Agenda — Santa Maria City Council, April 16, 2024

Mayor Alice Patino
Mayor Pro-Tem Gloria Soto
Councilmember Mike Cordero
Councilmember Carlos Escobedo
Councilmember Maribel Aguilera-Hernandez

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, April 16, 2024
CLOSED SESSION - 4:00 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:

In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
Zoom Meeting Portal. Participate via Zoom to register to speak during the Public Comment portion of the meeting or on a particular Agenda Item. Use the Zoom link below or dial-in via telephone.
•
Zoom link: https://us02web.zoom.us/webinar/register/WN_f30EZjSqRC2So06ouvh8HA Dial Phone #: 1-669-900-9128**
Webinar ID #: 829 9240 7633
**Press *6 to un-mute your phone. Press *9 to raise your hand to speak.

Watch an instructional Video on Participating using Zoom.

Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):

Email - Submit Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
•
Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
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*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.

How to watch the meeting from home:

Comcast Channel 23 - Live during the meeting, and rebroadcast on Thursday at 9:00 a.m. after the meeting and again on Tuesday at 5:30 p.m. the following week.

1. Live Webcast - Online from the Agenda Center & Meetings Portal (select meeting date) or at https://video.isilive.ca/santamaria/live.html. Note - When no meeting is streaming, the window will read "Searching for live stream."

2. You Tube Live Stream - You Tube Webcast.

Note: Live Webcast and You Tube Live are typically available within 15 minutes before the start of the meeting. There is a delay of about 15-30 seconds with both the Live Webcast and You Tube Live Stream.

3. Zoom Meeting Portal - Registration is required (link above) even for observing the meeting.4.

American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

1. REMOTE PARTICIPATION UNDER ASSEMBLY BILL NO. 2449
RECOMMENDATION:

The City Council will consider a request from Councilmember Cordero to participate in the meeting remotely via "emergency circumstances" due to a physical or family medical emergency that prevents him from attending in-person per Assembly Bill No. 2449.

CLOSED SESSION

2. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

3. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

4. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

4.a Real Property Negotiators, Pursuant to California Government Code §54956.8 Property: APNs 125-320-009 and 125-320-034.

Agency Negotiators: Interim City Manager Alex Posada and Director of Public Works Brett Fulgoni

4.b Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

4.c Public Employee Recruitment - City Manager, Pursuant to California Government Code §54956.8

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5. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

6. INVOCATION

7. PLEDGE OF ALLEGIANCE

8. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

9. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

10. PROCLAMATIONS

10.a Proclamation – “National Day of Prayer” – May 2, 2024 Present a Proclamation recognizing May 2nd, 2024, as “National Day of Prayer” in the City of Santa Maria, and encourage people of all faiths to participate in “Day of Prayer” according to their own traditions.

10.b Proclamation – “Public Service Recognition Week” - April 5 through May 11, 2024 Present a Proclamation recognizing the week of May 5th through May 11th, 2024, as “Public Service Recognition Week” in the City of Santa Maria.

10.c Proclamation - “National Autism Awareness Month” - April 2024 Present a Proclamation recognizing the month of April 2024, as “National Autism Awareness Month” in the City of Santa Maria.

10.d Businesses of the Quarter – April to June 2024
Present certificates to the featured Businesses of the Quarter (April to June 2024) – Arrow Plumbing Drain & Repair Service and Trojan Petroleum, Inc.

11. PRESENTATIONS

11.a Transit System Update
The City Council will receive a presentation regarding an update on Santa Maria Regional Transit system, growth, opportunities, and outlook.

12. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

13. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

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13.a CITY MANAGER/CITY CLERK DEPARTMENT

13.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

13.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of April 2, 2024, and the Special City Council Meeting of April 6, 2024.

13.b CITY ATTORNEY DEPARTMENT

13.b.1 Second Reading and Adoption of Ordinance No. 2024-05 Technical Amendments – April 2024
The City Council will conduct the second reading to adopt Ordinance No. 2024-05, 2024 Technical Amendments of the City of Santa Maria Municipal Code.

Environmental Notice: The Activity is not a “Project” as defined under Section 15378(b) of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Conduct the second reading and adopt Ordinance No. 2024-05, amending various sections of the Santa Maria Municipal Code relating to general requirements of business taxes, licenses, and regulations, application for public services, water service, wastewater collection, treatment, and disposal, refuse collection and recycling, cross connections, stormwater runoff pollution prevention, boards, commissions and committees, park rules, residential development tax, subdivision improvements, and personnel.

13.c FINANCE DEPARTMENT

13.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

13.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

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13.d PUBLIC WORKS DEPARTMENT

13.d.1 Federal Transit Administration 5307 Program of Projects for the Federal Fiscal Year 2024-2027 Federal Transportation Improvement Program The City Council will consider adopting the proposed projects selected to receive continual funding for the Federal Fiscal Year 2024-27, Federal Transit Administration’s 5307 Call for Projects process, to support ongoing transit capital and operations costs within the Santa Maria Urbanized Area.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving applications for Federal Transit Administration Section 5307 funds for Fiscal Year 2024-25, Fiscal Year 2025-2026, and Fiscal Year 2026-27 for Santa Maria Urbanized Area.

13.d.2 Santa Maria Regional Transit Fiscal Year 2023-24 Low Carbon Operations Program Grant Application, Solar Array Electric Vehicle Charger The City Council will consider authorizing the Transit Program’s recommended Fiscal Year 2023-24 Low Carbon Operations Program grant application for the amount of $213,970 to be used for the purchase of two off- grid solar array electric vehicle chargers, off the California Department of Goods & Services contract, to support the Transit Program’s fleet electrification efforts.

RECOMMENDATION:

Adopt a Resolution authorizing the execution of the Certifications and Assurances and authorized agent forms for the Low Carbon Transit Operations Program, approve the grant application and receipt of Fiscal Year 2023-24 Low Carbon Operations Program grant funding for $213,970 for the purchase of two Solar Array Electric Vehicle Chargers, designate representatives to act on City Council’s behalf, and amend the Transit Program’s Capital Maintenance Equipment Project Budget to reflect this project.

13.d.3 Adoption of a Resolution Approving the Disposition of Older Transit Vehicles The City Council will consider approving the disposition of older transit vehicles, bought with federal funding assistance, by declaring them surplus and sending them off to auction.

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RECOMMENDATION:

Adopt a Resolution authorizing the City Manager, or designee, to sign sales agreements with a reputable auction company to surplus transit vehicles that have met the end of their Federal Transit Administration-defined useful life.

14. APPOINTMENTS

14.a Measure U Citizens’ Oversight Committee and Recreation & Parks Commission Appointments
The City Council will consider making appointments to the Measure U Citizens’ Oversight Committee and Recreation and Parks Commission.

RECOMMENDATION:

Measure U Citizens’ Oversight Committee
The Measure U Citizens’ Oversight Committee ensures transparency and oversight of the revenue generated by and expenses made in relation to Measure U. Members must be City residents and may not be current City of Santa Maria employees, officials, contractors, or vendors of the City. Applicants are nominated by individual Councilmembers and confirmed by the City Council. The Committee meets on the last Monday in January each year.

Councilmembers Aguilera-Hernandez and Soto will have the opportunity to make one nomination each for a term of four years and/or coterminous with the nominating councilmember’s term ending in January 2027. Councilmember Escobedo also has one nomination for the unexpired term ending in January 2025.

One application was received from John Childers, Jr., who previously served on the Measure U Citizens’ Oversight Committee and continues to fill in for the vacant position.

RECOMMENDATION:

Recreation & Parks Commission
The Recreation and Parks Commission advises the City Council on Recreation and Parks operations and activities. Members are nominated by individual Councilmembers, appointed by the Mayor, and confirmed by the City Council.

Councilmember Soto will have the opportunity to make one nomination for a term of four years and/or coterminous with the nominating Councilmember’s term ending in January 2027.

Four new applications have been received from Isaac Berumen, Anais Diaz, Benjamin Ortiz, and Jose Ramirez.

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15. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

15.a Measure U Annual Report for the Period Ending June 30, 2023, as Submitted by the Measure U Citizens’ Oversight Committee
The City Council will receive a presentation from City Staff and the Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report.

RECOMMENDATION:

Receive a presentation from City staff and Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report for the period ending June 30, 2023; and

1. Receive and file the Measure U Citizens’ Oversight Committee 2022-23 Annual Report.

2. 16. REPORT BY INTERIM CITY MANAGER

17. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

18. ADJOURNMENT

PLEASE NOTE:

The next regular meeting of the City Council will be held on May 7, 2024, at 5:30 p.m. The deadline for submitting items for the May 7th meeting is April 17th.

City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items

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not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2306. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

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FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Proclamation – “National Day of Prayer” – May 2, 2024

Present a Proclamation recognizing May 2nd, 2024, as “National Day of Prayer” in the City of Santa Maria, and encourage people of all faiths to participate in “Day of Prayer” according to their own traditions.

BACKGROUND:

National Day of Prayer is an annual event established by an Act of Congress in 1952 and signed into law by President Harry S. Truman. Designated to be on the first Thursday in May each year, the day is celebrated by all faiths as they pray for America, it s people, and its leaders. The Proclamation is brought forth every year to raise awareness of the importance of faith in history and historical decision-making.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, National “Day of Prayer ” is an annual event established by an Act of Congress which encourages Americans to pray for the nation, its people, and its leaders; and

WHEREAS, days of prayer have been called for since 1775, when the Continental Congress designated a time for prayer in forming a new nation; and

WHEREAS, in 1863, Abraham Lincoln called for such a day; and

WHEREAS, officially, “Day of Prayer " was established as an annu al event by an Act of Congress in 1952, and was signed into law by President Truman; and

WHEREAS, the law was amended in 1988, and signed by President Ronald Reagan, establishing the “Day of Prayer” as the first Thursday of May each year; and

WHEREAS, “Day of Prayer” affords everyone the ability to exercise the ir freedom to gather and pray, to unify hearts, communities, and the country, while holding dear their faith, freedoms, and to one another as fellow Americans; and

WHEREAS, the City of Santa Maria is celebrating its 27th annual “Day of Prayer” and continues to host one of the largest Day of Prayer gatherings in the State of California.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, hereby recognize the 2nd day of May 2024, as:

“NATIONAL DAY OF PRAYER”

in the City of Santa Maria, and encourage people of all faiths to participate in “Day of Prayer” and attend the observance at the Santa Maria Veterans Memorial Center from 5:30 pm to 7:30 pm.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of April 2024.

___________________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Proclamation – “Public Service Recognition Week” – May 5th through May 11th

Present a Proclamation recognizing the week of May 5 through May 11, 2024, as “Public Service Recognition Week” in the City of Santa Maria.

BACKGROUND:

National “Public Service Recognition Week” honors the people who serve our nation as federal, state, county, local, and tribal government employees. First celebrated in 1985, Public Service Recognition Week is the perfect time to recognize public servants for the services they provide to residents in Santa Maria.

DISCUSSION:

For the 39th year, Public Service Recognition Week will be held to celebrate the workforce that puts the public first, with some risking their lives daily to serve the millions of people living in the United States. Without this workforce, continuity of services would be hindered due to the regular changes of leaders and elected officials.

Public servants include police officers, firefighters, accountants, clerks, analysts, engineers, planners, librarians, attorneys, inspectors, laborers, computer technicians, and countless other occupations. Pub lic servants provide a vast array of services with efficiency and integrity. Representatives from the Human Resources Division will be accepting the award on behalf of City staff.

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Americans are served every single day by millions of public servants at the Federal, State, County, City, and tribal government levels. These unsung civil servants do the work that keeps the government functioning and helps make this nation exceptional; and

WHEREAS, public employees take not only jobs, but oaths to put the public first; and

WHEREAS, many public servants, including police officers, firefighters, and others, risk their lives each day in service to the people of the United States and around the world; and

WHEREAS, public servants include accountants, clerks, analysts, engineers, planners, librarians, attorneys, inspectors, laborers, computer technicians , and countle ss other occupations. Day in and day out they provide a vast array of services demanded by the American people of their government with efficiency and integrity; and

WHEREAS, without these public servants at every level, continuity would be impossible in a democracy that regularly changes its leaders and elected officials.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby recognize May 5 through 11, 2024, as:

“PUBLIC SERVICE RECOGNITION WEEK”

in the City of Santa Mari a, and encourage all residents and businesses to recognize the accomplishments and contributions of government employees at all levels — Federal, State, County, and City.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of April 2024.

______________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Proclamation - “National Autism Awareness Month” – April 2024

Present a Proclamation recognizing the month of April 2024, as “National Autism Awareness Month” in the City of Santa Maria.

BACKGROUND:

Autism is a complex neurobiological disorder that typically lasts throughout a person’s lifetime and is part of a group known as Autism Spectrum Disorders (ASDs) . Autism affects all persons regardless of race, religion, socio -economic, status , or geography.

Disparities in access to healthcare, education, and services have placed an undue burden on individuals with disabilities and their loved ones. One in 44 children in the U.S. is diagnosed with an autism spectrum disorder. Individuals with ASDs and their families face tremendous and overwhelming challenges in accessing and navigating the complex programs and services for these disorders. Early int ervention can improve learning, communication, and social skills, as well as underlying brain development.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Autism is a comple x neurobiological disor der that typically last s throughout a person’s lifetime and is part of a group known as Autism Spectrum Disorders (ASDs); and

WHEREAS, Autism affects all persons regardless of race, religion, socio -economic, status or geography; and

WHEREAS, disparities in access to health care, education, and services have placed an undue burden on individuals with disabilities and their loved ones; and

WHEREAS, one in 44 children in the U.S. is diagnosed with an autism spectrum disorder; and

WHEREAS, individuals with ASDs and their families face tremendous and overwhelming challenges in accessing and navigating the complex programs and services for these disorders; and

WHEREAS, early intervention can improve learning, communication, and s ocial skills, as well as underlying brain development.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria do hereby recognize April 2024, as:

“NATIONAL AUTISM AWARENESS MONTH”

in the City of Santa Maria , and encourage businesses and residents to recognize the talents, abilities, and contributions of indivi duals diagno sed with Autism Spectrum Disorder.

IN WITNESS WHEREOF, I have h ereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of April 2024.

___________________________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Businesses of the Quarter – April to June 2024

Present certificates to the featured Businesses of the Quarter (April to June 2024) – Arrow Plumbing Drain & Repair Service and Trojan Petroleum, Inc.

BACKGROUND:

The City of Santa Maria and the Santa Maria Valley Chamber of Commerce are partnering to highlight different businesses in the City through a Business of the Quarter Program.

On four occasions this calendar year, this program will recognize local businesses chosen by the Chamber. The criteria are: fewer than 20 employees; in operation for at least 5 years; physically located within the City Limits; and being a local Chamber of Commerce member in good standing. Not only does this give them valuable exposure, it also reminds the community of the unique, diverse, and long -standing businesses we are fortunate to have in Santa Maria.

Arrow Plumbing Drain & Repair Service is located at 320 Oak Street in Santa Maria.

Daniel Keuma started the company in 1991 upon his relocation here from Hawaii. His son, Kaniela, had ambitions for growth. The company has grown from a one -truck operation to seven trucks and eight employees. It provides services to residential and commercial customers. They are involved in supporting community events and charities.

Representing the business tonight are Kaniela Keuma, owner, and Jessica Keuma, wife/office manager.

Trojan Petroleum, Inc. is located at 1665 West Betteravia Road in Santa Maria. Founded 43 years ago by Bud and Ebba Ric hards, it has grown into a full -service petroleum distributor specializing in delivering fuel to farm locations and job sites throughout Santa Barbara and San Luis Obispo Counties, as well as being an independently owned Pacific Pride card lock site. It has 15 delivery trucks. The company is a member of many local civic groups. Representing the business tonight are Kathleen Brodie, President, and Larry Schubert, Secretary.

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Transit System Update

The City Council will receive a presentation regarding an update on Santa Maria Regional Transit system, growth, opportunities, and outlook.

BACKGROUND:

In November 2021, the City of Santa Maria City Council approved an addendum to the City’s adopted 2019/2020 Short Range Transit Plan. The addendum outlined the publicly supported transit service changes. These challenges include significant supply chain issues, changes to rider travel patterns, and labor shortages causing potential service reliability issues at a time when transit was most critical for many in our community.

DISCUSSION:

Pre-existing gaps in service were made only more notable as ridership demographics and travel patterns had changed dramatically, namely around an increased need for service to school sites as school district s struggled with their own driver shortage and post - pandemic recovery issues.

The approved system-wide service changes went into effect on January 1, 2022. These changes reshaped transit routes to meet several objectives. Primarily, the transit service area coverage needed improved reliability and improved service area coverage, while simultaneously being performed with a smaller labor force.

Since enacting these changes, Transit service in Santa Maria has seen an immediate and measurable rebound in r idership. The reworked routes have helped ensure 100 percent service reliability while creating more efficient and conducive routes for both riders and drivers, leading to longer retention and compounding growth of both groups.

Subsequently, two new route s have been added since the enactment of the service changes, to support the growing demand from riders, with an additional two more new routes that are currently being planned to continue to support the continuous growth in ridership. As a result, ridership is up 96 percent since the lowest point and is projected to continue to grow to be at 116 percent by the close of this fiscal year.

2 Respectively the Santa Maria Regional Transit system continues to make improvements to its operations, fleet vehicles with the introduction of electric buses equipped with rider- centric amenities, and by growing transit service options to help ensure the mobility needs of our communities are being met, even in the most challenging of periods. Staff’s presentation highlights just some of the work already undertaken and the efforts that are underway.

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

April 2, 2024, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero (remotely), Councilmember Carlos Escobedo, Councilmember Gloria Soto

Staff Present: Interim City Manager Alex Posada, Interim Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Senior Assistant City Attorney Jeffrey Patrick, Interim Chief Human Resources Officer Dawn Jackson, Fire Chief Bradley Dandridge, Principal Civil Engineer Thomas Korman, Chief Information Officer Jeffrey Marecic, Interim Director of Recreation and Parks Angela Oslund, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Community Programs Manager Rosa Rojo, Assistant City Clerk Alexandra Valadez, Deputy City Clerk Ashley Arciniega

_____________________________________________________________________

1. REMOTE PARTICIPATION UNDER ASSEMBLY BILL NO. 2449
Moved by: Mayor Patino
Seconded by: Councilmember Soto
The City Council approved a request from Councilmember Cordero to participate in the meeting f or both open and closed sessions remotely via "emergency circumstances" due to physical or family medical emergency that prevents him from attending in-person under Assembly Bill No. 2449.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Escobedo, and Councilmember Soto
Abstain (1): Councilmember Cordero
Motion carried by a recorded vote (4 to 0)

CLOSED SESSION

2. CALL TO ORDER
Mayor Patino called the meeting to order at 4:34 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero (remotely), Carlos Escobedo, Gloria Soto, and Mayor Alice Patino

STAFF MEMBERS PRESENT:

Interim City Manager Posada, City Attorney Watson, and Assistant City Clerk Valadez (for roll call only).

3. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. Speaking for the public was Matt Chircop, Andrew Klein, Jeff Lee, and Scott Bramsen.

2 4. RECESS-CLOSED SESSION

4.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

4.b Public Employee Recruitment - City Manager, Pursuant to California Government Code §54956.8 Mayor Patino adjourned to a Closed Session at 4:48 p.m.

5. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

6. INVOCATION
Pastor Jeff Nellermoe of Bethel Lutheran Church gave the Invocation.

7. PLEDGE OF ALLEGIANCE
Councilmember Soto led the Pledge of Allegiance.

8. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 6:02 p.m.

9. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that instructions were provided to the City's Labor Negotiator for item

3.a and instructions were provided to City staff for item 3.b for the upcoming meeting on Saturday.

10. PROCLAMATIONS

10.a Proclamation – “Donate Life Month” – April 2024
The City Council recognized the month of April as “Donate Life Month” in the City of Santa Maria, and encourage all Santa Maria residents to check “YES!” to donate their organs when applying for or renewing their driver’s license. Scott Burns accepted the Proclamation.

10.b Proclamation – “National Community Development Week” - April 1st through 5th The City Council presented a Proclamation to recognize April 1st through 5th, 2024, as “Nation al Community Development Week” to celebrate and showcase the programs and projects which are funded by federal grant programs like Community Development Block Grants and HOME Investment Partnership. Community Programs Division accepted the Proclamation.

10.c Proclamation – "National Library Week" - April 7th through 13th The City Council presented a Proclamation to recognize April 7th through 13th as "National Library Week" in the City of Santa Maria. Library Board of Trustee Member Charlie Baker -Boyd accepted the Proclamation.

10.d Proclamation – “Fair Housing Month” - April 2024
The City Council presented a Proclamation to recognize the month of April 2024 as “Fair Housing Month” in the City of Santa Maria and encourage the continued celebration of equal h ousing opportunities and the progress made in opening the doors to housing opportunities for all residents of Santa Maria. Victoria Orcutt representing Legal Aid Foundation accepted the Proclamation.

10.e Proclamation – “National Sexual Assault Awareness Month” - April 2024 The City Council presented a Proclamation recognizing the month of April 2024, as “National Sexual Assault Awareness Month” in the City of Santa Maria. Alison Wales representing North County Rape Crisis & Child Protection Center accepted the Proclamation.

10.f Proclamation – “National Child Abuse Awareness Month” – April 2024 The City Council presented a Proclamation recognizing the month of April 2024, as “National Child Abuse Awareness Month” in the City of Santa Maria. Alison Wales rep resenting North County Rape Crisis & Child Protection Center accepted the Proclamation.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)

3 Mayor invited public comment.

One written public comment was received by Elena Deparini. Speaking from the public w as Andrew Foster and Gary Hall.

12. CONSENT CALENDAR
Consent Calendar Items 12.a.1 through 12.e.1 were approved as presented, including the adoption of Resolution Nos. 2024 -47, 2024-48, 2024-49, 2024-50, and 2024 -51. The recorded vote appears with each item below.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt the Consent Calendar as submitted.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Waived the reading in full of all Ordinances and Resoluti ons. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

12.a.2 Approval of Minutes
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Approved the Minutes of the regular City Council meeting of March 19, 2024.

Motion carried by a recorded vote

12.a.3 Adoption of a Resolution approving the Wage and Benefit Package for the Non-Represented Management and Confidential Employees, Public Safety Managers; and Adoption of a Resolution Approving the CalPERS Comprehensive Schematic Pay Schedule Action: Adopted as Resolution No. 2024-47.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

1. Adopted a Resolution authorizing and approving the wage and benefits package for the Non - Represented Management and Confidential Employees; and
Motion carried by a recorded vote

Action: Adopted as Resolution No. 2024-48.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

2. Adopted a Resolution authorizing and approving the wage and benefits package for the Public Safety Managers; and

4 Motion carried by a recorded vote

Action: Adopted as Resolution No. 2024-49.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

3. Adopted a Resolution approving the Comprehensive Schematic Pay Schedule for all full -time and part-time employees in accordance with CalPERS guidelines.

Motion carried by a recorded vote

12.b COMMUNITY DEVELOPMENT DEPARTMENT

12.b.1 Second Reading and Adoption of Ordinance No. 2024-03 Amending Chapter 12-35 of Title 12 – Zoning, of the City of Santa Maria Municipal Code
Action: Adopted as Ordinance No. 2024-03.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Conducted the second reading and adopted Ordinance No. 2024 -03, to amend Chapter 12 -35, Article 5, Section 12 -35.501, “Reconsideration of Discretionary Permits,” and to add a new Section 12 -35.504, “Pe rmit Revocation,” to Title 12 – Zoning of the City of Santa Maria Municipal Code.

Motion carried by a recorded vote

12.b.2 Second Reading and Adoption of Ordinance No. 2024-04 Amending Chapter 12-56, Accessory Dwelling Units, of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

Action: Adopted as Ordinance No. 2024-04.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Conducted the second reading and adopted Ordinance No. 2024 -04 amending Chapter 12 -56, Accessory Dwelling Units of Title 12 – Zoning, of the City of Santa Maria Municipal Code.

Motion carried by a recorded vote

12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratifie d subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.c.2 Payment of Payroll
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

5 Motion carried by a recorded vote

12.d FIRE DEPARTMENT

12.d.1 Adoption of a Resolution Approving Instructional Services Agreement Appropriations Action: Adopted as Resolution No. 2024-50.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution authorizing the City Manager or designee to appropriate and expend funds generated through the Allan Hancock Joint Community College District Instructional Services Agreement.

Motion carried by a recorded vote

12.e RECREATION & PARKS DEPARTMENT

12.e.1 Adoption of a Resolution Approving a Transportation Art Maintenance Agreement Action: Adopted as Resolution No. 2024-51.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution allowing the City of Santa Maria to enter into a Transportation Maintenance Agreement with the California Department of Transportation for the decorative painting and maintenance of 15 utility boxes.

Motion carried by a recorded vote

13. PUBLIC HEARING

13.a Block Grants Advisory Committee’s Recommendations for Fiscal Year 2024-25 Community Development Block Grant Program Drafted Action Plan
Mayor Patino opened the public hearing at 6:52 p.m.

Written public comment was received by Hanna Ryckman representing Foodbank of Santa Barbara County.

Speaking from the public was Hilda Zacarias/Midge Nicosia, Arcelia Sencion, and Patricia Keelean (via Zoom).

Mayor Patino closed the public hearing at 7:01 p.m.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Conducted a public hearing to receive comments from the public as part of the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan 30-day public review period; and

2. Consider the Block Grants Advisory Committee’s recommendation for the allocation of Fiscal Year 2024-25 Community Development Block Grant Program Public Services and Capital funds; and

3. Reviewed and approved the overall allocations and contingencies which make up the drafted Fiscal Year 2024-25 Community Development Block Grant Action Plan. The final approval of the drafted Action Plan is anticipated to take place following the 30-day public review period on Tuesday, May 7, 2024.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto

6 Motion carried by a recorded vote (5 to 0)

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez

4. Allocated its $37,500 in Community Development Block Grant funding to Public Services programs.

Councilmembers Escobedo and Soto combined their funding (total of $15,000), with Councilmember Aguilera-Hernandez allocating $800 of her funding for the Family Services Agency of Santa Barbara County - Long Term Care Ombudsman. They were combined for a total of $15,800.

Councilmember Aguilera -Hernandez allocated $5,800 to Community Partners in Caring - Volunteer Caregiving Program, bringing the program's allocations to the maximum allowable amount. The remainder of Councilmember Aguilera-Hernandez's funding ($900) was allocated to North County Rape Crisis & Child Protection Center - Santa Maria Services.

Councilmember Cordero and Mayor Patino combined their funding (total of $15,000) to Fighting Back Santa Maria Valley. With this allocation, the Council appr oved changing the stated contingency, if additional funding is received, from Fighting Back Santa Maria Valley to CALM, Inc. Home Visitation Program.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

14. REGULAR BUSINESS

14.a Technical Amendments - April 2024
Councilmember Aguilera-Hernandez requested to remove "musical instruments" from the Ordinance in Section 14. Councilmembers Esco bedo and Soto expressed agreement with removing "musical instruments".

Councilmember Aguilera -Hernandez asked staff why this addition continues to come back to City Council for approval. Interim City Manager Posada stated that complaints continue to come i nto staff from residents living near City Parks due to the use of musical instruments in parks.

Action: Introduced as Ordinance No. 2024-05.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Introduced for the first reading, a nd continued to a future meeting for second reading and adoption, amendments to various sections of the Santa Maria Municipal Code relating to general requirements of business taxes, licenses and regulations, application for public services, water service, wastewater collection, treatment and disposal, refuse collection and recycling, cross connections, runoff pollution prevention, boards, commissions and committees, park rules, residential development tax, subdivision improvements, and personnel.

With the removal of "musical instruments" from Section 14.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

15. REPORT BY INTERIM CITY MANAGER
Interim City Manager Posada reported that the next City Council Meeting would be April 16th. Items on the agenda would include closed -session meetings on Labor and City Manager Recruitment, Business of the Quarter Report, Proclamation for National Day of P rayer, Transit System Update (Tentative), Board/Committee/Commission Attendance Quarterly Report, Surplusage in Transit

7 Vehicles, 5307 Call for Projects, Transit Fiscal 2023 -24 LCTOP Grant Application, Solar Array EV Charger (Tentative), Leisure Needs Asse ssment, Measure U Annual Report, and Urban Forest Management Plan.

16. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero had no report.

Councilmember Escobedo reported that he attended the City Manager Recruitm ent Meeting and Follow-Up Meeting, Guadalupe Beach Reopening, the Boys and Girls Club Gala, Family Service Agency Leadership Meeting, Allan Hancock College "Pills That Kill" Presentation, and Oakley Elementary Career Day.

Councilmember Aguilera-Hernandez reported that she attended the APCD Meeting, the City Manager Recruitment Meeting and Follow -Up, the Santa Barbara Women of the Year Reception, the Legal Aid Advisory Board, the Women Lawyers Association, and the Marian Medical Community Services Board.

Councilmember Soto reported that she attended the Donor Appreciation Event at the Community Environmental Council, the Foundation Board of Directors at Allan Hancock College Scholarship Foundation, and the Ben Heighes Show.

Mayor Patino reported that she a ttended the Ben Heighes Show, Project Opioid Santa Barbara County Meeting, SBCAG Monthly Board Meeting, League of California Cities Conference on Housing and Community Economic Development, Jury Duty Summons, Fentanyl Awareness Presentation, Marian Regional Medical Center Foundation, Police Department Badge Pinning and Promotion, Altrusa Junior High Awards Dinner, and Rotary.

17. ADJOURNMENT
Mayor Patino provided an update on discussions related to the Santa Maria Firefighters Local 2020 negotiations.

There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:48 p.m.

_________________________
Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

1 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

April 6, 2024, 8:30 a.m.

Minami Community Center
600 W. Enos Drive
Santa Maria, CA 93458

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto

Staff Present: Interim City Manager Alex Posada, City Attorney Thomas Watson

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 8:50 a.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, Carlos Escobedo, Gloria Soto, and Mayor Alice Patino

STAFF MEMBERS PRESENT:

Interim City Manager Posada, City Attorney Watson.

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. No public comment was received.

3. RECESS-CLOSED SESSION
Mayor Patino recessed to a Closed Session at 8:51 a.m.

3.a Public Employee Recruitment - City Manager, Pursuant to California Government Code §54956.8

4. RECONVENE TO OPEN SESSION
Mayor Patino reconvened to open session at 3:21 p.m.

5. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

2 City Attorney Watson reported that direction was provided to the consultant and staff.

6. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declare d the City Council meeting adjourned at 3:23 p.m.

_________________________
Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: City Attorney

BY: Senior Assistant City Attorney Jeffrey Patrick

SUBJECT: Second Reading and Adoption of Ordinance No. 2024 -05 Technical Amendments – April 2024

Description:

The City Council will conduct the second reading to adopt Ordinance No. 2024-05, 2024 Technical Amendments of the City of Santa Maria Municipal Code.

RECOMMENDATION:

BACKGROUND:

Each year, the City Attorney’s Office gathers proposed technical amendments to the Santa Maria Municipal Code (SMMC) from the City’s departments and prepares an Ordinance incorporating those changes into the SMMC.

The proposed updates include technical amendments, updates to conform to current law, and changes to address operational efficiencies. The City Attorney's Office recommends continuing this good housekeeping practice, which is also followed by the State Legislature, as well as many other California cities.

DISCUSSION:

On April 2, 2024, the City Council introduced the April 2024 Technical Amendments for first reading. “Musical instruments” ha s been removed from the updated definition of sound amplifying system in Section 14 of the Ordinance. The proposed ordinance is now ready for second reading and adoption.
2 Alternative(s)
The City Council may decline to adopt the Ordinance. Gaps and technical problems would remain in the Municipal Code.

Fiscal Considerations
When the Municipal Code contains gaps or technical defects, staff must spend considerable, unproductive time determining ways to reach the goals of the Municipal Code and the City to overcome the defects.

Impact to the Community
A consistent, complete, and well-written Municipal Code is a user -friendly document for community residents, visitors, and City staff.

ATTACHMENTS

Attachment A – 2024 Technical Amendment Ordinance No 2024-05

1 ORDINANCE NO. 2024-05

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE SANTA MARIA MUNICIPAL

CODE RELATING TO GENERAL REQUIREMENTS OF BUSINESS TAXES, LICENSES

AND REGULATIONS, APPLICATION FOR PUBLIC SERVICES, WATER SERVICE,

WASTEWATER COLLECTION, TREATMENT AND DISPOSAL, REFUSE COLLECTION

AND RECYCLING, CROSS CONNECTIONS, STORM WATER RUNOFF POLLUTION

PREVENTION, BOARDS, COMMISSIONS AND COMMITTEES, PARK RULES,

RESIDENTIAL DEVELOPMENT TAX, SUBDIVISION IMPROVEMENTS, AND

PERSONNEL

The City Council of the City of Santa Maria, State of California, does ordain as follows:

SECTION 1. Section 4-1.35 of Chapter 4-1 the Santa Maria Municipal Code concerning General Requirements of Business Taxes, Licenses and Regulations is hereby amended as follows:

Section 4-1.35
Refunds: When payable.

(a) License fees, penalties and costs collected and received by the City may be refunded as provided in this section and not otherwise.

(b) A refund may be allowed:

(1) Where the amount paid was in excess of the amount required by this title;

(2) Where the amount paid was not required by law;

(3) Where the applica nt for any license or permit has not, at any time after the commencement of the period or term during which the requested license or permit would have been effective, commenced or engaged in the business or occupation or performed any act for which the license or permit was required; or

(4) Where the money paid was erroneously or illegally collected or received by the City through mistake, inadvertence or error of fact.

(d) Upon receiving such verified claim the Director of Finance may authorize refunding of any fee paid hereunder which was erroneously paid or collected. If the claim is made on the grounds set forth under subdivision (3) of subsection (b) of this section, no refund may be made until the license or permit has been returned to the Director of Finance, if available.

(e) If any section of this title is repealed or amended, the Director of Finance may, in its discretion, refund a portion of the license tax paid thereunder in proportion to:
2 (1) The amount by which the tax is reduced, if such is the case; or

(2) The portion of the license period expired for which the tax has been paid but the entire tax repealed, if such is the case.

SECTION 2. Section 8-1.07 of Chapter 8-1 the Santa Maria Municipal Code concerning Application for Public Services is hereby amended as follows:

Section 8-1.07
Appeals.

In the event that any user or consumer is aggrieved by any ruling of the Director of Utilities made pursuant to any of the provisions of this chapter and Chapters 8 -9, 8-10, 8-11 and 8- 13, such consumer or user may appeal from such ruling to the City Manager within the time and in the manner set forth in Section 8-12.1406. The City Manager's action on such appeal shall likewise be made and become final pursuant to the provisions of Section 8-12.1406.

SECTION 3. Section 8-10.34 of Chapter 8-10 of the Santa Maria Municipal Code concerning Water Service is hereby amended as follows:

Section 8-10.34
Rate increase by resolution: Authorized.

The rates provided for in in this Chapter may be amended from time to time by resolution of the Council. Water rates shall be based upon a periodic cost of services and rate study, with mid-cycle calculations performed in-house, ensuring the rates reflect the cost to operate and maintain the system.

SECTION 4. Section 8 -10.35 of Chapter 8 -10 of the Santa Maria Municipal Code concerning Water Service is hereby repealed:

SECTION 5. Section 8 -12.1005 of Chapter 8 -12 of the Santa Maria Municipal Code concerning Wastewater Collection, Treatment and Disposal is hereby amended as follows:

Section 8-12.1005
User classification charges.

The following system of user classification charges shall become effective upon adoption of the revenue program.

The charges shall be as provided in this Section or approved by resolution of the City Council.

(a) Class I Users. Class I user charges shall be based on a monthly flat fee as set by the City Council. Class I users include the customer classes of: single -family residential; multi- family residential, including mobile homes; and hotels, motels, and rest homes.

(b) Class II Users. User charges for Class II users shall be based on a fee as set by the City Council for each hundred (100) cubic feet of water delive red, or where applicable, each 3 hundred (100) cubic feet of wastewater discharged.

(c) Class III Users. User charges for Class III users shall be based on fees set by the City Council for each hundred (100) cubic feet of water delivered or, where applicabl e, each hundred (100) cubic feet of wastewater discharged. User charges for Class III users shall be established as outlined in the revenue program for individual users, groups of users conducting the same principal activity, or major groups as outlined under the SIC divisions.

(d) Class IV Users. User charges for Class IV users shall be billed as provided in this Chapter and shall be calculated according to the formula:

Cu = (Vc X Vu) + (Bc X Bu) + (Sc X Su) + X where:

Cu = the monthly user charge (dollars per month)
Vc = the cost of collecting and treating each 100 cubic feet of wastewater Vu = the total monthly quantity of wastewater discharged by a user (hundreds of cubic feet per month)
Bc = the cost of treating a pound of BOD
Bu = the total monthly quantity of BOD discharges by a user (pounds per month) Sc = the cost of treating a pound of suspended solids
Su = the total monthly quantity of suspended solids discharged by a user (pounds per month)
X = the special assessments for violating any provisio ns of this Chapter (such as TDS, Na, Cl, etc.)

SECTION 6. Section 8 -11.10 of Chapter 8 -11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling is hereby amended as follows:

Section 8-11.10
Frequency of collection.

All refuse shall be collected from every occupied dwelling house or residence within the City at least once each calendar week, and as many times per week from all other premises within the City as may be found necessary by the Director of Utilities for proper cleanliness.

All residential recycling shall be collected every other week on the same day as residential trash collection, or at such other times as may be determined by the Director of Utilities. All commercial recycling shall be schedul ed for collection as needed, as determined by the Director of Utilities or his/her designee. Commercial and residential organics recycling shall be scheduled for collection as needed, as determined by the Director of utilities or his/her designee.

SECTION 7. Section 8 -11.14 of Chapter 8 -11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling is hereby amended as follows:

Section 8-11.14
Automated service: Generally.
(a) Rates. There shall be a charge ma de to each premises for disposal service for refuse , and, in the City's discretion , recycling and/or organics . The schedules of such charges indicate rates for service at the street or alley right -of-way line (within public right -of-way).

Such charges shall be made in accordance with the schedules based on the number of 4 containers serviced and the frequency of pi ckup per week as adopted by resolution of the Council..

(b) Location for Pickup. Except on the date the City is collecting refuse for disposal, all refuse, recycling, and organics containers for them shall be kept to the rear of any front yard setback required by the City. On days of pickup, such containers shall be placed within the public right -of-way unless a contrary arrangement has been made with the Director of Utilities.

(c) Special Rates for Unusual Locations. Where pickup is desired other than within the public right-of-way, containers shall be placed at a location readily accessible for removing and emptying the containers at such locations as designated by the Director of Utilities. Such locations shall not be more than 40 feet from the public right-of-way unless an arrangement for a different location has been specifically made by the customer with the Director of Utilities, who is empowered to establish different rates for such pickups, which rates shall be calculated so as to cause the custome r to pay the City the additional expense incurred for collecting transporting the containers from such location to the collection vehicle for service.

(d) All refuse , recycling, and organics receptacles shall be kept in a clean and sanitary condition by the owner or person using the containers and shall be kept tightly covered at all times as proof against access by vectors to the contents thereof, except when waste is being deposited therein or removed therefrom.

(e) Recycling or organics containers that are contaminated with refuse shall be serviced as refuse and an additional fee shall be charged to the owner or occupant of the premises for each contaminated container. Such fees shall be charged at the current Extra Haul fee as show in the published schedule of fees and charges.

SECTION 8. Section 8 -11.16 of Chapter 8 -11 of the Santa Maria Municipal Code concerning Refuse Collection and Recycling is hereby amended as follows:

Section 8-11.16
Bin service.
(a) Rates. There shall be a charge made to each person receiving disposal service for refuse and recycling from the City which shall be applicable where bin-type containers (dumpsters) are provided by the City.

(b) Reserved.

(d) Wet Garbage. All containers holding wet garbage shall be picked up not less than two times a week.

(e) All refuse and recycling bins shall be kept in a clean and sanitary condition by the owner and/or persons using the containers and shall be kept tightly covered at all times, except when waste is being deposited therein or removed therefrom. 5 (f) Commercial recycling bins that are contaminated with refuse shall be serviced as refuse and an additional fee shall be charged to the owner or occupant of the premises for each contaminated container. Such fees shall be charged at the current Extra Haul fee as shown in the published schedule of fees and charges.

SECTION 9. Sections 8-10A.03 and 8 -10A.05 of Chapter 8 -10A of the Santa Maria Municipal Code Water concerning Cross Connections are hereby amended as follows:

Section 8-10A.03. Definitions
Approved Backflow Prevention Assembly. A means or m anufactured device in full conformance with the standards established by the California Code of Regulations (CCR), Title 17 – Group 4 – Article 1 (June 6, 1987) or successor section, the American Water Works Association (AWWA) or its successor organization, which has met the laboratory and field performance specifications of the Foundation for Cross Connection Control and Hydraulic Research (FCCC&HR) of the University of Southern California (USC) and have been published in the Manual of Cross Connection Control – Tenth Edition, or any successor edition.

Section 8-10A.05
Installation Requirements.
(a) No responsible party shall install or maintain a service connection to the City of Santa Maria public potable water distribution system without first installing one or more approved backflow prevention assemblies as required in this article. Installation(s) shall be at the expense of the responsible party and shall be performed by a plumbing contractor licensed by the State of California.

(b) In the event of new property development, re -construction, renovation, or restoration where there is a direct connection to the City's potable water syst em, the responsible party shall seek prior approval from the Director of Utilities or his/her designee for the backflow prevention assembly(s) intended for installation through the Community Development Department plan approval and permitting process.

(c) In all cases it shall be the obligation of the responsible party to contact the City of Santa Maria Utilities Department during any construction involving water service, and in all cases in which the City of Santa Maria has been made aware of an existing cross connection, an approved backflow prevention assembly is required at the responsible party's existing water service connection, or within the responsible party's existing private water system. The Director of Utilities or his/her designee shall give n otice in writing to said responsible party to install an approved backflow prevention assembly(s) at a specific location(s) at the responsible party's own expense.

(d) All backflow prevention assembly installations – including spatial requirements and assembly orientation – shall be performed according to the FCCC&HR of USC as established in the Manual of Cross -Connection Control – Specifications of Backflow Prevention Assemblies, Tenth Edition, or any successor edition.

(e) All backflow prevention assemblies installed prior to adoption of this ordinance which do 6 not meet the specific requirements as defined in the section entitled "regulation," but were approved devices for the purposes described herein at the time of installation and which have been properly maintained, shall be exempt from the requirements of this section as long as the assemblies pass all required tests and replacement parts remain available.

When that is no longer the case, the assembly must be replaced by an approved assembly that meets the requirements set forth in this chapter.

(f) Whenever an existing assembly is moved from the present location or requires more than minimum maintenance, or when the Director of Utilities or his/her designee finds that the maintenance constitutes a hazard to the public potable water distribution system, the responsible party shall replace the assembly with an approved backflow prevention assembly that meets the requirements set forth in this article.

(g) Cross connection control by con tainment at the service connection shall be utilized by the responsible party in the case of any premises where there are actual or potential unprotected cross connections within the responsible party's water system and it is physically and economically infeasible to find and permanently eliminate them.

(h) The responsible party shall install an approved backflow prevention assembly on each service line to a responsible party's water system at or near the property line or immediately inside any building being provided water from the public potable water distribution system, but in all cases, before the first branch line leading off the service line, where one or more of the following conditions exist:

(1) In the case of premises having an auxiliary water s upply (including reclaimed water) which is not, or may not, be safe from bacteriological or chemical contamination, and which is not acceptable as an additional source by the City of Santa Maria, the public potable water distribution system shall be protec ted from backflow by the installation of an approved backflow prevention assembly in the service line appropriate to the degree of hazard.

(2) In the case of premises on which any industrial fluids or any other objectionable substance is handled in such a fashion as to create an actual or potential hazard to the public potable water distribution system, the water distribution system shall be protected against backflow from the premises by the installation of an approved backflow prevention assembly in the service line appropriate to the degree of hazard.

This shall include the handling of process waters and waters originating from the water distribution system which have been subject to deterioration in quality.

(3) In the case of premises (a) having one o r more internal cross connections that cannot be permanently corrected or controlled, or (b) having intricate plumbing and piping arrangements, or (c) where entry to all portions of the premises are not readily accessible for inspection purposes making it impractical or impossible to ascertain whether or not dangerous cross connections exist, the public potable water distribution system shall be protected against backflow from the premises by installing an approved backflow prevention assembly in the service line.

(i) No responsible party shall remove, alter, repipe, or by -pass backflow prevention 7 assemblies required by this ordinance or maintain an existing unprotected actual or potential cross connection.

(j) No responsible party shall install or maintain an unprotected takeoff from the service line ahead of any meter or any backflow prevention assembly located at the point of delivery to the responsible party's water system.

(k) Within 10 days after notice of the backflow prevention assembly(s) installa tion requirements, the responsible party may submit a written request for review of the requirement with the Director of Utilities or his/her designee. A meeting with the Director, or Director's designee, will be scheduled within 10 days after receipt of t he request. The Director/designee will issue a written response within 10 days after completion of the meeting. The Director/designee's response shall be final.

(l) Failure, refusal or inability on the part of the responsible party to install required assembly(s) shall be grounds to curtail water service to the premises until all requirements have been satisfactorily met.

SECTION 10. Section 8 -10A.06 of Chapter 8 -10A of the Santa Maria Municipal Code concerning Cross Connections is hereby amended as follows:

Section 8-10A.06

Testing Requirements.

(a) It shall be the duty of the responsible party at any premises where backflow prevention assemblies are installed to have operational tests made upon each assembly upon initial installation and at least once per year thereafter. These tests shall be at the expense of the responsible party and shall be performed by a certified City of Santa Maria approved backflow prevention assembly tester.

(b) The Director of Utilities or his/h er designee may require additional inspections and operational tests if contamination or the potential to contaminate the public potable water distribution system has been detected. Additional testing may also be required based upon CCR, Title 17 - Group 4 - Article 1 (June 6, 1987) or successor section. These inspections and tests shall be at the expense of the responsible party and shall be performed by a certified City of Santa Maria approved backflow prevention assembly tester.

(c) The responsible party shall notify the Director of Utilities or his/her designee in advance when additional tests are to be undertaken so that Utilities Department qualified personnel may witness the test(s) if so desired.

(d) All backflow assembly operational tests shall be performed using a properly calibrated differential pressure gauge. Calibration shall be done on an annual basis, and proof of calibration shall be submitted to the City of Santa Maria. Operational testing methods used shall be those from the FCCC&HR of USC as established in the Manual of Cross Connection Control – Specifications of Backflow Prevention Assemblies, ninth edition, or any successor edition.
8 (e) The responsible party shall have repaired, overhauled or replaced any backflow assembly which fails to meet testing requirements without manipulation by a certified City of Santa Maria approved backflow prevention assembly tester. The assembly shall be retested by a certified City of Santa Maria approved backflow prevention assembly tester ensuring it passes all testing requirements. Should repair costs exceed $500.00, or if the assembly must be replaced, such work shall be completed by a California State Licensed C -36 Plumbing Contractor and/or California State General Engineering Contractor.

(f) Within 10 days after notice of the backflow prevention assembly(s) testing requirements, the responsible party may submit a written request for review of the requirement with the Director of Utilities or his/her designee. A meeting with the Director or Director' s designee will be scheduled within 10 days after receipt of the request. The Director/designee will issue a written response within 10 days after completion of the meeting. The Director of Utilities/designee's response shall be final.

(g) Failure, refusa l or inability on the part of the responsible party to test and maintain required assembly(s) shall be grounds for discontinuing water service to the premises until all requirements have been satisfactorily met.

(h) The responsible party shall complete te sting within 15 days after installation of a new device.

SECTION 11. Section 8 -10A.08 of Chapter 8 -10A of the Santa Maria Municipal Code concerning Cross Connections is hereby amended as follows:

Section 8-10A.08
Regulations.
(a) An approved air gap separation is a means of preventing backflow by a physical separation between the free flowing discharge end of a potable water supply pipeline and an open or non-pressure receiving vessel. An approved air gap separation shall be at least double the diameter of the supply pipe, measured vertically, above the overflow rim of the vessel, and in no case shall be less than one inch. The approved air gap separation shall meet performance specifications as determined by the Director of Utilities or his/her designee.

(b) An approved Atmospheric Vacuum Breaker Backsiphonage Prevention Assembly (AVB) shall be an assembly containing an air inlet valve, a check seat and an air inlet port(s). The flow of water into the body causes the air inlet valve to close the inlet pert(s). When the flow of water stops, the air inlet valve falls and forms a check valve against backsiphonage. At the same time it opens the air inlet port(s) allowing air to enter and satisfy the vacuum. A shutoff valve immediately upst ream may be an integral part of the assembly, but the assembly shall not be subjected to operating pressure for more than 12 hours in any 24 hour period. An atmospheric vacuum breaker is designed to protect against a non-health hazard or a health hazard under a backsiphonage condition only.

(c) An approved Double Check – Detector Backflow Prevention Assembly (DCDA) shall be a specially designed assembly composed of a line -size approved double check valve assembly with a bypass containing a specific water m eter and an approved double check 9 valve assembly. The meter shall register accurately for only very low rates of flow up to 2 gallons per minute (gpm) and shall show a registration for all rates of flow. The DCDA shall only be used to protect against a non -health hazard and is primarily used on fire sprinkler systems.

(d) An approved Double Check Valve Backflow Prevention Assembly (DC) shall be an assembly composed of two independently acting, approved check valves, including tightly closing resilient seated shutoff valves attached at each end of the assembly and fitted with properly located resilient seated test cocks. The DC shall be readily accessible for inline testing and maintenance and shall be installed in a location where no part of the assembly is submerged. The DC shall only be used to protect against a non-health hazard.

(e) An approved Pressure Vacuum Breaker Backsiphonage Prevention Assembly (PVB) shall be an assembly containing an independently operating internally loaded check valve and an independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with properly located resilient seated test cocks and tightly closing resilient seated shutoff valves attached at each end of the assembly. This assembly is designed to protect against a non -health hazard or a health hazard under backsiphonage condition only.

(f) An approved Reduced Pressure Principle Backflow Prevention Assembly (RP) shall be an assembly containing two independent ly acting approved check valves together with a hydraulically operating, mechanically independent pressure differential relief valve located between the check valves and at the same time below the first check valve. The unit shall include properly located resilient seated test cocks and tightly closing resilient seated shutoff valves at each end of the assembly. This assembly is designed to protect against a non - health or health hazard.

(g) An approved Spill -Resistant Pressure Vacuum Breaker Backsiphonage Prevention Assembly (SVB) shall be an assembly containing an independently operating internally loaded check valve and independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with a pr operly located resilient seated test cock, a properly located bleed/vent valve, and tightly closing resilient seated shutoff valves attached at each end of the assembly. This assembly is designed to protect against a non -health hazard or a health hazard un der a backsiphonage condition only.

(h) In all cases the backflow prevention assembly installed at any location to protect the City of Santa Maria public water supply shall be on the current List of Approved Backflow Prevention Assemblies, which supersede s all prior lists, published by the University of Southern California Foundation for Cross-Connection Control and Hydraulic Research.

(i) Unless otherwise specified by the manufacturer all assemblies are to be installed on cold potable water applications – below 110˚F. All listed assemblies are approved for the indicated orientation only, and the use of spare parts other than those of the original manufacturer invalidates approval.

10 (j) The Director of Utilities or his/her designee shall approve the model and size of backflow prevention assembly required based upon the degree of hazard, as follows:

(1) In the case of any premises served by an auxiliary water supply which is not subject to any of subsections (2) through (6) below, the public potable water distribution system shall be protected by an approved air gap separation or, if acceptable, an approved reduced pressure principle backflow prevention assembly.

(2) In the case of any premises containing water or substances that would be a pollutional hazard if introduced into potable water, the public potable water distribution system shall be protected by an approved reduced pressure principle assembly.

(3) In the case of any premises at which there exists any material or practice that would constitute an actual or potential health hazard to the water distribution system, the water distribution system shall be protected by an approved air gap separation or an approved reduced pressure principle backflow prevention assembly. Examples of premises where these conditions exist are sewage treatment plants, sewage pumping stations, water reclamation plants, chemical manufacturing plants, hospitals, mortuaries, and plating plants.

(4) In the case of any premises where there are uncontrolled cross connections, either actual or potential, the public potable water distribution system shall be protected by an approved reduced pressure principle backflow prevention assembly at the service connection.

(5) In the case where reclaimed water is used on premises whic h have interconnection with the water distribution system, the water distribution system shall be protected by an approved air gap separation or, if acceptable, an approved reduced pressure principle backflow prevention assembly at the service connection.

(6) In the case of any premises where, because of security requirements or other prohibitions or restrictions, it is impossible or impractical to make a complete in-plant cross connection survey, the water distribution system shall be protected against backflow from the premises by an approved reduced pressure principle backflow prevention assembly on each service to the premises.

(k) The responsible party's system shall be open for inspection at all reasonable times during regular business hours to authorized representatives of the City of Santa Maria to determine whether cross connections, other structural or sanitary hazards, or other violations of these regulations exist.

11 SECTION 12. Section 8 -12.413 of Chapter 8 -12 of the Santa Maria Municipal Code concerning Storm Water Runoff Pollution Prevention is hereby amended as follows:

Section 8-12.413
Traps required.
(a) Grease, oil, lint, hair and/or sand traps shall be provided when, in the opinion of the Director of Utilities, they are necessary for the protection of the wastewater collection and treatment system from liquid wastes containing grease in excessive amounts, or any flammable wastes, sand and other harmful ingredients; except, that such traps shall not be required for building, used solely for residential purposes. Such traps shall be required, for example, on discharges from all service stations, restaurants, automotive repair garages, wash racks, laundries, barbershops and beauty shops, and dry cleaning establishments.

(b) All traps shall be of a type, capacity and design approved by the Director of Utilities, and shall be so located as to be readily and easily accessible for cleaning and inspection.

Restaurant traps shall be gas tight, of a type approved for restaurant use by the State and/or county health departments.

(c) Individual traps shall be installed and maintained by the permittee, at his expense, in continuously efficient operation at all times for each facility requiring a Wastewater Discharge Permit.

(d) The minimum allowable grease trap size (based on occupancy) permitted for installation is 20 gallons or 40 pounds, and in no case less than the minimum specified by the currently adopted Uniform Plumbing Code.

SECTION 13. Section 2-16.01 of Chapter 2-16 of the Santa Maria Municipal Code concerning Boards, Commissions and Committees in General is hereby amended as follows:

Section 2-16.01
Deemed resignation.

In the event any member of a board, commission, or committee of the City shall misses 25 percent or more of the regular meetings of such commission or board or committee in any calendar year without the express permission of the commission or board or committee of which they are a member , such member shall be deemed t o have resigned from the commission or board or committee and the office shall thereupon become vacant upon acceptance of the deemed resignation by the City Council.

SECTION 14. Section 10-2.05 of Chapter 10-2 of the Santa Maria Municipal Code concerning Park Rules is hereby amended as follows:

Section 10-2.05
Sound amplifying systems.

No person, group of persons or organization shall operate any sound amplifying system (including, but not limited to, portable speakers and amplifiers, and vehicle stereos ) within any park in conjunction with their use of the park, except where approved by permit through 12 the Director of Recreation and Parks. In no event shall any sound amplifying system be operated within a park, at such a volume as to constitute a substantial source of annoyance to other persons, groups or organizations using the park outside of the immediate area approved for the use of the particular person, group or organization using the system or to persons lawfully occupying private properties adjoining the park.

SECTION 15. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to Section 15601(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance amending the zoning code will have a significant effect on the environment.

SECTION 16. If any part or provision of this chapter, or the application thereof to any person or circumstance, is held invalid, the remainder of the chapter, including the application of that part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this ordinance are severable.

SECTION 17. This Ordinance shall be in full force and effect 30 days after its passage.

Within 15 days following its passage, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voti ng for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.

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13 SECTION 18. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

INTRODUCED at a regular meeting of the City Council held the 2nd day of April, 2024 and PASSED AND ADOPTED the 16th day of April, 2024 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Rhonda M. White, CMC
Chief Deputy City Clerk

Alice M. Patino
Mayor

APPROVED AS TO FORM:

_________________________
City Attorney

APPROVED AS TO CONTENT:

_________________________
Department Director

_________________________
City Manager

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Federal Transit Administration 5307 Program of Projects for the Federal Fiscal Year 2024-2027 Federal Transportation Improvement Program

Description:

The City Council will consider adopting the proposed projects selected to receive continual funding for the Federal Fiscal Year 2024 -27, Federal Transit Administration’s 5307 Call for Projects process, to support ongoing transit capital and operations costs within the Santa Maria Urbanized Area.

RECOMMENDATION:

Adopt a Resolution approving applications for Federal Transit Administration Section 5307 funds for Fiscal Year 2024-25, Fiscal Year 2025-2026, and Fiscal Year 2026-27 for Santa Maria Urbanized Area.

BACKGROUND:

Each year the Federal Transit Administration (FTA) distributes Section 5307 operating and capital assistance funds to Urbanized Areas (UZAs) to support their respective transit programs. The FTA 5307 funds are apportioned to the small UZAs on the basis of population and population density.

Santa Maria Regional Transit (SMRT), as the designated grantee of Section 5307 funds, conducts the project selection pro cess for the Santa Maria Urbanized Area. The City of Santa Maria approves projects and then submits the projects to projects to Santa Barbara County Association of Governments (SBCAG) . SBCAG then includes the approved projects into the Federal Transportation Improvement Program.

The primary transit operator for the Santa Maria UZA is the City’s Santa Maria Regional Transit, but there are other operators.

2 SBCAG staff has estimated available FTA 5307 apportionments for Fiscal Year ( FY) 24/25 to 26/27 for the 2024 cycle. The estimates are in the table below.

Urbanized Area FY 24/25 FY 25/26 FY 26/27 Totals
Lompoc $1,763,907 $1,763,907 $1,763,907 $5,297,721
Santa Maria $4,248,541 $4,248,541 $4,248,541 $12,745,623 Total $6,012,448 $6,012,448 $6,012,448 $18,037,344

Note: Apportionments are based on Federal Fiscal Year 2023 Apportionments Apportionments exclude Small Transit Intensive Cites funding estimates*

To select the projects that will receive funding, SBCAG is required by federal regulation to adopt procedures that will be used for the selection of projects for FTA 5307 funding.

The procedures require each designated grantee of the UZA to screen, score , and recommend to SBCAG which projects in their UZA should be funded for fiscal years 24/25 to 26/27.

After the initial screening and scoring by each designated grantee, the projects must be submitted to the SBCAG Board for approval.

DISCUSSION:

While SMRT is the primary transit operator and designated FTA grantee for the Santa Maria UZA, there are also three other transit operators, who provide some level of service to the Santa Maria UZA : Guadalupe Flyer, SBCAG’s Clean Air Express, and San Luis Obispo County’s San Luis Obispo Regional Transit Authority (SLORTA). The Call for Projects process is open to considering funding these other transit operators as well.

Consideration of awarding Santa Maria UZA funds to these other operators is based on the scoring criteria which includes whether it is considered an “effective and cost-efficient use of public funds,” amongst other criteria.

Two project applications were submitted in the Santa Maria UZA; one from SMRT and another from SLORTA.

1. Federal Transit Operating Assistance for SMRT: Program a total of $4,461,000 in FY’s 24/25 to 26/27 in FTA Section 5307 urbanized area formula funds for transit capital, operating, maintenance, and expansion assistance.

2. Operating Assistance for SLORTA Route 10: Program a total of $255,093 in FY 24/25 in FTA Section 5307 urbanized area formula fund s for partial funding of SLORTA Route 10 fixed-route services.

Change from Status Quo
Historically, Santa Maria, as the designated recipient, contributed Santa Maria UZA allocated funding to support SLORTA’s Route 10 service into Santa Maria from San Luis Obispo (SLO) County. However, Santa Maria has long disputed the appropriate level of 3 financial contribution to SLORTA and that this matter should be studied rather than capitulating to the request.

After a very generous and negotiated contribution of Santa Maria UZA allocation of The Coronavirus Aid, Relief, and Economic Security (CARES) Act (2020) funding in the amount of $1.2 million and an additional one -time contribution of $255,093 in FY 23/24 5307 funds to SLORTA back in 2021, a May 17, 2021, letter from the Executive Director of SLORTA (Attachment A) acknowledges that an “independent study…will inform future negotiations on regional funding.”

A codeveloped study, with SLORTA input (Attachment B), by HDR Consulting, found that Santa Maria Regional Transit could offer comparable service far cheaper and in lieu of financial support to SLORTA. Santa Maria Transit staff have reached out to SLORTA to collaborate on an alternative “effective and cost-efficient use of public funds” transit model where SMRT operates increased service into SLO County in lieu of a subsidy to SLORTA.

Which notably has not restored pre -pandemic service levels due to ongoing challenges stemming from the pandemic, issues SMRT has long resolved. These negotiations have only recently begun (March 2024), and the two organizations are still without the necessary agreement.

On the basis of the criteria for “effective and cost-efficient use of public funds,” the lack of a mutually agreed upon agreement and the notably substantial amount of already contributed funds, Santa Maria staff are not recommending the award of Santa Maria UZA allocated 5307 funds be shared w ith SLORTA. Should an agreement be reached later, an amendment to the Call for Projects will be brought forward for consideration.

Notably, there is no obligation to do so, and SLORTA has been aware of this possibility since May 2021. It should also be noted that SLO County has its own independent sources of SLO County related UZA’s 5307 funding which would support SLORTA’s Route 10 operational costs, including the marginal amount it takes to cross the river into Santa Maria, and which San Luis Obispo re sidents expect from SLORTA. Similarly, SMRT has regularly offered, relying on its own allocation of SM UZA funds, to support additional service into SLO County in lieu of the subsidy request from SLORTA. As previously noted, these negotiations have only recently begun, and the two organizations are still without the necessary agreement. Until such an agreement can be reached, at which time an amendment to the Call for Projects will be brought forward for consideration, it is the recommendation to not share SM UZA funds with SLO RTA on the basis herein outlined. This would be consistent with any other time Santa Maria allocates funding.

Alternative(s)
The City Council may alternatively decide to offer SLORTA some negotiated amount of Santa Maria UZA funding. However, this alternative is not recommended as it continues a precedent that supports a SLO County reliance on Santa Maria UZA funds to augment their budget while not producing an equally beneficial service for both San Luis Obispo and Santa Maria/Santa Barbara County residents.
4 Fiscal Considerations
The FTA required 5307 selection process is necessary for UZAs to have, in order for their projects to be recorded in the Federal Statewide Transportation Improvement Program and then be able to expend federal funds on their transit programs. Not adopting a 5307 projects list for the Santa Maria UZA would prevent SMRT from using this primary source of funding used to support Santa Maria’s, Orcutt’s, and Tanglewood’s transit services.

Impact to the Community
An ever-increasing population of the Santa Maria UZA community members are relying on the City’s SMRT public transit system to address their mobility needs. As of recent, ridership numbers have surpassed pre-pandemic levels. SMRT is continuing to invest in its transit services for the Santa Maria UZA, and beyond, by making intentional, deliberate, and cost -effective service improvements which focus on prioritizing Santa Maria UZA and Northern Santa Barabara resident needs. The adoption of the recommended FTA 5307 Call for Projects will ensure that SMRT can continue to deliver these vital services, while still buying out the team for a mutually beneficial agreement to be reached.

ATTACHMENTS

A. May 17, 2021, RTA Letter – Amended Application, Need for Study B. HRD Route 10 Operational Analysis Technical MEMO

Attachment A
Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan – Contract Amendment M arch 2024 | 1
Memorandum
Date: Wednesday, July 12, 2023
Project: Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan – Contract Amendment
To: Gamaliel Anguiano, City of Santa Maria
From: Marie Lewis Adams, HDR
Subject: Route 10 Operational Analysis Findings
The San Luis Obispo Regional Transit Authority (RTA) currently operates bus service between Santa Maria and San Luis Obispo designated as Route 10. The City of Santa Maria historically contributes a portion of its FTA 5307 funds to RTA, to support operation of the route, outside of a formal agreement with RTA. The City of Santa Maria, in partnership with RTA, the Santa Barbara County Association of Governments (SBCAG), and the San Luis Obispo Council of Governments (SLOCOG) , wishes to assess the potential benefits and costs of alternative operating arrangements for Route 10 to achieve attractive, cost-effective service along this section of the US 101 corridor. This memo summarizes the findings of the analysis conducted.
1 Travel Demand

1.1 Overall Travel Patterns
Travel demand between Santa Maria and Nipomo, the Five Cities, and San Luis Obispo was analyzed using Replica, a data platform that uses mobile location data to create a representative sample of daily origin and destination patterns . Data from Replica captured travel demand for all modes of transportation between January and June of 2022.

Shown in Figure 1, weekday trips originating in Santa Maria peak during commute times at 7:00AM and 3:00PM, with the highest number of trips made from Santa Maria to the Five Cities. Travel between the Five Cities and Santa Maria is bidirectional during the peak periods. In contrast, trips from Santa Maria to San Luis Obispo peak in the morning, with a corresponding afternoon return peak, whereas trips to Nipomo show the opposite pattern. Weekday trips ending in Santa Maria (Figure 3) were the highest from the Five Cities at 7:00AM and 3:00PM.

Travel demand on the weekends, shown in Figure 2 and Figure 4, presents a bell curve with the highest number of trips at midday. Overall, weekend travel was highest between Santa Maria and the Five Cities, followed by Nipomo and San Luis Obispo.

Attachment B
Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan

March 2024 | 2
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Figure 4. Weekday northbound trips from Santa
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Figure 3. Weekend northbound trips from Santa Maria,
all modes (January – June 2022)
Figure 1. Weekday southbound trips to Santa Maria,
all modes (January – June 2022)
Figure 2. Weekend southbound trips to Santa Maria,
all modes (January – June 2022)
Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan

March 2024 | 3

1.2 Route 10 Ridership Patterns
In fiscal year (FY) 2018/2019, prior to the Covid- 19 pandemic, annual ridership on the route totaled over 193,000. Ridership in FY 2021/2022 totaled over 112,000, representing a decrease of over 40 percent. Notably, monthly ridership showed an increasing trend during the early months of 2022. With pandemic restrictions easing and workers returning to the office, local and national trends suggest that ridership will likely continue to increase in the near future. It is unclear, however, if or when ridership will return to pre-pandemic levels.

Route 10’s regular (non-express) service pattern includes 22 stops in each direction. Three of those stops (Government Center, Pismo Beach Premium Outlets, Santa Maria Transit Center) generate over 50 percent of total route boardings and alightings. When combined with the fourth highest-ridership stop, Tefft & Carillo in Nipomo, those four stops together account for approximately two-thirds of total activity along the route.

Route 10 ridership by time of day was compared with Replica data to assess differences in travel patterns between those riding transit and overall, non-mode-specific travel. Total Route 10 boardings between January and June 2022 are shown in the figures below. Boardings reflect commute-oriented travel demands on the weekdays and midday -focused travel demands on the weekend. This distribution closely reflects overall demand patterns, except for weekday northbound boardings, which show relatively higher trips in the morning peak and fewer in the afternoon compared to overall travel demand on the corridor, as shown in Figure 5. This more closely reflects the demand pattern for trips to San Luis Obispo suggests that the route is particularly well-suited to long distance commuters to downtown San Luis Obispo.

Northbound boardings are highest for the 7:14AM departure on weekdays and the 12:14PM departure on weekends. Southbound boardings are highest for the 3:33PM departure on weekdays and the 1:33PM departure on weekends. Weekday boarding activity is stronger in the AM peak northbound and the PM peak southbound, suggesting more passengers are heading northbound for work using Route 10.

Before the pandemic, RTA operated express patterns that served Cal Poly San Luis Obispo and made fewer intermediate stops. In 2019, the Cal Poly Library ranked 19 th out of 30 stops by ridership, despite
only being served by two round trip express runs per day. On a per trip basis, it ranked 9 th. This suggests potential latent demand for additional trips to Cal Poly.

Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan – Contract Amendment

March 2024 | 4
Figure 5. Weekday northbound travel demand compared
to Route 10 boardings (January – June 2022)
Figure 6. Weekend northbound travel demand compared
to Route 10 boardings (January – June 2022)
Figure 7. Weekday southbound travel demand compared
to Route 10 boardings (January – June 2022)
Figure 8. Weekend southbound travel demand
compared to Route 10 boardings (January – June 2022)
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Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan

March 2024 | 5
2 Comparison with Potential SMRT Operation
This section provides a theoretical comparison of differences if the city of Santa Maria, which manages contract-operated Santa Maria Regional Transit ( SMRT) service, were to operat e the route with no changes to its current service pattern. This comparison is provided for informational purposes only.

2.1 Operational Impacts of Zero-Emissions Technology
Route 10 currently operates at one-hour headways using three diesel internal combustion engine (ICE) buses operating up to five round trips per day with 31- minute layovers at the Santa Maria Transit Center. SMRT is in the process of transitioning from diesel ICE buses to battery electric buses (BEBs) to comply with the California Air Resources Board’s (CARB) Innovative Clean Transit rule. RTA will also transition to zero- emissions technology to comply with CARB regulations, but on a different timeline than SMRT. Route 10 was analyzed to determine what changes to the operating pattern, if any, would be needed to deliver the same service with BEBs. BEBs have shorter range capabilities than ICEs, which is an issue when operating a longer-distance route. BEB ranges will likely continue to increase in future as the technology progresses.

The estimated daily energy need per vehicle for five round trips on Route 10 is 836 kilowatt -hours (kWh), well above the end- of-life battery capacity of 281 kWh for SMRT’s BEBs (end-of-life battery storage reflects a conservative estimate of battery capacity). If a 300-kW charger were available during layovers at the Santa Maria Transit Center , charging for at least 28 minutes between trips could provide enough energy for this route to operate. Therefore, it would be feasible to operate the service with no increase in the number of buses required if the necessary charging infrastructure is available at the Transit Center. Currently, SMRT is in the early stages of studying the possibility of installing charging equipment at the Transit Center. While this analysis provides an estimate of the requirements to operate BEBs on Route 10, ICE vehicles or a combination of BEB and ICE vehicles may be utilized during the transition phase.

2.2 Deadhead Requirements
RTA currently operates Route 10 with buses stored overnight and services at its facility at 253 Elks Lane in San Luis Obispo, just over 2 miles from Government Center, the northern terminus of Route

10. SMRT’s bus facility is located at 1303 Fairway Drive in Santa Maria, approximately 4 miles from the Santa Maria Transit Center , the southern terminus of Route 10. However, existing operational patterns require RTA to deadhead multiple trips to and from Santa Maria. Under the current schedule, two of three buses must first deadhead to the Santa Maria Transit Center in the morning to start their runs, and all three must deadhead back to San Luis Obispo at the end of the day – over 30 miles each way. Since two of the three buses both begin and end revenue service in Santa Maria, deadhead miles could be substantially reduced if more vehicles started and ended their operation in Santa Maria.

2.3 Subsidy Comparison
Table 1 shows the estimated operating costs, fare revenue, and subsidy under existing RTA operation and potential SMRT operation, using information provided by RTA and SMRT . Operating costs per hour were derived from the 2021 National Transit Database. While average fares are slightly lower, Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan

March 2024 | 6
SMRT’s lower hourly operating cost results in a reduction in total subsidy by over $ 710,000 and a $6.33 reduction in operating subsidy per passenger. This comparison does not consider any cost implications of responsibility for associated paratransit service.

Table 1. Annual Subsidy Comparison by Operator
RTA Operation SMRT Operation Difference
Annual revenue hours* 9,907 0
Approximate annual ridership 113,000 0
Cost per hour $133.35 $58.34 -$75.01
Total annual cost $1,320,000 $580,000 -$740,000
Average Fare $1.79 $1.52 -$0.27
Total Fare Revenue $202,000 $171,000 -$31,000
Total Subsidy $1,120,000 $410,000 -$710,000
Subsidy per passenger $9.94 $3.61 -$6.33
*Assumes operation of August 2022 schedule over 255 weekdays, 52 Saturdays and 56 Sundays or holidays.

2.4 Start-Up Costs for BEB Operation
Route 10 requires three buses in daily service, and one additional spare bus will be required to maintain adequate spare ratio. To operate with only three buses using battery technology, installation of a charger at the Santa Maria Transit Center would also be required. Table 2 shows the estimated start-up costs associated with operation of Route 10 using BEBs, based on unit costs derived from the Santa Maria ZEB Feasibility Study completed in 2022. The total estimated start -up cost for either agency to operate Route 10 service with BEBs is approximately $4.6 million. Like the operating comparison above, this estimate does not consider any start -up costs associated with the potential need to operate paratransit service along the corridor.

Table 2. Estimated Start-Up Capital Costs
Item Unit Quantity Unit Cost Cost (2021$)
Battery Electric Buses Ea 4 $940,000 $3,760,000
Charger kW 300 $1,190 $357,000
Charger installation kW 300 $1,000 $300,000
Supporting infrastructure kW 300 $520 $156,000
Total $4,573,000
An important note is that the above Estimated Start-Up Costs are based on the most extreme, and least likely, hypothetical scenario of SMRT taking over the operations of Route 10. However, the start-up costs would be lower if operation of the Route 10 where shared between the two agencies, as illustrated by Shared Operation alternatives presented later in this report. 3 Route 10 Observations
Routing and Operations. The c urrent Route 10 route structure combines elements of local and express service. Notably, just four stops make up nearly two thirds of boardings. In addition, RT A operates an overlay express service during peak hours that makes fewer intermediate stops . The express service was suspended during the pandemic, and restoration was requested during the FY23 and FY24 SLOCOG unmet transit needs cycles. RTA has now restored one express round trip from Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan

March 2024 | 7
Santa Maria to Cal Poly . Scheduled travel times between Santa Maria and Government Center are approximately 15 minutes shorter, representing a 20 percent travel time savings while still serving nearly 70 percent of current riders (as of FY 2021/2022) with the six stops identified on the online schedule. Anecdotal information from Santa Maria riders and transit service providers suggests there is latent demand for more direct service between Santa Maria and San Luis Obispo.

Demand Patterns. As noted in Section 1.2 , boarding patterns show substantial ridership in the morning commute period northbound to San Luis Obispo, but the earliest arrival time in at Government Center is currently 7:28 AM. Demand for earlier weekday service was also identified in rider surveys for the 2017 Santa Maria-San Luis Obispo Transportation Connectivity Study. Providing earlier service would likely capture commuters with earlier start times. This represents a potential partnership opportunity with SMRT, since SMRT buses could begin service earlier without having to deadhead from San Luis Obispo.

In contrast to demonstrated ridership demand for commute trips to San Luis Obispo, there is significant travel demand between Santa Maria and the Five Cities and Nipomo that is not reflected to the same degree in Route 10 ridership. Better understanding of demand patterns between the Five Cities Area and Santa Maria could provide insight into potential opportunities for better first/last mile connectivity, particularly to/from the Pismo Beach Premium Outlets location. Given the close proximity of Nipomo to Santa Maria, express-type service may not provide convenient connections between these cities , and there may be an opportunity for a more local-type service if an appropriate interagency agreement could be developed.

Transfers. The Santa Maria Transit Center is the primary Route 10 boarding location in the City of Santa Maria, and also serves as a transfer hub for SMRT routes. However, current schedules do not allow convenient connections between Route 10 and SMRT routes. Route 10 buses are scheduled to arrive and depart consistently at the same time each hour, whereas most SMRT routes operate on a 45-minute headway, meaning that ideal connections are possible at most once every 3 hours. One SMRT route (Route 2) operates on a primarily hourly schedule but arrives 10 minutes after Route 10 departs the transit center and departs 13 minutes before Route 10 arrives. Assuming no changes to these basic schedules, differences in headways limit the ability to make consistent connections. There may be opportunities to modify RTA or SMRT schedules to provide timed transfers to or from Route 10 at select points in the day. Surveys of Route 10 riders could help pinpoint the SMRT routes that these riders most frequently connect to, and these routes could be prioritized for connections.

Fare Payment. As a regional route, transfers are an important way to extend the reach of service, and the 2017 Route 10 on-board survey found that nearly a quarter of riders made a transfer on their trip.

Riders going between both transit systems to reach their final destination must pay full fare on both systems and navigate using two fare payment applications or physical passes. An inter-agency fare agreement would help reduce cost burdens for disadvantaged riders and could promote ridership on both RTA and SMRT Routes. If SMRT were to assume or supplement even just part of the operation of Route 10, an inter -agency agreement would still be recommended to preserve transfers to RTA, SLO Transit, and SoCo Transit routes that are currently available with RTA passes. Use of common fare media or purchasing systems could also help improve convenience, such as a single app which could be used to purchase fares for multiple agencies.

Route 10 Operational Analysis Findings
Santa Maria Regional Transit Zero Emission Bus Fleet Rollout Plan

March 2024 | 8
4 Findings and Recommendations
While the subsidy comparison indicates that SMRT could operate Route 10 more cost effectively than RTA, the majority of the route is in RTA’s service area, and there are key connections to SoCo Transit and SLO Transit for which RTA has existing transfer agreements. Operational savings for the route would need to be balanced against upfront capital costs and the need to assume complementary paratransit service (unless the route is classified as a commuter bus, per FTA guidelines). In particular, SMRT would need to expand its fleet, whereas RTA is already in possession of buses for existing operations. In the long term, either agency would incur costs related to transition to zero- emission buses, and charging infrastructure would be needed to support operations with BEBs. As the agencies transition, a BEB charging agreement should be considered to facilitate efficient BEB operations across the region.

The City of Santa Maria has been providing a portion of its FTA 5307 funds to RTA to support the operating costs of Route 10 since the mid-1990s, outside of a formal or defined method, and there is a need to consider the most efficient use of public funds. Given that the analysis conducted indicates that SMRT can provide service with lower operating cost, and there are other potential operating efficiencies of buses beginning in Santa Maria, it is recommended that the two agencies discuss ways to maximize limited funding resources to address rider needs.

Assuming RTA intends to continue operating Route 10 in its current configuration, there may be a partnership opportunity for SMRT to operate supplemental express overlay service. This would allow for service expansion using SMRT’s drivers and would support earlier service northbound without buses needing to deadhead from San Luis Obispo. There are a number of different ways this could be structured, and continued discussions would need to take place on fare payment, schedules, and transfers; any service arrangement should be delivered in a way prioritizes simplicity for riders. Per California Transportation Development Act regulations, any extension of service into a neighboring service area requires the approval of the affected transit district. This would apply to both SMRT extending into RTA’s service area as well as RTA’s extension into Santa Maria as part of Route 10.

As a regional route, connecting services are important for customers to make complete trips and will only become more important if operations are streamlined . With buses operating only once an hour, timed transfers at major hubs like the Santa Maria Transit Center are crucial to making convenient connections, but current SMRT and RTA schedules do not allow for timed transfers. Another factor complicating passenger transfers between operators is the need to pay a second fare, which adds cost and complexity. RTA already allows transfers to SLO Transit and SoCo Transit with its passes .

A similar agreement with SMRT would improve customer convenience for connections between Route 10 and SMRT’s local routes.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING APPLICATIONS FOR FEDERAL TRANSIT
ADMINISTRATION SECTION 5307 FUNDS FOR FISCAL YEAR 2024-25, FISCAL YEAR 2025-2026, AND FISCAL YEAR 2026-27 FOR SANTA MARIA URBANIZED AREA

WHEREAS, the City of Santa Maria desires to apply for Federal Transit Administration (FTA) Section 5307 capital and operating assistance funds; and WHEREAS, the City of Santa Maria provides fixed route and American s with Disabilities Act (ADA) transit services to the Santa Maria Urbanized Area (UZA) as Santa Maria Regional Transit (SMRT); and
WHEREAS, SMRT is the Santa Barbara County Association of Governments’ (SBCAG) designated grantee of FTA Section 5307 funds; and WHEREAS, SBCAG has established a competitive process for the granting of FTA Section 5307 funds; and
WHEREAS, SBCAG has designated SMRT to administer the competitive process for the Santa Maria UZA; and
WHEREAS, SBCAG publicly advertised for FTA Section 5307 funding applications; and
WHEREAS, the City of Santa Maria application for local capital and operating assistance received the highest score and ranked first in the Santa Maria UZA; and WHEREAS, there are sufficient FTA Section 5307 funds in the S anta Maria UZA to award funding requests from the City of Santa Maria
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City of Santa Maria’s SMRT Local Capital and Operating Assistance application for FTA Section 5307 funds in the Santa Maria U ZA are each recommended for approval and funding by SBCAG Board of Directors.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of April 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
Risk Manager

_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Santa Maria Regional Transit F iscal Year 2023-24 Low Carbon Operations Program Grant Application, Solar Array E lectric Vehicle Charger

Description:

The City Council will consider authorizing the Transit Program’s recommended F iscal Year 2023-24 L ow Carbon Operations Program grant application for the amount of $213,970 to be used for the purchase of two off-grid solar array electric vehicle chargers, off the C alifornia Department of Goods & Services contract, to support the Transit Program’s fleet electrification efforts.

RECOMMENDATION:

Adopt a Resolution authorizing the execution of the Certifications and Assurances and authorized agent forms for the Low Carbon Transit Operations Program, approve the grant application and receipt of F iscal Year 2023-24 Low Carbon Operations Program grant funding for $213,970 for the purchase of two Solar Array Electric Vehicle Chargers, designate representatives to act on City Council’s behalf, and amend the Transit Program’s Capital Maintenance Equipment Project Budget to reflect this project.

BACKGROUND:

The Low Carbon Transit Operations Program (LCTOP) was created by the State of California to provide operating and capital assistance for transit agencies to reduce their greenhouse gas emissions and improve mobility. Approved LCTOP proje cts include the support of new or expanded bus or rail services, expansion of intermodal transit facilities, and may include equipment acquisition, fueling, maintenance, and other costs to operate those services or facilities, as long as the project suppor ts reducing greenhouse gas emissions. For service areas that include disadvantaged communities (DAC), at least 50 percent of the total funds received shall be expended on projects that will benefit DAC.

2 DISCUSSION:

In March 2024, Caltrans released the final LCTOP guidelines for the F iscal Year (FY) 2023/24 funding cycle. The State Controller’s Office has allocated the $1,166,938 in discretionary funds available to the transit operators of Santa Barbara County based on population and $295,605 available directly to transit operators based on farebox recovery.

The Santa Barbara County Association of Governments (SBCAG) administers the discretionary population-based LCTOP Funds (designated 99313) with a mutually agreed upon 43 percent, 12 percent, 45 percent split; where 43 percent of the funds go to South County transit operators, 12 percent to Regional Transit/Rail projects, and 45 percent to the North County transit operators, after DAC of Goleta and Guadalupe receive project priority funding.

After an informal Call for Projects, the North County transit operators [Santa Maria Regional Transit (SMRT), Lompoc Colt, Santa Ynez Valley Transit, Guadalupe Flyer, and SMOOTH] collaboratively divided up the North County discretionary funds (designated 99313 fund s), with Guadalupe receiving funding priority, as a recognized DAC. The smaller and remaining farebox -based component of LCTOP funds (designated 99314 funds) are allocated directly to the transit operators, unless they contribute them to another operator’s project. In total , the City of Santa Maria is to receive $213,970 in combined 99313 and 99314 LCTOP funding.

Santa Maria Regional Transit Proposed Project
After a careful review of LCTOP guidelines for qualifying projects, as well as the Transit Program’s fiscally constrained capital project list, the City’s SMRT system recommends the purchase of two Beam Global off -grid Electric Vehicle ARC solar-powered vehicle charging systems to be used to energize the City’s growing fleet of electric vehicles (EV).

Each EV ARC™ charging system fits in a standard parking space and generates and stores its own clean solar energy. The systems are flood -proof to 9.5 feet, have a wind rating up to 160 mph, and are transportable so they can be relocated as needed. The EV ARC™ is deployed with no digging, no construction, and no electric grid connection, ideal for spaces that have limited or no grid connection. The EV ARC™ systems’ off -grid capabilities eliminate the need for costly infrastructure upgrades and allow SMRT to quickly deploy charging stations to remote locations to support the City’s public transit fleet energy needs.

Alternative(s)
An alternative is not to approve the proposed SMRT FY 23-24 LCTOP grant application project. This is not a recommended alternative as this action would mean that the City of Santa Maria would forgo these (tentative to council action) awarded funds and cause the transit program to rely on other funding sources to complete a similar project.

A second alternative is to modify the project to another that would also align with LCTOP- qualifying projects. However, this alternative is not recommended, as the current project recommendation is based on the Transit P rogram’s capital expenditure priority needs, 3 which support the Transit Program’s need to comply with the Air Resource Board’s mandates for the 100 percent transition to a zero-emission fleet.

Fiscal Considerations
The City of Santa Maria’s Procurement Manual allows for City departments to leverage consortium contracts for procurements. The procurement of these units will be based on the prices made available to the City of Santa Maria by the State of California’s Department of Goods & Services contract (State of California Department of General Services – Beam Global EV ARC Cooperative Contract Landing Page).

After selecting the necessary and desired specifications for these units, each unit is anticipated to cost (circa) $138,990. The total proje ct cost for two EV ARC™ units is $277,980. Of these, 100 percent ($277,980) of the project will be covered by the LCTOP grant.

The transition to electric -powered vehicles is expected to result in immediate and long - term operational cost savings when compa red to operating equivalent fossil -fueled vehicles. This project supports this transition. Further, the City may be eligible for incentives and rebates for the purchase of equipment like this from the State’s, Federal’s, Air Resource Board’s carbon emission reduction goal incentive programs.

Impact to the Community
There is no negative impact on the community for applying for, and ultimately being awarded, LCTOP funds. The award of these funds will help alleviate the Transit Program’s reliance on less consistent funding sources to carry out a similar project. The final project, to support the electric fleet with charging infrastructure, will also support transit service reliability for our community’s transit-dependent populations.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING THE EXECUTION OF THE CERTIFICATIONS AND

ASSURANCES AND AUTHORIZED AGENT FORMS FOR THE LOW CARBON

TRANSIT OPERATIONS PROGRAM, APPROVE THE GRANT APPLICATION AND RECEIPT OF FISCAL YEAR 2023/24 LOW CARBON OPERATIONS PROGRAM GRANT FUNDING FOR $213,970 FOR THE PURCHASE OF TWO SOLAR ARRAY

ELECTRIC VEHICLE CHARGERS, DESIGNATE REPRESENTATIVES TO ACT ON CITY COUNCIL’S BEHALF, AND AMEND THE TRANSIT PROGRAM’S CAPITAL MAINTENANCE EQUIPMENT PROJECT BUDGET TO REFLECT THIS PROJECT.

WHEREAS, the City of Santa Maria is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and

WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and

WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and

WHEREAS, the City of Santa Maria wishes to delegate authorization to execute these documents and any amendments thereto to the Public Works Director or designee; and,

WHEREAS, the City of Santa Maria wishes to implement the following LCTOP project(s) listed above.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The fund recipient agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects.

2. The Public Works Director, or designee, be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

3. Authorizes the submittal of the following project nomination and allocation request to the Department in FY 2023 -24 LCTOP funds for the purchase of solar array charging system $213,970 for the Transit Fleet Electrification and Infrastructure Project.

4. The Director of Finance or designee is hereby authorized to appropriate LCTOP funds and identify expenditure accounts within the current budget.

5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of April 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Department Director Public Works – Brett Fulgoni

SUBJECT: Adoption of a Resolution A pproving the Disposition of Older Transit Vehicles

Description:

The City Council will consider approving the disposition of older transit vehicles, bought with federal funding assistance, by declaring them surplus and sending them off to auction.

RECOMMENDATION:

BACKGROUND:

The Transit Program purchases and uses a variety of motor vehicles and equipment to provide transportation services to riders of the City’s Santa Maria Regional Transit (SMRT) service. Often, this equipment is purchased with the assistance of Federal funding. At the conclusion of the fede rally defined useful life, these vehicle and assets are surplus through the methods that generates the highest sales return, typically through auction. As a Federally funded program, the disposal of federally funded assets is governed in accordance with the Code of Federal Regulations 200.

DISCUSSION:

Within the Transit Fleet Roster, there are (2) 40-foot 2011 and (1) 40-foot 2007 Low-Floor heavy-duty Gillig buses, which were purchased with Federal assistance, and have now met the end of their Federal Transit Administration (FTA) approved Useful-Life of 12 years and/or 500,000 miles.

Heavy Duty Vehicles:
2 Additionally, Transit has (1) 25-foot 2010 Dodge Caravan and (1) Ford 2015 Cutaway, which were also purchased with Federal assistance and that have also met the end of their FTA-approved Useful-Life of four years or 100,000 miles for the Dodge and 7 years or 200,000 miles for the Ford Cutaway.

Medium Duty Vehicle:

Light Duty Vehicle:

None of these vehicles have had repowering (major overhaul) work performed to their drivetrain, which would extend their FTA-defined useful life period.

Given the age, wear/tear, mechanical issues, and high cost of maintenance for these older vehicles, Transit sees it best to retire and surplus these six vehicles instead of continuing to heavily invest in trying to maintain their roadworthiness. Replacements for all five of these vehicles have been included in the proposed Fiscal Year 2024-26 budget.

The disposition of these assets is also in accordance with the City’s adopted Transit Asset Management Plan as the vehicles have received a condition rating of less than 2.0 (very poor condition) on the grading scale.

FTA Interest
Per FTA C 5010.1E, Chapter IV, Part 4(o), FTA retains a financial interest i n equipment with a unit value exceeding $5,000 and supplies with an aggregate value exceeding $5,000. Transit has determined the fair market value of these vehicles by using a straight- line depreciation whereby the value decreases each year by one-twelfth, or one-seventh correspondingly, of its original purchase price. Using this method, given the age of the vehicles, Transit calculates that the remaining Federal interest in these vehicles is $0.

With FTA concurrence that there is no federal interest in the previously funded assets, SMRT will surplus these vehicles.

3 SMRT will employ proper sales procedures that ensure the highest possible returns are achieved in the disposition of the Federally assisted assets by sending them to sell at auction. Further, records of this action will be retained for FTA inspection.

Sale of Vehicles
An analysis of similar vehicles sold at auction further confirms that the fair market value of each of these vehicles is anticipated to be less than $5,000. In such a case, FT A is aware that there is no obligation to proportionally share the proceeds with FTA.

Should the sales of one of these assets exceed the $5,000 threshold, Transit will reimburse FTA a proportionate amount by multiplying the total aggregate fair market value at the time of disposition, or the net sale proceeds, by the percentage of FTA’s participation in the original award (e.g., if FTA provided 80 percent of the vehicle purchase price, then FTA would receive 80 percent of the net proceeds).

Transit will record the receipt of the proceeds in the Transit budget accounting system, showing that the funds are restricted for use in a future capital project, and to reduce the liability as the proceeds are applied to one or more future FTA-approved Capital wards.

Auction Company
The City’s Fleet and Transit Divisions have utilized the various options to obtain the best economic results. In general, online auctions reach larger groups of buyers than do in - person auctions, which in turn yields more competitive bidding and better sales results.

The Transit Division, in conjunction with the City Fleet Services Division, has typically used various auction companies to sell its used vehicles and equipment, with the Fleet Services Supervisor authorized to sign the sa les agreements and set auction reserve prices. These companies have been secured based on several factors, including ease of use, qualifications, market research, and (source well) contracts available to the City.

The sale of items are advertised and dis played online with photographs, videos, and descriptions. In recent, the City’s Fleet and Transit Divisions have used an online auction company called GovDeal. In general, auction proceeds for this site have been better than with in-person auctions and it is recommended that the City continue with this method.

Alternative(s)
The City Council may choose not to surplus these vehicles. An alternative to replacing the buses is to send them off to a qualified retrofitter for a new power train. This is known as conducting a major overhaul and would extend the useful life of these vehicles.

However, this is not recommended, as overhauls, while they improve the roadworthiness of the vehicles, would not necessarily equip the vehicles with the latest bus technology that are now being delivered with each new electric bus the City is acquiring , but rather retain a dated interior and features.

Fiscal Considerations
There is no impact on the City’s General Fund. The City’s Transit Program is an Enterprise Fund with its own sources of revenue, along with requirements for compliance 4 with Federal regulations. The auctioning of older assets is being carried out in accordance with these regulations. Transit will record the receipt of the proceeds in the Transit budget accounting system, showing that the funds are restricted for use in a future Capital project, and to reduce the liability as the proceeds are applied to one or more future FTA-approved Capital Awards.

Impact to the Community
There is no impact on the community by this action as it is largely considered an administrative item. Net proceeds of the sale will be used, in accordance with FTA regulations, to help pay for other transit Capital projects.

RESOLUTION NO.

A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE,

TO SIGN SALES AGREEMENTS WITH A REPUTABLE AUCTION

COMPANY TO SURPLUS TRANSIT VEHICLES THAT HAVE MET THE

END OF THEIR FEDERAL TRANSIT ADMINISTRATION-DEFINED
USEFUL LIFE.

WHEREAS, the City of Santa Maria operates the Santa Maria Regional Transit service, utilizing various motor vehicles and equipment to provide transportation services to its residents; and

WHEREAS, the Transit Program has identified several transit vehicles, inclu ding (2) 40-foot 2011, (1) 40-foot 2007 Low-Floor heavy-duty Gillig buses, (1) 25-foot 2010 Dodge Caravan, and (1) Ford 2015 Cutaway which have reached the end of their Federal Transit Administration (FTA) approved useful life as defined by C ode of Federal Regulations (CFR) 200; and

WHEREAS, it is in the best interest of the City to surplus these older transit vehicles through reputable auction procedures to maximize returns and comply with federal regulations;

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Council hereby authorizes the City Manager, or designee, to sign sales agreements with a reputable auction company for the surplus of the transit vehicle stated above. The disposition of these transit vehicles shall be conducted in accordance with federal regulations, including but not limited to CFR 200, and the City's Transit Asset Management Plan; and

2. The proceeds from the sale of these transit vehicles shall be recorded in the Transit budget accounting system and used for future capital projects approved by the FTA. In the event that the sale of any of these vehicles exceeds the $5,000 threshold, the City shall reimburse FTA a proportionate amount based on FTA's participation in the original award; and

3. The City shall utilize the services of GovDeal, an online auction company, for the sale of these transit vehicles based on past successful experiences and better sales results; and

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of April 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Assistant City Clerk Alexandra Valadez

SUBJECT: Measure U Citizens’ Oversight Committee and Recreation & Parks Commission Appointments

Description:

The City Council will consider making appointments to the Measure U Citizens’ Oversight Committee and Recreation and Parks Commission.

RECOMMENDATIONS:

Measure U Citizens’ Oversight Committee
The Measure U Citizens’ Oversight Committee ensures transparency and oversight of the revenue generated by and expenses made in relation to Measure U. Members must be City residents and may not be current City of Santa Maria em ployees, officials, contractors, or vendors of the City. Applicants are nominated by individual Councilmembers and confirmed by the City Council. The Committee meets on the last Monday in January each year.

One application was received from John Childers, Jr. , who previously served on the Measure U Citizens’ Oversight Committee and continues to fill in for the vacant position.

Recreation & Parks Commission
The Recreation and Parks Commission advises the C ity Council on Recreation and Parks operations and activities. Members are nominated by individual Councilmembers, appointed by the Mayor, and confirmed by the City Council.

2 Councilmember Soto will have the opportunity to make one nomination for a term of four years and/or coterminous with the nominating Councilmember’s term ending in January 2027.

Four new applications have been received from Isaac Berumen, Anais Diaz, Benjamin Ortiz, and Jose Ramirez.

Attendance Reporting:

Members of the City’s Boards, Commissions, and Committees serve an important role in advising staff and the City Council on matters that affect policy and issues that affect the future of the community; therefore, Members’ attendance is key to the work these Boards, Commissions, and Committees perform. Members serve in their capacity as Members at the pleasure of the City Council pursuant to Santa Maria Municipal Code (SMMC) Section 2-16.02. As established by SMMC 2 -16.01, Members are required to attend mee tings regularly and not miss 25 percent of the regular meetings in a calendar year, or they would be deemed to have resigned upon acceptance by the City Council. While the Municipal Code focuses on the Planning Commission, Recreation and Parks Commission, Board of Appeals, and Library Board, it is the expectation that all City Boards and Committee Members participate and attend meetings in the same manner as those Boards, Commissions, and Committees defined in the Municipal Code. Attendance details are included for the City Council’s reference as Attachments A and B.

Copies of the applications may be obtained from the City Clerk's office upon request. Staff will continue to advertise Board and Committee vacancies until sufficient applications have been received and any remaining vacancies may be filled.

Alternative(s)
A Councilmember could decide to withhold their nomination to a Board, Commission, or Committee until such time as additional applications could be received or there is sufficient opportunity for the Councilmember to make contact with the existing applicant(s) to be considered for nomination.

Impact to the Community
Having members of the public serve on the City’s Advisory Bodies provides a positive impact to the community, enabling the City to obtain input from all segments of the community and ensures that the community receives information regarding the activities of the City’s Boards, Committees, and Commissions.

ATTACHMENTS
A: Attendance Records – BGAC
B: Attendance Records

1/9/2023 1/10/2023 1/17-1/26/2023 2/13/2023 2/16/2023 3/13/2023 4/10/2023 5/8/2023 6/12/2023 7/10/2023 7/31/2023 8/14/2023 9/11/2023 10/9/2023 11/13/2023 12/11/2023 Advisory Committee
Member Appointed by: Term
Expires
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POSTPONED TO

FOLLOWING DAY
Special
Meeting Site Visits * Deliberations
1 of 2 *
Deliberations
2 of 2*
Regular
Meeting
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Meeting

CANCELLED
Regular
Meeting

CANCELLED
Regular
Meeting
Special
Meeting -
Community
Needs
Workshop
Regular
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CANCELLED
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Audrey Bustamante Waterfield / Aguilera-Hernandez 7/1/2024 X X X ABSENT X ABSENT X X ABSENT ABSENT Denise Martinez Aguilera-Hernandez 7/1/2025 X X X X ABSENT X X LATE Esther Acosta Escobedo 7/1/2026 X X X X X X X X X EXCUSED Isaac Berumen Cordero 7/1/2026 X X LATE X X ABSENT X X X Jason Tamura Escobedo 7/1/2025 X EXCUSED X X X X X X X
Jennifer Camacho Tiburcio Escobedo 7/1/2024 X X X X X X X ABSENT EXCUSED MacKenzie Greeley Patino 7/1/2026 X X X
Patricia Solorio Soto 7/1/2024 LATE X X LATE EXCUSED X ABSENT ABSENT EXCUSED ABSENT Robert Doyle Patino 7/1/2024 X X X X EXCUSED X X X X
Ronald Jacobs Cordero 7/1/2024 EXCUSED X X X X X X X EXCUSED Rosalie Marquez Cordero 7/1/2025 X X X X EXCUSED X X X X Sally Lopez Aguilera-Hernandez 7/1/2026 X EXCUSED X
Tammie Castillo-Shiffer Soto 7/1/2026 X
Tim Seifert Patino 7/1/2025 X X X X EXCUSED X EXCUSED X LATE Angie Bolden Waterfield 7/1/2023 X X EXCUSED EXCUSED EXCUSED Jose Aguilera-Galvan Patino 7/1/2023 X X X X ABSENT
Yvonne Teniente Soto 7/1/2023 LATE X X X EXCUSED
Updated 12/12/23 by RR
First Absence/Excused
Second Absence/Excused
Third Absence/Excused
In Violation of Attendance Bylaws
Excused means the committee member let us know ahead of time that they would not be able to attend Absent means the committee member did not inform Staff of their absence * Absences during site visits and deliberations will count as two absences if missed Resigned 7/2023
Resigned 7/2023
City of Santa Maria
Blocks Grants Advisory Committee Attendance Log 2023
Resigned 4/2023

RESIGNED MEMBERS
Appointed July 2023
Appointed July 2023
Appointed August 2023

ATTACHMENT A

1/8/2024 1/16/2024 - 1/25/2024 2/12/2024 2/15/2024 3/11/2024 4/8/2024 5/13/2024 6/10/2024 7/8/2024 8/12/2024 9/8/2024 10/14/2024 11/11/2024 12/9/2024 Advisory Committee
Member Appointed by: Term
Expires
Regular
Meeting Site Visits * Deliberations
1 of 2 *
Deliberations 2
of 2*
Regular
Meeting
Regular
Meeting
Regular
Meeting
Regular
Meeting
Regular
Meeting
Regular
Meeting
Regular
Meeting
Regular
Meeting
Regular
Meeting

CANCELLED
Regular
Meeting
Audrey BustamanteWaterfield / Aguilera-Hernandez7/1/2024 ABSENT ABSENT ABSENT ABSENT ABSENT Denise Martinez Aguilera-Hernandez 7/1/2025 X X X X X
Esther Acosta Escobedo 7/1/2026 X X X X X
Isaac Berumen Cordero 7/1/2026 X X X X X
Jason Tamura Escobedo 7/1/2025 X X X X X
Jennifer Camacho Tiburcio Escobedo 7/1/2024 EXCUSED X X X X Mackenzie Greeley Patino 7/1/2026 X X X X ABSENT
Patricia Solorio Soto 7/1/2024 LATE X EXCUSED X ABSENT
Robert Doyle Patino 7/1/2024 X X X X X
Ronald Jacobs Cordero 7/1/2024 X X X X X
Rosalie Marquez Cordero 7/1/2025 X X X X X
Sally Lopez Aguilera-Hernandez 7/1/2026 X X X X ABSENT
Tammie Castillo-Shiffer Soto 7/1/2026 LATE X X ABSENT X Tim Seifert Patino 7/1/2025 X X X X X
None
Vacant Soto 7/1/2025
Updated 03/13/24 by AV
First Absence/Excused
Second Absence/Excused
Third Absence/Excused
In Violation of Attendance Bylaws
Excused means the committee member let us know ahead of time that they would not be able to attend Absent means the committee member did not inform Staff of their absence * Absences during site visits and deliberations will count as two absences if missed City of Santa Maria
Blocks Grants Advisory Committee Attendance Log 2024

RESIGNED MEMBERS

VACANCIES

ATTACHMENT A
Laura Selken Sara Lougee Helen Galvan Charlie-Baker Boyd Hunter Jameson August 8, 2023 PRESENT PRESENT PRESENT ABSENT PRESENT
November 14, 2023 ABSENT PRESENT PRESENT PRESENT PRESENT February 13, 2024 PRESENT PRESENT ABSENT PRESENT PRESENT Trent Benedetti John Childers, Jr. Jack Owen, Jr.

March 11, 2024 PRESENT PRESENT PRESENT
March 25, 2024 PRESENT PRESENT PRESENT
Ann Batterson Rebecca Carey Paul Lee Sally Lopez James Melena July 11, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT
August 8, 2023
September 12, 2023PRESENT PRESENT ABSENT PRESENT PRESENT October 10, 2023
November 14, 2023 PRESENT ABSENT PRESENT PRESENT PRESENT December 12, 2023 PRESENT PRESENT PRESENT PRESENT
January 12, 2024 PRESENT PRESENT PRESENT PRESENT
February 23, 2024 PRESENT PRESENT PRESENT PRESENT
March 22, 2024 PRESENT PRESENT PRESENT PRESENT
Tim Seifert Robert Dickerson Esau Blanco Tom Lopez Yasameen Mohajer July 5, 2023
July 6, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT
July 19, 2023 ABSENT PRESENT PRESENT PRESENT ABSENT
July 20, 2023 ABSENT PRESENT PRESENT PRESENT ABSENT
Aug 2, 2023
Aug 3, 2023 PRESENT ABSENT PRESENT PRESENT PRESENT
Aug 16, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT
Aug 17, 2023 ABSENT PRESENT PRESENT PRESENT PRESENT
September 6, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT September 7, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT September 20, 2023
September 21, 2023
October 4, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT October 5, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT October 18, 2023 PRESENT PRESENT PRESENT ABSENT PRESENT October 19, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT November 1, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT November 2, 2023 ABSENT PRESENT PRESENT PRESENT ABSENT
November 15, 2023 PRESENT ABSENT PRESENT PRESENT PRESENT November 16, 2023 PRESENT PRESENT PRESENT PRESENT PRESENT December 6, 2023 PRESENT PRESENT PRESENT PRESENT ABSENT December 7, 2023 PRESENT PRESENT ABSENT PRESENT ABSENT
December 20, 2023
December 21, 2023
January 3, 2024
January 4, 2024
January 17, 2024 PRESENT PRESENT PRESENT PRESENT PRESENT January 18, 2024 PRESENT ABSENT ABSENT PRESENT PRESENT
February 7, 2024 PRESENT PRESENT PRESENT PRESENT PRESENT February 8, 2024 PRESENT PRESENT PRESENT PRESENT PRESENT February 21, 2024
February 22, 2024
March 6, 2024
March 7, 2024
March 20, 2024
March 21, 2024
April 3, 2024
April 4, 2024

ATTACHMENT B

LIBRARY BOARD OF TRUSTEES

SANTA BARBARA COUNTY LIBRARY ADVISORY COMMITTEE

MEASURE U CITIZEN'S OVERSIGHT COMMITTEE

RECREATION & PARKS COMMISSION

PLANNING COMMISSION

CANCELLED

RESIGNED
Vacant

CANCELLED

CANCELLED
FOR THE COUNCIL MEETING OF APRIL 16, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Measure U Annual Report for the Period Ending June 30, 2023, as Submitted by the Measure U Citizens’ Oversight Committee

Description:

The City Council will receive a presentation from City Staff and the Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report.

RECOMMENDATIONS:

1. Receive a presentation from City staff and Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report for the period ending June 30, 2023; and

2. Receive and file the Measure U Citizens’ Oversight Committee 2022 -23 Annual Report.

BACKGROUND:

Measure U is a local transaction and use tax within the City of Santa Maria imposed within the incorporated City Limits and applies to gross receipts from any retailers from the sale of tangible property within City Limits. Originally approved and enacted as a one-quarter- cent general transaction and use tax by City voters in June 2012 , Measure U was extended and enhanced to a one-cent rate to support essential City services in November 2018.

On September 4, 2012, the City Council adopted a Resolution establishing the Measure U Citizens’ Oversight Committee (Committee). The Committee consists of five residents who ensure oversight of the revenue generated by and expenses made in relationship to Measure U are consistent with the City Council’s intended use for said tax proceeds. The Committee is not charged with decision -making responsibilities on spending priorities, funding decisions, or financing plans. Rather, Committee Member duties consist of reviewing the annual independent financial audit on the Measure U generated revenue and associated expenses during the previous fiscal year (2022 -2023), as well as reviewing any other relevant financial reports necessary to advise the City Council of its findings.

On March 5, 2019, the City Council set goals and objectives regarding the use of Measure U proceeds . The goals are to first maintain services, and second, to make service enhancements. The obje ctives are to make Santa Maria safer, with more services for 2 youth, and to improve the quality of life. To meet these goals and objectives, the City Council authorized Measure U proceeds, beginning in fiscal year 2019-20, to be used 90 percent for public safety, 5 percent for youth services, and 5 percent for quality of l ife.

The City Council als o indicated a desire to create a Measure U reserve to help ensure these vital services can be sustained during a temporary or cyclical reduction of revenue.

The City Council set an eventual goal of a 20 percent reserve.

The Measure U Fund began the year with a fund balance of $ 17,465,847, and because revenues ($ 27,104,495) exceeded expenditures ($25,787,354) by $ 1,317,141, the ending fund balance as of June 30, 2023, was increased to $17,840,663.

DISCUSSION:

On March 11, 2024, the Committee reviewed the draft (unaudited) Measure U Financial statements prepared by City staff and pending completion of the annual independent financial audit performed by Moss, Levy, and Harzheim (the City’s Auditors).

For 2022-23, approximately $ 25,787,354 in tax revenues were estimated and actual receipts came in at $27,104,495 (or 5.1 percent over budget). The significant $1.3 million positive variance in Measure U revenues is attributable to growth in fuel and service stations, restaurants and hotels, and autos and transportation industry categories.

However, revenues have flattened out in Fiscal Year 2023-24.

On the expenditure side, on June 21, 2022, the City Council approved 2022 -23 total Measure U appropriations of $31,843,788. The City Attorney’s Office, Recreation and Parks, Fire, and Police departments’ remaining 2021 -22 appropriations totaling $1,501,440 were carried over to 2022-23, thereby increasing the budget to $33,345,228.

The City Council authorized Measu re U 2022 -23 revenue to maintain a variety of municipal services and programs performed by 115 full -time and part-time positions. As part of the 2022 -24 Full -Cycle Budget process, the City Council authorized additional expenditures from Measure U from current year revenues as well as utilizing $6.06 million from reserves to preserve staffing and the City’s match requirement for nine firefighters, provide funding for ten limited -service Recreation Leader II positions; provide additional Library funding for B lack Gold Cooperative Library System; provide funding for a predicted increase in the annual subscription for a mass notification tool; some additional capital appropriations and to acquire some needed equipment.

Attached are the unaudited financial statements for the Measure U Fund which presents the budgeted versus actual revenue and expenditures. Accordingly, the budgeted expenditures comply with the City Council’s direction.

ATTACHMENTS

A: Measure U Citizens Oversight Committee 2022-2023 Annual Report B: Measure U Unaudited Financial Statements for the Period Ending June 30, 2023

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CITY OF SANTA MARIA

MEASURE U

FINANCIAL STATEMENTS
JUNE 30, 2023
DRAFT

ATTACHMENT B
City of Santa Maria

MEASURE U FUND

TABLE OF CONTENTS
June 30, 2023
Independent Auditor’s Report………………………………………………………...……………………………1 Balance Sheet………………………………………………………………………………………………………….3 Statement of Revenues, Expenditures, and Changes in Fund Balance………………………………………….4 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget to Actual…………………………… … … … … … ……………………………………………...……....5 Notes to Financial Statements……………………………………………………………………………...……….7 DRAFT
City of Santa Maria

MEASURE U

BALANCE SHEET
June 30, 2023
General
ASSETS:

Cash and investments 16,349,792$
Accounts receivable 4,431,536
Prepaid items (2,196,518)
Total assets 18,584,810
Liabilities:

Accounts payable 30,480
Accrued liabilities 713,667
Total liabilities 744,147
Fund Balances:

Restricted 17,840,663
Total fund balances 17,840,663
Total liabilities and fund balance 18,584,810$
LIABILITIES AND FUND BALANCES:
3 DRAFT
City of Santa Maria

MEASURE U

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES For the Fiscal Year Ended June 30, 2023
General
REVENUES:

Sales Tax 26,461,516$
Use of money and property 642,979
Total revenues 27,104,495
EXPENDITURES:

Legal 142,000
City Manager 19,761
Library 826,088
Recreation and Parks 3,079,408
Fire 10,613,450
Police 11,630,832
Community Development 418,140
Total expenditures 26,729,679
eExcess (deficiency) of revenues over expenditures 374,816 Fund balance at the beginning of fiscal year 17,465,847 Prior period adjustments
Fund balance at the beginning of fiscal year, restated 17,465,847 Fund balance at the end of fiscal year 17,840,663 $
4 DRAFT

CITY OF SANTA MARIA

MEASURE U
Statement of Revenues, Expenditures, and Changes in Fund Balance For the Fiscal Year Ended June 30, 2023
Variance
Final Over/
Budget Actual (Under)
Revenues
Sales tax 25,688,000$ 26,461,516$ 773,516 $
Use of money and property 99,354 642,979 543,625 Total revenues 25,787,354 27,104,495 1,317,141 Expenditures
Legal
Salaries and wages - 67,478 67,478
Materials and supplies - 1,283 1,283
Contracts and services - 7,327 7,327
Equipment and operations - 65,985 65,985
Capital - (73) (73)
Total legal - 142,000 142,000
City Manager
Contracts and services 22,500 19,761 (2,739) Total city manager 22,500 19,761 (2,739) Finance
Contracts and services 2,600 - (2,600)
Total finance 2,600 - (2,600)
Library
Salaries and wages 742,026 580,702 (161,324) Materials and supplies 76,385 55,377 (21,008) Contracts and services 13,000 (325) (13,325) Capital 44,215 - (44,215)
Cost allocation transfer out 190,334 190,334 - Total library 1,065,960 826,088 (239,872) Parks and recreation
Salaries and wages 2,252,192 1,909,330 (342,862) Materials and supplies 174,129 266,644 92,515 Equipment and operations 122,708 122,708 - Contracts and services 337,483 328,100 (9,383) Capital 109,818 90,139 (19,679)
Cost allocation transfer out 362,487 362,487
-
Total parks and recreation 3,358,817 3,079,408 (279,409) 5 DRAFT
Fire
Salaries and wages 9,075,717 7,934,209 (1,141,508) Materials and supplies 59,016 54,909 (4,107) Equipment and operations 565,211 556,867 (8,344) Contracts and services 534,127 458,613 (75,514) Capital 4,601,551 1,080,539 (3,521,012)
Cost allocation transfer out 528,313 528,313 - Total fire 15,363,935 10,613,450 (4,750,485)
Police
Salaries and wages 9,514,776 9,414,638 (100,138) Materials and supplies 78,265 82,146 3,881 Equipment and operations 1,100,776 1,100,776 - Contracts and services 391,099 352,549 (38,550) Capital 920,915 71,862 (849,053)
Cost allocation transfer out 608,861 608,861 - Total police 12,614,692 11,630,832 (983,860)
Community Development
Salaries and wages 626,890 246,068 (380,822) Materials and supplies 7,327 7,773 446 Equipment and operations 65,985 - (65,985) Contracts and services 66,611 36,478 (30,133) Capital 149,911 127,821 (22,090)
Total police 916,724 418,140 (498,584) Total expenditures 33,345,228 26,729,679 (6,615,549) Excess (deficiency) of revenues over
Expenditures (7,557,874)$ 374,816 7,932,690$ Fund balance at beginning of fiscal year 17,465,847
Fund balance at end of fiscal year 17,840,663 ‐
6 DRAFT
City of Santa Maria

MEASURE U FUND

NOTES TO FINANCIAL STATEMENTS
June 30, 2022
NOTE 1.

SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity
In a June 5, 2012 election, City of Santa Maria (City) voters approved Measure U, establishing a temporary quarter-cent transaction sales and use tax. The Measure U Fund (Fund) was established to accumulate revenues transmitted by the State Board of Equalization (BOE), the agency responsible for administering and collecting the transactions and use taxes for the City at that time and apportion them to essential services outlined within the approved expenditure plan. In 2017 administration of transaction and use tax was transferred to the California Department of Tax and Fee Administration (CDTFA).

In the November 2018 election, City voters approved to extend and enhance Measure U at a one- cent rate. The rate became effective April 1, 2019.

The financial statements presented only the activity of the Measure U Fund and are not intended to present the financial position and changes in financial position of the City of Santa Maria, in conformity with accounting principles generally accepted in the United States of America.

B. Basis of Accounting
The Meas
ure U Fund of the City is maintained on the modified accrual basis of accounting. As such, revenues are recognized when they become susceptible to accrual, that is, when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized in the accounting period in which the liability is incurred (when goods are received or services rendered).

C. Estimates
The prepara
tion of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.

NOTE 2. CASH AND INVESTMENTS
Cash and investments at June 30, 2023, consist of the following:

Pooled cash and investments with the City of
Santa Maria $ 16,349,792
Please refer to the notes of the City’s June 30, 2023 Annua l Comprehensive Financial Report regarding cash and investments for additional detail.
7 DRAFT

Santa Maria City CouncilApril 16, 2024

Santa Maria City Council
April 16, 2024