Attachment A
1 SANTA MARIA REGIONAL
TRANSIT
PUBLIC TRANSIT AGENCY
SAFETY PLAN PTASP
Approved: June 16, 2024
SAFETY
Attachment A
2 Santa Maria Regional Transit
Public Transit Agency Safety Plan PTASP
Adopted August xx, 2024
Attachment A
3 Forward
This document has been prepared to meet the Federal Transit Administration’s PTSAP requirements that have been adjusted as a result of the COVID- 19 pandemic to be due by December 31, 2020. This document is based on the FTA’s Public Transportation Agency Safety Plan Template for Small Bus Transit Providers and accompanying Reference Tools.
The FTA has issued a Notice of Enforcement Discretion stating that, until Dece mber 31, 2020, in light of the extraordinary operational challenges presented by the COVID-19 public health emergency, FTA will refrain from taking enforcement action pursuant to 49 U.S.C. § 5329(g) and the FTA Master Agreement (26) (October 1, 2019) against any FTA recipient or subrecipient subject to the PTASP regulation that is unable to certify that it has established an Agency Safety Plan that complies with the regulation.
Attachment A
4 Table of Contents
1. TRANSIT AGENCY INFORMATION ......................................................................................................................... 5
2. PLAN DEVELOPMENT, APPROVAL, AND UPDATES ......................................................................................... 6
3. SAFETY PERFORMANCE TARGETS ...................................................................................................................... 8
4. SAFETY MANAGEMENT POLICY ........................................................................................................................... 8
5. SAFETY RISK MANAGEMENT ............................................................................................................................... 11
6. SAFETY PROMOTION -COMPETENCIES AND TRAINING ............................................................................ 16
7. SAFETY ASSURANCE .............................................................................................................................................. 17
8. DEFINITIONS OF SPECIAL TERMS IN SAFETY PLAN................................................................................... 19
9. SUPPORTING DOCUMENTS/INFORMATION ................................................................................................... 21
Attachment A
5 1. Transit Agency Information
City of Santa Maria Public Works/Transit
110 S. Pine St. Ste 221
Santa Maria, CA 93458
Accountable Executive:
Gamaliel Anguiano, Transit Services Manager
Chief Safety Officer:
Mark Sarri, Transit Planner
Mode of Service Covered by This Plan:
Fixed Route and Paratransit Bus
List All FTA Funding Types:
Federal Urban Area Formula Program (Section 5307)
Federal Buses and Bus Facilities and Low-or No-Emission Program (Section 5339) FTA 5311 F
Santa Maria contracts operation of its services to a vendor, RATP DEV. Additionally, customer service and facility maintenance services are contracted to RATP DEV.
Attachment A
6 2. Plan Development, Approval, and Updates
This plan has been drafted by Santa Maria Transit (SMRT) with the support of a consultant.
Signature :
____________________________________ ______________ Accountable Executive Date
Approved by the Santa Maria City Council on:
DATE : June 16, 2024
Certification of Compliance
The Public Transportation Agency Safety Plan will be updated triennially. The plan will be reviewed during the course of each year. During this review Santa Maria Regional Transit (SM RT) staff will analyze safety performance to:
• Determine if new Safety Performance targets should be established; • Determine whether increased Safety Promotion related to safety events is necessary; and • Ensure that the agency’s Safety Assurance mechanisms are mitigating the current and most frequent safety events.
• Ensure compliance with latest federal guidelines.
Attachment A
7 Safety Performance Target Coordination
Targets will be transmitted to ensure coordination after approval to:
Brian C. Travis
Senior Transportation Planner
RTAP and Legislative Management
CALTRANS
Division of Rail and Mass Transportation
State of California
(916) 654-9842
Aaron Bonfilio
Director of Rail and Transit Programs
Santa Barbara Association of Governments
260 North San Antonio Road, Suite B
Santa Barbara, CA 93110
(805) 961-8920
Attachment A
8 3. Safety Performance Targets
Mode of Transit Service Preventable
Collisions Injuries Fatalities
Reportable
Safety
Events
System
Reliability
VRM/
Failures
Fixed Route Integer Target 6 2 0 8 1
Fixed Route Target per Vehicle
Revenue Miles - 741,323
Annual 968,291 -
Split 87/13% FR/Para.-842,413 Miles .71 0.24 0
.95 .12
Demand Response Integer Target 0 0 0 0 0
Demand Response Target per
Vehicle Revenue Miles 125,878 Miles 0 0 0 0 0
*Based on 100,000 VRM (Vehicle Revenue Miles)
4. Safety Management Policy
Safety is SMRT’s number one priority. We educate, encourage, and endorse a strong culture of safety at all levels of the organization, valuing the responsibility entrusted in us by the communities that we serve.
SMRT is committed to developing, implementing, maintaining, and constantly improving processes to ensure that all of our transit service delivery activities take place under a balanced allocation of organizational resources, aimed at achieving the highest level of safety performance and meeting and exceeding established standards.
All levels of management and all employees are accountable for the delivery of this highest level of safety performance, starting with our Transit Services Manager.
• Support the management of safety through the provision of appropriate resources, that will result in an organizational culture that fosters safe practices, encourages effective employee safety reporting and communication, and actively manages safety with t he same attention to results as the attention to the results of the other management systems of the organization; • Integrate the management of safety among the primary responsibilities of all managers and employees; • Clearly define for all staff, contracto rs, managers, and employees alike, their accountabilities and responsibilities for the delivery of the organization ’s safety performance and the performance of our safety management system;
• Establish and operate hazard identification and analysis, and saf ety risk evaluation activities, including an employee safety reporting program as a fundamental source for safety concerns and hazard identification, in order to eliminate or mitigate the safety risks of the consequences of hazards resulting from our opera tions or activities to a point which is consistent with our acceptable level of safety performance;
Attachment A
9 • Ensure that no action will be taken against any employee who discloses a safety concern through the employee safety reporting program, unless disclosure indicates, beyond any reasonable doubt, an illegal act, gross negligence, or a deliberate or willful disregard of regulations or procedures; • Comply with, and wherever possible exceed, legislative and regulatory requirements and standards; • Ensure that suffici ent skilled and trained human resources are available to implement safety management processes;
• Ensure that all staff are provided with adequate and appropriate safety - related information and training, are competent in safety management matters, and are allocated only tasks commensurate with their skills;
• Establish and measure our safety performance against realistic and data - driven safety performance indicators and safety performance targets;
• Continually improve our safety performance through manageme nt processes that ensure that appropriate, effective safety management action is taken; and • Ensure that externally supplied systems and services to support our operations meet our safety performance standards.
SAFETY MANAGEMENT POLICY COMMUNICATION
SMRT communicates safety policy through various channels to direct staff, contract management, and contracted staff. The agency uses safety boards that are located in the operator lounges, throughout the maintenance facility and throughout the administrative offices. Safety related information is posted for all staff and contractor personnel to see. SMRT works together with RATP DEV to ensure that SMRT’s targets, goals, and expectations are achieved in the performance of its service.
AUTHORITIES, ACCOUNTABILITIES, AND RESPONSIBILITIES
The Accountable Executive has the ultimate responsibility for carrying out the Agency Safety Plan. The Accountable Executive is also responsible for the development and implementation of the agency ’s Safety Management System (SMS). This makes the accountable executive responsible for ensuring that the agency’s SMS is effectively implemented, and actions are taken, as necessary, to address substandard performance.
The Chief Safety Officer is responsible for reviewing the day -to-day implementation of the Safety Management System. They are responsible for reporting any substandard performance of the SMS directly to the accountable executive. Agency Leadership contributes to the implementation of the SMS by enforcing and reporting substandard performance that occur. The contractor and the city have their own safety teams that are responsible for implementing and monitoring the progress of their SMS responsibilities.
Functional areas across the administrative team all share in safety responsibilities.
Administration/Planning
Provides contractor oversight particularly in the areas of operations and safety. • Manage emergency preparedness.
• Evaluate safety implications of all proposed system modifications prior to implementation, including but not limited to implementing new routes and modifying current route
Operations
• The Contractor’s Bus Operators are required to provide input on bus stop safety concerns. SMRT works with local jurisdictions to address any safety concerns.
Attachment A
10 • Manage and ensure state of good repair of all revenue vehicles. • Provide vehicle mechanical quality oversight.
• Regularly update bus specifications to ensure the Santa Maria Regional Transit (SMRT) fleet meets and exceeds safety requirement for bus safety design.
• Manage and ensure state of good repair of all buildings and equipment. • Provide oversight of all SMRT physical assets and conduct monthly audits of Operations and Maintenance yards.
Contractor
• Ensure Santa Maria Regional Trans it (SMRT)’s contractor’s new hire onboarding includes appropriate orientation to Santa Maria Regional Transit (SMRT)’s SMS and PTASP. • Contractor responsibilities outlined in current Operations and Maintenance contracts . Contractor responsibilities for operation of the retail outlets and call centers and facility maintenance also outlined in current contract.
Information Technology
SMRT’s contractor provides all network electronic assets. SMRT provides the phone systems and 2 computers for dispatching.
Marketing and Communications
SMRT municipal staff manages effective internal and external safety communication through contract compliance reviews.
Procurement
SMRT municipal staff ensure scopes of work and technical specifications include appropriate safety considerations.
Objectives:
To achieve the safety mission, SMRT has established the following objectives for itself and its operations and maintenance contractor:
EMPLOYEE SAFETY REPORTING PROGRAM
Santa Maria Regional Transit (SMRT) and RATP Dev have a robust employee reporting program which uses technology, in person meetings, incident feedback, and comment boxes. RATP Dev has placed several employee comment boxes throughout its facilities to allow employees and contractor personnel to identify any concern that they may have at the work place. All employees and contractor personnel are encouraged to use the comment boxes and are rewarded if the comment is va lid and it produces positive results.
Operators also have the opportunity to submit a report at the end of their shift. Other direct and contractor staff may submit reports at any time. This allows management to address any risks that are occurring outside of the facility. At no time will an employee be disciplined or punished for submitting a comment.
Technology also plays a big part in the way business is conducted. RATP Dev utilizes electronic data safety compilations for real time monitoring. This allo ws Santa Maria Regional Transit (SMRT) to get real -time information of risks that are present within our system.
Attachment A
11 5. Safety Risk Management
Hazards are an inevitable part of transit operations. Only after identifying those hazards can they be addressed. Sources of hazard information in clude safety reporting, formal and informal observations of operations, scheduled and unannounced inspections, internal safety investigations, accident reports, and committee reviews.
Employees at the administration building and operations and maintenance facilities are trained on how to report hazards or risks they identify or incidents and close calls they experience. This reporting is highly encouraged across the organization. All personnel, whether directly employed or employed by a contractor, are provided with various channels of reporting hazards and close calls. Reporting is encouraged using any channel an individual is most comfortable using. This includes verbally to supervisor or management staff, written by way of an incident report, or electronically using email or company portal.
RATP Dev put comment boxes. If a hazard/incident is reported by a contractor employee, the safety manager at the contractor facility will document the hazard/incident on the designated Risk and Hazard Matrix and analyze, then communicate to the staff at Santa Maria Regional Transit (SMRT). Santa Maria Regional Transit (SMRT) does own the bus stop poles and bus stop signs, however, and staff at Santa Maria Regional Transit (SMRT) will coordinate with facilit y technicians or appropriate city or county staff to mitigate hazards, and document this action through the Risk and Hazard Matrix. At the transit center owned by Santa Maria Regional Transit (SMRT), safety hazards or incidents will be documented on the Risk and Hazard Matrix and addressed by Santa Maria Regional Transit (SMRT).
Santa Maria Regional Transit (SMRT) will identify and manage their safety risks using the Risk and Hazard Matrix. SMRT has implemented a Safety Risk Management process for all ele ments of its transportation system. The Safety Risk Management process includes the following activities: safety hazard identification, safety risk assessment, and safety risk mitigation.
SAFETY HAZARD IDENTIFICATION
SMRT uses the Safety risk Management Process (SRM) to ensure safety of operations, operators, passengers, employees, vehicles and facilities. Hazard identification is the first step in the Safety Risk Management process and a key component. It involves these f undamental safety -related activities:
Identifying safety hazards and their consequences; assessing the risks associated with the consequences of the hazards; and developing mitigations to reduce the potential consequences of the identified hazards.
The following is SMRT’s methods and processes to identify hazards. The Agency considers, as a source for hazard identification, data and information provided by an oversight authority and the FTA. Hazards are identified through a variety of sources, including:
Review of vehicle camera footage,
Review of monthly performance data and safety performance targets, Observations from supervisors,
Maintenance reports,
Comments from customers, passengers, and third parties, Safety committee, driver and all-staff meetings,
Results of audits and inspections of vehicles and facilities, Results of training assessments,
Attachment A
12 Employee safety reporting,
Investigations into safety events, incidents and occurrences, and Information from FTA and oversight authorities.
When a hazard has been identified, whatever the source, it is reported to the SMRT Chief Safety Officer, who enters it into the Hazard Log. The Chief Safety Officer also may enter hazards into this log based on reviews of operations and maintenance activities and procedures.
The Safety Officer will investigate hazards to collect information and determine if hazards need to be entered into the safety risk assessment process. In following up on identified hazards, the Chief Safety Officer may:
Reach out to the reporting party, if available, to gather all known information about the reported hazard,
Conduct a walkthrough of the affected area, assessing the possible hazardous condition, generating visual documentation (photographs and/or video), and taking any measurements deemed necessary, Conduct interviews with employees in the area to gather potentially relevant information on the reported hazard,
Review any documentation associated with the hazard (records, reports, procedures, inspections, technical documents, etc.),
Contact other departments that may have association with or technical knowledge relevant to the reported hazard,
Review any past reported hazards of a similar nature, and Evaluate tasks and/or processes associated with the reported hazard.
Any identified hazard that poses an immediate risk to transit operations, the health and safety of employees or the public, or equipment must immediately be brought to the attention of the Accountable Executive and placed through the Safety Risk Management process for safety risk assessment and mitigation. Otherwise, hazards will be prioritized for further Safety Risk Management activity.
SAFETY RISK ASSESSMENT
Safety risk assessment defines the level or degree of the safety risk by assessing the likelihood and severity of the consequences of hazards and prioritizes hazards based on the safety risk. The Chief Safety Officer, with assistance from key staff subject matter exper ts, is responsible for assessing identified hazards and ratings using the safety risk matrix below. Prioritizing safety risk provides the Accountable Executive with the information needed to make decisions about resource application.
The following matrix, adopted from the TSI Participation Guide – SMS Principles for Transit, facilitates the ranking of hazards based on their probability of occurrence and severity of their outcome.
Probability Levels
Description Level Specific Individual
Item Fleet Inventory
Frequent A Likely to occur often in
the life of an item.
Continuously
experienced.
Attachment A
13 Probable B
Will occur several
times in the life of an
item.
Will occur frequently.
Occasional C
Likely to occur
sometime in the life of
an item.
Will occur several
times.
Remote D
Unlikely, but possible
to occur in the life of
an item.
Unlikely, but can
reasonably be
expected to occur.
Improbable E
So unlikely, it can be
assumed occurrence
man not be
experienced in the life
of an item.
Unlikely to occur, but
possible.
Eliminated F
Incapable of
occurrence. This level
is used when potential
hazards are identified
and later eliminated.
Incapable of
occurrence. This level
is used when potential
hazards are identified
and later eliminated.
The measuring goes from A to F with A being frequent or likely to occur frequently and E being improbable or expected that this event will most likely never occur. The designation F is used when potential hazards are identified and later eliminated.
Severity Levels
Description Level Mishap Result Criteria
Catastrophic 1
Could Result in one or more of
the following: death,
permanent total disability,
irreversible significant
environmental impact, or
monetary loss equal to or
exceeding $10M
Critical 2
Could result in one or more of
the following: permanent
partial disability, injuries or
occupational illness that may
result in hospitalization of at
least three personnel,
reversible significant
environmental impact, or
monetary loss equal to or
exceeding $1M but less than
$10M
Attachment A
14 Marginal 3
Could result in one or more of
the following: injuries or
occupational illness resulting
in one or more lost work
day(s), reversible moderate
environmental impact, or
monetary loss equal to or
exceeding $100k but less than
$1M
Negligible 4
Could result in one or more of
the following: injuries or
occupational illness not
resulting in lost work day,
minimum environmental
impact. Or monetary loss less
than $100k.
The Safety Risk Severity Table presents a typical safety risk. It includes four categories to denote the level of severity of the occurrence of a consequence, the meaning of each category, and the assignment of a value to each category using numbers. In this table, 1 is considered catastrophic meaning possible deaths and equipment destroyed and 4 is considered negligible or of little consequence with two levels in between.
Safety Risk Probability and Safety Risk Severity are combined into the Safety Risk Index Ranking to help prioritize safety risks according to the table below.
Attachment A
15 Safety Risk
Assessment
Matrix
Severity
Probability
Catastrophic
1 Critical
2 Marginal
3 Negligible
4 A-Frequent 1A 2A 3A 4A
B- Probable 1B 2B 3B 4B
C-Occasional 1C 2C 3C 4C
D- Remote 1D 2D 3D 4D
E- Improbable 1E 2E 3E 4E
F- Eliminated
Safety Risk Index
Ranking
1A, 1B, 1C, 2A, 2B High Unacceptable
1D, 2C, 3A, 3B Serious
Undesirable -
With
management
decision required
1E, 2D, 2E, 3C, 3D,
3E, 4A, 4B, Medium
Acceptable - with
review by
management
4C, 4D, 4E Low
Acceptable -
without review
The Chief Safety Officer documents recommendations regarding hazard rating and mitigation options and reports this information to the Accountable Executive.
SAFETY RISK MITIGATION
The Chief Safety Officer, assisted by Key Staff subject matter experts, reviews current safety risk mitigations and establishes procedures to 1) eliminate; 2) mitigate; 3) accept specific risks. Prioritization of safety remediation measures is based on risk analysis and a course of action acceptable to SMRT management.
The safety risk must be mitigated if ranked as Unacceptable (High- Red). Those safety risks that have been mitigated, even those mitigated risks shown as Acceptable status (Low -Green) undergo regular and consistent monitoring to ensure the mitigation strategy is effective. Key strategies to minimize the types of risks that potentially exist include:
Attachment A
16 • Development and deployment of policies and procedures that address known hazards and risks, • Discussion of other actions, strategies and procedures that might help safeguard against unknown/unforeseen risks,
• Training of drivers and other agency staff on all safety policies and procedures, • Training of drivers and other agency staff on methodologies for handling emergencies, and • Training of drivers and staff on proper and effective use of emergency equipment and communication technologies and protocol.
Safety risk mitigations are tracked and updated in the Hazard Log by the Chief Safety Officer.
6. Safety Promotion -Competencies and Training
In order to implement an effective two -way feedback loop, front line staff and management are provided with regular training. SMS training is provided to coach operators specifically for safety reporting competencies. They are provided training during their onboarding on what to report and how to report it.
Management staff are provided training on how to analyze the safety data, turning it into safety intelligence for senior management decision-making for the allocation of safety management resources.
Santa Maria Regional Transit (SMRT) requires its contractors to provide a Bus Yard Safety Standard Operating Procedure to be distributed and acknowledged by all vendors that conduc t work on -site the Operations and Maintenance facility. At a minimum, it must address:
• Job Hazard Analysis
• Personal Protective Equipment Program
• Lockout/Tag out
The Facility Maintenance Manual describes activities to monitor operations and to identify any safety risk mitigations that may be ineffective, inappropriate, or that were not implemented as intended.
ACCIDENT INVESTIGATION AND COMMUNICATION
Operations Contractors are required to conduct accident investigations on all accidents, injuries, illnesses, and near misses. Supervisors who conduct accident investigations are to be provided adequate accident investigation training. Accident investigation kits an d materials are to be provided by the contractor.
Preventability of accidents is investigated, determined, and communicated to staff by contractor.
Additional information is included in the referenced contractor policies.
GENERAL REPORTING/INVESTIGATION PRACTICES
All person(s) operating a bus are required to report any injury or accident, regardless of severity, immediately after its occurrence. Enforcement and discipline is determined by the contractor, and post - accident training is also conducted by the contractor.
Santa Maria Regional Transit (SMRT)’s Safety Management System is designed to be a living document, which will continually identify, evaluate, and mitigate safety risks consistent with Santa Maria Regional Transit (SMRT)’s safety objective s and performance targets. From the Accountable Executive to the Attachment A
17 frontline operators, five questions will be asked on a continual basis to ensure continuous assessment of the SMS:
1. What are our most serious safety concerns?
2. How do we know this?
3. What are we doing about it?
4. Is what we are doing working?
5. How do we know what we are doing is working?
OPERATOR TRAINING
Training and education of coach operators is provided by contractor staff. Training includes Diagnostic Evaluation, Classroom Training, Closed Course Training, Full ODP Training Program, Satisfactory Evaluation, and Classroom Hours. A minimum of 40 hours of Classroom Training and 80 hours of Behind the Wheel Training must be completed. Additional information is included in the re ferenced contractor policies. RATP DEV requires coach operators and other key staff to attend monthly safety meetings.
Instructor Qualifications Training instructors must meet all federal, state, and local employment requirements and be approved by the res pective contractor ’s management team. Qualifications are outlined in the referenced contractor policies.
SAFETY COMMUNICATION
As outlined in the Hazard Identification and Analysis section, frontline staff are encouraged to communicate safety issues and are provided with various channels to communicate to management. Safety communication is designed to be a two-way feedback loop in order to establish a positive safety culture.
7. Safety Assurance
SAFETY PERFORMANCE MONITORING AND MEASUREMENT
SMRT currently tracks safety performance through the measure of Preventable Collisions/100,000 miles.
This performance measure compares the number of preventable collisions that occur in a given time period (e.g., a month) to the total number of bus miles operated during the same time period.
A. Preventable Collision is defined as a vehicle collision that is recorded involving a bus that has been judged to have been preventable as determined by the agency and that occurred on the road (i.e. outside of agency garages/depots or parking areas). Per t he National Safety Council definition, a collision is considered preventable when “the driver in question failed to exercise every reasonable precaution to prevent the accident.” This should include any preventable vehicle collision, whether the bus is in or out of revenue service, and even if there is no need for special maintenance or repair afterwards. Preventable collisions that occur off-street at transit centers or bus stations are included here.
Formula
Calculation
Failures per 100,000 x Preventable Collisions / Total Miles Operated Solution 100,000 * (6/842,413) = .71 Rounded
Proposed Target .71 Preventable Collisions/100,000 Miles Attachment A
18 Santa Maria Regional Transit (SMRT) will track and manage Total Injuries and Injuries/100,000 Revenue Miles. This performance measure compares the number of preventable injuries that occur in a given time period to the total number of bus revenue miles operated during the same time period.
B. The FTA definition of an Injury is one that requires immediate medical attention away from the scene for one or more persons, except in the case of Other Safety Occurrences Not Otherwise Classified (OSONOC).
Formula
Calculation
Injuries per 100,000 x Injuries / Total Miles Operated
Solution 100,000 * (2/842,413) = .24 Rounded
Proposed Target 2 Reportable Safety Evens and
.24Reportable Safety Events/100,000 Revenue Miles
C. SMRT will track and manage the number of Fatalities and the number of Fatalities/100,000 Revenue Miles. This performance measure compares the number of fatalities that occur in a given time period to the total number of bus revenue miles operated during the sa me time period. The FTA definition of a Fatality is a fatality that occurs within 30 days of a Reportable Safety Event.
D. Santa Maria Regional Transit (SMRT) will track and manage an additional Key Performance indicator, Reportable Safety Events and Reportable Safety Events/100k Revenue Miles. This performance measure compares the number of Reportable Safety Events that occur in a given time period to the total number of bus revenue miles operated during the same time period.
The FTA definition of a Reportable Safety Event is a Safety Event occurring on transit right -of-way or infrastructure, at a transit revenue facility, at a maintenance facility (or rail yard), during a transit related maintenance activity, or involving a transit revenue vehicle. Excluded from this event reporting requirement are: events that occur off transit property where affected persons, vehicles, or objects come to rest on transit property after the event, OSHA events in administrative buildings, deaths that are as a result of illness or other natural causes, other events (assault, robbery, non -transit vehicle collisions, etc.) occurring at bus stops or shelters that are not on transit -controlled property, collisions that occur while traveling to or from a transit -related maintenance facility, collisions involving a supervisor car, or other transit service vehicle operating on public roads.
Formula
Calculation
Failures per 100,000 x Reportable Events / Total Miles Operated Solution 100,000 * (8/842,413) = .95 Rounded
Formula
Cakcukation
Fatalitites per 100,000 x Fatalititess / Total Miles Operated Solution 100,000 * (0/842,413) = 0
Proposed Target 0 Fatalities and 0 Fatalities /100,000 Revenue Miles Attachment A
19 Proposed Target 8 Reportable Safety Evens and
.95 Reportable Safety Events/100,000 Revenue Miles
E. SMRT also tracks and manages the Average Fleet Miles between Major Mechanical Failures. This performance measure compares the number of Major Mechanical Failures that occur in a given time period to the total number of bus revenue miles operated during the same time period.
The FTA definition of a Major Mechanical Failure is a failure of some mechanical element of the revenue vehicle that prevents the vehicle from completing a scheduled revenue trip or from starting the next scheduled revenue trip because actual movement is limited or because of safety concerns.
Formula
Calculation
Failures per 100,000 x Major Mechanical Failures / Total Miles Operated
Solution 100,000 * (1 /842,413) = .12 Rounded
= .88 * 842,413
= 742,323
Proposed Target Miles between Major Mechanical Failures 741,32
Analyzing factors that relate to each of these indicators is a significant step in developing actions to prevent them. Measuring the number and rate of each indicator provides a high level measure from which futu re performance can be assessed.
Bus Yard Safety Operations, Maintenance, and Contractor administration services are conducted at the bus yard. To create a safe workplace and protect employees and visitors from risk of injury, Santa Maria Regional Transit (SMRT) requires its contractors to comply with local, state, and federal requirements including, but not limited to Job Hazard Analysis, Personal Protective Equipment, Hazard Communication, Emergency Action Plans, Blood borne Pathogens, Lockout/Tag out, a nd record keeping. Santa Maria Regional Transit (SMRT) has provided the contractors with a Facility Maintenance Manual, and contractors are required to maintain the facility to Santa Maria Regional Transit (SMRT)’s standards as outlined in the Operations and Maintenance Contract. Santa Maria Regional Transit (SMRT) staff conduct monthly audits to assess the safety of the bus yard.
8. Definitions of Special Terms in Safety Plan
Accident means an Event that involves any of the following: a loss of life; a repor t of a serious injury to a person; a collision of public transportation vehicles; an evacuation for life safety reasons.
Accountable Executive means the single, identifiable person who has ultimate responsibility for carrying out the Public Transportation Agency Safety Plan of the Agency; responsibility for carrying out the Agency’s Transit Asset Management Plan; and control or direction over the human and capital resources needed to develop and maintain both the Agency ’s Public Transportation Agency Safety Plan, in accordance with 49 U.S.C. § 5329(d), and the Agency’s Transit Asset Management Plan in accordance with 49 U.S.C. § 5326.
Agency or Transit Agency means [Agency legal name].[Board or equivalent entity] means governing body of [Agency legal name].
Attachment A
20 Caltrans means the California Department of Transportation Chief Safety Officer means the adequately trained individual who has responsibility for safety and reports directly to the Transit Agency’s chief executive officer.
CFR means Code of Federal Regulations.
Event means any Accident, Incident, or Occurrence.
FTA means the Federal Transit Administration, an operating administration within the United States Department of Transportation.
Hazard means any real or potential condition that can cause injury, i llness, or death, damage to or loss of the facilities, equipment, rolling stock, or infrastructure of the system, or damage to the environment.
Incident means an Event that involves any of the following: a personal injury that is not a serious injury, one or more injuries requiring medical transport, or damage to facilities, equipment, rolling stock, or infrastructure that disrupts the operations of the Transit Agency.
Investigation means the process of determining the causal and contributing factors of an accident, incident, or hazard, for the purpose of preventing recurrence and mitigating risk.
National Public Transportation Safety Plan means the plan to improve the safety of all public transportation systems that receive federal financial assistance under 49 U.S.C. Chapter 53.
Occurrence means an Event without any personal injury in which any damage to facilities, equipment, rolling stock, or infrastructure does not disrupt the operations of the Transit Agency.
Part 673 means 49 CFR (Code of Federal Regulations) Part 673.
Performance Measure means an expression based on a quantifiable indicator of performance or condition that is used to establish targets and to assess progress toward meeting the established targets.
Performance target means a quantif iable level of performance or condition, expressed as a value for the measure, to be achieved within a time period required by the Federal Transit Administration (FTA).
Risk means the composite of predicted severity and likelihood of the potential effect of a hazard.
Risk mitigation means a method or methods to eliminate or reduce the effects of hazards.
Safety Assurance means processes within the Transit Agency ’s Safety Management Systems that function to ensure the implementation and effectiveness of safe ty risk mitigation, and to ensure that the Transit Agency meets or exceeds its safety objectives through the collection, analysis, and assessment of information.
Safety Management Policy means the Transit Agency ’s documented commitment to safety, which def ines the Transit Agency ’s safety objectives and the accountabilities and responsibilities of its employees in regard to safety.
Safety Management Systems (SMS) means the formal, top-down, organization-wide approach to managing safety risk and assuring the effectiveness of a Transit Agency ’s safety risk mitigation. SMS includes systematic procedures, practices, and policies for managing risks and hazards.
Safety Performance Target (SPT) means a Performance Target related to safety management activities.
Attachment A
21 Safety Promotion means a combination of training and communication of safety information to support SMS as applied to the Transit Agency’s public transportation system.
Safety Risk Assessment (SRA) means the formal activity whereby the Transit Agency determine s Safety Risk Management priorities by establishing the significance or value of its safety risks.
Safety Risk Management (SRM) means a process within the Transit Agency’s Public Transportation Agency Safety Plan for identifying hazards and analyzing, assessing, and mitigating safety risk.
Serious injury means any injury which: (1) requires hospitalization for more than 48 hours, commencing within seven days from the date the injury was received, (2) results in a fracture of any bone (except simple fractures of fingers, toes, or noses), (3) causes severe hemorrhages, nerve, muscle, or tendon damage; (4) involves any internal organ, or (5) involves second or third-degree burns, or any burns affecting more than five percent of the body surface.
State of Good Repair (SGR) means the condition in which a capital asset is able to operate at a full level of performance.
Transit Asset Management Plan means the strategic and systematic practice of procuring, operating, inspecting, maintaining, rehabilitating, and repl acing transit capital assets to manage their performance, risks, and costs over their life cycles, for the purpose of providing safe, cost -effective, and reliable public transportation, as required by 49 U.S.C. 5326 and 49 CFR part 625.
U.S.C. means United States Code
9. Supporting Documents/Information
SMRT will maintain documentation related to the implementation of its SMS; the programs, policies and procedures used to carry out this Agency Safety Plan; and the results from its SMS processes and activities for three years after creation. These documents will be available to the Federal Transit Administration or other Federal or oversight entity upon request.