Connections . This amendment updates the testing requirements in the SMMC to match the City’s permit requirements. This amendment was requested by the Utilities Department.

SECTION 11
Section 11 of the Ordinance amends Section 8-10A.08 of Chapter 8-10A of the Santa Maria Municipal Code concerning Cross Connections . This amendment updates the testing requirements in the SMMC to match the City’s permit requirements. This amendment was requested by the Utilities Department.

SECTION 12
Section 12 of the Ordinance amends Section 8-12.413 of Chapter 8-12 of the Santa Maria Municipal Code concerning Storm Water Runoff Pollution Prevention . This amendment clarifies that individual traps are required for each user required to have a Wastewater Discharge Permit. This amendment was requested by the Utilities Department.

SECTION 13
Section 13 of the Ordinance amends Section 2-16.01 of Chapter 2-16 of the Santa Maria Municipal Code concerning Boards, Commissions and Committees . The amendment extends the deemed resignation provision too all boards, commissions , and committees within the City whereas the provision was previously only applicable to the named boards and commissions. This request was made by the City Manager.

SECTION 14
Section 14 of the Ordinance amends Section 10-2.05 of Chapter 10-2 of the Santa Maria Municipal Code concerning Park Rules . This amendment allows the use of sound amplifying systems in City Parks when approved by permit authorized by the Director of Recreation and P arks. Currently, sound amplifying systems are banned without the approval of the Recreation and Parks Commission. This amendment will simplify the process for users to utilize sound amplifying systems in City parks.

This amendment clarifies that musical instruments and vehicle stereos are included in the definition of sound amplifying system.

4 This amendment also removes the provision that indicates a violation is a misdemeanor as all violations of the SMMC are misdemeanors pursuant to Section 1 -6.01 unle ss deemed an infraction.

A similar amendment was requested last year but was not approved. The unauthorized use of sound amplifying systems in City parks continues to be an issue and the Recreation and Parks Department asks that the Council reconsider this amendment.

Alternative(s)
The City Council may decline to adopt the Ordinance. Gaps and technical problems would remain in the Municipal Code.

Fiscal Considerations
When the Municipal Code contains gaps or technical defects, staff must spend considerable, unproductive time determining ways to reach the goals of the Municipal Code and the City to overcome the defects.

Impact to the Community
A consistent, complete, and well-written Municipal Code is a user -friendly document for community residents, visitors, and City staff.

ATTACHMENTS

Attachment A - 2024 Technical Amendment Ordinance (redline)

1 ORDINANCE NO. 2024-__

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE SANTA MARIA MUNICIPAL

CODE RELATING TO GENERAL REQUIREMENTS OF BUSINESS TAXES, LICENSES

AND REGULATIONS, APPLICATION FOR PUBLIC SERVICES, WATER SERVICE,

WASTEWATER COLLECTION, TREATMENT AND DISPOSAL, REFUSE COLLECTION

AND RECYCLING, CROSS CONNECTIONS, STORM WATER RUNOFF POLLUTION

PREVENTION, BOARDS, COMMISSIONS AND COMMITTEES, PARK RULES,

RESIDENTIAL DEVELOPMENT TAX, SUBDIVISION IMPROVEMENTS, AND

PERSONNEL

The City Council of the City of Santa Maria, State of California, does ordain as follows:

SECTION 1. Section 4-1.35 of Chapter 4-1 the Santa Maria Municipal Code concerning General Requirements of Business Taxes, Licenses and Regulations is hereby amended as follows:

Section 4-1.35
Refunds: When payable.

(a) License fees, penalties and costs collected and received by the City may be refunded as provided in this section and not otherwise.

(b) A refund may be allowed:

(1) Where the amount paid was in excess of the amount required by this title;

(2) Where the amount paid was not required by law;

(3) Where the applicant for any license or permit has not, at any time after the commencement of the period or term during which the requested license or permit would have been effective, commenced or engaged in the business or occupation or performed any act for which the license or permit was required; or

(4) Where the money paid was erroneously or illegally collected or received by the City through mistake, inadvertence or error of fact.

(c) A claim for refund must be made in writing and verified by the person who paid the sum for which claim is made.

(d) Upon receiving such verified claim the Director of Finance may authorize refunding of any fee paid hereunder which was erroneously paid or collected. shall notify the Council at its next regular meeting, together with his report and recommendation whether the claim shall be allowed. The Council shall grant prior approval before any refund may be made. If the claim is made on the grounds set forth under subdivision (3) of subsection (b) of this section, no refund may be made until the license or permit has been returned to the Director of Finance, if available.
2 (e) If any section of this title is repealed or amended, the Council Director of Finance may, in its discretion, refund a portion of the license tax paid thereunder in proportion to:

(1) The amount by which the tax is reduced, if such is the case; or

(2) The portion of the license period expired for which the tax has been paid but the entire tax repealed, if such is the case.

SECTION 2. Section 8-1.07 of Chapter 8-1 the Santa Maria Municipal Code concerning Application for Public Services is hereby amended as follows:

Section 8-1.07
Appeals.

In the event that any user or consumer is aggrieved by any ruling of the Director of Utilities made pursuant to any of the provisions of this chapter and Chapters 8 -9, 8-10, 8-11 and 8- 13, such consumer or user may appeal from such ruling to the Council City Manager within the time and in the manner set forth in Section 8 -12.1406. The Council's City Manager's action on such appeal shall likewise be made and become final pursuant to the provisions of Section 8-12.1406.

SECTION 3. Section 8-10.34 of Chapter 8-10 of the Santa Maria Municipal Code concerning Water Service is hereby amended as follows:

Section 8-10.34
Rate increase by resolution: Authorized.

The rates provided for in Sections 8-10.03 through 8 -10.15, 8-10.18, 8-10.22, 8-10.23, 8-

10.29, 8-10.31, 8-10.32 and 8-10.33in this Chapter may be amended from time to time by resolution of the Council. Water rates shall be based upon a periodic cost of services and rate study, with mid -cycle calculations performed in - house, ensuring the rates reflect the cost to operate and maintain the system.

SECTION 4. Section 8 -10.35 of Chapter 8 -10 of the Santa Maria Municipal Code concerning Water Service is hereby repealed:

Section 8-10.35
Rate increase by ordinance: Required.

The rates provided for in Sections 8 -10.03 and 8 -10.05 shall be amended annually by ordinance approved by two-thirds of the members of the Council on or prior to the tenth day of January to reflect the increase or decrease of construction costs on the basi s of a factor recommended by the Director of Utilities, which factor shall be based upon the Engineering News-Record Cost of Construction Index published by McGraw-Hill Publishing Company.

SECTION 5. Section 8 -12.1005 of Chapter 8 -12 of the Santa Maria Municipal Code concerning Wastewater Collection, Treatment and Disposal is hereby amended as follows:
3 Section 8-12.1005
User classification charges.

The following system of user classification charges shall become effective upon adoption of the revenue program.

The charges shall be as provided in this Section or approved by resolution of the City Council.

(a) Class I Users. User charges for Class I users charges shall be based on a monthly flat fee as set by the City Council. Class I users include the customer classes of: single -family residential; multi -family residential, including mobile homes; and hotels, motels, and rest homes. All single-family dwellings shall pay a flat rate per month. Each multi-family dwelling unit shall pay a flat rate in accordance with the number of rooms in the dwelling. Units with three or more rooms shall pay one schedule; units with less than three roo ms shall pay a second schedule. In computing the number of rooms in a multifamily dwelling, bathrooms, service porches, unenclosed exterior porches, garages, closets and hallways shall not be counted as rooms. Auto courts, trailer parks, motels, hotels, rooming houses, boardinghouses and rest homes shall pay a flat rate per unit.

(b) Class II Users. User charges for Class II users shall be based on a fee as set by the City Council for each hundred (100) cubic feet of water delivered, or where applicable, each hundred (100) cubic feet of wastewater discharged.

(c) Class III Users. User charges for Class III users shall be based on fees set by the City Council for each hundred (100) cubic feet of water delivered or, where applicable, each hundred (100) cubic feet of wastewater discharged. User charges for Class I II users shall be established as outlined in the revenue program for individual users, groups of users conducting the same principal activity, or major groups as outlined under the SIC divisions.

(d) Class IV Users. User charges for Class IV users shall be billed as provided in this Chapter and shall be calculated according to the formula:

Cu = (Vc X Vu) + (Bc X Bu) + (Sc X Su) + X where:

Cu = the monthly user charge (dollars per month)
Vc = the cost of collecting and treating each 100 cubic feet of wastewater Vu = the total monthly quantity of wastewater discharged by a user (hundreds of cubic feet per month)
Bc = the cost of treating a pound of BOD
Bu = the total monthly quantity of BOD discharges by a user (pounds per month) Sc = the cost of treating a pound of suspended solids
Su = the total monthly quantity of suspended solids discharged by a user (pounds per month)
X = the special assessments for violating any provisions of this Chapter (such as TDS, Na, Cl, etc.)

SECTION 6. Section 8 -11.10 of Chapter 8 -11 of the Santa Maria Municipal Code 4 concerning Refuse Collection and Recycling is hereby amended as follows:

Section 8-11.10
Frequency of collection.

All refuse shall be collected from every occupied dwelling house or residence within the City at least once each calendar week, and as many times per week from all other premises within the City as may be found necessary by the Director of Utilities for proper cleanliness.

All residential recycling shall be collected every other week on the same day as residential trash collection, or at such other times as may be determined by the Director of Utilities. All commercial recycling shall be scheduled for colle ction as needed, as determined by the Director of Utilities or his/her designee. Commercial and residential organics recycling shall be scheduled for collection as needed, as determined by the Director of utilities or his/her designee.

SECTION 7. Section 8 -11.14 of Chapter 8 -11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling is hereby amended as follows:

Section 8-11.14
Automated service: Generally.

(a) Rates. There shall be a charge made to each premises for disposal service for garbage, refuse, and, (in the City's discretion ) , recycling and/or organics. The schedules of such charges indicate rates for service at the street or alley right -of-way line (within public right - of-way) as well as rates for service at a location no more than 40 feet from the right-of-way.

Such charges shall be made in accordance with the schedules based on the number of automated containers serviced and the frequency of pickup per week as adopted by resolution of the Council. Amendments to the rates shall increase or decrease to the nearest multiple of five cents ($.05).

(b) Location for Pickup. Except on the date the City is picking up garbage, and collecting refuse for disposal, all garbage, refuse and, recycling, and organics containers for them shall be kept to the rear of any front yard setback required by the City. On days of pickup, such containers and refuse shall be placed within the public right -of-way unless a contrary arrangement has been made with the Director of Utilities.

(c) Special Rates for Unusual Locations. Where pickup is desired other than within the public right-of-way, containers shall be placed at a location readily accessible for removing and emptying the containers at such locations as designated by the Director of Utilities. Such locations shall not be more than 40 feet from the public right-of-way unless an arrangement for a different location has been specifically made by the customer with the Director of Utilities, who is empowered to establish different rate s for such pickups more than 40 feet from the public right-of-way, which rates shall be calculated so as to cause the customer to pay the City the additional expense incurred by it for collecting garbage and refuse attransporting the containers from such location to the collection vehicle for service.

(d) All refuse and, recycling, and organics receptacles shall be kept in a clean and sanitary condition by the owner or person using the containers and shall be kept tightly covered at 5 all times as proof against access by vectors to the contents thereof, except when refuse or recyclingwaste is being deposited therein or removed therefrom.

(e) Recycling or organics containers that is are contaminated with refuse will shall be serviced as refuse and an additional fee shall a regular extra haul fee will be charged to the owner or occupant of the premises for each contaminated container. Such fees shall be charged at the current Extra Haul fee as show in the published schedule of fees and charges.

SECTION 8. Section 8 -11.16 of Chapter 8 -11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling is hereby amended as follows:

Section 8-11.16
Bin service.

(a) Rates. There shall be a charge made to each person receiving disposal service for garbage, refuse and recycling from the City which shall be applicable where bin -type containers (dumpsters) are provided by the City.

(b) Large Quantities. Quantities larger than shown on the schedule of rates shall be charged on the basis of a proportionate amount as shown for a six cubic yard container.Reserved.

(c) Compactor Bins. Applicable rates on applicable schedules are doubled if compactor-type containers are used.Rates shall be charged as shown in the published schedule of fees and charges.

(d) Wet Garbage. All containers holding wet garbage shall be picked up not less than two times a week.

(e) All refuse and recycling bins shall be kept in a clean and sanitary condition by the owner and/or persons using the containers and shall be kept tightly covered at all times, except when waste is being deposited therein or removed therefrom.

(f) Commercial recycling bins that are contaminated with refuse shall be serviced as refuse and an additional fee shall be charged to the owner or occupant of the premises for each contaminated container. Such fees shall be charged at the current Extra Haul fee as shown in the published schedule of fees and charges.

SECTION 9. Sections 8-10A.03 and 8 -10A.05 of Chapter 8 -10A of the Santa Maria Municipal Code Water concerning Cross Connections are hereby amended as follows:

Section 8-10A.03. Definitions

Approved Backflow Prevention Assembly. A means or manufactured device in full conformance with the standards established by the California Code of Regulations (CCR), Title 17 – Group 4 – Article 1 (June 6, 1987) or successor section, the American Water Works Association (AWWA) or its successor organization, which has met the laboratory and field performance specifications of the Foundation for Cross Connection Control and Hydraulic Research (FCCC&HR) of the University of Southern California (USC) and have 6 been published in the Manual of Cross Connection Control – Ninth Tenth Edition, or any successor edition.

Section 8-10A.05
Installation Requirements.

(a) No responsible party shall install or maintain a service connection to the City of Santa Maria public potable water distribution system without first installing one or more approved backflow prevention assemblies as required in this article. Installation(s) shall be at the expense of the responsible party and shall be performed by a plumbing contractor licensed by the State of California.

(b) In the event of new property development, re -construction, renovation, or restoration where there is a direct connection to the City's potable water system, the responsible party shall seek prior approval from the Director of Utilities or his/her desig nee for the backflow prevention assembly(s) intended for installation through the Community Development Department plan approval and permitting process.

(c) In all cases it shall be the obligation of the responsible party to contact the City of Santa Maria Utilities Department during any construction involving water service, and in all cases in which the City of Santa Maria has been made aware of an existi ng cross connection, an approved backflow prevention assembly is required at the responsible party's existing water service connection, or within the responsible party's existing private water system. The Director of Utilities or his/her designee shall giv e notice in writing to said responsible party to install an approved backflow prevention assembly(s) at a specific location(s) at the responsible party's own expense.

(d) All backflow prevention assembly installations – including spatial requirements and assembly orientation – shall be performed according to the FCCC&HR of USC as established in the Manual of Cross -Connection Control – Specifications of Backflow Prevention Assemblies,, ninth Tenth editionEdition, or any successor edition.

(e) All backflow prevention assemblies installed prior to adoption of this ordinance which do not meet the specific requirements as defined in the section entitled "regulation," but were approved devices for the purposes described herein at the time of ins tallation and which have been properly maintained, shall be exempt from the requirements of this section as long as the assemblies pass all required tests and replacement parts remain available.

When that is no longer the case, the assembly must be replaced by an approved assembly that meets the requirements set forth in this chapter.

(f) Whenever an existing assembly is moved from the present location or requires more than minimum maintenance, or when the Director of Utilities or his/her designee finds that the maintenance constitutes a hazard to the public potable water distribution system, the responsible party shall replace the assembly with an approved backflow prevention assembly that meets the requirements set forth in this article.

(g) Cross connection control by containment at the service connection shall be utilized by the responsible party in the case of any premises where there are actual or potential 7 unprotected cross connections within the responsible party's water system and it is physically and economically infeasible to find and permanently eliminate them.

(h) The responsible party shall install an approved backflow prevention assembly on each service line to a responsible party's water system at or near the property line or immediately inside any building being provided water from the public potable water d istribution system, but in all cases, before the first branch line leading off the service line, where one or more of the following conditions exist:

(1) In the case of premises having an auxiliary water supply (including reclaimed water) which is not, or may not, be safe from bacteriological or chemical contamination, and which is not acceptable as an additional source by the City of Santa Maria, the p ublic potable water distribution system shall be protected from backflow by the installation of an approved backflow prevention assembly in the service line appropriate to the degree of hazard.

(2) In the case of premises on which any industrial fluids or any other objectionable substance is handled in such a fashion as to create an actual or potential hazard to the public potable water distribution system, the water distribution system shall be protected against backflow from the premises by the installation of an approved backflow prevention assembly in the service line appropriate to the degree of hazard.

This shall include the handling of process waters and waters originating from the water distribution system which have been subject to deterioration in quality.

(3) In the case of premises (a) having one or more internal cross connections that cannot be permanently corrected or controlled, or (b) having intricate plumbing and piping arrangements, or (c) where entry to all portions of the premises are not readily accessible for inspection purposes making it impractical or impossible to ascertain whether or not dangerous cross connections exist, the public potable water distribution system shall be protected against backflow from the premises by installing an approved backflow prevention assembly in the service line.

(i) No responsible party shall remove, alter, repipe, or by -pass backflow prevention assemblies required by this ordinance or maintain an existing unprotected actual or potential cross connection.

(j) No responsible party shall install or maintain an unprotected takeoff from the service line ahead of any meter or any backflow prevention assembly located at the point of delivery to the responsible party's water system.

(k) Within 10 days after notice of the backflow prevention assembly(s) installation requirements, the responsible party may submit a written request for review of the requirement with the Director of Utilities or his/her designee. A meeting with the Director, or Director's designee, will be scheduled within 10 days after receipt of the request. The Director/designee will issue a written response within 10 days after completion of the meeting. The Director/designee's response shall be final.

(l) Failure, refusal or inability on the part of the responsible party to install required 8 assembly(s) shall be grounds to curtail water service to the premises until all requirements have been satisfactorily met.
9 SECTION 10. Section 8 -10A.06 of Chapter 8 -10A of the Santa Maria Municipal Code concerning Cross Connections is hereby amended as follows:

Section 8-10A.06
Testing Requirements.

(a) It shall be the duty of the responsible party at any premises where backflow prevention assemblies are installed to have operational tests made upon each assembly upon initial installation and at least once per year thereafter. These tests shall be at the expense of the responsible party and shall be performed by a certified City of Santa Maria approved backflow prevention assembly tester.

(b) The Director of Utilities or his/her designee may require additional inspections and operational tests if contamination or the potential to contaminate the public potable water distribution system has been detected. Additional testing may also be required based upon CCR, Title 17 - Group 4 - Article 1 (June 6, 1987) or successor section. These inspections and tests shall be at the expense of the responsible party and shall be performed by a certified City of Santa Maria approved backflow prevention assembly tester.

(c) The responsible party shall notify the Director of Utilities or his/her designee in advance when additional tests are to be undertaken so that Utilities Department qualified personnel may witness the test(s) if so desired.

(d) All backflow assembly operational tests shall be performed using a properly calibrated differential pressure gauge. Calibration shall be done on an annual basis, and proof of calibration shall be submitted to the City of Santa Maria. Operational testin g methods used shall be those from the FCCC&HR of USC as established in the Manual of Cross Connection Control – Specifications of Backflow Prevention Assemblies, ninth edition, or any successor edition.

(e) The responsible party shall have repaired, overhauled or replaced any backflow assembly which fails to meet testing requirements without manipulation by a certified City of Santa Maria approved backflow prevention assembly tester. or plumbing contractor licensed by the State of California; tThe assembly shall be retested by a certified City of Santa Maria approved backflow prevention assembly tester ensuring it passes all testing requirements.

Should repair costs exceed $500.00, or if the assembly must be replaced, such work shall be completed by a California State Licensed C -36 Plumbing Contractor and/or California State General Engineering Contractor.

(f) Within 10 days after notice of the backflow prevention assembly(s) testing requirements, the responsible party may submit a written request for review of the requirement with the Director of Utilities or his/her designee. A meeting with the Director or Director's designee will be scheduled within 10 days after receipt of the request. The Director/designee will issue a written response within 10 days after completion of the meeting. The Director of Utilities/designee's response shall be final.

10 (g) Failure, refusal or inability on the part of the responsible party to test and maintain required assembly(s) shall be grounds for discontinuing water service to the premises until all requirements have been satisfactorily met.

(h) The responsible party shall complete testing within 15 days after installation of a new device.

SECTION 11. Section 8 -10A.08 of Chapter 8 -10A of the Santa Maria Municipal Code concerning Cross Connections is hereby amended as follows:

Section 8-10A.08
Regulations.

(a) An approved air gap separation is a means of preventing backflow by a physical separation between the free flowing discharge end of a potable water supply pipeline and an open or non-pressure receiving vessel. An approved air gap separation shall be at least double the diameter of the supply pipe, measured vertically, above the overflow rim of the vessel, and in no case shall be less than one inch. The approved air gap separation shall meet performance specifications as determined by the Director of Uti lities or his/her designee.

(b) An approved Atmospheric Vacuum Breaker Backsiphonage Prevention Assembly (AVB) shall be an assembly containing an air inlet valve, a check seat and an air inlet port(s). The flow of water into the body causes the air inlet valve to close the inlet pert(s). When the flow of water stops, the air inlet valve falls and forms a check valve against backsiphonage. At the same time it opens the air inlet port(s) allowing air to enter and satisfy the vacuum. A shutoff valve immediately upstream may be an integra l part of the assembly, but the assembly shall not be subjected to operating pressure for more than 12 hours in any 24 hour period. An atmospheric vacuum breaker is designed to protect against a non-health hazard or a health hazard under a backsiphonage condition only.

(c) An approved Double Check – Detector Backflow Prevention Assembly (DCDA) shall be a specially designed assembly composed of a line -size approved double check valve assembly with a bypass containing a specific water meter and an approved double check valve assembly. The meter shall register accurately for only very low rates of flow up to 3 2 gallons per minute (gpm) and shall show a registration for all rates of flow. The DCDA shall only be used to protect against a non -health hazard and is primarily used on fire sprinkler systems.

(d) An approved Double Check Valve Backflow Prevention Assembly (DC) shall be an assembly composed of two independently acting, approved check valves, including tightly closing resilient seated shutoff valves attached at each end of the assembly and fitted with properly located resilient seated test cocks. The DC shall be readily accessible for inline testing and maintenance and shall be installed in a location where no part of the assembly is submerged. The DC shall only be used to protect against a non-health hazard.

(e) An approved Pressure Vacuum Breaker Backsiphonage Prevention Assembly (PVB) shall be an assembly containing an independently operating internally loaded check valve 11 and an independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with properly located resilient seated test cocks and tightly closing resilient seated shutoff valves attached at each end of the assembly. This assembly is designed to protect against a non -health hazard or a health hazard under backsiphonage condition only.

(f) An approved Reduced Pressure Principle Backflow Prevention Assembly (RP) shall be an assembly containing two independently acting approved check valves together with a hydraulically operating, mechanically independent pressure differential relief valve located between the check valves and at the same time below the first check valve. The unit shall include properly located resilient seated test cocks and tightly closing resilient seated shutoff valves at each end of the assembly. This assembly is design ed to protect against a non - health or health hazard.

(g) An approved Spill -Resistant Pressure Vacuum Breaker Backsiphonage Prevention Assembly (SVB) shall be an assembly containing an independently operating internally loaded check valve and independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with a properly located resilient seated test cock, a properly located bleed/vent valve, and tightly closing resilient seated shutoff valves attached at each end of the assembly. This assembly is designed to protect against a non -health hazard or a health hazard under a backsiphonage condition only.

(h) In all cases the backflow prevention assembly installed at any location to protect the City of Santa Maria public water supply shall be on the current List of Approved Backflow Prevention Assemblies, which supersedes all prior lists, published by the U niversity of Southern California Foundation for Cross-Connection Control and Hydraulic Research.

(i) Unless otherwise specified by the manufacturer all assemblies are to be installed on cold potable water applications – below 110˚F. All listed assemblies are approved for the indicated orientation only, and the use of spare parts other than those of th e original manufacturer invalidates approval.

(j) The Director of Utilities or his/her designee shall approve the model and size of backflow prevention assembly required based upon the degree of hazard, as follows:

(1) In the case of any premises served by an auxiliary water supply which is not subject to any of subsections (2) through (6) below, the public potable water distribution system shall be protected by an approved air gap separation or, if acceptable, an approved reduced pressure principle backflow prevention assembly.

(2) In the case of any premises containing water or substances that would be a pollutional hazard if introduced into potable water, the public potable water distribution system shall be protected by an approved double check valve reduced pressure principle assembly.

(3) In the case of any premises at which there exists any material or practice that would constitute an actual or potential health hazard to the water distribution system, 12 the water distribution system shall be protected by an approved air gap separation or an approved reduced pressure principle backflow prevention assembly. Examples of premises where these conditions exist are sewage treatment plants, sewage pumping station s, water reclamation plants, chemical manufacturing plants, hospitals, mortuaries, and plating plants.

(4) In the case of any premises where there are uncontrolled cross connections, either actual or potential, the public potable water distribution system shall be protected by an approved reduced pressure principle backflow prevention assembly at the service connection.

(5) In the case where reclaimed water is used on premises which have interconnection with the water distribution system, the water distribution system shall be protected by an approved air gap separation or, if acceptable, an approved reduced pressure principle backflow prevention assembly at the service connection.

(6) In the case of any premises where, because of security requirements or other prohibitions or restrictions, it is impossible or impractical to make a complete in-plant cross connection survey, the water distribution system shall be protected against backflow from the premises by an approved reduced pressure principle backflow prevention assembly on each service to the premises.

(k) The responsible party's system shall be open for inspection at all reasonable times during regular business hours to authorized representatives of the City of Santa Maria to determine whether cross connections, other structural or sanitary hazards, or other violations of these regulations exist.

SECTION 12. Section 8 -12.413 of Chapter 8 -12 of the Santa Maria Municipal Code concerning Storm Water Runoff Pollution Prevention is hereby amended as follows:

Section 8-12.413
Traps required.

(a) Grease, oil, lint, hair and/or sand traps shall be provided when, in the opinion of the Director of Utilities, they are necessary for the protection of the wastewater collection and treatment system from liquid wastes containing grease in excessive amo unts, or any flammable wastes, sand and other harmful ingredients; except, that such traps shall not be required for building, used solely for residential purposes. Such traps shall be required, for example, on discharges from all service stations, restaur ants, automotive repair garages, wash racks, laundries, barbershops and beauty shops, and dry cleaning establishments.

(b) All traps shall be of a type, capacity and design approved by the Director of Utilities, and shall be so located as to be readily and easily accessible for cleaning and inspection.

Restaurant traps shall be gas tight, of a type approved for restaurant use by the State and/or county health departments.

13 (c) Individual Ttraps shall be installed and maintained by the ownerpermittee, at his expense, in continuously efficient operation at all times for each facility requiring a Wastewater Discharge Permit.

(d) The minimum allowable grease trap size (based on occupancy) permitted for installation is 20 gallons or 40 pounds, and in no case less than the minimum specified by the currently adopted Uniform Plumbing Code.

SECTION 13. Section 2-16.01 of Chapter 2-16 of the Santa Maria Municipal Code concerning Boards, Commissions and Committees in General is hereby amended as follows:

Section 2-16.01
Deemed resignation.

In the event any member of the Planning Commission, the Recreation and Parks Commission, the Board of Examiners and Appeals, or of the Library Board of the City a board, commission, or committee of the City shall, without the express permission of the commission or board of which is a member, misses 25 percent or more of the regular meetings of such commission or board or committee in any calendar year without the express permission of the commission or board or committee of which they are a member, such member shall be deemed to have resigned from the commission or board or committee and the office shall thereupon become vacant upon acceptance of the deemed resignation by the City Council.

SECTION 14. Section 10-2.05 of Chapter 10-2 of the Santa Maria Municipal Code concerning Park Rules is hereby amended as follows:

Section 10-2.05
Sound amplifying systems.

No person, group of persons or organization shall operate any sound amplifying system (including, but not limited to, portable speakers and amplifiers , musical instruments, and vehicle stereos) within any park in conjunction with their use of the park, except upon specific approval thereof by the Recreation and Parks Commission. where approved by permit through the Director of Recreation and Parks. Violation of these provisions is a misdemeanor; provided, that the request to use such a sound amplifying syste m may be included as a part of a request for the use of park facilities, as provided in Chapter 10 -3; provided further, that in any park in which a sound amplifying system has been installed by the City as part of the park facilities, the sound amplifying system may be used by an applicant upon approval by the Director of Recreation and Parks. In no event shall any sound amplifying system be operated within a park, at such a volume as to constitute a substantial source of annoyance to other persons, groups or organizations using the park outside of the immediate area approved for the use of the particular person, group or organization using the system or to persons lawfully occupying private properties adjoining the park.

SECTION 15. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to Section 15601(b)(3) (general 14 rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance amending the zoning code will have a significant effect on the environment.

SECTION 16. If any part or provision of this chapter, or the application thereof to any person or circumstance, is held invalid, the remainder of the chapter, including the application of that part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this ordinance are severable.

SECTION 17. This Ordinance shall be in full force and effect 30 days after its passage.

Within 15 days following its passage, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ord inance to be prepared and published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.

SECTION 18. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

INTRODUCED at a regular meeting of the City Council held the 2nd day of April, 2024 and PASSED AND ADOPTED the 16th day of April, 2024 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Rhonda M. White, CMC
Chief Deputy City Clerk

Alice M. Patino
Mayor

15 APPROVED AS TO FORM:

_________________________
City Attorney

APPROVED AS TO CONTENT:

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Department Director

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City Manager