Agenda — Santa Maria City Council, June 18, 2024 (part 1 of 3)

Mayor Alice Patino
Mayor Pro-Tem Gloria Soto
Councilmember Mike Cordero
Councilmember Carlos Escobedo
Councilmember Maribel Aguilera-Hernandez

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, June 18, 2024
CLOSED SESSION - 4:00 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:

In-person format. Attend the meeting in-person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. •
Zoom Meeting Portal. Participate via Zoom to register to speak during the Public Comment portion of the meeting or on a particular Agenda Item. Use the Zoom link below or dial-in via telephone.
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Zoom link: https://us02web.zoom.us/webinar/register/WN_czZgHR1aRJuT61otMD1POw Dial Phone #: 1-669-900-9128**
Webinar ID #: 893 4797 5300
**Press *6 to un-mute your phone. Press *9 to raise your hand to speak.

Watch an instructional Video on Participating using Zoom.

Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):

Email - Submit Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
•
Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
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*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.

How to watch the meeting from home:

Comcast Channel 23 - Live during the meeting, and rebroadcast on Thursday at 9:00 a.m. after the meeting and again on Tuesday at 5:30 p.m. the following week.

1. Live Webcast - Online from the Agenda Center & Meetings Portal (select meeting date) or at https://video.isilive.ca/santamaria/live.html. Note - When no meeting is streaming, the window will read "Searching for live stream."

2. You Tube Live Stream - You Tube Webcast.

Note: Live Webcast and You Tube Live are typically available within 15 minutes before the start of the meeting. There is a delay of about 15-30 seconds with both the Live Webcast and You Tube Live Stream.

3. Zoom Meeting Portal - Registration is required (link above) even for observing the meeting.4.

American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk’s Office at [email protected] or call 805-925-0951 x2306. The City Clerk’s Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
In-person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Closed Session - Conference with Real Property Negotiators Pursuant to Government Code §54956.8
Property: APNs 123-280-026, 121-224-035, 125-320-050, 123-043-007, 123-043- 008, 123-043-010, 123-043-011, 123-043-013 and 123-043-014 Agency negotiator: Interim City Manager Alex Posada
Negotiating parties: City of Santa Maria and Vernon Property Group, LLC Under negotiation: Price and Terms of Payment

3.b Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

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7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Councilmember Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation – “Juneteenth” – June 19, 2024
The City Council will present a Proclamation recognizing June 19, 2024, as “Juneteenth” in the City of Santa Maria.

10. PRESENTATIONS

10.a Fireworks Education, Enforcement, and Entertainment The City Council will receive and file information regarding this year’s fireworks education campaign, enforcement efforts, and entertainment to be provided

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

12. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the special City Council meeting of June 3, 2024, and regular City Council meeting of June 4, 2024.

12.a.3 Highway 166/Black Road Traffic Signal and Safety Improvement Project The City Council will receive and file a report about the Highway 166/Black Road Traffic Signal and Safety Improvement Project near Santa Maria, being done by the Santa Barbara County Association of Governments.

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12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.b.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.b.3 Independent Auditor Services Contract Approval
The City Council will consider approving a professional services contract for independent Auditor services.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing a three-year agreement with CliftonLarsonAllen LLP, Certified Public Accountants, for professional auditing services for the fiscal years 2023-24, 2024-25, and 2025-26 with an option to extend it up to two additional years.

12.b.4 2024 Investment Policy
The City Council will consider approving the annual Investment Policy for which the primary objectives are for the safety, liquidity, and yield of the City’s investment activities.

RECOMMENDATION:

Adopt a Resolution approving the City of Santa Maria’s 2024 Investment Policy.

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12.c PUBLIC WORKS DEPARTMENT

12.c.1 Adoption of a Resolution Approving the Adoption of Santa Maria Regional Transit 2024 Public Transportation Agency Safety Plan
The City Council will consider approving the Santa Maria Regional Transit’s 2024 Public Transportation Agency Safety Plan.

RECOMMENDATION:

Adopt a Resolution approving the adoption of the 2024 Public Transportation Agency Safety Plan.

12.c.2 Adoption of a Resolution Authorizing a Grant of Easement to PG&E, Transit Operations Maintenance Electric Infrastructure
The City Council will consider granting PG&E an easement onto the City’s Transit Operations & Maintenance Facility, located at 1303 Fairway Drive, Santa Maria, CA 93455, to support electric bus infrastructure Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing an Easement Deed for a portion of City property located at the Transit Operations & Maintenance Facility for the work associated with the electric bus infrastructure project.

12.c.3 Adoption of a Resolution Authorizing the Acquisition of an Expansion Graffiti Abatement Truck
The City Council will consider approving and authorizing Public Works Fleet Division to acquire an expansion Graffiti Abatement Truck for Recreation and Parks Department in Fiscal Year 2023-2024.

Adopt a Resolution authorizing the Public Works Fleet Division to acquire an expansion Graffiti Abatement Truck for Recreation and Parks Department in Fiscal Year 2023-2024.

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12.d UTILITIES DEPARTMENT

12.d.1 Adoption of a Resolution Authorizing a Professional Services Agreement with Trihydro Corporation for Construction for Construction Quality Assurance Services for Cell 1 Phase II Liner Extension Project at the Santa Maria Regional Landfill
The City Council will consider authorizing a professional services agreement with Trihydro Corporation to provide construction quality assurance services for Cell 1 Phase II Liner Extension Project.

Environmental Notice: Environmental Review for this project was completed through the preparation of an Addendum to the Santa Maria Regional Landfill Site Facility Permit Final Second Supplemental Environmental Impact Report SCH#1992031045 pursuant to the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

Adopt a Resolution authorizing a professional services agreement with Trihydro Corporation to provide construction quality assurance services for Cell 1 Phase II Liner Extension Project at the Santa Maria Regional Landfill.

12.d.2 Adoption of a Resolution Approving an Agreement with Santa Barbara Cellular Systems, LTD for a Communication Site License Agreement for Collocation at Oakley Park, 1300 North Western Avenue
The City Council will consider approving a Communications Site License Agreement with Santa Barbara Cellular Systems, LTD for the collocation of an existing communications site on a portion of the property at Oakley Park.

Environmental Notice: The project qualifies for a Class 3 Categorical Exemption pursuant to Section 15303 ( New construction or conversion of small structures ) of the California Environmental Quality Act (CEQA) State Guidelines.

RECOMMENDATION:

Adopt a Resolution authorizing a Communications Site License Agreement with Santa Barbara Cellular Systems, LTD for the collocation of an existing communications site on a portion of the property at Oakley Park, 1300 North Western Avenue.

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13. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

13.a Adoption of a Resolution Approving the User Fee Schedule 2024 The City Council will hold a second public hearing and consider approving the addition and update of the Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024.

RECOMMENDATION:

Adopt a Resolution approving the addition and update of Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024.

13.b Adoption of a Resolution Adopting the Budget for 2024-26 The City Council will receive a presentation on the Proposed 2024-26 Budget, hear public testimony on the proposed biennial budget, and then approve a Resolution adopting the 2024-26 Proposed Budget.

RECOMMENDATION:

Adopt a Resolution adopting the budget for Fiscal Years 2024-2025 and 2025-2026, adopting policy actions, and delegating the City Manager to implement the same.

14. REPORT BY INTERIM CITY MANAGER

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

16. ADJOURNMENT

PLEASE NOTE:

The next regular meeting of the City Council will be held on July 16, 2024, at 5:30 p.m. The deadline for submitting items for the July 16th meeting is July 3rd.

City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

Council Meeting videos are also available for viewing on the City’s website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the

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public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk’s Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings.

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City’s control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2306. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish-only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

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Equipo también puede ser utilizado para la asistencia de interpretación para esas personas que solamente hablan español. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, llame al (805) 925-0951 extensión 2307 a la 1:00 de la tarde el lunes antes de la junta.

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FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Proclamation – “Juneteenth” – June 19, 2024

The City Council will present a Proclamation recognizing June 19, 2024, as “Juneteenth” in the City of Santa Maria.

BACKGROUND:

In honor of Black ancestors, to celebrate freedom, and showcase Black joy and culture on the Central Coast.

NAACP Santa Barbara and the Santa Maria -Lompoc NAACP invite everyone to participate in annual Juneteenth events where community members unite to celebrate the liberation of enslaved African Americans in the United States. For more information on the festivities, go to santamarialompocnaacp.org or juneteenthsb.org.

The community events will also honor local Black artists, performers, and organizations with food, dancing, and singing.

Proclamation Requested by: Angie Bolden, Regional Advisor for Black Student Union

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, racism and white supremacy have tainted the foundation of America, beginning with chattel slavery in 1619, and the denial of the humanity of those enslaved by the authors of the Declaration of Independence who declared, “all men are created equal,” while holding men and women of African descent in slavery; and

WHEREAS, African American/Black people continue to lack equitable and relevant evidence- based healthcare interventions and resources that would address the many health disparities contributing to having triple the maternal death rate of their white counterparts, regardless of their socio-economic level; and

WHEREAS, California high schools graduate Black students at lowe r rates than all other racial/ethnic groups and have failed to address the significantly lower percentages of Black students who are offered and complete the college preparatory curriculum; and

WHEREAS, workplace discrimination and racism continue to play a direct role in driving the persistent inequities that make Californians most likely to experience the devastation of unemployment, particularly among Black workers; and

WHEREAS, Juneteenth recognizes June 19, 1865, as the day enslaved Africans learned of their freedom in the Southwestern States and allows for the celebration of the freeing of enslaved people, reflection on the condition of the lives of their descendants in the present day, and commitment to be anti-racist as the community works to end systemic racism.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, hereby recognize June 19, 2024, as:

“JUNETEENTH”

in the City of Santa Maria, and encourage all residents to use this time to learn about the legacy of Black peoples, their contributions, and stand in alliance to end racism, bigotry, and hate.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 18th day of June 2024.

___________________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Fireworks Education, Enforcement, and Entertainment

The City Council will receive and file information regarding this year’s fireworks education campaign, enforcement efforts, and entertainment to be provided

BACKGROUND:

The City has a three -fold approach to fireworks: education, enforcement, and a community event on the Fourth of July. The only time Safe and Sane fireworks may be used within the City Limits is a twelve-hour period on the Fourth of July from 11:00 a.m. to 11:00 p. m. The enforcement penalty is a $1,000 fine. Like many cities, Santa Maria experiences rampant use of illegal fireworks. Last year about 30 citations were issued.

The intent is to encourage the community to responsibly celebrate the nation’s birthday.

DISCUSSION:

Education: The City has commenced another annual widespread and bilingual fireworks education campaign. Bilingual messages were placed on social media, local radio stations, City government access TV channel 23, posters aboard buses and in City offices, the City website, and through the local news media. The Fire Chief speaks in English and Spanish in two public service announcements that were distributed to KEYT/KCOY and KSBY. All City-permitted Safe and Sane fireworks booths are required to include one of the City’s fireworks fliers in each bag of pyrotechnics purchased; the City printed 15,000 of these bilingual fliers. Yard signs with wire stakes reading “Celebrate July 4th Neighborly, Noise Sensitive Resident Lives Here, Be Courteous to Your Neighbors” are again freely available for City residents. Staff coordinated messaging with County animal services to inform pet owners how to care for their animals. The fireworks hotline (805) 925-0951 extension 3473 (FIRE) is monitored by the Police Department.

Enforcement: The Fireworks Enforcement Operation for 2024 has commenced. Police Officers are monitoring social media for fireworks sales and potentially will conduct search warrants for deterrence. Public safety personnel are patrolling for and r esponding to fireworks as resources allow. The City again will have an aircraft equipped with GPS and video to fly over the City on the Fourth of July to immediately and geographically locate any launches of illegal fireworks, enabling authorities to issue citations to the property owner(s). The City Rangers also will be issuing fireworks citations.

2 Entertainment: Celebrate Independence Day at the Red, White, & Zoom! The 4th of July “Tech-tacular” Drone Show & Festival will be held on Thursday, July 4th  at the Elks Baseball Field behind the Abel Maldonado Community Youth Center. This free family event will take place from 2:00 to 9:00 p.m.  There will be an outdoor concert beginning at 6:00 p.m., refreshments will be available for sale by local food truck s. In addition, the event will include children’s arts and craft activities, lawn games, bounce houses, and free recreational swimming from 3:00 to 7:00 p.m.

Fiscal Considerations:

Approximately $4,500 was expended on the fireworks educational campaign.

Impact to the Community:

The City strives to balance the demands of people opposed to illegal fireworks, with available public safety resources and the demands of competing calls for service, and the City’s longstanding tradition of allowing sales of le gal “Safe and Sane” fireworks. Staff recognizes the trauma suffered by noise-sensitive residents as well as panicked pets from fireworks. In 2015, the City Council approved staff’s recommendations to create third - party administrative citations, undertake a comprehensive education campaign, and increase fees for fireworks booths from $183 to $500 to cover costs for staff regulatory oversight and cleanup of fireworks, as well as increase penalties for using fireworks to $1,000.

1 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

June 3, 2024, 4:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto

Staff Present: Interim City Manager Alex Posada, City Attorney Thomas Watson, Assistant City Manager Chuen Wu, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Interim Chief Human Resources Officer Dawn Jackson, Chief Information Officer Jeffrey Marecic, Interim Director of Recreation and Parks Angela Oslund, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Assistant City Clerk Alexandra Valadez, Deputy City Clerk Ashley Arciniega

_____________________________________________________________________

1. INVOCATION
Interim Assistant City Manager Wu gave the Invocation.

2. PLEDGE OF ALLEGIANCE
Councilmember Aguilera-Hernandez led the Pledge of Allegiance.

3. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 4:41 p.m.

4. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Matt Luis, Mathew Fawcett, John Mata, and Scott Bramsen.

5. REGULAR BUSINESS

5.a Presentation – Response to Questions Regarding Proposed Fiscal Year 2024-2026 Budget The City Council received a presentation regarding questions submitted and the responses for the Proposed Fiscal Year 2024 -2026 Budget. Staff presentation was given by Interim City Manager Alex Posada.

2 The public hearing date for a doption of the proposed Fiscal Year 2024 -26 Biennial Budget will be on June 18, 2024.

Mayor Patino invited public comment. Speaking from the public Benjamin Ortiz, Peggy Brierton, and Scott Bramsen.

6. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:14 p.m.

_________________________
Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

June 4, 2024, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo

Members Absent: Councilmember Gloria Soto

Staff Present: Interim City Manager Alex Posada, City Attorney Thomas Watson, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Interim Chief Human Resources Officer Dawn Jackson, Chief Information Officer Jeffrey Marecic, Interim Director of Recreation and Parks Angela Oslund, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Interim Assistant City Manager Chuen Wu, Assistant City Clerk Alexandra Valadez, Toni Lane, Kathleen Wilson, Deputy City Clerk Ashley Arciniega

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 4:35 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera -Hernandez (remotely), Mike Cordero, Carlos Escobedo, and Mayor Alice Patino
MEMBERS ABSENT:

Councilmember Soto.

Assistant City Clerk Valadez announced Councilmember Aguilera -Hernandez's request to participate remotely via the "Just Cause" provisions under AB -2449. With this being Councilmember Aguilera - Hernandez's second use of this provision, it would be her last allowable use.

Councilmember Aguilera-Hernandez clarified that her first use of this provision at the April 16th City Council meeting was for Closed Session only.

STAFF MEMBERS PRESENT:

Interim City Manager Posada, City Attorney Watson, and Assistant City Clerk Valadez (for roll call only).

Moved by: Mayor Patino
Seconded by: Councilmember Cordero
Mayor Pro Tem Soto requested remote participation in today's Closed Session via the "Emergency Circumstances" provision under AB-2449 due to a physical or family medical emergency that prevented her from attending in person.

Mayor Pro Tem Soto did not participate during this vote. Councilmember Escobedo was not present for this vote.

2 For (3): Mayor Patino, Councilmember Aguilera-Hernandez, and Councilmember Cordero Absent (2): Councilmember Escobedo, and Councilmember Soto Motion carried by a recorded vote (3 to 0)

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. Speaking from the public was Ilene Pickle, John Mata, and Matt Chircop.

3. RECESS-CLOSED SESSION

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

3.b Public Employee Recruitment - City Manager, Pursuant to California Government Code §54956.8 Mayor Patino recessed to a Closed Session at 4:44 p.m.

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION
City Attorney Thomas Watson gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Escobedo led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:41 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson re ported that instructions were provided to the Negotiators on both Closed Session items.

9. PROCLAMATIONS

9.a Proclamation – “Women Veterans Day” – June 12, 2024 The City Council presented a Proclamation recognizing June 12, 2024, as “Women Veterans Day” to honor and recognize the bravery of all women veterans, including those who made the ultimate sacrifice and gave their lives to protect our state and country. The Proclamation was accepted by members of "She Raised Her Hand" and Santa Barbara County Veterans Collaborative.

9.b Proclamation – “Pride Month” – June 2024
The City Council presented a Proclamation recognizing the month of June 2024, as “Pride Month” in the City of Santa Maria and encouraging all residents and businesses to respect the entire comm unity and build a culture that strives for equity and equality for all people. The Proclamation was accepted by Anais Diaz and members of House of Pride and Equality (HOPE).

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Gary Hall.

11. PRESENTATIONS

11.a Presentation – Central Coast Community Energy Annual Member Agency Update Mayor Patino moved item 11.a prior to item 10.

The City Council received a presentation from Central Coast Comm unity Energy to provide its annual member agency update. The presentation was given by Central Coast Community Energy Chief Communications Office Catherine Stedman.

12. CONSENT CALENDAR

3 Consent Calendar Items 12.a.1 through 12.f.2 were approved as presented, including the adoption of Resolution Nos. 2024 -68, 2024 -69, 2024 -70, 2024 -71, 2024 -72, 2024-73, 2024 -74, 2024 -75, 2024 -76, 2024-76, 2027-77, 2024-78, and 2024-79. The recorded vote appears with each item below.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted the Consent Calendar as submitted.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

12.b COMMUNITY DEVELOPMENT DEPARTMENT

12.b.1 Final Approval of the Community Development Block Grant Program’s Annual Action Plan for Fiscal Year 2024-25
Action: Adopted as Resolution No. 2024-73.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero

1. Adopted a Resolution approving the Public Services activities and allocations under the Community Development Block Grant Program incorporated in the Annual Action Plan for Fiscal Year 2024-25; and
Motion carried by a recorded vote

Action: Adopted as Resolution No. 2024-74.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero

2. Adopted a Resolution approving the Capital Development activities and allocations und er the Community Development Block Grant Program incorporated in the Annual Action Plan for Fiscal Year 2024-25; and
Motion carried by a recorded vote

Action: Adopted as a Resolution No. 2024-75.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero

3. Adopted a Resolution approving the General Administration activities and allocations under the Community Development Block Grant Program incorporated in the Annual Action Plan for Fiscal Year 2024-25.

Motion carried by a recorded vote

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

4 Motion carried by a recorded vote

12.a.2 Approval of Minutes
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Approved the Minutes of the regular City Council meeting of May 21, 2024.

Motion carried by a recorded vote

12.a.3 Adoption of a Resolution Approving an Amendment of Employment Agreement for Interim City Manager Services
Action: Adopted as Resolution No. 2024-68.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution approving an amendment to the Employment Agreement for Interim City Manager Services.

Motion carried by a recorded vote

12.a.4 Adoption of Resolutions Calling the General Municipal Election to be Held on November 5, 2024
Action: Adopted as Resolution No. 2024-69.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero

1. Adopted a Resolution calling and giving notice of the holding of a General Municipal Election for the election of ce rtain municipal officers to be held on November 5, 2024, as required by the provisions of the laws of the State of California; and

Motion carried by a recorded vote

Action: Adopted as a Resolution No. 2024-70.

2. Adopted a Resolution requesting the Board of Supervisors of the County of Santa Barbara to consolidate and render specified services to the City related to the conduct of the General Municipal Election to be held on November 5, 2024; and
Motion carried unanimously

Action: Adopted as Re

3. Adopted a Resolution adopting regulations for candidates for elective office pertaining to Candidate’s Statements submitted to the voters.

Motion carried unanimously

12.a.5 Request to Cancel the July 2, 2024, City Council Meeting Action: Adopted as Resolution No. 2024-72.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero

5 Adopted a Resolution canceling the regular City Council meeting on July 2, 2024.

Motion carried by a recorded vote

12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.c.2 Payment of Payroll
Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.d POLICE DEPARTMENT

12.d.1 Adoption of a Resolution Approving the Military Equipment Use Annual Report for 2023-2024 Action: Adopted as Resolution No. 2024-76.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution approving the Annual Military Equipment Use Report 2023 -2024, including the acquisition of additional equipment and renewing Ordinance No. 2022 -03; which adopted a Military Equipment Use Policy in compliance with Assembly Bill 481.

Motion carried by a recorded vote

12.e PUBLIC WORKS DEPARTMENT

12.e.1 Adoption of a Resolution Awarding Bid No 2024-03 for the Construction of the Cell 1, Phase II Liner Extension Project
Action: Adopted as Resolution No. 2024-77.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution awardi ng a bid to Raminha Construction, Inc., in the amount of $14,975,600, for the construction of the Cell 1 Phase II Liner Extension Project, Bid No. 2024-03.

Motion carried by a recorded vote

12.f UTILITIES DEPARTMENT

12.f.1 Adoption of a Resolution Authorizing Submission of a Time Schedule Compliance Plan to the Central Coast Regional Water Quality Control Board for the City’s Wastewater Treatment Plant
Action: Adopted as Resolution No. 2024-78.

6 Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution authorizing and directing the submission of a time schedule compliance plan to the Central Coast Regional Water Quality Control Board to comply with the Notice of Applicability for enrollment in General Waste Discharge Requirements Order No. R3-2020-0020.

Motion carried by a recorded vote

12.f.2 Adoption of a Resolution Authorizing an Application to Santa Barbara Local Agency Formation Commission For An Out-Of-Agency Domestic Water Service Agreement with Santa Maria Bonita School District
Action: Adopted as Resolution No. 2024-79.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution authorizing and approving an application to the Santa Barbara Local Agency Formati on Commission (LAFCO) for an out -of-agency water service agreement with Santa Maria Bonita School District for their Bonita Elementary School site.

Motion carried by a recorded vote

13. PUBLIC HEARING

13.a Landscape Maintenance Districts – 2024 Assessments The City Council received a staff report regarding confirming the diagrams and assessment rates for the Northeast, Northwest, South Miller/South College Drive, and Southwest Landscape Maintenance Districts and their 19 associated Special Benefit Zones fo r Fiscal Year 2024- 2025. Staff report made by Interim Recreation & Parks Director Angela Oslund.

Mayor Patino opened the public hearing at 6:22 p.m., having no public comment, Mayor Patino immediately closed the public hearing.

Action: Adopted as Resolution No. 2024-80.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

1. Adopted a Resolution confirming the diagram and assessment rates for the Northeast Landscape Maintenance Assessment District No. DS -10 and its associated Special Benefit Zones for Fiscal Year 2024-2025.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

Action: Adopted as Resolution No. 2024-81.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

2. Adopted a Resolution confirming the diagram and assessment rates for the Northwest Landscape Maintenance Assessment District No. DS -9 and its associated Special Benefit Zones for Fiscal Year 2024-2025.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Absent (1): Councilmember Soto

7 Motion carried by a recorded vote (4 to 0)

Action: Adopted as Resolution No. 2024-82.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

3. Adopted a Resolution confirming the diagram and assessment rates for the South Miller/South College Drive Landscape Maintenance Assessment District No. DS -6 and its associated Special Benefit Zones for Fiscal Year 2024-2025.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

Action: Adopted as Resolution No. 2024-83.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

4. Adopted a Resolution confirming the diagram and assessment rates for the Southwest Landscape Maintenance Assessment District No. DS -11 and its associated Special Benefit Zones for Fiscal Year 2024-2025.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

13.b Adoption of a Resolution approving the User Fee Schedule 2024 The City Council received a staff report regarding approving the addition and update of the Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024.

Mayor Patino opened public hearing at 6:32 p.m.

Speaking from the public was Laurie Tamura.

Mayor Patino closed the public hearing at 6:35 p.m.

Action: Adopted as Resolution No. 2024-84.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Cordero
Adopted a Resolution approving the addition and update of Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024. The User Fees will be brought back for another public hearing and final approval on June 18th, 2024.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

14. REGULAR BUSINESS

14.a Urban Forest Management Plan

8 The City Council received and filed the City of Santa Maria Recreation and Parks Department's Urban Forest Management Plan. The City Council requested that staff solidify the Plan and bring back to City Council in the Fall 2024.

14.b Santa Maria Citywide Parks Assessment 2024
The City Council received and filed the 2024 Santa Maria Citywide Parks Assessment.

15. REPORT BY INTERIM CITY MANAGER
Interim City Manager Posada reported that the next City Council Meeting would be June 18th. Items on the agenda would include a Closed se ssion item for DA Vernon Group, a Proclamation for Juneteenth, 2024 Investment Policy, Auditing Services Contract Approval, Adoption of Public Transit Safety Plan, Grant of Easement to PG&E for bus charging infrastructure, Governmental Activities User Fee Schedule Update (Second Reading), and Budget Hearing for Fiscal Year 2024 -2026. The agenda for the City Council Meeting on July 16th would include Closed Session items for Labor Negotiations Next Steps and City Manager Recruitment. A presentation for Businesses of the Quarter along with a Proclamation for Recreation & Parks Month, Encampment Response and Homeless Services Update, Local Master Plan for Aging, Age -Friendly Communities and Livability Index, Appropriation Limit Adoption, Award of Contract for N orth Dejoy Pocket Park, Award of Professional Services Agreement for Active Transportation Program - PA and ED, Limited Time Parking on Airpark Drive, Appointments on Annual Boards/Committees, and Downtown Development Agreement for Vernon Group. A reminder was also made from the Interim City Manager regarding the agenda for August 6th. Due to the National Night Out event, the agenda will be light to accommodate attendance for the event.

16. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he attended Memorial Day ceremonies at the Santa Maria Cemetery and the Elks Lodge, the Elks Parade, and the Law Enforcement Torch Run for Special Olympics.

Councilmember Escobedo reported that he attended Ride with Rangers, Santa Maria Rodeo VIP Meet N' Greet, Por Vida Graduation and Awards Ceremony, Elks Parade, and the Special City Council Meeting.

Councilmember Aguilera -Hernandez reported that she attended Law Enforcement Torch Run for Special Olympics, Elks Rodeo, and the Special City Council Meeting.

Councilmember Soto was absent.

Mayor Patino reported that she attended Ben Heighs, Marian Regional Medical Center Foundation Board Meeting, Scholarship Foundation of Santa Barbara Awards Ceremony, Santa Maria High Sc hool Senior Awards Night, Liberty Elementary Career Fair, Public Works Week BBQ, Rick Blaemire Radio KUHL, Crusin Nationals Dinner & Broadway Cruise, Mayors Youth Task Force, Cruisin Nationals Car Judging Panel, Crusin Nationals Awards Ceremony, Memorial Day Veteran Program, Santa Maria Rodeo VIP Meet N' Greet, Santa Maria Rodeo Parade, California Alliance of Local Electeds, Law Enforcement Torch Run for Special Olympics, and the Special City Council Meeting.

17. ADJOURNMENT
There being no further busines s before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:53 p.m.

_________________________
Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Highway 166/Black Road Traffic Signal and Safety Improvement Project

The City Council will receive and file a report about the Highway 166/Black Road Traffic Signal and Safety Improvement Project near Santa Maria, being done by the Santa Barbara County Association of Governments.

BACKGROUND:

This is one of four Measure A funded projects on Highway 166 to improve safety and operations. In 2012, the Santa Barbara County Association of Governments (SBCAG), along with partners that include Caltrans, the City of Santa Maria, the City of Guadalupe, and the County of Santa Barbara, approved a Highway 166 Project Development Plan.

DISCUSSION:

The purpose of signalizing the intersection of Highway 166 at Black Road is to improve operations and safety. Access to Highway 166 during peak hours has been shown to be deficient due to lack of gaps in the traffic stream. Addit ional turning lanes will be added along with bicycle improvements. The overall project is estimated to start on July 1st and be completed in 100 working days, weather permitting. Detours will take place.

See Attachment A for details.

Attachment:

A: Fact Sheet
Black Road
Main Street Produce
Entrance
NORTH
W Main Street
Intersection of Highway 166 and
Black Road between Santa Maria and
Guadalupe in the unincorporated area of the
County of Santa Barbara.

Safety and Efficiency Improvements
Major upgrades at the intersection to improve traffic flow and safety. The project features a new traffic signal system, dedicated turning lanes, improved lighting, reflective pavement markings, and enhanced drainage and flood control.

July 2024 to December 2024
The overall construction duration is
anticipated to be five (5) months.

HIGHWAY 166/BLACK ROAD

TRAFFIC SIGNAL AND SAFETY IMPROVEMENT PROJECT
W Main Street
Black Road Black Road
Main Street Produce
Entrance
NORTH

PROJECT OVERVIEW

CONSTRUCTION TIMELINE
STAGE 1 CONSTRUCTION:

Black Road

PROJECT COMPLETION

PRE-CONSTRUCTION
STAGE 2 CONSTRUCTION:

Highway 166 and Signalization
Utility coordination January through May.

Black Road closed
for four weeks.

One-way traffic control
Stage 1 construction zone
Traffic control for Main
Street Produce entrance.

Stage 2 construction zone
Traffic control for Main
Street Produce entrance.

DESIGNATED WORKING HOURS:
7 a.m. – 5 p.m. The construction timeline may experience delays due to unforeseen weather conditions.

SPRING
2024
SUMMER
2024
FALL
2024
WINTER
2024
Attachment A
The SBCAG Board of Directors approved $2.53 million from Measure A, Santa Barbara County transportation sales tax, to fund construction. This is one of four Measure A funded projects on Highway 166 to improve safety and operations.

SBCAG
Caltrans
City of Guadalupe
City of Santa Maria
County of Santa Barbara
Psomas
Rincon Consultants
MNS Engineers Inc.

Granite Construction
sbcag.org
260 North San Antonio Road, Suite B, Santa Barbara, CA 93110 (805) 961-8900 [email protected]
FROM GUADALUPE TO SANTA MARIA:

Take Ray Road to Sinton Road and continue onto Betteravia Road. To return to Highway 166, use S. Blosser Road as the quickest and most efficient way from Betteravia Road.

FROM SANTA MARIA TO GUADALUPE:

Take S. Blosser Road to Betteravia, continue on to Sinton Road and finish the detour on Ray Road to access
Highway 166.

LEGEND:

Construction zone
Road/motor
vehicle detour
Road closure:

July, four (4)
weeks
Bicycle/
pedestrian detour
W Main St
S Blosser RdBetter
avia Rd
Betteravia Rd
Sinton Rd
Ray Rd
Ray Rd
Black Rd
Black Rd
Stowell Rd Stowell Rd
W Main St
SANTA
MARIA

GUADALUPE
NORTH

DETOUR ROUTE MAP
COST

PROJECT PARTNERS

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Director of Finance Xenia Bradford

SUBJECT: Independent Auditor Services Contract Approval

Description
The City Council will consider approving a professional services contract for independent Auditor services.

RECOMMENDATION:

Adopt a Resolution authorizing a three -year agreement with CliftonLarsonAllen LLP, Certified Public Accountants, for professional auditing services for the fiscal years 2023- 24, 2024-25, and 2025-26 with an option to extend it up to two additional years.

BACKGROUND:

The City of Santa Maria is required to produce audits by an independent Auditor, Annual Comprehensive Financial Statements. In addition, the City is subject to the Single Audit requirements. The contract with the current Auditor, Moss, Levy & Hartzheim ends with the Fiscal Year 2022-23 audit. Per the City’s purchasing guidelines, audit requirements , and best practices, the City issued an Audit Services Request for Proposals (RFP) for a three-year contract with the option to extend for two additional years on December 1, 2023.

DISCUSSION:

On December 1, 2023, the Director of Finance and staff began a Request for Proposal (RFP) process for Auditing Services. The last RFP for Auditing Services was completed in 2023. Two proposals were received and reviewed by a designated team of finance staff. Review criteria included scores for firm credentials, staff credentials, audit approach, cost, and responsiveness to RFP. One of the proposals received was from the City’s current Audit Services provider, Moss, Levy & Hartzheim. The second proposal received is from CliftonLarsonAllen LLP. After careful consideration, the City wishes to exec ute a three-year contract with an option for an extension of up to two years with CliftonLarsonAllen LLP. The recommendation is based on evaluation of the criteria 2 mentioned above. In addition, Moss, Levy & Hartzheim have provided the City of Santa Maria with Audit services for over five years. It is recommended to change auditors after a five-year period.

ALTERNATIVE(S):

City Council could deny approval of the contract.

FISCAL CONSIDERATIONS:

The Audit services budget is established annually with each adopted budget as an ongoing, required expense.

IMPACT TO THE COMMUNITY:

An annual audit of the City’s financials is required by law. Independent audit benefits the community by ensuring proper financial controls.

ATTACHMENTS Attachment A – Professional Services Agreement with CliftonLarsonAllen LLP Attachment B – Final Audit RFP
Attachment C – CLA Proposal in Response to Audit RFP
Attachment D – CLA Letter re: Revised Timeline

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, AUTHORIZING A THREE-YEAR

AGREEMENT WITH CLIFTONLARSONALLEN LLP, A PROFESSIONAL SERVICES FIRM, FOR PROFESSIONAL AUDITING SERVICES FOR THE FISCAL YEARS 2023- 24, 2024-25, AND 2025-26 WITH AN OPTION TO EXTEND IT UP TO TWO ADDITIONAL YEARS.

WHEREAS, the City of Santa Maria (“City”) seeks to obtain the highest quality professional auditing services in the most efficient and cost-effective manner; and

WHEREAS, the Ci ty has determined it is in the public interest to proceed with professional auditing services; and

WHEREAS, the City has determined that the audit involves the performance of professional and technical services; and

WHEREAS, to find the highest quality, most efficient, and most cost -effective professional auditing services, the City issued a Request for Proposal in December 2023, hereinafter described as “RFP”; and

WHEREAS, after consideration of the two received RFP proposal submissions, the City determ ined that CliftonLarson Allen LLP, A Professional Services Firm, is best suited to perform professional auditing services of its financial statements; and

WHEREAS, the CliftonLarsonAllen LLP, Professional Services Firm, is a properly licensed auditing firm in the State of California.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Director of Finance is authorized to execute a three-year agreement between CliftonLarsonAllen LLP (CLA) , A Professional Services Firm, and the City for professional auditing services.

2. Services with this audit firm shall be for three years with the option of an extension up to two years, and subject to the terms outlined in the agreement.

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager an d City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Interim Department Director
_______________________________
Interim City Manager

Atty. Rev. 2018

ATTACHMENT A

AGREEMENT FOR PROFESSIONAL AUDITING SERVICES

This Agreement is made on July 1, 2024, by and between, CLA CliftonLarsonAllen LLP, A Professional Services Firm (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. WHEREAS, the City needs professional auditing services; and

2. WHEREAS, pursuant to said request, the Contractor submitted a proposal, which was accepted by the City; and

3. WHEREAS, it has been determined it is in the City’s interest to proceed with the professional auditing services; and

4. WHEREAS, the City has determined that the auditing of the City’s financial statements involves a performance of professional and techincal services; and

6. WHEREAS, the Contractor is a properly licensed firm in the State of California.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is three years, up to and including the audit of the financial statements ending on June 30, 20 24, June 30, 202 5, and June 30, 202 6, beginning on the date first written above. This contract may be extended up to an additional two (2) years by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing the financial statement audits. More specifically, Contractor agrees to perform the specific services listed in Exhibit “A.”

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” and “C” are attached and incorporated.

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement.

Atty. Rev. 2018

ATTACHMENT A

3.04. Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, p enalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Consultant or the acts or omissions of an employee, agent or subcontractor of the Consultant. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day -to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To: City To: Contractor
Xenia Bradford, Interim Director of Finance Daphnie Munoz, CPA City of Santa Maria CliftonLarsonAllen LLP
206 East Cook Street 2875 Michelle Drive, Suite 300
Santa Maria, CA 93454 Irvine, CA 92606
Ph: 805-925-0951 x2214 Ph: 714-795-5474 Fax: 805-925-2243
Email: [email protected] Email: [email protected]

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Atty. Rev. 2018

ATTACHMENT A
Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Consultant and all subconsultants are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertain ed, determined and specified are referred to and made a part hereof as though fully set forth herein.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

EXHIBIT “A”

CLA (CLIFTONLARSONALLEN LLP)
a Professional Services Firm

___________________________
Daphnie Munoz, CPA
Principal

___________________________

CITY OF SANTA MARIA, a political subdivision of
the State of California

Xenia Bradford
Interim Director of Finance

ATTEST:

Alexandra Valadez
Assistant City Clerk
APPROVED AS TO FORM:

_______________________________
Risk Manager
_______________________________
City Attorney
Atty. Rev. 2018

ATTACHMENT A
The Contractor shall provide auditing services to the City. The primary objectives for the audit include:

1. Audit of the Basic Financial Statements of the City in conformity with generally accepted accounting principles and issue an opinion thereon. The auditor is not required to audit the combining and individual fund financial statements and supporting schedules. However, the auditor is to provide an “in -relation-to” report on the combining and individual fund financial statements and supporting schedules based on the auditing procedures applied during the audit of the government-wide financial statements. The auditor is not required to audit the statistical section of the report.

2. Perform certain limited procedures involving management’s discussion and analysis (MD&A) and required supplementary inf ormation (RSI) required by the Governmental Accounting Standards Board as mandated by generally accepted auditing standards.

3. Audit of the financial statements of the Measure U Fund of the City of Santa Maria in accordance with the generally accepted accounting principles and issue an opinion thereon.

4. Test compliance with the Single Audit Act as amended in 1996, and applicable laws and regulations. It is expected that the auditor will prepare and publish an audit report.

5. Prepare a Memorandum on Internal Control Structure and Management Letter.

6. Test compliance with Proposition 111, Article XIII.B – Review of Appropriations Limit Calculations.

7. Examine other reports or perform other services as required.

8. Atty. Rev. 2018

ATTACHMENT A

EXHIBIT “B”

PAYMENT TERMS
The City agrees to Pay the Contractor the following fixed fees for work within 30 days from the acceptance of the original invoice and acceptance by the City of the materials, supplies, and services provided by the Contractor (Net 30).

Atty. Rev. 2018

ATTACHMENT A

Atty. Rev. 2018

ATTACHMENT A
EXHIBIT “C”

Contractor shall procure and maintain for the duration of the contact insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her agents, representatives, or employees. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

Atty. Rev. 2018

ATTACHMENT A
C. Self-insured Retentions

1. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self - insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agre ement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has recei ved a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Atty. Rev. 2018

ATTACHMENT A

E. Acceptability of Insurers

1. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

1. Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

1. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

NOTICE OF REQUEST FOR

PROPOSALS
FOR

INDEPENDENT AUDITING SERVICES
FOR

THE CITY OF SANTA MARIA
For questions regarding this Request for Proposal (RFP), please contact: Rick Kirkwood, Finance Department
City of Santa Maria
Email: [email protected]

ATTACHMENT B

INTRODUCTION
The City of Santa Maria (“City”) is soliciting proposals from certified public accounting firms to audit its financial statements for the three fiscal years beginning with the fiscal year ending June 30, 20 24, with the option of auditing its financial statements for each of the two (2) subsequent fiscal years. These audits are to be performed in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Governmental Auditing Standards issued by the Comptroller General of the United States, the provisions of th e Federal Single Audit Act as amended in 1996, and U.S. Office of Management and Budget (OMB) Circular A-133 Audits of State and Local Governments and Non-Profit Organizations.

There is no expressed or implied obligation for the City to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.

During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from proposers, to allow corrections of errors or omissions, and to amend this RFP as necessary.

All materials submitted to the City in response to this RFP shall remain the property of the City.

Submission of a proposal indicates acceptance by a firm of the conditions contained in this request for proposal, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected firm.

To be considered, a proposal must be received by 5:00 p.m., Monday, April 1, 2024. The proposals will be evaluated and ranked according to the criteria provided in the “Evaluation Process” in this RFP. This RFP is not an offer by the City to contract with a selected auditing firm responding to this RFP. The City reserves the right to reject any and all bids, to waive minor irregularities in any proposal, to negotiate with qualified sources, or cancel this request in total or in part. Please see the Proposal Requirements in this document for further information.

CITY PROFILE
The City of Santa Maria was incorporated on September 12, 1905. The City is located in Santa Barbara County on the west coast of California in what is known as the Central Coast. Santa Maria is the largest City by population and geographic area in the County. The City provides a full range of municipal services including police and fire services, engineering and planning, street maintenance, parks and recreation services, water and wastewater utilities, solid waste collection and disposal, and general administrative activities. For the 2023-24 fiscal year, the City has 658 authorized full-time and part-time positions, an adopted General Fund Budget of approximately $126.9 million, and a total adopted budget of approximately $357.5 million.

The City is organized into 10 departments. The accounting and financial reporting functions of the City are centralized.

Funds: The City uses the following fund types in its financial reporting:

Governmental Funds:

General Fund (several funds are rolled into the General Fund) Special Revenue Funds (22 funds)
Debt Service Funds (1 fund)

Capital Projects Funds (2 funds)
Proprietary Funds:

Enterprise Funds (3 types of enterprises, several funds roll into these 3) Internal Service Funds (3 funds reported, several funds toll into these 3) Fiduciary Funds
Agency Funds (2 funds)

Component Units: The City is defined, for financial reporting purposes, in conformity with the Governmental Accepting Standards Board’s Codification Governmental Accounting and Financial Reporting Standards, Section 2100. Using these criteria, component units are included in the City’s financial statements.

The management of the City identified the following component units (with fiscal year ending June 30) for inclusion in the City’s financial statements:

Santa Maria Public Financing Authority.

This component unit is to be audited as part of the audit of the City’s financial statements. The contact person and record location is the same as the primary unit.

Joint Ventures: The City participates in joint ventures with other governments:

Local Government Finance Joint Powers Authority; and
Central Coast Water Authority.

Finance Department Structure: The Finance Department is managed by Xenia Bradford, Interim Finance Director, and consists of 27 employees. The principal functions performed and the number of employees assigned to each are as follows:

Full-Time
Administration 3
Accounting 4
Accounts Payable 1
Budget 2
Grants 1
Payroll 5
Treasury 4
Utility Billing 7

The City is a long time recipient of GFOA’s Certificate of Achievement for Excellence in Financial Reporting.

The City desires to continue preparing reports which will merit receipt of these awards each year.

More detailed information on the government and its finances can be found in budget documents, official statements, annual financial reports, and policies and procedures manuals. These documents are available on the City’s website: www.cityofsantamaria.org .

Availability of Prior Reports and Work Papers
Moss, Levy, Hartzheim, CPA’s (ML&H) in Santa Maria, C alifornia conducted the City’s most recent audit.

The work papers of the previous audits are the property of the previous auditor and can be reviewed by

the successful Proposer. The following financial statements were prepared or audited by ML&H.

1. City of Santa Maria Comprehensive Annual Financial Report;

2. A Single Audit Report; and

3. City of Santa Maria Measure U Financial Statements.

SCOPE OF SERVICES
The City’s goal is to provide the public and its constituents with a comprehensive annual financial statement that provides complete, accurate, and understandable information about the City’s financial condition. The selected independent auditor will be required to perform the following tasks:

1. Audit of the Basic Financial Statements of the City in conformity with generally accepted accounting principles and issue an opinion thereon. The auditor is not required to audit the combining and individual fund financial statements and supporting schedul es. However, the auditor is to provide an “in -relation-to” report on the combining and individual fund financial statements and supporting schedules based on the auditing procedures applied during the audit of the government-wide financial statements. The auditor is not required to audit the statistical section of the report.

2. Perform certain limited procedures involving management’s discussion and analysis (MD&A) and required supplementary information (RSI) required by the Governmental Accounting Standards Board as mandated by generally accepted auditing standards.

3. Audit of the financial statements of the Measure U Fund of the City of Santa Maria in accordance with the generally accepted accounting principles and issue an opinion thereon.

4. Test compliance with the Single Audit Act as amended in 1996, and applicable laws and regulations. It is expected that the auditor will prepare , publish, and submit an audit report to federal and state agencies as required.

5. Prepare a Memorandum on Internal Control Structure and Management Letter.

6. Test compliance with Proposition 111, Article XIII.B – Review of Appropriations Limit Calculations.

7. Examine other reports or perform other services as required.

The firm shall comply with all insurance requirements of the City of Santa Maria, included in the Professional Services Agreement, attached as Attachment A.

AUDITING STANDARDS TO BE FOLLOWED

To meet the requirements of this request for proposal, the audit shall be performed in accordance with:

1. Generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants;

2. The standards applicable to financial audits contained in Government Auditing Standards (2018 Revision), issued by the Comptroller General of the United States;

3. The provisions of the Single Audit Act as amended in 1996; and

4. The provisions of U. S. Office of Management and Budget (OMB) Circular A -133, Audits of State and Local Governments and Non-Profit Organizations.

5. The independence standard promulgated in the General Accounting Offices Government Auditing Standards.

REPORTS TO BE ISSUED

Following completion of the audit and preparation of the fiscal year’s comprehensive financial and special purpose audits, the auditor shall issue:

1. Reports on the fair presentation of the financial statements in conformity with generally accepted accounting principles as listed below:
a. Basic Financial Statements for the City;
b. Financial Statements for the City’s Measure U Fund;
c. Audit Report for the City of Santa Maria Single Audit Act.

2. A report based on the auditor’s understanding of the internal control structure and assessment of control risk. In this report, the auditor will communicate any reportable conditions found during the audit and indicate whether those conditions are material weaknesses.

3. A separate report on the auditor’s analysis of the internal control structure used in the administration of federal financial assistance program.

4. A report on the City’s compliance with laws and regulations related to “major” federal awards including an opinion on compliance with specific requirements applicable to “major” federal programs. The report on compliance shall include instances of non-compliance.

5. A Management Letter addressed to the City Council of the City of Santa Maria setting forth recommendations (as applicable) for improvements in the City’s accounting systems.

6. A letter to the City Manager and Finance Director including any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure, which could adversely affect the organization’s ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. “Non -reportable conditions” discovered by the auditor shall be communicated in the “Management Letter.”

7. A report on the City’s compliance with Proposition 111, Article XIII.B of the California State Constitution and Government Code 7900 (et seq.) in its calculation of the “Gann Limit”.

In addition, the auditors shall be required to make an immediate, written notification of all irregularities and illegal acts or indications of illegal acts of which they become aware to the following parties:
a. The City Council of the City of Santa Maria;
b. The City Manager of the City of Santa Maria; and
c. The Finance Director of the City of Santa Maria.

The Finance Department shall prepare draft financial statements, notes and all required supplementary schedules and statistical data by November 15
th of each year. The auditor shall provide all
recommendations, revisions, and suggestions for improvements to the Finance Director by November 30th.

The Finance Director will complete their review of the draft report as expeditiously possible. This process is not expected to exceed one week. During that period, the auditor should be available for any meetings that may be necessary to discuss the audit reports. Once all issues of discussion are resolved, the final signed audit opinion shall be delivered to the Finance Director within seven (7) working days for inclusion in the ACFR. It is anticipated that this process will be completed and the final report delivered by December 15 th annually.

SPECIAL CONSIDERATIONS

The City will send its Annual Comprehensive Financial Report (ACFR) to the Government Finance Officers’ Association (GFOA) of the United States and Canada each year for review in GFOA’s Certificate of Achievement for Excellence in Financial Reporting program. It is anticipated that the auditor may be required to provide special assistance to the City to meet the requirements of that program and the auditing standards as set forth in this RFP.

Currently, the City does not anticipate having to prepare one or more official statements in connection with the sale of debt securities that will contain the basic financial statements and the auditor’s report thereon.

However, the auditor shall be required, if requested by the fiscal advisor and/or the underwriter, to issue a “consent and citation of expertise” as the auditor and any necessary “comfort letters.”

All working papers and reports must be retained at the auditor’s expense, for a minimum of seven (7) years (or the retention timeframe established by the professional standards, whichever is longer), unless the firm is notified in writing by the City that there is a need to extend the retention period. The auditor will be required to make working papers available, upon request.

In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers.

CITY ASSISTANCE PROVIDED TO THE AUDITOR

The Finance Department’s staff and responsible management personnel will be available during the audit to assist the firm by providing information, documentation, and explanations. Rick Kirkwood, Interim Assistant Finance Director, will be responsible for acting as the liaison between the audit firm and the accounting personnel.

The City will provide the auditor with reasonable workspace, desks, and chairs. The auditor will also be provided with access to a telephone, laptop, internet, photocopying, and FAX machines.

Annual Comprehensive Financial Report: City personnel are currently responsible for compiling the financial statements and providing this information to the auditor either electronically or in hard copy. The auditor is responsible for assisting City staff in the preparation of the statements, footnotes, required supplementary information, and the final check of the statement presentation.

Single Audit Report: Auditor prepares, prints, and binds the documents.

Measure U Fund Financial Statements: Auditor prepares, prints, and binds the documents.

Optional Service – Preparation of the Annual Comprehensive Financial Report Document (ACFR). The City would like to solicit proposals to transition preparation of the entire ACFR including preparation of financial statements for the report and producing an electronic copy of the final report.

The City is open to discussion regarding the division of these activities in order to produce the most cost- effective product for both the City and the auditor.

PROPOSED CONTRACT TERM
The proposed term of this contract is three years, including the audit of the June 30, 2024, June 30, 2025, and June 30, 2026, financial statements. The City may extend this agreement for up to an additional two years. The contract may be terminated or suspended by the City as provided in the Professional Services Agreement (Attachment A).

CONTRACT AGREEMENT
The City’s standard professional services agreement shall be used (Attachment A). The auditing firm shall meet the requirements of this agreement; and auditing firm shall submit with the proposal a specific list of any concerns with the City’s Agreement.

NON-DISCRIMINATION REQUIREMENT
By submitting a proposal, the respondent represents that it and its subsidiaries do not and will not discriminate against any employee or applicant for employment on the basis of race, religion, sex, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy- related conditions, political affiliations or opinion, age, or medical condition.

RFP SCHEDULE
Event Date and time
RFP Issuance December 1, 2023
Due date for Request for Information January 15, 2024
Response to Request for Information (no later than) January 31, 2024 Proposals due
Tentative Finalist Interviews (if necessary)
March 1, 2024 no later than 5:00 p.m.

March 20, 2024
Tentative Award agreement April 15, 2024

PROPOSAL REQUIREMENTS
The proposal must be concise, well organized, and demonstrate the actuarial firm’s qualifications.

Responses shall follow the format outlined below. Proposals must be received prior to 5:00 p.m. on March 1, 2024. The proposals shall also include the information listed below:

1. Cover Page. Indicate the request for proposals subject; the firm’s name; the name, address, email address, and telephone number of the contact person; and the date of the proposal.

2. Affirmative statements indicating:
a. The firm and all assigned key professional staff are properly licensed to practice in California.
b. The firm is independent of the City of Santa Maria as defined by generally accepted auditing standards/the U. S. General Accepting Office’s Government Auditing Standards. c. The independent auditor possesses (or will possess) a City of Santa Maria Business License while conducting all work under the agreement.

3. Description of the firm including governmental experience. a. The Proposer should state the size of the firm, the size of the firm’s governmental audit staff, the location of the office, which the work on this engagement is to be performed, and the number and nature of the professional staff to be employed in this engagement on a full -time basis and the number and nature of the staff to be employed on a part -

time basis. Staff consistency is an important consideration. b. The Proposer is required to submit a copy of a report on its most recent external quality control review (peer review), with a statement whether that quality control included a review of specific government engagements.
c. The Proposer shall provide information on the results of any Federal or State desk reviews or field reviews of its audits during the past three (3) years. In addition, the Proposer shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with State regulatory bodies or professional organizations.

4. Partner, Supervisory and Staff Qualifications and Experience. a. Identify the principal supervisory and management staff, including engagement partners, managers, other supervisors, and specialists who would be assigned to this engagement.

Indicate whether each person is registered or licensed to practice as a certified public account in California. Provide information on the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit.
b. Provide as much information as possible regarding the number, qualifications, experience, and training, including relevant continuing professional education of the specific staff to be assigned to this engagement. Indicate how the quality of staff over the term of the agreement will be assured.
c. Engagement partners, managers, other supervisory staff, and specialists may be changed if those personnel leave the firm, are promoted or are assigned to another office. These personnel may be changed for other reasons with the express prior written permission of the City. However, in either case, the City retains the right to approve or reject replacements.
d. Other audit personnel may be changed at the discretion of the Proposer provided that replacements have substantially the same or better qualifications or experience.

5. Specific Audit Approach. The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Section II of this request for proposal. In developing the work plan, reference should be made to such sources of information as the City of Santa Maria’s budget and related materials, organizational charts, manuals, programs, and financial and other management information systems.

Proposers will be required to provide the following information on their audit approach:
a. Proposed segmentation for the engagement;
b. Level of staff and number of hours to be assigned to each proposed segment of the engagement;
c. Sample size and the extent to which statistical sampling is to be used in this engagement; d. Type and extent of analytical procedures to be used in this engagement; e. Approach to be taken to gain and document an understanding of the City’s internal control structure;
f. Approach to be taken in determining laws and regulations that will be subject to audit test work; and
g. Approach to be taken in drawing audit samples for purposes of tests of compliance.

6. Similar Engagements with Other Government Entities. A list of municipal government references where the firm has provided auditing services within the preceding thirty-six (36) months. The list shall include a minimum of three references with a maximum of five and should include the names and contact information of finance officers in the municipality. The

City reserves the right to contact any or all of the listed references regarding the audit services performed by the Proposer.

7. Identification Anticipated Potential Audit Problems. The proposal should identify and describe any anticipated potential audit problems, the firm’s approach to resolving these problems, and any special assistance that will be requested from the City.

8. Cost of Services. The proposal should contain all pricing information relative to performing the audit engagement as described in this request for proposal. The total all- inclusive maximum fee to be proposed is to contain all direct and indirect costs including all out -of- pocket expenses. This information is required to be shown for each year to be audited (including the two optional extension years) and in total.

REQUEST FOR INFORMATION
Interested auditing firms are encouraged to promptly notify the City in writing of any questions, apparent major inconsistencies, pr oblems, or ambiguities in the Scope of Services or this RFP. Any questions and requests for clarification/additional information shall be submitted by email to Rick Kirkwood, Finance Department, at [email protected] no later than January 15, 2024 at 5:00 p.m. All questions will be responded to no later than January 31, 2024 at 5:00 p.m. If deemed necessary, the City will provide copies of the questions and answers to all prospective proposers.

EVALUATION PROCESS
The City will select an auditing firm based on the demonstrated competence and on the professional qualifications necessary for satisfactory performance of the services required. When selecting the firm, the skill and ability of the entity or person performing the services is a key component of the selection criteria. Cost will be only one factor in determining the selection. The contract may not be awarded to the lowest bidder and therefore, the City will undertake the following evaluation process:

1. The City will review and evaluate all submitted documents received per this RFP.

2. Submittals will be reviewed for responsiveness and evaluated based on the factors in the table below.

Evaluation Criteria Points
Firm credentials – The firm’s past practice and performance on comparable government engagements.
25 Staff credentials – The quality of the firm’s professional personnel to be assigned to the engagement and the quality of the firm’s management support personnel to be available for technical consultation.
15 Audit approach – The quality of the proposed approach including documenting and understanding the internal control structure, drawing audit samples, and preliminary schedule for performing key phases of the audit. 25 Cost – Competitive cost of services. 25
Responsiveness to RFP – The firm’s adherence to the terms set forth in the RFP.

Inclusion of all required elements listed in the RFP.
10 Total 100

3. After the submittals are evaluated and ranked, the City may elect to contact references of the

top respondents. Responses from those references regarding client relationship, delivery of services, quality and budget will be considered and may change the ranking of proposals.

4. After the submittals are evaluated and ranked, the City, at its sole discretion, may elect to interview one or more finalist respondents. Note, respondents may be asked to submit additional documentation. Additionally, the City reserves the right to select a proposal without conducting interviews.

5. If a commitment is made, it will be to the most qualified respondent with whom the City is able to successfully negotiate the compensation and terms and conditions of any and all agreements.

6. Final selection of an auditing firm, terms and conditions of any and all agreements, and authority to proceed with these services, shall be at the sole discretion of the City.

7. If the City is unable to negotiate a satisfactory agreement, with terms and conditions the City determines to be fair and reasonable, the City may then commence negotiations with the next most qualified auditing firm in sequence, until an agreement is reached, or determination is made to reject all submittals.

INSTRUCTIONS TO SUBMITTING FIRMS
By submitting a proposal, the prospective firm represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of delivering quality services to the City.

Any questions related to this RFP shall be directed to Rick Kirkwood, Interim Assistant Finance Director, via email at [email protected]
pursuant to the Request for Information section above.

Four (4) paper copies and one (1) electronic copy (thumb drive) of the complete written proposal must be received by the Finance Department no later than 5:00 p.m. on March 1, 2024. Proposals will not be accepted after this deadline. Faxed or emailed proposals will not be accepted. Proposals must be sealed and clearly state, “Proposal for Auditing Services” on the outside of the package or envelope. The Proposal should be addressed as follows:

City of Santa Maria
Finance Department
Attn: Rick Kirkwood, Interim Assistant Finance Director 206 East Cook Street,
Santa Maria, CA 93454

A firm may withdraw its proposal at any time before the due date for submission of the proposals as provided in the RFP by delivering a written request for withdrawal signed by, or on behalf, of the prospective firms.

ATTACHMENT C

CLA (CliftonLarsonAllen LLP) is an independent network member of CLA Global. See CLAglobal.com/disclaimer.

Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC‐registered investment advisor.

CliftonLarsonAllen LLP
2875 Michelle Drive, Suite 300
Irvine, CA 92606
phone 714‐978‐1300 fax 714‐978‐7893
claconnect.com
June 5, 2024
Xenia Bradford
City of Santa Maria
206 E. Cook Street
Santa Maria, CA 93454
Dear Ms. Bradford:

In our proposal dated March 1, 2024, we expressed our dedication to completing the proposed engagement within a mutually agreeable timeframe for CLA and the City. However, we acknowledge that the City is still in the process of finalizing the audit for fiscal year June 30, 2023, and the timeline outlined in the proposal is no longer feasible. Therefore, we are suggesting a revised plan for fiscal year June 30, 2024. During our planning meeting, we will discuss this updated timeline with you in more detail and make any necessary adjustments.

Immediately after
Contract is approved
Pre‐interim work,
Review prior year workpapers
Request initial planning documents from the City
Immediately after
Contract is approved Initial planning meeting
August Interim audit work begins
November ‐ December Field audit work begins
January ‐ February Draft and final reports
Ongoing Planning and update meetings
Sincerely,

CliftonLarsonAllen LLP
Daphnie Munoz
Principal
714‐795‐5474
[email protected]

ATTACHMENT D
FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Director of Finance Xenia Bradford

SUBJECT: 2024 Investment Policy

Description:

The City Council will consider approving the annual Investment Policy for which the primary objectives are for the safety, liquidity, and yield of the City’s investment activities.

RECOMMENDATIONS:

Adopt a Resolution approving the City of Santa Maria’s 2024 Investment Policy.

BACKGROUND:

California Government Code Section 53646 requires the Treasurer or Chief Fiscal Officer to annually submit a written Investment Policy to the City Council at a public meet ing.

Typically, the Investment Policy is updated for changes in regulations and presented to the City Council every June.

DISCUSSION:

The Investment Policy incorporates objectives and policies from a variety of notable sources such as the California Mu nicipal Treasurers' Association, the California Association of County Treasurers and Tax Collectors, the California Society of Municipal Finance Officers, the State of California Local Agency Investment Fund (LAIF), and Joint Powers Authority (Local Government Investment Pools).

The City’s Investment Policy:

1. Appoints the Director of Finance as the Investment Officer of the City; and

2. Assigns responsibility for investments to the Investment Officer; and

3. Establishes an Investment Oversight Committee consisting of the City Manager, Director of Finance, City Attorney, and a City Councilmember; and

4. Defines the investment objectives as:
2 a. Safety: Safety of principal is the foremost objective of the investment program; and
b. Liquidity: The funds of the City sh all be maintained liquid enough to meet all anticipated requirements; and
c. Yield and Average Market Rate of Return: After considering safety and liquidity, the investment program shall seek a market-average rate of return; and
d. Diversification: The portfolio shall be sufficiently diversified to avoid unreasonable risk; and
e. Prudence: Sets standards to be used by the Investment Officer as "prudent investor" (Government Code Section 53600.3); and
f. Public Trust: All participants in the investment process are custo dians of public funds and trust.

5. Requires that the City Treasurer submit a monthly investment report to the City Council; and

6. Authorizes and defines the suitable investments for City funds; and

7. Requires that a written system of internal controls be designe d to prevent losses from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by investment officers of the City; and

8. Requires that the Investment Policy be annually reviewed by the City’s Investment Oversight Committee and submitted to the City Council for adoption.

The Investment Policy indicates that the types of authorized investments are those types of investments allowed in Government Code Section 53600.3, and limited to:

1. LAIF; and

2. Obligations of the Federal or State government; and

3. Certificates of Deposit; and

4. Bankers' Acceptances/Commercial Paper; and

5. Money Market Mutual Funds; and

6. Medium-term Corporate Notes; and

7. California and California Local Agency Municipal Obligations; and

8. Supranationals; and

9. Joint Powers Authority (Local Government Investment Pools).

In addition to the investments listed above, government statutes authorize the use of other investment instruments, such as reverse repurchase agreements and derivatives; however, the Investment Officer is not authorized to purchase or use reverse repurchase agreements or derivatives in any form. Reverse repurchase agreements constitute short- term borrowing using securities as collateral. Derivatives are contracts whose value is tied to the price of some other asset, such as stocks, bonds, commodities, or currencies.

Based on consultation with the City’s asset management advisor, the PFM Group, staff recommends three change s to the 2024 Investment Policy. Tracked changes showing specific language modifications can be reviewed in detail in Exhibit A to the Resolution.

3 1. Provide minor language clarifications in the Asset Backed Securities Section as follows.

Asset-backed Securities
As authorized in Government Code Section 53601(o), the City may invest in any mortgage pass -through securities, collateralized mortgage obligations, mortgage - backed or other pay -through bonds, equipment lease -backed certificates, consumer receivable pass -through certificates, and consumer receivable -backed bonds and for securities eligible for investment not issued or guaranteed by federal agencies and GSEs, the following limitations apply:
 A maximum remaining settle of five years or less with no more than 5 percent of the portfolio may be invested in the notes of any one issuer.  Securities shall be rated in a rating category of “AA” or its equivalent or higher by a NRSRO.
 Asset-backed securities may not exceed 20 percent of the City’s portfolio

2. Change frequency of Policy Statement Review by the City Council from annual frequency to when any changes are made.

Statement of Investment Policy
The Statement of Investment Policy shall be reviewed when there are any changes made to the policy and submitted to the City Council for adoption by resolution. This is to ensure the Policy's consistency with the overall objectives of preservation of principal, liquidity of yield, and its relevance to current law and financial and economic trends. Any amendments to this Policy shall be forwarded to City Council for approval.

3. Modify reporting frequency from monthly to quarterly as follows.

Quarterly Reporting to City Council:

The Investment Officer shall submit quarterly reports to the City Council summarizing the status of the current investment portfolio and the individual transactions executed over the last quarter. The report shall be prepared by the Treasury Manager or the Investment Officer’s designee in a manner which shall allow the Investment Oversight Commit tee City Council to ascertain whether investment activities during the reporting period have conformed to the Policy.

California Government Code Section 53646(b) provides mandatory investment reporting requirements for California public agencies. The Treasury Manager or Investment Officer’s designee shall render a quarterly report within 45 days following the end of th e quarter covered by the report. Section 53646(d) allows the legislative body of a local agency to elect to require the report specified in subdivision (b) to be made on a monthly basis instead of quarterly. As was noted above, the Policy currently require s the Investment Officer to submit to City Council, within 45 days following the end of the month, an investment report that summarizes all securities in the portfolio. The report prepared by the Treasury Manager or the Investment Officer’s designee. The P olicy also directs 4 the Investment Oversight Committee to analyze the monthly Treasurer’s Report for adherence to established guidelines.

To streamline the process, staff recommends transitioning the reporting frequency to quarterly. The recommendation is in compliance with the California Government Code Section 53646(b). Quarterly reporting to the Investment Oversight Committee and the legislative body will continue to provide with timely updates on the City’s status of investments yet the less frequent re ports will lessen the burden of review. Staff will continue to work with the City’s Financial Advisor, PFM, and to closely monitor cash balances and investments on monthly basis in accordance with the City’s internal controls and policies.

Investment Oversight Committee
The members of the Investment Oversight Committee have reviewed the policy and recommend that the City Council approve the changes to the 2024 Investment Policy as presented.

Alternative(s)
The proposed changes to the policy are not requ ired by law and the City Council has discretion not to approve the changes as proposed.

Fiscal Considerations
There are no direct costs associated with the Investment Policy. Investments are earning a fair market rate of return. Issues of safety and liquidity of funds comply with the Investment Policy.

Impact to the Community
Adherence to the provisions of the Investment Policy will continue to provide for the safe investment of public funds. The policy authorizes conservative investments and provides a framework for a "buy and hold" philosophy, as opposed to that of a "market trader."

ATTACHMENT A: Memorandum dated June 1, 2024 (The PFM Group)

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, APPROVING THE CITY OF SANTA MARIA’S
2024 INVESTMENT POLICY

WHEREAS, the City Council of the City of Santa Maria has directed the City’s Investment Officer to annually submit an Investment Policy to the City Council; and

WHEREAS, the Investment Policy has been reviewed by the City Council.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1) Approves and adopts t he City of Santa Maria’s 2024 Investment Policy (Exhibit A); and

2) Authority for implementation and oversight responsibility of the 202 4 Investment Policy is delegated to the City’s Investment Officer; and

3) The Chief Deputy City Clerk is hereby au thorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria on this 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

Exhibit A: 2024 City Investment Policy
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Interim Department Director
_______________________________
Interim City Manager

1 June 5, 2024
Memorandum
To: Xenia Bradford, Interim Finance Director
Rick Kirkwood, Interim Assistant Finance Director
Angie Hernandez, Revenue Manager
City of Santa Maria
From: Monique Spyke, Managing Director
Justin Resuello, Client Relations Manager
PFM Asset Management LLC
Re: Investment Policy Review
PFM Asset Management LLC has completed its review of the City of Santa Maria’s (“the City”) 2024 Investment Policy (the “Policy”). The Policy is well written and in compliance with the sections of the California Government Code (the “Code”).

As requested, we are redacting the language in the section titled, Statement of Investment Policy, that requires the policy be reviewed annually, and are updating it to “…the Policy shall be reviewed when there are any changes made to the policy…” In January 2024, Senate Bill 882 made several changes to Code, including one change to Code Section 53601(o). The bill clarified that mortgage-backed securities issued by federal agencies are exempt from the Code’s requirements described in Section 53601(o) for privately i ssued asset- and mortgage- backed securities. The Code update codifies the common understanding of how agency mortgage-backed securities are treated under Code. We are recommending including the following language:
“For securities eligible for investment not issued or guaranteed by federal agencies and GSEs, the following limitations apply”.

Please let us know if you have any questions and if you would like to schedule a call to discuss our review further. Thank you.

ATTACHMENT A

EXHIBIT A
City of Santa Maria
2024 Investment Policy

I. INTRODUCTION
It is the goal of the City of Santa Maria (City) to invest public funds in a manner that will provide maximum security, adequate liquidity, and sufficient yield, while meeting the daily cash flow demand of the City and conforming to all statutes and regulations governing the investment of public funds. The 2024 Investment Policy (Policy) identifies the formal policies and procedures that comprise good cash management and a secure short-term investment program.

II. SCOPE
This investment policy applies to all the financial assets of the City. These funds are accounted for in the City’s audited Annual Comprehensive Financial Report. If the City should invest funds on behalf of another agency and, if that agency does not have an investment policy, the City’s Policy shall govern the agency’s investments.

A. Pooling of Funds – Except for cash that may be restricted, the City shall consolidate cash balances from all funds to maximize investment earnings. Investment income shall be allocated to various funds in accordance with generally accepted accounting principles.

B. Funds Included by the Policy –
General Fund
Special Revenue Funds
Capital Project Funds
Enterprise Funds
Internal Service Funds
Trust and Agency Funds
Any new fund created by City Council unless specifically exempted

C. Funds Excluded from the Policy – The investment of bond proceeds, which are administered by a third -party fiscal agent, will be subject to the conditions and restriction of bond documents and are not governed by this Policy.

III. GENERAL OBJECTIVES
The primary objectives, in priority order, of the City’s investment activitie s are safety, liquidity, and yield.

A. Safety: Preservation of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective shall be to mitigate credit risk and interest rate risk. To attain this objective, the City shall diversify its investments by investing funds among several financial institutions and a variety of securities offering independent returns.

City of Santa Maria - 2024 Investment Policy Page 2 of 11

B. Liquidity: The City’s investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated without requiring a sale of securities. Since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets. Emphasis shall be on marketable securities with low sensitivity to market risk. A portion of the portfolio may be placed in money market mutual funds or LAIF which offer same-day liquidity for short-term funds.

C. Yield (Return on Investment): The investment portfolio shall be designed with the objective of attaining a market -average rate of return throughout budgetary and economic cycles, commensurate with the City's risk constraints, the liquidity characteristics of the portfolio, State and local laws, and ordinances or resolutions that restrict investments. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments is limited to relatively low-risk securities in anticipation of earning a fair return relative to the risk being assumed.

IV. STANDARDS OF CARE

A. Prudence: The standard of prudence to be used by City investment officials shall be the "Prudent Investor Standard" in that a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims.

This "Prudent Investor Standard" shall be applied in the context of managing an overall portfolio. City investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided that deviations from expectation are reported in a timely fashion, and appropriate action is taken to control adverse developments. It is the City's full intent, at the time of purchase, to hold all investments until maturity to ensure the return of all invested principal dollars.

B. Public Trust, Ethics, and Conflict of Interest: All participants in the investment process shall act as custodians of the public trust. Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degr ee of professionalism that is worthy of the public trust.

Officers and employees involved in the City investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or that could impair their ability to make impartial investment decisions. City employees and investment officials shall disclose any material financial interest in financial institutions that conduct business within the jurisdiction and shall further disclose any personal financial/investment positions that could be City of Santa Maria - 2024 Investment Policy Page 3 of 11

related to the performance of the City immediately to the City Manager of Santa Maria and annually to the Fair Political Practices Commission. City employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City.

V. DELEGATION OF AUTHORITY (GOVERNMENT CODE #53607)

A. Investment Officer: Authority to manage the City’s investment program is delegated to the Director of Finance, as the Investment Officer. Management responsibility for the investment program, which includes the investment, reinvestment, sale, or exchange of securities, is entrusted to the Investment Officer who shall establish and adhere to written procedures, which will comply with all sections of the Government Code of the State of California. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Investment Officer. The Treasury Manager is authorized to conduct investment -related activities, under the supervision of the Investment Officer, on behalf of the City. The Investment Officer may also delegate the day-to-day placement of investments to an SEC-registered investment advisor.

The investment advisor shall make all investment decisions and transactions in strict accordance with the Government Code of the State of California and this Policy.

B. Investment Oversight Committee: The City has an Investment Oversight Committee, consisting of the City Manager, the Director of Finance Officer, the City Attorney, and a City Councilmember, or their designee. The purpose of the Investment Oversight Committee is to:

1) Review the investment practices used by the Investment Officer for compliance with the Policy and written procedures; and
2) Analyze the monthly quarterly Treasurer's Report for adherence to established guidelines; and
3) Advise City Council of any deviations from guidelines or any practices deemed to be imprudent for a public agency.

VI. INTERNAL CONTROLS
The Investment Officer is responsible for establishing and maintaining a system of written internal controls. These controls may be annually reviewed with an independent external auditor who will notify the City Council if there is a material non-compliance with the policies and procedures.

The internal controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent action by employees and officers of the City. The internal structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognized that (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the valuation of costs and benefits requires estimates and judgments by management. Controls deemed most important include control of collusion; separation of duties; separating transactionauthority from accounting and recordkeeping; custodial safekeeping; clear delegation of authority; written confirmation of telephone transactions; minimizing the number of authorized investment officials; documentation of transactions; and code of ethics standards.

City of Santa Maria - 2024 Investment Policy Page 4 of 11

Timely bank reconciliations will be completed to ensure proper handling o f all transactions. On a monthly basis, the City’s investment portfolio and all related transactions will be reviewed and balanced to appropriate general ledger accounts by the Department of Finance.

VII. REPORTING
The Investment Officer shall submit investment reports to the City Council that provide a clear picture of the status of the current investment portfolio and shall contain sufficient information to permit an independent organization to evaluate the performance of the investment program. Based on the discretion of the Director of Finance Investment Officer, the City’s SEC-registered investment advisor may from time to time perform one or more of the following functions: confirm that the portfolio is in compliance with the Government Code of the State of California; present an evaluation of the portfolio and investment strategy recommendations; and provide any other information that may be helpful in the review of the portfolio.

Required elements of the monthly report:

A. Monthly Quarterly Reporting to City Council:

The Investment Officer shall submit quarterly reports to the City Council within 45 days following the end of the month, an investment report that summarizing the status of the current investment portfolio and the individual transactions executed over the last quarter. The report shall be prepared by the Treasury Manager or the Investment Officer’s designee in a manner which shall allow the Investment Oversight Committee and the City Council to ascertain whether investment activities during the reporting period have conformed to the Policy. The report shall include:

1) Type of investment/issuer.
2) Date of maturity.
3) Cost of the security.
4) Current market value of securities with maturity in excess of 12 months. 5) Rate of interest of securities.
6) List of monthly portfolio transactions.
7) A statement that the portfolio is in compliance with the Policy or a discussion of any non-compliant investments.
8) A statement that sufficient monies are available to meet the City’s expenditure requirements for the next six months or an explanation of any cash shortfall.

B. Statement of Investment Policy
The Statement of Investment Policy shall be annually reviewed when there are any changes made to the policy and submitted to the City Council for adoption by resolution.

This is to ensure the Policy's consistency with the overall objectives of preservation of principal, liquidity of yield, and its relevance to current law and financial and economic trends. Any amendments to this Policy shall be forwarded to City Council for approval.

City of Santa Maria - 2024 Investment Policy Page 5 of 11

VIII. AUTHORIZED INVESTMENT INSTRUMENTS FOR THE CITY

The City shall be governed by the California Government Code, Sections 53600 et seq (Code). If the Code is amended to allow additional investments or is changed regarding the limits on certain categories of investments, the City is authorized to conform to the changes in the revised Code, provided that the changes are not specifically prohibited by the City’s Policy. The City shall be required to present those changes in the annual review of the Policy and to incorporate the new legislation within the Policy.

No more than five percent of the City’s funds may be deposited with or invested in securities issued by any one corporate, financial, or municipal issuer with the exception of the U.S. Treasury, federal agency institutions, government-sponsored enterprises, supranationals, and investment pools such as Local Agency Investment Fund (“LAIF”) and money market mutual funds.

For purposes of compliance with this Policy, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity. A security purchased in accordance with this Policy shall not have a forward settlement date exceeding 45 days from the time of investment.

Rating requirements and percentage limitations, where indicated, apply at the time of purchase. In the event a security held by the City is subject to a rating change that brings it below the minimum specified rating requirement, the Investment Officer shall notify the Investment Oversight Committee of the change. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the ratings change, prognosis for recovery or further ratings changes, and the market price of the security.

The following investment instruments are authorized for purchase in accordance with the provisions of Section 53601 et seq of the California Government Code:

U.S. Treasury Instruments
As authorized in Government Code 53601(b), the City may invest in United States treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There are no portfolio limitations on this type of investment.

Government Agency Issues
As authorized in Government Code Section 53601(f), the City may invest in Federal agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises, such as Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), and Federal Farm Credit Bank (FFCB). There are no portfolio limitations on this type of investment.

California and California Local Agency Municipal Obligations Obligations of the State of California or any local agency within the state as authorized in Government Code Section 53601(c) and 53601(e), including bonds payable solely out of revenues from a revenue -producing property owned, City of Santa Maria - 2024 Investment Policy Page 6 of 11

controlled, or operated by the state or any local agency or by a department, board, agency, or authority of the state or any local agency. In addition, these securities shall be rated in a rating category of “A” or its equivalent or higher by a nationally recognized statistical ratin g organization (NRSRO). Purchase of California and California local agency municipal obligations, together with other state municipal obligations, may not exceed 30 percent of the City's investment portfolio.

Other State Municipal Obligations
Registered treasury notes or bonds of any of the other 49 United States in addition to California, as authorized in Government Code Section 53601(d), including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 United States, in addition to California (Government Code section 53601[d]). In addition, these securities shall be rated in a rating category of “A” or its equivalent or highe r by a NRSRO. Purchase of other state municipal obligations, together with California and California local agency municipal obligations, may not exceed 30 percent of the City's investment portfolio.

Bankers' Acceptances
As authorized in Government Code Section 53601(g), the City may invest in bankers' acceptances, otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank the short-term paper of which is rated in a rating category of “A-1” or its equivalent or higher by a NRSRO.

Purchases of Bankers' Acceptances may not exceed 180 days maturity or 40 percent of the portfolio. Additionally, no more than 5 percent of the portfolio may be invested in Bankers' Acceptances with any one commercial bank.

Commercial Paper
As authorized in Government Code Section 53601(h), the City may invest in commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO.

The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2):

(1) The entity meets the following criteria: (A) is organized and operating in the United States as a general corporation, (B) has total assets in excess of five hundred million dollars ($500,000,000), and (C) has debt other than commercial paper, if any, that is rated “A” or its equivalent or higher by a NRSRO.

(2) The entity meets the following criteria: (A) is organized within the United States as a special purpose corporation, trust, or limited liability company, (b) has program wide credit enhancements, including, but not limited to, over collateralization, letters of credit or surety bond, and (C) has commercial paper that is rated “A-1” or higher, or the equivalent, by a NRSRO.

Purchases of commercial paper may not exceed 270 days maturity. Effective until January 1, 2026, investment in commercial paper shall not exceed 40 percent of City of Santa Maria - 2024 Investment Policy Page 7 of 11

the City’s portfolio. After January 1, 2026, investment i n commercial paper shall not exceed 25 percent of the City’s portfolio. Additionally, no more than 5 percent of the portfolio may be invested in any one issuer’s commercial paper.

Negotiable Certificates of Deposit (NCD)
As authorized in Government Code Section 53601(i), the City may invest in negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a Federal association (as defined by Section 5102 of the Financial Code), a state or Federal credit union, or by a state or Federally licensed branch of a foreign bank; provided that the senior debt obligations of the issuing institution are rated in a rating category of “A” or its equivalent or higher by a NRSRO.

Purchases of negotiable certificates of deposit may not exceed 30 percent of the City’s portfolio. Additionally, no more than 5 percent of the portfolio may be invested in any one issuer’s negotiable certificates of deposit.

Deposit Placement Services
Deposits placed through a deposit placement service that meets the requirements of Government Code Section 53601.8. The full amount of the principal and the interest that may be accrued during the maximum term of each deposit shall at all times be insured by federal deposit insurance. The maximum term for deposits made through placement services shall be five years. Deposit placement services may not exceed 30 percent of the City’s portfolio.

Medium-Term Corporate Notes
As authorized in Government Code Section 53601(k), the City may invest in medium- term notes issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States provided such notes are rated in a rating category of “A” or its equivalent or higher by a NRSRO.

Purchases of medium-term corporate notes may not exceed 30 percent of the City’s portfolio. Additionally, no more than 5 percent of the portfolio may be invested in the notes of any one issuer.

Purchases of asset -backed securities may not exceed 20 percent of the City’s portfolio. Additionally, no more than 5 percent of the portfolio may be invested in the notes of any one issuer.

receivable pass-through certificates, and consumer receivable-backed bonds and for securities eligible for investment not issued or guaranteed by federal agencies and GSEs, the following limitations apply:
 A maximum remaining settle of five years or less with no more than 5 percent of the portfolio may be invested in the notes of any one issuer  Securities shall be rated in a rating category of “AA” or its equivalent or higher by a NRSRO
Asset-backed securities may not exceed 20 percent of the City’s portfolio

Local Agency Investment Fund (LAIF)
As authorized in Government Code Section 16429.1, the City may invest in the LAIF.

The City may invest up to the maximum as permitted by the LAIF Investment Advisory Board.

Mutual Funds and Money Market Funds
As authorized in Government Code Section 53601(l), the City may invest in shares of beneficial interest issued by diversified management companies. There are a number of other qualifications and restrictions regarding these allowable investments which are outlined in section 53601(l) of the Government Code.

Purchase of mutual funds or money market mutual funds may not exceed 20 percent of the City’s portfolio. No more than 10 percent of the City’s portfolio may be invested in any one mutual fund. A thorough investigation of mutual funds and money market funds is required prior to investing, and on a continual basis.

Supranationals
As authorized in Government Code Section 53601(q), the City may invest in United States dollar-denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale with in the United States. Securities shall be rated in a rating category of “AA” or its equivalent or higher by a NRSRO.

Purchases of supranational securities may not exceed 30 percent of the City’s portfolio.

Any State of California legislative action that further restricts allowable maturities, investment types, or percentage allocations will be incorporated into the City’s Policy and supersede any and all previous applicable language.

Joint Powers Authority (Local Government Investment Pools) Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:

(1) The adviser is registered or exempt from registration with the Securities and Exchange Commission.
(2) The adviser has not less than five years of experience investing in the securities City of Santa Maria - 2024 Investment Policy Page 9 of 11

and obligations authorized in subdivisions (a) to (q), inclusive. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).

Prohibited Investments
As per Government Code Section 53601.6, the City shall not invest in inverse floaters, range notes, or mortgage -derived, interest-only strips, or in any security that could result in zero -interest accrual if held to maturity, except as provided in the subsequent paragraph.

Notwithstanding the prohibitions stated in the above paragraph, effective January 1, 2021, the City may invest in securities issued by, or backed by, the United States government that could result in zero- or negative-interest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates.

The City may hold these instruments until their maturity dates. Securities described in this paragraph shall remain in effect only until January 1, 2026, and as of that date is repealed.

IX. MATURITIES
To the extent possible, the City will attempt to match the investments with anticipated cash flow requirements. Where there is no specified maturity limitation on an investment, no investment shall be made in any security, which at the time of the investment, has a term remaining to maturity in excess of five years, unless the City Council has granted express authority to make that investment no less than three months prior to the investment.

Investment Limitations: Security purchases and holdings should be maintained within statutory limits imposed by the Government Code. The City’s Policy may be more restrictive than Government Code. Current City limits are shown below:

Sector
Sector
Limit

Issuer Limit
Maturity
Limit
U.S. Treasuries 100% N/A 5 years*
Federal Agencies 100% N/A 5 years*
Municipal Obligations 30% 5% 5 years*
Bankers' Acceptances 40% 5% 180 days
Commercial Paper 40% 5% 270 days
Negotiable Certificates of
Deposit 30%
5%

5 years*
Deposit Placement Service 30% $250,000** 5 years
Medium-Term Notes 30% 5% 5 years*
Asset-backed Securities 20% 5% 5 years*
LAIF N/A*** N/A
Mutual Funds/Money Market
Funds

20%
10% per fund for mutual
funds only

N/A
Supranationals 30% N/A 5 years*
Joint Powers Authority/LGIP 100% N/A N/A
*Maximum term unless expressly authorized by City Council. **Principal and accrued interest limit per each certificate of deposit. ***Limit set by LAIF Governing Board, not Government Code.

City of Santa Maria - 2024 Investment Policy Page 10 of 11

X. BANKS AND QUALIFIED SECURITIES DEALERS
If a third-party investment advisor is authorized to conduct investment transactions on the City’s behalf, the investment advisor may use its own list of approved broker/dealers and financial institutions for investment purposes. The investment advisor’s approved list must be made available to City upon request.

For any investment transactions conducted by the Investment Officer or the Treasury Manager on behalf of the City, the Investment Officer and Treasury Manager shall comply with the following requirements:

In selecting financial institutions for the deposit or investment of City’s funds, the Investment Officer shall consider the creditworthiness of institutions. The Investment Officer shall continue to monitor financial institutions' credit characteristics and financial history throughout the period in which the City’s funds are deposited or invested.

The City shall transact business only with banks, savings and loans, and broker/dealers.

The broker/dealers should be primary dealers regularly reporting to the New York Federal Reserve Bank or regional brokers, who have complied with the City’s broker/dealer certification process. The Investment Officer will be limited to actively conducting business with no more than three broker/dealers.

On an annual basis, the Investment Officer shall send a copy of the current Policy to all broker/dealers approved to do business with the City. Confirmation of receipt of this Policy shall be considered evidence that the dealer understands the City’s investment policies and intends to sell the City only appropriate investments authorized by this Policy.

XI. PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cy cles, commensurate with the investment risk constraints and the cash flow needs. The City will measure the portfolio’s performance against a market benchmark that is commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio.

XII. RISK TOLERANCE
The City recognizes that investment risks can result from issuer defaults, market price changes, or various technical complications leading to temporary illiquidity. Portfolio diversification is employed as a way to control risk. Investment managers are expected to display prudence in the selection of securities as a way to minimize default risk. No individual investment transaction shall be undertaken which jeopardizes the total capital position of the overall portfolio. The Investment Officer shall periodically establish guidelines and strategies to control risks of default, market price changes, and illiquidity.

In addition to these general policy considerations, the following specific policies will be strictly observed:

City of Santa Maria - 2024 Investment Policy Page 11 of 11

1) All transactions will be executed on a delivery versus payment basis.

2) A competitive bid process, when practical, will be used to place all investment purchases, other than those that are classified as "new issue" securities.

3) Any State of California legislative action that further restricts allowable maturities, investment types, or percentage allocations will be incorporated into the City’s Policy and supersede any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.

XIII. SAFEKEEPING AND CUSTODY
Securities purchased from broker/dealers shall be held in a third -party custodian/safekeeping account. Said securities shall be held in a manner that establishes the governmental entity's right of ownership.

All securities owned by the governmental entity shall be held by a third party except the collateral for time deposits in banks and savings and loans. Collateral for time deposits in savings and loans is held by the Federal Home Loan Bank or an approved Agent of Depository. The collateral for time deposits in banks should be held in the entity's name in the bank's Trust Department, or alternately, in the Federal Reserve Bank.

XIV. INVESTMENT POOLS
A thorough investigation of the pool/fund is required prior to investing, and on a continual basis.

Glossary of Investment Terms Page 1 of 4

GLOSSARY OF INVESTMENT TERMS

Asset-Backed Securities: Bonds created from various types of consumer debt. Returns on these securities come from customer payments on their outstanding loans. The primary types of asset-backed securities are mortgages, home equity loans, auto loans, leases, credit card receivables, and student loans.

Annual Comprehensive Financial Report (ACFR): The official financial annual report for the City. The ACFR includes government wide financial statements, governmental fund financial statements, proprietary fund financial statements, and custodial fund financial statements prepared in conformity with government accepted accounting principles. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed statistical section.

Bond Proceeds: The money paid to the issuer by the purchaser or underwriter of a new issue of municipal securities. These monies are used to finance the project or purpose for which the securities were issued and to pay certain costs of issuance as may be provided in the bond contract.

Broker: Someone who brings buyers and sellers together and is compensated for the service.

Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable.

Commercial Paper: Short-term unsecured promissory note with a fixed maturity issued by companies to raise short-term cash.

Credit Risk: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security.

Custodian: A bank or other financial institution that keeps custody of stock certificates and other assets.

Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, by buying and selling for his/her own account.

Delivery Versus Payment: There are two methods of delivery of securities: 1) delivery versus payment; and 2) delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

Diversification: Dividing investment funds among a variety of security types by sector, maturity, and quality ratings offering independent returns.

Glossary of Investment Terms Page 2 of 4

Federal Home Loan Banks (FHLB): Government-sponsored wholesale banks (currently 12 regional banks) that lend funds and provide correspondent banks services to member commercial banks, thrift institutions, credit unions, and insurance companies.

Federal National Mortgage Association (FNMA): FNMA is a Federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed- rate mortgages.

Internal Controls: An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurances that these objectives are met. The concept of reasonable assurance recognized that 1) the cost of a control should not exceed the benefits likely to be derived, and 2) the valuation of costs and benefits require estimates and judgments by management. Internal controls should address the following points:

 Control of collusion – Collusion is a situation where two or more employees are working in conjunction to defraud the employer.
 Separation of transaction authority from accounting and record keeping – By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved.  Custodial safekeeping – Securities purchased from any bank or dealer including appropriate collateral (as defined by State law) shall be placed with an independent third party for custodial safekeeping.
 Written confirmation of transactions for investments and wire transfers – Due to the potential for error and improprieties arising from telephone and electronic transactions, all transaction s should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures.

Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and if a reasonable size can be done at those quotes.

Local Agency Investment Fund (LAIF): Chapter 730, Statues of 1976 of the State of California, established the LAIF. The LAIF enables local governmental agencies to remit money not required for immediate needs to the State Treasurer for the purpose of investment. In order to derive the maximum rate of return possible, the State Treasurer has elected to invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State Treasurer. At the end of each calendar quarter, all earnings derived from investments are distributed by the State Controller to the participating government agencies in proportion to each agency’s respective amounts deposited in the LAIF and the length of time such amounts remained therein. Prior to the distribution, the State’s cost of administering the program is deducted from the earnings.

Glossary of Investment Terms Page 3 of 4

The California Government Code states that monies placed for deposit in LAIF are in trust in the custody of the State Treasurer and cannot be borrowed or be withheld from the City. Further, the right of the City to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any State official or agency based upon the State’s failure to adopt a budget by July 1 of each new fiscal year.

Local Government Investment Pool (LGIP): An investment by local governments in which their money is pooled as a method for managing local funds.

Market Risk: This is the risk that the value of a security will rise or decline as a result of changes in market conditions.

Market Value: The current price at which a security is trading and could presumably be purchased or sold at that particular point in time.

Maturity: The date upon which the principal or stated value of a financial obligation is due and payable.

Medium-Term Corporate Notes: All corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States, or by depository institutions licensed by the United States or any state and operating within the United States.

Money Market Mutual Fund: Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers’ acceptances, and Federal funds).

Mutual Fund: An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by Securities and Exchange Commission (SEC) disclosure guidelines.

Nationally Recognized Statistical Ratings Organization: (source: SEC) Credit rating agencies registered with the SEC are known as nationally recognized statistical rating organizations. As of April 13, 2012, there were ten firms registered as nationally recognized statistical rating organizations:

A.M. Best Company, Inc.

DBRS Ltd.

Egan-Jones Rating Company
Fitch, Inc.

Japan Credit Rating Agency, Ltd.

Kroll Bond Rating Agency, Inc. (f/k/a LACE Financial Corp.) Moody’s Investors Service, Inc.

Rating and Investment Information, Inc.

Realpoint LLC
Standard & Poor’s Ratings Services
Glossary of Investment Terms Page 4 of 4

Negotiable Certificates of Deposit: Fixed deposit certificate that may be negotiated (traded) to a third party. The institution issuing the certificate promises to pay face value plus accrued interest at maturity or semi-annually if maturity is over one year.

Portfolio: Combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.

Primary Dealer: A group of government securities dealers who submit daily reports of market activity and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks, and a few unregulated firms.

Principal: (1) The value or par value of a debt instrument; (2) one who acts as a dealer buying and selling for his own account.

Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.

Safekeeping Service: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vault for protection and security.

Supranationals: International financial institutions that are generally established by agreements among nations, with member nations contributing capital and participating in management. Supranational bonds finance economic and infrastructure development and support environmental protection, poverty reduction, and renewable energy around the globe.

Treasury Bills: Short-term U.S. go vernment non -interest bearing discounted debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three-month and six-month bills are weekly, while auctions of one- year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends.

Yield: The current rate of return on an investment security generally expressed as a percentage of the security’s current price.

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Adoption of a Resolution Approving the Adoption of Santa Maria Regional Transit 2024 Public Transportation Agency Safety Plan

Description:

The City Council will consider approving the Santa Maria Regional Transit’s 2024 Public Transportation Agency Safety Plan.

RECOMMENDATION:

Adopt a Resolution approving the adoption of the 2024 Public Transportation Agency Safety Plan.

BACKGROUND:

The Public Transportation Agency Safety Plans (PTASP) regulation (49 CFR Part 673) requires that all public transportation system operators that receive federal funds under the Federal Transit Administration (FTA) Urbanized Area Formula Grants (Section 5307), and rail transit agencies subject to the FTA State Safety Oversight (SSO) program, to develop an Agency Safety Plan (ASP) that includes the processes and procedures to implement a Safety Management System (SMS) in its practices.

DISCUSSION:

All public transit agencies must certify that they have safety plans in place to help keep riders and employees safe on their transit systems. This is necessary for compliance with federal regulation (49 CFR Part 673) for public transportation system operators that receive federal funds, such as Santa Maria Regional Transit, as demonstration of the Transit Division’s commitment and methods for improving safety. The PTASP Final Rule requires all agencie s that receive FTA’s Urbanized Area Formula Grants to set safety performance targets in a Safety Plan that is reviewed and certified every year. Any agency that fails to file a conforming Safety Plan could become ineligible for further federal grants from FTA.

2 Santa Maria Regional Transit’s PTASP plan was developed in collaboration with the help of various inputs. Industry best practices along with front -line work feedback were used to develop the proposed plan. The plan includes Safety Management System p rinciples and practices. These practices allow management and labor to come together, addressing risk, analyzing data, and providing a safer ride for passengers, while protecting workers and operators.

Alternative(s)
An alternative is to not approve the proposed Santa Maria Regional Transit 2024 PTASP.

This alternative, however, is not recommended as this action would mean that the City of Santa Maria would be out of compliance with federal regulations and would no longer qualify for federal financial assi stance, a major funding source for the City’s transit program.

Fiscal Considerations
There is no impact on the City’s General fund nor the Transit Division’s Enterprise fund by adopting this plan. There can be, however, financial consequences for not adopting a plan. Any agency that failed to file a compliant Safety Plan by the deadline wo uld have been ineligible for further grants from FTA.

Impact to the Community
There is no negative impact on the community for applying for the Santa Maria Regional 2024 PTASP. Rather, the adoption of the plan memorializes the efforts undertaken by the Transit Division to make safety a top priority.

ATTACHMENTS

A. 2024 PTASP Plan Draft

Attachment A
1 SANTA MARIA REGIONAL

TRANSIT

PUBLIC TRANSIT AGENCY

SAFETY PLAN PTASP
Approved: June 16, 2024

SAFETY
Attachment A
2 Santa Maria Regional Transit
Public Transit Agency Safety Plan PTASP

Adopted August xx, 2024

Attachment A
3 Forward
This document has been prepared to meet the Federal Transit Administration’s PTSAP requirements that have been adjusted as a result of the COVID- 19 pandemic to be due by December 31, 2020. This document is based on the FTA’s Public Transportation Agency Safety Plan Template for Small Bus Transit Providers and accompanying Reference Tools.

The FTA has issued a Notice of Enforcement Discretion stating that, until Dece mber 31, 2020, in light of the extraordinary operational challenges presented by the COVID-19 public health emergency, FTA will refrain from taking enforcement action pursuant to 49 U.S.C. § 5329(g) and the FTA Master Agreement (26) (October 1, 2019) against any FTA recipient or subrecipient subject to the PTASP regulation that is unable to certify that it has established an Agency Safety Plan that complies with the regulation.

Attachment A
4 Table of Contents

1. TRANSIT AGENCY INFORMATION ......................................................................................................................... 5

2. PLAN DEVELOPMENT, APPROVAL, AND UPDATES ......................................................................................... 6

3. SAFETY PERFORMANCE TARGETS ...................................................................................................................... 8

4. SAFETY MANAGEMENT POLICY ........................................................................................................................... 8

5. SAFETY RISK MANAGEMENT ............................................................................................................................... 11

6. SAFETY PROMOTION -COMPETENCIES AND TRAINING ............................................................................ 16

7. SAFETY ASSURANCE .............................................................................................................................................. 17

8. DEFINITIONS OF SPECIAL TERMS IN SAFETY PLAN................................................................................... 19

9. SUPPORTING DOCUMENTS/INFORMATION ................................................................................................... 21

Attachment A
5 1. Transit Agency Information

City of Santa Maria Public Works/Transit
110 S. Pine St. Ste 221
Santa Maria, CA 93458

Accountable Executive:

Gamaliel Anguiano, Transit Services Manager

Chief Safety Officer:

Mark Sarri, Transit Planner

Mode of Service Covered by This Plan:

Fixed Route and Paratransit Bus

List All FTA Funding Types:

Federal Urban Area Formula Program (Section 5307)
Federal Buses and Bus Facilities and Low-or No-Emission Program (Section 5339) FTA 5311 F

Santa Maria contracts operation of its services to a vendor, RATP DEV. Additionally, customer service and facility maintenance services are contracted to RATP DEV.

Attachment A
6 2. Plan Development, Approval, and Updates

This plan has been drafted by Santa Maria Transit (SMRT) with the support of a consultant.

Signature :
____________________________________ ______________ Accountable Executive Date

Approved by the Santa Maria City Council on:

DATE : June 16, 2024

Certification of Compliance
The Public Transportation Agency Safety Plan will be updated triennially. The plan will be reviewed during the course of each year. During this review Santa Maria Regional Transit (SM RT) staff will analyze safety performance to:
• Determine if new Safety Performance targets should be established; • Determine whether increased Safety Promotion related to safety events is necessary; and • Ensure that the agency’s Safety Assurance mechanisms are mitigating the current and most frequent safety events.
• Ensure compliance with latest federal guidelines.

Attachment A
7 Safety Performance Target Coordination
Targets will be transmitted to ensure coordination after approval to:

Brian C. Travis
Senior Transportation Planner
RTAP and Legislative Management

CALTRANS
Division of Rail and Mass Transportation
State of California
(916) 654-9842

Aaron Bonfilio
Director of Rail and Transit Programs
Santa Barbara Association of Governments
260 North San Antonio Road, Suite B
Santa Barbara, CA 93110
(805) 961-8920

Attachment A
8 3. Safety Performance Targets

Mode of Transit Service Preventable
Collisions Injuries Fatalities
Reportable
Safety
Events
System
Reliability
VRM/
Failures
Fixed Route Integer Target 6 2 0 8 1
Fixed Route Target per Vehicle
Revenue Miles - 741,323
Annual 968,291 -
Split 87/13% FR/Para.-842,413 Miles .71 0.24 0

.95 .12
Demand Response Integer Target 0 0 0 0 0
Demand Response Target per
Vehicle Revenue Miles 125,878 Miles 0 0 0 0 0
*Based on 100,000 VRM (Vehicle Revenue Miles)

4. Safety Management Policy

Safety is SMRT’s number one priority. We educate, encourage, and endorse a strong culture of safety at all levels of the organization, valuing the responsibility entrusted in us by the communities that we serve.

SMRT is committed to developing, implementing, maintaining, and constantly improving processes to ensure that all of our transit service delivery activities take place under a balanced allocation of organizational resources, aimed at achieving the highest level of safety performance and meeting and exceeding established standards.

All levels of management and all employees are accountable for the delivery of this highest level of safety performance, starting with our Transit Services Manager.

• Support the management of safety through the provision of appropriate resources, that will result in an organizational culture that fosters safe practices, encourages effective employee safety reporting and communication, and actively manages safety with t he same attention to results as the attention to the results of the other management systems of the organization; • Integrate the management of safety among the primary responsibilities of all managers and employees; • Clearly define for all staff, contracto rs, managers, and employees alike, their accountabilities and responsibilities for the delivery of the organization ’s safety performance and the performance of our safety management system;
• Establish and operate hazard identification and analysis, and saf ety risk evaluation activities, including an employee safety reporting program as a fundamental source for safety concerns and hazard identification, in order to eliminate or mitigate the safety risks of the consequences of hazards resulting from our opera tions or activities to a point which is consistent with our acceptable level of safety performance;
Attachment A
9 • Ensure that no action will be taken against any employee who discloses a safety concern through the employee safety reporting program, unless disclosure indicates, beyond any reasonable doubt, an illegal act, gross negligence, or a deliberate or willful disregard of regulations or procedures; • Comply with, and wherever possible exceed, legislative and regulatory requirements and standards; • Ensure that suffici ent skilled and trained human resources are available to implement safety management processes;
• Ensure that all staff are provided with adequate and appropriate safety - related information and training, are competent in safety management matters, and are allocated only tasks commensurate with their skills;
• Establish and measure our safety performance against realistic and data - driven safety performance indicators and safety performance targets;
• Continually improve our safety performance through manageme nt processes that ensure that appropriate, effective safety management action is taken; and • Ensure that externally supplied systems and services to support our operations meet our safety performance standards.

SAFETY MANAGEMENT POLICY COMMUNICATION

SMRT communicates safety policy through various channels to direct staff, contract management, and contracted staff. The agency uses safety boards that are located in the operator lounges, throughout the maintenance facility and throughout the administrative offices. Safety related information is posted for all staff and contractor personnel to see. SMRT works together with RATP DEV to ensure that SMRT’s targets, goals, and expectations are achieved in the performance of its service.

AUTHORITIES, ACCOUNTABILITIES, AND RESPONSIBILITIES

The Accountable Executive has the ultimate responsibility for carrying out the Agency Safety Plan. The Accountable Executive is also responsible for the development and implementation of the agency ’s Safety Management System (SMS). This makes the accountable executive responsible for ensuring that the agency’s SMS is effectively implemented, and actions are taken, as necessary, to address substandard performance.

The Chief Safety Officer is responsible for reviewing the day -to-day implementation of the Safety Management System. They are responsible for reporting any substandard performance of the SMS directly to the accountable executive. Agency Leadership contributes to the implementation of the SMS by enforcing and reporting substandard performance that occur. The contractor and the city have their own safety teams that are responsible for implementing and monitoring the progress of their SMS responsibilities.

Functional areas across the administrative team all share in safety responsibilities.

Administration/Planning
Provides contractor oversight particularly in the areas of operations and safety. • Manage emergency preparedness.
• Evaluate safety implications of all proposed system modifications prior to implementation, including but not limited to implementing new routes and modifying current route

Operations
• The Contractor’s Bus Operators are required to provide input on bus stop safety concerns. SMRT works with local jurisdictions to address any safety concerns.

Attachment A
10 • Manage and ensure state of good repair of all revenue vehicles. • Provide vehicle mechanical quality oversight.
• Regularly update bus specifications to ensure the Santa Maria Regional Transit (SMRT) fleet meets and exceeds safety requirement for bus safety design.
• Manage and ensure state of good repair of all buildings and equipment. • Provide oversight of all SMRT physical assets and conduct monthly audits of Operations and Maintenance yards.

Contractor
• Ensure Santa Maria Regional Trans it (SMRT)’s contractor’s new hire onboarding includes appropriate orientation to Santa Maria Regional Transit (SMRT)’s SMS and PTASP. • Contractor responsibilities outlined in current Operations and Maintenance contracts . Contractor responsibilities for operation of the retail outlets and call centers and facility maintenance also outlined in current contract.

Information Technology
SMRT’s contractor provides all network electronic assets. SMRT provides the phone systems and 2 computers for dispatching.

Marketing and Communications
SMRT municipal staff manages effective internal and external safety communication through contract compliance reviews.

Procurement
SMRT municipal staff ensure scopes of work and technical specifications include appropriate safety considerations.

Objectives:

To achieve the safety mission, SMRT has established the following objectives for itself and its operations and maintenance contractor:

EMPLOYEE SAFETY REPORTING PROGRAM

Santa Maria Regional Transit (SMRT) and RATP Dev have a robust employee reporting program which uses technology, in person meetings, incident feedback, and comment boxes. RATP Dev has placed several employee comment boxes throughout its facilities to allow employees and contractor personnel to identify any concern that they may have at the work place. All employees and contractor personnel are encouraged to use the comment boxes and are rewarded if the comment is va lid and it produces positive results.

Operators also have the opportunity to submit a report at the end of their shift. Other direct and contractor staff may submit reports at any time. This allows management to address any risks that are occurring outside of the facility. At no time will an employee be disciplined or punished for submitting a comment.

Technology also plays a big part in the way business is conducted. RATP Dev utilizes electronic data safety compilations for real time monitoring. This allo ws Santa Maria Regional Transit (SMRT) to get real -time information of risks that are present within our system.

Attachment A
11 5. Safety Risk Management

Hazards are an inevitable part of transit operations. Only after identifying those hazards can they be addressed. Sources of hazard information in clude safety reporting, formal and informal observations of operations, scheduled and unannounced inspections, internal safety investigations, accident reports, and committee reviews.

Employees at the administration building and operations and maintenance facilities are trained on how to report hazards or risks they identify or incidents and close calls they experience. This reporting is highly encouraged across the organization. All personnel, whether directly employed or employed by a contractor, are provided with various channels of reporting hazards and close calls. Reporting is encouraged using any channel an individual is most comfortable using. This includes verbally to supervisor or management staff, written by way of an incident report, or electronically using email or company portal.

RATP Dev put comment boxes. If a hazard/incident is reported by a contractor employee, the safety manager at the contractor facility will document the hazard/incident on the designated Risk and Hazard Matrix and analyze, then communicate to the staff at Santa Maria Regional Transit (SMRT). Santa Maria Regional Transit (SMRT) does own the bus stop poles and bus stop signs, however, and staff at Santa Maria Regional Transit (SMRT) will coordinate with facilit y technicians or appropriate city or county staff to mitigate hazards, and document this action through the Risk and Hazard Matrix. At the transit center owned by Santa Maria Regional Transit (SMRT), safety hazards or incidents will be documented on the Risk and Hazard Matrix and addressed by Santa Maria Regional Transit (SMRT).

Santa Maria Regional Transit (SMRT) will identify and manage their safety risks using the Risk and Hazard Matrix. SMRT has implemented a Safety Risk Management process for all ele ments of its transportation system. The Safety Risk Management process includes the following activities: safety hazard identification, safety risk assessment, and safety risk mitigation.

SAFETY HAZARD IDENTIFICATION

SMRT uses the Safety risk Management Process (SRM) to ensure safety of operations, operators, passengers, employees, vehicles and facilities. Hazard identification is the first step in the Safety Risk Management process and a key component. It involves these f undamental safety -related activities:

Identifying safety hazards and their consequences; assessing the risks associated with the consequences of the hazards; and developing mitigations to reduce the potential consequences of the identified hazards.

The following is SMRT’s methods and processes to identify hazards. The Agency considers, as a source for hazard identification, data and information provided by an oversight authority and the FTA. Hazards are identified through a variety of sources, including:

 Review of vehicle camera footage,
 Review of monthly performance data and safety performance targets,  Observations from supervisors,
 Maintenance reports,
 Comments from customers, passengers, and third parties,  Safety committee, driver and all-staff meetings,
 Results of audits and inspections of vehicles and facilities,  Results of training assessments,
Attachment A
12  Employee safety reporting,
 Investigations into safety events, incidents and occurrences, and  Information from FTA and oversight authorities.

When a hazard has been identified, whatever the source, it is reported to the SMRT Chief Safety Officer, who enters it into the Hazard Log. The Chief Safety Officer also may enter hazards into this log based on reviews of operations and maintenance activities and procedures.

The Safety Officer will investigate hazards to collect information and determine if hazards need to be entered into the safety risk assessment process. In following up on identified hazards, the Chief Safety Officer may:

 Reach out to the reporting party, if available, to gather all known information about the reported hazard,
 Conduct a walkthrough of the affected area, assessing the possible hazardous condition, generating visual documentation (photographs and/or video), and taking any measurements deemed necessary, Conduct interviews with employees in the area to gather potentially relevant information on the reported hazard,
 Review any documentation associated with the hazard (records, reports, procedures, inspections, technical documents, etc.),
 Contact other departments that may have association with or technical knowledge relevant to the reported hazard,
 Review any past reported hazards of a similar nature, and  Evaluate tasks and/or processes associated with the reported hazard.

Any identified hazard that poses an immediate risk to transit operations, the health and safety of employees or the public, or equipment must immediately be brought to the attention of the Accountable Executive and placed through the Safety Risk Management process for safety risk assessment and mitigation. Otherwise, hazards will be prioritized for further Safety Risk Management activity.

SAFETY RISK ASSESSMENT

Safety risk assessment defines the level or degree of the safety risk by assessing the likelihood and severity of the consequences of hazards and prioritizes hazards based on the safety risk. The Chief Safety Officer, with assistance from key staff subject matter exper ts, is responsible for assessing identified hazards and ratings using the safety risk matrix below. Prioritizing safety risk provides the Accountable Executive with the information needed to make decisions about resource application.

The following matrix, adopted from the TSI Participation Guide – SMS Principles for Transit, facilitates the ranking of hazards based on their probability of occurrence and severity of their outcome.

Probability Levels
Description Level Specific Individual
Item Fleet Inventory
Frequent A Likely to occur often in
the life of an item.

Continuously
experienced.

Attachment A
13 Probable B
Will occur several
times in the life of an
item.

Will occur frequently.

Occasional C
Likely to occur
sometime in the life of
an item.

Will occur several
times.

Remote D
Unlikely, but possible
to occur in the life of
an item.

Unlikely, but can
reasonably be
expected to occur.

Improbable E
So unlikely, it can be
assumed occurrence
man not be
experienced in the life
of an item.

Unlikely to occur, but
possible.

Eliminated F
Incapable of
occurrence. This level
is used when potential
hazards are identified
and later eliminated.

Incapable of
occurrence. This level
is used when potential
hazards are identified
and later eliminated.

The measuring goes from A to F with A being frequent or likely to occur frequently and E being improbable or expected that this event will most likely never occur. The designation F is used when potential hazards are identified and later eliminated.

Severity Levels
Description Level Mishap Result Criteria
Catastrophic 1
Could Result in one or more of
the following: death,
permanent total disability,
irreversible significant
environmental impact, or
monetary loss equal to or
exceeding $10M
Critical 2
Could result in one or more of
the following: permanent
partial disability, injuries or
occupational illness that may
result in hospitalization of at
least three personnel,
reversible significant
environmental impact, or
monetary loss equal to or
exceeding $1M but less than
$10M
Attachment A
14 Marginal 3
Could result in one or more of
the following: injuries or
occupational illness resulting
in one or more lost work
day(s), reversible moderate
environmental impact, or
monetary loss equal to or
exceeding $100k but less than
$1M
Negligible 4
Could result in one or more of
the following: injuries or
occupational illness not
resulting in lost work day,
minimum environmental
impact. Or monetary loss less
than $100k.

The Safety Risk Severity Table presents a typical safety risk. It includes four categories to denote the level of severity of the occurrence of a consequence, the meaning of each category, and the assignment of a value to each category using numbers. In this table, 1 is considered catastrophic meaning possible deaths and equipment destroyed and 4 is considered negligible or of little consequence with two levels in between.

Safety Risk Probability and Safety Risk Severity are combined into the Safety Risk Index Ranking to help prioritize safety risks according to the table below.

Attachment A
15 Safety Risk
Assessment
Matrix

Severity
Probability
Catastrophic
1 Critical
2 Marginal
3 Negligible
4 A-Frequent 1A 2A 3A 4A
B- Probable 1B 2B 3B 4B
C-Occasional 1C 2C 3C 4C
D- Remote 1D 2D 3D 4D
E- Improbable 1E 2E 3E 4E
F- Eliminated
Safety Risk Index
Ranking

1A, 1B, 1C, 2A, 2B High Unacceptable
1D, 2C, 3A, 3B Serious
Undesirable -
With
management
decision required

1E, 2D, 2E, 3C, 3D,
3E, 4A, 4B, Medium
Acceptable - with
review by
management

4C, 4D, 4E Low
Acceptable -
without review

The Chief Safety Officer documents recommendations regarding hazard rating and mitigation options and reports this information to the Accountable Executive.

SAFETY RISK MITIGATION

The Chief Safety Officer, assisted by Key Staff subject matter experts, reviews current safety risk mitigations and establishes procedures to 1) eliminate; 2) mitigate; 3) accept specific risks. Prioritization of safety remediation measures is based on risk analysis and a course of action acceptable to SMRT management.

The safety risk must be mitigated if ranked as Unacceptable (High- Red). Those safety risks that have been mitigated, even those mitigated risks shown as Acceptable status (Low -Green) undergo regular and consistent monitoring to ensure the mitigation strategy is effective. Key strategies to minimize the types of risks that potentially exist include:

Attachment A
16 • Development and deployment of policies and procedures that address known hazards and risks, • Discussion of other actions, strategies and procedures that might help safeguard against unknown/unforeseen risks,
• Training of drivers and other agency staff on all safety policies and procedures, • Training of drivers and other agency staff on methodologies for handling emergencies, and • Training of drivers and staff on proper and effective use of emergency equipment and communication technologies and protocol.

Safety risk mitigations are tracked and updated in the Hazard Log by the Chief Safety Officer.

6. Safety Promotion -Competencies and Training

In order to implement an effective two -way feedback loop, front line staff and management are provided with regular training. SMS training is provided to coach operators specifically for safety reporting competencies. They are provided training during their onboarding on what to report and how to report it.

Management staff are provided training on how to analyze the safety data, turning it into safety intelligence for senior management decision-making for the allocation of safety management resources.

Santa Maria Regional Transit (SMRT) requires its contractors to provide a Bus Yard Safety Standard Operating Procedure to be distributed and acknowledged by all vendors that conduc t work on -site the Operations and Maintenance facility. At a minimum, it must address:
• Job Hazard Analysis
• Personal Protective Equipment Program
• Lockout/Tag out

The Facility Maintenance Manual describes activities to monitor operations and to identify any safety risk mitigations that may be ineffective, inappropriate, or that were not implemented as intended.

ACCIDENT INVESTIGATION AND COMMUNICATION

Operations Contractors are required to conduct accident investigations on all accidents, injuries, illnesses, and near misses. Supervisors who conduct accident investigations are to be provided adequate accident investigation training. Accident investigation kits an d materials are to be provided by the contractor.

Preventability of accidents is investigated, determined, and communicated to staff by contractor.

Additional information is included in the referenced contractor policies.

GENERAL REPORTING/INVESTIGATION PRACTICES

All person(s) operating a bus are required to report any injury or accident, regardless of severity, immediately after its occurrence. Enforcement and discipline is determined by the contractor, and post - accident training is also conducted by the contractor.

Santa Maria Regional Transit (SMRT)’s Safety Management System is designed to be a living document, which will continually identify, evaluate, and mitigate safety risks consistent with Santa Maria Regional Transit (SMRT)’s safety objective s and performance targets. From the Accountable Executive to the Attachment A
17 frontline operators, five questions will be asked on a continual basis to ensure continuous assessment of the SMS:

1. What are our most serious safety concerns?

2. How do we know this?

3. What are we doing about it?

4. Is what we are doing working?

5. How do we know what we are doing is working?

OPERATOR TRAINING

Training and education of coach operators is provided by contractor staff. Training includes Diagnostic Evaluation, Classroom Training, Closed Course Training, Full ODP Training Program, Satisfactory Evaluation, and Classroom Hours. A minimum of 40 hours of Classroom Training and 80 hours of Behind the Wheel Training must be completed. Additional information is included in the re ferenced contractor policies. RATP DEV requires coach operators and other key staff to attend monthly safety meetings.

Instructor Qualifications Training instructors must meet all federal, state, and local employment requirements and be approved by the res pective contractor ’s management team. Qualifications are outlined in the referenced contractor policies.

SAFETY COMMUNICATION
As outlined in the Hazard Identification and Analysis section, frontline staff are encouraged to communicate safety issues and are provided with various channels to communicate to management. Safety communication is designed to be a two-way feedback loop in order to establish a positive safety culture.

7. Safety Assurance

SAFETY PERFORMANCE MONITORING AND MEASUREMENT

SMRT currently tracks safety performance through the measure of Preventable Collisions/100,000 miles.

This performance measure compares the number of preventable collisions that occur in a given time period (e.g., a month) to the total number of bus miles operated during the same time period.

A. Preventable Collision is defined as a vehicle collision that is recorded involving a bus that has been judged to have been preventable as determined by the agency and that occurred on the road (i.e. outside of agency garages/depots or parking areas). Per t he National Safety Council definition, a collision is considered preventable when “the driver in question failed to exercise every reasonable precaution to prevent the accident.” This should include any preventable vehicle collision, whether the bus is in or out of revenue service, and even if there is no need for special maintenance or repair afterwards. Preventable collisions that occur off-street at transit centers or bus stations are included here.

Formula
Calculation
Failures per 100,000 x Preventable Collisions / Total Miles Operated Solution 100,000 * (6/842,413) = .71 Rounded

Proposed Target .71 Preventable Collisions/100,000 Miles Attachment A
18 Santa Maria Regional Transit (SMRT) will track and manage Total Injuries and Injuries/100,000 Revenue Miles. This performance measure compares the number of preventable injuries that occur in a given time period to the total number of bus revenue miles operated during the same time period.

B. The FTA definition of an Injury is one that requires immediate medical attention away from the scene for one or more persons, except in the case of Other Safety Occurrences Not Otherwise Classified (OSONOC).

Formula
Calculation
Injuries per 100,000 x Injuries / Total Miles Operated
Solution 100,000 * (2/842,413) = .24 Rounded

Proposed Target 2 Reportable Safety Evens and
.24Reportable Safety Events/100,000 Revenue Miles

C. SMRT will track and manage the number of Fatalities and the number of Fatalities/100,000 Revenue Miles. This performance measure compares the number of fatalities that occur in a given time period to the total number of bus revenue miles operated during the sa me time period. The FTA definition of a Fatality is a fatality that occurs within 30 days of a Reportable Safety Event.

D. Santa Maria Regional Transit (SMRT) will track and manage an additional Key Performance indicator, Reportable Safety Events and Reportable Safety Events/100k Revenue Miles. This performance measure compares the number of Reportable Safety Events that occur in a given time period to the total number of bus revenue miles operated during the same time period.

The FTA definition of a Reportable Safety Event is a Safety Event occurring on transit right -of-way or infrastructure, at a transit revenue facility, at a maintenance facility (or rail yard), during a transit related maintenance activity, or involving a transit revenue vehicle. Excluded from this event reporting requirement are: events that occur off transit property where affected persons, vehicles, or objects come to rest on transit property after the event, OSHA events in administrative buildings, deaths that are as a result of illness or other natural causes, other events (assault, robbery, non -transit vehicle collisions, etc.) occurring at bus stops or shelters that are not on transit -controlled property, collisions that occur while traveling to or from a transit -related maintenance facility, collisions involving a supervisor car, or other transit service vehicle operating on public roads.

Formula
Calculation
Failures per 100,000 x Reportable Events / Total Miles Operated Solution 100,000 * (8/842,413) = .95 Rounded

Formula
Cakcukation
Fatalitites per 100,000 x Fatalititess / Total Miles Operated Solution 100,000 * (0/842,413) = 0

Proposed Target 0 Fatalities and 0 Fatalities /100,000 Revenue Miles Attachment A
19 Proposed Target 8 Reportable Safety Evens and
.95 Reportable Safety Events/100,000 Revenue Miles

E. SMRT also tracks and manages the Average Fleet Miles between Major Mechanical Failures. This performance measure compares the number of Major Mechanical Failures that occur in a given time period to the total number of bus revenue miles operated during the same time period.

The FTA definition of a Major Mechanical Failure is a failure of some mechanical element of the revenue vehicle that prevents the vehicle from completing a scheduled revenue trip or from starting the next scheduled revenue trip because actual movement is limited or because of safety concerns.

Formula
Calculation
Failures per 100,000 x Major Mechanical Failures / Total Miles Operated
Solution 100,000 * (1 /842,413) = .12 Rounded
= .88 * 842,413
= 742,323

Proposed Target Miles between Major Mechanical Failures 741,32

Analyzing factors that relate to each of these indicators is a significant step in developing actions to prevent them. Measuring the number and rate of each indicator provides a high level measure from which futu re performance can be assessed.

Bus Yard Safety Operations, Maintenance, and Contractor administration services are conducted at the bus yard. To create a safe workplace and protect employees and visitors from risk of injury, Santa Maria Regional Transit (SMRT) requires its contractors to comply with local, state, and federal requirements including, but not limited to Job Hazard Analysis, Personal Protective Equipment, Hazard Communication, Emergency Action Plans, Blood borne Pathogens, Lockout/Tag out, a nd record keeping. Santa Maria Regional Transit (SMRT) has provided the contractors with a Facility Maintenance Manual, and contractors are required to maintain the facility to Santa Maria Regional Transit (SMRT)’s standards as outlined in the Operations and Maintenance Contract. Santa Maria Regional Transit (SMRT) staff conduct monthly audits to assess the safety of the bus yard.

8. Definitions of Special Terms in Safety Plan

Accident means an Event that involves any of the following: a loss of life; a repor t of a serious injury to a person; a collision of public transportation vehicles; an evacuation for life safety reasons.

Accountable Executive means the single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of the Agency; responsibility for carrying out the Agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the Agency ’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. § 5329(d), and the Agency’s Transit Asset Management Plan in accordance with 49 U.S.C. § 5326.

Agency or Transit Agency means [Agency legal name].[Board or equivalent entity] means governing body of [Agency legal name].

Attachment A
20 Caltrans means the California Department of Transportation Chief Safety Officer means the adequately trained individual who has responsibility for safety and reports directly to the Transit Agency’s chief executive officer.

CFR means Code of Federal Regulations.

Event means any Accident, Incident, or Occurrence.

FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.

Hazard means any real or potential condition that can cause injury, i llness, or death, damage to or loss of the facilities, equipment, rolling stock, or infrastructure of the system, or damage to the environment.

Incident means an Event that involves any of the following: a personal injury that is not a serious injury, one or more injuries requiring medical transport, or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of the Transit Agency.

Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.

National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive federal financial assistance under 49 U.S.C. Chapter 53.

Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of the Transit Agency.

Part 673 means 49 CFR (Code of Federal Regulations) Part 673.

Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.

Performance target means a quantif iable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).

Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.

Risk mitigation means a method or methods to eliminate or reduce the effects of hazards.

Safety Assurance means processes within the Transit Agency ’s Safety Management Systems that function to ensure the implementation and effectiveness of safe ty risk mitigation, and to ensure that the Transit Agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.

Safety Management Policy means the Transit Agency ’s documented commitment to safety, which def ines the Transit Agency ’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.

Safety Management Systems (SMS) means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a Transit Agency ’s safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards.

Safety Performance Target (SPT) means a Performance Target related to safety management activities.

Attachment A
21 Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the Transit Agency’s public transportation system.

Safety Risk Assessment (SRA) means the formal activity whereby the Transit Agency determine s Safety Risk Management priorities by establishing the significance or value of its safety risks.

Safety Risk Management (SRM) means a process within the Transit Agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.

Serious injury means any injury which: (1) requires hospitalization for more than 48 hours, commencing within seven days from the date the injury was received, (2) results in a fracture of any bone (except simple fractures of fingers, toes, or noses), (3) causes severe hemorrhages, nerve, muscle, or tendon damage; (4) involves any internal organ, or (5) involves second or third-degree burns, or any burns affecting more than five percent of the body surface.

State of Good Repair (SGR) means the condition in which a capital asset is able to operate at a full level of performance.

Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and repl acing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, cost -effective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.

U.S.C. means United States Code

9. Supporting Documents/Information

SMRT will maintain documentation related to the implementation of its SMS; the programs, policies and procedures used to carry out this Agency Safety Plan; and the results from its SMS processes and activities for three years after creation. These documents will be available to the Federal Transit Administration or other Federal or oversight entity upon request.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, APPROVING THE ADOPTION OF THE 2024 PUBLIC

TRANSPORTATION AGENCY SAFETY PLAN

WHEREAS, the Public Transportation Agency Safety Plan (PTASP) regulation (49 CFR Part 673) requires all public transportation system operators that receive federal funds under the Federal Transit Administration (FTA) Urbanized Area Formula Grants (Section 5307), and rail transit agencies subject to the FTA State Safety Oversight program, to develop an Agency Safety Plan that includes the processes and procedures to implement a Safety Management System in its practices; and

WHEREAS, the PTASP Final Rule mandates that all public transit agencies must certify that they have safety plans in place to help keep riders and employees safe on their transit systems; and

WHEREAS, the PTASP requires all agencies receiving FTA’s Urbanized Area Formula Grants to set safety performance targets in a Safety Plan that is reviewed and certified annually, with failure to file a conforming Safety Plan potentially resulting in ineligibility for further federal grants from the FTA; and

WHEREAS, the Santa Maria Regional Transit’s PTASP plan was developed with the input of industry best practices and front-line worker feedback, ensuring the incorporation of Safety Management System principles and practices; and

WHEREAS, the implementation of the PTASP will allow management and labor to collaboratively address risk, analyze data, and enhance the safety of passengers, workers, and operators.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Council hereby adopts the Public Transportation Agency Safety Plan (PTASP) for Santa Maria Regional Transit as presented.

2. The City Council directs the Santa Maria Regional Transit to implement the processes and procedures outlined in the PTASP, ensuring continuous compliance with 49 CFR Part 673.

3. The City Council authorizes the annual review and certification of the PTASP, including the setting and evaluation of safety performance targets, to maintain eligibility for federal funding under the FTA Urbanized Area Formula Grants.

2 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Adoption of a Resolution Authorizing a Grant of Easement to P G&E, Transit Operations Maintenance Electric Infrastructure

Description:

The City Council will consider granting PG&E an easement onto the City’s Transit Operations & Maintenance Facility, located at 1303 Fairway Drive, Santa Maria, CA 93455, to support electric bus infrastructure

RECOMMENDATION:

BACKGROUND:

The City owns the Transit Operations & Maintenance Facility located at 1303 Fairway Drive, Santa Maria, CA 93455. PG&E has requested that the City grant them an easement at this site as part of the work associated with the impending electric bus infrastruc ture project build out. The easement would allow PG&E the right to install, inspect, maintain, replace, or remove a power transformer that will be necessary to deliver power to the City’s electric bus chargers.

DISCUSSION:

In accordance with Air Resource Board mandates, the City’s Public Works Department, Transit Division, is in the process of transitioning its public transit fleet over to zero - emission battery electric buses. Subsequently , the Transit Division has begun coordination with construction contractor(s), electric vehicle (EV) charger vendor(s), and the City’s utility provider PG&E to ready the Transit Operations & Maintenance Facility to deploy the infrastructure needed to support battery-electric buses.

2 On September 20, 2022, the City of San ta Maria signed an agreement with PG&E to participate in their EV Fleet Ready Program. This program provides free behind, and to the meter, infrastructure upgrades, as well as cost reimbursement incentives for qualifying vehicles and equipment through thei r incentive program. Part of PG&E’s free work includes the installation of a new power transformer near the southern end of the property.

The easement requested by PG&E is necessary to support their work for “the right from time to time to construct, reconstruct, install, inspect, maintain, replace, remove, and use facilities of the type hereinafter specified, together with a right of way therefor, within the easement area.” The easement specifically requests “uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities” and ultimately represents a small footprint of the City’s facility.

Alternative(s)
City Council may choose to deny the request to grant easement. However, this alternative is not recommended as the denial will prohibit the installation of the necessary power transformer necessary to bring the electricity from the street into the City’s facility of which will support the EV charging infrastructure.

Fiscal Considerations
The grant easement will result in no cost to the City. And, as part of the City’s current participation in PG&E’s EV Fleet Ready Program, all work associated behind and up to the City’s Transit Operations & Maintenance Facility’s meter is covered under the provisions of this program.

Impact to the Community
There is no impact to the community and a minimal impact to the City’s Transit Operations & Maintenance Facility. The gra nt deed will result in PG&E gaining limited access to a square foot area. The subject area is located near the southern property line in an area already not utilized at the City’s Transit Operations & Maintenance Facility for parking or maintaining vehicles.

ATTACHMENTS

A. 35408189, EasePack, Rev. 1

EVCN Charging Network Easement (Ver. 10/17), Mod. 12/23 (Rev. 1) RECORDING REQUESTED BY AND RETURN TO:

PACIFIC GAS AND ELECTRIC COMPANY
300 Lakeside Drive, Suite 210
Oakland, CA 94612-3655
Attn: Land Rights Library

Location: City/Uninc of Santa Maria
Recording Fee: see Recorder’s block.

Document Transfer Tax: no consideration
[] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale.
[ ] Exempt from the fee per GC 27388.1 (a) (2); This
document is subject to Documentary Transfer Tax.

J.M. Hachman
Signature of declarant or agent determining tax

(SPACE ABOVE FOR RECORDER'S USE ONLY)

LD# 3410-34-10056 EASEMENT DEED

35408189, 1110 - FLEET003271235_CITYO_SANTA MARIA
CITY OF SANTA MARIA, a municipal corporation of the
State of California , hereinafter called Grantor, here by grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to construct, reconstruct, install, inspect, maintain, re place, remove, and use facilities of the type hereinafter specified, together with a right of way therefor, within the easement area as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situate in the City of Santa Maria, County of Santa Barbara, State of California, described as follows:
(A portion of A.P.N. 111-580-013)
The parcel of land conveyed by the Santa Maria Public Airport District to Grantor by grant deed recorded on October 24, 1972, in Book 2427 at page 482 of Official Records in the office of the County Recorder of said county.

Said facilities and easement area are described as follows:

Such underground conduits, pipes, manholes, ser vice boxes, wires, cables, and electrical conductors; aboveground marker posts, risers, and service pedestals; underground and aboveground switches, fuses, terminals, and transformers with associated concrete pads; electric vehicle charging supply equipment, bollards and/or curbs or othe r associated safety equipment, associated signage; and fixtures and appurtenances necessary to any and all thereof, as Grantee deems necessary for the distribution of electric energy and communication purposes located within a strip of land of the uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities as initially installed hereunder. The approximate location of said facilities are shown upon Grantee’s Drawing Number 35408189 attached hereto and made a part hereof.

Grantee agrees that on receiving a request in writing, it will at Grantor’s expense, survey, prepare and record a “Notice of Final Description” referring to this instrument and setting forth a description of said strip of land.

The legal description herein, or the map attached here to, defining the location of this utility distribution easement, was prepared by Grantee pursuant to Section 8730 (c) of the Business and Professions Code.

Grantor shall not erect or construct any building or other structure or drill or operate any well within said easement area.

Attachment A
EVCN Charging Network Easement (Ver. 10/17), Mod. 12/23 (Rev. 1)

Grantor further grants to Grantee th e right, from time to time, to trim or to cut down any and all trees and brush now or hereafter within said easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or her eafter in the opinion of Grantee may interfere with or be a hazard to the faciliti es installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.

Grantee agrees that in making any excavation within the aforesaid easement area that it will make such excavation in a manner as will cause the least injury to the surface of the ground around such excavation and shall replace with earth so removed by it and restore the surface of the ground to as near as possible the same condition as it was prior to such excavation.

Grantor further grants to Grantee the right to assign to another public utility as defined in Section 216 of the California Public Utilities Code the right to install, in spect, maintain, replace, remove, and use communications facilities within said easement area (including ingress thereto and egress therefrom).

In the event upon termination of the electric vehicle charging station contract as set forth in the terms and conditions, Grantee shall upon written demand therefor execute and deliver to Grantor a good and sufficient quitclaim of said easement and right of way or such por tion thereof conveyed in this document, at Grantor’s expense.

In exercising its easement rights hereunder, Grant ee shall not unreasonably interfere with, disrupt, or materially adversely affect Grantor’s business operations or access rights at the property owned by Grantor.

The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto.

Dated: ______________________

CITY OF SANTA MARIA, a municipal
corporation of the State of
California
By: ______________________________
Name: ____________________________
Title: ___________________________
I hereby certify that a resolution
was adopted on the ______ day of
____________________, 20______, by
the ______________________________
authorizing the foregoing grant of
easement.

(PG&E Use Only)
Att. to L.D.: 3410-34-10056
Area, Div.: 4, Los Padres
Land Serv. Office: Fresno
L.O.B.: Char. Sta. (95), E. Dist. (43)
Doc. Type: Easement
M.T.R.S.Q.: 34.10.34.28.21
PG&E Draw. No.: 35408189
Plat No.: VV3803 (E.)
Interest Type: Comm. Ease. (6), E. U/G
Ease. (4), Util. Ease (86)
Order/PM: 35408189, 1110
County: Santa Barbara
Prep. By: L.C. (NV5), JUHT
Checked By: JJWM
Place Notary Seal Above

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Signature of Notary Public
Name(s) of Signer(s)
State of California )
County of ________________________________ )
On _________________________ before me,
______________________________________________________, personally appeared __________________________________________________________________________ ______________________________________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ____________________________________________
Here Insert Name and Title of the OfficerDate
, Notary Public
Easement Deed
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I certify under PENALTY OF PERJURY under the laws
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California All-Purpose Acknowledgment
1 2
3 4
5 6
7 8
10 11
13 14
15 Instructions:

Los Angeles
July 19, 2012 Pat R. Jones, Notary Public
Pat R. Jones
Michael T. Smith
July 19, 2012 one
XX X
X
no other signers
Michael T. Smith
Grant Deed
X X
9 12
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14 8

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING AN EASEMENT DEED FOR A PORTION OF CITY

PROPERTY LOCATED AT THE TRANSIT OPERATIONS & MAINTENANCE FACILITY

FOR THE WORK ASSOCIATED WITH THE ELECTRIC BUS INFRASTRUCTURE PROJECT.

WHEREAS, the City of Santa Maria owns the Transit Operations & Maintenance Facility located at 1303 Fairway Drive, Santa Maria, CA 93455; and

WHEREAS, PG&E has requested that the City grant them an easement at this site as part of the work associated with the impending electric bus infrastructure project build- out; and

WHEREAS, the easement would allow PG&E the right to install, inspect, maintain, replace, or remove a power transformer that will be necessary to deliver power to the City’s electric bus chargers; and

WHEREAS, the City’s Public Works Department, Transit Division, is transitioning its public transit fleet to zero-emission battery electric buses in accordance with Air Resource Board mandates; and

WHEREAS, the Transit Division has begun coordination with construction contractors, electric vehicle (EV) charger vendors, and PG&E to prepare the Transit Operations & Maintenance Facility to support battery electric buses; and

WHEREAS, on September 20, 2022, the City of Santa Maria signed an agreement with PG&E to participate in their EV Fleet Ready Program, which provides free behind-the- meter infrastructure upgrades and cost reimbursement incentives for qualifying vehicles and equipment; and

WHEREAS, part of PG&E’s work includes the installation of a new power transformer near the southern end of the property, which requires the easement for “the right from time to time to construct, reconstruct, install, inspect, maintain, re place, remove, and use facilities” within the easement area; and

WHEREAS, the requested easement is a uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities, representing a small footprint of the City’s facility; and
WHEREAS, the grant of the easement will result in no cost to the City, and all work associated behind and up to the Transit Yard’s meter is covered under the provisions of PG&E’s EV Fleet Ready Program; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

2 1. The City Council hereby approves the granting of an easement to PG&E at the Transit Operations & Maintenance Facility located at 1303 Fairway Drive, Santa Maria, CA 93455, as described in the easement request.

2. The City Council authorizes the Mayor to execute all documents necessary to complete the granting of this easement.

3. The City Council does hereby further authorize the Chief Deputy City Clerk to arrange for the recordation of the grant deed and easement deed with the County Clerk-Recorder; and

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Adoption of a Resolution Authorizing the Acquisition of an Expansion Graffiti Abatement Truck

Description:

The City Council will consider approving and authorizing Public Works Fleet Division to acquire an expansion Graffiti Abatement Truck for Recreation and Parks Department in Fiscal Year 2023-2024.

RECOMMENDATION:

Adopt a Resolution authorizing the Public Works Fleet Division to acquire an expansion Graffiti Abatement Truck for Recreation and Parks Department in Fiscal Year 2023-2024.

BACKGROUND:

The Recreation and Parks Department has seen an increase in the need for graffiti abatement over several years. The Recreation and Parks Department has identified various funds to support the purchase of a Graffiti Abatement Truck and requesting approval to appropriate funds and authorization for the purchase of this expans ion vehicle.

DISCUSSION:

PUBLIC WORKS/MOBILE EQUIPMENT FLEET FUND

Increase appropriations by $135,000 in the Mobile Equipment Fleet Fund and authorize the purchase of a Graffiti Abatement Truck.

With the concurrence of the Public Works Fleet Divisi on, the Recreation and Parks Department requests a $135,000 appropriation of Fleet Expansion funds, and authorization to purchase a Graffiti Abatement Truck for Citywide use. The total cost of the Truck is $180,000. The department currently uses older smal l trailers and small equipment resulting in a less efficient abatement process. 2 Graffiti abatement within the City of Santa Maria has increased significantly over the past several years. City staff have identified the need for a new graffiti truck, outfi tted with larger capacity tanks, sprayers, and safety lights, in order to more efficiently tackle graffiti abatement throughout the City. The purchase of the new Graffiti Abatement Truck is in alignment with the City Council’s goals of Community Quality of Life. Additionally, graffiti abatement helps to maintain a “Smart City-Safe City” for the community.

General Fund savings in the Recreation and Parks Department salaries and benefits, in addition to Measure U and Special District Funds have been identified as a means to fund this request. This is a “one-time” request for approval of funds to purchase a new Graffiti Abatement Truck. No new additional funding is being requested.

Alternative(s)
The decision to not approve the budget amendments for the purchase of the new Graffiti Abatement Truck is an alternative to this recommendation. However, the Recreation and Parks Department will continue to have limited ability to maintain timely graffiti cleanup with the existing aging equipment.

Fiscal Considerations
If approved, the recommended expansion funding request would result in $135,000 in appropriations from the following funds:

General Fund $99,129
Measure U - Quality of Life $44,872
Special District $36,000

Impact to the Community
City staff will continue to move forward with the graffiti abatement program. The requested budget amendments will enable the Recreation and Parks Department to more quickly and efficiently abate graffiti around the City of Santa Maria and improve the over all cleanliness of the City keeping with the department’s mission of enriching the lives of our community.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING THE PUBLIC WORKS FLEET DIVISION TO ACQUIRE

AN EXPANSION GRAFFITI ABATEMENT TRUCK FOR RECREATION AND PARKS DEPARTMENT IN FISCAL YEAR 2023-2024

WHEREAS, the Recreation and Parks have identified that graffiti abatement within the City of Santa Maria has increased significantly over the past several years; and

WHEREAS, the Recreation and Parks currently uses older small trailers and small equipment resulting in a less efficient graffiti abatement process; and

WHEREAS, Recreation and Parks staff have identified the need for a new graffiti abatement truck, outfitted with larger capacity tanks, sprayers, and safety lights, in order to more efficiently tackle graffiti abatement throughout the City; and

WHEREAS, the purchase of the new Graffiti Abatement Truck is in alignment with the City Council’s goals of Community Quality of Life, and additionally, helps to maintain a “Smart City-Safe City” for the community; and

WHEREAS, the total cost of the Graffiti Abatement Truck is $180,000; and

WHEREAS, with the concurrence of the Public Works Fleet Division, the Recreation and Parks Department requests $135,000 appropriation of Fleet Expansion funds, and authorization to purchase a Graffiti Abatement Truck for Citywide use; and

WHEREAS, available funding to purchase the Graffiti Abatement Truck has been identified in the General Fund, Measure U - Quality of Life, and Special District funds.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize the use of General Fund, Measure U - Quality of Life , and Special District funds in the amount of $135,000 for the purchase of a Graffiti Abatement Truck; and

2. Increase appropriations by $ 135,000 in the Mobile Equipment Fleet Expansion fund and authorize the replacement of a Graffiti Abatement Truck; and

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to addres s clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_____________________________
City Attorney
APPROVED AS TO CONTENT:
_____________________________
Department Director
_____________________________
Interim City Manager

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Utilities Shad S. Springer

SUBJECT: Adoption of a Resolution Authorizing a Professional Services Agreement with Trihydro Corporation for Construction for Construction Quality Assurance Services for Cell 1 Phase II Liner Extension Project at the Santa Maria Regional Landfill

Description:

The City Council will consider authorizing a professional services agreement with Trihydro Corporation to provide construction quality assurance services for Cell 1 Phase II Liner Extension Project.

RECOMMENDATION:

BACKGROUND:

The Santa Maria Regional Landfill (SMRL) is a Class III disposal facility with a current permitted disposal footprint of approximately 247 acres. Previously, in 2021, the SMRL extended the liner system of the existing active disposal area (known as Cell 1) northwest toward the non-hazardous hydrocarbon impacted soils (NHIS) disposal area. To acquire additional time for development of the future Los Flores Integrated Waste Management Facility (IWMF), a second extension into the NHIS disposal area is required , a project referred to as “Cell 1 Phase II.”

The City contracted SWT Engineering for the design of the Cell 1 Phase II liner extension project, which will require the placement of approximately 17 acres of a Subtitle “D” liner system. The extension liner will tie into the Phase I anchor trench along its northwest boundary. During construction, some NHIS and cover soil will be excavated and regraded to create the extension foundation layer and perimeter berms. A Leachate Collection and Recovery System (LCRS) will be installed within the C ell 1 Phase II Extension floor to 2 drain to a new sump. The existing landfill gas (LFG) collection wells and piping within the Cell 1 Phase II extension area will be redirected under and out from the liner system.

Additionally, a horizontal geocomposite gas collection layer will be placed under the Cell 1 Phase II extension composite base liner groundwater protection system. This extension will provide approximately 17 more acres of municipal waste disposal area.

On June 4, 2024, the City Council awarded a bid to Raminha Construction, Inc., in the amount of $14,975,600, for the construction of the Cell 1 Phase II Liner Extension Project, Bid No. 2024-03.

DISCUSSION:

The City released a Request for Proposals (“RFP”) on April 19, 2024, to solicit proposals from qualified firms to provide Construction Quality Assurance (“CQA”) services during the construction of the Cell 1 Phase II Liner Extension P roject. The CQA consultant will ensure that the liner extension is constructed in accordance with the plans and specifications and Title 27 of the California Code of Regulations. In addition, t he CQA Consultant will have overall responsibility for managing, coordinating, and im plementing the CQA activities as well as ensuring that the quality control activities are performed in accordance with the CQA Plan and construction documents.

Two proposals were received in response to the RFP for CQA services , one from Geosyntec Consul tants and one from Trihydro Corporation . Consultant selection was made based on criteria advertised in the RFP including expertise, experience, and project approach. Both responses were responsive to the RFP, however, a selection committee determined that Trihydro Corporation submitted the most responsive proposal with the qualifications and experience necessary for a successful outcome. Trihydro Corporation’s experience included key personnel that successfully completed the liner extension project in 2021 for Cell 1 Phase I at the SMRL.

A detailed scope of work for the project is outlined in Trihydro Corporation’s May 31, 2024 proposal on file in the Utilities Department. If the professional services agreement for CQA services is approved for Trihydro Corp oration, the Utilities Department will work on negotiating the final terms of an agreement in a form approved by the City Attorney ’s Office, in substantial conformance with the City’s standard template for professional services agreements. It is anticipate d the cost for the negotiated final terms of the agreement will not exceed $550,000.

Alternative(s)
The City Council can elect not to authorize or award the agreement to Trihydro Corporation, reject the proposal, and direct City staff to solicit new proposals. However, the Utilities Department determined the proposal was the most responsive to the RFP .

Additionally, if this agreement is not authorized and awarded, the SMRL will not be able to construct the project, resulting in a r eduction of site capacity by four years and maintaining the existing estimated closure date for the SMRL of April 2028.

3 Fiscal Considerations
With the City Council’s award of the construction contract for Cell 1 Phase II Liner Extension Project to Ram inha Construction on June 4, 2024, a total budget of $17,500,000 for Cell 1 Phase II was authorized, contingent on the City Council approval of the 2024-2025 Fiscal Year Budget. Funding for these CQA services is within the total authorized project budget of $17,500,000.

Impact to the Community
Execution of this agreement will allow the City to continue development of the liner extension project. Based on current disposal tonnages of 130,000 tons per year, the liner extension project is estimated to provide the SMRL with an additional four years of disposal capacity, extending the site closure date to 2032. This extension provides time for the IWMF to continue to be developed into a long -lasting, sustainable solid waste management solution for the region.
1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT

WITH TRIHYDRO CORPORATION TO PROVIDE CONSTRUCTION QUALITY ASSURANCE SERVICES FOR CELL 1 PHASE II LINER EXTENSION PROJECT

AT THE SANTA MARIA REGIONAL LANDFILL

WHEREAS, to acquire the necessary time for the development of the future Integrated Waste Management Facility (IWMF) at Los Flores, the Utilities Department intends to extend the groundwater protection system (i.e., liner system) of the existing active disposal area known as “Cell 1” at the Santa Maria Regional Landfill; and

WHEREAS, the City is under contract with SWT Engineering, Inc., to complete the design of the liner system extension, and Raminha Construction has been awarded the bid for construction of the project; however, construction quality assurance services are required by a third-party consultant; and

WHEREAS, on April 19, 2024, the City released a Request for Proposals to solicit proposals from qualified consultants to provide Construction Quality Assurance (CQA) Services for the Cell 1 Phase II Liner Extension Project; and

WHEREAS, Trihydro Corporation submitted the most responsive proposal to provide the services requested by the City.

NOW, THEREFORE, IT I S HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize and direct the City Manager, or designee, to negotiate the terms of an agreement for professional services to provide construction quality assurance services for the Cell 1 Phase II Liner Extension Project, in a form to be approved by the City Attorney, up to a total not to exceed of $550,000; and

2. Authorize and direct the City Manager, or designee, to enter into that agreement with Trihydro Corporation; and

3. Authorize and direct the City Manager, or designee, to enter into extensions and modifications consistent with the terms of the agreement as determined to be in the best interest of the City of Santa Maria and not exceeding the authorized total project budget for Cell 1 Phase II; and

4. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. ///
2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held on the 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:

_______________________________
City Attorney

APPROVED AS TO CONTENT:

_______________________________
Department Director

_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Utilities Shad S. Springer

SUBJECT: Adoption of a Resolution Approving an Agreement with Santa Barbara Cellular Systems, LTD for a Communication Site License Agreement for Collocation at Oakley Park, 1300 North Western Avenue

Description:

The City Council will consider approving a Communications Site License Agreement with Santa Barbara Cellular Systems, LTD for the collocation of an existing communications site on a portion of the property at Oakley Park.

Environmental Notice: The project qualifies for a Class 3 Categorical Exemption pursuant to Section 15303 (New construction or conversion of small structures ) of the California Environmental Quality Act (CEQA) State Guidelines.

RECOMMENDATION:

BACKGROUND:

As authorized under Resolution 2013-41, the City and G TE Mobilnet of Santa Barbara Limited Partnership d/b/a Verizon Wireless entered into a Communications Site License Agreement dated August 26, 2013 , granting Verizon Wireless use and occupancy of a portion of the City’s property at Oa kley Park, and Verizon Wireless subsequently constructed and installed a communications facility and towe r. Unless further extended, that agreement will terminate in 2033.

In 2023, Santa Barbara Cellular Systems, LTD requested to co llocate and install its own communications facilities on the existing Verizon Wireless site. Collocation is a provision permitted within the City’s license agreement with Verizon Wireless, whereby Verizon Wireless has the right to sublicense all or any portion of their antenna support structure, provided that their sublicensee (in this case, Santa Barbara Cellular Systems, LTD) enters into a separate license agreement directly with the City. To effectuate the collocation, Santa Barbara Cellular Systems, LTD will l icense ground s pace from the City to 2 accommodate their communications facilities, equipment, and appurtenances at the Verizon Wireless site.

DISCUSSION:

Since 2021, City staff and representatives of Santa Barbara Cellular Systems, LTD have been negotiating the terms of a separate C ommunications Site License Agreement (Attachment “A”) at Oakley Park for the collocation . A summary of the proposed collocation agreement follows:

Initial License Fee $18,000 per annum
Initial Term Five years
Renewal Terms Four successive five-year terms
Annual Escalator Three percent
Development Cost Santa Barbara Cellular Systems, LTD is required to pay all permit related fees associated with any site development and/or construction.

Operational Cost Santa Barbara Cellular Systems, LTD is required to pay for all operational costs, including utilities, maintenance, repairs, improvements, equipment, operations , and uses incidental thereto.

Due Diligence Clause Santa Barbara Cellular Systems, LTD is required to pay 20 percent of an initial annual license fee. After one year, Santa Barbara Cellular Systems, LTD will be required to pay an additional 20 percent of the initial annual license fee if the building permit has not yet been obtained.

Collocation Clause Santa Barbara Cellular Systems, LTD may not sublicense to any other party.

Santa Barbara Cellular Systems, LTD will be required to coordinate construction and ongoing maintenance of the site with the Recreation and Parks Department, who serves City representative for the property.

Alternative(s)

1. The City Council can elect not to enter into the agreement; or

2. The City Council can direct City staff to reopen negotiations with Santa Barbara Cellular Systems, LTD ; h owever, the terms of the agreement are in line with industry standards and even go further to ensure revenues in exchange for reserved use of the property until such time as construction can commence (i.e., the Due Diligence clause).

3 Fiscal Considerations
Annual rent revenue and the signing bonus will be attributed to the General Fund, with a priority placed on expenditures for improvements to Oakley Park and park services.

There will also be a one-time payment of $ 5,000 to the Utilities Department (Enterprise Funds) for negotiation and preparation of the agreement.

Impact to the Community
The original agreement with Verizon Wireless, and this collocation agreement with Santa Barbara Cellular Systems, LTD , both prohibit the operation of the site in a manner that causes interference with the use or enjoyment of the City’s property.

Other Agency Review
This project was approved by the Recreation and Parks Department and the Building Division will review construction plans after submittal to ensure they meet all applicable building codes prior to issuing the building permit.

ATTACHMENTS
Attachment “A” Communication Site License Agreement at Oakley Park 21466.00021\33946002.1
BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023

COMMUNICATIONS SITE LICENSE AGREEMENT

BETWEEN

CITY OF SANTA MARIA
AND

SANTA BARBARA CELLULAR SYSTEMS, LTD
FOR

A PORTION OF PROPERTY

AT OAKLEY PARK,
1300 NORTH WESTERN AVENUE

SANTA MARIA, CALIFORNIA
ATTACHMENT "A"
21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 1 of 50 COMMUNICATIONS SITE LICENSE AGREEMENT This Communications Site License Agreement (“License”) is made as of the latter of the signature dates below (“Effective Date”), by and between the City of Santa Maria, a California municipal corporation, charter city, and political subdivision of the State of California (“Licensor”), with its principal place of business at 110 East Cook Street, Santa Maria, California 93454, and Santa Barbara Cellular Systems, LTD, a Georgia limited partnership (“Licensee”), with its principal place of business at 1025 Lenox Park Blvd. NE, 3rd Floor, Atlanta, Georgia 30319. Licensor and Licensee are sometimes referred to herein individually as a “Party” and collectively as the “Parties.” 1. COLLOCATION ONTO EXISTING FACILITY 1.1 Licensor and GTE Mobilnet of Santa Barbara Limited Partnership d/b/a Verizon Wireless (“Verizon”) are parties to that certain Communications Site License Agreement dated as of August 26, 2013 (“Verizon Agreement”), granting Verizon use and occupancy of a portion of Licensor’s real property generally located at 1300 North Western Avenue, Santa Maria, County of Santa Barbara, State of California and assigned Assessor’s Parcel Number 119-010- 20, legally described in Exhibit “A” (“Property”), wherein Verizon constructed and installed a communications facility and tower (“Verizon Facility”). 1.2 Licensee and Verizon propose to allow Licensee to collocate and install communications facilities upon the existing Verizon Facility and Licensee necessitates the license of ground space from Licensor to accommodate Licensee’s communications facilities, equipment, and appurtenances. 1.3 Licensee seeks to license from Licensor and Licensor seeks to license to Licensee a portion of the Property to accommodate such proposed collocation onto the existing Verizon Facility, in accordance with the terms and conditions contained herein. 1.4 Notwithstanding anything to the contrary herein, in the event the Verizon Agreement expires or is earlier terminated, thereby requiring Verizon’s removal of the Verizon Facility, Licensee shall have the one-time right to construct a replacement tower upon the Premises to accommodate its communications facilities, subject to Licensor’s advance review and approval of the plans in accordance with Section 8 herein. If Licensee fails to exercise its one-time right described above by providing written notice to Licensor thirty (30) days prior to the expiration or earlier termination of the Verizon Agreement, this License shall automatically terminate contemporaneously with the expiration or earlier termination of the Verizon Agreement and Licensee shall remove its communications facilities and personal property from the Property and restore the Property as provided in Section 8 below. 2. PREMISES & GRANT OF AUTHORITY. 2.1 Licensor is the record owner of the Property. Licensor hereby licenses to Licensee a portion of the Property being described as a Twelve Foot (12’) by Twenty-Eight Foot (28’) parcel containing approximately Three Hundred Thirty-Six (336) square feet (the “Land Space”), 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 2 of 50 together with the nonexclusive right for ingress and egress along those designated rights of wayto and from public rights of way to the Land Space (the “Rights of Way”). The Land Space and Rights of Way (hereinafter collectively referred to as the “Premises”) are hereby specifically licensed as depicted in Exhibit “B” attached hereto and made a part hereof, and no permission granted apart from Exhibit “B” is either expressed or implied. 2.2 Subject to the terms and conditions of this License, Licensee is authorized to use the Premises only for the purpose of constructing, maintaining, repairing, and operating communications facilities (“Facilities”) as specifically described and depicted in Exhibit “B,” and uses incidental thereto (collectively, “Licensee’s Permitted Use”). All Facilities shall be at Licensee’s expense. Notwithstanding this Section 2.2, subject to Section 8 below, Licensee shall have the right to replace, repair, add, or otherwise modify its Facilities or any portion thereof and the frequencies over which any Facilities operate during the Initial Term and each Renewal Term, defined in Section 3 below. Notwithstanding Licensor’s approval of Licensee’s use of the Premises or the Property, nothing in this License may be deemed to grant, convey, create, or vest in Licensee a real property interest in land, including any fee, leasehold interest, or easement. 2.2.1 All Parties acknowledge that Licensor, in executing this License, is acting only in its capacity as the owner of the Property and Premises, and not in any regulatory capacity. Licensee shall not consider this License as approval of any applicable permits, licenses or other regulatory or governmental approvals required for the construction or operation of the Facilities. 2.2.2 All Parties further acknowledge that Licensee shall install and operate the Facilities in a good and competent manner and that such installation and operations are at all times in compliance with applicable federal, state, and local laws. 3. TERM. 3.1 The initial term of this License shall be five (5) years (the “Initial Term”), commencing upon the date Licensee is granted a building permit by the governmental agency charged with issuing such permits, or the date of full execution of the License by the Parties, whichever is later. In the event the date at which Licensee is granted a building permit or the date of execution of the License, whichever is applicable, falls between the first (1st) and fifteenth (15th) of the month, the License shall commence on the first (1st) of that month, and if such date falls between the sixteenth (16th) and thirty-first (31st) of the month, then the License shall commence on the first (1st) day of the following month (either the “Commencement Date”). Notwithstanding anything to the contrary in Section 4 below, Licensor and Licensee acknowledge and agree that initial rental payment(s) shall not actually be sent by Licensee until thirty (30) days after the Commencement Date. The Initial Term of this License shall expire at midnight on the day before the fifth (5th) anniversary of the Commencement Date.3.2 Provided that Licensee is not in default of this License beyond applicable notice and cure periods and has not provided written notice to Licensor outlining Licensee’s intention toterminate this License more than one hundred twenty (120) days prior to the expiration of the Initial Term or the then-existing Renewal Term, this License shall automatically be extended for four (4) 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 3 of 50 additional, five (5) year terms (each being a “Renewal Term”), subject to all terms and conditions of this License. The Initial Term and any Renewal Terms are collectively referred to as the “Term.” 3.3 If Licensee shall remain in possession of the Premises at the expiration or earlier termination of this License, such possession shall be deemed a holdover use under the same terms and conditions of this License, except that the License Fee shall be one hundred fifty (150) percent of the License Fee in effect at the expiration or earlier termination of this License. Nothing contained herein shall grant Licensee the right to holdover after the Term of this License has expired and notwithstanding the payment of license fees during the holdover period, Licensor shall have the right to require Licensee to vacate the Property and Premises at any time upon thirty (30) days written notice. 4. LICENSE FEE. 4.1 On the Commencement Date, License Fee payments shall commence monthly at a total annual rate of eighteen thousand dollars and zero cents ($18,000.00) (the “License Fee”). 4.1.1 The License Fee shall automatically increase on the anniversary of each Commencement Date, by an amount equal to three (3) percent per annum above the amount of the License Fee in effect immediately prior to such increase. 4.1.2 The License Fee shall be payable in advance without offset or deduction to the “City of Santa Maria” at Licensor’s address specified in Section 15 below or to any other person or firm as Licensor may, from time to time, designate in writing at least sixty (60) days in advance of any License Fee payment date. 4.1.3 If, at any time, Licensee fails to make timely payment, Licensee shall pay a late penalty of ten (10) percent or the maximum allowable by law, whichever is less, of the amount owed until paid in full. These rights are in addition to all rights of Licensor to terminate this License if Licensee fails to cure such breach beyond the applicable notice and cure periods provided herein. 4.1.4 All sums payable by Licensee under this License, whether or not stated to be License Fees or additional License Fees, shall be collectible by Licensor as License Fees, and upon default in payment thereof, Licensor shall have the same rights and remedies as for failure to pay License Fees, without prejudice to any other right or remedy available therefore. 4.2 Licensee shall have the right to sublicense the Premises as provided for in Sections 5 and 19 below. 4.3 Within forty-five (45) days of the Effective Date, Licensee will pay to Licensor as an additional license fee a one-time payment of five thousand dollars and zero cents ($5,000.00) as reimbursement for legal fees incurred by Licensor in conjunction with the negotiation and preparation of this License. 4.4 Within forty-five (45) days of the Effective Date, Licensee will pay to Licensor as 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 4 of 50 an additional license fee a one-time payment of twenty thousand dollars and zero cents ($20,000.00) as a signing bonus in conjunction with the preparation of this License. 5. ASSIGNMENT. Upon prior written notice to Licensor, this License may be sold, assigned or transferred by the Licensee without any approval or consent of the Licensor to the Licensee’s principal subsidiaries of its principal or to any entity which acquires all or substantially all of Licensee’s assets in the market defined by the Federal Communications Commission (“FCC”) in which the Property is located by reason of a merger, acquisition, or other business reorganization. As to other parties, this License may not be sold, assigned, or transferred without the express prior written consent of Licensor, not to be unreasonably withheld, conditioned or delayed. Licensee shall reimburse Licensor for all its reasonable out-of-pocket attorneys’ fees and costs of reviewing such requests for consent. Subletting and collocation shall be governed by Section 19 below. 6. DUE DILIGENCE GUARANTEE. 6.1 Notwithstanding the provisions for a License Fee and the designation of the Commencement Date in Section 3 above, within forty-five (45) days of the Effective Date, Licensee shall pay to Licensor the total sum of twenty (20) percent of the annual License Fee (the “Due Diligence Fee”) for the twelve (12) month period commencing upon the Effective Date (the “Due Diligence Period”) as a guarantee of Licensee’s due diligence in processing and pursuing the building permit necessary for the construction of the Facilities. 6.2 If the Commencement Date has not yet accrued upon the expiration of the Due Diligence Period, Licensee may extend the initial Due Diligence Period for an additional twelve (12) months (the “Extended Due Diligence Period”) with the payment of a second (2nd) Due Diligence Fee. Said Extended Due Diligence Period shall expire at midnight twelve (12) months from the date of payment of the second (2nd) Due Diligence Fee. 6.3 If the Due Diligence Period or the Extended Due Diligence Period, as applicable, expires for Licensee’s failure to effectuate the Commencement Date or Licensee’s failure to option the Extended Due Diligence Period, this License shall expire, and be null and void. Licensor shall retain any and all License Fees, Due Diligence Fees, or any other sums of money paid to Licensor by Licensee up until the date of expiration. 6.4 If Licensee effectuates the Commencement Date prior to the expiration of the Due Diligence Period or the Extended Due Diligence Period, as applicable, Licensor shall retain Licensee’s Due Diligence Fee(s), which shall be applied to Licensee’s License Fee obligation as a credit. No interest shall accrue on Licensee’s Due Diligence Fee(s). 7. INTERFERENCE. 7.1 Licensee acknowledges that avoiding measurable radio interference with Licensor’s then-existing operations is a material condition of this License. Licensor 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 5 of 50 acknowledges that avoiding measurable interference with existing equipment of Licensee is a material condition of this License. Prior to adding any equipment or changing any operation which could result in interference to Licensor’s operations, Licensee agrees to conduct tests and prepare a report acceptable to Licensor describing its proposed equipment, type of frequency, operational effects, and likely future scenarios. The Parties agree to coordinate and make reasonable efforts in order to avoid interference. 7.2 Licensee also acknowledges and understands that there may be communications facilities on Property belonging to one or more third parties (referred to as the “Prior User(s)”) that has entered into an agreement(s) (the “Prior Use Agreement(s)”) with Licensor, pursuant to which the Prior User(s) has(ve) been permitted to install and operate communications equipment on the Property. Where applicable, Licensee represents and warrants that prior to the execution of this License, Licensee has determined that the Prior Users present no material interference with Licensee’s initial intended use within the Premises. 7.3 Licensee shall operate its Facilities in a manner that will not cause measurable interference with the use or enjoyment of the Property by Licensor and all Prior Users in and/or on the Property as of the Effective Date, including but not limited to, the Master Antenna Television (MATV) systems; heating, ventilation, and air conditioning (HVAC) systems; roof; electronically controlled elevator system; computers; telephone systems; or any other system serving the Property and/or its occupants. If Licensee’s Facilities cause such harmful interference, Licensee will take commercially reasonable steps necessary to correct and eliminate the interference, including but not limited to, at Licensee’s option, powering down such equipment and later powering up such equipment for intermittent testing. If such interference cannot be corrected or powered down within two (2) days after Licensee is advised of such interference, Licensor may require that Licensee cease (or cause the cessation of) operation of the interfering equipment until such interference can be so corrected at which time the operation of such equipment may resume. Licensor hereby acknowledges that Licensee’s Permitted Use of the Premises shall not constitute an impermissible interference. Licensee acknowledges that Licensor assumes no risk or liability for any interference with Licensee’s use of the Property which results from the operation of communications equipment on the Property by the Prior User(s) under the Prior Use Agreement(s) and agrees that Licensor shall be held harmless from claims due to any such interference, pursuant to the indemnification terms set forth in this License. 7.4 All operations of Licensee shall be lawful and in compliance with all applicable Governmental Requirements (as hereafter defined), rules and regulations including, but not limited to those of the FCC and the Federal Aviation Administration (FAA). “Governmental Requirements” shall mean all applicable requirements under any applicable federal, state, or local statutes, rules, regulations, ordinances, or other requirements of any duly constituted public authority having jurisdiction over the Property (including, without limitation, the Premises). Should Licensee be notified by any applicable government agency of any violation pertaining to the Premises, it must share said notice with Licensor within ten (10) business days after Licensee’s receipt of such notice and Licensee shall provide Licensor nonproprietary documentation from the government agency that Licensee has cured the violation. Licensee shall indemnify Licensor and hold it harmless from all expenses, costs, damages, loss, claims, 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 6 of 50 or other expenses and liabilities arising from any measurable interference to the extent caused by Licensee’s failure to comply with FCC or FAA rules and regulations that is not curtailed within thirty (30) days after Licensee receives written notice of such interference from Licensor. Licensee shall be responsible for all costs associated with any tests reasonably deemed necessary to resolve interference to the extent the same is caused by Licensee’s Facilities. If such interference caused by Licensee’s failure to comply with FCC or FAA rules and regulations has not been corrected within thirty (30) days after Licensee receives notice thereof from Licensor, Licensor may require Licensee to remove the specific items from the Facilities causing such interference. 7.5 Licensor reserves the right to license other portions of the Property to other parties during the Term of this License. Accordingly, Licensor agrees that any other person or entity who may install equipment subsequent to the Commencement Date in and/or on the Property shall be permitted to install only such communications equipment that is of the type and frequency that will not cause any interference to Licensee or persons or entities claiming through or under Licensee. In the event any such person or entity’s equipment causes such interference, Licensor will cause the interfering party to take all steps necessary to correct and eliminate the interference or such interfering party will be required to cease operations until such interference is removed. To the extent that Licensee’s operations are not within the parameters of its FCC license, this protection from co-located interference will not be applicable, but it shall be applicable with respect to those operations, or portions thereof, falling within the FCC license parameters. In the event that Licensee commences using the Premises in a manner as to which Licensee is not presently licensed by the FCC, but with respect to which Licensee hereafter obtains necessary FCC licensure, Licensee’s right to conduct such particular new use shall be subordinate to the then existing use of the Property by Licensor, other licensees or occupants thereof existing on or before the date on which Licensee commences such new use. If any such subsequent users cannot correct such harmful interference within ten (10) business days of Licensee’s written notification thereof to Licensor, Licensee may terminate this License upon sixty (60) days written notice to Licensor and obtain a refund of prepaid unused amounts of the License Fee, or seek injunctive or other legal relief against/from such subsequent third party users. The refund shall be Licensee’s sole and exclusive remedy and recovery as against Licensor for any interference, and Licensee hereby waives any other rights or remedies it may have at law or in equity against Licensor related thereto. The parties recognize and agree that it is the intention of this Section 7 that Licensor not become embroiled in any disputes or proceedings between Licensee and any other users of the Property, and/or expend funds as a result thereof; therefore, Licensee agrees to indemnify, defend, and hold harmless the Licensor against any claim related to or arising from any disputes or proceedings between Licensee and any other users of the Property. 8. IMPROVEMENTS & UTILITIES. 8.1 Prior to installing any new Facilities, or modifying any portion of the existing Facilities (“Additional Facilities”) in or on the Premises, Licensee shall submit detailed engineering plans and specifications of the Additional Facilities to Licensor for Licensor’s written approval, which approval shall not be unreasonably withheld, delayed or conditioned. Licensor’s review of Licensee’s plans shall include a review of the appearance of the Additional Facilities 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 7 of 50 and shall be at no cost to the Licensor. The Additional Facilities to be installed must be in compliance with all applicable federal, state, and local laws, including but not limited to applicable local zoning requirements, and will adhere to all applicable technical standards set forth in this License. Licensor’s approval of any installation is not a representation that such installation of the Additional Facilities is in compliance with all applicable governmental laws, ordinances, rules and regulations or that such Additional Facilities will not cause interference with other communications systems, if any, then in operation on the Property. Licensee hereby confirms and agrees that the Additional Facilities shall be installed and operated solely within the Premises, unless otherwise agreed to in writing by the Parties. Notwithstanding anything to the contrary herein, in no event will Licensor’s approval be required in order for Licensee to perform maintenance, repairs, or like-for-like replacements of any portion of the Facilities, provided such like-for-like replacements consist of swapping out of equipment and/or antennas of the same size, dimensions, shape, and color, and/or replacement or addition of equipment within an existing equipment room or enclosure without expansion of the room or enclosure. 8.2 All work by Licensee shall be performed in compliance with applicable laws and ordinances. During Licensee’s construction of its Facilities, Licensee shall have, and Licensor hereby grants to Licensee, a temporary license to use portions of the Property reasonably necessary for the storage of materials and staging of construction, provided such additional space does not unreasonably impede, interfere, or inhibit Licensor’s use of the Property, in Licensor’s sole and complete discretion. Licensee and its contractors and subcontractors shall be solely responsible for the transportation, storage and safekeeping of materials and equipment used in the performance of any work on behalf of Licensee, for the removal of waste and debris resulting there from on a daily basis, and for any damage to the extent caused by them to any installations or work performed by Licensee’s contractors and subcontractors. Upon completion of construction, Licensee shall remove any items stored or placed by Licensee in such temporary license area, and return such area to Licensor in the condition existing prior to construction, reasonable wear and tear excepted. 8.3 Licensee is not authorized to contract for or on behalf of Licensor for work on, or the furnishing of materials to the Premises or any other part of the Property, and Licensee shall discharge of record by payment, bond or otherwise, within thirty (30) days subsequent to the date of Licensee’s receipt of written notice thereof from Licensor, any mechanic’s, laborer’s or similar lien filed against the Premises or the Property for work or materials claimed to have been furnished at the direction of Licensee or Licensee’s agents. The Facilities shall remain the exclusive property of Licensee, and Licensee shall have the right to remove all or any portion of the Facilities at any time during the Term of this License or following the Term of this License as hereinafter provided. 8.4 Licensee will notify Licensor prior to commencing any work on the Property. Prior to commencing any installation, Licensee will at its own cost and expense deliver to Licensor a certificate of insurance confirming that commercial general liability insurance as required by this License, has been obtained and is in place. Licensee’s contractor will include Licensor and Licensor’s officials, officers, agents, and employees as additional insured under contractor’s general and automobile liability insurance policies. Prior to Licensee’s commencement of the initial installation of the Facilities, Licensee shall provide Licensor with copies of any applicable 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 8 of 50 licenses and permits from all applicable governmental or regulatory entities (“Governmental Approvals”) obtained by Licensee with respect to the initial installation of the Facilities permitted by this License. 8.5 All installation and other work to be performed by Licensee hereunder will be done in such a manner so as not to interfere materially with, delay, or impose any material additional expense upon Licensor in maintaining, operating or using the Property. In no event will Licensor be required to consent to any installation or other work by Licensee which would physically affect any part of the Property outside the Premises (other than with respect to the temporary construction license, which shall be subject to Licensee’s duty to restore such area as provided herein). Licensee shall repair any damage to the extent caused by Licensee to Licensor’s Property, excepting reasonable wear and tear, and casualty damage. 8.6 Within ninety (90) days of any termination or expiration of this License, Licensee shall remove all of its Facilities from the Premises and Property. In performing such removal, Licensee shall restore the Premises and any personal property and fixtures thereon to as good a condition as they were in prior to the installation or placement of the Facilities, excepting reasonable wear and tear. If Licensee fails to remove all of its Facilities within ninety (90) days after expiration or earlier termination of this License, Licensor may remove and dispose of the Facilities, and Licensee shall reimburse Licensor for the reasonable costs actually incurred for such removal and restoration of the Premises, or Licensor may deem the Facilities abandoned, whereupon the Facilities shall become Licensor’s sole personal property. Licensee shall, at Licensee’s expense, keep, and maintain the Premises in commercially reasonable condition and repair during the Term of this License. Licensee agrees to maintain its Facilities in proper operating condition and within industry accepted safety standards. All installations and operations of the Facilities by Licensee shall comply in all respects with all applicable rules and regulations of the FCC and all applicable federal, state, city, county, and local codes and regulations. Licensor assumes no responsibility for the licensing, operation or maintenance of the Facilities. Licensee has the responsibility of carrying out all of the terms of its FCC license. 8.7 Licensee shall have the right, at Licensee’s expense, to install or improve utilities within the Property and to install or improve utilities on the Premises. All utility routes not already depicted in the site plans attached as Exhibit “B” hereto must be approved by Licensor prior to construction, which approval shall not be unreasonably withheld, conditioned, or delayed. Licensee, at Licensee’s sole expense agrees to have a separate meter(s) installed for Licensee’s utility service consumption, whereupon, Licensee shall pay the applicable service utility directly for its usage. 9. ACCESS. 9.1 Licensee and its authorized personnel, as defined below, shall be entitled to access to the Premises for ingress and egress on foot or motor vehicle, seven (7) days a week, twenty-four (24) hours a day, provided Licensee first calls Licensor’s representative at (805) 925- 0951 ext. 2260 at least forty-eight (48) hours in advance of any proposed entry by Licensee to allow a representative of Licensor to be present during any such entry, provided however, that in the event of an emergency, Licensee shall provide Licensor with prior telephonic notice if such 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 9 of 50 notice is reasonably practicable in the situation, or if prior notice is not reasonably practicable,Licensee shall provide telephonic notice as soon as practicable after Licensee’s access to the Premises. For purposes hereof, authorized personnel shall mean only authorized employees, engineers, technicians, or properly authorized contractors of Licensee or persons under their direct supervision and carrying appropriate identification credentials evidencing said authority. All access to the Premises by Licensee shall be subject to compliance with reasonable rules and regulations (which are not inconsistent with the terms and conditions of this License) promulgated by Licensor from time to time in effect at the Property, of which Licensor shall inform Licensee in writing. 10. EVENTS OF DEFAULT. 10.1 It shall be an “Event of Default” if any one or more of the following events shall occur: 10.1.1 Licensee fails to make any payment when due of any License Fees or other sum of money specified hereunder to be paid by Licensee and Licensee does not remedy such breach within thirty (30) days after Licensee’s receipt of written notice thereof from Licensor; or 10.1.2 Licensee fails to perform any other of the terms, conditions, or covenants contained in this License to be performed or observed by Licensee other than that specified in Section 10.1.1 above, and Licensee does not remedy such breach within thirty (30) days after Licensee’s receipt of written notice thereof from Licensor; provided Licensee shall have such extended period as may be required beyond the thirty (30) days if the nature of the cure is such that it reasonably requires more than thirty (30) days and Licensee commences the cure within the thirty (30) day period and thereafter continuously and diligently pursues the cure to completion. 10.1.3 Licensor shall be in breach, 1) if having been put on notice in writing by Licensee for failure to perform a term or comply with a condition or covenant outlined in the License, and 2) Licensor has not cured said claim within sixty (60) days. Notwithstanding the above, all Parties agree that Licensor shall have more than sixty (60) days to cure any default which by its nature cannot be cured within sixty (60) days of the written notice from Licensee. In order to claim this extra time, Licensor must commence the cure within the sixty (60) day period and thereafter continuously and diligently pursue the cure to completion. 10.1.4 Upon the occurrence of an Event of Default, the non-defaulting Party may at its option (but without obligation to do so), perform the defaulting Party’s duty or obligation on the defaulting Party’s behalf, including but not limited to the obtaining of reasonably required insurance policies. The costs and expenses of any such performance by the non-defaulting Party shall be due and payable by the defaulting Party within thirty (30) days of receipt of an invoice therefor. If an Event of Default is not cured within the applicable cure period by the defaulting Party, without limiting the non-defaulting Party in the exercise of any right or remedy which the non-defaulting Party may have by reason of such default, the non-defaulting Party may terminate this License and/or pursue any remedy now or hereafter available to the non-defaulting Party under the laws or judicial decisions of the state of California (the state in which the Premises are 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 10 of 50 located); provided, however, both Parties shall use reasonable efforts to mitigate their damages in connection with a default by the other Party. 11. TERMINATION BY LICENSEE. 11.1 Following the Commencement Date, and except as otherwise provided herein, provided that no Event of Default by Licensee exists at the time of issuance of Licensee’s written notice, this License may be terminated by Licensee, subject to the requirements of Section 8 above, under the following circumstances: 11.1.1 Upon sixty (60) days prior written notice if Licensee can document that soil boring tests reveal that the site cannot meet industry standards; 11.1.2 Upon sixty (60) days prior written notice if any necessary application for any Governmental Approvals that are required by any federal, state or local authorities (including the FCC) should be finally rejected or are canceled, expired, lapsed, or otherwise withdrawn or terminated by governmental authority (due to no fault of Licensee); or 11.1.3 Upon sixty (60) days prior written notice and without penalty or further liability, if Licensee is unable to operate the Facilities in accordance with Licensee’s Permitted Use on the Premises as a result of measurable interference (other than on a temporary, non- recurring basis) resulting from the act of Licensor or any third party; and 11.1.4 Upon Licensee terminating in accordance with this Section 11, Licensee shall surrender and vacate the Premises and deliver possession thereof to Licensor within ninety (90) days of the termination date in the condition required under this License for surrender of the Premises.12. CASUALTY AND CONDEMNATION. 12.1 If at any time during the Term of this License, through no fault of the Licensee, all or “substantially all” (meaning the remaining portion thereof shall not be of sufficient size or condition to permit the continuation of Licensee’s Permitted Use in a commercially reasonable manner) of the Facilities upon the Premises shall be damaged and/or destroyed by fire or other casualty, then Licensee may terminate this License by providing sixty (60) days written notice to Licensor, which termination shall be effective as of the date of such damage and/or destruction, and whereupon Licensee shall be entitled to collect all insurance proceeds payable on account thereof and the reimbursement of any prepaid License Fee, to be apportioned as of the termination date. Licensee must nevertheless surrender and vacate the Premises and deliver possession thereof to Licensor within ninety (90) days of the termination date in the condition required under this License for surrender of the Premises. 12.2 If at any time during the Term of this License all or “substantially all” (as described in the preceding sub-Section 12.1) of the Premises or the improvements located on the Property shall be taken in the exercise of the power of eminent domain by any governmental or other authority, or by deed in lieu of condemnation, then Licensee may terminate this License by 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 11 of 50 providing written notice to Licensor, which termination shall be effective as of the date of the vesting of title in such taking and any prepaid License Fee shall be apportioned as of said date and reimbursed to Licensee. Licensor and Licensee shall each be entitled to pursue their own separate awards with respect to such taking, but in any event, Licensee’s award shall be limited to lost improvements investment, relocation, and loss of business. In the event of any taking of less than all or substantially all of the Premises, if the Premises are still fully operational, this License shall continue. 13. TAXES. Licensor hereby provides notice pursuant to California Revenue and Taxation Code Section 107.6, and Licensee acknowledges that this License may create a possessory interest and Licensee may be subject to property taxes levied on such interest, as described in California Revenue and Taxation Code Section 107. Licensee shall pay, when due, all real and personal property taxes, fees and assessments, assessed against the Premises and the Licensee’s Facilities and shall reimburse Licensor for any increase in real property or possessory interest taxes levied against the Property as a result of the improvements constructed by Licensee on the Premises only for so long as this License has not expired of its own terms or is not terminated by either Party. 14. INSURANCE, RELEASE AND HOLD HARMLESS. 14.1 Licensee shall, at Licensee’s sole cost and expense, carry and continue in effect the term of this License, including any Renewal Term: 14.1.1 Workers Compensation insurance at statutory limits, including Employer’s Liability coverage with limits of one million dollars and zero cents ($1,000,000.00) each accident; one million dollars and zero cents ($1,000,000.00) by disease each-employee; and one million dollars and zero cents ($1,000,000.00) by disease-policy limit; 14.1.2 Commercial General Liability insurance per ISO form CG 00 01 or equivalent with limits of two million dollars and zero cents ($2,000,000.00) per occurrence for bodily injury and property damage, and two million dollars and zero cents ($2,000,000.00) general aggregate including contractual liability products/completed operations, and Explosion, Collapse, Underground (XCU) hazards; 14.1.3 Commercial Automobile Liability insurance with a combined single limit of one million dollars and zero cents ($1,000,000.00) each accident for bodily injury and property damage covering all owned, non-owned, and hired vehicles; 14.1.4 “All-risk” property insurance insuring Licensee’s Facilities and its appurtenant personal property for full replacement costs. Licensee self-insures this risk. 14.2 Any Subcontractor(s) hired by the Licensee shall maintain substantially the same insurance coverage as required of the Licensee. It is the responsibility of the Licensee to assure compliance with this provision. Santa Maria accepts no responsibility arising from the conduct, 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 12 of 50 or lack of conduct, of the Subcontractor. 14.2.1 Builders Risk coverage (if applicable) as follows: (a) All Risk Builders Risk insurance, including collapse coverage, is required on a completed value form if the contract is for the construction of a structure or building. Licensee self-insures this risk. (b) The Builders Risk policy must provide transit and off-premises coverage if the contract with the builder makes Licensee responsible for materials. Licensee self-insures this risk. 14.2.2 Comprehensive General Liability insurance form may be used in lieu of a Commercial General Liability insurance form. In this event, coverage must be written on an occurrence basis, at limits of two million dollars and zero cents ($2,000,000.00) each- occurrence, combined single limit, and coverage must include products/completed operations, Explosion, Collapse, Underground (XCU) hazards, and contractual liability. 14.2.3 With reference to the foregoing insurance requirement, the insurance policies as follows shall: (a) Include the City of Santa Maria as an additional insured by endorsement as their interest may appear under this License with respect to General Liability and Automobile Liability. (b) All liability policies shall contain no cross-liability exclusions or insured versus insured restrictions. Licensee hereby grants to the City a waiver of any right to subrogation which any insurer of said Licensee may acquire against the City by virtue of the payment of any loss under such insurance. Licensee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Licensee self-insures its Property and Builders Risk coverage and in satisfaction of the waiver of subrogation requirement Licensee will include City as joint loss payee to the extent of City's insurable interest which would have been covered had Licensee purchased property insurance. (c) All insurance policies, which include the City of Santa Maria as an additional insured, shall be primary coverage regardless of the application of other insurance as relates to Licensee operations. (d) Required limits may be satisfied by any combination of primary and umbrella liability insurances. (e) Insurance must be purchased from insurers that are rated at least A- by AM Best. (f) Certificates of Insurance shall be prepared and signed by the 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 13 of 50 insured's broker authorized by the insured to bind coverage on its behalf. 14.3 Upon receipt of notice from its insurer, Licensee will use its best efforts to provide the Licensor with thirty (30) days prior written notice of cancellation. Licensee hereby releases Licensor and Licensor’s property manager, if any, and their respective agents, employees, officers, directors, shareholders, and partners (collectively the “Releasees”) from, and shall not hold Releasees liable for, any liability for personal injury, consequential damages, loss of income or damage to or loss of property or persons, or loss of use of any property, in or about the Premises from any cause whatsoever unless such damage, loss or injury directly results from the negligence or willful misconduct of the Releasees. Further, the Releasees shall not be liable to Licensee for any such damage or loss to the extent Licensee is compensated or would have been compensated by the insurance, which Licensee is obligated to maintain pursuant to this Section 14. 14.4 Licensee agrees to indemnify, defend and hold the Releasees harmless from and against injury, loss, damage or liability (or any claims with respect to the foregoing), costs or expenses (including reasonable attorneys’ fees and court costs) which may be imposed upon or incurred by or asserted against Releasees occurring during the Term of this License, or after the expiration date hereof when Licensee may have been given access to or possession of all or any part of the Premises to the extent arising from: 14.4.1 Any work or act done in, on or about the Premises or any part thereof at the direction of Licensee, its agents, contractors, subcontractors, servants, employees, licensees or invitees, including but not limited to the installation, use, maintenance, repair or removal of the Facilities, except if such work or act is done or performed by Licensor or its agents or employees; 14.4.2 Any negligence or other wrongful act or omission on the part of Licensee or any of its agents, contractors, subcontractors, servants, employees, sub-licensees, licensees or invitees; 14.4.3 Any accident, injury or damage to any person or property occurring in, on or about the Premises to the extent caused by Licensee’s negligence or willful misconduct, or any part thereof, unless caused by the negligence or willful misconduct of Licensor, its employees or agents; and 14.4.4 Any failure on the part of Licensee to perform or comply with any of the covenants, agreements, terms, provisions, conditions or limitations contained in this License on its part to be performed or complied with. 14.5 The Parties hereby waive and release any and all rights of action for negligence against the other which may hereafter arise on account of damage to the Premises or to the Property, resulting from any fire, or other casualty of the kind covered by standard fire insurance policies with extended coverage, regardless of whether or not, or in what amounts, such insurance is now or hereafter carried by the Parties, including any deductibles, self-insured retentions and/or self-insurance, or either of them. These waivers and releases shall apply between the Parties and they shall also apply to any claims under or through any other policy 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 14 of 50 required under this contract by either Party as a result of any asserted right of subrogation. All such policies of insurance obtained by either Party shall waive the insurer’s right of subrogation against the other Party. 15. NOTICES. All notices, requests, and demands hereunder will be given in writing by first class, certified or registered mail, return receipt requested, or by a nationally recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notices, requests, and demands will be addressed to the Parties as follows: If to Licensor, to: Director of Utilities City of Santa Maria Utilities Department 2065 East Main Street Santa Maria, CA 93454 If to Licensee, to: New Cingular Wireless PCS, LLC Attn: Network Real Estate Administration Re: Cell Site #: CSL04434; Cell Site Name: DONOVAN & N. BLOSSER (CA) Fixed Asset #: 10581682 1025 Lenox Park Boulevard NE, 3rd Floor Atlanta, GA 30319 With a copy to: New Cingular Wireless PCS, LLC Attn: Legal Dept – Network Operations Re: Cell Site #: CSL04434; Cell Site Name: DONOVAN & N. BLOSSER (CA) Fixed Asset #: 10581682 208 South Akard Street Dallas, TX 75202-4206 Either Party may change the address or persons to which notices are to be sent to it by giving thirty (30) days’ prior written notice of such change to the other Party in the manner provided herein. 16. QUIET ENJOYMENT, TITLE, AND AUTHORITY. Licensor covenants and warrants that (i) it has full right, power and authority to execute this License and has the power to grant all rights hereunder; and (ii) it has good and marketable title to the Property free and clear of any liens, mortgages, restrictions or other encumbrances that will interfere with Licensee’s Permitted Use of the Premises. 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 15 of 50

17. NO WARRANTY. 17.1 Licensee’s right to use the premises, and the property is strictly on an “as is” basis with all faults. Licensor makes no representation or warranty of any kind as to the present or future condition of or suitability of the Property, or the Premises for Licensee’s use and disclaims any and all warranties express or implied with respect to the physical, structural, orenvironmental condition of the Property, and Premises and the merchantability or fitness for a particular purpose. Licensee is solely responsible for investigation and determination of the condition and suitability of the Property, and Premises for Licensee’s intended use. 18. HAZARDOUS SUBSTANCES. 18.1 For purposes of this License, the term “Hazardous Substances” means: (a) any substance, products, waste, or other material of any nature whatsoever which is or becomes listed, regulated, or addressed pursuant to the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), 42 United States Code Section 9601 et seq.; the Resources Conservation and Recovery Act, 42 United States Code Section 6901 et seq.; the Hazardous Materials Transportation Conservation and Recovery Act, 42 United States Code Section 1801 et seq.; the Clean Water Act, 33 United States Code Section 1251 et seq.; the Toxic Substances Control Act, 15 United States Code Section 2601 et seq.; the California Hazardous Waste Control Act, Health and Safety Code Section 25100 et seq.; the Hazardous Substance Account Act, Health and Safety Code Section 25330 et seq.; the California Safe Drinking Water and Toxic Enforcement Act, Health and Safety Code Section 25249.5 et seq.; California Health and Safety Code Section 25280 et seq. (Underground Storage of Hazardous Substances); the California Hazardous Waste Management Act, Health and Safety Code Section 25170.1 et seq.; California Health and Safety Code Section 25501 et seq. (Hazardous Materials Release Response Plans and Inventory); or the California Porter-Cologne Water Quality Control Act, Water Code Section 13000 et seq., all as amended; or any other federal, state, or local statute, law, ordinance, resolution, code, rule, regulation, order or decree regulating, relating to, or imposing liability or standards of conduct concerning any Hazardous Substance, now or at any time hereinafter in effect; (b) any substance, product, waste or other material of any nature whatsoever which may give rise to liability under any of the above statutes or under any statutory or common law theory based on negligence, trespass, intentional tort, nuisance or strict liability or under any reported decisions of a state or federal court; (c) petroleum or crude oil, other than petroleum and petroleum products which are contained within regularly operated motor vehicles; and (d) asbestos. 18.2 Except as otherwise specifically permitted under the terms of this License, Licensee shall not use, create, generate, store, deposit, dispose of or allow any Hazardous Substances on, under, about or within the Property or Premises in violation of any federal, state, or local law, rule, regulation, order, decree or other requirement listed in this Section 18. Batteries for emergency power and fuel for temporary generators during power outages may only be used or stored on-site with the prior written approval of Licensor, not to be unreasonably withheld, conditioned or delayed. On site use, but not storage, of ordinary paints, solvents and similar substances commonly used in small quantities and necessary for maintenance of Licensee’s Facilities are excepted from the preceding prohibition of use by Licensee of Hazardous 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 16 of 50 Substances on the Premises and the Property, so long as Licensee complies with all applicablefederal, state and local laws rules and regulations governing the use of such items. 18.3 Unless listed in Exhibit B, no underground or above ground storage tanks shall be installed on Premises. Licensor or its officers, employees, contractors, or agents shall at all times have the right to go upon and visually inspect the Premises and the operations conducted thereon to assure compliance with the requirements herein stated. This inspection may also include taking samples for chemical analysis of substances and materials present and/or testing soils on the Premises and taking photographs. Except in case of emergency, Licensor will not access the Premises or take samples or test soils on the Premises without providing Licensee with reasonable notice and the opportunity to have a representative present. 18.4 Licensee shall, within forty-eight (48) hours of the discovery by Licensee of the presence of, or believed presence of, a Hazardous Substance as defined herein, give written notice to Licensor in the event that Licensee knows or has reasonable cause to believe that any release of Hazardous Substance has come or will come to be located on, under, about or within the Premises. The failure to disclose in a timely manner the release of a Hazardous Substance by Licensee, including but not limited to, an amount which is required to be reported to a state or local agency pursuant to law (e.g., California’s Hazardous Materials Storage and Emergency Response Act, Health and Safety Code Section 25550 et seq.) shall be grounds for termination of this License by Licensor in addition to actual damages and other remedies provided by law. Licensee shall clean up and completely remove all Hazardous Substances placed by Licensee on, under, about or within the Premises or the Property, in a manner that is in all respects safe and in accordance with all applicable laws, rules and regulations. 18.5 In the event Hazardous Substances are discovered, Licensee shall disclose to Licensor the specific information regarding Licensee’s discovery of any Hazardous Substances placed on, under, about or within the Premises or the Property by Licensee and provide written documentation of its safe and legal disposal provided Licensee is required to perform such disposal. 18.6 Breach of any of these covenants, terms, and conditions, and Licensee’s failure to cure within thirty (30) days of Licensee’s receipt of written notice from Licensor, shall give Licensor the authority to either immediately terminate this License or to shut down Licensee’s operations thereon, at the sole discretion of Licensor. In either case, Licensee will continue to be liable under this License to remove and mitigate all Hazardous Substances placed by Licensee on, under, about or within the Premises or the Property. Licensee shall be responsible for, and bear the entire cost of removal and disposal of, all Hazardous Substances introduced to the Premises or the Property by Licensee during Licensee’s period of use and possession of the Premises. Upon termination of this License, Licensee shall, in accordance with all laws, remove from the Premises any equipment or improvements placed on the Premises by Licensee that may be contaminated by Hazardous Substances. 18.7 The terms of this Section 18 shall survive the expiration or earlier termination of this License. 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 17 of 50

19. COLLOCATION.19.1 Licensee may not sublicense the Premises to any party. Any attempted or unauthorized assignment or sub-license shall be void. The acceptance of License Fees by Licensor from any person other than Licensee or an authorized assignee shall not be deemed to be a waiver by Licensor of any provision hereof. Consent to one assignment shall not be deemed consent to any subsequent assignment. 20. SUCCESSORS AND ASSIGNS. This License, and all of the provisions hereof, shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, successors, and assigns. No customer, other person or entity other than the Parties shall be deemed to be a third-party beneficiary hereof, and nothing in this License, either express or implied, is intended to confer upon any customer or other person or entity, other than the Parties and their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this License. 21. ENTIRE LICENSE AGREEMENT. This License contains the entire understanding between the Licensor and Licensee with respect to its subject matter, and supersedes all prior agreements or licenses, oral or written, and all prior or contemporaneous discussions or negotiations between the Parties, and cannot be amended except in writing signed by both Parties. 22. INDEPENDENT CONTRACTORS. Licensee’s contractors, agents and representatives are independent contractors of Licensee, and are not employees or independent contractors of Licensor while on the Property, or while engaged in any work on the Property, including the construction, installation, maintenance or operation of the Facilities. 23. MISCELLANEOUS. 23.1 The prevailing Party in any litigation arising hereunder shall be entitled to recovery of its reasonable attorneys’ fees and court costs. With respect to any provision in this License providing for payment or indemnification of attorneys’ fees, such fees shall be deemed to include reasonable fees incurred through any applicable appeal process and shall include reasonable fees attributable to legal services provided by any in-house counsel and staff to the prevailing or indemnified Party. For purposes hereof, the services of in-house attorneys and their staff shall be valued at reasonable rates for independent counsel prevailing in the metropolitan area in which such counsel and staff practice. 23.2 Each Party agrees to furnish to the other, within thirty (30) business days after request, such truthful, customary and reasonable estoppel information as the other may reasonably request. 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 18 of 50

23.3 The section headings contained in this License shall not be considered to be a part hereof for purposes of interpreting or applying this License, but are for convenience only. 23.4 All of the recitals hereof are incorporated by this reference and are made a part hereof as though set forth at length herein. This License constitutes the entire agreement and understanding of the Parties and supersedes all offers, negotiations and other agreements. There are no representations or understandings of any kind not set forth herein. Any amendment to this License must be in writing and executed by both Parties. 23.5 Either Party hereto that is represented in this transaction by a broker, agent or commission salesperson (a “Representative”) shall be fully and exclusively responsible for the payment of any fee, commission or other compensation owing to such Representative, and shall indemnify and hold the other Party harmless from and against any claim to a fee, commission or other compensation asserted by such Representative, including reasonable attorneys’ fees and costs incurred in defending such claim. 23.6 Each Party agrees to cooperate with the other in executing any mutually agreed to commercially reasonable documents (including a Memorandum or short form of License ) reasonably necessary to protect its rights under this License. Unless the laws of the state in which the Property is located prohibit the recordation of a memorandum or short form of License, neither Party shall record this License, but may record, in lieu thereof, the aforementioned Memorandum or short form of License. Either Party may record an easement agreement. 23.7 This License shall be construed in accordance with the laws of the county and state in which the Premises are located. 23.8 If any term of this License is found to be void or invalid, such invalidity shall not affect the remaining terms of this License, which shall continue in full force and effect. 23.9 Licensor shall be entitled to reimbursement from Licensee for Licensor’s reasonable costs, including but not limited to administrative, legal, engineering, and consultant costs, should Licensor perform any work at the request of Licensee under this License or engage counsel due to such request by Licensee (“Licensor’s Costs”), including but not limited to requests for review or approval of site plans or modifications to the Facilities or for work that relates to Licensee’s use of the Facilities. Licensee shall pay Licensor such costs within thirty (30) days of Licensee’s receipt of an invoice and reasonable supporting documentation from Licensor. Upon request Licensor shall provide Licensee with any additional documentation of Licensor’s Costs; provided, however, such request from Licensee shall not delay Licensee’s obligation to pay Licensor for Licensor’s Costs within the foregoing time period. Should Licensee desire to contest, in good faith, the validity or the amount of the invoiced Licensor’s Costs, Licensee must pay Licensor’s Costs under protest, and may thereafter use such administrative, appellate, or other proceedings as may be appropriate in the jurisdiction. Nothing in this Section 23 shall limit Licensor’s ability to recover additional costs to which it is entitled under this License or by law. 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 19 of 50

24. MORTGAGE SUBORDINATION. This License is and shall be subject and subordinate to all ground or underlying leases of the entire Property and to all mortgages, deeds of trust and similar security documents which may be secured upon the Property as of the Effective Date, and to all renewals, modifications, consolidations, and extensions thereof. At Licensor’s option, this License shall be subordinate to any future master lease, ground lease, mortgage, deed of trust or other security interest (a “Future Mortgage”) by Licensor which from time to time may encumber all or part of the Property or right-of-way; provided, however, as a condition precedent to Licensee being required to subordinate its interest in this License to any Future Mortgage covering the Property, Licensor shall obtain for Licensee’s benefit a non-disturbance and attornment agreement for Licensee’s benefit in the form reasonably satisfactory to Licensee, which shall recognize Licensee’s right to remain in occupancy of and have access to the Premises as long as Licensee is not in default of this License beyond applicable notice and cure periods 25. RADIO FREQUENCY (RF) SIGNAGE AND NOTICES. Licensee shall install signs alerting the public, but especially workers and public safety officials, of any radio frequency emissions or other safety issues. These signs shall comply with Occupational Health and Safety Administration (“OSHA”) 1910.145 and OSHA Code of Federal Regulations (CFR) 1926.200. In addition, Licensee and any permitted Sublicensee are referred to two recent FCC and OSHA enforcements orders for guidance on signage at www.fcc.gov/eb/Orders/2007/DA-07-549A1.html and www.fcc.gov/eb/Orders/2007/DA-07- 2138A1.html. 26. AMENDMENTS. The provisions of this License may be amended only by mutual written consent of the Parties. 27. NO RELOCATION ASSISTANCE. Licensee acknowledges that Licensee is not entitled to relocation assistance, or any other benefits under the Uniform Relocation Assistance Act, or any other applicable provision of law upon termination of this License. 28. TIME. Time is of the essence of this License. 29. COUNTERPARTS. This License may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute a single instrument. Signed facsimile and electronic copies of this License shall legally bind the Parties to the same extent as original documents. 21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 20 of 50 IN WITNESS WHEREOF, the Parties hereto have executed this License as of the date last written below. “LICENSEE” “CITY”SANTA BARBARA CELLULARSYSTEMS, LTD, a Georgia limited partnershipAddress: 1025 Lenox Park Blvd. NE 3rd Floor Atlanta, Georgia 30319 CITY OF SANTA MARIA, a political subdivision of the State of CaliforniaAddress:110 East Cook Street Room 1 Santa Maria, California 93454By: By:MISTY SNOWDEN ALEX POSADA AREA MANAGER NETWORK ENGINEERING INTERIM CITY MANAGERDate Signed: Date Signed: ATTEST:By:ALEXANDRA VALADEZ ASSISTANT CITY CLERK APPROVED AS TO FORM Risk Manager City Attorney APPROVED AS TO CONTENT Director of Utilities 21466.00021\33946002.1BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023Page 21of 50 EXHIBIT “A”LEGAL DESCRIPTION OF THE PROPERTY

21466.00021\33946002.1 BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 22 of 50 EXHIBIT “B”DESCRIPTION AND DEPICTION OF PREMISES AND FACILITIES CONTINUED ON NEXT PAGE 21466.00021\33946002.1BB&K Rev. May 2021 CAO/Risk Rev. Jan 2023 Page 23of 50

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING A COMMUNICATIONS SITE LICENSE

AGREEMENT WITH SANTA BARBARA CELLULAR SYSTEMS, LTD

FOR THE COLLOCATION OF AN EXISTING COMMUNICATIONS SITE

ON A PORTION OF PROPERTY AT OAKLEY PARK,
1300 NORTH WESTERN AVENUE

WHEREAS, Santa Barbara Wireless Systems, LTD has requested to collocate on an existing cell site operated by GTE Mobilnet of Santa Barbara d/b/a Verizon Wireless located at Oakley Park, 1300 North Western Avenue, Santa Maria, California; and

WHEREAS, Verizon Wireless operates that cell site under an August 26, 2013 , communication site license agreement with the City of Santa Maria (“City”); and

WHEREAS, in accordance with the terms of that agreement between Verizon Wireless and the City, Verizon Wireless may sublicense all or any portion of Verizon Wireless’s antenna support structure together with access thereto, provided all or any of such sublicensee(s) first agrees to enter into a separate license with the City; and

WHEREAS, the City and Santa Barbara Wireless Systems, LTD negotiated the terms of a Communications Site License Agreement , to collocate and install communications facilities on an existing Verizon Wireless facility site on a portion of the property at Oakley Park, and that agreement will remain in effect for an initial term of five years, with four successive five-year renewal terms commencing automatically unless terminated as provided for within the agreement.

NOW, THEREFORE, IT I S HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Authorize and direct the City Manager , or designee , to enter into a Communications Site License Agreement with Santa Barbara Wireless Systems, LT D, incorporated herein by reference, to collocate and install communications facilities on an existing Verizon Wireless facility site on a portion of the property at Oakley Park; and

2. Authorize and direct the City Manager, or designee, to enter into extensions and modifications consistent with the terms of the agreement as determined to be in the best interest of the City of Santa Maria; and

3. Assign priority for the General Fund expenditure of annual revenues derived from this agreement to improvements and/or services at Oakley Park and park services; and

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held on the 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:

_______________________________
City Attorney

APPROVED AS TO CONTENT:

_______________________________
Department Director

_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Director of Finance Xenia Bradford

SUBJECT: Adoption of a Resolution Approving the User Fee Schedule 2024

Description:

The City Council will hold a second public hearing and consider approving the addition and update of the Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024.

RECOMMENDATION:

Adopt a Resolution approving the addition and update of Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024.

BACKGROUND:
"User fee" activities are defined as services the City provides to individuals who receive some material benefit from these services. The user fee philosophy holds that the cost of providing these services should be borne by the group receiving the benefit, not the community as a whole. User fee services are differentiated from general public benefit services, such as police and fire which are largely tax-supported. For the most part, City fees should be set at full cost recovery to avoid subsidizing the activities of specific groups/individuals. However, to promote activities and actions, fees may be set at less than full cost re covery. An example of subsidizing a service to benefit the community is the establishment of swimming fees at less than full cost recovery to promote exercise and good health.

In October 2019, after a competitive Request for Proposal process, the City con tracted Revenue and Cost Specialists (RCS) to conduct a year -long comprehensive study of services provided by the City and to develop user fees that represent "full cost" recovery as allowed by law. On May 4, 2021, based on the 2020 Comprehensive Fee Study , the City Council adopted a master fee Resolution increasing fees, effective July 1, 2021, to 50 percent of the increase of the Cost of Study proposed fees. In addition, the City Council 2 adopted a User Fee Cost Recovery Level Policy with a goal for full cost recovery of user fees by July 2026.

The City contracted with RCS to update user fees annually. In the calendar year 2022, and every even year forward, RCS will conduct a review of the City’s user fees, updating the City’s Cost Allocation Plan (CAP), salary, position data, and adopted budget. On April 4, 2023, the City Council was presented with the results of a comprehensive fee study.

The recommendations included consideration of user fee increases to a full 100 percent recovery which would have generated an increase in revenue of $2.7 milli on. Another approach, which was adopted by the City Council was to increase user fees in a phased- in approach, which estimated an increase in revenue of $1.6 million. The City Council further directed staff to return with the Fiscal Year (FY) 2024 -25 budget development to consider raising fees to full cost recovery. The item is now presented to the City Council per the City Council's direction.

DISCUSSION:

During the FY 2024-26 budget development process, RCS met with City staff to discuss the addition, r emoval, and/or adjustment of user fees. This round of recommended fee updates by RCS builds on the prior year’s analysis and further addresses specific fee adjustment requests from Citywide departments. The presented fees represent full cost recovery.

The Annual User Fee Update report (Attachment A) recommends recovering the full cost of providing each fee -related service and calculates the potential revenues if the City Council approves fees at full (100 percent) cost -recovery levels. Pages 1 through 12 o f the User Fee Schedule 2024 (Exhibit A of the Resolution) compare the current fee to the fee proposed to become effective July 1, 2024. User fees that are not proposed to be changed at this time, include Library Fees (non -facility rentals), building plan check and inspections fees, Police Department services for special public events, and Recreation and Parks facility and program fees, are also presented to be included in the Master User Fee Schedule. Furthermore, staff recommends not amending Utilities Us er Fees at this time to further evaluate these fees in alignment with recently adopted water, wastewater rates and in alignment with the upcoming solid waste rates update. All fees including fees proposed for update and current fees are included in the User Fee Schedule 2024 (Exhibit A of the Resolution) so that the City Council may simply adopt a master fee Resolution.

Lastly, fees for some services, such as services for special public events, cannot be determined until the service is provided and for that reason are not itemized on the proposed fee schedule. Rather, it is noted that fees that are not itemized on the fee schedule will be charged at a fully allocated rate for the position providing the service.

Staff recommends the adoption of the user fees, effective July 1, 2024, based on the Full Cost Recovery Fee as shown in the Annual User Fee Update report (Attachment A) and summarized in the table on the next page, which shows the potential revenue growth of approximately $1.1 million. If the fees are not adjusted to 100 percent recovery, the City will be subsidizing the services.

3 FISCAL IMPACT

SUMMARY BY

DEPARTMENT/DIVISION

CURRENT

REVENUES

FULL COST

ADDL REV
Planning $121,359 $611,100
Building $3,959,673 $16,400
Public Works $712,745 $367,900
Code Enforcement $516,565 -$36,900
Fire $651,848 $138,200
Police $401,708 $65,900
Finance $1,137,760 -$2,600
City Clerk $11,806 $200
Special Projects $1,280 $700
TOTAL ALL USER FEES $7,514,744 $1,160,900

For the fees reviewed with his study, staff recommends applying a Consumer Price Index to Fiscal Year 2025-26 fee schedule. Another comprehensive fee study will be conducted for the fees prior to the 2026-27 Fiscal Year.

Utility User Fees update have been excluded from this second public hearing and will be brought for an update at a later date. The attached User Fee 2024 exhibit to the Resolution now reflects the Utilities User Fees at currently adopted level. Only the fees summarized in the table above are proposed to be updated at this time.

The City Council may direct staff to engage in an additional study to review fees that were not studied with this fee update and that are not proposed to be changed at this time.

These fee categories are Library (non-facility rentals), building plan check and inspection fees, Police Department services for special public events, and Recreation and Parks facility and program fees.

Alternative(s)
The City Council can choose to adjust fees to less than the full cost recovery. If the City Council chooses not to increase the new fees at this time, the City will continue to subsidize personal-choice services with other revenues of approximately $1.1 million.

Fiscal Considerations
The overall fiscal impact is $1.1 million in additional revenue.

Impact to the Community
Charging appropriate fees lessens subsidies and increases overall resources to provide general services to the public.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, APPROVING THE ADDITION AND UPDATE

OF CITYWIDE USER FEES IDENTIFIED IN THE ANNUAL USER FEE UPDATE AND USER FEE SCHEDULE 2024

WHEREAS, the City of Santa Maria’s last comprehensive Citywide User Fee Study was completed in 2021; and

WHEREAS, at the April 4, 2023, City Council Meeting, a public hearing was held, and the City Council adopted Resolution 202 3-58 approving the addition and update of User Fees identified in the Annual User Fee Update and Proposed Fee authorizing increase of user fees identified in phased-in category; and

WHEREAS, the City contracted with Revenue and Cost Specialist to complete an Annual User Fee U pdate and User Fee Schedule 2024 based on the 2020 Comprehensive Fee Study, using updated salary and position data and Fiscal Year 2023- 24 budget (Exhibit A of the Resolution and incorporated herein by reference); and

WHEREAS, in accordance with Section 2-24.105 of the San ta Maria Municipal Code, cost and revenue data regarding the proposed new fees was made publicly available in the City Clerk’s Office at least 10 days prior to the June 4, 2024, public hearing date; and

WHEREAS, after deliberation, the City recommends that the City Council adopt the fees as proposed in the Annual User Fee Update and Proposed User Fee Schedule (Exhibit A of the Resolution of the Council Agenda Report and incorporated herein by reference); and

WHEREAS, the City will c ontinue to update user fees annually using the Consumer Price Index, in accordance with Section 2-24.202 of the Santa Maria Municipal Code; and

WHEREAS, to provide clarity for ratepayers as to the actual rates authorized by the City Council, the City has prepared a comprehensive itemization, User Fee Schedule (Exhibit A) of the individual fees to be imposed that will be become effective July 1, 2024.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Council finds and determines that Citywide user -specific services described in the Annual User Fee Update and User Fee Schedule 2024, and incorporated herein by reference, are provided for the benefit of specific individual groups and no t for the benefit of the general public and taxpayers; and therefore, said services should be paid by the user in an amount sufficient to adequately cover the cost to the City; and

2. The City Council hereby establishes the fees for these services as set forth in the Annual User Fee Update and User Fee Schedule 2024, and is incorporated herein by reference, and directs the Department of Finance to update the fee schedule to reflect these fees effective July 1, 2024; and

3. The City Council hereby adopts the updated fees, and shown in Exhibit A, incorporated herein by reference , and directs the City Manager, or designee, to coordinate with the Department of Finance to implement the fees effective July 1, 2024; and

4. The City Council hereby acknowledges , if not explicitly outlined in the Annual User Fee Update and User Fee Schedule 2024, fees including Building, Recreation and Parks, and most Library fees will be re - established with no change; and

5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk sh all consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

Exhibit A – User Fee Schedule 2024 APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Interim Department Director
_______________________________
Interim City Manager

REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-001 CUP W /O SITE DEVELOPMENT TO ZA $4,305 per application $5,445 per application S-002 CUP WITH SITE DEVELOPMENT TO ZA $6,365 per application $8,600 per application S-003 CUP W /O SITE DEVELOPMENT TO PC $6,950 per application $8,375 per application S-004 CUP WITH SITE DEVELOPMENT TO PC $10,310 per application $12,960 per application S-005 PLANNED DEVELOPMENT TO PC $11,585 per application $14,635 per application S-006 CUP /PD TO CITY COUNCIL $14,930 per application $19,175 per application S-007 CUP /PD TO PLANNING COMMISSION $13,430 per application $17,185 per application S-008 ADMIN DOWNTOWN PMT-OVER THE CO U$35 per application $45 per application S-009 ADMIN DOWNTOWN PRMT - MINOR $135 per application $175 per application S-010 ADMIN DOWNTOWN PRMT - MAJOR $550 per application $700 per application S-011 ADMIN DOWNTOWN PRMT - WITH SITE D$3,580 per application $4,695 per application S-012 DOWNTOWN PERMIT TO PLAN. COMM. $13,580 per application $18,445 per application S-013 DOWNTOWN PERMIT TO CITY COUNCIL $14,160 per application $19,340 per application S-014 VARIANCE $9,555 per application $11,850 per application S-015 ENVIRON. INITIAL STUDY/NEG DEC Deposits determined by staff with charges at the fully allocated
hourly rates for all personnel
involved plus any outside costs.

Deposits determined by staff with
charges at the fully allocated
hourly rates for all personnel
involved plus any outside costs
S-016 ENVIRONMENTAL IMPACT REPORT Deposit determined by staff with charges at the fully allocated
hourly rates for all personnel
involved plus any outside costs.

Deposits determined by staff with
charges at the fully allocated
hourly rates for all personnel
involved plus any outside costs.

S-017 TENTATIVE PARCEL MAP - PLANNING $7,985
per map $9,815 per map
S-018 TENTATIVE PARCEL MAP (ADDL FOR CC) $2,130 per map plus Legal Ad Noticing fee
This fee is in addition to the
Tentative Parcel Ma
p fee
$2,805 per map plus Legal Ad
Noticing fee
This fee is in addition to the
Tentative Parcel Ma
p fee
S-019 TENTATIVE TRACT MAP - PLANNING $11,875 per map $14,465 per map S-020 FINAL PARCEL MAP - PLANNING $390 per map $445 per map S-021 FINAL TRACT MAP - PLANNING $1,385 per map $1,585 per map S-022 LOT LINE ADJUSTMENT - PLANNING $1,845 per application $2,280 per application S-023 LOT MERGER - PLANNING $1,440 per application $1,935 per application S-024 PRE-APPLICATION - ADMINISTRATIVE $3,110 per application 100% of the fee will be credited
towards application fees for the
same project if filed within six
months of pre-application
submittal.
$4,415 per application
100% of the fee will be credited
towards application fees for the
same project if filed within six
months of pre-application
submittal
S-025 PRE-APPLICATION - PC STUDY SESSION $4,455 per application 70% of the fee will be credited
towards application fees for the
same project if filed within six
months of pre-application
submittal.
$6,205 per application
70% of the fee will be credited
towards application fees for the
same project if filed within six
months of pre-application
submittal
S-026 CONCEPTUAL REVIEW (CITY COUNCIL) $6,165 per application 70% of the fee will be credited
towards application fees for the
same project if filed within six
months of pre-application
submittal.
$8,570 per application
70% of the fee will be credited
towards application fees for the
same project if filed within six
months of pre-application
submittal
S-027 ADMIN INTERPRETATION
/SUBST. CONFO$1,620 per application $2,185 per application S-028 SIGN PROGRAM $1,460 per application $1,880 per application

EXHIBIT A
REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-029 PLANNING SIGN PERMIT $95 per application $85 per application S-030 LANDSCAPE PLAN (0-5,000 SQ FT) $665 per plan $870 per plan S-031 LANDSCAPE PLAN (5,000+ SQ FT) $1,185 per plan $1,390 per plan S-032 AMENDMENT - SIGN PROGRAM $840 per application $1,095 per application S-033 AMENDMENT - TO PC /COUNCIL 80% of ori ginal application fee. 80% of ori ginal application fee S-034 AMENDMENT - ADMIN 80% of ori ginal application fee. 80% of ori ginal application fee S-035 TEMP ACTIVITY PMT-OVER THE COUNT E $45 per application $45 per application S-036 TEMP ACTIVITY PERMIT - MINOR $180 per application $175 per application S-037 TEMP ACTIVITY PERMIT - MAJOR $725 per application $700 per application S-038 BUS LIC ZONING REVIEW - STANDARD $45 per business $45 per business S-039 BUS LIC ZONING REVIEW - SUPPLEMENT L$85 per business $85 per business S-040 PUBLIC CONVENIENCE & NECESS FINDIN $4,150 per application plus Legal Ad Noticing fee
$5,460 per application plus Legal
Ad Noticing fee
S-041 APPEAL TO PLANNING COMMISSION $5,270 per appeal plus Legal Ad Noticing fee
$6,835 per appeal plus Legal Ad
Noticing fee
S-042 APPEAL TO CITY COUNCIL $10,375 per appeal plus Legal Ad Noticing fee
$13,820 per appeal plus Legal Ad
Noticing fee
S-043 TIME EXT /RECONSID - ADMIN $2,090 per application $2,610 per application S-044 TIME EXT /RECONSID - PC/COUNCIL $6,900 per request $9,030 per request S-045 CONTINUANCE REQUESTED BY APPLICA N$235 per request plus any additional noticing costs
$370 per request plus any
additional noticing costs
S-046 GENERAL PLAN MAINTENANCE 5% of Buildin g Permit fees 5% of Buildin g Permit fees S-046A ANNEXATION $18,500 per application plus Legal
Ad Noticing fee
$24,105 per application plus Legal
Ad Noticing fee
S-046C AMEND GENERAL PLAN AND/OR ZONIN G$13,990 per application plus Legal Ad Noticing fee
$1,745 per application plus Legal
Ad Noticing fee
S-046E.1 SPECIFIC PLAN AMENDMENT [MAJOR] $13,060 per application $16,395 per application plus Legal Ad Noticing fee
S-046E.2 SPECIFIC PLAN AMENDMENT [MINOR] $8,245 per application plus Legal Ad Noticing fee
$10,410 per application plus Legal
Ad Noticing fee
S-046F DEVELOPMENT AGREEMENT $3,145 per application $3,850 per application S-046G CERTIFICATION OF COMPLIANCE $280 per application $350 per application S-046H ZONING VERIFICATION $280 per letter $350 per letter S-046I DOCUMENT COPY - COLOR 11X17 $2 per page $2 per page S-046J EXTRA PLANNING PLAN CHECK Charge the fully allocated hourly rates for all personnel involved,
with a 1 hour minimum.

Charge the fully allocated hourly
rates for all personnel involved,
with a 1 hour minimum.

S-046K EXTRA PLANNING INSPECTION Charge the fully allocated hourly rates for all personnel involved,
with a 1 hour minimum.

Charge the fully allocated hourly
rates for all personnel involved,
with a 1 hour minimum.

S-047 BUILDING PLAN CHECK/INSPECTION No Change from prior Building & Safet
y Fee Tables.

Suggest no change in fees
S-047A EXPEDITED BUILDING PERMIT Additional 50% over standard building permit fees
Additional 50% over standard
building permit fees
S-047B ADU PLAN CHECK/INSPECTION Varies using current fee structure $6.35 per sq ft S-048 COM DEV TECHNOLOGY SURCHARGE 2.5% of all Building & Safety fees 2.5% of all Building & Safety fees S-049 NEW METER SET
/INITIAL READ $275 per meter $350 per meter
S-050 DEVELOPMENT FEE ESTIMATION $120 per project $135 per project S-051 BUILDING PLAN COPY $120 per plan
$40 each additional design
professional

Plus actual cost of reproduction to
the Cit
y
$135 per plan
$ 45 each additional design
professional

Plus actual cost of reproduction to
the Cit
y
S-052 ENCROACHMENT PERMIT - SIDEWALK $430 - 1st 50 ft
$125 - ea addl 50 ft
$480 - 1st 50 ft
$140 - ea addl 50 ft
REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-053 ENCROACHMENT PERMIT - CURB/GUTT E$460 - 1st 50 ft $155 - ea addl 50 ft
$515 - 1st 50 ft
$175 - ea addl 50 ft
S-054 ENCROACHMENT PERMIT - DRIVEWAY A $430 - Residential $555 - Commercial
$680 - At-grade
$480 - Residential
$620 - Commercial
$765 - At-grade
S-055 ENCROACHMENT PERMIT - STREET EXC ATrench - $680 + $255 for ea 50 linear ft over 50 linear ft
Patch - $430P
othole - $310 + $255 for ea 50
linear ft over 50 linear ft
Bore Pit - $365
In addition to above fees:

Water T/Cross Connection - $1,060
Water Hot Tap (up to 2") - $825
Water Hot Tap (4"+) - $925
Sewer Tie-In Connection - $925
Trench - $765 + $280 ea 50 linear
ft over 50 linear ft
Patch - $480
Pothole - $340 + $280 for ea 50
linear ft over 50 linear ft
Bore Pit - $410
In addition to above fees:

Water T/Cross Connection - $1,185
Water Hot Tap (up to 2") - $905
Water Hot Tap (4"+) - $1,050
Sewer Tie-In Connection - $1,050
S-056 TEMPORARY ENCROACHMENT PERMIT $165
per permit $200 per permit
S-057 PUBLIC IMPROVEMENT INSPECTION $0-$10,000 - 10% of project valuation
$10,001- $25,000 - $1,000 plus

6.5% of project valuation over
$10,000
$25,001- $250,000 - $1,975 plus

2.75% of project valuation over
$25,000
$250,001 - $8,165 plus 2.5% of
project valuation over $250,000
$0-$10,000 - 12% of project
valuation
$10,001- $25,000 - $1,245 plus

8.3% of project valuation over
$10,000
$25,001- $250,000 - $2,495 plus

4.7% of project valuation over
$25,000
$250,001 - $13,145 plus 5.1% of
project valuation over $250,000
S-058 PUBLIC IMPROVEMENT PLAN CHECK $0-$10,000 - 8.35% of the project valuation
$10,001 - $25,000 - $830 plus

2.45% of valuation over $10,000
$25,001 - $250,000 - $1,205 plus

1.25% of valuation over $25,000
$251,001+ - $4,010 plus 0.84% of
valuation over $250,000
$0-$10,000 - 11% of the project
valuation
$10,001- $25,000 - $1,100 plus

2.8% of valuation over $10,000
$25,001- $250,000 - $1,520 plus

1.6% of valuation over $25,000
$251,001+ - $5,135 plus 1.1% of
valuation over $250,000
S-059 TRAFFIC CONTROL PLAN CHECK/INSPEC Residential $130 plus $25 for each additional day
Arterial/collector lane closure -
$185 plus $50 for each additional
day
Arterial/collector street closure -
$275 plus $50 for each additional
day
Residential $165 plus $35 for each
additional day
Arterial/collector lane closure -
$270 plus $70 for each additional
day
Arterial/collector street closure -
$400 plus $70 for each additional
day
S-060 ROUGH GRADING PLAN CHECK $335
per plan $475 per plan
REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-061 FINE GRADING PLAN CHECK $1,230 - 0-20,000 sq ft
$1,465 - 20,001 sq ft - 1 acre
$2,270 - 1-2 acres
$2,860 - 2-4 acres
$3,450 - 4-10 acres
$4,040 - 10+ acres
$1,740 - 0-20,000 sq ft
$2,055 - 20,001 sq ft - 1 acre
$3,215 - 1-2 acres
$4,050 - 2-4 acres
$4,885 - 4-10 acres
$5,720 - 10+ acres
S-062 GRADING INSPECTION $875 - 0-20,000 sq ft
$1,730 - 20,001 sq ft - 1 acre
$2,590 - 1-2 acres
$5,180 - 2-4 acres
$6,905 - 4-10 acres
$7,770 - 10+ acres
$1,125 - 0-20,000 sq ft
$2,255 - 20,001 sq ft - 1 acre
$2,980 - 1-2 acres
$6,760 - 2-4 acres
$9,015 - 4-10 acres
$10,140 - 10+ acres
S-063 SWPP BMP INSPECTION Fee is based on the estimated hours and costs related to a
particular project
Fee is based on the estimated
hours and costs related to a
particular project
S-064 POST-MITIGATION INSPECTION Fee is based on the estimated hours and costs related to a
particular project
Fee is based on the estimated
hours and costs related to a
particular project
S-065 TENTATIVE PARCEL MAP - ENGINEERIN G$4,650 per map $5,000 per map S-066 TENTATIVE TRACT MAP - ENGINEERING 5-20 lots - $4,090 21-40 lots - $6,220
41-80 lots - $8,890
81-120 lots - $12,780
121+ lots - $16,525
5-20 lots - $4,710
21-40 lots - $7,180
41-80 lots - $10,265
81-120 lots - $14,790
121+ lots - $19,085
S-067 FINAL PARCEL MAP - ENGINEERING $3,220 per map $3,435 per map S-068 FINAL TRACT MAP - ENGINEERING 5-20 lots - $2,965 plus $105 per lot 21-50 lots - $4,665 plus $100 per
lot over 20 lots
51+ lots - $7630 plus $65 per lot
over 50 lots
5-20 lots - $3,645 plus $135 per lot
21-50 lots - $5,680 plus $120 per
lot over 20 lots
51+ lots - $9,325 plus $80 per lot
over 50 lots
S-069 LOT LINE ADJUSTMENT - ENGINEERING $2,625
per application $3,345 per application
S-070 LOT MERGER - ENGINEERING $1,910 per application $2,625 per application S-071 CERTIFICATE OF COMPLIANCE $2,740 per application $3,820 per application S-072 MAP AMENDMENT $1,280 per map $1,790 per map
S-073 REIMBURSEMENT MAP AGREEMENT $4,385 per application $4,660 per application S-074 STREET /EASEMENT ABANDONMENT $4,725 per application $6,215 per application S-075 DEDICATION /EASEMENT CREATION $2,2655 per application $2,925 per application S-076 TRAFFIC STUDY REVIEW 110% of consultant costs
- 100% to consultant
- 10% to City for review
110% of consultant costs
- 100% to consultant
- 10% to City for review
S-077 APPEAL TO THE TRAFFIC COMMITTEE $295 per appeal $420 per appeal S-078 APPEAL OF TRAF COMM TO CITY COUNC I $915 per appeal $1,420 per appeal S-079 TRENCH RESURFACING 0-50 square feet - $75
50-100 square feet - $150
101+ square feet - $1.13 square
feet ($200 minimum)

For areas greater than 1,000
square feet, the customer can get
quotes and self-perform the work
as long as it meets City
s
pecifications.
0-50 square feet - $100
50-100 square feet - $200
101+ square feet - $1.50 square
feet ($200 minimum)

For areas greater than 1,000
square feet, the customer can get
quotes and self-perform the work
as long as it meets City
s
pecifications.

S-080 MISCELLANEOUS ENGINEERING SERVIC E Charge the fully allocated hourly rates for all personnel involved
plus any outside costs.

Charge the fully allocated hourly
rates for all personnel involved
plus any outside costs.

REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-081 CONSULTANT/OUTSIDE PLAN CHECK Charge the actual costs of the consultant plus 20%
Charge the actual costs of the
consultant plus 20%
S-082 WORK WITHOUT ENCROACHMENT PER M$250 - 1st violation (plus notification to Code Enforcement)
$500 - 2nd violation (plus
notification to Code Enforcement
and potential additional fees)
$1,000 - Each additional violation
(plus notification to Code
Enforcement, potential additional
fees, and potential revocation of
right to work on City ROW
projects)
Inspection time will be added at
the fully allocated hourly rates
when violation requires time of
City staff in excess of violation fee
charged.
$250 - 1st violation (plus
notification to Code Enforcement)
$500 - 2nd violation (plus
notification to Code Enforcement
and potential additional fees)
$1,000 - Each additional violation
(plus notification to Code
Enforcement, potential additional
fees, and potential revocation of
right to work on City ROW
projects)
Inspection time will be added at
the fully allocated hourly rates
when violation requires time of
City staff in excess of violation fee
charged.

S-083 PUBLIC WORKS ADMINISTRATION 110% of consultant costs -100% to consultant
- 10% to Cit
y for review
110% of consultant costs
-100% to consultant
- 10% to City for review
S-084 TRAFFIC MODEL MAINTENANCE 6% of Construction-related Conditional Use Permit and
Planned Develo
pment fees
6% of Construction-related
Conditional Use Permit and
Planned Develo
pment fees
S-085 CODE ENFORCEMENT INSPECTION $100 per inspection $95 per inspection S-086 INSPECTION WARRANT $545 per warrant $590 per warrant S-087 ABATEMENT WARRANT $985 per warrant $1,065 per warrant S-088 ABATEMENT PROCESSING $1,590 per abatement $1,535 per abatement S-089 CODE ENFORCEMENT LIEN SETUP $345 per lien plus any County filing fees
$350 per lien plus any County filing
fees
S-090 CODE ENFORCEMENT APPEAL $625 per appeal $630 per appeal S-091 COMPLIANCE ORDER HEARING $780 per hearing $695 per hearing S-092 UNPERMITTED CONSTR SPCL INVESTIG Actual staff time at fully allocated hourly rate plus any outside costs
Actual staff time at fully allocated
hourly rate plus any outside costs
S-093 SPECIAL BUSINESS INSPECTION $250 per business $240 per business S-094 WEED ABATEMENT $160 plus actual clearance cost if lots needs to be cleared
$275 per lien processing plus any
Count
y filing fees
$155 plus actual clearance cost if
lots needs to be cleared
$300 per lien processing plus any
Count
y filing fees
S-095 CODE ENFORCEMENT FINES $175 - 1st violation
$500 - 2nd violation
$1,000 - Each additional violation

These fines are for all code
violations
$175 - 1st violation
$500 - 2nd violation
$1,000 - Each additional violation

These fines are for all code
violations
S-096 NEW FIRE SPRINKLER SYSTEM PC/INSP $180 - 1 to 100 heads $240 - 101 to 200 heads
$295 - 201 to 350 heads
$ 60 - ea addl 25 heads beyond
350
$240 - 1 to 100 heads
$325 - 101 to 200 heads
$405 - 201 to 350 heads
$ 80 - ea addl 25 heads beyond
350
REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-097 TI FIRE SPRINKLER SYSTEM PC/INSP $ 70 - 1 to 20 heads $135 - 21 to 100 heads
$205 - 101 to 200 heads
$275 - 201 to 350 heads
$ 70 - each additional 25 heads
be
yond 350
$ 80 - 1 to 20 heads
$160 - 21 to 100 heads
$240 - 101 to 200 heads
$325 - 201 to 350 heads
$ 80 - each additional 25 heads
be
yond 350
S-098 STAND PIPE PLAN CHECK /INSPECTION $105 per plan/permit $160 per plan/permit S-099 UNDERGROUND PIPING PC /INSPECTION $215 per plan/permit $325 per plan/permit S-100 FIRE CYCLE SYSTEM PC /INSPECTION $240 per plan/permit $325 per plan/permit S-101 DRY CHEMICAL SYSTEM PC /INSPECTION $235 per plan/permit $325 per plan/permit S-102 NEW WET CHEM /KITCHEN HOOD PC/INS$235 per plan/permit $325 per plan/permit S-103 FIRE ALARM SYSTEM PC /INSPECTION $320 per plan/permit $485 per plan/permit S-104 FIRE ALARM MONITOR PC /INSPECTION $105 per plan/permit $160 per plan/permit S-105 NEW KITCHEN HOOD SYST PC /INSPECTIO$200 per plan/permit $285 per plan/permit S-106 NEW HIGH PILED STORAGE PC /INSPECT $465 per plan/permit $645 per plan/permit S-107 FIRE HYDRANT FLOW TEST WITNESS $130 per test $160 per test S-108 NEW OCC/TENANT IMPR FIRE PC/INSPE C35% of Building Plan Check and Permit fees for this project
35% of Building Plan Check and
Permit fees for this project
S-109 CODE INSP - KITCHEN HOOD SYSTEM $95 per inspection $120 per inspection S-110 CODE INSP - HIGH PILED STORAGE $205 per inspection $240 per inspection S-111 FIRE PRMT - EXHIBITS & TRADE $470 per permit $685 per permit S-112 FIRE PRMT - EXPLOSIVES $310 per permit $445 per permit S-113 FIRE PRMT - FIREWORKS AERIAL $580 per permit $845 per permit S-114 FIRE PRMT - TANKS & WELLS $365 per permit $525 per permit S-115 FIRE PRMT - LUMBER YARDS $260 per permit $365 per permit S-116 FIRE PRMT - CARNIVALS, FAIRS $470 per permit $685 per permit S-117 FIRE PRMT - PYROTECHNIC 75% of Actual staff time at fully allocated hourly rate plus any
actual costs but not less than $100
Actual staff time at fully allocated
hourly rate plus any actual costs
S-118 FIRE PRMT - REFRIGERATION EQUIP $365
per permit $525 per permit
S-119 FIRE PRMT - TEMP MEMBRANE/TENT $145 - 1 to 4 tents $265 - 5 to 8 tents
$380 - 9 to 12 tents
$495 - 13+ tents
$201 - 1 to 4 tents
$365 - 5 to 8 tents
$425 - 9 to 12 tents
$685 - 13+ tents
S-120 FIRE PRMT - TIRE REBUILDING PLANT $260 per permit $365 per permit S-121 FIRE PRMT - COMBUSTIBLE DUST $260 per permit $365 per permit S-122 FIRE PRMT - MULTIPLE PERMITS Char ge the highest applicable fee Char ge the highest applicable fee S-123 LIVE AUDIENCE FIRE INSPECTION Actual staff time at fully allocated hourly rate plus any outside costs
Actual staff time at fully allocated
hourly rate plus any outside costs
S-124 GENERAL FIRE CODE PERMIT $150 per permit $200 per permit S-125 LIFE SAFETY - HOTELS/MOTELS $135 - 4 to 15 units
$205 - 16 to 30 units
$340 - 31 to 50 units
$25 ea addl 25 units over 50
$160 - 4 to 15 units
$240 - 16 to 30 units
$405 - 31 to 50 units
$25 ea addl 25 units over 50
S-126 LIFE SAFETY - ASSEMBLY OCCUPANCY $120 - 50 to 100 occupants $240 - 101+ occupants
$160 - 50 to 100 occupants
$325 - 101+ occupants
S-127 LIFE SAFETY - HAZ MAT FACILITY $320 per inspection $405 per inspection S-128 MULTI-FAMILY DWELLING INSPECTION $110 - 3 to 15 units $180 - 16 to 30 units
$295 - 31 to 50 units
$25 ea addl 25 units over 50
$160 - 3 to 15 units
$240 - 16 to 30 units
$405 - 31 to 50 units
$25 ea addl 25 units over 50
S-129 OCCUPANCY INSP - BOARD & CARE HOM E$185 - 1st 10 bedrooms $ 65 - ea addl 10 bedrooms
$240 - 1st 10 bedrooms
$ 80 - ea addl 10 bedrooms
S-130 OCCUPANCY INSP - DAY CARE FACILITY $170 - 9-14 occupants $205 - 15+ occupants
$200 - 9-14 occupants
$240 - 15+ occupants
REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-131 OCCUPANCY INSP - CONVALESCENT HOS P$120 - 1st 10 beds $60 - ea addl 10 beds over 10
$145 - 1st 10 beds
$ 75 - ea addl 10 beds over 10
S-132 OCCUPANCY INSP - OTHER HOSPITAL $490 per inspection $645 per inspection S-133 OCCUPANCY INSP - PUBLIC/PRIV SCHOO L$380 - Elementary $765 - Secondary
$485 - Elementary
$970 - Secondary
S-134 OCCUPANCY INSP - OTHER STATE PROG $135 per inspection $160 per inspection S-135 ENGINE COMPANY INSPECTION $140 per inspection $175 per inspection S-136 FIRE BUSINESS INSPECTION $105 per inspection $155 per inspection S-137 BUSINESS LICENSE FIRE REVIEW $35 per business $75 per business S-138 FIRE CODE ENFORCEMENT INSPECTION $135 per inspection after the 3rd visit
$160 per inspection after the 3rd
visit
S-139 ADDITIONAL FIRE PLAN REVIEW $135 per re-submittal after the second submittal
$160 per re-submittal after the
second submittal
S-140 ADDITIONAL FIRE INSPECTION $135 per additional visit $160 per additional visit S-141 FALSE ALARM RESPONSE $300 per response after 1st visit and subsequent false alarms in any
12 month
period
$300 per response after 1st visit
and subsequent false alarms in any
12 month
period
S-142 FIRE INVESTIGATION Actual staff time at fully allocated hourly rate plus any outside costs
Actual staff time at fully allocated
hourly rate plus any outside costs
S-143 EMERG RESP - AMBULANCE TO HOSPITA L$115 per response $165 per response S-144 EMERG RESP - LIFT ASSIST NON-EMER $155 per response $165 per response S-145 FIRE DUI ACCIDENT RESPONSE Per California Government Code 53155, charge the actual costs
incurred up to $12,000 per
response for all responding
personnel
Per California Government Code
53155, charge the actual costs
incurred up to $12,000 per
response for all responding
personnel
S-146 SMALL FUELS CLEAN-UP 75% of actual staff time at fully allocated hourly rate plus any
outside costs
Actual staff time at fully allocated
hourly rate plus any outside costs
S-147 HAZ MAT INCIDENT RESPONSE 75% of actual staff time at fully allocated hourly rate plus any
outside costs
Actual staff time at fully allocated
hourly rate plus any outside costs
S-148 FIREWORKS BOOTH REVIEW
/INSPECTIO $750 per booth $795 per booth
S-149 FIRE INCIDENT REPORT COPY First 10 pages - No Charge Each page after 10 - $0.25 per page
First 10 pages - No Charge
Each page after 10 - $0.25 per page
S-150 FIRE ELECTRONIC FILE COPY $5 per disk $5 per disk S-151 POLICE FALSE ALARM RESPONSE $275 per response after the third response
$360 per response after the third
response
S-152 POLICE ALARM PERMIT $15 per permit $15 per permit S-153 SPECIAL BUSINESS REVIEW - NEW $80 per business $105 per business S-154 SPECIAL BUSINESS REVIEW - RENEWAL $75 per business $105 per business S-155 GUN DEALER PERMIT $120 per permit $165 per permit S-156 MASSAGE TECH /PARLOR LICENSE $95 per permit $105 per permit S-157 TOBACCO RETAILER PERMIT $505 - New
$335 - Renewal
$585 - New
$350 - Renewal
S-158 ABC ONE-DAY LICENSE $110 per application $125 per application S-159 TAXI CAB INSPECTIONS $80 per taxi/business $85 per taxi/business S-160 REPOSSESSED VEHICLE RELEASE California Government Code 26751
$15 per vehicle
California Government Code
26751
$15 per vehicle
S-161 STORED VEHICLE RELEASE $200 per vehicle $230 per vehicle S-162 CITATION SIGN OFF $15 per citation $15 per citation REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-163 POLICE DUI ACCIDENT RESPONSE Per California Government Code 53155, charge the actual costs
incurred up to $12,000 per
response for all responding
personnel
Per California Government Code
53155, charge the actual costs
incurred up to $12,000 per
response for all responding
personnel
S-164 CONCEALED WEAPON PERMIT California Penal Code Sections 12050-12054 and 26190a
New Permit - $100 ($20 paid at
time of application with remaining
amount paid upon issuing of
permit)
Renewal Permit - $25
Amended Permit - $10
Psychological testing costs are
added to the above
$935 - New. 50% of the fee is to be
paid at application submission
$620 - Renewal
$545 - Amendment

Applicant must also pay outside
party for LiveScan and
psychological testing
S-165 CLEARANCE LETTER $45
per letter $50 per letter
S-166 FINGERPRINT / LIVESCAN $16 per request $50 per request S-167 POLICE REPORT COPY First 10 pages - No Charge
Each page after 10 - $0.25 per page
First 10 pages - No Charge
Each page after 10 - $0.25 per page
S-168 POLICE ELECTRONIC FILE COPY $5 per disk $5 per disk S-188 TEMPORARY DUMPSTER BIN Fees include volume charges Residential:
90 gallon - $39
Cancellation - $36
(after delivery but before use)
Commercial:
4 yard - $162
6 yard - $172
Cancellation - $70
(after delivery but before use)
Fees include volume charges
Residential:
90 gallon - $39
Cancellation - $36
(after delivery but before use)
Commercial:
4 yard - $162
6 yard - $172
Cancellation - $70
(after delivery but before use)
S-189 DUMPSTER GRAVITY LOCK INSTALLATI O $136 per lock plus cost of lock $136 per lock plus cost of lock S-190 REFUSE CONTAINER SIZE EXCH/DELIV Residential - $36 per visit Commercial - $70 per visit
Residential - $36 per visit
Commercial - $70 per visit
S-191 SOLID WASTE EXTRA HAUL Fees below include volume
charges
Residential:
60 gallon - $16
90 gallon - $20
Commercial:
350 gallon - $70
2 yard - $80
3 yard - $90
4 yard - $90
6 yard - $100
Fees below include volume
charges
Residential:
60 gallon - $16
90 gallon - $20
Commercial:
350 gallon - $70
2 yard - $80
3 yard - $90
4 yard - $90
6 yard - $100
S-192 OVERLOADED SOLID WASTE CONTAINE RFees include volume charges Residential:
60 gallon - $4
90 gallon - $6
Commercial:
350 gallon - $10
2 yard - $10
3 yard - $16
4 yard - $20
6 yard - $30
Fees include volume charges
Residential:
60 gallon - $4
90 gallon - $6
Commercial:
350 gallon - $10
2 yard - $10
3 yard - $16
4 yard - $20
6 yard - $30
REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-193 SOLID WASTE CLEAN UP HAULING/DISP Cost determined by staff with charges at 100% of the fully
allocated hourly rate for all
personnel involved plus any
outside costs.

Cost determined by staff with
charges at 100% of the fully
allocated hourly rate for all
personnel involved plus any
outside costs.

S-195 SOLID WASTE TUB-OUT SERVICE $16
per account per month $16 per account per month
S-196 RECYCLE SERVICE ONLY Char ge monthly refuse services Char ge monthly refuse services S-196A RECYCLE BIN - 8 YARD 1st Bin Ea Addl
1 pickup per week: $ 338.90 $
280.50
2 pickup per week: $ 638.01 $
534.50
3 pickup per week: $ 937.13 $
788.49
4 pickup per week: $1,236.25
$1,042.49
5 pickup per week: $1,535.36
$1,296.49
6 pickup per week: $1,834.48
$1,550.49
1st Bin Ea Addl
1 pickup per week: $ 338.90 $
280.50
2 pickup per week: $ 638.01 $
534.50
3 pickup per week: $ 937.13 $
788.49
4 pickup per week: $1,236.25
$1,042.49
5 pickup per week: $1,535.36
$1,296.49
6 pickup per week: $1,834.48
$1,550.49
S-196B COMPACTOR SERVICE Double the rate of equivalent sized dumpster (minimum charge);
additional charges may apply
based on overall density as
determined b
y staff
Double the rate of equivalent sized
dumpster (minimum charge);
additional charges may apply
based on overall density as
determined b
y staff
S-197 CONSTRUCTION WATER METER RENTAL $165 - Installation $ 65 - Monthly read
$165 - Relocation
$165 - Removal

$15 - Daily Rental
Water Usage - Current water rates
based on water usa
ge
$165 - Installation
$ 65 - Monthly read
$165 - Relocation
$165 - Removal

$15 - Daily Rental
Water Usage - Current water rates
based on water usa
ge
S-198 FIRE METER ANNUAL REVIEW $35 per meter $35 per meter S-199 WATER WELL PERMIT $840 per permit $840 per permit S-200 REPAIR BROKEN ANGLE-STOP $565 per repair $565 per repair S-201 BROKEN WATER METER $165 plus actual costs of
replacement meter
$165 plus actual costs of
replacement meter
S-201A EXCESS OR LOST WATER 50% of excess/lost water over the average
50% of excess/lost water over the
average
S-201B WATER USE AFTER DISCONNECT $70.40 per incident $70.40 per incident S-202 UTILITY AGREEMENT Deposit determined by staff, but not less than $3,000, with charges
at the fully allocated hourly rates
for all personnel involved plus any
outside costs.

Deposit determined by staff, but
not less than $3,000, with charges
at the fully allocated hourly rates
for all personnel involved plus any
outside costs.

S-203 PRETREAT CLASS III PERMIT - NEW $215
per permit $215 per permit
S-204 PRETREAT CLASS III PERMIT - RENEWA L $70 per permit $70 per permit S-205 PRETREAT CLASS III PERMIT - INSPECT $215 per permit $215 per permit S-206 PRETREAT CLASS III PERMIT - REINSP $145 per permit $145 per permit S-207 PRETREAT HAULER PERMIT - NEW $215 per permit $215 per permit S-208 PRETREAT HAULER PERMIT - RENEWAL $145 per permit $145 per permit S-209 SEPTAGE STATION ACCESS CARD $35 per card $35 per card S-210 PRETREAT CLASS IV PERMIT - NEW $1,155 per permit $1,155 per permit S-211 PRETREAT CLASS IV PERMIT - RENEWAL $575 per permit $575 per permit S-212 PRETREAT CLASS IV PERMIT - INSPECT $435 per inspection $435 per inspection REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-213 QUARTERLY POTW SAMPLING Tier 1 - $360 per sampling event Tier 2 - $610 per sampling event
Tier 3 - $1,110 per sampling event

These fees include contract lab
costs.

Tier 1 - $360 per sampling event
Tier 2 - $610 per sampling event
Tier 3 - $1,110 per sampling event

These fees include contract lab
costs.

S-214 GREASE WASTE HAULER TANK DEPOSIT Security deposit - $2,700 per tank (based on cost to remove and
dispose of grease tank) plus $0.54
per gallon based on the size of the
tank (based on the cost to dispose
of grease)
The security deposit is refundable
when the tank and contents have
been removed from City property
and the area has been satisfactorily
cleaned.

Security deposit - $2,700 per tank
(based on cost to remove and
dispose of grease tank) plus $0.54
per gallon based on the size of the
tank (based on the cost to dispose
of grease)
The security deposit is refundable
when the tank and contents have
been removed from City property
and the area has been satisfactorily
cleaned.

S-215 PRETREAT CLASS IV MNTHLY METER RE
A$70 per reading $70 per reading
S-216 PRETREAT BLDG PERMIT PRE-SCREEN $35 per permit $35 per permit S-217 PRE-TREATMENT BUILDING PERMIT RE V$215 - Initial review $ 70 - Each additional review
$145 - Sign-off inspection
$215 - Initial review
$ 70 - Each additional review
$145 - Sign-off inspection
S-218 NEW BACKFLOW DEVICE REVIEW $240 - Initial review
$ 70 - Each additional review
$145 - Sign-off inspection
$240 - Initial review
$ 70 - Each additional review
$145 - Sign-off inspection
S-219 POST-CONST REQ ANN STORMWTR REP O$360 per facility per year $360 per facility per year S-220 SEWER FLOW ANALYSIS Fee determined by staff estimate for each review.

Fee determined by staff estimate
for each review.

S-221 SEWER MAIN CAPACITY VERIFICATION $390 per application $390 per application S-222 VIDEO SEWER LATERAL VERIFICATION $315 per application $315 per application S-222A SEPTAGE FEE $0.1297 per gallon, effective July 1, 2022
$0.1297 per gallon, effective July 1,
2022
S-222B EXPEDITED PLAN REVIEW - WASTEWAT EAdditional 50% over standard plan review fees
Additional 50% over standard plan
review fees
S-222C BACKFLOW PERMIT PRESCREEN $35 per permit $35 per permit S-222D PRETREATMENT PERMIT UPDATE $70 per permit $70 per permit S-223 NEW UTILITY ACCOUNT SETUP $80 per account $80 per account S-224 DELINQUENT WATER TURN-OFF/ON Late payment penalty - $15 48 hour notice - $5
Delinquent tagging - $25
Reconnection - $50 (limited by SB
998
)
Late payment penalty - $15
48 hour notice - $5
Delinquent tagging - $25
Reconnection - $50 (limited by SB
998
)
S-225 AFTER HOURS UTILITY TURN-ON $150 per reconnection due to the limits set in SB 998
$150 per reconnection due to the
limits set in SB 998
S-226 WATER METER LOCK INSTALLATION $75 per lock $75 per lock S-227 BROKEN WATER METER LOCK $75 per lock plus cost of the lock $75 per lock plus cost of the lock S-228 PULLED WATER METER $105 per meter $105 per meter
S-229 BUSINESS LICENSE - NEW $25 per application $35 per application S-230 BUSINESS LICENSE RENEWAL PROCESSI N$20 per renewal $35 per renewal S-231 BUSINESS LICENSE - CHANGE $25 per business $35 per business S-232 BUSINESS LICENSE - DUPLICATE COPY $10 per business $10 per business S-232A BUSINESS LICENSE - ADA FEE $4 per business license $4 per business license S-233 GOOD NEIGHBOR LICENSE $235 per license $255 per license REF_NO SVC_TITLE CURRENT FEE SUGGESTED FEE
S-234 NSF CHECK / ACH CHARGEBACK $75 per check/chargeback

Per Govt Code Section 6157, public
agencies are permitted to charge
full cost for this service.
$100 per check/chargeback

Per Govt Code Section 6157, public
agencies are permitted to charge
full cost for this service.

S-235 CREDIT CARD PROCESSING 2.5% of the amount char
ged 2.5% of the amount char ged
S-236 DOCUMENT COPY First 10 pages - No Charge
Each page after 10 - $0.25 per page
First 10 pages - No Charge
Each page after 10 - $0.25 per page
S-237 ELECTRONIC DOCUMENT COPY $5 per device $5 per device S-238 DOCUMENT CERTIFICATION $40 per document $50 per document S-239 NOTARY PUBLIC $15 per signature
California Government Code 8211
California Government Code 8211
$15 per signature
S-241 LEGAL AD NOTICING $580 per notice - 1/8 page
$150 per notice - 1/4 column
$300 per Ordinance - includes 2
notices

$580 per notice - 1/8 page
$150 per notice - 1/4 column
$300 per Ordinance - includes 2
notices
S-242 DOCUMENT/REPORT COMPILATION Actual staff time at fully allocated hourly rate plus any outside costs
Actual staff time at fully allocated
hourly rate plus any outside costs
S-242A TAXI CAB PERMIT AFFIRMATION $205
per business $405 per business
S-243 CIVIL LITIGATION ATTORNEY SERVICE Charge market rates for attorney services, which should at a
minimum be the fully allocated
hourly rate for each position.

Charge market rates for attorney
services, which should at a
minimum be the fully allocated
hourly rate for each position
S-244 AFFORDABLE HOUSING LIEN PROCESS $160 per lien plus any County filing fees
$245 per lien plus any County filing
fees
S-245 AFFORDABLE HOUSING RECONVEYANCE $160 per lien plus any County filing fees
$245 per lien plus any County filing
fees
LIBRARY ROOM RENTAL FEES
FACILITY/ACTIVITY COMM/PRIVATE RESIDENT NON‐PROFIT
CURRENT FEES
SHEPARD HALL $275 - HALF DAY (UP TO 4 HRS)
$575 - FULL DAY (UP TO 8 HRS)
$220 - HALF DAY (UP TO 4 HRS)
$460 - FULL DAY (UP TO 8 HRS)
$125 - HALF DAY (UP TO 4 HRS)
$253 - FULL DAY (UP TO 8 HRS)
LIBRARY LEARNING CENTER $175 - HALF DAY (UP TO 4 HRS)
$375 - FULL DAY (UP TO 8 HRS)
$140 - HALF DAY (UP TO 4 HRS)
$300 - FULL DAY (UP TO 8 HRS)
$88 - HALF DAY (UP TO 4 HRS)
$183 - FULL DAY (UP TO 8 HRS)
DOROTHEA NELSON CONFERENCE $70 - HALF DAY (UP TO 4 HRS) $150 - FULL DAY (UP TO 8 HRS)
$55 - HALF DAY (UP TO 4 HRS)
$120 - FULL DAY (UP TO 8 HRS)
$45 - HALF DAY (UP TO 4 HRS)
$95 - FULL DAY (UP TO 8 HRS)
AV SET UP STAFF TIME $14/HR $14/HR $14/HR
BEFORE/AFTER HOURS USE $20/HR $20/HR $20/HR
ART EXHIBIT/RECEPTION $20/3 HRS $20/3 HRS $20/3 HRS
AMENITIES PERMIT $24 $24 $24
CANCELLATION $40 $40 $40
SUGGESTED FULL COST RECOVERY FEES
SHEPARD HALL $275 - HALF DAY (UP TO 4 HRS)
$575 - FULL DAY (UP TO 8 HRS)
$220 - HALF DAY (UP TO 4 HRS)
$460 - FULL DAY (UP TO 8 HRS)
$125 - HALF DAY (UP TO 4 HRS)
$253 - FULL DAY (UP TO 8 HRS)
LIBRARY LEARNING CENTER $175 - HALF DAY (UP TO 4 HRS)
$375 - FULL DAY (UP TO 8 HRS)
$140 - HALF DAY (UP TO 4 HRS)
$300 - FULL DAY (UP TO 8 HRS)
$88 - HALF DAY (UP TO 4 HRS)
$183 - FULL DAY (UP TO 8 HRS)
DOROTHEA NELSON CONFERENCE $70 - HALF DAY (UP TO 4 HRS) $150 - FULL DAY (UP TO 8 HRS)
$55 - HALF DAY (UP TO 4 HRS)
$120 - FULL DAY (UP TO 8 HRS)
$45 - HALF DAY (UP TO 4 HRS)
$95 - FULL DAY (UP TO 8 HRS)
AV SET UP STAFF TIME $15/HR $15/HR $15/HR
BEFORE/AFTER HOURS USE $20/HR $20/HR $20/HR
ART EXHIBIT/RECEPTION $20/3 HRS $20/3 HRS $20/3 HRS
AMENITIES PERMIT $31 $31 $31
CANCELLATION $50 $50 $50
The following User Fees did not change and are listed to be included in the Master User Fee Schedule:
• Library Fees - (non-facility rentals)
• Building Plan Check and Inspection Fees
• Police Department - Services for Special Public Events • Recreation and Parks Facility and Program Fees

PROPOSED USER FEE SCHEDULE
13 LIBRARY FEES
Fee Category Fee Description Qualifier Fee
Copier per b/w print $0.15
Copier per color print $0.50
Printer Printer per b/w print $0.15
per color print $0.50
Late Fees Most Items per day $0.25
Laptops per hour $1.00
Library of Things per day $0.25
DVD/Blu-ray per day $0.25
Book Club in a Bag per day $1.00
Lost Books/Materials Adult Fiction per item $35.00
Replacement Fees Adult Non-Fiction per item $40.00
Compact Discs per item $30.00
DVDs per item $30.00
Juvenile Fiction per item $25.00
Juvenile non-Fiction per item $25.00
Juvenile Paperbacks per item $6.00
Magazines per item $8.00
Pamphlets per item $3.00
Reference per item $60.00
Spanish Paperbacks per item $3.00
Books on CD per disk $10.00
Library of Things per item Value of Item or Repair cost Lost Library Card per incident $1.00
Worn/Damaged Card No Charge
Collections Fee Delinquent Account per patron $10.00
Repair Fees Lost Library Card per item $1.00
Barcode Torn off per item $1.00
RFID Torn off per item $1.50
Pocket Torn Off per item $1.00
Other Repairable Damage Librarian's discretion
Processing Fee per item $5.00
Missing DVD/Bk on CD insert per item $5.00
Missing CD case per item $1.00
Missing bag for Children's Cassette per item $2.00
Other Fees Temporary Patron (with ID) $10.00
Temporary Patron (no ID) $20.00
Interlibrary Loan Interlibrary Loan per item $15.00
Passport Fees Acceptance/Execution Fee per person $35.00 Photo Service per person $10.00
BUILDING PERMIT FEES ‐ NEW CONSTRUCTION
UBC UBC Occupancy Area CONSTRUCTION TYPES
Class Type in S.F. I ‐A, I‐BI I ‐A, III‐A, VB‐1 HOUR II‐B, III‐B, IV V‐B A-1 Assembly 1,000 2,868.40 2,274.90 n.a.

A-2 Theater, Church, Gyms 5,000 8,712.40 6,909.90 n.a.

A-2.1 10,000 14,874.70 11,796.80 n.a. 20,000 24,543.20 19,465.90 n.a. 50,000 47,600.20 37,751.80 n.a. 100,000 82,981.90 65,812.80 n.a.

A or B Restaurant 1,000 3,389.30 2,688.00 2,338.20 Laundromat 5,000 10,167.70 8,064.00 7,012.70 10,000 17,409.60 13,806.60 12,006.70 20,000 28,655.70 22,726.20 19,762.90 50,000 57,465.80 45,576.20 39,631.60 100,000 105,995.20 84,065.20 73,101.00 A-3 Assembly 100 539.20 427.40 372.00 500 1,849.10 1,466.90 1,275.10 1,000 2,850.00 2,260.70 1,966.30 2,000 4,313.30 3,421.20 2,974.90 5,000 8,318.80 6,598.60 5,737.80 10,000 14,173.40 11,240.90 9,775.20 B Medical Office 1,000 3,234.80 2,565.90 2,231.20 5,000 10,167.70 8,064.00 7,012.70 10,000 17,305.40 13,724.50 11,934.60 20,000 28,501.20 22,604.10 19,656.30 50,000 60,018.70 47,600.20 41,391.80 100,000 111,542.30 88,464.40 76,925.10 B Offices 1,000 2,796.30 2,321.10 2,018.80 5,000 8,781.90 6,965.20 6,056.70 10,000 14,944.40 11,852.20 10,306.80 20,000 24,649.90 19,550.80 17,000.50 50,000 50,224.10 39,833.40 34,637.90 100,000 89,818.20 71,235.00 61,943.60 E-1 Schools 500 1,973.80 1,466.90 1,275.10 E-2 2,500 5,572.70 4,154.80 3,611.80 5,000 9,244.90 6,965.20 6,056.70 10,000 15,680.10 12,096.70 10,519.20 25,000 31,071.00 23,948.60 20,824.50 50,000 54,201.20 39,833.40 34,637.90 F-1 Factory 1,000 1,876.20 1,487.50 1,487.50 F-2 (Include H occupancy) 5,000 5,224.30 4,143.20 4,143.20 10,000 8,842.60 7,012.70 7,012.70 20,000 15,272.20 12,112.00 12,112.00 50,000 30,277.10 24,013.00 24,013.00 100,000 47,022.50 37,293.40 37,293.40 S-1 Warehouse, Storage 5,000 4,688.90 3,718.70 3,718.70 S-2 Ministorage 25,000 15,942.70 12,643.40 12,643.40 50,000 26,526.20 21,038.30 21,038.30 100,000 45,281.70 35,912.90 35,912.90 250,000 92,973.30 73,738.00 73,738.00 500,000 164,577.80 130,526.50 130,526.50 H-4 Repair Garage 1,000 1,694.70 1,344.60 1,168.40 S-3 Gas Stations 5,000 4,622.00 3,665.90 3,187.20 BUILDING PERMIT FEES ‐ NEW CONSTRUCTION
UBC UBC Occupancy Area CONSTRUCTION TYPES
Class Type in S.F. I ‐A, I‐BI I ‐A, III‐A, VB‐1 HOUR II‐B, III‐B, IV V‐B 10,000 7,549.10 5,987.20 5,206.00 20,000 13,095.00 10,386.40 9,031.70 50,000 24,342.50 19,306.20 16,788.20 100,000 41,750.90 33,113.10 28,793.30 H-5 Aircraft Hanger 1,000 1,406.50 1,115.60 1,115.60 S-5 5,000 3,884.60 3,081.60 3,081.60 10,000 6,028.40 4,781.60 4,781.60 20,000 10,181.90 8,075.50 8,075.50 50,000 18,018.30 14,290.40 14,290.40 100,000 25,320.50 20,080.90 20,080.90 I-1.1 Hospitals 200 1,394.70 1,105.20 1,105.20 Nursery: Full-Time 1,000 4,153.60 3,294.20 3,294.20 Nursing Home 2,000 6,720.70 5,329.40 5,329.40 4,000 10,929.50 8,667.50 8,667.50 10,000 19,827.30 15,725.30 15,725.30 20,000 33,626.50 26,668.80 26,668.80 I-1.2 Health Care Centers 1,000 3,349.40 2,655.90 2,655.90 Ambulatory Clinics 5,000 10,850.90 8,605.60 8,605.60 10,000 18,402.80 14,595.60 14,595.60 20,000 30,167.60 23,925.50 23,925.50 50,000 61,219.00 48,554.00 48,554.00 100,000 108,514.40 86,062.20 86,062.20 I-2 Nursing Home 1,000 2,947.90 2,338.20 2,338.20 5,000 9,110.30 7,225.10 7,225.10 10,000 15,539.90 12,325.80 12,325.80 20,000 25,180.10 19,971.40 19,971.40 50,000 51,719.10 41,018.70 41,018.70 100,000 95,921.00 76,076.00 76,076.00 M Stores (Retail) 1,000 2,465.40 1,954.50 1,699.70 5,000 6,933.10 5,498.10 4,781.60 10,000 12,016.80 9,530.90 8,287.90 20,000 20,336.90 16,129.40 14,025.40 50,000 40,210.60 31,890.40 27,731.90 100,000 70,098.80 55,596.10 48,343.90 R-1 Apartment Buildings 1,000 2,545.20 2,018.80 2,018.80 5,000 7,501.90 5,949.90 5,949.90 10,000 12,994.80 10,306.80 10,306.80 20,000 21,837.30 17,318.30 17,318.30 50,000 44,075.90 34,956.70 34,956.70 100,000 77,165.70 61,199.90 61,199.90 R-1 Hotels & Motels 1,000 2,745.80 2,178.40 2,178.40 5,000 8,305.90 6,588.20 6,588.20 10,000 14,601.80 11,581.90 11,581.90 20,000 24,114.80 19,124.80 19,124.80 50,000 50,639.70 40,162.80 40,162.80 100,000 87,078.60 69,063.30 69,063.30 R-3 Dwellings-Custom 1,000 n.a. n.a. 2,496.30
2,000 n.a. n.a. 3,825.40
3,000 n.a. n.a. 5,100.80
4,000 n.a. n.a. 6,374.60
BUILDING PERMIT FEES ‐ NEW CONSTRUCTION
UBC UBC Occupancy Area CONSTRUCTION TYPES
Class Type in S.F. I ‐A, I‐BI I ‐A, III‐A, VB‐1 HOUR II‐B, III‐B, IV V‐B 5,000 n.a. n.a. 7,649.70
10,000 n.a. n.a. 12,855.60
R-3 Dwellings-Production 1,000 n.a. n.a. 1,859.30 2,000 n.a. n.a. 2,868.40
3,000 n.a. n.a. 3,825.40
4,000 n.a. n.a. 4,781.60
5,000 n.a. n.a. 5,418.50
10,000 n.a. n.a. 9,244.00
BUILDING FEES
Description Unit Fee
Administrative Fees
Travel and Documentation 28.00
Permit Issuance 38.10
Standard Hourly Rate 76.30
Antenna 0 to 30 ft 101.70
+30 ft 254.30
Appeal of Abatement Notice each 76.30
Awning or Canopy each 95.40
Change of Occupancy each 95.40
Interior wall each 76.30
Exterior wall each 76.30
Commercial Coach (per unit) each unit 127.20
Compliance Inspections/Reinspections each 95.40
Demolition 0 to 1000 s.f. 99.20
1001-5000 s.f. 171.70
ea add'l 1000 s.f. 19.10
Pre-Demolition Inspection (first hour) each 95.40
each add'l hour 76.30
New door (non structural) each 64.90
New door (structural shear wall/masonry) each 76.30
Masonry Fireplace each 133.50
Pre-Fabricated / Metal Fireplace each 114.40
Fire Sprinklers 0 to 2000 s.f. 120.80
2001 to 5000 s.f. 178.00
5001 to 15,000 s.f. 248.00
15,001 to 25.000 s.f. 305.20
25,001 to 50,000 s.f. 438.70
ea add'l 10,000 s.f. 40.70
Fire Alarms 0 - 5000 s.f. 82.70
5001 - 10,000 s.f. 133.50
10,001- 50,000 s.f. 171.70
50,001 - 100,000 s.f.. 235.20
ea add'l 100,000 s.f. 52.10
Flag pole each 57.20
Grading Permit Fee by most cubic yds-cut or fill 51 to 100 190.70 101 to 1000 305.20
1,001 to 10,000 476.80
10,001 to 100,000 648.50
ea add'l 100,000 190.70
Greenhouse (non-commercial) each 152.60
BUILDING FEES
Description Unit Fee
Minimum Permit Fee, no inspections each 38.10
With 1 inspection each 76.30
With 2 inspections each 114.40
With 3 inspections each 152.60
Paint Booths 0-200 s.f. 267.00
201-400 s.f. 324.30
401-600 s.f. 381.50
ea add'l 500 s.f. 33.10
Parking Lot Restriping 0-1000 s.f. 61.00
1001-5000 s.f. 89.00
5001-10,000 s.f. 95.40
ea add'l 10,000 s.f. 22.90
Partition - Commercial, Interior up to 12' high up to 30 l.f.. 114.40 Additional partition each 30 l.f. 26.70
Partition - Commercial, Interior over 12' high up to 30 l.f.. 120.80 Additional partition each 30 l.f. 36.90
Permit Issuance Fee each 38.10
Photovoltaic System 0 to 5 KWh 158.90
each add'l KWh 34.30
Pile Foundation
Cast in Place Concrete (first 10 piles) up to 10 171.70 Stucco Applications up to 400 s.f. 76.30
Additional Stucco Application each 400 s.f. 52.10
Relocated Building each 267.00
Block and Retaining Wall up to 4' high 0 to 20 l.f. 95.40 21 to 50 l.f. 120.80
51-100 l.f. 203.50
ea add'l 100 l.f.. 40.70
Block and Retaining Wall over 4' high 0 to 20 l.f. 114.40 21 to 50 l.f. 158.90
51-100 l.f. 216.20
ea add'l 100 l.f.. 81.40
Wood and Chain Link Fence or Wire 0 to 20 l.f. 45.80
21 to 50 l.f. 52.10
51-100 l.f. 82.70
ea add'l 100 l.f.. 26.70
Residential
Remodel 0 to 100 s.f. 190.70
101 to 300 s.f. 324.30
301 to 500 s.f. 419.60
501 to 800 s.f. 610.40
ea add'l 100 s.f. 57.20
BUILDING FEES
Description Unit Fee
Garage Conversion 0 to 300 s.f. 534.10
301 to 500 s.f. 801.10
501 to 700 s.f. 1,030.00
ea add'l 100 s.f. 76.30
Room Addition (includes lights/receptacles) 0 to 200 s.f. 495.90 201 to 400 s.f. 801.10
401 to 600 s.f. 991.80
601 to 800 s.f. 1,258.90
ea add'l 100 s.f. 114.40
Carport 0 to 500 s.f. 381.50
501 to 1000 s.f. 534.10
1001 to 2000 s.f. 763.00
ea add'l 100 s.f. 57.20
Accessory Building 0 to 120 s.f. 133.50
121 to 300 s.f. 209.80
301-500 s.f. 286.10
ea add'l 100 s.f. 45.80
Detached Garage 0 to300 s.f. 343.30
301 to 500 s.f. 553.10
501 to 700 s.f. 648.50
ea add'l 100 s.f. 76.30
Patio Covers
Lightweight, no footings 152.60
201 to 400 s.f. 209.80
401 to 600 s.f. 267.00
ea add'l 100 s.f. 56.00
Solid roof covering and footings 0 to 200 s.f. 190.70
201 to 400 s.f. 248.00
401 to 600 s.f. 305.20
ea add'l 100 s.f. 56.00
Patio Enclosure with existing roof 0 to 200 s.f. 267.00 201 to 400 s.f. 343.30
401 to 600 s.f. 515.00
ea add'l 100 s.f. 76.30
Manufactured Sunroom 0 to 200 s.f. 152.60
201 to 400 s.f. 171.70
401 to 600 s.f. 228.90
ea add'l 100 s.f. 57.20
Site Built Sunroom, all new construction 0 to 200 s.f. 305.20 201 to 400 s.f. 381.50
401 to 600 s.f. 553.10
ea add'l 100 s.f. 89.00
BUILDING FEES
Description Unit Fee
Wood Decks 0 to 100 s.f. 75.00
101 to 300 s.f. 139.90
301 to500 s.f. 158.90
ea add'l 200 s.f. 52.10
Re-Roofing
Basic Reroof 63.60
1001 to 2000 s.f. 76.30
2001 to 3000 s.f. 82.70
3001 to 4000 s.f. 101.70
4001 to 20,000 s.f. 120.80
Complex Reroof up to 1000 s.f. 101.70
1001 to 2000 s.f. 120.80
2001 to 3000 s.f. 139.90
3001 to 4000 s.f. 158.90
4001 to 20,000 178.00
Complex Structural Reroof up to 1000 s.f. 165.30
1001 to 2000 s.f. 197.10
2001 to 3000 s.f. 235.20
3001 to 4000 s.f. 286.10
4001 to 20,000 s.f. 330.60
Siding
Stone and Brick Veneer (interior or exterior) 87.70
All Other up to 400 s.f. 82.70
Additional siding each 400 s.f. 22.90
Signs
Freeway sign, engineered 197.10
Wall or Awning each 62.30
Wall or Awning with Electrical each 69.90
Monument each 82.70
Monument with Electrical each 100.50
Skylights 1 to 2 64.90
each add'l 15.30
Storage Racks
0-8' high (up to 100 l.f.) first 100 l.f. 114.40
each addl 100 l.f. 26.70
over 8' high (up to 100 l.f.) first 100 l.f. 152.60
each addl 100 l.f. 33.10
Spa or Hot Tub Built-in each 190.70
Spa or Hot Tub Portable each 52.10
Sauna - steam each 133.50
Swimming Pool - Including Plumb/Electrical
Above Ground/Vinyl each 152.60
Fiberglass in ground each 305.20
BUILDING FEES
Description Unit Fee
Gunite-per longest dimension 0 to 15 l.f. 610.40
16 to 30 l.f. 610.40
31 to 50 l.f. 705.70
ea add'l 5 l.f. 83.90
Other Miscellaneous Fees
Supplemental Plan Check Fee 76.30
Supplemental Inspection Fee per hour 76.30
Emergency (Non-Scheduled) Call-Out Fee 305.20
After Hours (Scheduled) Call-Out Fee 2 Hours 152.60
Each additional hour Per Hour 76.30
Re-Check Fee (first 1/2-hour) 38.10
Each additional 1/2 hour (or portion thereof) each 1/2 hour 38.10 Reinspection Fee (first 1/2 hour) up to 1/2 hour 38.10
Each additional 1/2 hour (or portion thereof) each 1/2 hour 38.10 Plan Scanning & Digitization
Base Fee-up to 3 sheets each permit 5.10
Up to 8.5 X 11 per sheet 0.00
Addressing Fee first address 57.20
each additional 2.50
Certificate of Occupancy Fee each 25.40
Temporary Certificate of Occupancy each 63.60
MECHANICAL PERMIT FEES
Stand Alone Mechanical Plan Check 76.30
Furnaces forced air or gravity, incl ducts & vents 38.10 Heater (Wall, Suspended, or Floor) 25.40
HVAC Combination Units
up to 100,000 BTU/h 38.10
over 100,000 BTU/h 57.20
Appliance Vent 19.10
Repair/Additions to systems 38.10
Boilers, Compressors, Absorption Systems
up to 3 HP/100,000 BTU/hr 38.10
over 3HP/100,000 to 15 HP/500,000 BTU/hr 50.90
over 15HP/500,000 to 30 HP/1,000,000 BTU/hr 63.60
over 30HP/1,000,000 to 50 HP/1,750,000 BTU/hr 76.30
over 50 HP/1,750,000 BTU/hr 114.40
Air Handler w/ducts to 10,000 CFM 25.40
over 10,000 CFM 38.10
Evaporative Cooler 19.10
Make-up Air System 38.10
Moisture Exhaust Duct (Clothes Dryer) 25.40
Variable Air Volume Box (Including Duct Work) 25.40
Ventilation or Exhaust Fan (Single Duct) - each 25.40
BUILDING FEES
Description Unit Fee
Kitchen Stove Hood incl Duct (Residential) 19.10
Exhaust Hood - Type I (Commercial Grease Hood) 57.20
Exhaust Hood - Type II (Commercial Steam Hood) 25.40
Incinerator, commercial 38.10
Refrigerator Condenser, remote 19.10
Walk-in Box / Refrigerator 50.90
Gas System (up to 4 outlets) 31.80
each additional outlet 6.40
Other Mechanical Inspections (per hour) 76.30
PLUMBING PERMIT FEES
Stand Alone Plumbing Plan Check 76.30
Plumbing Permit Issuance 38.10
Plumbing Fixture or Trap 15.30
Building Sewer 38.10
Grease Trap 38.10
Industrial Interceptor incl drain and vent 50.90
Ejector Pump 19.10
Backflow Preventer 25.40
Roof Drain - Rainwater System per drain 15.30
Water Heater incl vent 31.80
Gas System 1-4 outlets 31.80
each add'l outlet 6.40
Water Pipe Installation/Alteration/Repair/Water Treatment 25.40 Drain-Vent Repair / Alterations 25.40
Medical Gas System (Each Outlet) 19.10
Water Storage Tanks 0 to 100 gallons 19.10
101 to 500 gallons 38.10
over 500 gallons 50.90
Solar water panels 0 to 500 s.f. 25.40
over 500 s.f. 38.10
Water Softener 25.40
Private Sewage disposal system
Septic tank 57.20
Leach field 57.20
Lawn Sprinkler on one meter 19.10
Other Plumbing and Gas Inspections (per hour) 76.30
BUILDING FEES
Description Unit Fee
ELECTRICAL PERMIT FEES
Stand Alone Electrical Plan Check 76.30
Other Electrical Inspections (per hour) 76.30
Services (up to 600 volts) 0 to100 Amps 31.80
101 to 200 Amps 50.90
201 to 400 Amps 76.30
401 to 800 Amps 114.40
801 to 1600 Amps 178.00
over 1600 Amps 222.50
Services (over 600 volts) 0 to 400 Amps 184.40
401 to 800 Amps 254.30
over 800 Amps 317.90
Subpanels 0 to 100 Amps 25.40
101 to 225 Amps 38.10
226 to 400 Amps 57.20
401 to 800 Amps 95.40
over 800 Amps 127.20
Individual Circuit 15 to 40 Amp 19.10
50 to 175 Amps 25.40
200 Amps and larger circuits 31.80
Temporary Service (each) 38.10
Temporary Pole (each) 38.10
Outdoor Lighting, Pole mounted, 1 to 2 units 19.10
each additional 2 units 6.40
Outdoor Lighting, Mounted on Building, vapor, halide, high intensity First Unit 20.30
Each additional unit 6.40
Lighting/Receptacles: flat rate per s.f
Garage, Warehouse, Accessory 0.06
Office, Assembly, Restaurant, Residential 0.09
Assembly, Schools, Churches, Nursing Homes 0.10
Dining, Hospital, convalescent Hospitals, 3 Story R1 0.11 Receptacles, Lights, Switches each 1.27
Busways
Trolly & plug-in-type, each 100 feet or fraction 12.70
Spa - in ground 25.40
Swimming Pool - in ground 76.30
Solar Photovoltaic Systems
Ground Mounted Racks 57.20
Roof Mounted Racks 1 to 3 panels 25.40
Roof Mounted Racks 4 to 10 panels 31.80
Roof Mounted Racks over 10 panels 50.90
Inverter, batteries, components 38.10
BUILDING FEES
Description Unit Fee
Motor, Transformer, Heater, Compressor, Generator - Each up to 1 HP/KW/KVA 12.70
2 to 10 HP/KW/KVA 25.40
11 to 50 HP/KW/KVA 38.10
51 to 100 HP/KW/KVA 76.30
Over 100 HP/KW/KVA 114.40
Miscellaneous Apparatus, Conduits and Conductors 38.10
POLICE DEPARTMENT
Police Officer Per hour Fully Allocated Rate
Police Corporal Per hour Fully Allocated Rate
Police Sergeant Per hour Fully Allocated Rate
Police Reserve Officer Per hour Fully Allocated Rate
Police Motorcycle Per hour Fully Allocated Rate
All Other Police Vehicles Per hour Fully Allocated Rate DUI Accident Fully Allocated Rate
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Adam ‐ Bocce Court
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ MCC ‐ Assembly Room
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Adam Park Per Day $784.50
8806/001-708-88-06
Full Day (up to 8 hours) - Resident Adam Park Per Day $627.50 8806/001-708-88-06
Half Day (up to 4 hours) Adam Park Per Day $535.50
8806/001-708-88-06
Half Day (up to 4 hours) - Resident Adam Park Per Day $428.50 8806/001-708-88-06
Adam ‐ MCC ‐ Event Center
Per Hour Adam Park Per Hour $76.50
8806/001-708-88-06
Per Hour - Resident Adam Park Per Hour $61.00
8806/001-708-88-06
Adam ‐ MCC ‐ Exterior BBQ Pit
Per Day Adam Park Per Day $31.00
8806/001-708-88-06
Adam ‐ MCC ‐ Full Raquetball Courts
Per Hour Adam Park Per Hour $6.50
8806/001-708-88-06
Adam ‐ MCC ‐ Kitchen
Per Day Adam Park Per Day $40.50
8806/001-708-88-06
Adam ‐ MCC ‐ Lobby
Per Day Adam Park Per Day $40.50
8806/001-708-88-06
Per Day - Resident Adam Park Per Day $32.50
8806/001-708-88-06
Adam ‐ MCC ‐ Meeting Room
Full Day (up to 8 hours) Adam Park Per Day $377.50
8806/001-708-88-06
Full Day (up to 8 hours) - Resident Adam Park Per Day $302.00 8806/001-708-88-06
Half Day (up to 4 hours) Adam Park Per Day $299.00
8806/001-708-88-06
Half Day (up to 4 hours) - Resident Adam Park Per Day $239.00 8806/001-708-88-06
Adam ‐ MCC ‐ Raquetball Court # 1
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ MCC ‐ Raquetball Court # 2
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Adam ‐ MCC ‐ Studio
Full Day (up to 8 hours) Adam Park Per Day $377.50
8806/001-708-88-06
Full Day (up to 8 hours) - Resident Adam Park Per Day $302.00 8806/001-708-88-06
Half Day (up to 4 hours) Adam Park Per Day $299.00
8806/001-708-88-06
Half Day (up to 4 hours) - Resident Adam Park Per Day $239.00 8806/001-708-88-06
Adam ‐ Minami Community Center ‐ Full
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Adam Park Per Hour $14.00
8806/001-708-88-06
Full Facility With Alcohol Adam Park Per Day $1,629.00
8806/001-708-88-06
Full Facility With Alcohol - Adam Park Per Day $1,303.00 8806/001-708-88-06
Full Facility Without Alcohol Adam Park Per Day $1,308.00 8806/001-708-88-06
Full Facility Without Alcohol - Resident Adam Park Per Day $1,046.50 8806/001-708-88-06
In Room Alcohol Permit Adam Park Per Day $439.00
8806/001-708-88-06
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Adam ‐ Northside Tennis Courts
Per Hour Adam Park Per Hour $9.50
8806/001-708-88-06
Adam ‐ Outdoor Area ‐ Full
Building Attendant Adam Park Per Hour $14.00
8806/001-708-88-06
Lights - Adam Park Adam Park Field Lights Per Hour $17.00 8307/001-708-83-07
Per Day Adam Park Per Day $3,048.00
8806/001-708-88-06
Portable toilets - contract Department Programs Each $130.50 8098/001-718-22-00
Adam ‐ Outdoor Basketball Court
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Pickleball Court
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Adam ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Adam Park Per Day $198.00
8806/001-708-88-06
Per Day - Resident Adam Park Per Day $158.50
8806/001-708-88-06
Adam ‐ Sand Volleyball Ct # 1
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Sand Volleyball Ct # 2
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Sand Volleyball Ct # 3
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Sand Volleyball Ct # 4
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Sand Volleyball Ct ‐ Full
Per Hour Adam Park Per Hour $13.00
8806/001-708-88-06
Adam ‐ Softball Field
Lights - Adam Park Adam Park Field Lights Per Hour $17.00 8307/001-708-83-07
Per Hour Adam Park Per Hour $15.00
8806/001-708-88-06
Per Hour - Resident Adam Park Per Hour $12.00
8806/001-708-88-06
Adam ‐ Southside Tennis Courts
Per Hour Adam Park Per Hour $9.50
8806/001-708-88-06
Adam ‐ Tennis Court # 1
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Tennis Court # 2
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Tennis Court # 3
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Tennis Court # 4
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Tennis Court # 5
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
Adam ‐ Tennis Court #6
Per Hour Adam Park Per Hour $3.00
8806/001-708-88-06
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Adam ‐ Tennis Courts ‐ Full
Per Hour Adam Park Per Hour $19.00
8806/001-708-88-06
Adam Basin ‐ Full
Per Hour Adam Park Per Hour $60.50
8806/001-708-88-06
Per Hour - Resident Adam Park Per Hour $48.50
8806/001-708-88-06
Adam Basin Event Space # 1
Per Hour Adam Park Per Hour $15.00
8806/001-708-88-06
Per Hour - Resident Adam Park Per Hour $12.00
8806/001-708-88-06
Adam Basin Event Space # 2
Per Hour Adam Park Per Hour $15.00
8806/001-708-88-06
Per Hour - Resident Adam Park Per Hour $12.00
8806/001-708-88-06
Adam Basin Event Space # 3
Per Hour Adam Park Per Hour $15.00
8806/001-708-88-06
Per Hour - Resident Adam Park Per Hour $12.00
8806/001-708-88-06
Adam Basin Event Space # 4
Per Hour Per Hour Per Hour $15.00
Per Hour - Resident Per Hour - Resident Per Hour $12.00 Adam Park ‐ Full
Full Park Full Park Per Day $4,795.50
Administrative Office ‐ Parking Lot
Per Day Per Day Per Day $305.50
Alice Trefts Park ‐ Full Unlighted ‐ $17 per hour
Lighted ‐ additional $17 per hour
Admission Charge Alice Trefts Park Per Day $305.50
8807/001-708-88-07
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Alice Trefts Park Per Hour $14.00
8807/001-708-88-07
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Per Day Alice Trefts Park Per Day $4,795.50
8807/001-708-88-07
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
AMCYC ‐ Arts Center
Full Day (up to 8 hours) Maldonado Community Youth Center Per Day $377.50 8804/001-708-88-04
Full Day (up to 8 hours) - Resident Maldonado Community Youth Center Per Day $302.00 8804/001-708-88-04
Half Day (up to 4 hours) Maldonado Community Youth Center Per Day $299.00 8804/001-708-88-04
Half Day (up to 4 hours) - Resident Maldonado Community Youth Center Per Day $239.00 8804/001-708-88-04
AMCYC ‐ Conference Room
Per Day Maldonado Community Youth Center Per Day $79.50 8804/001-708-88-04
Per Day - Resident Maldonado Community Youth Center Per Day $63.50 8804/001-708-88-04
AMCYC ‐ Event Center
Admission Charge Maldonado Community Youth Center Per Day $305.50 8804/001-708-88-04
Building Attendant Maldonado Community Youth Center Per Hour $14.00 8804/001-708-88-04
Full Day (up to 8 hours) Maldonado Community Youth Center Per Day $936.00 8804/001-708-88-04
Full Day (up to 8 hours) - Resident Maldonado Community Youth Center Per Day $749.00 8804/001-708-88-04
Half Day (up to 4 hours) Maldonado Community Youth Center Per Day $627.50 8804/001-708-88-04
Half Day (up to 4 hours) - Resident Maldonado Community Youth Center Per Day $502.00 8804/001-708-88-04
In Room Alcohol Permit Department Programs Per Day $439.00 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
AMCYC ‐ Event Center/Stage
Full Facility With Alcohol Maldonado Community Youth Center Per Day $1,629.00 8804/001-708-88-04
Full Facility With Alcohol - Maldonado Community Youth Center Per Day $1,303.00 8804/001-708-88-04
Full Facility Without Alcohol Maldonado Community Youth Center Each $1,308.00 8804/001-708-88-04
Full Facility Without Alcohol Maldonado Community Youth Center Each $1,046.50 8804/001-708-88-04
AMCYC ‐ Exterior BBQ Pit
Per Day Maldonado Community Youth Center Per Day $31.00 8804/001-708-88-04
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
AMCYC ‐ Fitness Center
Full Day (up to 8 hours) Maldonado Community Youth Center Per Day $377.50 8804/001-708-88-04
Full Day (up to 8 hours) - Resident Maldonado Community Youth Center Per Day $302.00 8804/001-708-88-04
Half Day (up to 4 hours) Maldonado Community Youth Center Per Day $299.00 8804/001-708-88-04
Half Day (up to 4 hours) - Resident Maldonado Community Youth Center Per Day $239.00 8804/001-708-88-04
AMCYC ‐ Freedom Monument
Per Day Maldonado Community Youth Center Per Day $92.00 8804/001-708-88-04
Per Day - Resident Maldonado Community Youth Center Per Day $73.50 8804/001-708-88-04
AMCYC ‐ Full
Per Day Maldonado Community Youth Center Per Day $1,747.00 8804/001-708-88-04
AMCYC ‐ Game Room
Full Day (up to 8 hours) Maldonado Community Youth Center Per Day $377.50 8804/001-708-88-04
Full Day (up to 8 hours) - Resident Maldonado Community Youth Center Per Day $302.00 8804/001-708-88-04
Half Day (up to 4 hours) Maldonado Community Youth Center Per Day $299.00 8804/001-708-88-04
Half Day (up to 4 hours) - Resident Maldonado Community Youth Center Per Day $239.00 8804/001-708-88-04
AMCYC ‐ Kitchen
Per Day Maldonado Community Youth Center Per Day $40.50 8804/001-708-88-04
AMCYC ‐ Meeting Room
Per Day Maldonado Community Youth Center Per Day $79.50 8804/001-708-88-04
Per Day - Resident Maldonado Community Youth Center Per Day $63.50 8804/001-708-88-04
AMCYC ‐ Multimedia Center
Full Day (up to 8 hours) Maldonado Community Youth Center Per Day $377.50 8804/001-708-88-04
Full Day (up to 8 hours) - Resident Maldonado Community Youth Center Per Day $302.00 8804/001-708-88-04
Half Day (up to 4 hours) Maldonado Community Youth Center Per Day $299.00 8804/001-708-88-04
Half Day (up to 4 hours) - Resident Maldonado Community Youth Center Per Day $239.00 8804/001-708-88-04
AMCYC ‐ Outdoor Basketball Court
Per Hour Maldonado Community Youth Center Per Hour $3.00 8804/001-708-88-04
AMCYC ‐ Rear Parking Lot
Per Day Maldonado Community Youth Center Per Day $305.50 8804/001-708-88-04
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
AMCYC ‐ Roundabout Area
Per Day Maldonado Community Youth Center Per Day $92.00 8804/001-708-88-04
Per Day - Resident Maldonado Community Youth Center Per Day $73.50 8804/001-708-88-04
AMCYC ‐ Stage
Per Day Maldonado Community Youth Center Per Day $40.50 8804/001-708-88-04
Per Day - Resident Maldonado Community Youth Center Per Day $32.50 8804/001-708-88-04
AMCYC ‐ Technology Center
Full Day (up to 8 hours) Maldonado Community Youth Center Per Day $377.50 8804/001-708-88-04
Full Day (up to 8 hours) - Resident Maldonado Community Youth Center Per Day $302.00 8804/001-708-88-04
Half Day (up to 4 hours) Maldonado Community Youth Center Per Day $299.00 8804/001-708-88-04
Half Day (up to 4 hours) - Resident Maldonado Community Youth Center Per Day $239.00 8804/001-708-88-04
Armstrong Park ‐ Full
Per Day Other Recreation and Parks Income Per Day $3,048.00 8070/001-708-89-00
ATK ‐ Assembly Room
Full Day (up to 8 hours) Atkinson Park Per Day $784.50
8810/001-708-88-10
Full Day (up to 8 hours) - Resident Atkinson Park Per Day $627.50 8810/001-708-88-10
Half Day (up to 4 hours) Atkinson Park Per Day $535.50
8810/001-708-88-10
Half Day (up to 4 hours) - Resident Atkinson Park Per Day $428.50 8810/001-708-88-10
ATK ‐ Assembly Room ‐ Full
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Atkinson Park Per Hour $14.00
8810/001-708-88-10
Full Facility With Alcohol Atkinson Park Per Day $1,629.00 8810/001-708-88-10
Full Facility With Alcohol - Atkinson Park Per Day $1,303.00 8810/001-708-88-10
Full Facility Without Alcohol Atkinson Park Per Day $1,308.00 8810/001-708-88-10
Full Facility Without Alcohol - Resident Atkinson Park Per Day $1,046.50 8810/001-708-88-10
In Room Alcohol Permit Department Programs Per Day $439.00 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATK ‐ Classroom ‐ Outside
Full Day (up to 8 hours) Atkinson Park Per Day $377.50
8810/001-708-88-10
Full Day (up to 8 hours) - Resident Atkinson Park Per Day $302.00 8810/001-708-88-10
Half Day (up to 4 hours) Atkinson Park Per Day $299.00
8810/001-708-88-10
Half Day (up to 4 hours) - Resident Atkinson Park Per Day $239.00 8810/001-708-88-10
ATK ‐ Classroom I
Full Day (up to 8 hours) Atkinson Park Per Day $377.50
8810/001-708-88-10
Full Day (up to 8 hours) - Resident Atkinson Park Per Day $302.00 8810/001-708-88-10
Half Day (up to 4 hours) Atkinson Park Per Day $299.00
8810/001-708-88-10
Half Day (up to 4 hours) - Resident Atkinson Park Per Day $239.00 8810/001-708-88-10
ATK ‐ Classroom II
Full Day (up to 8 hours) Atkinson Park Per Day $377.50
8810/001-708-88-10
Full Day (up to 8 hours) - Resident Atkinson Park Per Day $302.00 8810/001-708-88-10
Half Day (up to 4 hours) Atkinson Park Per Day $299.00
8810/001-708-88-10
Half Day (up to 4 hours) - Resident Atkinson Park Per Day $239.00 8810/001-708-88-10
ATK ‐ Computer Lab ‐ Outside
Full Day (up to 8 hours) Atkinson Park Per Day $377.50
8810/001-708-88-10
Full Day (up to 8 hours) - Resident Atkinson Park Per Day $302.00 8810/001-708-88-10
Half Day (up to 4 hours) Atkinson Park Per Day $299.00
8810/001-708-88-10
Half Day (up to 4 hours) - Resident Atkinson Park Per Day $239.00 8810/001-708-88-10
ATK ‐ Conference Room
Per Day Atkinson Park Per Day $80.00
8810/001-708-88-10
Per Day - Resident Atkinson Park Per Day $64.00
8810/001-708-88-10
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATK ‐ Event Space
Admission Charge Atkinson Park Per Day $305.50
8810/001-708-88-10
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Atkinson Park Per Hour $14.00
8810/001-708-88-10
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Atkinson Park Atkinson Park Field Lights Per Hour $17.00 8302/001-708-83-02
Per Day Atkinson Park Per Day $274.50
8810/001-708-88-10
Per Hour Atkinson Park Per Hour $18.50
8810/001-708-88-10
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
ATK ‐ Kitchen
Per Day Atkinson Park Per Day $40.50
8810/001-708-88-10
ATK ‐ Outdoor Area ‐ Full
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Atkinson Park Per Hour $14.00
8810/001-708-88-10
Building Attendant 2 Atkinson Park Per Hour $14.00
8810/001-708-88-10
Building Attendant 3 Atkinson Park Per Hour $14.00
8810/001-708-88-10
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Atkinson Park Atkinson Park Field Lights Per Hour $17.00 8302/001-708-83-02
Per Day Atkinson Park Per Day $3,048.00
8810/001-708-88-10
Portable toilets - contract Department Programs Each $130.50 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
ATK ‐ Outdoor Basketball Court
Per Hour Atkinson Park Per Hour $3.00
8810/001-708-88-10
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATK ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Atkinson Park Per Day $198.00
8810/001-708-88-10
Per Day - Resident Atkinson Park Per Day $158.50
8810/001-708-88-10
ATK ‐ Tennis Court # 1
Per Hour Atkinson Park Per Hour $3.00
8810/001-708-88-10
ATK ‐ Tennis Court # 2
Per Hour Atkinson Park Per Hour $3.00
8810/001-708-88-10
ATK ‐ Tennis Court # 3
Per Hour Atkinson Park Per Hour $3.00
8810/001-708-88-10
ATK ‐ Tennis Court # 4
Per Hour Atkinson Park Per Hour $3.00
8810/001-708-88-10
ATK ‐ Tennis Courts ‐ Full
Per Hour Atkinson Park Per Hour $13.00
8810/001-708-88-10
Atkinson Community Center ‐ Full
Admission Charge Atkinson Park Per Day $305.50
8810/001-708-88-10
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Atkinson Park Per Hour $14.00
8810/001-708-88-10
Per Day Atkinson Park Per Day $1,747.00
8810/001-708-88-10
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Atkinson Park ‐ Full
Admission Charge Atkinson Park Per Day $305.50
8810/001-708-88-10
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Atkinson Park Per Hour $14.00
8810/001-708-88-10
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Lights - Atkinson Park Atkinson Park Field Lights Per Hour $17.00 8302/001-708-83-02
Per Day Atkinson Park Per Day $4,795.50
8810/001-708-88-10
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Community Garden ‐ Full
Per Day Alice Trefts Park Per Day $0.00
8807/001-708-88-07
ATP ‐ Elwin Mussell Senior Center ‐ Full
Admission Charge Alice Trefts Park Per Day $305.50
8807/001-708-88-07
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Department Programs Per Hour $14.00
8098/001-718-22-00
Full Facility With Alcohol Alice Trefts Park Per Day $1,629.00 8807/001-708-88-07
Full Facility With Alcohol - Alice Trefts Park Per Day $1,303.00 8807/001-708-88-07
Full Facility Without Alcohol Alice Trefts Park Per Day $1,308.00 8807/001-708-88-07
Full Facility Without Alcohol - Resident Alice Trefts Park Per Day $1,046.50 8807/001-708-88-07
In Room Alcohol Permit Alice Trefts Park Per Day $439.00 8807/001-708-88-07
Private Security Officer - Shift 1 Alice Trefts Park Per Hour $38.00 8807/001-708-88-07
ATP ‐ EMSC ‐ Audrey Silva Rooms
Building Attendant Alice Trefts Park Per Hour $14.00
8807/001-708-88-07
Full Day (up to 8 hours) Alice Trefts Park Per Day $936.00 8807/001-708-88-07
Full Day (up to 8 hours) - Resident Alice Trefts Park Per Day $749.00 8807/001-708-88-07
Half Day (up to 4 hours) Alice Trefts Park Per Day $627.50 8807/001-708-88-07
Half Day (up to 4 hours) - Resident Alice Trefts Park Per Day $502.00 8807/001-708-88-07
ATP ‐ EMSC ‐ Conference Room
Per Day Alice Trefts Park Per Day $79.50
8807/001-708-88-07
Per Day - Resident Alice Trefts Park Per Day $63.50
8807/001-708-88-07
ATP ‐ EMSC ‐ Exterior BBQ Pit
Per Day Alice Trefts Park Per Day $31.00
8807/001-708-88-07
ATP ‐ EMSC ‐ Kitchen
Per Day Alice Trefts Park Per Day $40.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ EMSC ‐ Multipurpose Room
Building Attendant Alice Trefts Park Per Hour $14.00
8807/001-708-88-07
Full Day (up to 8 hours) Alice Trefts Park Per Day $377.50 8807/001-708-88-07
Full Day (up to 8 hours) - Resident Alice Trefts Park Per Day $302.00 8807/001-708-88-07
Half Day (up to 4 hours) Alice Trefts Park Per Day $299.00 8807/001-708-88-07
Half Day (up to 4 hours) - Resident Alice Trefts Park Per Day $239.00 8807/001-708-88-07
Kitchen Alice Trefts Park Per Day $40.50
8807/001-708-88-07
ATP ‐ EMSC ‐ Pool Room
Full Day (up to 8 hours) Alice Trefts Park Per Day $377.50 8807/001-708-88-07
Full Day (up to 8 hours) - Resident Alice Trefts Park Per Day $302.00 8807/001-708-88-07
Half Day (up to 4 hours) Alice Trefts Park Per Day $299.00 8807/001-708-88-07
Half Day (up to 4 hours) - Resident Alice Trefts Park Per Day $239.00 8807/001-708-88-07
ATP ‐ EMSC ‐ Silva # 1
Building Attendant Alice Trefts Park Per Hour $14.00
8807/001-708-88-07
Full Day (up to 8 hours) Alice Trefts Park Per Day $434.50 8807/001-708-88-07
Full Day (up to 8 hours) - Resident Alice Trefts Park Per Day $347.50 8807/001-708-88-07
Half Day (up to 4 hours) Alice Trefts Park Per Day $351.00 8807/001-708-88-07
Half Day (up to 4 hours) - Resident Alice Trefts Park Per Day $281.00 8807/001-708-88-07
ATP ‐ EMSC ‐ Silva # 2
Building Attendant Alice Trefts Park Per Hour $14.00
8807/001-708-88-07
Full Day (up to 8 hours) Alice Trefts Park Per Day $784.50 8807/001-708-88-07
Full Day (up to 8 hours) - Resident Alice Trefts Park Per Day $627.50 8807/001-708-88-07
Half Day (up to 4 hours) Alice Trefts Park Per Day $535.50 8807/001-708-88-07
Half Day (up to 4 hours) - Resident Alice Trefts Park Per Day $428.50 8807/001-708-88-07
ATP ‐ Media Center
Per Day Alice Trefts Park Per Day $1,747.00
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot # 1
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 2
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 3
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $35.00
8807/001-708-88-07
ATP ‐ Plot # 4
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 5
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 6
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 64
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 7
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 8
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot # 9
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #10
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #11
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #12
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #13
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #14
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #15
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #16
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #17
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #18
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #19
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #20
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #21
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #22
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #23
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #24
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #25
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #26
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #27
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #28
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #29
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #30
Annual Fee Alice Trefts Park Each $46.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #31
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #32
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #33
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #34
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #35
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #36
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #37
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #38
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #39
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #40
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #41
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #42
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #43
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #44
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #45
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #46
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #47
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #48
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #49
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #50
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #51
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #52
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #53
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #54
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #55
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #56
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #57
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #58
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #59
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #60
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #61
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #62
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #63
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #65
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #66
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #67
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #68
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #69
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #70
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #71
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #72
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #73
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #74
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #75
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #76
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #77
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #78
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #79
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #80
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
ATP ‐ Plot #81
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #82
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #83
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #84
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #85
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #86
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #87
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #88
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
ATP ‐ Plot #89
Annual Fee Alice Trefts Park Each $49.50
8807/001-708-88-07
Annual Fee - Resident Alice Trefts Park Each $39.50
8807/001-708-88-07
Bob Orach Park ‐ Full
Per Day Westgate Park Per Day $4,795.50
8049/001-708-88-11
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
BOP ‐ Community Room
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Westgate Park Per Day $435.50
8049/001-708-88-11
Full Day (up to 8 hours) - Resident Westgate Park Per Day $348.50 8049/001-708-88-11
Half Day (up to 4 hours) Westgate Park Per Day $351.00
8049/001-708-88-11
Half Day (up to 4 hours) - Resident Westgate Park Per Day $281.00 8049/001-708-88-11
BOP ‐ Event Space
Per Hour Westgate Park Per Hour $15.00
8049/001-708-88-11
Per Hour - Resident Westgate Park Per Hour $12.00
8049/001-708-88-11
Buena Vista Park ‐ Full
Admission Charge Other Recreation and Parks Income Per Day $305.50 8070/001-708-89-00
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Other Recreation and Parks Income Per Hour $14.00 8070/001-708-89-00
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $3,048.00 8070/001-708-89-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
BVP ‐ Area # 1
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $198.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $158.50 8070/001-708-89-00
BVP ‐ Area # 2
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $198.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $158.50 8070/001-708-89-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
BVP ‐ Area # 3
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $198.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $158.50 8070/001-708-89-00
BVP ‐ Event Space
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Courts - Adam Park Other Recreation and Parks Income Per Hour $15.00 8070/001-708-89-00
Per Hour - Resident Other Recreation and Parks Income Per Hour $12.00 8070/001-708-89-00
BVP ‐ Plaza
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $334.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $267.00 8070/001-708-89-00
CC ‐ Broadway Parkway
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
CC ‐ City Hall Courtyard
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
CC ‐ City Hall Parking Lot
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
CC ‐ Civic Center ‐ Full
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Other Recreation and Parks Income Per Hour $14.00 8070/001-708-89-00
Per Day Other Recreation and Parks Income Per Day $738.00 8070/001-708-89-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
CC ‐ Lavagnino Plaza
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
CC ‐ Lower City Hall Parking Structure
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
CC ‐ McClelland Street Corridor
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
CC ‐ Parking Structure
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
CC ‐ Upper City Hall Parking Structure
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Other Recreation and Parks Income Per Day $92.00 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $73.50 8070/001-708-89-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Crossroads ‐ North Basin Field
Admission Charge Crossroads Basin Per Day $305.50
8816/001-708-88-23
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Other Recreation and Parks Income Per Hour $14.00 8070/001-708-89-00
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Crossroads Basin Per Hour $15.00
8816/001-708-88-23
Per Hour - Resident Crossroads Basin Per Hour $12.00
8816/001-708-88-23
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
Crossroads ‐ South Basin Field
Admission Charge Crossroads Basin Per Day $305.50
8816/001-708-88-23
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Other Recreation and Parks Income Per Hour $14.00 8070/001-708-89-00
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Crossroads Basin Per Hour $15.00
8816/001-708-88-23
Per Hour - Resident Crossroads Basin Per Hour $12.00
8816/001-708-88-23
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Crossroads Basin ‐ Full
Admission Charge Crossroads Basin Per Day $305.50
8816/001-708-88-23
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Other Recreation and Parks Income Per Hour $14.00 8070/001-708-89-00
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Crossroads Basin Per Hour $30.00
8816/001-708-88-23
Per Hour - Resident Crossroads Basin Per Hour $24.00
8816/001-708-88-23
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
El Camino ‐ Gymnasium
Per Hour El Camino Jr. High School Per Hour $76.50
8817/001-708-88-14
Per Hour - Resident El Camino Jr. High School Per Hour $61.00 8817/001-708-88-14
Elks ‐ Event Space
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Elks Field Elks Field Lights Per Hour $17.00
8303/001-708-83-03
Per Hour Elks Field Per Hour $15.00
8814/001-708-88-20
Per Hour - Resident Elks Field Per Hour $17.00
8814/001-708-88-20
Elks Baseball Field
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Elks Field Elks Field Lights Per Hour $17.00
8303/001-708-83-03
Per Hour Elks Field Per Hour $15.00
8814/001-708-88-20
Per Hour - Resident Elks Field Per Hour $17.00
8814/001-708-88-20
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Elks Field ‐ Full
Admission Charge Elks Field Per Day $305.50
8814/001-708-88-20
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Elks Field Elks Field Lights Per Hour $17.00
8303/001-708-83-03
Per Hour Elks Field Per Hour $30.00
8814/001-708-88-20
Per Hour - Resident Elks Field Per Hour $24.00
8814/001-708-88-20
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Fesler ‐ Gymnasium
Per Hour Fesler Jr. High School Per Hour $76.50
8818/001-708-88-15
Per Hour - Resident Fesler Jr. High School Per Hour $61.00 8818/001-708-88-15
Fletcher ‐ Parking Lot
Fletcher Parking Lot Fletcher Park Each $4,999.00
8815/001-708-88-26
Fletcher ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Fletcher Park Per Day $92.00
8815/001-708-88-26
Per Day - Resident Fletcher Park Per Day $73.50
8815/001-708-88-26
Fletcher Park ‐ Full
Per Day Fletcher Park Per Day $3,048.00
8815/001-708-88-26
Hagerman Sports Complex ‐ Full
Admission Charge Hagerman Park Per Day $305.50
8085/001-708-89-03
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
BBQ Pit Department Programs Each $31.00
8098/001-718-22-00
Booking Cancellation Fee Hagerman Park Each $366.00
8085/001-708-89-03
Building Attendant Hagerman Park Per Hour $14.00
8085/001-708-89-03
Building Attendant 2 Hagerman Park Per Hour $14.00
8085/001-708-89-03
Building Attendant 3 Hagerman Park Per Hour $14.00
8085/001-708-89-03
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Per Day Hagerman Park Per Day $3,048.00
8085/001-708-89-03
Portable toilets - contract Department Programs Each $130.50 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
Pickleball - without lights Per Hour $5.00
Pickleball -with lights Per Hour $7.00
Henry Grennan ‐ Event Space
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Oakley Park Per Hour $15.00
8820/001-708-88-21
Per Hour - Resident Oakley Park Per Hour $12.00
8820/001-708-88-21
HSC ‐ Alex Lobo Field # 1
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Per Hour Hagerman Park Per Hour $15.00
8085/001-708-89-03
Per Hour - Resident Hagerman Park Per Hour $12.00
8085/001-708-89-03
HSC ‐ Back Parking Lot
Per Day Hagerman Park Per Day $92.00
8085/001-708-89-03
Per Day - Resident Hagerman Park Per Day $73.50
8085/001-708-89-03
HSC ‐ Bonnie Bebernes Field # 3
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Per Hour Hagerman Park Per Hour $15.00
8085/001-708-89-03
Per Hour - Resident Hagerman Park Per Hour $12.00
8085/001-708-89-03
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
HSC ‐ Dining Room
Per Day Hagerman Park Per Day $40.50
8085/001-708-89-03
Per Day - Resident Hagerman Park Per Day $32.50
8085/001-708-89-03
HSC ‐ Event Space #1
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Per Hour Hagerman Park Per Hour $15.00
8085/001-708-89-03
Per Hour - Resident Hagerman Park Per Hour $12.00
8085/001-708-89-03
HSC ‐ Event Space #2
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Per Hour Hagerman Park Per Hour $15.00
8085/001-708-89-03
Per Hour - Resident Hagerman Park Per Hour $12.00
8085/001-708-89-03
HSC ‐ Frank Salazar Field # 4
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Per Hour Hagerman Park Per Hour $15.00
8085/001-708-89-03
Per Hour - Resident Hagerman Park Per Hour $12.00
8085/001-708-89-03
HSC ‐ Main Parking Lot
Per Day Hagerman Park Per Day $305.50
8085/001-708-89-03
HSC ‐ Meeting Room
Building Attendant Hagerman Park Per Hour $14.00
8085/001-708-89-03
Per Day Hagerman Park Per Day $79.50
8085/001-708-89-03
Per Day - Resident Hagerman Park Per Day $63.50
8085/001-708-89-03
HSC ‐ Overflow Parking Lot
Per Day Hagerman Park Per Day $305.50
8085/001-708-89-03
HSC ‐ Ron Lobo Field # 2
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Per Hour Hagerman Park Per Hour $15.00
8085/001-708-89-03
Per Hour - Resident Hagerman Park Per Hour $12.00
8085/001-708-89-03
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
HSC ‐ Softball Fields ‐ Full
Admission Charge Hagerman Park Per Day $305.50
8085/001-708-89-03
Adult Tournament - 4 fields Hagerman Park Per Day $835.50 8085/001-708-89-03
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
BBQ Pit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Hagerman Park Per Hour $14.00
8085/001-708-89-03
Event Support Service Fee Department Programs Each $13.00 8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
In Room Alcohol Permit Department Programs Per Day $439.00 8098/001-718-22-00
Lights - Hagerman Sports Center Hagerman Park Field Lights Per Hour $17.00 8305/001-708-83-05
Portable toilets - contract Department Programs Each $130.50 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Vendor Fee Department Programs Each $49.50
8098/001-718-22-00
Youth Tournament - 4 fields Hagerman Park Per Day $642.50 8085/001-708-89-03
Jim May Park ‐ Full
Per Day Jim May Park Per Day $3,048.00
8825/001-708-88-25
JMP ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Jim May Park Per Day $92.00
8825/001-708-88-25
Per Day - Resident Jim May Park Per Day $73.50
8825/001-708-88-25
JMP ‐ Waterfront Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Jim May Park Per Day $92.00
8825/001-708-88-25
Per Day - Resident Jim May Park Per Day $73.50
8825/001-708-88-25
Joe White Park ‐ Full
Per Day Other Recreation and Parks Income Per Day $3,048.00 8070/001-708-89-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Kunst ‐ Gymnasium
Per Hour Kunst Jr. High School Per Hour $76.50
8014/001-708-88-12
Per Hour - Resident Kunst Jr. High School Per Hour $61.00 8014/001-708-88-12
LFRP ‐ Corral Area
Per Day Los Flores Ranch Per Day $334.00
8813/001-708-88-13
Per Day - Resident Los Flores Ranch Per Day $267.00
8813/001-708-88-13
LFRP ‐ Oak Tree Study Area
Per Day Los Flores Ranch Per Day $334.00
8813/001-708-88-13
Per Day - Resident Los Flores Ranch Per Day $267.00
8813/001-708-88-13
LFRP ‐ School House Picnic Area
Per Day Los Flores Ranch Per Day $198.00
8813/001-708-88-13
Per Day - Resident Los Flores Ranch Per Day $158.50
8813/001-708-88-13
LFRP ‐ Visitor Center
Full Day (up to 8 hours) Los Flores Ranch Per Day $377.50 8813/001-708-88-13
Full Day (up to 8 hours) - Resident Los Flores Ranch Per Day $302.00 8813/001-708-88-13
Half Day (up to 4 hours) Los Flores Ranch Per Day $299.00 8813/001-708-88-13
Half Day (up to 4 hours) - Resident Los Flores Ranch Per Day $239.00 8813/001-708-88-13
Los Flores Ranch Park ‐ Full
Per Day Los Flores Ranch Per Day $609.50
8813/001-708-88-13
Michael Maramonte Park ‐ Full
Per Day Michael Maramonte Park Per Day $4,795.50
8805/001-708-88-05
MMP ‐ Event Space
Per Hour Michael Maramonte Park Per Hour $15.00
8805/001-708-88-05
Per Hour - Resident Michael Maramonte Park Per Hour $12.00 8805/001-708-88-05
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
MMP ‐ Multi‐Purpose Room & Patio
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Michael Maramonte Park Per Day $434.50 8805/001-708-88-05
Full Day (up to 8 hours) - Resident Michael Maramonte Park Per Day $347.50 8805/001-708-88-05
Half Day (up to 4 hours) Michael Maramonte Park Per Day $351.00 8805/001-708-88-05
Half Day (up to 4 hours) - Resident Michael Maramonte Park Per Day $281.00 8805/001-708-88-05
MMP ‐ Softball Field
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Michael Maramonte Park Per Hour $15.00
8805/001-708-88-05
Per Hour - Resident Michael Maramonte Park Per Hour $12.00 8805/001-708-88-05
MMP ‐ Tennis Court # 1
Per Hour Michael Maramonte Park Per Hour $3.00
8805/001-708-88-05
MMP ‐ Tennis Court # 2
Per Hour Michael Maramonte Park Per Hour $3.00
8805/001-708-88-05
MMP ‐ Tennis Courts ‐ Full
Per Hour Michael Maramonte Park Per Hour $6.50
8805/001-708-88-05
NCB ‐ Classroom
Full Day (up to 8 hours) Other Recreation and Parks Income Per Day $377.50 8070/001-708-89-00
Full Day (up to 8 hours) - Resident Other Recreation and Parks Income Per Day $302.00 8070/001-708-89-00
Half Day (up to 4 hours) Other Recreation and Parks Income Per Day $299.00 8070/001-708-89-00
Half Day (up to 4 hours) - Resident Other Recreation and Parks Income Per Day $239.00 8070/001-708-89-00
NCB ‐ Kitchen
Per Day Other Recreation and Parks Income Per Day $40.50 8070/001-708-89-00
NCB ‐ Office # 1
Per Day Other Recreation and Parks Income Per Day $79.50 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $63.50 8070/001-708-89-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
NCB ‐ Office # 2
Per Day Other Recreation and Parks Income Per Day $79.50 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $63.50 8070/001-708-89-00
NCB ‐ Office # 3
Per Day Other Recreation and Parks Income Per Day $79.50 8070/001-708-89-00
Per Day - Resident Other Recreation and Parks Income Per Day $63.50 8070/001-708-89-00
NCB ‐ Parking Lot
Per Day Other Recreation and Parks Income Per Day $305.50 8070/001-708-89-00
NCB ‐ Studio
Full Day (up to 8 hours) Other Recreation and Parks Income Per Day $377.50 8070/001-708-89-00
Full Day (up to 8 hours) - Resident Other Recreation and Parks Income Per Day $302.00 8070/001-708-89-00
Half Day (up to 4 hours) Other Recreation and Parks Income Per Day $299.00 8070/001-708-89-00
Half Day (up to 4 hours) - Resident Other Recreation and Parks Income Per Day $239.00 8070/001-708-89-00
Newlove Community Center ‐ Full
Per Day Other Recreation and Parks Income Per Day $1,747.50 8070/001-708-89-00
North Preisker Ranch Park ‐ Full
Per Day North Preisker Ranch Park Per Day $3,048.00
8819/001-708-88-24
NPR ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day North Preisker Ranch Park Per Day $198.00
8819/001-708-88-24
Per Day - Resident North Preisker Ranch Park Per Day $158.50 8819/001-708-88-24
NPR ‐ Tennis Court # 1
Per Hour North Preisker Ranch Park Per Hour $3.00
8819/001-708-88-24
NPR ‐ Tennis Court # 2
Per Hour North Preisker Ranch Park Per Hour $3.00
8819/001-708-88-24
NPR ‐ Tennis Courts ‐ Full
Per Hour North Preisker Ranch Park Per Hour $6.50
8819/001-708-88-24
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Oakley ‐ Baseball Field # 1
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Oakley Park Per Hour $15.00
8820/001-708-88-21
Per Hour - Resident Oakley Park Per Hour $12.00
8820/001-708-88-21
Oakley ‐ Baseball Field # 2
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Oakley Park Per Hour $15.00
8820/001-708-88-21
Per Hour - Resident Oakley Park Per Hour $12.00
8820/001-708-88-21
Oakley Park ‐ Full
Per Day Oakley Park Per Day $3,048.00
8820/001-708-88-21
Paul Nelson Aquatic Center ‐ Full
Lifeguard Aquatics Program Revenue Per Hour $15.00
8020/001-708-81-00
Per Hour Aquatics Program Revenue Per Hour $487.50
8020/001-708-81-00
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $390.00 8808/001-708-88-08
Pioneer ‐ Campground
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Pioneer Picnic Area Per Day $92.00
8701/001-708-87-01
Per Day - Resident Pioneer Picnic Area Per Day $73.50
8701/001-708-87-01
Pioneer ‐ Fire Pit
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Pioneer Picnic Area Per Day $92.00
8701/001-708-87-01
Per Day - Resident Pioneer Picnic Area Per Day $73.50
8701/001-708-87-01
Pioneer ‐ Hide‐away Picnic Site
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Pioneer Picnic Area Per Day $92.00
8701/001-708-87-01
Per Day - Resident Pioneer Picnic Area Per Day $73.50
8701/001-708-87-01
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Pioneer ‐ Parking Lot
Per Day Pioneer Picnic Area Per Day $305.50
8701/001-708-87-01
Pioneer ‐ Picnic Area & Ballfield
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Full Facility With Alcohol Pioneer Picnic Area Per Day $956.00 8701/001-708-87-01
Full Facility With Alcohol - Pioneer Picnic Area Per Day $765.00 8701/001-708-87-01
Full Facility Without Alcohol Pioneer Picnic Area Per Day $481.00 8701/001-708-87-01
Full Facility Without Alcohol - Resident Pioneer Picnic Area Per Day $385.00 8701/001-708-87-01
In Room Alcohol Permit Department Programs Per Day $439.00 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Pioneer Park ‐ Full
Per Day Pioneer Picnic Area Per Day $3,048.00
8701/001-708-87-01
PNAC ‐ 50 Meter Pool ‐ Full
Lifeguard Paul Nelson Aquatic Center Per Hour $15.00
8808/001-708-88-08
Per Hour Aquatics Program Revenue Per Hour $244.00
8020/001-708-81-00
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $195.00 8808/001-708-88-08
PNAC ‐ Conference Room
Per Day Paul Nelson Aquatic Center Per Day $79.50
8808/001-708-88-08
Per Day - Resident Paul Nelson Aquatic Center Per Day $63.50 8808/001-708-88-08
PNAC ‐ Deep End
Per Hour Paul Nelson Aquatic Center Per Hour $81.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $65.50 8808/001-708-88-08
PNAC ‐ East Long Course
Per Hour Paul Nelson Aquatic Center Per Hour $122.00
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $97.50 8808/001-708-88-08
PNAC ‐ Grass Area
Per Day Paul Nelson Aquatic Center Per Day $92.00
8808/001-708-88-08
Per Day - Resident Paul Nelson Aquatic Center Per Day $73.50 8808/001-708-88-08
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
PNAC ‐ Middle Depth
Per Hour Paul Nelson Aquatic Center Per Hour $81.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $65.50 8808/001-708-88-08
PNAC ‐ Recreation Pool ‐ Full
Lifeguard Paul Nelson Aquatic Center Per Hour $15.00
8808/001-708-88-08
Per Hour Paul Nelson Aquatic Center Per Hour $177.00
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $141.50 8808/001-708-88-08
PNAC ‐ Shallow End
Per Hour Paul Nelson Aquatic Center Per Hour $81.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $65.50 8808/001-708-88-08
PNAC ‐ Swim Area # 1
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area # 2
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area # 3
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area # 5
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area # 6
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area # 7
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
PNAC ‐ Swim Area # 8
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area # 9
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #10
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #11
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #12
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #13
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #14
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #15
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #16
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
PNAC ‐ Swim Area #17
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
PNAC ‐ West Long Course
Per Hour Aquatics Program Revenue Per Hour $122.00
8020/001-708-81-00
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $97.50 8808/001-708-88-08
Preisker Park ‐ Event Space
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Hour Preisker Park Picnic Area Per Hour $15.00
8702/001-708-87-02
Per Hour - Resident Preisker Park Picnic Area Per Hour $12.00 8702/001-708-87-02
Preisker Park ‐ Area # 1
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $198.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $158.50 8702/001-708-87-02
Preisker Park ‐ Area # 2
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $92.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $73.50 8702/001-708-87-02
Preisker Park ‐ Area # 3
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $92.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $73.50 8702/001-708-87-02
Preisker Park ‐ Area # 4
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $92.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $73.50 8702/001-708-87-02
Preisker Park ‐ Area # 5
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $198.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $158.50 8702/001-708-87-02
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Preisker Park ‐ Area # 6
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $198.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $158.50 8702/001-708-87-02
Preisker Park ‐ Community Building
Preisker Park Building - 6 Month Fee Preisker Park Picnic Area Each $10,484.00 8702/001-708-87-02
Preisker Park ‐ Full
Per Day Preisker Park Picnic Area Per Day $3,048.00
8702/001-708-87-02
Preisker Park ‐ Gazebo
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $92.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $73.50 8702/001-708-87-02
Preisker Park ‐ Kiwanis Picnic Site
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $198.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $158.50 8702/001-708-87-02
Preisker Park ‐ Ruiz Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Preisker Park Picnic Area Per Day $198.00
8702/001-708-87-02
Per Day - Resident Preisker Park Picnic Area Per Day $158.50 8702/001-708-87-02
PVHS ‐ Swim Area # 1
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
PVHS ‐ Swim Area # 2
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
PVHS ‐ Swim Area # 3
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
PVHS ‐ Swim Area # 4
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
PVHS ‐ Swim Area # 5
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
PVHS ‐ Swim Area # 6
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
PVHS ‐ Swim Area # 7
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
PVHS ‐ Swim Area # 8
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
PVHS Pool ‐ Full
Lifeguard - High School District High School Pool Per Hour $15.00 8023/001-708-81-01
Per Hour High School Pool Per Hour $177.00
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $141.50
8023/001-708-81-01
RCP ‐ Event Space ‐ Full
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Rotary Park Per Hour $29.50
8821/001-708-88-27
Per Hour - Resident Rotary Park Per Hour $23.50
8821/001-708-88-27
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
RCP ‐ Event Space Field # 1
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Rotary Park Per Hour $15.00
8821/001-708-88-27
Per Hour - Resident Rotary Park Per Hour $12.00
8821/001-708-88-27
RCP ‐ Event Space Field # 2
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Rotary Park Per Hour $15.00
8821/001-708-88-27
Per Hour - Resident Rotary Park Per Hour $12.00
8821/001-708-88-27
RCP ‐ Gazebo
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Rotary Park Per Day $92.00
8821/001-708-88-27
Per Day - Resident Rotary Park Per Day $73.50
8821/001-708-88-27
RCP ‐ Outdoor Basketball Court
Per Hour Rotary Park Per Hour $3.00
8821/001-708-88-27
RCP ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Rotary Park Per Day $334.00
8821/001-708-88-27
Per Day - Resident Rotary Park Per Day $267.00
8821/001-708-88-27
RCP ‐ Practice Field
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Rotary Park Per Hour $15.00
8821/001-708-88-27
Per Hour - Resident Rotary Park Per Hour $12.00
8821/001-708-88-27
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
RCP ‐ Robin Ventura Field
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Rotary Park Per Hour $15.00
8821/001-708-88-27
Per Hour - Resident Rotary Park Per Hour $12.00
8821/001-708-88-27
Rec and Roll Stage ‐ Full
Per Day Other Recreation and Parks Income Per Day $1,828.50 8070/001-708-89-00
RGP ‐ Arts Center
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Robert Grogan Park Per Day $377.50 8803/001-708-88-03
Full Day (up to 8 hours) - Resident Robert Grogan Park Per Day $302.00 8803/001-708-88-03
Half Day (up to 4 hours) Robert Grogan Park Per Day $299.00 8803/001-708-88-03
Half Day (up to 4 hours) - Resident Robert Grogan Park Per Day $239.00 8803/001-708-88-03
RGP ‐ Event Space
Per Hour Robert Grogan Park Per Hour $15.00
8803/001-708-88-03
Per Hour - Resident Robert Grogan Park Per Hour $12.00
8803/001-708-88-03
RGP ‐ Kitchen
Per Day Robert Grogan Park Per Day $40.50
8803/001-708-88-03
RGP ‐ Multi‐Purpose Room
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Robert Grogan Park Per Day $434.50 8803/001-708-88-03
Full Day (up to 8 hours) - Resident Robert Grogan Park Per Day $347.50 8803/001-708-88-03
Half Day (up to 4 hours) Robert Grogan Park Per Day $351.00 8803/001-708-88-03
Half Day (up to 4 hours) - Resident Robert Grogan Park Per Day $281.00 8803/001-708-88-03
RGP ‐ Outdoor Area ‐ Full
Per Day Robert Grogan Park Per Day $3,048.00
8803/001-708-88-03
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
RGP ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Robert Grogan Park Per Day $92.00
8803/001-708-88-03
Per Day - Resident Robert Grogan Park Per Day $73.50
8803/001-708-88-03
RHS ‐ Swim Area # 1
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RHS ‐ Swim Area # 2
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RHS ‐ Swim Area # 3
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RHS ‐ Swim Area # 4
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RHS ‐ Swim Area # 5
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RHS ‐ Swim Area # 6
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RHS ‐ Swim Area # 7
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RHS ‐ Swim Area # 8
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
RHS Pool ‐ Full
Lifeguard - High School District High School Pool Per Hour $15.00 8023/001-708-81-01
Per Day High School Pool Per Hour $177.00
8023/001-708-81-01
Per Day - Resident High School Pool Per Hour $141.50
8023/001-708-81-01
Rice Park ‐ Full
Per Day Other Recreation and Parks Income Per Day $3,048.00 8070/001-708-89-00
Robert Grogan Community Center ‐ Full
Per Day Robert Grogan Park Per Day $1,747.50
8803/001-708-88-03
Robert Grogan Park ‐ Full
Per Day Robert Grogan Park Per Day $4,975.50
8803/001-708-88-03
Rod Rodenberger Park ‐ Full
Per Day Rodenberger Park Per Day $3,048.00
8703/001-708-87-03
Roselind Perlman Park ‐ Full
Per Day Other Recreation and Parks Income Per Day $3,048.00 8070/001-708-89-00
Rotary Centennial Park ‐ Full
Per Day Rotary Park Per Day $3,048.00
8821/001-708-88-27
RRP ‐ Event Space
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Rodenberger Park Per Hour $15.00
8703/001-708-87-03
Per Hour - Resident Rodenberger Park Per Hour $12.00
8703/001-708-87-03
RRP ‐ Picnic Area
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Day Rodenberger Park Per Day $198.00
8703/001-708-87-03
Per Day - Resident Rodenberger Park Per Day $158.50
8703/001-708-87-03
RRP ‐ Softball Field
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Rodenberger Park Per Hour $15.00
8703/001-708-87-03
Per Hour - Resident Rodenberger Park Per Hour $12.00
8703/001-708-87-03
Russell Park ‐ Full
Per Day Other Recreation and Parks Income Per Day $3,048.00 8070/001-708-89-00
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
Sierra Vista Park ‐ Full
Per Day Sierra Vista Park Per Day $4,795.50
8802/001-708-88-02
Simas ‐ Carl Barbettini Baseball Field
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Simas Park Per Hour $15.00
8822/001-708-88-19
Per Hour - Resident Simas Park Per Hour $12.00
8822/001-708-88-19
Simas ‐ Event Space
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Simas Park Simas Park Field Lights Per Hour $17.00 8309/001-708-83-09
Per Hour Simas Park Per Hour $15.00
8822/001-708-88-19
Per Hour - Resident Simas Park Per Hour $12.00
8822/001-708-88-19
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
Simas ‐ Softball Field
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Simas Park Simas Park Field Lights Per Hour $17.00 8309/001-708-83-09
Per Hour Simas Park Per Hour $15.00
8822/001-708-88-19
Per Hour - Resident Simas Park Per Hour $12.00
8822/001-708-88-19
Simas Park ‐ Full
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Simas Park Per Hour $14.00
8822/001-708-88-19
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Lights - Simas Park Simas Park Field Lights Per Hour $17.00 8309/001-708-83-09
Per Day Simas Park Per Day $3,048.00
8822/001-708-88-19
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
SMHS ‐ Swim Area # 1
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS ‐ Swim Area # 2
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS ‐ Swim Area # 3
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS ‐ Swim Area # 4
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS ‐ Swim Area # 5
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS ‐ Swim Area # 6
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS ‐ Swim Area # 7
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS ‐ Swim Area # 8
Per Hour High School Pool Per Hour $24.50
8023/001-708-81-01
Per Hour - Resident High School Pool Per Hour $19.50
8023/001-708-81-01
SMHS Pool ‐ Full
Lifeguard - High School District High School Pool Per Hour $15.00 8023/001-708-81-01
Per Day High School Pool Per Hour $177.00
8023/001-708-81-01
Per Day - Resident High School Pool Per Hour $141.50
8023/001-708-81-01
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
SVP ‐ ECC ‐ Event Center
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Per Hour Sierra Vista Park Per Hour $76.50
8802/001-708-88-02
Per Hour - Resident Sierra Vista Park Per Hour $61.00
8802/001-708-88-02
SVP ‐ ECC ‐ Kitchen
Per Day Sierra Vista Park Per Day $40.50
8802/001-708-88-02
SVP ‐ ECC ‐ Multipurpose Room
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
BBQ Pit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Sierra Vista Park Per Day $434.50 8802/001-708-88-02
Full Day (up to 8 hours) - Resident Sierra Vista Park Per Day $347.50 8802/001-708-88-02
Half Day (up to 4 hours) Sierra Vista Park Per Day $351.00 8802/001-708-88-02
Half Day (up to 4 hours) - Resident Sierra Vista Park Per Day $281.00 8802/001-708-88-02
SVP ‐ Edwards Community Center ‐ Full
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Building Attendant Department Programs Per Hour $14.00
8098/001-718-22-00
Full Facility With Alcohol Sierra Vista Park Per Day $1,629.00 8802/001-708-88-02
Full Facility With Alcohol - Sierra Vista Park Per Day $1,303.00 8802/001-708-88-02
Full Facility Without Alcohol Sierra Vista Park Per Day $1,308.00 8802/001-708-88-02
Full Facility Without Alcohol - Resident Sierra Vista Park Per Day $1,046.50 8802/001-708-88-02
In Room Alcohol Permit Department Programs Per Day $439.00 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
SVP ‐ Event Space
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Sierra Vista Park Per Hour $15.00
8802/001-708-88-02
Per Hour - Resident Sierra Vista Park Per Hour $12.00
8802/001-708-88-02
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
SVP ‐ Herman Kon Baseball Field
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Sierra Vista Park Per Hour $15.00
8802/001-708-88-02
Per Hour - Resident Sierra Vista Park Per Hour $12.00
8802/001-708-88-02
SVP ‐ Outdoor Area ‐ Full
Per Day Sierra Vista Park Per Day $3,048.00
8802/001-708-88-02
Swim area #5
Per Hour Paul Nelson Aquatic Center Per Hour $24.50
8808/001-708-88-08
Per Hour - Resident Paul Nelson Aquatic Center Per Hour $19.50 8808/001-708-88-08
Tunnell ‐ Picnic Area
Per Day Tunnell Park Per Day $92.00
8823/001-708-88-22
Per Day - Resident Tunnell Park Per Day $73.50
8823/001-708-88-22
Tunnell Baseball Field
Field Prep Department Programs Each $27.50
8098/001-718-22-00
Per Hour Tunnell Park Per Hour $15.00
8823/001-708-88-22
Per Hour - Resident Tunnell Park Per Hour $12.00
8823/001-708-88-22
Tunnell Park ‐ Full
Per Day Tunnell Park Per Day $3,048.00
8823/001-708-88-22
VMCC ‐ Auditorium
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
BBQ Pit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Veterans Memorial Park Per Day $936.00 8809/001-708-88-09
Full Day (up to 8 hours) - Resident Veterans Memorial Park Per Day $749.00 8809/001-708-88-09
Half Day (up to 4 hours) Veterans Memorial Park Per Day $627.50 8809/001-708-88-09
Half Day (up to 4 hours) - Resident Veterans Memorial Park Per Day $502.00 8809/001-708-88-09
Kitchen Veterans Memorial Park Per Day $40.50
8809/001-708-88-09
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
VMCC ‐ Community Hall
BBQ Pit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Veterans Memorial Park Per Day $377.50 8809/001-708-88-09
Full Day (up to 8 hours) - Resident Veterans Memorial Park Per Day $302.00 8809/001-708-88-09
Half Day (up to 4 hours) Veterans Memorial Park Per Day $299.00 8809/001-708-88-09
Half Day (up to 4 hours) - Resident Veterans Memorial Park Per Day $239.00 8809/001-708-88-09
Kitchen Veterans Memorial Park Per Day $40.50
8809/001-708-88-09
VMCC ‐ Courtyard
BBQ Pit Department Programs Each $31.00
8098/001-718-22-00
Kitchen Veterans Memorial Park Per Day $40.50
8809/001-708-88-09
Per Day Veterans Memorial Park Per Day $92.00
8809/001-708-88-09
Per Day - Resident Veterans Memorial Park Per Day $73.50 8809/001-708-88-09
VMCC ‐ Courtyard BBQ Pit
Kitchen Veterans Memorial Park Per Day $40.50
8809/001-708-88-09
Per Day Veterans Memorial Park Per Day $31.00
8809/001-708-88-09
VMCC ‐ Exterior BBQ Pit
Kitchen Veterans Memorial Park Per Day $40.50
8809/001-708-88-09
Per Day Veterans Memorial Park Per Day $31.00
8809/001-708-88-09
VMCC ‐ Frontage Road
Per Day Veterans Memorial Park Per Day $305.50
8809/001-708-88-09
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
VMCC ‐ Full Facility
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
Booking Cancellation Fee Veterans Memorial Park Each $365.50 8809/001-708-88-09
Building Attendant Veterans Memorial Park Per Hour $14.00 8809/001-708-88-09
Full Facility Without Alcohol Veterans Memorial Park Per Day $1,308.00 8809/001-708-88-09
Full Facility Without Alcohol - Resident Veterans Memorial Park Per Day $1,046.50 8809/001-708-88-09
In Room Alcohol Permit Department Programs Per Day $439.00 8098/001-718-22-00
Private Security Officer - Shift 1 Department Programs Per Hour $38.00 8098/001-718-22-00
VMCC Full Facility With Alcohol Veterans Memorial Park Per Day $2,637.50 8809/001-708-88-09
VMCC Full Facility With Alcohol-Resident Veterans Memorial Park Per Day $2,110.00 8809/001-708-88-09
VMCC ‐ Full Park
Per Day Veterans Memorial Park Per Day $4,795.50
8809/001-708-88-09
VMCC ‐ Kitchen
Per Day Veterans Memorial Park Per Day $40.50
8809/001-708-88-09
VMCC ‐ Memorial Park
Per Day Veterans Memorial Park Per Day $3,048.00
8809/001-708-88-09
VMCC ‐ Studio
Amenities Permit Department Programs Each $31.00
8098/001-718-22-00
BBQ Pit Department Programs Each $31.00
8098/001-718-22-00
Full Day (up to 8 hours) Veterans Memorial Park Per Day $434.50 8809/001-708-88-09
Full Day (up to 8 hours) - Resident Veterans Memorial Park Per Day $347.50 8809/001-708-88-09
Half Day (up to 4 hours) Veterans Memorial Park Per Day $351.00 8809/001-708-88-09
Half Day (up to 4 hours) - Resident Veterans Memorial Park Per Day $281.00 8809/001-708-88-09
Kitchen Veterans Memorial Park Per Day $40.50
8809/001-708-88-09
VTC ‐ Plot # 1
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
VTC ‐ Plot # 2
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot # 3
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot # 4
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot # 5
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot # 6
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot # 7
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot # 8
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #09
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #10
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #11
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
VTC ‐ Plot #12
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #13
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #14
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #15
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #16
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #17
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #18
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #19
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #20
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #21
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
RECREATION & PARKS FACILITY RENTAL FEES
Facility Name GL Account Unit Fee Amount
VTC ‐ Plot #22
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #23
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #24
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #25
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #26
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC ‐ Plot #27
Annual Fee VTC Garden Plots Each $49.50
8824/001-708-88-18
Annual Fee - Resident VTC Garden Plots Each $39.50
8824/001-708-88-18
VTC Community Garden ‐ Full
Per Day VTC Garden Plots Per Day $0.00
8824/001-708-88-18
Non‐Profit Facility Rental 80% of Resident Fee
RECREATION & PARKS PROGRAM FEES
Service Service Description Fee Amount
ADULT SPORTS PROGRAMS Providing adult sports programs to the community, such as Basketball,
Volleyball, Softball, Cornhole, and
Dod
ge Ball.

Various fees ranging from $313 to
$597 per team
YOUTH SPORTS PROGRAMS Providin g youth basketball programs to the community.

Resident - $39 per participant
Non-Resident - $49 per participant
RECREATION CLASSES Providing various recreation classes to the community.

Various fees determined by the
instructor.

The City receives 20% of the fee plus
ne
gotiated room rental rates.

YOUTH RECREATION

PROGRAMS
Providing youth recreation programs to
the community.

Sponsorships

TEEN RECREATION

PROGRAMS
Providing teen recreation programs to
the community.

Sponsorships

ADAPTIVE RECREATION

PROGRAMS
Providing various adaptive and
therapeutic recreation programs to the
disabled communit
y.

None

GENERAL RECREATION

PROGRAMS
Providing general Recreation services
to the community, such as private-party
programs, festivals and community
events.

Various MOU agreements and
festival/event rentals
SENIOR PROGRAMS Providing senior recreation programs
to the communit
y.

None
RECREATION/LAP SWIM Providing Recreational Swim and Lap Swim usage to the community.
5 years and under/65 years and up -
free
6-16 years - $1.50
17-54 years - $3
55-64 years - $1.50

Annual Pool Pass - $58 (up to 6 family
members per visit)
Fitness Center/Pool - $3 per visit or
$35 for a 30 day pass
SWIM LESSONS Providing Group Swim Lessons to the
community.

Resident - $35
Non-Resident - $43.50
POOL ACTIVITIES Providing pool activities to the
community, such as Water Walk and
Makin' Waves.

Resident - $28.50
Non-Resident - $35.50
POOL RENTAL Providing rental of the pools to the
community.

Various rental rates

Annual High Schools Contribution -
$300
,000

RECREATION FACILITY
RENTAL
Providing facilities to rent to the
community.

Various fees based on facility,
duration, day of the week, and alcohol
use.

BALLFIELD RENTAL Providing athletic ballfields to rent to the communit
y.

Unlighted - $17 per hour
Lighted - additional $17 per hour
FOR THE COUNCIL MEETING OF JUNE 18, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Public Information Manager Mark van de Kamp

SUBJECT: Adoption of a Resolution Adopting the Budget for 2024-26

Description:

The City Council will receive a presentation on the Proposed 2024-26 Budget, hear public testimony on the proposed biennial budget, and then approve a Resolution adopting the 2024-26 Proposed Budget.

RECOMMENDATION:

Adopt a Resolution adopting the budget for Fiscal Year s 2024-2025 and 2025 -2026, adopting policy actions, and delegating the City Manager to implement the same.

BACKGROUND:

On May 21, 2024, the City Council held a public meeting to receive the Preliminary Fiscal Year (FY) 2024-2026 Proposed Budget report. At that meeting, the City Council received and provided input on the Preliminary Budget, fund analysis, proposals of City departments, proposed financial policy changes, and proposed fee increases. On June 3, 2024, the C ity Council held a special meeting to address questions regarding the proposed programs, revenues, and expenditures.

By State law, the City must adopt a balanced budget by June 30th. This budget maintains services, and reflects the City Council’s goals and priorities for the next two years:

Goals:
 Long-term financial sustainability
 Community quality of life
 Planning and infrastructure
 Organizational well-being

Priorities:
 New approach to economic development
 Provide youth opportunities
 Provide public safety resources
2  Establish a staffing plan

DISCUSSION:

This two -year budget is very challenging with a huge shortfall in revenues, given the slowing growth of tax revenues and substantial expense increases in staff, salaries , and benefits, exorbitant increases in insurance, inflation, and pensions to meet the needs of the growing community.

Although General Fund revenues are projected to continue to grow at a steady pace, they are far outpaced by growth in expenses. This is unsustainable. The projected General Fund budget shortfalls are $21.3 million in 2024-2025 and $20.2 million in 2025-2026.

This budget document, which includes the Capital Improvement Plan, serves as a comprehensive statement of programs and policies, financial plans, and operations guide.

It reflects the many strategic goals, programs, and service priorities that the City Council and City staff are committed to providing the community with while utilizing available limited resources. Highlights are:

 Overall revenues are not sustaining the ever-increasing operational expenses.  Heavy reliance upon three reserve funds (General Fund, Measure U, and Local Economic Augmentation Fund) to bridge the structural imbalance budget gap and continue to provide the same level of services the community has come to expect.  Department Directors have been directed to prepare reductions in their departmental budgets to close the structural budget gap by the end of the Fiscal Year 2024-25.
 Of the 14 new positions shown in the budget only four new full-time and one part- time position are proposed to be funded by the General Fund.  The proposed budget continues funding an additional seven Police Officer positions authorized during the current fiscal year.
 The General Fund supports 361.52 FTEs or 49.4 percent of the City's workforce.

Measure U sales tax revenue supports 137.60 F ull-Time Equivalents (FTEs) or

18.8 percent of the City’s workforce and Enterprise Funds and other funds support 233.28 FTEs or 31.8 percent of the workforce.
 Proposes 64 capital projects valued at $115.9 million, however, 105 requested other important capital projects were not able to be funded.

The following actions are recommended to achieve long -term fiscal sustainability in the General Fund (including Measure U).

1. Determine sustainable ongoing expenditures level for the General Fund and Measure U Fund and engage departments to propose recommended modifications to the services and programs to restructure and close the budget gap by the end of 2024-2025.

2. Initiate revenue measure feasibility analysis. Staff recommends approval of $100,000 in addition to the proposed budget for this effort to engage a consultant.

3 3. Study the current economic development program to ensure the economic development efforts are closely aligned with the City Council’s policies and goals.

4. Initiate r egular evaluations and updates to Citywide fees to ensure full cost recovery.

5. Study alternative funding sources to fund the City’s future growth (i.e. improve the current Landscape District model ), and community facilities districts to meet the needs.

6. Fund a Citywide Salaries and Benefits Compensation Study in the amount of $125,000.

The following changes to the financial policies are incorporated in the financial policies section of the budget book:

1. Set a target level of reserve in the Local Economic Augmentation Fund (LEAF) at 5 percent of the General Fund and Measure U annual ongoing (excluding Capital Expenditure Program) operating appropriations. The draw from fund balance beyond the 5 percent threshold would require Council approval in alignment with Council set policy for the use of the LEAF.

2. Add cost recovery policy identifying p rincipals for 100 percent user fee recovery unless approved otherwise based on Council policy determination for the public benefit.

3. Update of the General Fund Prudent Reserve will occur annually based on 25 percent of operating appropriations. Should the prudent reserve commitment be used, and its ’ level falls below the minimum amount, the goal is to replenish the fund within two fiscal years.

4. Set reserves for internal insurance funds to appropriately fund rising insurance premiums, fund at levels establi shed by actual analysis for claims and liabilities, and set aside self-insurance reserves for uninsurable assets.

5. Memorializes the purpose of the LEAF as a reserve fund established in 2000-2001 to be used as the primary financing mechanism to address any potential revenue shortfalls during times of economic downturns or severe State action, so as not to significantly impact the operating budget and service levels of the General Fund.

The proposed budget strives to maintain service levels to the public, in vests in needed City infrastructure, and undertakes many projects that will directly benefit residents. This will be a major challenge for departments to achieve given the austerity measures needed to reduce the projected budget deficit.

The proposed budget is posted online for review at www.cityofsantamaria.org/budgets. 4 Fiscal Considerations
Recommended 2024 -2025 General Fund appropriations (including Measure U) are $139.8 million, an increase of 10.2 percent, from 2023-2024. The proposed appropriation for all operating funds in 2024 -2025 is approximately $291.4 million, an increase of 5.2 percent from 2023 -24. The proposed appropriation for all funds (including capital projects, internal service funds, landscape services, mitigation, and grant funds) in 2024- 2025 is approximately $364.0 million, an increase of 1.5 percent from 2023-2024.

Impact to the Community
Adoption of the 2024-2026 Proposed Budget sets the stage for 2023-2024 service levels to remain intact for a significant portion of FY 2024 -2025 but will require both service reductions and revenue enhancements for FY 2025-2026 in order to be sustainable.

ATTACHMENT A: City of Santa Maria Proposed FY 2024-2026 Biennial Budget

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, ADOPTING
THE BUDGET FOR FISCAL YEARS 2024-2025 AND
2025-2026, ADOPTING POLICY ACTIONS, AND

DELEGATING THE CITY MANAGER TO IMPLEMENT

THE SAME

WHEREAS, the 2024-2026 Proposed Budget of the City of Santa Maria, representing two fiscal year budgets (2024-2025 and 2025-2026), has been submitted to the City Council, has been considered, and is in final form and substance satisfactory to this Council.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The budgets for the City of Santa Maria for fiscal years 2024-2025 and 2025-2026, hereby incorporated by reference and fully set forth herein, are hereby adopted in the form on file with the Chief Deputy City Clerk; and

2. The use of three reserve funds (General Fund, Measure U, and Local Economic Augmentation Fund) may be used in 2024-25 to fund the authorized aforementioned adopted budget; and

3. All encumbrances as of June 30 th of each year, as represented by outstanding purchase orders and approved capital projects in process, are hereby authorized to be carried forward and appropriated into the next fiscal year budget as determined by the Director of Finance; and

4. The City Manager is hereby authorized to process the carry-over of funds from 2023- 2024 to 2024-2025 as determined by the Director of Finance in accordance with the Council adopted financial policies and GASB; and

5. The City Manager is hereby authorized to make adminis trative changes to the adopted budget record to reflect the City Council action taken at the Budget Hearing on June 18 if any.

6. The City Manager is authorized to take all necessary actions to implement the provisions of the said budget as adopted on this date, including the policy actions referenced in this Council Agenda Report, future adjustments to the budget for unanticipated expenditures offset by revenues, transfers of budget amounts within a Fund, and any other adjustments approved by the City Council before the adoption of this resolution, and approving change order requests for City Council approved projects; and

7. The City Manager is also authorized, until otherwise directed, to continue to under - fill classifications by existing classifications whe n warranted to address operational demands, approve promotional opportunities for employees in established flexibility staffed positions based on merit and full journey -level experience; continue the

performance-based pay program for management employees o n employment contracts; entering into side letters of agreement with the employee bargaining groups to address operational issues when warranted; and

8. The City Manager is authorized to approve the purchase of capital equipment and replacement equipment for the 2024-2026 fiscal years, as delineated in the Capital Projects section of the 2024-2026 Budget in conformance with the City’s purchasing guidelines and any applicable State and Federal guidelines; and

9. All General Fund operating surplus as of June 30th of each year will revert equally to General Fund Assigned Fund Balance for Unfunded Pension Benefits, the Capital Projects fund for “one-time-only” General Fund expenditures, and to Local Economic Augmentation Fund (LEAF) until the LEAF fund balance reach es 5 percent of operating General Fund and Measure U operating appropriations; and

10. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regul ar meeting of the City Council of the City of Santa Maria on this 18th day of June 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

Propos ed Biennial Budget

PROPOSED

BIENNIAL
BUDGET

FISCAL YEARS
2024 - 26

ATTACHMENT A

BIENNIAL
BUDGET
V

MAYOR PRO TEM
Gloria Soto
District 3

COUNCILMEMBERS
Carlos Escobedo
District 1
Mike Cordero
District 2
Maribel Aguilera-Hernandez
District 4

INTERIM CITY MANAGER
Alex Posada

CITY TREASURER
Teressa Hall

CITY CLERK
Patti Rodriguez

INTERIM FINANCE DIRECTOR
Xenia Bradford

INTERIM ASSISTANT FINANCE DIRECTOR
Rick Kirkwood

DEPARTMENT DIRECTORS
CITY ATTORNEY’S OFFICE
Thomas T. Watson, City Attorney

COMMUNITY DEVELOPMENT
Dana Eady, Interim Director
FIRE
Bradley Dandridge, Fire Chief

LIBRARY
Dawn Jackson, Library Director
POLICE
Marc Schneider, Police Chief

PUBLIC WORKS
Brett Fulgoni, Director

RECREATION AND PARKS
Angela Oslund, Interim Director

UTILITIES
Shad Springer, Director

CITY OF SANTA MARIA, CA

FISCAL YEARS
2024/25 – 2025/26
MAYOR
Alice Patino

The Government Finance Officers Association of
the United States and Canada (GFOA) presented
a Distinguished Budget Presentation Award to the
City of Santa Maria , California for its Budget
beginning July 1, 2022.

To receive this award, a government unit must
publish a budget document that meets program
criteria as a policy document, as an operations
guide, as a financial plan, and as a
communications device. The City has received 13
consecutive two -year awards beginning in July
1998.

The City of Santa Maria is confident that the City’s
Fiscal Year 2024-2026 Biennial Budget continues to
conform to program requirements. Accordingly,
this budget document will be sent to the GFOA.

The California Society of Municipal Finance Officers (CSMFO) presented an Operating Budget Excellence Award to the City of Santa Maria, California for the City’s Fiscal Year 2022-202 3 and Fiscal Year 2023-2024 Budget. The City has received 13 consecutive two-year awards beginning in July 1998.

The City of Santa Maria is confident that the City’s Fiscal Year 2024-2026 Biennial Budget will continue to conform to award requirements. Accordingly, this budget document will be sent to the CSMFO.

City of Santa Maria 2024-26 Biennial Budget

Table of Contents
i

TABLE OF CONTENTS

PROPOSED BIENNIAL BUDGET ............................................................................................................................. 2 TABLE OF CONTENTS ............................................................................................................................................. I CITY STRUCTURE ................................................................................................................................................... 1 Government Structure .................................................................................................................................... 1 Mayor and City Council ................................................................................................................................. 1 City Boards and Commissions ....................................................................................................................... 2 City Departments ............................................................................................................................................ 2 City Organizational Chart .............................................................................................................................. 3 Linking City Council Goals and Priorities for 2024-25 with Department Goals and Objectives............. 4 The City’s Mission ............................................................................................................................................. 5 Organizational values..................................................................................................................................... 5 BUDGET MESSAGE ............................................................................................................................................... 7 COMMUNITY PROFILE ........................................................................................................................................ 27 Introduction ................................................................................................................................................... 30 Accessibility and Community Mobility ....................................................................................................... 38 GUIDE TO THE BUDGET ....................................................................................................................................... 41 Purpose of the Budget ................................................................................................................................. 43 Budget Process .............................................................................................................................................. 44 Basis of Budgeting: Accounting Versus Budgetary Basis .......................................................................... 48 Cost Accounting ........................................................................................................................................... 50 Financial and Budget Policies ..................................................................................................................... 50 SIX-YEAR FINANCIAL PLANS ............................................................................................................................. 61 Overview ........................................................................................................................................................ 63 Revenue and Expenditure Forecasting Methodology ............................................................................. 63 General Assumptions .................................................................................................................................... 63 Enterprise Funds ............................................................................................................................................. 64 General Fund Six-Year Financial Plan ......................................................................................................... 65 Measure U Fund Six-Year Financial Plan..................................................................................................... 70 Water Enterprise Fund Financial Overview ................................................................................................ 72 Wastewater Enterprise Fund Financial Overview...................................................................................... 74 Solid Waste Collections Enterprise Fund Financial Overview .................................................................. 76 Solid Waste Disposal Enterprise Fund Financial Overview ....................................................................... 78 BUDGET OVERVIEW ............................................................................................................................................ 81 Overview ........................................................................................................................................................ 83 Citywide Proposed Operating Budget Summary ..................................................................................... 84 REVENUE OVERVIEW .......................................................................................................................................... 97 Revenue Projection Methods ...................................................................................................................... 99 Sources of Operating Revenue ................................................................................................................... 99 Landscape Services, Mitigation, & Grant Funds ..................................................................................... 100 Capital Project Funds ................................................................................................................................. 101 Schedule of Revenues ............................................................................................................................... 102 City of Santa Maria 2024-26 Biennial Budget

Table of Contents
ii
EXPENDITURE OVERVIEW ................................................................................................................................. 107 Citywide Overview ..................................................................................................................................... 109 Expenditure Categories ............................................................................................................................. 109 Schedule of Expenditures .......................................................................................................................... 111 Fund Analysis ............................................................................................................................................... 114 Interfund Transfers ....................................................................................................................................... 118 FUND OVERVIEW .............................................................................................................................................. 125 Budgetary Fund Balance ........................................................................................................................... 127 Major Funds ................................................................................................................................................. 127 Funds Not Budgeted ................................................................................................................................... 127 Fund Structure ............................................................................................................................................. 128 LONG-TERM DEBT OBLIGATIONS .................................................................................................................... 135 Debt Types and Purpose ............................................................................................................................ 137 CAPITAL PROJECTS .......................................................................................................................................... 139 OVERVIEW .................................................................................................................................................... 141 Capital Financial & Budget Policies .......................................................................................................... 141 CMEP BUDGET OVERVIEW ........................................................................................................................... 142 RECURRING/NONRECURRING CAPITAL PROJECTS ................................................................................... 143 CAPITAL PROJECTS LIST ............................................................................................................................... 143 PERSONNEL ....................................................................................................................................................... 163 PERSONNEL OVERVIEW ............................................................................................................................... 165 PERSONNEL SUMMARY BY DEPARTMENT ................................................................................................... 170 Personnel Detail By Department ............................................................................................................... 174 MEASURE U POSITION DETAIL BY DEPARTMENT ......................................................................................... 196 DEPARTMENT BUDGET DETAIL .......................................................................................................................... 201 Overview ...................................................................................................................................................... 203 Public Safety: Police Department ............................................................................................................. 205 Public Safety: Fire Department.................................................................................................................. 213 Utilities Department..................................................................................................................................... 219 Public Works Department .......................................................................................................................... 235 Recreation and Parks Department ........................................................................................................... 249 Library Department..................................................................................................................................... 261 Community Development Department .................................................................................................. 267 Mayor & Council ......................................................................................................................................... 285 City Attorney’s Office ................................................................................................................................. 287 City Manager’s Office ................................................................................................................................ 291 Finance Department .................................................................................................................................. 301 GLOSSARY ........................................................................................................................................................ 307 Overview ...................................................................................................................................................... 309 Acronyms ..................................................................................................................................................... 309 Terminology ................................................................................................................................................. 310 APPENDICES ..................................................................................................................................................... 327 Appendix A: Financial and Budget Policies ............................................................................................ A-1 City of Santa Maria 2024-26 Biennial Budget
Table of Contents
iii

Appendix B: Budgetary Accounting .........................................................................................................B-1 Appendix C: Use of Cost Accounting ...................................................................................................... C-1 Appendix D: Appropriation Limit History .................................................................................................. D-1 Appendix E: List of Funds ............................................................................................................................. E-1 Appendix F: Description of Funds .............................................................................................................. F-1 Appendix G: List of Expenditure Categories .......................................................................................... G-1 Appendix H: Schematic List of Classes ..................................................................................................... H-1 Appendix I: Summary of Employee Compensation and Benefits .......................................................... I-1 Appendix J: Financial Status Comparison ................................................................................................ J-1 Appendix K: Highlights of Recent Accomplishments ............................................................................. K-1 Appendix L: Status of City-wide 2023-24 Goals ........................................................................................ L-1 City of Santa Maria 2024-26 Biennial Budget

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1 CITY STRUCTURE

City of Santa Maria 2024-26 Biennial Budget

This Page Intentionally Left Blank
City of Santa Maria 2024-26 Biennial Budget

City Structure
1 GOVERNMENT STRUCTURE
The City of Santa Maria was incorporated on September 12, 1905, operating under the council- manager form of government. The City became a Charter City in December 2000, after the voters of Santa Maria approved a ballot measure in November 2000 to change from a General Law City. A Charter City can adopt laws different than the g eneral State laws to meet the specific needs of the city. The operation of a city under a charter is often referred to as “home rule.” Beginning with the November 2018 election, voters participated in the first district-based election when two City Council seats were up for election. Voters may elect City Councilmembers only from those candidates who live in their district. The Mayor will continue to be elected at-large by all voters. In the 2018 election, the contests were in Districts 3 and 4, which are the southwest and southeast portions of the City, respectively. In the November 2020 election, the contests were in Districts 1 and 2, which are the northwest and northeast portions of the City, respectively, and all votes decided the Mayor’s position. In early 2022, the City Council successfully completed the decennial redistricting process. In November 2022, the contests were again held in Districts 3 and 4. In November 2024, the contests will again be in Districts 1 (northwest)and 2 (northeast), with all voters Citywide deciding the Mayor’s position.

The Mayor presides over the Council meetings and serves as the elected and ceremonial head of the City government. The City Council decided to continue its practice of governing with a City -wide perspective and adopted a Resolution for Governance describing how the City Council will continue to serve all the people of the City of Santa Maria. The City Council is responsible for, among other things, passing ordinances, adopting the budget, appointing committees, and hiring the City Manager and City Attorney.

MAYOR AND CITY COUNCIL

Gloria Soto
Councilmember
District 3

Maribel Aguilera-
Hernandez
Councilmember
District 4

Alice Patino
Mayor
At-Large

Carlos Escobedo
Councilmember
District 1

Mike Cordero
Councilmember
District 2

CITY OF SANTA MARIA DISTRICTS
DISTRICT 2
Mike Cordero
DISTRICT 1
Carlos Escobedo
DISTRICT 3
Gloria Soto
DISTRICT 4
Maribel Aguilera-Hernandez
City of Santa Maria 2024-26 Biennial Budget

City Structure
2 CITY BOARDS AND COMMISSIONS
City boards and commissions play a crucial role in the Santa Maria community. They are responsible for presenting choices that contribute to a smooth functioning City and help shape Santa Maria into the kind of community that the city’s stakeholders want it to be. The boards and commissions may forward matters to the City Council if needed. Usually, the people appointed to these positions are residents of Santa Maria. This is the general rule set by the City Council, except when a specific advisory group doesn’t require it. The Mayor is in charge of selecting members for the official City boards and commissions, and these choices need to be approved by the City Council. The following is a list of current City Boards and Commissions:
• Block Grants Advisory Committee
• Board of Appeals
• CDBG Advisory Committee
• Downtown Revitalization Committee
• Library Board of Trustees
• Measure U Citizens’ Oversight
Committee
• Planning Commission
• Recreation and Parks Commission
• Traffic Committee

CITY DEPARTMENTS
The City Charter and Municipal Code provide the basis for the departmental structure of the City. The Charter establishes that the Offices of the City Attorney and City Manager be appointed by the City Council to manage the affairs of the City. The City Clerk is elected to a four -year term of office and serves primarily in a ceremonial capacity – responsible for administering oaths or affirmations and taking and certifying affidavits pertaining to City business. The City Treasurer is an elected officer identified in Government Code Section 87200 and files statements of economic interests with the City Clerk's office. The City’s Municipal Code establishes the administrative organizational structure of the City under the control and direction of the City Manager. The City’s uses of resources are budgeted in ten departments, including those of City leadership, appointed offices, and the administrative structure.

FULL-SERVICE CITY
The City of Santa Maria is considered a full- service city, meaning that all municipal services are provided by the City, as opposed to be ing contracted out to third -party providers. Some services commonly contracted out by municipalities include public safety and all utilit y services ; however, these services are provided by the City of Santa Maria as a full-service city.

City of Santa Maria 2024-26 Biennial Budget

City Structure
3 CITY ORGANIZATIONAL CHART

City of Santa Maria 2024-26 Biennial Budget
City Structure
4 LINKING CITY COUNCIL GOALS AND PRIORITIES FOR 2024-25 WITH DEPARTMENT GOALS AND OBJECTIVES This chart represents the City Council’s four City-wide goals and objectives, and its four City-wide priorities, and links them with the departments responsible for carrying them out.

See each Department’s section in the Budget book for full details about its goals and objectives.

City Council Goals
City
Attorney’s
Office
City
Manager’s
Office
Community
Development Finance Fire Library Police
Public
Works
Recreation
and Parks
Utilities
Department
Long-term
financial
sustainability * * * * * * * * * *
Community
quality of life * * * * * * * * *
Planning and
infrastructure * * * * * * * * *
Organizational
well-being * * * * * * * *
C
ity Council Priorities
City
Attorney’s
Office
City
Attorney’s
Office
Community
Development Finance Fire Library Police
Public
Works
Recreation
and Parks
Utilities
Department
New approach
to economic
development * * * * * * * *
Provide youth
opportunities * * * * * * * *
Provide public
safety resources * * * * * * * * *
Establish a
staffing plan * * * * * * *
City of Santa Maria 2024-26 Biennial Budget

City Structure
5 THE CITY’S MISSION
The City of Santa Maria is committed to providing the highest quality service in the most efficient, cost-effective, and courteous manner possible.

ORGANIZATIONAL VALUES
TEAMWORK We believe in the value of teamwork and a spirit of cooperative effort from all employee levels within the organization.

SERVICE We are committed to providing excellent service to the public in the most responsive, efficient, and effective manner.

PEOPLE We strive to treat all people with dignity, respect, and fairness. We believe that the employees of the City are our most valuable resource. Each employee's contribution is the key to our success.

COMMUNICATION We believe in simplicity, accuracy, and clarity in communications with the public and each other. We encourage the open exchange of ideas and information among all employees.

INTEGRITY We are dedicated to high ethical and moral standards and uncompromising honesty in our dealing with the public and each other.

FISCAL We are committed to a financially responsible local government, one that is cost conscious and concerned about the effective and efficient delivery of services to the public.

PROFESSIONAL We believe in high professional standards and attitudes which dictate an objective analysis of issues, free of our personal biases.

PROGRESSIVE We value innovation and creativity and support an orientation for change and reasonable risk-taking at all levels of the organization.

RESPONSIVE We strive to be a responsive City organization, dedicated to maintaining a well -trained and competent work force that is in touch with the needs of the community to enhance the quality of life in our city.

City of Santa Maria 2024-26 Biennial Budget

6 This Page Intentionally Left Blank

7 BUDGET MESSAGE

City of Santa Maria 2024-26 Biennial Budget

8 This Page Intentionally Left Blank
City of Santa Maria 2024-26 Biennial Budget

Budget Message
9 June 18, 2024
FY 2024-2026 BUDGET
RECOMMENDATION:

It is recommended that the City Council receive and adopt the 2024- 26 Proposed Budget document for the period July 1, 2024, through June 30, 2026.

INTRODUCTION:

I respectfully present the proposed two-year financial plan for fiscal years 2024-25 and 2025-26, which includes the Capital Improvement Plan for the same period. This document serves as a comprehensive statement of programs and policies, financial plans, and a guide for City operations. It reflects the many strategic goals, programs, and service priorities committed to by the City Council and City staff.

The value of a two-year plan is the longer-term focus.

This comprehensive financial document presents historical information for previous years, current year activity, as well as a comparison of 2022- 23 actual expenditures and revenues, the current 2023 -24 adopted budget and current year -end estimated expenditures, and the financial plan for the n ext two-year period.

The format of this document is consistent with the guidelines set forth by the Government Finance Officers’ Association (GFOA) and the California State Municipal Finance Officers’ (CSMFO). This Budget Message primarily focuses on the 2024 -25 budget year, with budget summary schedules, financial tables, and graphic presentations reflecting the proposed spending plan. By State law, the City must adopt a balanced budget by June 30
th. A balanced budget means that total anticipated revenues, plus fund balance applied if applicable, must equal the sum of budgeted expenditures. Related priorities are contributions to outside agencies.

This two-year budget is very challenging with a huge shortfall in revenues, given the slowing growth of tax revenues and substantial expense increases in staff, salaries and benefits, exorbitant increases in insurance, inflation, and pensions to meet the needs of the growing community. Although General Fund revenues are projected to continue to grow at a steady pace, they are far outpaced by growth in expenses. This is unsustainable. The projected General Fund budget shortfalls are $21.3 million in 2024- 25 and $20.2 million in 2025-26.

The budget for the first year is proposed with a heavy reliance upon three reserve funds - leaving them depleted (General Fund, Measure U, and Local Economic Augmentation Fund). Using these reserves will, in 2024-25, sustain operations and continue to provide the same level of services the community has come to expect
This is the 15
th year of the structural budget imbalance, but the City has managed to effectively control expenses to bridge past deficits. However, in this two-year budget the projected gap has significantly worsened. The City service s are overextended and cannot financially sustain current programs and services, without a significant increase in revenue . For 2025- 26, the City must explore austerity measures. Future revenues will continue to be outpaced by operational costs and this requires careful long-term fiscal planning. Department Directors have been instructed to prepare recommended reductions in their departments in FY 2025-26 and will meet as a group with the Interim City Manager in July to discuss an action plan for FY 2024-26 while using the City Council’s 2024-2026 goals as a guide.

Office of the City Manager
Alex Posada, Interim City Manager

City of Santa Maria 2024-26 Biennial Budget

Budget Message
10 The City Council’s four goals for 2024-26 are:
• Long-term financial sustainability
• Community quality of life
• Planning and infrastructure
• Organizational well-being
To elaborate on the goals:

1. Establish long -term financial stability plans and the means for securing resources for valued community services.

2. Provide public safety, meet housing needs, develop the downtown, provide youth opportunities, and foster an overall high quality of life.

3. Provide for long-range planning and well-maintained infrastructure, including facilities, streets, parks, and utilities.

4. Provide for a clear mission and vision, the talent needed to deliver valued services, and the internal systems to support services and fiduciary responsibilities.

The City Council’s four priorities for 2024-26 are:
• New approach to economic development
• Provide youth opportunities
• Provide public safety resources
• Establish a staffing plan
Those priorities were set at the City Council’s goal- setting workshop on February 19, 2024, and by Resolution adopted on March 19
th. A chart linking those priorities and department goals is on page 4 establishing the City goals and priorities for staff to work on during the upcoming two -year budget period. Plans and strategies to accomplish the City Council goals are provided within departmental narratives.

Long-term financial planning involves projecting revenues, expenses, and key factors that have a financial impact on the organization. Understanding long -term trends and potential risk factors that may impact overall financial sustainability allows decision -makers to proactively address these issues.

This process encourages strategic thinking. Long-term planning includes meeting the City’s obligations for retirement fund payments. These are explained within this Budget Message, including the chart of projected payments into fiscal year 2030-31. Other examples of long-range planning are explained in the Capital Maintenance and Equipment Projects, with several projects receiving funding beyond this budget. The forecasts are also provided for Enterprise Funds which align with infrastructure needs for City growth. The General Fund long -term forecast does not incorporate planning for deferred maintenance and population growth.

As the Santa Maria economy goes, so goes the City budget. Projected revenues are up. Total overall operating funds appropriations for 2024 -25 are $291.4 million, up 14.5, or 5.2 percent, from 2023- 24.

Recommended 2024 -25 General Fund appropriations (including Measure U) are $139.8 million, up $12.9 million, or 10.2 percent, from 2023-24.

This 2024- 25 budget includes 732.40 full -time equivalents (FTE). The proposed budget indicates the addition of 4.8 positions in the General Fund, 5 positions in the Enterprise Fund, 1 position in Assessment Districts, 3 positions in Measure A, and 1 position in the Insurance Fund. This accounts for a total of 14.8 new F TEs. Additionally, the proposed budget indicates funding of 7 Police Officer positions, 1 Investigative Specialist position, and 1 Administrative Leader position previously authorized but unfunded. This accounts for a total of 9 funded FTEs.

Overall, the proposed budget reflects an increase of 47.40 FTE as compared to the 2023- 24 adopted budget, which included 685.00 FTE. Of these 47.4 FTEs, 22 positions were added and another 6 positions City of Santa Maria 2024-26 Biennial Budget

Budget Message
11 previously authorized but unfunded, were funded by the City Council during Quarter 1, Quarter 2, and the ERP reports provided during Council meetings. These 28 positions were offset by a decrease of 4.2 positions through reallocations of existing positions, resulting in 23.8 total new FTEs being enrolled in the FY24-26 budget, but are not considered “new” positions as they were approved prior to the proposed budget. The 2025-26 budget includes a 0.0 FTE increase as compared to 2024-25.

The City enters 2024- 25 with a multi- million-dollar structural General Fund deficit where ongoing revenues exceed ongoing expenditures, and now also with a Measure U budget deficit. Expenditures are outpacing revenues.

The Measure U fund, a subset of the General Fund, is accounted for as a separate fund to satisfy the requirements of the City Council policy to appropriate 90 percent to public safety, 5 percent to youth, and 5 percent to quality of life and provide clear accounting for the Citizens Oversight Committee Review. Expenditures that can no longer be supported by Measure U revenues compared to Fiscal Year 2023-24, have been transferred to the General Fund in this final proposed budget presentation.

Overview of the 2024-26 General Fund
(Including Measure U)
Proposed
FY 2024-25
Proposed
FY 2025-26
Appropriations $ 139,848,861 $ 140,545,104
Revenues 118,528,588 120,306,714
Projected Deficit $ (21,320,273) $ (20,238,390)
The City Council’s goal is to maintain City services. The City is incredibly fortunate to receive approximately $27 million in annual revenue from the enhanced one -cent local Measure U sales tax approved by voters in November 2018. This source maintains many services (and supports 137.60 Full - Time Equivalent positions, or 18.8 percent of the workforce) that the General Fund otherwise could not support.

The chart shows General Fund expenses are outpacing revenues. Revenues exclude operating transfers in of $10.6 million in FY 2024-25 and $2.3 million annually in FYs 2025-30.

PRIORITIES, CHALLENGES, AND ACTIONS:

What we do every day has a direct impact on the quality of life in Santa Maria. We work for the public.

Our employees have a big impact on our City organization, and the community. It is their contributions, experience, dedication, productivity, cost -containment efforts, and entrepreneurial spirit, which collectively help to ensure the health, safety, and welfare of Santa Maria residents and businesses.

For many governments at all levels, expenses are growing much faster than revenues. Balancing budgets is increasingly challenging given the slow growth of tax revenues and substantial increases in

78.7 90.6 95.4
112.5 113.2
111.9 116.3 118.0 120.8 124.1 127.6 130.9

77.8 87.6 91.5 91.9
107.8
130.4
139.8 140.5 145.4 150.6 156.0 161.6

50.0 75.0
100.0
125.0
150.0
175.0
2018-
19A
2019-
20A
2020-
21A
2021-
22A
2022-
23A
2023-
24E
2024-
25P
2025-
26P
2026-
27F
2027-
28F
2028-
29F
2029-
30F
Dollars
(Millions)
Six-Year Forecast
General Fund & Measure U
Revenue and Uses
General Fund Revenue Total General Fund Uses
City of Santa Maria 2024-26 Biennial Budget

Budget Message
12 regulations, costs of staff, services, contracts, insurance, and many other expenses. This is affecting cities, counties, and the State. Structural deficits are real.

The nearby City of Santa Barbara is facing a projected $7.1 million budget deficit, and that figure could be higher. Policymakers are looking to find new ways to bring in more money. Downtown parking revenues have been plunging since the pandemic. Other challenges are falling hotel bed taxes, increased salary and pension costs, and inflation. Its City Council in June chose to ask City voters to decide in November whether to increase the sales tax by one half -cent - from 8.75 percent to 9.25 percent — that c ould bring in an estimated $15.6 million a year toward public services and city maintenance.

Santa Barbara County voters in November will decide a measure to increase the transient occupancy tax (TOT) by 2 percent in the unincorporated areas of the County to 14 percent. The County’s proposed budget states that TOT revenue has slowed in recent years and projects it to be flat at $17.7 million in 2024-25, which still represents an all-time high.

The County’s proposed 2024 -25 budget is an estimated $1.59 billion, a $100.3 million or 7.3 percent increase compared to 2023-24 operating budget. There are no service level reductions. General Fund revenue growth is projected to slow. Sales tax revenues are projected to be flat. A $6.6 million budget deficit in the General Fund is to be covered using a partial $10.7 million reserve to avoid reductions of mandated and essential services. Full- time equivalent (FTE) staffing requested is an increase of 119.1 FTEs which would increase overall County staffing to 4,763. Salary and benefit costs ($824.8 million) are the largest structural component of the County’s budget, representing 53 percent of total operations.

Salary costs are anticipated to increase by $28. 7 million and include negotiated raises ranging from

2.5 to 7.5 percent. Healthcare costs are anticipated to increase by $8.7 million or 14.9 percent. The average cost per FTE (salary and benefits) is $170,300, according to the County. The County says tha t while revenue is anticipated to rebound in the future years, it will continue to be outpaced by growing operational costs and reliance on the remaining ongoing set aside as well as necessary careful long - term fiscal planning. The County presently has more than 600 vacant positions and may need to eliminate some to balance future budgets and evaluate whether all the vacant positions are needed.

The State budget faces ongoing weakness and as of mid -May is estimated to reach a deficit of $56 billion over the next two fiscal years. The State’s proposed budget as of May identifies a larger gap than expected between projected and annual revenues compared to the Governor’s January budget proposal. The governor’s proposal relies on dipping into reserve accounts and making big cuts.

In 2023, the budget had a record surplus of about $100 billion. For 2024- 25 the governor projects the deficit at $27.6 billion and another projected $28.4 billion in 2025-26.

State tax revenues are falling below expectations. Over several decades, the State has become dependent on personal income taxes to finance its budget, especially taxes on high -income taxpayers and their investment earnings. As that dependency increased, t he state would experience massive windfalls during some years and deep revenue declines in others. When the treasury was flush, governors and legislators would increase spending, and when revenues declined, they would face multi-billion-dollar deficits.

At the Federal level, President Biden sent his $7.3 trillion budget to Capitol Hill in March 2024. The new Federal fiscal year begins October 1
st. The deficit  totals $1.6 trillion in fiscal year 2024, grows to $1.8 trillion in 2025, and then returns to $1.6 trillion by 2027, according to the Congressional Budget Office.

Here at the City, familiar funding challenges persist, starting with ever -spiraling California Public Employees’ Retirement System (CalPERS) payment obligations, increases in personnel compensation, inflation, and rising costs for infrastructure maintenance and contracts.

POLICY, ECONOMIC, and/or LEGISLATIVE ISSUES:

City operations are impacted by many County, State, and Federal issues and policies, including but not limited to increases in Workers’ Compensation and Liability Insurance premiums, housing mandates, water restrictions, increasing costs for contracts including the County seeking full cost recovery, and pensions. The City is taking actions highlighted here and elaborated upon in the departmental budget narratives.

City of Santa Maria 2024-26 Biennial Budget

Budget Message
13 • We are faced with an insurmountable insurance issue primarily by forces well beyond control of the City. The premium increases for property, workers compensation, and liability are 49 percent – with an additional 49 percent next year. That has driven our insurance premiums from $7.7 million to $10.4 million this year. This trend, unfortunately, will continue. Staff recommends the City Council establish a $1.75 million reserve fund. The City is trying to reduce insurance costs through risk management. This b udget also recommends the addition of one position in the City Attorney’s Office, that of an assistant risk manager. • For economic development, the City will conduct an overall assessment and evaluation of economic development and tourism needs, with review and recommendations by an outside consultant, and with input from stakeholders. This effort will begin at the start of 2024-25. During this time, the City will move to short-term contracts with the Chamber of Commerce. • To comply with State directives to reduce outdoor watering, the Utilities, Public Works, and Recreation and Parks Departments’ budgets include various initiatives. One project that is underway, and will be completed this year, is replacing turf around City Hall with a low-water garden.
• The Police Department’s training program's budget is increased by $50,000 per year to maintain the department's ability to meet regularly scheduled and mandated training needs. This is reimbursable by POST. Training needs have grown within the department with additional mandates for sworn staff.
• The Santa Maria Fire Department, along with all Santa Barbara County fire agencies, entered into a Cooperative Dispatch Agreement in 2021. Additional funding of $565,000 in 2024 -26 is requested to ensure continuous dispatch service to the Fire Department. • To ensure adequate funding for new, required professional services related to water operations, $585,000 is requested by the Utilities Department to fund technical support to operate and maintain the system, perform meter testing for water loss monitoring as required by State regulations, perform EPA -required lead service line inventory and reporting, and conduct a feasibility study related to chemicals used at the blending/disinfection facility. • A November 2024 ballot measure would make State and local tax increases markedly more difficult to enact. If passed, the measure would require two -thirds votes for any local tax increase, effectively overturning a State Supreme Court ruling that local taxe s proposed via initiative require only simple majority votes. Governor Gavin Newsom and the Legislature filed a legal challenge that could remove the measure from the ballot. In May, the State Supreme Court heard arguments. The Santa Maria City Council unanimously voted to oppose the ballot measure.
• The State faces a monumental budget deficit in part because the State committed portions of a supposed surplus that never materialized. The fiscal reality may result in cuts to many State programs. Despite threatened cuts to homelessness and health care funding, voter s narrowly approved in March 2024 of a $6.38 billion State bond ballot measure to build 4,350 housing units for the homeless , and the County budget commit s $35 million to providing housing and services to those experiencing homelessness, including the 94-unit Hope Village in Santa Maria.

Fiscal Year 2023 saw more than $600,000 in City staff time and contract expenditures on cleaning up blight responding to illegal activities, and medical calls, all contributed to the unhoused population within the City. About eight percent of the money used in 2023-24 came from one -time ARPA funding that will not be available in future years. City staff also spent considerable time coordinating with County staff on encampment clean -ups and broader activities related to homelessness.
• Workplace health and safety are a top priority for the City. This budget sustains safety positions to maintain the City’s coordinated and proactive approach to managing workplace safety and health.

Departments continue to face staffing challenges related to recruiting and retaining qualified staff. High turnover and staffing shortages affect the City’s ability to maintain the continuity of City of Santa Maria 2024-26 Biennial Budget

Budget Message
14 operations; transfer and retain institutional knowledge; and development and growth of future leadership from within the organization.
• Top-down housing mandates from the State continue to compel the 482 cities to plan for more affordable housing and in higher densities, disregarding local government decision -making and community involvement in the planning process. The City is committed t o identifying sites for more housing through its Housing Element that was approved by the State this year, and through its General Plan update.
• Like other CalPERS agencies, the City continues to experience ongoing CalPERS cost obligations. The City projects a $5.4 million increase in its CalPERS contributions over the next eight years. The City’s annual payments are $27.1 million for 2024-25, and $28.1 million for 2025-

26. The City’s CalPERS payment for 2011- 12 was $10.4 million and in 2012- 13 it was $9.5 million.

The City’s pension system continues to be underfunded as of the latest valuation dated June 30, 2022. The total outstanding unfunded pen sion liability was $189 million. The City is required to pay down the unfunded pension liability. CalPERS requires minimum payments to be made toward the unfunded liability per year. The required payments will continue to rise through approximately 2031-32 based on the current actuarial valuations.

The City budget is impacted significantly by contribution changes imposed by CalPERS resulting in annually increasing contributions. CalPERS contributions have been increasing annually but beginning in 2013 the rate of the increase has grown substantially due to policy changes imposed by the CalPERS governing board. All CalPERS’ member agencies combined – cities, school and special districts, the State – paid a total of $24.2 billion to CalPERS in 2023. Public workers contributed $5.7 billion.

The City has so far managed the costs of its rising pension by cutting operational budgets, holding vacancies to achieve salary savings, and phasing in pension reforms resulting in three tiers of retirement benefits for employees based on their hire date. The City Council has a policy to deposit any year-end fund balance, when General Fund revenues exceed expenditures, equally into its Local Economic Augmentation Fund (LEAF) reserve, capital projects fund, and pension reserves. These steps to address the pension issue are not sustainable, new strategies will need to be developed immediately.

The City has undertaken pension reform to address its CalPERS obligations. The City has three tiers of employees based on hire date: Tier I is before July 1, 2011; Tier II hires after July 1, 2011, and public employment before January 1, 2013; and Tier III hires (PEPRA) with California public employment begun after January 1, 2013. Back in early 2011, the City engaged in pension reform measures with its employee groups requiring all new employees (Tier II) to pay the employees’ share of pension expenses (w hich represents either seven percent [for miscellaneous members] or nine percent [for safety members] of their salary). Tier III (PEPRA) employees pay a higher percentage of their pension The above chart illustrates projected annual City payments to CalPERS for its employee groups.

City of Santa Maria 2024-26 Biennial Budget

Budget Message
15 expenses. The percentage of Tier I City employees is now approximately 3 0 percent, which is a significant employment shift. Tier II represents 9 percent of the workforce, and Tier III is 61 percent.

CalPERS Tier I rates are expected to increase over the next few years as follows:

CalPERS Tier I Rates
Misc. Police Fire
2022-23 36.10% 76.85% 63.93%
2023-24 36.71% 78.24% 65.90%
2024-25 39.50% 86.37% 72.52%
2025-26 39.27% 89.20% 74.85%
CalPERS Tier II rates are expected to increase over the next few years as follows:

CalPERS Tier II Rates
Misc. Police Fire
2022-23 36.94% 21.41% 25.23%
2023-24 37.48% 22.83% 26.28%
2024-25 40.29% 24.08% 28.19%
2025-26 40.08% 24.72% 29.27%
CalPERS Tier III rates are expected to increase over the next few years as follows:

CalPERS Tier III Rates
Misc. Police Fire
2022-23 36.94% 13.90% 14.59%
2023-24 37.48% 14.00% 14.53%
2024-25 40.29% 14.62% 16.10%
2025-26 40.08% 15.22% 19.96%
As of March 2024, new two-year contract agreements were reached with three bargaining units. There is a base salary increase of 5.0 percent as of January 2024 and another 5.0 percent increase as of January 2025 for SEIU Local 620, the Non-Represented Management and Confidential Employees, and the Public Safety Managers. As of this writing, a new contract had not been reached with the F ire Fighters’ Local Union 2020. Overall, any increase in pensionable compensation to employees factors into future CalPERS costs.

As in prior years, personnel costs remain the largest component of the City’s operating expenditure budget for 2024-26, accounting for $257.4 million, or 44.2 percent, associated with salaries and benefits.

The breakdown by year is $125.3 million in 2024-25 and $132.0 million in 2025-26.

Further, Santa Maria will complete its General Plan update soon - the blueprint to add another 50,000 residents and where to locate new housing and businesses. Conversations continue among City and County executives toward a Memorandum of Agreement for future City annexation/growth. A City consultant continues to analyze land use.

Even though the City continues to face funding challenges, the are many accomplishment that better the lives of all our residents, some of these Highlights include the launching of our Smart City, Safe City initiative including its website and numerous vid eos; purchasing a 19 -acre property for the long - awaited sports complex at the corner of Depot Street and Battles Road (construction is to begin this year); expanded use of the Automated License Plate Readers system; and additional highlights are contained in Appendix L.

To mitigate both the financial effects of the pandemic as well as stimulate economic recovery, the American Rescue Plan Act (ARPA) was signed into law in March 2021, providing $37.2 million to the City. The City must spend or encumber all remaining ARPA grant funds by December 31, 2024. No ARPA funds are applied to positions in 2024-26.

The City Council’s direction is to use ARPA funds to:

City of Santa Maria 2024-26 Biennial Budget

Budget Message
16 1. Reimburse costs incurred and revenue lost as a result of COVID-19.

2. Invest this one -time funding in projects that can be completed in the required timeline and increase ongoing revenues or reduce ongoing costs.

3. Strengthen the City’s financial position to prepare for future fiscal emergencies.

OVERVIEW OF THE PROPOSED 2024-25 BUDGET FOR ALL OPERATING FUNDS:

Total revenues anticipated for all operating programs in 2024-25 are estimated to be $267.6 million, or $25.3 million more than in 2023-24. This represents a 10.5 percent increase as illustrated below.

OVERVIEW OF 2024-25 ESTIMATED REVENUES FOR OPERATING FUNDS

Adopted
2023-24
Proposed
2024-25
Increase
(Decrease)
Percent
Increase
(Decrease)
Percent
Of Total
2024-25

REVENUE CATEGORY
Taxes $ 94,980,459 $ 95,426,552 $ 446,093 0.5% 35.7%
Licenses, Permits & Fines 3,623,334 3,695,334 72,000 2.0% 1.4% Revenue from Use of
Money & Property
3,247,825 3,247,825 - 0.0% 1.2%
Revenue from Other
Agencies
10,886,688 11,165,050 278,362 2.6% 4.2%
Charges for Services 6,951,745 8,151,687 1,199,942 17.3% 3.0% Other Revenues and
Transfers
13,007,827 21,625,866 8,618,039 66.3% 8.1%
Enterprise Fund
Revenues
109,523,134 124,257,857 14,734,723 13.5% 46.4%
Total Revenues $ 242,221,012 $ 267,570,171 $ 25,349,159 10.5% 100.0% Tax revenues are expected to increase by 0.5 percent, due to forecasted increases in sales taxes, which comprise 61.2 percent of General Fund revenues (including Measure U), and increases property taxes, which comprise 27.8 percent of General Fund revenues. This year (2024- 25), the planned Local Economic Augmentation Fund (LEAF) transfers are set at $8.3 million. The City has been drawing from its LEAF since 2008-09, and periodically depositing funds to replenish and build this reserve. In 2025 -26 another $2.3 million will be drawn.

OVERVIEW OF 2024-25 PROPOSED BUDGET FOR OPERATING FUNDS Adopted
2023-24
Proposed
2024-25
Increase
(Decrease)
Percent
Increase
(Decrease)
Percent
Of Total
2024-25

EXPENDITURE CATEGORY
Operating Programs $ 185,821,257 $ 203,882,342 $ 18,061,085 9.7% 70.0% Capital & Outside
Agencies
76,247,459 65,724,856 $ (10,522,603) -13.8% 22.6%
Debt Service 3,890,262 3,889,012 (1,250) 0.0% 1.3%
Transfers 10,972,118 17,918,093 6,945,975 63.3% 6.1%
Total Expenditures $ 276,931,096 $ 291,414,303 $ 14,483,207 5.2% 100.0% The proposed appropriations for all operating funds in 2024-25 are approximately $291.4 million, which is an increase of 5.2 percent from 2023-24.

GENERAL FUND OVERVIEW:

City of Santa Maria 2024-26 Biennial Budget

Budget Message
17 The City’s top four General Fund revenue sources are projected to increase in the next two fiscal years, as explained in the Key Revenue Assumptions. For Santa Maria, the City’s General Fund operating revenue consists primarily of sales and property taxes. These two revenue sources generate 58.3 percent of the total General Fund (66.9 percent when including Measure U) revenues. Economic factors can contribute to wide swings in these revenues sources as evidenced by the Great Recession.

Sales tax is by far the General Fund's largest revenue source (about 46.0 percent including the local Measure U sales tax add-on), therefore, vitally important to the City’s future. This source is volatile. The City receives one percent (also known as Bradley Burns portion) of the 8.75 percent sales tax collected from retail sales occurring within the City limits. The State collects and remits the sales tax to the following benefiting agencies: 5.75 percent to the State for the General Fund and various prog rams,

2.00 percent to the City's General Fund (one percent General Fund and 1.00 percent Measure U), one- half percent to the Local Public Safety Fund, one -half percent for local and regional transportation purposes (Measure A) for a total sales tax rate of 8.75 percent.

Property tax represents approximately 2 0.9 percent of General Fund revenues. For 2024- 25 this revenue source is projected at $26.5 million, and $27.0 million for 2025-26. Proposition 13, approved by voters Statewide in June 1978, limits general -purpose property taxes to one percent of market value and limited the growth of property tax assessments to two percent growth per year. Assessments are increased to reflect current market value when property ownership changes or improvements are made to the property; otherwise, assessed values are limited to an annual two percent increase.

Receipts from Transient Occupancy Tax (TOT) or otherwise known as Bed Tax, represent about 3.4 percent of General Fund revenues. The Municipal Code prescribes that the City allocate a certain percentage of TOT receipts to certain uses unless otherwise determined by the City Council.

Construction permit revenues are projected to account for 2.5 percent of General Fund revenues.

In all, total General Fund operating revenues (total revenues minus transfers-in) are now at $83.2 million, with $26.7 million from Measure U, for a total of $109.9 million for 2024- 25 as displayed in the following chart:

The blue color in the above chart depicts the Measure U revenue that the City started to receive in 2012-13. Starting in 2019, Measure U increased from a quarter-cent to a one-cent tax. $40
$45
$50
$55
$60
$65
$70
$75
$80
$85
$90
$95
$100
$105
$110
$115
2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Millions
General Fund Operating Revenue Trends
General Fund Measure U
City of Santa Maria 2024-26 Biennial Budget

Budget Message
18 Below is a chart displaying the historical General Fund (excluding Measure U) operating revenues and expenditures. Expenditures are outpacing operational revenues.

Proposed 2024-26 Budgets:

General Fund
Under the City’s budgeting procedures, appropriation projections for staffing costs are based on all positions being filled throughout the year. Cost projections for major supply purchases and service contracts are also projected on a similar basis. In recent years, however, personnel vacancies resulted in salary savings, resulting in expenditure savings . Dating back 10 years, the General Fund has averaged an annual expenditure savings of approximately 3 percent in its appropriations authority, with current expenditure savings rates running 8.6 percent, the highest in a decade due to the tight labor market.

While the above concept of using expenditure savings as a mechanism to help bridge the financial gap in the General Fund is common in other municipalities, it does come with risks, especially given the fact that there is a n accumulating structural deficit in the General Fund and Measure U Fund of $16.9 million and $4.4 million, respectively and overall revenues are not sustaining the ever -increasing operational expenses.

Staff is proposing to use $8.3 million in LEAF financing over the next fiscal year to bridge this financial gap in the General Fund. At that point, the LEAF Fund Balance will stand at a projected $2.3 million as depicted in the following chart.

$40
$45
$50
$55
$60
$65
$70
$75
$80
$85
$90
$95
$100
$105
2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Millions
General Fund Operating Revenue Trends
Revenues Expenditures
$0
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20

MILLIONS
LEAF Reserve Balances by Fiscal Year
City of Santa Maria 2024-26 Biennial Budget

Budget Message
19 SUMMARY OF KEY GENERAL FUND REVENUES

Adopted
2023-24
Proposed
2024-25
Increase
(Decrease)
Percent
Increase
(Decrease)
Percent
Of Total
2024-25

REVENUE CATEGORY
Sales Tax $ 32,187,866 $ 31,872,153 $ (315,713) -1.0% 25.2% Measure U Transaction
& Use Tax
26,715,000 26,544,951 (170,049) -0.6% 20.9%
Property Tax 25,695,677 26,498,432 802,755 3.1% 20.9% Hotel/Bed Tax 4,273,426 4,273,426 - 0.0% 3.4%
Construction Permits 3,070,974 3,149,974 79,000 2.6% 2.5% Total Key Revenues 91,942,943 92,338,936 395,993 0.4% 72.9% Other Revenues 25,779,499 34,525,920 8,746,421 33.9% 27.1% Total Revenues $ 117,722,442 $ 126,864,856 $ 9,142,414 7.8% 100.0% Proposed General Fund revenues are a record $126.9 million. The projections for 2024- 25 were estimated using 2023-24 projected receipts as the basis and then taking into consideration anticipated changes in the local economy. Overall, General Fund revenues are anticipated to be $9.1 million more in 2024-25 when compared to the 2023- 24 Budget. The table above shows the top revenue sources and includes the transfer-in of $8.3 million from LEAF for 2024-25 under the category Other Revenue.

OVERVIEW OF 2024-25 GENERAL FUND PROPOSED APPROPRIATIONS

Adopted
2023-24
Proposed
2024-25
Increase
(Decrease)
Percent
Increase
(Decrease)
Percent
Of Total
2024-25

EXPENDITURE CATEGORY
Operating Programs $ 113,501,461 $ 125,804,748 $ 12,303,287 10.8% 90.0% Capital & Outside
Agencies
7,642,263 2,404,040 (5,238,223) -68.5% 1.7%
Debt Service 266,912 266,912 - 0.0% 0.2%
Transfers 5,515,081 11,373,161 5,858,080 106.2% 8.1%
Total Expenditures $ 126,925,717 $ 139,848,861 $ 12,923,144 10.2% 100.0% Proposed 2024-25 appropriations for the General Fund are a record $139.8 million. This represents an increase of 10.2 percent or approximately $12.9 million more than in 2023 -24.

The General Fund expenditure plan for 2024 -25 was based on current year allocations (2023- 24) plus associated merit increases, negotiated salary increases, pension -related increases, increased cost allocations for the Liability, Fleet, and Equipment Intern al Service Funds, as well as a modest increase in contracts.

Total appropriations by department are shown in the below chart:

OVERVIEW OF 2022-23 PROPOSED APPROPRIATIONS BY DEPARTMENT

Adopted
2023-24
Proposed
2024-25
Increase
(Decrease)
Percent
Increase
(Decrease)
Percent
Of Total
2024-25

DEPARTMENT
Mayor & Council $ 206,907 $ 210,716 $ 3,809 1.8% 0.2% City Attorney 1,365,659 1,816,866 451,207 33.0% 1.3%
City Manager 9,392,287 13,061,241 3,668,954 39.1% 9.3%
Finance 8,322,159 15,206,421 6,884,262 82.7% 10.9%
City of Santa Maria 2024-26 Biennial Budget

Budget Message
20 Community
Development
7,584,433 6,911,453 (672,980) -8.9% 4.9%
Recreation & Parks 15,997,117 16,063,604 66,487 0.4% 11.5% Fire 28,925,675 25,708,413 (3,217,262) -11.1% 18.4%
Police 49,070,077 54,462,616 5,392,539 11.0% 38.9%
Public Works 4,873,576 5,392,822 519,246 10.7% 3.9%
Library (Measure U) 1,187,827 1,014,709 (173,118) -14.6% 0.7% Total Expenditures $ 126,925,717 $ 139,848,861 $ 12,923,144 10.2% 100.0% Proposed appropriations in all departments include anticipated merit increases, negotiated salary, and benefit increases, as well as increased pension- related expenses. In addition to these increases, some of the other more noteworthy variances in the above table a re described in the Personnel Section, with the staffing level impacts of these changes described in the Department budgets.

Overview of 2024-25 Measure U
Measure U is a one-cent local transactions and use tax. City voters initially approved Measure U in the June 2012 election (63.95 percent support), enacting a one -quarter-cent tax. More recently, voters in the November 2018 election (with a 74.18 percent m ajority) extended and enhanced Measure U at the one-cent rate.

The City Council authorized that 90 percent majority of the aforementioned tax proceeds be spent on public safety-related services, then five percent on youth services, and five percent on programs for quality of life.

MEASURE U BY CATEGORY

Public Safety
Youth
Services
Quality of
Life
Total
Proposed
2024-25

DEPARTMENT
Police $ 12,835,790 $ - $ - $ 12,835,790
Fire 11,945,878 - - 11,945,878
Recreation & Parks 1,940,905 846,550 283,857 3,071,312
Library 192,695 642,581 179,433 1,014,709
Community
Development
- - 824,287 824,287
City Manager 38,841 - 196,379 235,220
Finance 2,757 - - 2,757
Total Operating $ 26,956,866 $ 1,489,131 $ 1,483,956 $ 29,929,953 90% 5% 5% 100%
City Manager Capital - - 1,200,000 1,200,000
Total Expenditures $ 26,956,866 $ 1,489,131 $ 2,683,956 $ 31,129,953 Because Measure U only has one revenue source that is impacted by the health of the economy, and is allocated primarily to fund ongoing staffing, it is imperative to maintain a healthy reserve in the event of an economic downturn. There is no allowance for additional uses of Measure U tax proceeds other than what has already been authorized by City Council. Coupled with slowing growth in sales tax, and the fact that the same number of personnel and services are now costing more, Measure U will not be able to sustain the same level of service.

City of Santa Maria 2024-26 Biennial Budget

Budget Message
21 MEASURE U FUND ANALYSIS

Actual
2022-23
Year-End
Estimated
2023-24
Proposed
2024-25

RESOURCES
Beginning Fund Balance $ 18,782,987 $ 17,105,068 $ 4,413,648 Revenue 25,787,354 25,881,016 26,716,305
Total Resources $ 44,570,341 $ 42,986,084 $ 31,129,953
USES
Police $ 11,639,340 $ 13,099,227 $ 12,835,790
Fire 11,337,050 19,405,145 11,945,878
Recreation & Parks 3,081,760 3,692,329 3,071,312
Library 826,690 1,220,550 1,014,709
Community
Development
418,140 963,250 824,287
City Attorney 142,532 - -
City Manager 19,761 189,335 1,435,220
Finance - 2,600 2,757
Total Uses $ 27,465,273 $ 38,572,436 $ 31,129,953
Ending Fund Balance $ 17,105,068 $ 4,413,648 $ -
Enterprise Funds
Water Resources
Overall, total appropriations in the Water Resources Budget are decreasing by $11.5 million in 2024-25.

The primary reason appropriations are increasing can be attributed to decreased capital expenditures. A complete analysis of the Water Resources Fund as well as an analysis of the State Water cost obligations can be found in the Utilities Department narrative The following table summarizes the proposed Water Resources budget for 2024-25:

Water Resources
Actual
FY 2021-22
Actual
FY 2022-23
Adopted
FY 2023-24
Proposed
FY 2024-25
Proposed
FY 2025-26
002 – WATER FUND
Salaries & Benefits $ 1,677,258 $ 3,342,698 $ 3,924,522 $ 4,942,566 $ 5,236,455 Services & Supplies 5,680,398 6,259,255 7,111,776 7,357,561 7,084,071 Capital & Outside Agencies 4,443,808 19,170,322 35,421,500 32,177,060 35,228,160 Debt Service 4,586,373 1,377,925 3,623,350 3,622,100 3,625,600 Transfers 588,812 721,182 990,852 1,133,873 1,133,873
Total Water Fund $ 16,976,649 $30,871,382 $ 51,072,000 $ 49,233,160 $ 52,308,159

004 – WASTEWATER FUND
Salaries & Benefits $ 887,120 $ 4,180,020 $3,380,184 $ 4,297,016 $ 4,539,440 Services & Supplies 3,620,405 4,316,565 5,116,754 5,119,467 5,079,477 Capital & Outside Agencies 624,774 2,536,062 14,724,170 4,248,140 14,028,480 Transfers 300,167 434,306 489,230 431,214 431,214
Total Wastewater Fund $ 5,432,466 $ 11,466,953 $ 23,710,338 $ 14,095,837 $ 24,078,611 Total Water Resources $ 22,409,115 $ 42,338,335 $ 74,782,338 $ 63,328,997 $ 76,386,770 City of Santa Maria 2024-26 Biennial Budget

Budget Message
22 Solid Waste
The Solid Waste budget is increasing by 40.4 percent to $53.8 million in 2024-25.

Budgeted expenses are higher than previous actual expenses due to significant capital fleet purchases, including two automated side-loading vehicles, one front -loading vehicle, one electric side-loading vehicle . These are in addition to increases in O&M expenses related to regulatory requirements, salary and benefits, and unfunded pension liability.

The following table summarizes the Solid Waste Budget for 2024-25:

Solid Waste
Actual
FY 2021-22
Actual
FY 2022-23
Adopted
FY 2023-24
Proposed
FY 2024-25
Proposed
FY 2025-26
003 – SOLID WASTE COLLECTION
FUND
Salaries & Benefits $ 4,378,720 $ 2,528,143 $ 4,869,153 $ 5.373.013 $ 5,688,881 Services & Supplies 11,725,190 13,647,822 15,079,806 15,416,828 15,336,131 Capital & Outside Agencies 358,869 486,469 2,880,000 1,258,400 1,198,820 Transfers 384,922 589,193 689,717 660,978 660,978
Total Solid Waste Collection Fund $ 16,847,702 $ 17,251,627 $ 23,518,676 $ 22,709,219 $ 22,884,810

010 – SOLID WASTE DISPOSAL FUND
Salaries & Benefits $ 2,536,741 $ 3,821,207 $ 3,808,653 $ 4,138,722 $ 4,345,771 Services & Supplies 9,346,250 14,219,749q 9,723,816 9,567,915 9,590,702 Capital & Outside Agencies 7,323,804 478,005 675,000 16,744,680 - Transfers 382,643 507,524 585,324 637,446 637,446
Total Solid Waste Disposal Fund $ 19,589,438 $ 19,026,485 $ 14,792,793 $ 31,088,763 $ 14,573,919 Total Solid Waste $ 36,437,140 $ 36,278,112 $ 38,311,469 $ 53,796,150 $ 37,467,782 Transit Budget
The Santa Maria Regional Transit (SMRT) system provides local and regional public transportation services, as mandated under State and Federal regulations, for the transit needs of the Santa Maria urban area. For 2024-25, the City proposes $ 15.6 million in appropriations, approximately $ 3.4 million less than in 2023-24. The division proposes to complete its initiative to replace numerous buses with an all-electric fleet. The following chart summarizes the proposed Transit budget:

Measure A, SB-1, and Gas Tax
In November 2008, voters in the County approved Measure A, the half -cent sales tax dedicated to streets maintenance and transportation system improvement projects. Measure A is the reauthorization of Measure D, which was the original half-cent sales tax measure previously approved by the voters in 1989.

California’s cities, counties, and transportation agencies face a statewide backlog to make transportation infrastructure improvements. The “Road Repair and Accountability Act” (SB 1 – Beall) passed by the State Legislature and signed by the Governor in 2017, will raise an estimated $5 billion annually in long -term, dedicated transportation funding to make road safety improvements, fill potholes, and repair local streets, highways, bridges, and overpasses, with the revenues split equally between State and local government projects.

Library
Library funding remains steady, and like all other personnel- centric functions, expenditures are increasing faster than revenues requiring the General Fund to provide additional support for library services. An additional risk for Library funding is the unsettled nature of County funding for countywide library services. Total appropriations are expected to increase from $ 5.68 million in 202 3-24 to $6.53 million in 2024-25.

Capital Funds:

In all, the proposed Capital Projects Budget for 2024 -26 consists of 64 capital projects representing approximately $115.9 million in appropriations. In all, 169 total projects were requested by operating City of Santa Maria 2024-26 Biennial Budget

Budget Message
23 departments, totaling $148.9 million; however, 105 projects (representing approximately $33.0 million) were not funded.

The 2024-26 Budget reflects $62.2 million in projects in the first year and $53.6 million in the second year.

For comparison purposes, the 2022- 24 Budget consisted of 151 capital projects totaling $104.7 million in appropriations.

It should be noted that 8 General Fund projects were not funded due to funding limitations. This is $2.5 million in the first two years of this budget.

Most capital projects proposed for 2024-26 - about 93.4 percent - are financed from non-General Fund sources. The Capital Projects General Fund has $3.5 million in capital expenditures for 2024-25 and $2.8 million in 2025-26.

Capital Improvement Program:

The following significant projects are proposed to be funded in the four -year Capital Improvement Program developed as part of the 2024-26 budget development:
• Enhanced Roadway Maintenance – additional General Fund contributions in 2026 -28. • Depot Street and Railroad Avenue – Bikeway Project (construction in 2026-28). • College Drive – Bikeway Project (construction in 2027-28). • East Main Street Rehabilitation (construction in 2027-28). • EV Infrastructure Expansion Phase 2 (2026-28).
• Transit Administration Building (2025-27).
• Remote Transit Facility (2025-26).
• BRT Implementation (2026-28).
• Pocket Parks (2026-28).
• ADA Barrier Removal at Simas Field (2026-27).
• Waste Discharge Requirements and Plant Upgrade (2024-28). • Design, Permitting, Construction Quality Assurance and Construction of the Integrated Waste Management Facility at Los Flores (2026-28).
• Construction/Relocation of Fire Station 2 (2026-27).
• Fire Department Training Facility (2025-26).

The list of proposed significant projects over the next four years is not all inclusive of the overall capital improvement needs throughout the City including buildings rehabilitation, roads, and facilities to accommodate future growth.

Contributions to Outside Agencies:

The City contracts with the Santa Maria Valley Chamber of Commerce to facilitate community vitality through economic prosperity. This partnership focuses on the Chamber providing business support, attraction, and retention under the Economic Development Commission (since 2004) and tourism marketing through the Visitors Bureau (since at least 1978). The City’s 2022-23 and 2023-24 contributions toward the Economic Development Commission were $217,000 and $222,500, respectively. The City’s 2022-23 and 2023-24 contribution toward the Visitors Bureau were $593,000 and $608,000, respectively.

Given current City efforts in economic development and tourism, such as downtown revitalization, and other changing conditions locally and regionally, the City will conduct an overall assessment and evaluation of economic development and tourism needs, wit h review and recommendations by an outside consultant, and with input from stakeholders. This effort will begin at the start of 2024-25. During this time, the City will move to short-term contracts with the Chamber of Commerce. Staff proposes a month-to-month contract prorated at the current 2023-24 contract amount.

The Santa Maria Valley Historical Society Museum preserves the Santa Maria traditions that are important to the community and is a resource to all City departments for projects and information. It offers free services to those it serves. The museum building was given to the City and the City maintains the building for use by the museum and the Chamber of Commerce. The City’s 2022 -23 and 2023-24 contributions toward the Santa Maria Valley Historical Society Museum were $20,000 each year. The City will provide the same funding amount for the next two fiscal years.

City of Santa Maria 2024-26 Biennial Budget

Budget Message
24 The Santa Maria Museum of Flight serves as a preservationist of past, present, and future aerospace and aeronautical artifacts, historical documents, and memorabilia of the Santa Maria Valley. Its focus is on the aviation history of the Santa Maria Valley. The museum is located at the Santa Maria Airport.

The City’s 2022- 23 and 2023- 24 contributions toward the Santa Maria Museum of Flight were $20,000 each year. The City will provide the same funding amount for the next two fiscal years.

The Northern Santa Barbara County United Way operates the AmeriCorps/Home for Good Partnership for Veterans and People Experiencing Homelessness. The City’s 2022 -23 and 2023- 24 contributions toward United Way were $30,000 each year. This funding was used t o employ AmeriCorps members that conducted outreach with those experiencing homelessness, including veterans. United Way is transitioning from this business model of outreach and data collection to a focus on housing retention.

The City will continue to provide the same funding amount for the next two fiscal years.

SUMMARY OF PROPOSED OVERALL STAFFING RECOMMENDATIONS:

This section summarizes the personnel changes being proposed in the 2024 -26 Budget for full -time, part-time, and limited -services positions. The full -time equivalent (FTE) counts listed in this budget document reflect positions funded with current resources. All positions, both full and part -time, are shown in the FTE count. A Full- Time Equivalent (FTE) is defined as a position that works 2,080 hours per fiscal year, or 2,912 hours for certain Fire personnel. For example, a full-time employee who works 2,080 hours per year equals 1.00 FTE. A part-time employee who works 1,664 hours per fiscal year equals 0.80 FTE. The FTE for Fire Department positions are reflected at the applicable calendar of 2,080 or 2,912 hours per FTE. Limited-service employees can work up to a maximum of 19 hours per week.

The positions listed in this budget document reflect those previously adopted during the 2023-24 mid- cycle budget update, those added and deleted (reclassifications) by the City Manager and through other City Council actions, specifically as part of the budget amendments presented with the First and Second Quarter 2023-24 Financial Reports, as well as the Enterprise Resource Planning System Project Implementation budget amendment adopted by Council in March 2024, which added 10 fixed term positions for the project. In preparation for the biennial budget process, departments assess t heir operational needs and recommend the addition, consolidation, or deletion of positions through Supplemental Budget Requests (SBRs) that have a nexus to support and align with the City Council’s goals and priorities.

For 2024- 25, the proposed personnel recommendations bring City -wide staffing totals to 690.00 authorized full-time positions and 42.40 part-time employees, for a total of 732.40 authorized positions.

The proposed authorized staffing recommendations in 2024 -25 bring the full- time employee- to- population ratio for the City to 6.61 employees per thousand residents – still far below the average 9.10 per thousand of three other Central Coast cities.

There are 601 budgeted full -time positions and 57 part -time employees, for a total of 658 budgeted positions, a ratio of 5.94 budgeted full-time employees per thousand residents . For the General Fund, in 2024- 25, there are 461.92 full -time positions and 27.20 part -time positions proposed for a total of 489.12 positions.

Of the full-time General Fund positions, the
Police and Fire budgets comprise 286 full-
time positions or 41.4 percent of all full-time
positions as depicted in the chart to the
right. By comparison, in 2010- 11 there were
212 full-time public safety -related positions.

Since that time, the full-time complement in
the public safety departments has
increased approximately 3 5.5 percent,
while the population of the City during this
same time has increased by 11.1 percent. It
should be noted that one out of every four
full-time employees in the City is a sworn
police officer. The impact of the proposed
Public
Safety

41.4%
Utilities

18.8%
Public Ways &
Facilities

10.7%
Leisure & Cultural
Services

12.0%
Community & Economic
Development

4.8%
General Government

12.2%
FY 2024-25
City of Santa Maria 2024-26 Biennial Budget

Budget Message
25 City-wide staffing changes is 14 new full- time positions and one part -time positions in the first year. Of those new positions only 4.8 FTE – 4 new full-time and 1 part time position will be funded via the General Fund.

Conclusion:

This budget document is the result of efforts by staff from every City department. This recommended two-year spending plan is balanced pending implementation by the City Council. It provides for the continuation of key public services and reflects the need s of the community. It relies, however, on reserves, which by definition are not sustainable. Santa Maria must strive to achieve long-term financial sustainability. While reserves are being tapped, future liabilities, increasing employee costs, and deferred infrastructure maintenance temper the City’s progress.

The City Council and staff must be disciplined and work together feverishly over the 2024- 26 Biennial budget timeframe to seek out new revenue sources, and create new partnerships, to be in a position to implement new services or enhance programs to achieve the longer -term goal of a sustainable financial future. Finally, because the preparation of the budget is a substantial and extra work effort on behalf of the entire organization, I would like to thank all the dedicated budget team members from the Finance Department and from within my office, as well as those in the operating departments that provided professional and timely preparation, for the important roles they served in developing this budget document. To all the above, my sincerest appreciation is extended.

ALEX POSADA
Interim City Manager

City of Santa Maria 2024-26 Biennial Budget

Budget Message
26 This Page Intentionally Left Blank

27 COMMUNITY PROFILE

City of Santa Maria 2024-26 Biennial Budget

This Page Intentionally Left Blank
City of Santa Maria 2024-26 Biennial Budget

Community Profile
29 More than 150,000 people a year attend the
Santa Barbara County Fair held in Santa Maria.

The popular Strawberry Festival also is hosted at
the Santa Maria Valley Fairpark.

The Santa Maria Valley is rich in agriculture and
home to some of the ripest, juiciest, largest
strawberries in the country. Farmers grow multiple
varieties and harvest more than 7,500 acres
annually.

Currently there are more than 2,600 housing units
with pending or approved discretionary
entitlements.

“Downtown Fridays” draws more than 1,500
people each week for entertainment and food.

The event, now in its ninth year, is a partnership
among the City and local organizers, to stimulate
the community’s downtown core.

Tens of thousands of travelers per day along
Highway 101 are welcomed by this sign. Santa
Maria has long been a regional shopping center,
and continues to attract more companies due to
its business-friendly approach.

Before Sunset Magazine named our valley’s
classic feast the “best barbecue in the world”, the
California Visitor’s Guide dubbed our famous
Santa Maria Style Barbecue “the number one
food not to miss while visiting California.”

City of Santa Maria 2024-26 Biennial Budget

Community Profile
30 INTRODUCTION
The City of Santa
Maria is located in
Santa Barbara
County on the west
coast of California i n
what is known as the
Central Coast. Santa
Maria is the largest
City by population
and geographic area
in the County (23.2
square miles).

DEMOGRAPHICS
A city is defined by its assets, the most important
one being the people that populate it and
work within its boundaries. The City has carefully
planned for growth, while preserving local
history, being cognizant of both its past and the
modern future.

CITY POPULATION
The City’s population reached 1 10,608 as of
January 1, 2024, according to the State
Department of Finance (DOF), making it the
59th largest city by population of 482
municipalities in California. Nearly 25 percent of
all residents within Santa Barbara County live in
Santa Maria. From 2000 to 2022, the number of
City residents identifying as Hispanic increased
from 51.3 percent to about 77.8 percent. The
percentage of residents who speak a
language other than English at home is 66
percent as of 2022 according to the Census.

City population growth by decade, according
to the Census and State:

* Source: United States Census Bureau, 2022 American Community Survey 1-Year Estimate Largest City
in California
59th
282nd
Largest City
in the US

23.2 Hispanic or Latino

77.8%
Not
Hispani
c or
Latino

22.2%
110,608
Population
(Estimated 2024)
Source: California
Department of Finance

6.6%
Unemployment Rate
(April 2024)
City of Santa Maria 2024-26 Biennial Budget

Community Profile
31 Composition of Population:

City State
Male 49.9% 50.1%
Female 50.1% 49.9%

Median Age 29.5 37.9

Avg. Household
Size

4.19 3.39

Owner-Occupied 49.6% 55.8%
Renter-Occupied 50.4% 44.2%

ECONOMICS
Top Employers:
1,000+ Employees:
• Allan Hancock College
• County of Santa Barbara
• Marian Regional Medical Center/Dignity
Health
• Santa Maria-Bonita School District

500+ Employees:
• City of Santa Maria
• Community Health Centers
• Santa Maria Joint Union High School District
• Windset Farms
* Although located outside the City limits,
Vandenberg Space Force Base (4,300
employees and contractors) and the Diablo
Canyon Power Plant (1,500 employees and
contractors) are near the City and are a major
source of local employment and local
purchasing.

COMPARISONS TO OTHER COMMUNITIES/STATE
Estimated Median Household Income:

Santa Maria ............................................ $81,237 Santa Barbara ........................................ $98,346 Lompoc ................................................... $66,947 California ................................................. $91,905

HOUSING
Santa Maria has approximately 29,910 housing
units, of which 6 6 percent (19,751) are single -
unit structures, 3 0.5 percent (9,133) are multi -
unit structures, and 1,026 are mobile homes.

Overall, there is an estimated 3.4 percent
vacancy rate.

BUILDING ACTIVITY
Development activity resulted in $ 171 million in
valuation for 2022 and $93 million in 2023.

PUBLIC SCHOOLS
Institution Enrollment:

Santa Maria-Bonita School District (K-8) ......... 17,024 Allan Hancock College ................................... 25,000 Santa Maria Joint Union High School District ... 9,133

LOCAL HOSPITAL
Marian Regional Medical Center

LEGISLATIVE DISTRICTS
• State Senate District 19
• State Assembly District 35
• Congressional District 24
• Santa Barbara County Supervisorial Districts
4 and 5

ZIP CODES
• 93454-93458

AREA CODES
• 805 and 820

WEATHER
14” of annual rainfall. Average high is 68.6
degrees; record low 20 degrees in 1978; record
high 110 degrees in 2008.

CITY GOVERNMENT
The City of Santa Maria was incorporated on September 12, 1905. The City became a Charter City in December 2000, after the voters of Santa Maria approved a ballot measure in November 2000 to change from a General Law City to a Charter City. A Charter City can adopt laws, different than the general State laws, to meet the specific needs of the city. The operation of a city under a charter is often referred to as “home rule.”
The City operates under the council- manager form of government. Starting in November 2018, Councilmembers are elected by -district for four -year, overlapping terms of office. The Mayor is separately elected at-large by a popular vote, for a four-year term.

CITY HISTORY
The community’s roots are traced back to the days of the California missions. After Mission San Luis Obispo was established in 1772 and Mission La Purisima (in what is now Lompoc) in 1787, settlers were City of Santa Maria 2024-26 Biennial Budget

Community Profile
32 attracted to the Santa Maria Valley. In 1821, when Spain granted Mexico its independence, mission lands were made available for private ownership. In 1874, four of the valley’s prominent settlers, Rudolph Cook, John Thornburg, Isaac Fesler, and Isaac Miller, each donated land where their properties met to form a city centered on Main Street and Broadway. The townsite map was recorded in Santa Barbara in 1875.

The community was not always known as Santa Maria. The town was originally known as Grangerville – for a Grange co -operative store started by Thornburg. Later, it took on a new name, Central City, because the town lay between Guadalupe and Sisquoc. But the name Central City, California, kept getting confused with Central City, Colorado. Mail intended for Central City, California , was being sent to the Colorado community of the same name. Thornburg reportedly came up with the name Santa Maria from the name that settler Juan Pacifico Ontiveros had given to his property 25 years earlier. Ontiveros and his wife had arrived in the area in 1855 and built a palatial adobe (a home built of clay and straw bricks) at the mouth of a local canyon and called their home Santa Maria. The home was finished in 1858. Ontiveros already named the nearby waterway “Santa Maria Creek,” until it rained for 30 days and 30 nights in 1861 -1862, and then he referred to it as a river. This waterway is known today as the Santa Maria River.

HERITAGE
The change of name from Central City to Santa Maria was noted in the first issue of the Santa Maria Times on April 22, 1882.

The Santa Maria Valley saw oil exploration begin in 1888, leading to large -scale discoveries around the turn of the century. In 1901, William Orcutt urged his company (Union Oil) to move forward by leasing more than 70,000 acres
within a year. Soon, Union Oil and a number of smaller
companies were pumping for oil. By the end of 1903, Union Oil, the major player in the region, had 22 wells in
production. Several significant discoveries followed,
including the Orcutt and Cat Canyon fields in 1904 and
1908, respectively. Union Oil's Hartnell Well No. 1 (known as Old Maude) struck a large oil-bearing reservoir in the Orcutt field in late 1904 and reportedly produced one million
barrels of oil in its first 100 days of operation. Oil development intensified in the 1930s, spurring the City's growth even further. By 1957, there were 1,775 oil wells in operation in the Santa Maria Valley, producing more than $64 million worth of oil.

In 1905, faced with the need to provide local governance to the rapidly growing population attracted to the valley, due to the discovery of oil, Santa Maria was incorporated as a general law city. That same year, Union Sugar built the valley’s first major industrial plant in Betteravia. Acres of sugar beets were grown, and sugar cane and beets were imported from inland California and other American and foreign fields. A cattle feeding yard was developed to dispose of waste from the sugar plant.

Soon after the incorporation, people began talking about the possibility of a library and in 1907 the City appointed a Board. Because the Carnegie Library Foundation was giving money for buildings in order to encourage the use of libraries, the Board applied fo r a grant in the amount of $10,000. The women of the Minerva Club received their wish for a new library. After consideration of various locations, Mr. Paul O. Tietzen generously donated a plot of land and philanthropist Andrew Carnegie kept his promise. A beautiful Carnegie Library opened in May 1909, initially with 600 volumes .

Oil production in the valley is more than a
century old.

City of Santa Maria 2024-26 Biennial Budget

Community Profile
33 In 1908, an electric streetcar provided service to the northwest part of the City. Three years later, the Santa Maria Valley Railroad was constructed by an oil syndicate. Before World War II, Santa Maria Valley Railroad and Pacific Coast Railway trains connected areas east and south of Santa Maria to the Southern Pacific line at Guadalupe. An ice plant at Miller supplied ice for the refrigerator cars, which carried vegetab les and other produce. The Santa Maria Valley Railroad was incorporated in 1911 and in 1 915 was sold to Captain G. Allan Hancock. Today, the railroad has 14 miles of mainline track and serves freight customers in the Santa Maria Valley, linking with the Union Pacific Railroad at Guadalupe.

Frank McCoy came to work for the new Union
Sugar plant. Immediately he saw that the City,
located midway between Los Angeles and
San Francisco, had no comfortable hotel
accommodations. When he retired in 1915, he
bought a lot eight blocks south of the center of
the town and built the Santa Maria Inn. With its
beautiful flower gardens, the Inn became a
popular stopping-place for important travelers
from all over the world. With the addition of the
six-floor tower in 1984, it now provides 166
rooms and suites.

In 1919, a two -story 13- room home built by
Robert Martin on South Broadway was sold to
a group of businessmen and later became the
Santa Maria Club. This private men’s club
served as the political and social center of the
valley for many years. The members b uilt a
huge barbecue pit and developed the famous “Santa Maria Style Barbecue.” Later, the building became the Landmark Restaurant and Lounge, and barbecue duties were assumed by the Elks Lodge.

In 1928, Hancock Field, Santa Maria’s first airport, was opened on the east side of town. Captain Hancock was president of Santa Maria Airlines and founded the College of Aeronautics at that field.

Later Allan Hancock College was built on the site of Hancock Field. Today, the college offers more than 2,600 courses in over 100 fields of study via 14 academic departments and is a major focal point in the community with an economic impact of over $250 million annually. A $180 million bond, Measure I, passed b y voters in June 2006, enabled the College to modernize technology, upgrade infrastructure, and build new teaching and learning spaces. in the college has built a new Industrial Technology/Physical Education and Athletic Fields Complex, Public Safety Training Complex, Childhood Center addition, Community Education building, a Student Services building, a Fine Arts Complex, and more.

Santa Maria City Hall was dedicated in 1934. Initially, the building also had room for the Police Department and Chamber of Commerce. The building received designation as a City landmark in 1985.

In the mid -1970s, the Santa Maria Town Center West (the Mall) was added to the City's downtown, creating 400,000 square-feet of enclosed retail shopping. The Mall was expanded in the late 1980s and early 1990s.

On June 20, 1998, Santa Maria was selected as one of 10 cities Nationwide, to receive the coveted All-America City designation. The program promotes the collaboration of individuals, businesses, local government, non-profit organizations and the citizenry in the identification and solutions of problems.

The Carnegie Library
Paying homage to the past: a classic wooden
caboose, a Sacramento Northern Railroad boxcar,
and Union Sugar No. 1 steam locomotive were installed
in November 2011 as an exhibit near the Transit Center.

City of Santa Maria 2024-26 Biennial Budget

Community Profile
34 In 1999, the commercial area along Bradley Road expanded and the Crossroads Shopping Center opened at Betteravia Road and Highway 101. This shopping center is home to national retailers and several automotive dealerships. The City has continued to add major "destination" retail outlets to its existing retail offerings.

The Public Library is one of the jewels of
downtown. Following four expansions, the
new Main Public Library opened in August
2008 to rave reviews. Patrons enjoy the
expanded book collections, public
computers, the Children's Theater, the
Central Coast Literacy Center, study rooms
and a Library Shop. Shepard Hall serves as
the community meeting room, and new art
exhibits from local and regional artists are
put on display. Nearby is the Abel
Maldonado Community Youth Center.

Agriculture has always been significant to
Santa
Maria.

Many modern farms have been in the same family for generations, and about one in every five local jobs is tied to agriculture. Santa Maria Valley farms and ranches made a huge contribution to Santa Barbara County’s gross crop production value of over $1.9 billion in 2022. Strawberries, broccoli, cauliflower, lettuce and celery are grown in the valley. The annual strawberry crop is valued at more than $800 million. In 2011, Canada-based Windset Farms opened its state-of-the-art, multimillion -dollar greenhouse and processing operation to grow tomatoes and expanded in 2015. The campus occupies four 32 -acre greenhouses, one 5 -acre greenhouse, a processing plant and other facilities, and is seeking to expand.

Santa Maria City CouncilJune 18, 2024

Santa Maria City Council
June 18, 2024