Proposed Supplemental Budget Requests
In preparation for the biennial budget process, departments assess their operational needs and propose changes through Supplemental Budget Requests (SBRs) that have a nexus to support and align with the City Council’s goals and priorities. A summary of the City Manager’s recommendations of ongoing and one- time fiscal impacts by fiscal year is presented in the following table:
2024-25 2025-26
Fund Name Ongoing One-Time Ongoing One-Time
General $2,779,450 $2,080,000 $3,054,450 $ -
Water 773,050 406,240 499,800 400,000
Wastewater 749,100 - 709,350 -
Solid Waste Collection 413,500 127,300 408,000 -
Solid Waste Disposal 162,700 5,250 185,700 -
Library 20,000 - 35,000 -
Measure U - 25,000 - 25,000
Radio Enterprise 58,600 - 58,600 -
Northwest Landscape District - - - -
Public Transit - 1,131,500 - 708,000
Measure A 540,100 - 540,100 -
Insurance – General Liability 488,800 3,530,000 881,100 400,000 Insurance – Workers’
Compensation -1,234,100 200,000 -1,067,500 -
Total $4,751,200 $7,505,290 $5,304,600 $1,533,000
A detailed description of these requests can be found on the subsequent page , Attachment D – Proposed Supplemental Budget Request.
Proposed Supplemental Budget Requests
Full-Cycle Budget FY2024-26
2024-25 2025-26
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time General Fund CAO Appropriated Reserve for Contractual and Professional Services
General Fund to provide initial seed to set up reserves for contract services required to resolve Liability claims that pre-date insurance coverage prior to becoming litigated.
0.00 - 130,000 - - General Fund CAO Appropriated Reserve for Liability Claims Expense
General Fund to provide initial seed to set up reserves for increasing Liability Pool claims pre-dating insurance coverage
0.00 - 1,750,000 - - General Fund CAO New Subrogation Account New subrogation account to handle costs associated with third party damage repairs, encampment cleanups and hazardous waste clean up to maintain City operations
0.00 500,000 - 700,000 - General Fund CAO New City Property Damage Replacement
Account
New City property damage replacement account utilized for facilities, property and fleet removed on the insured property and to cover the costs of the deductibles and potential loss of coverage on certain facilities, properties and/or fleet
0.00 750,000 - 825,000 - General Fund CAO Workers Compensation Facility Equipment Mitigation
Costs associated with workers compensation claims facility and equipment damage repairs, remediation and preventative measures for resolution, will be utilized as secondary to department and public works facility funds to expedite measures in providing safe work environment and potential costs for citations
0.00 - 200,000 - - General Fund CMO Establish an Economic Development
Manager Position
Add one 1.00 FTE Economic Development Manager in CMO
Administration, partially offset by the elimination of the Economic Development contract with the Chamber of Commerce
1.00 30,000 - 30,000 - General Fund CMO Human Resources Professional
Development
Human Resources staff professional development training increase to support the additional positions previously funded by ARPA
0.00 10,000 - 10,000 - General Fund CMO Hazardous Material Clean-up Budget for Departments
Establish a Hazardous Material Clean-up Budget for four departments - Fire, Police, Recreation and Parks, and Utilities
0.00 140,000 - 140,000 - General Fund CMO ARPA Position - Confidential Technician CMO
Add one 1.00 FTE Confidential Technician I previously funded by ARPA funding to General Fund funding for CMO Information Technology
1.00 108,100 - 108,100 - General Fund CMO ARPA Positions - 1 Confidential
Technicians & 1 Program Leader - HR
Transition one 1.00 FTE Confidential Technician I, one 1.00 FTE Confidential Technician II, and one 1.00 FTE Program Leader positions previously funded by ARPA funding to General Fund funding for CMO Human Resources
3.00 348,400 - 348,400 - General Fund CMO Consulting Services for Employment
Leaves and Worker's Compensation
Hire a consultant to assist the Leave Manager in ensuring compliance with Federal and State laws.
0.00 100,000 -
100,000 -
General Fund CMO Move EAP Program Expenses to General
Fund
Move Employee Assistant Program (EAP) expenses currently budgeted in Insurance - General Liability Fund to General Fund
0.00 20,000 - 20,000 - General Fund CMO Move CHRO from HR to CMO Admin Reclassify one 1.00 FTE Corporate/Executive Leader - Non-Safety (Chief Human Resources Officer) as one 1.00 FTE
Corporate/Executive Leader - Non-Safety (Assistant City Manager) and shift position from Human Resources to CMO Administration.
0.00 - - - - General Fund CMO Reallocate partial funding for two
Corporate/Executive Leader - Non-Safety
(0.34 FTE) from Insurance Funds -
General Liability to General Fund
Reallocate partial funding for two Corporate/Executive Leader - Non- Safety (0.34 FTE) positions from Insurance Funds - General Liability to General Fund - CMO Administration.
0.34 108,300 - 108,300 - General Fund CMO Move Safety Program from Risk to HR Move Safety Program from Insurance - General Liability Fund to General Fund and reallocate one 1.00 FTE Program Leader.
1.00 295,200 - 295,200 - General Fund CMO Move Light Duty Reimbursement Account
from Risk to HR
Move light duty reimbursement expenses currently budgeted in Insurance - General Liability Fund to General Fund
0.00 24,500 - 24,500 - General Fund CMO Move ADA Transition Plan/Self
Assessment Account from Risk to HR
Move Americans with Disabilities Act (ADA) Transition Plan/Self Assessment Account from Insurance - General Liability Fund to General Fund
0.00 175,000 - 175,000 - General Fund FIN Reclass 1 Program Leader as 2
Confidential Technician I
Reclassify one 1.00 FTE Program Leader as two 1.00 FTE
Confidential Technician I positions
1.00 (6,100) - (6,100) - General Fund FIN Reallocate 1 Account Clerk Aide from
Utility Billing to Revenue Division
Reallocate one 0.80 FTE Account Clerk Aide from Utility Billing (Funding split between Water, Solid Waste Collection, and Wastewater Funds) to General Fund
0.80 57,800 - 57,800 -
ATTACHMENT D
Proposed Supplemental Budget Requests
Full-Cycle Budget FY2024-26
2024-25 2025-26
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time General Fund PD PD Training Program Increase in-person training costs by $50,000 a nnually due to State's recent limitations on webinars and remote trainings, offset by Peace Officer Standards and Training (POST) Revenues of $50,000
0.00 - - - - General Fund PD Upgrade Commander Position to Assistant Chief of Police
Reclassify one 1.00 FTE Organization/Enterprise Leader - Safety as one 1.00 FTE Organization/Enterprise Leader - Safety serving as Assistant Police Chief, offset by unfunding limited service Reserve Police Officer Level 1 and partial cost of unfunding a Reserve Police Officer Level 2
0.00 - - - - General Fund PD Create Digital Forensics Examiner Flex
Series
Create Digital Forensics Examiner flex series 0.00 - - - - General Fund PD Upgrade Crime Analyst Position to Flex
Series
Create a flex series for the Crime Analyst position, offset by the partial cost of unfunding an LS Reserve Police Officer Level 2
0.00 - - - - General Fund PW City Engineer / Deputy Director Public
Works
Reclassify one 1.00 FTE Principal Civil Engineer as one 1.00 FTE Organization/Enterprise Leader - Non Safety serving as City Engineer
0.00 - - - - General Fund PW Reclass two Public Works Technicians to Engineering Technician II positions.
Reclassify two 1.00 FTE Public Works Technician positions to two
1.00 FTE Engineering Technician II positions
0.00 1,100 - 1,100 - General Fund PW Reclass Engineer III to Senior Civil
Engineer
Reclassify one 1.00 FTE Engineer III position to one 1.00 FTE Senior Civil Engineer position
0.00 - - - - General Fund PW Operational fund for PW Buildings Increase funding for PW Buildings accounts to cover inflationary increases
0.00 45,000 - 45,000 - Measure U RP Add Security Guard PT Add one 1.00 FTE Security Guard offset by the elimination of three limited service Security Aides
1.00 - - - - General Fund RP Convert Graphics Tech PT to FT Convert one 0.80 FTE Graphics Technician position to one 1.00 FTE Graphic Design, Communication & Marketing Assistant position
0.20 36,450 - 36,450 - General Fund RP Reclassify Staff Assistant PT to Account Clerk I/II FT
Reclassify one 0.80 FTE Staff Assistant to one 1.00 FTE Account Clerk I/II, offset by elimination of one 0.80 FTE Clerk II position -0.60 10,700 - 10,700 - General Fund RP PNAC Chlorine Increased chlorine costs for the Paul Nelson Aquatic Center 0.00 25,000 - 25,000 - General Fund Total 8.74 2,779,450 2,080,000 3,054,450 - Water CAO Appropriated Reserve for Contractual and
Professional Services
Transfer out from Water Fund to Insurance Funds - General Liability to fund services required to resolve a pollution claim
0.00 - 400,000 - 400,000 Water FIN Reallocate 1 Account Clerk Aide from
Utility Billing to Revenue Division
Reallocate one 0.80 FTE Account Clerk Aide from Utility Billing (Funding split between Water, Solid Waste Collection, and Wastewater Funds) to General Fund
-0.27 (19,600) - (19,600) - Water UT New Org/Enterprise LDR-Non Safety
(Deputy Director - Administration)
Add one 1.00 FTE Organization/Enterprise Leader - Non-Safety to provide responsible management of Water Resources functions, to include associated supplies and equipment (Funding split between Water and Wastewater Funds)
0.50 165,200 2,080 165,200 - Water UT New Electrical & Instrumentation
Technician
Add one 1.00 FTE Electrical and Instrumentation Technician (EIT) to perform installation, maintenance, testing, and repair of various electronic monitoring and communication equipment for water and WWTP operations, to include associated supplies and equipment (Funding split between Water and Wastewater Funds)
0.50 90,800 2,080 90,800 - Water UT New Program Leader Add one 1.00 FTE Program Leader to perform the technical administrative functions of the Utilities Department in the Water Resources Division, to include associated supplies and equipment (Funding split between Water and Wastewater Funds)
0.50 102,900 2,080 102,900 - Water UT Professional Services Professional & Contractual Services needed to provide Operational Divisions needs
0.00 425,000 - 160,000 - Water UT Specialized Software for New Reporting
Requirement
Purchase necessary software to meet permit requirements for the water and wastewater systems
0.00 8,750 - 500 - Water Total 1.23 773,050 406,240 499,800 400,000 Wastewater FIN Reallocate 1 Account Clerk Aide from
Utility Billing to Revenue Division
Reallocate one 0.80 FTE Account Clerk Aide from Utility Billing (Funding split between Water, Solid Waste Collection, and Wastewater Funds) to General Fund
-0.26 (19,100) - (19,100) - Wastewater CMO Hazardous Material Clean-up Budget for
Departments
Establish a Hazardous Material Clean-up Budget for four departments - Fire, Police, Recreation and Parks, and Utilities
0.00 100,000 - 100,000 -
ATTACHMENT D
Proposed Supplemental Budget Requests
Full-Cycle Budget FY2024-26
2024-25 2025-26
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Wastewater UT New Org/Enterprise LDR-Non Safety
(Deputy Director - Administration)
Add one 1.00 FTE Organization/Enterprise Leader - Non-Safety to provide responsible management of Water Resources functions, to include associated supplies and equipment (Funding split between Water and Wastewater Funds)
0.50 165,150 2,080 165,150 - Wastewater UT New Electrical & Instrumentation
Technician
Add one 1.00 FTE Electrical and Instrumentation Technician (EIT) to perform installation, maintenance, testing, and repair of various electronic monitoring and communication equipment for water and WWTP operations, to include associated supplies and equipment (Funding split between Water and Wastewater Funds)
0.50 90,800 2,080 90,800 - Wastewater UT New Program Leader Add one 1.00 FTE Program Leader to perform the technical administrative functions of the Utilities Department in the Water Resources Division, to include associated supplies and equipment (Funding split between Water and Wastewater Funds)
0.50 102,900 2,080 102,900 - Wastewater UT Professional Services Professional & Contractual Services needed to provide Operational Divisions needs
0.00 100,000 - 85,000 - Wastewater UT Specialized Software for New Reporting
Requirement
Purchase necessary software to meet permit requirements for the water and wastewater systems
0.00 26,250 - 1,500 - Wastewater UT Dewatering Equipment & Sludge Bed
Maintenance
Funding to rent specialized dewatering equipment necessary to maintain sludge drying bed capacity at the Wastewater Treatment Plant
0.00 183,100 - 183,100 - Wastewater Total 1.24 749,100 709,350
Solid Waste Collection FIN Reallocate 1 Account Clerk Aide from Utility Billing to Revenue Division
Reallocate one 0.80 FTE Account Clerk Aide from Utility Billing (Funding split between Water, Solid Waste Collection, and Wastewater Funds) to General Fund
-0.26 (19,100) - (19,100) - Solid Waste Collection UT New Utilities Outreach Specialist Add one 1.00 FTE Utilities Outreach Specialist to support the Solid Waste Division’s outreach programs related to solid waste, to include associated supplies and equipment (Funding split between Solid Waste Collection and Disposal Funds)
0.75 75,100 3,100 75,100 - Solid Waste Collection UT New Regulatory Compliance Specialist II (Field-Diversion)
Add one 1.00 FTE Regulatory Compliance Specialist II to support the department’s organics program in the field in compliance with Cal- Recycle regulations for SB 1383, to include associated supplies and equipment
1.00 129,300 49,200 129,300 - Solid Waste Collection UT Street Sweeping Increase funding for approved street sweeping services contract 0.00 51,200 - 31,900 - Solid Waste Collection UT Collections Rate Model Update & Cost of Service Study
Hire a consultant to perform an independent cost of service study and update the rate model for Solid Waste Collections consistent with Proposition 218 requirements
0.00 - 75,000 - - Solid Waste Collection UT Commercial Dumpsters Parts | Materials | Refurbish
Fund commercial dumpster refurbishment to save costs for purchasing new dumpsters
0.00 145,000 - 149,800 - Solid Waste Collection UT Routeware Support Services Increased Routeware Support Fees 0.00 32,000 - 41,000 - Solid Waste Collection Total 1.49 413,500 127,300 408,000 - Solid Waste Disposal UT New Utilities Outreach Specialist Add one 1.00 FTE Utilities Outreach Specialist to support the Solid Waste Division’s outreach programs related to solid waste, to include associated supplies and equipment (Funding split between Solid Waste Collection and Disposal Funds)
0.25 25,100 1,050 25,100 - Solid Waste Disposal UT Upgrade Principal Civil Engineer Reclassify one 1.00 FTE Senior Civil Engineer position to one 1.00 FTE Principal Civil Engineer to lead and manage the capital projects of the Solid Waste Division, to include associated supplies and equipment
0.00 62,600 4,200 62,600 - Solid Waste Disposal UT Household Hazardous Waste Facility Management
Increased contract for the operation and management of the Household Hazardous Waste Faciltiy (HHWF) at the Santa Maria Regional Landfill (SMRL)
0.00 75,000 - 98,000 - Solid Waste Disposal Total 0.25 162,700 5,250 185,700 - Library LIB Black Gold Service Fee Anticipated increase in Black Gold Cooperative Library System membership fees
0.00 20,000 - 35,000 -
ATTACHMENT D
Proposed Supplemental Budget Requests
Full-Cycle Budget FY2024-26
2024-25 2025-26
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Library LIB Reclass Library Secretary, increase LS
salary
Reclassify one 1.00 FTE Library Secretary position to one 1.00 FTE Administrative Assistant position, and increase salary for Limited Service classification, offset by unfunding one limited service Assistant Library Technician
0.00 - - - - Library LIB Reclass Part-time Graphics Technician,
increase LS salary
Reclassify one 0.80 FTE Graphics Technician to one 1.00 FTE Graphic Design, Communication, and Marketing Assistant, increase salary for Limited Service classification, offset by unfunding one limited service Assistant Library Technician
0.20 - - - - Library Total 0.20 20,000 - 35,000 - Measure U PD Upgrade Crime Analyst Position to Flex
Series
Create a flex series for the Crime Analyst position, offset by the partial cost of unfunding an LS Reserve Police Officer Level 2
0.00 - - - - Measure U RP Youth Center Equipment Additional funding to repair and/or replace equipment, fixtures,etc at the Youth Center
0.00 - 25,000 - 25,000 Measure U Total 0.00 - 25,000 - 25,000 Radio Enterprise CMO Reclass Radio Technician II to a Sr. Radio Technician
Reclassify one 1.00 FTE Radio Technician II to one 1.00 FTE Sr.
Radio Technician
0.00 53,100 - 53,100 - Radio Enterprise CMO Move Moto Wave appropriation Move appropriation and expenses associated Moto Wave from Communication Fund to the Radio Fund
0.00 5,500 - 5,500 - Radio Enterprise Total 0.00 58,600 - 58,600 - Northwest Landscape District RP Add Public Works Technician Add one 1.00 FTE Public Works Technician, offset by an elimination of one limited service Maintenance Technician ($17,600) and projected $17,600 assessment increases for each Landscape District
1.00 - - - - Northwest Landscape District Total 1.00 - - - - Public Transit PW Operations & Maintenance Contract Fully executed contract operations cost increases, funded through TDA claim
0.00 - 1,131,500 - 708,000 Public Transit Total 0.00 - 1,131,500 - 708,000 Measure A PW Addition of Public Works Operations
Streets Manager
Add one 1.00 FTE Public Works Operations Manager (Streets Manager) to oversee asphalt, concrete, weed abatement, street and signal lights, as well as paints and signs. Revenue-backed by Measure A
1.00 222,800 - 222,800 - Measure A PW Addition of Maintenance Worker I/II Add one 1.00 FTE Maintenance Worker I/II for PW Streets division, Revenue-backed by Measure A
1.00 99,900 - 99,900 - Measure A PW Addition of Account Clerk I/II Add one 1.00 FTE Account Clerk I/II 1.00 104,600 - 104,600 - Measure A PW Addition of GIS Intern Add one limited service GIS Intern to support PW Engineering, Revenue-backed by Measure A
0.00 17,800 - 17,800 - Measure A PW Operational fund for PW Streets Material
and Supplies
Increase funding for PW Streets Material and Supplies accounts to cover inflationary increases, Revenue-backed by Measure A
0.00 55,000 - 55,000 - Measure A PW Pavement Supplies Increase funding needed asphalt materials for paver machine, Revenue-backed by Measure A
0.00 40,000 - 40,000 - Measure A Total 3.00 540,100 - 540,100 - Insurance Funds - General
Liability
CAO Risk Management Division Rightsizing Add one 1.00 FTE Program Leader (Assistant Risk Manager) to oversee daily risk management programs
1.00 192,500 - 192,500 - Insurance Funds - General
Liability
CAO Appropriated Reserve for Contractual and
Professional Services
Transfer out from Water Fund to Insurance Funds - General Liability to fund services required to resolve a pollution claim
0.00 - 400,000 - 400,000 Insurance Funds - General
Liability
CAO Claims Admin Adjusting appropriations to match Actuarial Report calculations 0.00 (27,200) - (27,200) - Insurance Funds - General
Liability
CAO Liability Insurance Premium Anticipated increases in City's general liability insurance coverage cost 0.00 677,100 - 1,015,600 - Insurance Funds - General
Liability
CAO Appropriated Reserve for Contractual and
Professional Services
General Fund to provide initial seed to set up reserves for contract services required to resolve Liability claims that pre-date insurance coverage prior to becoming litigated.
0.00 - 130,000 - - Insurance Funds - General
Liability
CAO Appropriated Reserve for Liability Claims
Expense
General Fund to provide initial seed to set up reserves for increasing Liability Pool claims pre-dating insurance coverage
0.00 - 1,750,000 - - Insurance Funds - General
Liability
CAO Property Insurance Premium Anticipated increases in City's property insurance rates for property and fleet
0.00 200,000 -
250,000 -
ATTACHMENT D
Proposed Supplemental Budget Requests
Full-Cycle Budget FY2024-26
2024-25 2025-26
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Insurance Funds - General
Liability
CAO ERMA Insurance Anticipated increases in City's employment insurance coverage 0.00 24,000 - 24,000 - Insurance Funds - General
Liability
CAO Fiduciary Insurance Anticipated increases in City's fiduciary insurance coverage 0.00 5,000 - 5,000 - Insurance Funds - General
Liability
CAO Office Supplies & Material Increase to provide necessary office supplies to manage risk management division
0.00 8,000 - 9,300 - Insurance Funds - General
Liability
CAO Reproduction Services Increase to provide necessary reproduction services to manage risk management division
0.00 400 - 400 - Insurance Funds - General
Liability
CAO New Subrogation Account New subrogation account to handle costs associated with third party damage repairs, encampment cleanups and hazardous waste clean up to maintain City operations
0.00 - 500,000 - - Insurance Funds - General
Liability
CAO New City Property Damage Replacement
Account
New City property damage replacement account utilized for facilities, property and fleet removed on the insured property and to cover the costs of the deductibles and potential loss of coverage on certain facilities, properties and/or fleet
0.00 - 750,000 - - Insurance Funds - General
Liability
CAO Membership Dues and Manuals Membership dues to Risk Management staff for professional information, services and discounts for liability and workers compensation program areas
0.00 7,500 - 10,000 - Insurance Funds - General
Liability
CAO Move EAP Program Expenses to General
Fund
Move Employee Assistance Program (EAP) program expenses currently budgeted in Insurance - General Liability Fund to General Fund
0.00 (20,000) - (20,000) - Insurance Funds - General
Liability
CAO Move ADA Transition Plan/Self
Assessment Account from Risk to HR
Move Americans with Disabilities Act (ADA) Transition Plan/Self Assessment Account from Insurance - General Liability Fund to General Fund
0.00 (175,000) - (175,000) - Insurance Funds - General
Liability
CMO Reallocate partial funding for two
Corporate/Executive Leader - Non-Safety
(0.34 FTE) from Insurance Funds -
General Liability to General Fund
Reallocate partial funding for two Corporate/Executive Leader - Non- Safety (0.34 FTE) positions from Insurance Funds - General Liability to General Fund - CMO Administration.
-0.34 (108,300) - (108,300) - Insurance Funds - General
Liability
CAO Move Safety Program from Risk to HR Move Safety Program from Insurance - General Liability Fund to General Fund and reallocate one 1.00 FTE Program Leader. -1.00 (295,200) (295,200)
Insurance Funds - General Liability Total -0.34 488,800 3,530,000 881,100 400,000
Insurance Funds - Workers'
Compensation
CAO Self Insured Admin Increased third party administrator fees per contract to manage City's workers compensation self insurance retention layer
0.00 25,000 - 25,000 - Insurance Funds - Workers'
Compensation
CAO Claims Expense Adjusting appropriations to match Actuarial Report calculations 0.00 (2,284,600) - (2,118,000) - Insurance Funds - Workers'
Compensation
CAO 4850 Reimbursement PD/FD Labor Code 4850 salary continuation as required by law for each approved workers compensation claim for safety officers
0.00 50,000 - 50,000 - Insurance Funds - Workers'
Compensation
CAO Insurance Premiums Increased Workers compensation excess insurance coverage premium
0.00 1,000,000 - 1,000,000 - Insurance Funds - Workers'
Compensation
CAO Workers Compensation Facility Equipment
Mitigation
Costs associated with workers compensation claims facility and equipment damage repairs, remediation and preventative measures for resolution, will be utilized as secondary to department and public works facility funds to expedite measures in providing safe work environment and potential costs for citations
0.00 - 200,000 - - Insurance Funds - Workers'
Compensation
CAO Move Light Duty Reimbursement Account
from Risk to HR
Move light duty reimbursement expenses currently budgeted in Insurance - General Liability Fund to General Fund
0.00 (24,500) - (24,500) - Insurance - Funds Workers' Compensation Total 0.00 (1,234,100) 200,000 (1,067,500) - Grand Total 16.80 4,751,200 7,505,290 5,304,600 1,533,000
ATTACHMENT D