City of Santa Maria
Community Development Block Grant Program
Fiscal Year 2024-25 Public Service Funding
Application Summaries and Staff Analysis on Agency Performance
ATTACHMENT H
Rating Scale
1 – Unacceptable Agency did not submit any required documents (reports / invoices) in timely manner and did not fully expend its allocation in previous years. 2 Agency did not submit more than three of the required documents (reports / invoices) in a timely manner; requires extensive follow-up and/or did not fully expend its allocation in previous years. Agency’s projects have not been “shovel-ready” in the past.
3 – Needs Improvement
Agency has difficulties submitting required documents (reports and/or invoices) in a timely manner, requires follow-up and/or did not fully expend its full allocation. Agency has executed contract amendments due to the inability to expend its full allocation during the contract period. 4 Agency has submitted an invoice and/or report late. Agency is responsive when revisions need to be made.
5 – Satisfactory
Agency does a great job submitting its required documents in a timely manner; expends allocation in a timely manner; and is responsive when revisions need to be made.
NEW – The agency has not received CDBG funding from the City of Santa Maria in the last five years.
NOTE: Agency monitoring review letters mentioned in the staff analysis are available for review upon request.
Please contact City staff.
1. Application Name Alliance for Pharmaceutical Access
Patient Advocacy for Affordable or No Cost Medications – $20,000 Activity Description
Alliance for Pharmaceutical Access (APA) provides a vital service to Santa Maria residents who have chronic or other serious health conditions which require compliance with medication treatments. Through patient advocacy, APA helps provide people with the medications they need, at nominal or no cost. The program is designed to help those who most often encounter barriers to accessing healthcare services such as the uninsured or underinsured and other individuals who are at risk of not receiving access to medications due to language, financial, or other barriers. The program plans on serving 69 unduplicated Santa Maria residents with CDBG funding by securing approximately 207 prescription medications.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
2. Application Name CALM Inc.
Home Visitation Program – $20,000
Activity Description
CALM’s Home Visitation Program addresses risk factors and provides targeted support for families at -risk of abuse, neglect, and other forms of childhood trauma. CALM clinicians and Mental Health Specialists work within the home or other natural setting using evidence -informed approaches; services address the mental health needs of parents/caregivers postnatally and help to build a strong home foundation through the first 3 years of a child’s life. CALM currently facilitates home visitation services using two evidence- based approaches with proven efficacy in fostering healthy, resilient families.
CALM will provide approximately 152 units of service to 19 clients with CDBG funds. A unit of service is defined as a home visitation.
ATTACHMENT H
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
3. Application Name Catholic Charities
Community Services Program – $20,000
Activity Description
The Community Services Program provides food, clothing, rent/utility assistance, case management and referrals. The funds will be used exclusively for the Santa Maria program, providing emergency services to qualifying, low-income clients to allow them to become more stable and self- sufficient. The program will provide 576 units of service to at least 288 clients with the use of CDBG funds. Units of service can represent weekly groceries, clothing, hygiene kits, ID vouchers, rental, and utility assistance.
Performance Rating 3
Notes Regarding
Application / CDBG
Performance
During the FY 2022 -23 subrecipient monitoring review, City staff addressed concerns regarding the inconsistencies with proposed goals and reporting . Although the agency states procedures have been implemented to ensure effective program administration, the agency continues to display reporting inconsistencies.
On January 29, 2024, City staff spoke with agency staff regarding its current FY 2023-24 client numbers. Agency staff stated they were behind in inputting physical client intakes into its online reporting system; therefore, the CDBG client numbers the agency submitted for quarters one and two were incorrect. Agency staff stated the remaining data would be inputted within “a couple months”.
City staff gave the agency until February 29 , 2024, to resubmit its client numbers. The agency submitted the updated reports by the new deadline.
4. Application Name Community Partners in Caring
Volunteer Caregiving Program - $20,000
Activity Description
Through community volunteers, Community Partners in Caring provides door-through-door transportation to medical and other health/wellness appointments; friendly visits; reassurance calls; shopping and other day-to- day errands for those that are unable to leave their home without assistance.
With the use of CDBG funds, this program will provide 2 55 units of service to 1 7 seniors. Services include prescription and grocery shopping, friendly visits/calls, and food delivery.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
The agency was not recommended for funding in FY 2022 -23. The agency received funding during FY 2023-24 and there are no concerns to report for the current year.
Agency is responsive when revisions need to be made.
5. Application Name
Family Service Agency of Santa Barbara County / SMV Youth & Family Center
Long-Term Care Ombudsman – $21,000
Activity Description
Family Service Agency —Santa Maria Valley Youth & Family Center (FSA - SMVYFC) operates the Long -Term Care Ombudsman (LTCO) program in Santa Barbara County. LTCO advocates for residents living in all of Santa Barbara County's long -term care facilities which includes 55 facilities (4 Skilled Nursing and 51 Residential Care Facilities for the Elderly) operating in the City of Santa Maria which includes a total of 1,093 beds. LTCO staff and
ATTACHMENT H
volunteers will provide unannounced facility visits to ensure the environment is clean and safe; resolving resident quali ty of care issues; witnessing Advanced Health Care Directives (legally required); preventing resident evictions; and providing information about care options. The LTCO program also operates a crisis line for calls made outside of regular business hours .
This program will serve 174 unduplicated individuals with at least 191 units of service with the use of CDBG funds. A unit of service would be providing residents with information, resolving quality-of-care complaints, and witnessing advanced health care directives. Each client will receive information regarding the LTCO program , while quality-of- care complaints and witnessing advanced health care directives occurs on a case-by-case basis.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
During FY 2019 -20, the agency did not expend $720.45 of its grant allocation. (Safe Child Program)
The agency did not receive public service funding in FY 2020-21 and FY 2021-22. However, during FY 2020 -21 the agency received capital funding and did not expend $2,197.60 of its allocation. City staff have addressed these issues in the agency’s monitoring letters. The agency received funding in FY 2022 -23, there were no concerns reported in the monitoring review.
6. Application Name Fighting Back Santa Maria Valley (FBSMV) Homeless Children and Youth Services - $21,000
Activity Description
FBSMV is requesting funds to continue supporting its unhoused children and provide additional youth services. This program will provide a variety of necessary resources and services to the homeless youth (age 16-24) in the community to get them into permanent housing and in improved health. The program will serve 7 unduplicated individuals with 210 units of service with the use of CDBG funds. The agency will offer comprehensive services to youth and their families including services that provide educational support services, basic needs and well-being services, and coordination and communication services.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
7. Application Name Foodbank of Santa Barbara County
Nutritional Security for the City of Santa Maria - $21,000 Activity Description
CDBG funds will be used to purchase culturally relevant foods, with an emphasis on fresh produce, for distribution to clients residing in the City of Santa Maria. Foods will be distributed at Foodbank's direct -to-client programs, including children's nutrition programs, mobile food pantries, mobile farmer's markets, and Older Adult Nutrition program. This program will provide approximately 12,160 units of service (meals) to 320 unduplicated individuals with the use of CDBG funding.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
ATTACHMENT H
8. Application Name
NEW Foundation for Cottage Rehabilitation & Goleta Valley Cottage Hospitals
Coast Caregiver Resource Center – $20,000
Activity Description
Coast Caregiver Resource Center (CCRC) is the point of entry to local supportive services available to nonpaid family members, ages 18 and older, caring for adults with adult -onset brain impairments and other adults with disabling conditions. CCRC contributes to a healthy and sustainable caregiving journey for nonpaid family members through cas e management, education, short -term mental health counseling, and respite care. This program will provide approximately 420 units of service (hours of respite care) to 7 unduplicated individuals with the use of CDBG funding.
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
The City has not provided CDBG funding in the past for the proposed program.
Application required additional follow up due to incomplete and/or inconsistent information.
9. Application Name Good Samaritan Shelter
Freedom Warming Center – $20,000
Activity Description
Freedom Warming Centers (FWC) provide overnight shelter to homeless and chronically homeless individuals to escape winter weather conditions that could be life -threatening. Guests are provided with a hot meal for dinner , breakfast items in the morning, a warm place to sleep and access to resources designed to meet their immediate needs. FWC are low-barrier and accepts individuals with pets. The shelter activates when winter conditions reach 35 degrees or less and/or there is a 50 percent chance of rain two or more nights in a row between November 15th and March 30th. The program will provide 920 shelter bed nights to approximately 92 unduplicated individuals with the use of CDBG funding.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
The Freedom Warming Center program was formerly administered by the Unitarian Society of Santa Barbara. Fiscal Year 2021-22 was the first year the program was managed by Good Samaritan Shelter. During FY 2021 -22, the agency was unable to expend $7,288.53, approximately 49 percent of its allocation. The agency reported that it received a significant amount of funding through the Emergency Solutions Grants – CARES Act (ESG-CV) used “to prevent, prepare for, and to respond to coronavirus.” The agency informed staff that HUD was adamant about expending these funds first, therefore most of the costs associated with this program were billed to ESG -CV. The agency informed City staff that there will be no funding provided through ESG - CV during the 2022-23 fiscal year and will not have any issues expending its full allocation.
During FY 2021-22, the agency submitted its second quarter report late. There were no concerns addressed during the agency’s monitoring review for FY 2022-23. Agency is responsive when revisions need to be made.
ATTACHMENT H
10. Application Name Good Samaritan Shelter
Homeless Shelter Programs – $20,000
Activity Description
The emergency shelter provides shelter, food, mental/physical health care and clothing for homeless persons and families on a year -round basis. The Emergency Shelter facility serves up to 90 clients per night, and residents have an extended length of stay of up to 90 days per year. This program will provide 810 shelter bed-nights to approximately 9 unduplicated persons with the use of CDBG funds.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
11. Application Name
Independent Living Resource Center (ILRC)
Community Living and Transition Services for Older Adults and People with Disabilities - $19,800
Activity Description
Diversion services prevent homelessness and institutionalization amongst individuals with disabilities and older adults. Transition services facilitate the transition from an institutional setting, such as a skilled nursing facility (SNF) or hospital, or homelessness to community -based living for the same demographic. Clients receive individualized training from staff to learn adaptive skills and practice essential life activities. The agency provides (among other services): peer role modeling and support with adapting to a newly acquired disability or lifelong disability experience, applying for benefits, locating affordable/accessible housing, personal assistance training, and referrals so that consumers may maintain their home and independent living status. This program will serve 7 unduplicated individuals with 56 units of service with the use of CDBG funds. The unit of service is the number of times the agency engages with an individual to reach their desired service outcome by providing services such as housing navigation, assistive technology, advocacy, vocational support, and more.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
The agency was not recommended for funding for FY 2023 -24 but prior to that the agency was funded consecutively for the last five years. Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
12. Application Name NEW Kingdom Causes dba City Net
City Net Client Storage and Relocation – $15,000
Activity Description
The City Net Team located in Santa Maria is requesting funding to cover expenses related to obtaining storage units and furniture for clients moving into housing. The agency will combine funding requested with a “bed drive” to combine with CenCal/CERF housing placements. Requested funding would be u sed for client’s storage, furniture, and moving/transportation services, and additional services. Funding would be used to provide direct assistance to individuals including the costs of storage units, purchase of furnishings and other housing needs, and moving fees for the clients assisted.
This program will serve 5 unduplicated individuals with approximately 15 units of service with the use of CDBG funds. A unit of service could be up to 12 months of storage for household furnishings, moving services, as well as household necessities such as furnishings and other household items.
ATTACHMENT H
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
The City has not provided CDBG funding in the past for the proposed program.
City Staff are unsure if the purchase of furnishings is considered an eligible expense under CDBG. If the agency is recommended for funding, City Staff will need to do additional research, or the agency will need to choose an eligible expense.
13. Application Name Meals on Wheels Santa Maria Valley, Inc. - $21,000 Activity Description
Meals on Wheels Santa Maria Valley provides home delivery of nutritious, hot meals to low-income elderly and disabled community members with special dietary needs. Home delivered meals drastically reduce the need for an assisted living placement. The servi ce goes well beyond the delivery of a meal, the agency provides informal health and welfare check. This program will serve 2 0 unduplicated seniors with 5, 280 meals and visits for a whole year with the use of CDBG funds.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
14. Application Name NEW New Beginnings Counseling Center (NBCC) Safe Parking Shelter and Rapid Rehousing Program - $20,000 Activity Description
The Safe Parking Shelter and Rapid Re -Housing Program provides safe overnight shelter for vehicular homeless persons. Safe Parking also provides rapid rehousing, case management, street outreach, housing navigation and housing retention services, and financial assistance to program shelter clients and the homeless referred through Coordinated Entry, to transition them into, and help them to maintain, secure housing. This program will serve 2 unduplicated individuals with 48 units of service each with the us e of CDBG funds. Overall, the program is expected to serve 30 unduplicated individuals.
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
Agency has not received CDBG funding from the City of Santa Maria in the past. The agency has been consistently funded by the City of Santa Barbara, County of Santa Barbara, and City of Goleta CDBG funds. There is currently an ordinance in place that does not allow for safe parking in the city limits. As a result, New Beginnings would need to use the funding in other ways to assist the unhoused besides using it for safe parking.
There were inconsistencies in the agency’s grant application w hich required additional follow up.
15. Application Name North County Rape Crisis and Child Protection Santa Maria Services – $19,290
Activity Description
The Santa Maria Program provides education, prevention, and intervention services to victims of sexual assault and child abuse. This includes 24 -hour Hotline assistance, emotional support, and case management, ChildSAFE education programs, individual and support group counseling services, and accompaniment to hospital, law enforcement, Sexual Assault Response Team (SART) facilities, and court . This program will serve 324 unduplicated individuals with 697 units of service with the use of CDBG funds. Each unit of service represents separate service and/or contact received by an individual client which may include accompaniment,
ATTACHMENT H
counseling, follow up, referral, classroom pre sentations, in -service trainings, and mandated reporter trainings.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
Agency submits invoices and quarterly reports in a timely manner. Agency is responsive when revisions need to be made.
16. Application Name NEW People's Self-Help Housing Corporation Supportive Housing Services for At-Risk Farmworker Families - $21,000 Activity Description
The Supportive Housing Program (SHP) is located at three affordable, supportive properties for farmworker households, Los Adobes de Maria I, II, and III (the LADMs), which house 151 families with over 600 Santa Maria residents. Clinical case management services are provided by licensed and associate clinical social workers and marriage and family therapists (LCSWs, ACSWs, LMFTs, and AMFTs) to assist low to moderate income persons in need of food, shelter, clothing, health care and/or safety. Services address the housing, health care, accessibilit y, and service needs of USDA farmworkers. With the use of CDBG funding, this program will serve 17 unduplicated households with approximately 170 hours of clinical services provided.
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
Agency has not received CDBG public service funding since FY 2015 -
16. The agency has received CDBG funding for several capital projects in the last five years.
Sent multiple follow up emails regarding application revisions.
17. Application Name NEW SMOOTH, Inc.
Senior Dial A Ride – $21,000
Activity Description
The Senior Dial A Ride program provides origin to destination transportation for seniors. Wheelchair accessible vans are available to take seniors to medical appointments, grocery shopping, to the beauty parlor, to visit a friend, or for any reason. Many o f the clients do not have alternate transportation available, often do not qualify for services such as ADA and cannot afford other private options such as a taxi. This program allows clients the independence of being able to schedule transportation on the ir own. This program will serve approximately 316 unduplicated seniors with approximately 948 units of service (rides) with the use of CDBG funds.
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
Agency has not received CDBG public service funding since FY 2015 -
16. Additional revisions were requested following the application deadline. The agency was instructed to provide additional information in the program budget narrative regarding the inconsistency between the expenses and revenue reported.
18. Application Name The Salvation Army
Hot Lunch Program – $20,000
Activity Description
The program helps decrease and prevent food insecurity and helps provide a means to help them achieve economic stability. The Hot Lunch Program will provide hot and nutritious lunches, free of charge, Monday through Friday, from 11:30 AM to 12:30 PM, at Th e Salvation Army's Santa Maria Corps Community Center. The program is offered and served to all persons in Santa
ATTACHMENT H
Maria facing hunger or lack consistent access to a food source to address food insecurity. As such, program beneficiaries are primarily low-income and homeless households. Each meal consists of a main course, fruits, vegetables, dessert, and beverage, with consideration given to special dietary needs. This program will serve 8,250 individuals with 33,000 meals with the use of CDBG funds.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
During FY 2020-21, the agency submitted its first quarter report late and did not expend $208.47 of its grant allocation. In the agency’s FY 2020- 21 monitoring letter, City staff addressed issues regarding the agency’s timeliness, administrative capacity, and file retention. The agency did not apply for funding during FY 2021-22. During FY 2022 -23, the agency did not expend $0. 45 of its overall allocation due to discrepancies in the agenc y’s invoices. This was addressed in the agency’s monitoring review letter.
STAFF NOTES: The number of people served with the use of CDBG funds (reference Tables tab) and units of service (question 11 of the Application Questions tab) is based upon the information entered in the grant application via Zoom Grants. The tables tab is a new feature Staff added in the grant application to help determine the impact of CDBG funding.
ATTACHMENT H
City of Santa Maria
Community Development Block Grant Program
Fiscal Year 2024-25 Capital Funding
Application Summaries and Staff Analysis on Agency Performance
Rating Scale
1 – Unacceptable Agency did not submit any required documents (reports / invoices) in timely manner and did not fully expend its allocation in previous years. 2 Agency did not submit more than three of the required documents (reports / invoices) in a timely manner; requires extensive follow-up and/or did not fully expend its allocation in previous years. A gency’s projects have not been “shovel-ready” in the past.
3 – Needs Improvement
Agency has difficulties submitting required documents (reports and/or invoices) in a timely manner, requires follow-up and/or did not fully expend its full allocation. Agency has executed contract amendments due to the inability to expend its full allocation during the contract period. 4 Agency has submitted an invoice and/or report late. Agency is responsive when revisions need to be made.
5 – Satisfactory
Agency does a great job submitting its required documents in a timely manner; expends allocation in a timely manner; and is responsive when revisions need to be made.
NEW – The agency has not received CDBG funding in the last five years.
NOTE: Agency monitoring review letters mentioned in the staff analysis are available for review upon request.
Please contact City staff.
1. Application Name
City of Santa Maria / Community Programs Division
Tenant Based Rental Assistance (TBRA) Program Administration - $15,000
Activity Description
This funding is set aside to assist the Community Programs Division in covering the administrative costs associated with managing the Tenant Based Rental Assistance (TBRA) Program. TBRA provides up to $2,500 to income qualifying individuals that need assistance covering their rental deposit in Santa Maria. It is funded through HOME, but since the City obtains its funding through the County of Santa Barbara's HOME Consortium, the City cannot use any of that funding to cover the administration of the grant. CDBG Capital funding can be used to help cover the administrative costs associated with a HOME program.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
This funding is necessary to cover the cost of City staff’s administration of the program. Without the funding, general fund dollars will need to be used to cover Staff's time.
2. Application Name City of Santa Maria / Recreation and Parks Department Santa Maria Community Sports Park – $1,052,720
Activity Description
The Recreation and Parks Department will transform a highly visible property currently used for agricultural farmland into a 19.7-acre sports complex. The project can be considered an expansion of the Minami Community Center Park and the Adam Basin located at 600 West Enos Drive. This project will include four large fields suitable for soccer, lacrosse, rugby, futsal, skill building, and practice games. In addition to providing fields for organized sports, community events can be held at the site bringing together individuals
ATTACHMENT H
who can enjoy safe walking trails, exercise stations, and playgrounds. This project will be an area benefit activity as the Community Sports Complex will be open for all City residents. *Prevailing wage and Section 3 WILL apply, as well as a Federal Environmental Assessment (at a minimum ) since agricultural farmland is being converted into something different. *
Performance Rating 2
Notes Regarding
Application / CDBG
Performance
In the agency’s FY 2022 -23 monitoring review letter, staff addressed concerns regarding timeliness and project implementation for both the Chapel (Machado) Plaza Rehabilitation and the Preisker Park Improvement Project (FY 2021-22).
The recent monitoring review letter addressed the Chapel (Machado) Plaza Rehabilitation, which is a FY 2020 -21 capital project that was not closed out until the end of FY 2022-23.
The letter also addressed the Preisker Park Improvement Project, which is currently underway, which is FY 2021-22. The project is near completion, however, has been carried over into its third fiscal year. These concerns were addressed during an on-site monitoring visit.
3. Application Name Community Action Commission of Santa Barbara County dba CommUnify – Safe at Home – $75,000
Activity Description
The agency will provide minor repairs, structural repair services (such as improved exterior lighting for security, extended exterior rails, handicap toilet installations, exterior ramps), installation of slip-and-fall prevention measures to seniors aged 62 and above. CommUnify proposes to offer non - emergency maintenance services to approximately 30 clients to assist with upkeep of current senior occupied housing stock. The agency will also install slip -and-fall prevention and other measures for disabled adults aged 21 to 61. *Prevailing wage and Section 3 do not apply* Performance Rating 1.5
Notes Regarding
Application / CDBG
Performance
During FY 2019 -20 the agency was unable to expend its full allocation and left a remaining balance of $55,612, approximately 70 percent of its original grant allocation.
In the agency’s monitoring letter and visit for FY 2020 -21, City staff addressed the agency’s timeliness and goal outcomes regarding the Minor Home Repair program. The agency was unable to expend its FY 2020-21 allocation due to unforeseen obstacles related to the COVID-19 pandemic. The contract was extended into FY 21-22.
Several meetings took place during FY 2021-22 to address performance concerns related to invoicing, timeliness, project implementation and record keeping. Discrepancies were found within the agency’s invoices along with the final demographic reports.
The agency was given two fiscal years to spend $71,250 but it was unable to expend its full allocation and left a remaining balance of $6,559. During FY 2022 -23, the agency proposed it would serve a total of 42 households with th e allocation of $71, 250. At the end of the reporting period, CommUnify served a total of 36 unduplicated households with $58,571.81. Meeting only 86 percent of its proposed goal and leaving $12,678.17 which is nearly 18 percent of the overall allocation. An on-site monitoring review was conducted for the FY 2022-23 reporting period. CommUnify staff reported that additional in-house contractors are needed to fully expand its funding allocation and to meet proposed goals.
ATTACHMENT H
For the current FY 2023 -24 program year, the agency continues to display administrative challenges. Its quarter two invoice had approximately $201.15 of ineligible administrative expenses. This included expenses that were not associated with the current program year, and administrative expenses associated with client intakes that had not been approved by the City.
4. Application Name
Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO)
Minor Home Repair - $150,000
Activity Description
The agency will provide essential home repair services including handicapped access improvements, plumbing, heating, drywall, flooring, and other general repairs for low-income residents of the City of Santa Maria. The agency estimates that it will serve a pproximately 25 Santa Maria residents. The minor home repair is significantly more intense than what can be offered by CommUnify, hence why the number of people served, and the amount requested is different than CommUnify's. These repairs include wheelchair ramps, accessible showers, accessible sinks and widened doorways. CAPSLO crews have extensive experience completing these kinds of repairs and improvements. *Prevailing wage and Section 3 do not apply*
Performance Rating 1.5
Notes Regarding
Application / CDBG
Performance
During FY 2019 -20 the agency was unable to expend the allocated funding for the Minor Home Repair program. City staff allowed the remaining funding to be carried over to FY 2020-21.
In the agency’s FY 2020 -21 monitoring lett er and visit, City staff addressed the agency’s timeliness and goal outcomes regarding the Minor Home Repair program.
In the agency’s FY 2021 -22 monitoring letter, City staff addressed the agency’s timeliness. During the reporting period, the agency’s seco nd quarter progress report and final annual report were submitted late. In the agency’s FY 2022 -23 monitoring letter, City staff addressed the agency’s timeliness. During the reporting period the agency did not submit its quarterly invoices in a timely manner (three out of four invoices were submitted late) and extensive follow-up was required which led to insufficient documentation.
For the current FY 2023 -24 program year, the agency continues to display challenges with program administration. The s econd quarter invoice was due on January 31, 2024, but the agency did not submit an invoice until February 7; this invoice contained insufficient expenses and documents that were not associated with the current program year.
ATTACHMENT H
5. Application Name
Family Service Agency of Santa Barbara County
Secure Front Office – Santa Maria Valley Youth & Family Center – $75,800
Activity Description
The agency will address identified security risks by constructing an enclosure for the reception area and lobby, providing a physical barrier to protect staff and clients from dangerous entrants . The added wall and doors will create secured access to the private sections of our building —where confidential client meetings and counseling sessions take place. With the f unding requested, the agency will provide services to approximately 7,520 unduplicated persons. *Prevailing wage WILL apply* *Section 3 does not apply*
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
During FY 2019 -20, the agency did not expend $720.45 of its grant allocation. (Public Service - Safe Child Program)
The agency did not receive public service funding in FY 2020-21 and FY 2021-22. However, during FY 2020 -21 the agency received capital funding and did not expend $2,197.60 of its allocation. City staff have addressed these issues in the agency’s monitoring letters. The agency received funding in FY 2022 -23. There were no concerns reported in the monitoring review.
6. Application Name Fighting Back Santa Maria Valley
Unhoused Transitional-Aged Youth (TAY) Navigation Center - $599,000 Activity Description
The agency hopes to establish a permanent navigation center for transitional- aged youth and to operate its young adults' homeless services program. The program is designed to help prevent homelessness by providing a variety of services. CDBG funding would be used to purchase and renovate a property in Santa Maria. The agency is also looking at other grant opportunities in case CDBG funding is not eno ugh. Renovations will be done based on finances.
Overall, the navigation center will serve approximately 100 unduplicated persons with 1,000 units of service which includes substance abuse counseling, therapy, meals/snacks , case management, referrals and more. *Prevailing wage and Section 3 may apply if renovations are included in the scope of work*.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
The age ncy has received public service funding for several years and has a good track record managing CDBG funding; however, grant funding has not been provided to the agency for a Capital project. Funding requested for property acquisition.