FOR THE COUNCIL MEETING OF JUNE 4, 2024
COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Awarding Bid No 2024 -03 for the Construction of the Cell 1, Phase II Liner Extension Project
Description:
The City Council will consider approving the Award of Bid for the construction of the Cell 1 Phase II Liner Extension Project, Bid No. 2024-03 to Raminha Construction, Inc. in the amount of $14,975,600. The scope of work includes the installation of earthen, geosynthetic, piping, and appurtenant components of the groundwater protection liner system for the project.
Environmental Notice: Environmental Review for this project was completed through the preparation of an Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second Supplemental Environmental Impact Report SCH#1992031045 pursuant to the California Environmental Quality Act State Guidelines.
RECOMMENDATION:
Adopt a Resolution awarding a bid to Raminha Construction, Inc., in the amount of $14,975,600, for the construction of the Cell 1 Phase II Liner Extension Project, Bid No. 2024-03.
BACKGROUND:
Under the direction of the City of Santa Maria Utilities Department, the project was designed by SWT Engineering. The scope of work for Phase II includes the installation of earthen, geosynthetic, piping, and appurtenant components of the groundwater protection liner system for the project.
DISCUSSION:
The project was extensively advertised for bids. The City received three bids, which were publicly opened on May 21, 2024, via Planet Bids. A summary of the bids submitted are as follows:
Bidder Bid Amount
Raminha Construction, Inc. $14,975,600.00
Wood Bros Inc. $15,675,460.00
Sukut Construction, LLC $16,113,260.00
2 A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the office of the Public Works Director, 110 S. Pine Street, Suite 221, Santa Maria, CA 93458.
The lowest responsive, responsible bid was submitted by Raminha Construction, Inc. in the amount of $14,975, 600, which included several deductive alternates. The U tilities Department has opted to award the base bid including all the deducting deductive alternates; therefore, the contract amount to be awarded will be in the amount of $14,975,600.
The Raminha Construction, Inc., from Atascadero, CA has performed and successfully completed similar work for many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history. City staff has checked the firm’s references and are comfortable with the abili ty of the contractor to perform the work successfully.
The recommended action is to award the bid to Raminha Construction, Inc., in the amount of $14,975,600.
Alternative
The alternative to the recommended action would be to reject all bids.
Fiscal Considerations
Available Budget Amount
Budget approved in fiscal year 2023-24 $ 600,000.00 Budget requested in fiscal year 2024-25 $ 14,500,000.00 Additional Appropriation $ 2,400,000.00
Total $ 17,500,000.00
The project budget of $17,500,000 includes an approved $600,000 in base budget for Fiscal Year 2023 -24 and a new appropriation request of $16,900,000 for Fiscal Year 2024-25. This award of the bid contract is contingent upon the City Council awarding funding for this project in the 2024-2025 Fiscal Year budget request approval.
Impact to the Community
The community will benefit from the Cell Liner Extension Project by allowing the landfill to continue operations by expanding the existing capacity.
ATTACHMENTS
A. Bid Tabulation
B. Agreement_Cell 1, Phase II Liner Extension Project Award