PROPOSED PERSONNEL
SCHEDULES INCLUSIVE OF
SUPPLEMENTAL BUDGET
REQUESTS
Attachment C
City of Santa Maria 2024-26 Biennial Budget
Citywide Personnel Details
1 PERSONNEL OVERVIEW
The full-time equivalent (FTE) counts listed in this budget document reflect positions funded with current resources. All positions, both full and part-time, are shown in the FTE count. A Full-Time Equivalent (FTE) is defined as a position that works 2,080 hours per fiscal year, or 2,912 hours for certain Fire personnel.
For example, a full- time employee who works 2,080 hours per year equals 1.00 FTE. A part -time employee who works 1,664 hours per fiscal year equals 0. 80 FTE. The FTE for Fire Department positions are reflected at the applicable calendar of 2,080 or 2,912 hours per FTE.
POSITION CONTROL
Addition or deletion of positions following budget adoption will occur within City guidelines as stated in Santa Maria Municipal Code Section 2-20.03 Change of Classifications: “The allocation of positions as of the adoption of the ordinance from which this section derives may be changed by the City Manager whenever the duties of the position change materially; provided, that the proposed change conforms with this chapter, with the established classification plan, and with the approved budget.
The City Manager’s review of a position or the creation of a new position occurs upon the recommendation of the department director, or upon the request of an employee and with the concurrence of the department director and the Human Resources Division.” In many cases these are referred to as reclassifications.
SUMMARY OF SIGNIFICANT CHANGES
The positions listed in this budget document reflect those previously adopted during the 2023 -24 mid- cycle budget update, those added and deleted (reclassifications) by the City Manager and through other City Council actions, specifically as part of the budget amendments presented with the First and Second Quarter 2023-24 Financial Reports, as well as the Enterprise Resource Planning System Project Implementation budget amendment adopted by Council in March 2024 , which added 10 fixed term positions for the project . In preparation for the biennial budget process, de partments assess their operational needs and recommend the addition, consolidation, or deletion of positions through Supplemental Budget Requests (SBRs) that have a nexus to support and align with the City Council’s goals and priorities. In the FY 2024-26 budget, a net total of 49.60 FTE is reflected as being added in FY 2024-25 as compared to that adopted during the FY 2023-24 mid-cycle update and 0.00 FTE added in FY 2025-26.
City of Santa Maria 2024-26 Biennial Budget
Citywide Personnel Details
2 PERSONN EL SUMMARY BY F UND
PERSONNEL SUMMARY BY FUND
Adopted
FY 2023-24
Proposed
FY 2024-25 Change
Proposed
FY 2025-26 Change Note
CITY FUND
001 – General Fund 465.183 501.323 36.140 501.323 - (1) 002 – Water Fund 33.734 35.332 1.598 35.332 - (1), (2)
003 – Solid Waste Collection Fund 42.574 45.140 2.566 45.140 - (1), (2) 004 – Wastewater Fund 25.252 28.828 3.576 28.828 - (1), (2) 007 – Fleet Services Fund 15.263 15.263 - 15.263 -
009 – Library Fund 27.200 27.400 0.200 27.400 - (3)
010 – Solid Waste Disposal Fund 28.840 29.500 0.660 29.500 - (1), (2) 023 – Radio Technology Fund 2.000 2.000 - 2.000 - (4)
03* – Assessment Districts 12.150 13.350 1.200 13.350 - (5) 066 – Public Transit Fund 5.750 5.750 - 5.750 -
068 – Measure A Fund 22.623 25.623 3.000 25.623 - (6)
07* – Insurance Funds 3.340 4.000 0.660 4.000 - (1), (7) 998 – SM Community TV Fund 1.090 1.090 - 1.090 -
Total Budgeted FTE 685.00 734.600 49.60 734.600 -
SUMMARY OF CHANGES
The FY 2024- 25 budget includes 734.60 FTE, an increase of 49.60 FTE as compared to the FY 202 3-24 budget. The FY 202 5-26 budget includes a 0.00 FTE increase as compared to the FY 202 4-25 budget.
The following summaries net increases and decreases in total FTE at the fund level. (1) General Fund: 36.14 FTE increase in FY 2024-25 reflects the following:
a. First Quarter 2023- 24 Budget Amendment: One (1) Assistant Director: Recreation & Parks position was added for the Recreation & Parks Department. b. Second Quarter 2023-24 Budget Amendment: One (1) Organization/Enterprise Leader (Non- Safety) serving as a Deputy City Attorney/City Prosecutor was added for the City Attorney’s Office; One (1) Deputy Building Official was added for the Community Development Department; One (1) Fire Fighter, one (1) Fire Captain, and one (1) Fire Engineer were added for the Fire Department ; and, one (1) Senior Park Services Officer was added for the Recreation & Parks Department.
c. Enterprise Resource Planning System Project Implementation (March 2024 Budget Amendment): Two (2) Admin Leader (reclassed from Business Program Leader) and one (1) Confidential Technician I/II were added to the Human Resources Division of the City Manager’s Office. One (1) Senior Project Manager was added to the Information Technology Division of the City Manager’s Office. One (1) Program Leader (reclassed from Business Program Leader), one (1) Confidential Technician I/II, one (1) Accounting Technician I/II, and three (3) Finance Clerk I/II were added for the Finance Department. These positions are added with a fixed term for the project.
d. 2024-25:
i. Previously Authorized & Unfunded Positions: Two (2) Fire Fighters, two (2) Fire Captains, and two (2) Fire Engineers for the Fire Department and seven (7) Police Officer, and one (1) Investigative Specialist I/II for the Police Department that were previously authorized but unfunded for the Police Department will be funded in FY 2024-25. ii. Supplemental Budget Requests - Additions:
One (1) Economic Development Manager is added for the City Manager’s Office.
City of Santa Maria 2024-26 Biennial Budget
Citywide Personnel Details
3 One (1) Confidential Technician I is added for the Information Technology Division of the City Manager’s Office.
One (1) Confidential Technician I, one (1) Confidential Technician II, and one (1) Program Leader are added to the Human Resources Division of the City Manager’s Office.
One (1) Program Leader is eliminated in exchange for two (2) Confidential Technician I/II positions for the Finance Department (exchange is budget neutral). One (1) Security Guard is added for the Recreation & Parks Department. The budget for three (3) Security Aide (limited service) is eliminated. iii. Supplemental Budget Requests – Reclassifications/Funding Reallocation:
One (1) Program Leader (reclassified from Business Program Leader) is reallocated for the Human Resources Division of the City Manager’s Office to the General Fund from the Insurance Funds and reflects current organization structure. One (1) Account Clerk Aide is reallocated from the Utility Billing Division to the Revenue Division within the Finance Department to reflect current organization structure.
One (1) Organization/Enterprise Leader (Safety) will be reclassified to serve at an Assistant Chief of Police level position and the Crime Analyst classification will be converted to a Crime Analyst I/II flex series. The budget for one (1) Reserve Police Officer Level 1 (limited service) and one (1) Reserve Police Officer (limited service) is eliminated. (exchange is budget neutral)
A Digital Forensics Examiner flex series will be created for the Police Department. One (1) Principal Civil Engineer is reclassed as an Organization/Enterprise Leader (Non-Safety) to serve at the City Engineer/Deputy Director Public Works level for the Public Works Department.
Two (2) Public Works Technician I are reclassed as two (2) Engineering Technician II , one (1) Engineer III is reclassed as a Senior Civil Engineer, for the Public Works Department. (exchange is budget neutral)
One (1) Graphics Technician is converted from part -time (0.80 FTE) to full-time (1.00 FTE) for the Recreation & Parks Department.
One (1) part -time (0.80 FTE) Staff Assistant is reclassified as one full-time (1.00 FTE) Account Clerk I/II. One (1) part-time (0.80 FTE) Clerk II is eliminated for the Recreation & Parks Department. (exchange is budget neutral)
(2) Water Fund, Wastewater Fund, Solid Waste Collection Fund, and Solid Waste Disposal Fund: 8.40 FTE increase in FY 2024-25 reflects the following:
a. Second Quarter 2023-24 Budget Amendment: One (1) Administrative Leader (reclassed from Business Program Leader I), one (1) Wastewater Supervisor, and one (1) Water Resources Manager were added for the Utilities Department.
b. 2024-25:
i. Supplemental Budget Requests - Additions:
One (1) Organization/Enterprise Leader (Non -Safety) serving as a Deputy Director – Administration, one (1) Electrical & Instrumentation Technician, one (1) Program Leader, one (1) Utilities Outreach Specialist, and one (1) Regulatory Compliance Specialist II are added for the Utilities Department.
City of Santa Maria 2024-26 Biennial Budget
Citywide Personnel Details
4 ii. Supplemental Budget Requests - Reclassifications:
One (1) Senior Civil Engineer is reclassified as a Principal Civil engineer for the Utilities Department.
(3) Library Fund: 0.20 FTE increase in FY 2024-25 reflects the following:
a. 2024-25:
i. Supplemental Budget Requests – Reclassifications:
One (1) Secretary is reclassified as Administrative Assistant for the Library Department.
The budget for one (1) Assistant Library Technician (limited service) was eliminated. (exchange is budget neutral)
One (1) Graphics Technician is converted from part-time (0.80 FTE) to full-time (1.0 FTE) for the Library Department. The budget for one (1) Assistant Library Technician (limited service) was eliminated. (exchange is budget neutral)
(4) Radio Technology Fund: 0.00 FTE increase in FY 2024-25 reflects the following:
a. 2024-25:
i. Supplemental Budget Requests – Reclassifications:
One (1) Systems Analyst II is reclassified as a Senior Systems Analyst for the Information Technology Division of the City Manager’s Office.
(5) Assessment Districts: 1.20 FTE increase in FY 2024-25 reflects the following:
a. Second Quarter 2023 -24 Budget Amendment: One (1) Account Clerk I was added for the Recreation & Parks Department
b. 2024-25:
i. Supplemental Budget Requests – Additions:
One (1) Public Works Technician is added for the Recreation & Parks Department. The budget for one (1) Maintenance Technician (limited service) is eliminated. (6) Measure A Fund: 3.00 FTE increase in FY 2024-25 reflects the following:
a. 2024-25: One (1) Public Works Operations Manager, one (1) Account Clerk I/II, one (1) Maintenance Worker I/II, and one (1) Intern – Profession (limited service) serving as a GIS Intern are added for the Public Works Department.
(7) Insurance Funds: 0.66 FTE increase in FY 2024-25 reflects the following:
a. Second Quarter 2023-24 Budget Amendment: One (1) Confidential Technician II was added for the Risk Management Division of the City Attorney’s Office. b. 2024-25: One (1) Program Leader (Assistant Risk Manager) was added for the Risk Management Division of the City Attorney’s Office . Partial funding for two (2) Corporate/Executive Leader (Non-Safety) positions was reallocated to the General Fund.
City of Santa Maria 2024-26 Biennial Budget
Citywide Personnel Details
5 PERSONN EL SUMMARY BY D EPAR TMENT
PERSONNEL SUMMARY BY DEPARTMENT
Adopted
FY 2023-24
Proposed
FY 2024-25 Change
Proposed
FY 2025-26 Change Note
CITY DEPARTMENT
003 – City Attorney’s Office 5.00 10.00 5.00 10.00 - (1) 004 – City Manager’s Office 37.80 45.80 8.00 45.80 - (2) 005 – Finance 24.80 31.80 7.00 31.80 - (3)
006 – Community Development 32.00 33.00 1.00 33.00 - (4) 007 – Library 27.20 27.40 0.20 27.40 - (5)
008 – Recreation & Parks 94.00 94.20 0.20 94.20 - (6)
009 – Fire 77.80 86.80 9.00 86.80 - (7)
010 – Police 192.00 200.00 8.00 200.00 - (8)
011 – Public Works 71.80 74.80 3.00 74.80 - (9)
011 – Utilities 122.60 130.80 8.20 130.80 - (10)
Total Budgeted FTE 685.00 734.60 49.60 734.60 -