2024-07-16 Regular — Santa Maria City Council, July 16, 2024

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Santa Maria
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Mayor Alice Patino
Mayor Pro-Tem Gloria Soto
Councilmember Mike Cordero
Councilmember Carlos Escobedo
Councilmember Maribel Aguilera-Hemandez

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA
Tuesday, July 16, 2024
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

Oral Comments during the meeting:
• In -person format. Attend the meeting in -person in the City Hall Council Chambers at 110 East Cook Street, Santa Maria, and submit a request to speak to the Clerk or City staff. • Zoom Meeting Portal. Participate via Zoom to register to speak during the Public Comment portion of the meeting or on a particular Agenda Item. Use the Zoom link below or dial -in via telephone
Zoom link: https://us02web.zoom.us/webinar/register/WN_zcNr1AvySWSO_d1g7pY76A Dial Phone #: 1-669-900-9128**
Webinar ID #: 846 6659 5005
**Press *6 to un-mute your phone. Press *9 to raise your hand to speak.

Watch an instructional Video on Participating using Zoom.

Public Written Comments prior to the meeting (must be received by 2:00 p.m. in advance of the meeting*):
• Email - Submit Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
• Mail - Delivered by the U.S. Postal Service. Address letters to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters will not be read aloud during the meeting.
*All written correspondence will be distributed to Councilmembers and attached to the associated meeting agenda (under Public Comment or Agenda Item); however, submissions received after the deadline will not be processed until the following day.

How to watch the meeting from home:

1. Comcast Channel 23 - Live during the meeting, and rebroadcast on Thursday at 9:00 a.m. after the meeting and again on Tuesday at 5:30 p.m. the following week.

2. Live Webcast - Online from the Agenda Center & Meetings Portal (select meeting date) or at https://video.isilive.ca/santamaria/live.html . Note - When no meeting is streaming, the window will read "Searching for live stream."

3. You Tube Live Stream - You Tube Webcast.

Note: Live Webcast and You Tube Live are typically available within 15 minutes before the start of the meeting. There is a delay of about 15-30 seconds with both the Live Webcast and You Tube Live Stream.

4. Zoom Meeting Portal - Registration is required (link above) even for observing the meeting.

American Disability Act Accommodations:

Any member of the public who needs accommodations should email the City Clerk's Office at cityclerkCa�cityofsantamaria.org or call 805-925-0951 x2306. The City Clerk's Office will use its best efforts to provide reasonable accommodation by request at least 48 hours ahead of the meeting.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Mayor Pro Tem Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
In -person oral comments will be accepted during this time. There is no Zoom participation available for the Closed Session Public Comment period. Written comments may be submitted per the instructions above.

3. RECESS -CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Public Employee Recruitment - City Manager, Pursuant to California Govemment Code §54956.8

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Mayor Pro Tem Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

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9. PROCLAMATIONS

9.a Proclamation — "National Night Out" — August 6, 2024 The City Council will present a Proclamation to recognize August 6, 2024, as "National Night Out".

9.b Proclamation — "Recreation and Parks Month" — July 2024 The City Council will present a Proclamation recognizing July 2024 as "Recreation and Parks Month" in the City of Santa Maria.

9.c Businesses of the Quarter — July to September 2024
The City Council will present certificates to the featured Businesses of the Quarter (July to September 2024) — JB's Jewelers and Tony Cravello Insurance.

10. PRESENTATIONS

10.a Master Plan for Aging and Livability Index
The City Council will receive a presentation on Santa Barbara County's Master Plan for Aging and Livability Index.

10.b Update on City Hall Landscape Project
The City Council will receive a presentation regarding project updates to the City Hall Landscape.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
The City Council values your input. Instructions are provided above (page 1) for communicating with the City Council. Individual speakers are limited to three minutes or as directed by the Mayor.

12. CONSENT CALENDAR
The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. The Consent Calendar is approved by roll call vote with one motion. These items are discussed only on request of Councilmembers. Members of the public may speak on Consent Calendar items during the Public Comment Period.

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

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12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of June 18, 2024, and the special City Council meeting of June 19, 2024.

12.a.3 Adoption of a Resolution Authorizing the Revision of the Paying and Reporting Value of Employer Paid Member Contributions to the California Public Employees' Retirement System for the Public Safety Managers The City Council will consider authorizing and approving a revised Resolution for the Public Safety Managers to update the paying and reporting value of Employer Paid Member Contributions to the California Public Employees' Retirement System.

RECOMMENDATION:

Adopt a Resolution authorizing and approving the revised wage and benefits package for the Public Safety Managers regarding Employer Paid Member Contributions to the California Public Employees' Retirement System.

12.a.4 Adoption of a Resolution Requesting to Cancel the August 6, 2024, City Council Meeting
The City Council will consider canceling the regular City Council meeting scheduled on August 6, 2024, due to a lack of agenda items.

Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution canceling the regular City Council meeting on August 6, 2024.

12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.b.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

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12.b.3 Adoption of a Resolution Establishing the City of Santa Maria's Fiscal Year 2024-25 Appropriation Limit
The City Council will consider establishing the City of Santa Maria's Fiscal Year 2024-25 appropriation limit.

RECOMMENDATION:

Adopt a Resolution establishing the City of Santa Maria's Fiscal Year 2024-25 appropriation limit.

12.b.4 Adoption of a Resolution Approving a Professional Services Agreement for Continued Value Services with Collaborative Solutions LLC The City Council will consider approving an agreement for Professional Continued Value Services with Collaborative Solutions LLC.

RECOMMENDATION:

Adopt a Resolution authorizing a ten-year Agreement with Collaborative Solutions, LLC, a Limited Liability Company, an affiliate of Cognizant Worldwide Limited, for Continued Value Services.

12.c PUBLIC WORKS DEPARTMENT

12.c.1 Adoption of a Resolution Awarding Bid 2024-05 for Phase II of the North Dejoy Street Park Project
The City Council will consider approving the Award of Bid for the construction of the North DeJoy Street Park Project, Bid No. 2024-05 to G. Sosa Construction, Inc. in the amount of $277,835. The scope of work includes grading, landscaping, pedestrian pathways, and other park features.

Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 — Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines because the scope of work to be conducted is an existing public facility with negligible expansion of the existing uses.

RECOMMENDATION:

Adopt a Resolution awarding a bid to G. Sosa Construction, Inc., in the amount of $277,835, for the construction of the North DeJoy Street Park Project, Bid No. 2024-05.

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12.c.2 Adoption of a Resolution to Award a Professional Services Agreement for Active Transportation Plan Project Approval and Environmental Document The City Council will consider approving the award of Pedestrian and Bicycle Safety Professional Services contract to Nichols Consulting Engineers, Chtd.

The City has Active Transportation Program Grant funded project that requires technical assistance from a consultant that is able to prepare environmental documents and preliminary plans for approval by Caltrans and the California Transportation Commission.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement in the not -to - exceed amount of $489,270 to Nichols Consulting Engineers, Chtd. for Project Development Professional Services for Project Approval and Environmental Document preparation associated with the Active Santa Maria Safe Routes to School project.

13. APPOINTMENTS

13.a Annual Boards & Various Appointments — July 2024
The City Council will consider making appointments to Block Grants Advisory Committee, Central Coast Commission for Seniors, Area Agency on Aging, Library Board of Trustees, Measure U Citizens' Oversight Committee, Recreation and Parks Commission, and Santa Barbara County Library Advisory Committee.

RECOMMENDATION:

Block Grants Advisory Committee
Current term ends July 2024. The Mayor and each Councilmember will have the opportunity to make one nomination each for a new term of three years ending in July 2027. Councilmember Soto has an additional vacancy for an unexpired term ending in July 2025.

Incumbents: Nomination to be made by:

Vacant (Bustamante, Audrey - did not reapply) Councilmember Aguilera-Hernandez Vacant Councilmember Escobedo
(Camacho Tiburcio, Jennifer — did not reapply)
Doyle, Robert (re -applied)
Vacant (Jacobs, Ron — did not reapply)
Vacant (Solorio, Patricia — did not reapply)
Vacant (unexpired term ending July 2025)
New Application:

Carla Marrel
Mayor Patino
Councilmember Cordero
Councilmember Soto
Councilmember Soto

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RECOMMENDATION:

Central Coast Commission for Seniors, Area Agency on Aging Current term ends July 2024. The Mayor will have the opportunity to make one appointment for a new term of two years ending July 2026.

Incumbent: Previously Nominated by:

Vacant (Crawford, Nancy — did not reapply) Mayor Patino RECOMMENDATION:

Library Board of Trustees
Current term ends July 2024. The Mayor will have the opportunity to make two appointments for a new term of three years ending in July 2027.

Incumbent:

Lougee, Sara (re -applied)
Vacant (Jameson, Hunter — did not reapply)
Previously Nominated by:

Mayor Patino
Mayor Patino
RECOMMENDATION:

Measure U Citizens' Oversight Committee
One unexpired term ending January 2025 and two unexpired terms ending July 2027. Councilmember Escobedo will have the opportunity to make one nomination for an unexpired term ending January 2025. Councilmembers Aguilera-Hernandez and Soto will have the opportunity to make one nomination each for unexpired terms ending July 2027.

Incumbent:

Vacant (unexpired term ending January 2027)
Vacant (unexpired term ending January 2025)
Vacant (unexpired term ending January 2027)
Nomination to be made by:

Councilmember Aguilera-Hernandez
Councilmember Escobedo
Councilmember Soto
New Application:

John Childers, Jr. (prior Committee Member)
Greggory Follett
RECOMMENDATION:

Recreation and Parks Commission
Councilmember Escobedo will have the opportunity to make one nomination for an unexpired term ending January 2025.

Incumbent: Nomination to be made by:

Vacant (unexpired term ending January 2025) Councilmember Escobedo New Applicant(s):

Berumen, Isaac

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RECOMMENDATION:

SB County Library Advisory Committee
Mayor Patino will have the opportunity to make one nomination for a term ending July 2025.

Incumbent:

Vacant
Nomination to be made by:

Mayor Patino

14. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

14.a Status Update on Encampment Response Efforts
The City Council will receive a status update on encampment response efforts and services to assist the unsheltered in the Santa Maria community.

RECOMMENDATION:

Receive and file the status update on encampment response efforts and services.

14.b Adoption of a Resolution Approving a Sales and Disposition Agreement between the City of Santa Maria and Vernon Property Group, LLC for City Surplus Land in Downtown
The City Council will consider adopting a Resolution authorizing the City Manager to complete negotiations for the Sales and Disposition Agreement between the City of Santa Maria and Vernon Property Group, LLC, which includes the sale of surplus land on various parcels in Downtown.

RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to complete negotiations for the Sales and Disposition Agreement between the City of Santa Maria and Vernon Property Group, LLC, for various surplus land in Downtown, including parcels identified as Lots 1 through 4.

15. REPORT BY INTERIM CITY MANAGER

16. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

17. ADJOURNMENT
PLEASE NOTE:

The next regular meeting of the City Council will be held on August 20, 2024, at 5:30 p.m.

The deadline for submitting items for the August 20, 2024, meeting is August 6, 2024.

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City Council Meetings are televised live on Comcast cable television channel 23 and are rebroadcast at 9:00 a.m. on the next Thursday and on the following Tuesday at 5:30 p.m.

Council Meeting videos are also available for viewing on the City's website. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

CITY COUNCIL MEETING INFORMATION AND PROCESS:

This agenda is prepared and posted pursuant to Government Code Section 54954.2. By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item. In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include: a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval. Items not on the agenda may not be discussed or acted upon except under emergency circumstances. (Government Code Section 54954.2).

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk and available for public inspection during City Hall business hours the Friday before the meeting. Any written correspondence or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk. If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability. The City Clerk's Office will answer any questions regarding the agenda.

Materials related to an item on this agenda submitted after distribution of the agenda packet will also be available with the agenda material for public inspection during normal business hours in the City Clerk's Office, 110 E. Cook Street, Santa Maria. Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City's meetings website portal for the current City Council meeting at https://cityofsantamaria.org/meetings .

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public. Orderly participation means speaking only on items of City business or on subjects within the City's control. Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, use profane language, interrupt, or disrupt the meeting. All cellular telephones are to be turned off or set to vibrate, and signs are not to be displayed in a manner that violates the rights of others or prevents others from watching or fully participating in the Council meeting. Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk's office of your needs during business hours at least 48 hours in advance of the meeting (typically before 3 p.m. on the Thursday before the

Page 9 of 151 ends

meeting). The Office of the City Clerk is located at 110 East Cook Street in Santa Maria; telephone (805) 925-0951, extension 2306. The City will give primary consideration to your request in providing assistance. Examples of assistance may include exhibits in large -sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.

Assisted listening equipment can also be used for interpretation by Spanish -only speaking persons. To allow the City to coordinate and request a Spanish interpreter from the volunteer corps, contact the Office of the City Clerk by 1:00 p.m. on Monday before the meeting.

Equipo tambien puede ser utilizado para la asistencia de interpretacion para esas personas que solamente hablan espanol. Para permitirle a la Ciudad que coordine y solicite un interprete de un grupo de voluntarios, Ilame al (805) 925-0951 extension 2307 a la 1:00 de la tarde el lunes antes de la junta.

I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of Santa Maria City Hall and Library and made available at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agendas-reports- meeting-videos on this 11th day of July 2024.
/s/ DONNA G. SCHWARTZ
Chief Deputy City Clerk

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FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Chief of Police Marc Schneider
SUBJECT: Proclamation — "National Night Out" — August 6, 2024 The City Council will present a Proclamation to recognize August 6, 2024, as "National Night Out".

BACKGROUND:

The City of Santa Maria is one of more than 300 cities across the State of California registered with National Night Out. The Santa Maria Police Department, Santa Maria Recreation and Parks Department, and People for Leisure and Youth, Inc. (PLAY, Inc.) invite the community to spend a fun evening celebrating a campaign that promotes police - community partnerships at National Night Out 2024.

DISCUSSION:

Festivities will take place at the Santa Maria Fairpark (937 S. Thornburg Street) on Tuesday, August 6th from 5:30 p.m. to 8:00 p.m. All are invited to show their support in the fight against crime, enjoy free activities, free food, and demonstrations provided by local law enforcement agencies, fire service agencies, and medical response agencies.

Other agencies that will be involved include the Santa Barbara County Sheriff's Department, California Highway Patrol, and various non -profits in the community that promote health and fitness, literacy, and leisure services.

This Proclamation is being presented to raise awareness of the event and enhance police -community partnerships by the Santa Maria Police Department.

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation
Santa Maria
kretAl
All -America City
1III leif
WHEREAS, National Night Out began in 1984 as a community -building campaign that promotes strong police -community partnerships and neighborhood camaraderie to make neighborhoods safer, more caring places to live and work; and WHEREAS, the National Night Out campaign provides an opportunity for neighbors in Santa Maria to join over 38 million neighbors across 16 thousand communities from all 50 states, U.S. territories, and military bases worldwide; and WHEREAS, Tuesday, August 6, 2024, from 5:30 p.m. to 8:00 p.m. the Santa Maria Police Department, along with the Recreation & Parks Department and People for Leisure and Youth (PLAY), will spend an evening celebrating police -community partnerships and neighborhood camaraderie at the Santa Maria Fairpark, 937 S. Thornburg Street; and WHEREAS, the National Night Out celebration will include not only the Santa Maria Police Department, but also the Santa Barbara County Sheriff's Department, California Highway Patrol, and various non -profits from the community that promote health and fitness, literacy, and leisure services.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, hereby recognize Tuesday, August 6, 2024, as:
"NATIONAL NIGHT OUT"
in the City of Santa Maria and invite all residents and businesses to attend the festivities at the Santa Maria Fairpark.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16`'' day of July 2024.

Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Recreation and Parks Director Angela Oslund SUBJECT: Proclamation — "Recreation and Parks Month" — July 2024 The City Council will present a Proclamation recognizing July 2024 as "Recreation and Parks Month" in the City of Santa Maria.

BACKGROUND:

July has been celebrated as Recreation and Parks Month in the City of Santa Maria to highlight the essential role of recreational activities and park facilities in enhancing the quality of life for residents. This annual observance underscores the City's commitment to providing diverse recreational opportunities that promote physical health, community engagement, and environmental stewardship. During this month, the City organizes a variety of events and programs aimed at encouraging all community members to explore and enjoy the numerous parks, trails, and recreational services available. The celebration serves as a reminder of the benefits of outdoor activities and the importance of maintaining vibrant, accessible green spaces for the well-being and enjoyment of all residents.

DISCUSSION:

This observation provides an excellent opportunity to highlight the extensive benefits that our Recreation and Park programs offer to the community. Our parks are essential in promoting physical health, facilitating social connections, and fostering environmental appreciation among residents of all ages. By investing in and supporting these facilities and programs, we not only enhance the quality of life for our community but also stimulate economic activity through increased visitation and engagement. Throughout July there are a planned series of events and activities to showcase the diverse recreational opportunities available, encouraging greater community participation and stewardship.

Proclamation Requested by: Recreation & Parks Department Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation
Santa Maria
kreal
All -America City
11111!
WHEREAS, Recreation and Parks are integral parts of communities throughout this country, including the City of Santa Maria; and
WHEREAS, Recreation and Parks promote time spent in nature, which positively impacts mental health by increasing cognitive performance and well-being and alleviating illnesses, such as depression, attention -deficit disorders, and Alzheimer's; and WHEREAS, Recreation and Parks support physical activities by providing spaces for popular sports, hiking trails, swimming pool, and numerous other activities that promote active lifestyles; and
WHEREAS, Recreation and Parks programming and educational activities, such as out - of -school time programs, youth sports, and environmental education are critical to childhood development; and
WHEREAS, Recreation and Parks increase a community's economic prosperity through higher property values, expanded local tax bases, increased tourism, the attraction and retention of businesses, and crime reduction; and
WHEREAS, the U.S. House of Representatives has designated July as Recreation and Parks Month; and
WHEREAS, the City of Santa Maria recognizes the numerous benefits derived from Recreation and Parks;
NOW, THEREFORE I, ALICE M PATINO, Mayor of the City of Santa Maria hereby recognize July 1 through July 31, 2024, as
"RECREATION AND PARKS MONTH"
in Santa Maria and encourages all residents to enjoy and support our parks and recreational activities.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16`'' day of July 2024.

Alice M Parlor), Mayor

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Public Information Manager Mark van de Kamp
SUBJECT: Businesses of the Quarter — July to September 2024 The City Council will present certificates to the featured Businesses of the Quarter (July to September 2024) — JB's Jewelers and Tony Cravello Insurance.

BACKGROUND:

The City of Santa Maria and the Santa Maria Valley Chamber of Commerce are partnering to highlight different businesses in the City through a Business of the Quarter Program.

On four occasions this calendar year, this program will recognize local businesses chosen by the Chamber. The criteria are: Fewer than 20 employees; in operation for at least five years; physically located within the City Limits; and being a local Chamber of Commerce member in good standing. Not only does this give them valuable exposure, it also reminds the community of the unique, diverse, and long-standing businesses we are fortunate to have in Santa Maria.

JB's Jewelers is located at 323 Town Center West, Suite A in Santa Maria. Since 2009, it has been a family -owned and operated business and presently has three employees.

The company specializes in jewelry repairs, custom designs, and most recently, precision laser engravings. They participate in Downtown Fridays, the Christmas Parade, and support the community with seasonal giveaways. Representing the business tonight is Jose Barrientos, owner.

Tony Cravello Insurance is located at 801 South Broadway, Suite #15 (inside the Historic Santa Maria Inn). It was established around 40 years ago. Founded by Tony Cravello, Sr., the business has been handed down through the family and since 2017 has been managed by Anne Cravello. She provides a diverse array of insurance products tailored to meet individual and business needs, including life and health insurance. During the pandemic she prioritized remote assistance to clients, delivering groceries and helping the vulnerable. The company gives back by supporting local causes. Representing the business tonight is Anne Cravello, agent owner.

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
SUBJECT: Master Plan for Aging and Livability Index
The City Council will receive a presentation on Santa Barbara County's Master Plan for Aging and Livability Index.

BACKGROUND:

The Master Plan for Aging (MPA) was created as a blueprint for aging across the lifespan.

The MPA has five goals that include Housing for all stages and ages, health reimagined, inclusion and equity, not isolation, caregiving that works, and affording aging.

Presentation to be given by Margaret Weiss, Project Coordinator for Santa Barbara County Master Plan for Aging.

Attachment:

A — Livability Index
B — Aging Well in Santa Barbara
C — Why MPA Infographic

Public Policy Institute
Inquiry. Analysis. Solutions.
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Attachment A

Santa varia, California
Community Level: City
Location: California > Santa Barbara County
Population: 105,528
2023 lowest 23 —
city score
48 2023 average city score
0 54
73 2023 highest
city score
100
The overall
livability
index score
for Santa
Maria,
California is

54. This is in the
top half of
communities
in the U.S.

Surprised by the score? Issues surrounding livable communities are complex and interconnected.

Learn more about our methodology and the key factors of livability >

Category Scores
These are the category scores for Santa Maria, California. Explore the metrics and policies behind the numbers.
diHousing
Affordability and Access
Indicators: Metrics
Zero -step entrances
Availability of multi-
family housing
Housing costs
Housing cost burden
Availability of
subsidized housing
Key:
© Getting
Better
Performance:

Indicators: Policies
AOINc,_11
0 5 3 100
2015
Value

33.9% of
units are
multi -family
$1,364 per
month

22.6% of
income spent
on housing
■■
Communities
Change 2023 Value
& Measure
ci
eNo
Change
Top Third of
* 62.0% of
units

35.7% of
units are
multi -family
$1,534 per
month

18.4% of
income spent
on housing
123.3 units
per 10,000
people
OGetting
Worse
■ ■
Third
Middle
2023
Tertile Median US
City
■■
■■
II
I
■■

53.8%

8.7%
$803

12.8%

0.8 * Imputed
Data
I1
Third
Bottom
Is there a policy here?
State and local inclusive design laws
State and local laws that make housing accessible for people of all X No Policy

abilities
State and local housing trust funds
State and local funds that support the development and
preservation of affordable housing
State manufactured housing protections
State laws guaranteeing notice and/or first right of purchase to residents of manufactured housing communities prior to sale State foreclosure prevention and protection
State policies and programs that protect homeowners from losing their homes to foreclosure
State accessory dwelling unit support
State laws that facilitate the creation of local accessory dwelling units.

V County Policy
X No Policy
X No Policy
./ State Policy
State and local plans to create age -friendly communities Communities that have taken comprehensive steps to prepare for V State Policy the aging of the U.S. population

9 Neighborhood
Proximity and Security
Indicators: Metrics
Access to grocery
stores and farmers
markets
Access to parks
Access to libraries
Access to jobs by
transit
Access to jobs by
auto
2015
Value

0.1 libraries
Diversity of 0.93 (Index
destinations from 0 to 1)
13015.0 jobs
Activity density and people
per sq. mi.
251.0 crimes
Crime rate per 10,000
people
Vacancy rate 4.4% of units
are vacant
Key:
11119 0 6 1 100
Change 2023 Value
& Measure
0 O

2.8 stores
and markets
2023
Tertile Median US
City
■■

0.0 1.8 parks MN 0.0

0.1 libraries
12304.7 jobs
20084.7 jobs

0.85 (Index
from 0 to 1)
11059.5 jobs
and people
per sq. mi.
257.3 crimes
per 10,000
people

4.0% of units
are vacant
■■
■■
■■
■■
■■
■■

0.0 0.0
5314.7

0.42 198.4
197.4

12.5%
0 Getting e No O Getting * Imputed
Better Change Worse Data
Performance:
■■
Communities
Top Third of
■ ■
Third
Middle Bottom
Third
Indicators: Policies Is there a policy here?

State and local IUD programs
State and local programs that support transit -oriented development
X No Policy
State and local plans to create age -friendly communities Communities that have taken comprehensive steps to prepare for State Policy the aging of the U.S. population

Is Transportation
Safety and Convenience
Indicators: Metrics
Frequency of local
transit service
ADA-accessible
stations and vehicles
Walkability
Congestion
Household
transportation costs
Speed limits
Crash rate
Key:
© Getting
Better
Performance:
2015
Value

18.8% of
stations and
vehicles are
accessible
■■
Communities
15%
0 64 100
Change 2023 Value
& Measure
eNo
Change
Top Third of
0 2.3 buses and
trains per
hour

82.2% of
stations and
vehicles are
accessible

13.89 trips
per
household
per day

29.1 hours
per person
per year
$14,718 per
year

28.8 miles
per hour

4.6 fatal
crashes per
100,000
people per
year
OGetting
Worse
■ ■
Third
Middle
2023
Tertile Median US
City
■■
■■
1 ■■
■ ■
■■

0.0 82.2%

6.17 0.0
$16,848

29.3 11.0
* Imputed
Data
I
Third
Bottom
Indicators: Policies Is there a policy here?

State and local Complete Streets policies
State and local Complete Streets policies
State human services transportation coordination
State human services transportation coordination councils State volunteer driver policies
State policies that remove barriers to volunteer driver programs State and local plans to create age -friendly communities Communities that have taken comprehensive steps to prepare for V State Policy the aging of the U.S. population
V State Policy
V State Policy
V State Policy

Environment
Clean Air and Water
Indicators: Metrics
2015
Value
0 11%501
100
Change 2023 Value
& Measure

3.70% of 0.01% of
Drinking water people are © people are
quality exposed to exposed to
violations violations

2.7 5.0
Regional air quality unhealthy air O unhealthy air
quality days quality days
per year per year
Near -roadway 18.08% of
pollution people are
exposed

0.00002
Local industrial RSEI Score
pollution from 0 to
13,248
Key:
2023
Tertile Median US
City
• •
II

0.00%

3.9 0.00%

0.00 0 Getting e No O Getting * Imputed
Better Change Worse Data
Performance:
■■
Communities
Top Third of
■ ■
Third
Middle I Bottom
Third
Indicators: Policies Is there a policy here?
State utility disconnection policies
State date -based policies prohibiting disconnection of utility service
Local multi -hazard mitigation plans
FEMA-approved local multi -hazard mitigation plans
X No Policy
V City Policy, County Policy
State P nPrav Pff7riEnry crnrcrard

State policies that support energy -efficient buildings, facilities, and V State Policy appliances
State and local plans to create age -friendly communities Communities that have taken comprehensive steps to prepare for ./ State Policy the aging of the U.S. population

ell Health
Prevention, Access and
Quality
Indicators: Metrics
Smoking prevalence
Obesity prevalence
Access to exercise
opportunities
Healthcare
professional shortage
areas
Preventable
hospitalization rate
Patient satisfaction
Key:
0 Better
Performance:

Indicators: Policies
Getting
2015
Value

19.3% of
adults are
obese

0.0 (Index
from 0 to 25)

74.0% of
patients are
satisfied
■■
Communities
419%
0 62 100
Change 2023 Value
& Measure
cs
0 No
Change
Top Third of
State and local smoke -free laws

14.7% of
adults smoke
regularly

32.6% of
adults are
obese

93.4% of
people have
access

11.2 (Index
from 0 to 25)

18.5 preventable
hospitalizations
per 1,000
patients

69.0% of
patients are
satisfied
OGetting
Worse
■ ■
Third
Middle
2023
Tertile Median US
City
■■
■■
■■
■ ■
■■
■ ■

18.8%

35.2%

64.8%

12.0 38.2

69.0%
* Imputed
Data
Third
Bottom
Is there a policy here?

State and local laws that prohibit smoking in workplaces, restaurants, and bars
V/ State Policy
State and local plans to create age -friendly communities Communities that have taken comprehensive steps to prepare for V State Policy the aging of the U.S. population

43 Engagement
Civic and Social Involvement
Indicators: Metrics
Broadband cost and
speed
2015
Value
0 111N 43 100
Change 2023 Value
& Measure

45.3% of
residents
have high-
speed,
competitively -
priced service

6.1 7.2
Opportunity for civic organizations 0 organizations
involvement per 10,000 per 10,000
people people
Voting rate 57.1% of
people voted
Social involvement 1.26 (Index
index from 0 to 2.5)
Cultural, arts, and 1.1
entertainment institutions
institutions per 10,000
people
Key:
2023
Tertile Median US
City
■ ■
II
■■
1 73.8%

8.0 63.6%

1.02 1.9
0 Getting 0 No O Getting * Imputed
Better Change Worse Data
Performance:
■■
Communities
Top Third of
■ ■
Third
Middle 1 1 Bottom
Third
Indicators: Policies Is there a policy here?
State barriers to community broadband
Absence of state policies that prevent or discourage communities X No Policy from operating public broadband networks

Early, absentee, or mail -in state voting laws
State laws allowing early, no -excuse absentee, or mail -in voting; Local human rights commissions
Local human rights commissions
Municipal LGBTQ+ anti -discrimination laws
Total score of 75 or greater from the Human Rights Campaign Municipal Equality Index
State and local plans to create age -friendly communities Communities that have taken comprehensive steps to prepare for V State Policy the aging of the U.S. population
V State Policy
X No Policy
X No Policy

Ilil Opportunity
Inclusion and Possibilities
Indicators: Metrics
Income inequality
Jobs per worker
High school
graduation rate
Age diversity
Key:
2015
Value

0.48 (Index
from 0 to 1)

0.66 jobs per
worker

85.9% of
students
graduate

0.82 (Index
from 0 to 1)
0 111N 47 100
Change 2023 Value
& Measure
0 0
cl

0.48 (Index
from 0 to 1)

0.70 jobs per
worker

92.0% of
students
graduate

0.80 (Index
from 0 to 1)
2023
Tertile Median US
City
1 ■ ■
■ ■
1 0.45

0.70 89.7%

0.84 0 Getting 0 No O Getting * Imputed
Better Change Worse Data
Performance:

Indicators: Policies
■■
Communities
Top Third of
■ ■
Third
Local government creditworthiness
Local government AAA general obligation bond rating
State and local minimum wage increase
State and local minimum wage is higher than the federal minimum wage and is adjusted for increases in the cost of living State expansion of the Family and Medical Leave Act
State policies that expand upon the federal Family and Medical Leave Act (FMLA) to provide additional leave benefits to workers State and local plans to create age -friendly communities Communities that have taken comprehensive steps to prepare for Middle 1 1 Bottom
Third
Is there a policy here?
X No Policy
V State Policy
V State Policy
V State Policy

the aging of the U.S. population

Characteristics of Santa Maria, California
Demographics
Total Population:
105,528
Black/African American: 1%
Asian American: 4%
Hispanic/Latino: 77%
White: 71%
American Indian/Alaska Native: 1%
Age 50+: 24%
Age 65+: 10%
of the population with a disability: 10%
Life Expectancy: 80 years old
Households Without a Vehicle: 5%
Median Household Income: $68,711
of the population with income below poverty: 13%
Upward Mobility: 81
Climate
2022 Temperature January July 2022 Avg. Precipitation January July Lowest 41° 570 0" 0"
Average 52° 70°
Highest 64° 83°
Characteristics Sources

Use the Map to Explore Santa Maria, California in Detail Take a deeper dive into a neighborhood with our interactive map that includes layers of category scores, metrics and demographic information. See how livability varies from one neighborhood to the next.

No Data
0-15
Total Score
15-30
30-45 ■ 45-60 ■ 60+

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Att h t B
ac men _ _I • I II
I

SANTA BARBARA COUNTY
ADULT&r
AGING

N ETWO R K
Moving Forward with the California Master Plan for Aging Santa Barbara Aging Report Exec Summary_V5.indd 1
10/9/23 1:11 PM

m
LIM ■
+;
This is not a plan simply for today's older adults. Instead, it is a blueprint for aging across the lifespan. The Master Plan for Aging calls on all California communities to build a California for All Ages & Abilities: for older Californians currently living through the many different stages of the second half of life; for younger generations who can expect to live longer lives than their elders; for communities of all ages — family, friends, neighbors, coworkers, and caregivers — surrounding older adults and people with disabilities. As Cal- ifornians, we can create communities where people of all ages and abilities are engaged, valued, and afforded equitable opportunities to thrive as we age, how and where we choose. — CA Master Plan for Aging

EXECUTIVE SUMMARY
The California Master Plan for Aging (MPA) is underway in Santa Barbara County. Since October 2021, service providers, stakeholders, and local leaders have joined together to forge priorities and recommendations aligned with the MPA vision of building an integrated system of accessible and affordable long-term care for an aging population.

The MPA offers a once -in -a -generation opportunity to address long-standing systemic challenges which have stymied service providers, funders, and policymakers for decades.

Addressing issues through a siloed system of care funded through short term budget and grant funding cycles is no longer sufficient to meet the growing needs of a burgeoning aging and more diverse population. By 2030, one in four Californians will be 60 or old- er, and Santa Barbara County is no exception. Long-term growth forecasts indicate that Santa Barbara County's elderly population will grow by over 118% percent by 2060.

The older adult population will be more diverse and an increasing number of older adults will identify as living with a disability.

The time has come to adopt a long-term strategy that will address the inter -related and often complex issues facing older adults, families, and communities.

By this report, the Santa Barbara CountyAdult & AgingNetwork (AAN) is calling upon community leaders, county and cityplanners, and human service and health care providers to take a fundamentally different and comprehensive approach through the California Master Plan for Aging.

The California Master Plan for Aging Opportunity
The Master Plan for Aging offers a paradigm shift away from fragmented programs that target a specific demographic or a specific need toward a more holistic approach that recognizes aging as a multi -faceted journey experienced by everyone. This new mindset places the needs of older adults and people with disabilities into every aspect of plan- ning and policy -making as a means of improving the quality of life for residents of all ages. It requires a shift from the past legacy of short term programs and opportunities to a more comprehensive and sustainable system of integrated services and supports. +;
Santa Barbara Aging Report Exec Summary_VS.indd 2-3
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II
The results will benefit not only the burgeoning aging
population, but will also alleviate pressure for younger generation family members and communities who are
working overtime to fill the gaps in care. Harnessing the MPA vision will support an age -and disability -friendly fu- ture for everyone in Santa Barbara County.

Santa Barbara County is well positioned to seize this op- portunity and leverage the state resources committed
to achieving these ambitious, but necessary, goals. The county has a strong network of providers in health and so- cial services, and government and public leaders are rec- ognizing the need for creating age -and -disability -friendly communities. There is also tremendous potential in the
thousands of members of the county's aging adult and dis- ability communities whose voices will undoubtedly pro-
vide direction and support for the process.

Local Implementation
In October 2021, AAN invited service providers,
stakeholders and local leaders to come together in a
countywide forum to launch local MPA planning and
prioritization. With broad community discussion
and input, two of the MPA's five bold goals were cho-
sen as first priorities for local MPA implementation:
1) Housing for All Stages & Ages; and
2) Caregiving That Works. A third goal, Health Reimag-
ined, was explored at the opening forum and has since
emerged as a third priority for implementation.

The launch was followed by research and the develop-
ment of preliminary recommendations on the priority
goals conducted by an AAN MPA Ad Hoc Advisory Com-
mittee (Committee) in cooperation with Caring Togeth-
er Santa Barbara County (CTSBC), a regional collabora-
tive network of health and human service providers.
2 Santa Barbara Aging Report Exec Summary_V5.indd 4-5
The Committee and CTSBC also gathered and reviewed
data to better understand the experience of aging in
Santa Barbara County today. Information was obtained
through surveys of local caregivers, a community care - giving solutions pilot, and data research from the 2020 United States census, the California Department of Fi-
nance, the California Master Plan for Aging, the Centers for Disease Control & Prevention, the Santa Barbara
County Association of Governments, and many other
sources. Additionally, interviews and listening sessions were conducted in late 2022 and in 2023 with mem-
bers of the Committee and with select service providers from the AAN.

A Snapshot of Aging in
Santa Barbara County
The data gathering and review process provided a snap-
shot of some of the pressure points in the current ex-
perience of aging in Santa Barbara County. These cen-
ter around challenges to affording aging and accessing
housing and levels of care appropriate to different stages in the aging journey. Older adults and people with dis- abilities are increasingly living without basic necessities required for healthy aging due to a lack of affordable in - home care and a shortage of home care providers, long
waiting lists for affordable housing and senior housing facilities, and increased rental evictions, often leading to homelessness. Behavioral health challenges and a lack of services for older and disabled adults with complex needs were repeatedly raised as concerns that require immedi- ate attention.

Behind this list of issues lie stories of countless individuals, families, and caregivers whose lives, safety, and well -be - ing are at stake. The data and anecdotal stories reveal that older adults are particularly vulnerable today. Recent hard-hitting challenges - the pandemic and natural disas- ters, the economy and inflation, the housing crisis and an historic caregiver shortage, the rise in cognitive disability and behavioral health issues, to name a few - have created a vortex of vulnerability and distress for older adults and people with disabilities.

Fortunately, the MPA provides a framework and state
support to help meet the challenge. Resources are al-
ready flowing into Santa Barbara County through several grants to strengthen home and community -based aging
related supports. These include a grant from the Califor- nia Mental Health Services Oversight and Accountability Commission to address the unmet behavioral and mental
health needs of seniors, funding from the Modernization of the Older Americans Act to support home and commu-
nity -based counseling and case management to seniors,
and grants from the California Department of Aging to
address isolation through digital connections and to
improve infrastructure and financial support for the
Senior Nutrition Program.

CenCal Health, Santa Barbara County's Medi-Cal pro-
vider, is participating in the California Advancing and In- novating Medi-Cal (CalAIM), a five year systems change
initiative to improve care and outcomes for Medi-Cal
enrollees, especially those with the most complex needs.

CalAIM seeks to reduce patient or short-term nursing
home stays through integrated models of "whole person"
care and coordinated health and social services.

The MPA vision to achieve a statewide network of Aging
and Disability Resource Centers (ADRCs) is taking root
in Santa Barbara County. A new ADRC formed jointly
with the Central Coast Commission for Senior Citizens
(the local Area Agency on Aging) and the Independent
Living Resource Center, is providing equitable access to 3 70/9/23 7:11 PM

ii■
long-term services and supports for older adults, people with disabilities, caregivers, veterans, and families, re- gardless of age and ability.

Preparing to leverage and coordinate future MPA re-
sources and initiatives will be an important next step in local MPA planning. It will require dedication from lead- ership across multiple sectors and engagement with lo-
cal residents from diverse communities throughout the
county. This work will be conducted with the support of a Local Aging & Disability Action Planning Grant pro-
vided by the California Department of Aging to facilitate the development of a comprehensive local MPA by March
2025. Another grant, awarded to CTSBC by the Califor-
nia Accountable Communities for Health Initiative (CA - CHI) and funded by the California Department of Public
Health, will support engagement and progress toward
one of the MPA goals, Caregiving that Works. With this
support, Santa Barbara County has the potential to build a model of age -and disability -friendly living that all its residents deserve.

Aging is changing and it's
changing California. Califor
nia's over -6o population is pro-
jected to diversify and grow
faster than any other age
group. By 2030, 10.8 million
Californians will be an older
adult, making up one -quarter
of the state's population.
—CA Master Plan for Aging

NEXT STEP RECOMMENDATIONS
Data Gathering & Community
Listening While the preliminary data review in
the first phase of MPA planning provides a snapshot of
the status of older adults and people with disabilities, it also points to knowledge gaps. Additional quantita-
tive and qualitative research and analysis is needed to better understand and interpret the complex array of
challenges relayed in interviews and discussions with
service providers across the spectrum of adult, aging,
and disability services and programs. Most important-
ly, older adults and people living with disabilities need to be given opportunities to speak about their direct
experiences and needs in a changed, post -pandemic
environment. Special attention must be paid to engag-
ing communities of color, minority groups, and those
who have been historically underrepresented and
marginalized.

Housing For All Stages & Ages
Older adults have complex and changing needs
throughout the stages of aging related to income, mo-
bility, increased disability, transportation, caregiving needs, and healthcare access. The age -related system
of care needs a continuum of integrated housing and
care options that align with the stages of aging, includ- ing affordable in -home supports to prevent premature
institutionalization or homelessness.
"Housing that works is
housing that takes into
account the needs of aging."
— Margot Kushel, MD,
Director Benioff Homelessness
& Housing Initiative
Santa Barbara County has exemplary models of af-
fordable integrated housing programs such as Garden
Court, the Golden Inn and Village, and the new Har-
ry's House to help inform a plan for expanded housing
options throughout the county. A local MPA must in-
clude strategies for expanding on some of the region's
successful housing resources to meet the growing
need for affordable housing with supports, and draw
upon model programs for meeting the rising need for
cognitive and memory care.

The next phase of MPA planning should include en-
gagement with developers, realtors, health care pro-
viders, and Housing Element planners to ensure in-
tegrated planning, policies, and budgeting through
the next steps of the Housing Element planning and
implementation process.
+)
4 Santa Barbara Aging Report Exec Summary_V5.indd 6-7
5 10/9/23 1:12 PM

Caregiving That Works Santa Bar-
bara County has a caregiver shortage resulting in a
lack of access to vital caregiving support across all in- come levels. There are many contributing factors to
the caregiver shortage, including an undervalued and
underpaid caregiving workforce earning less than half
of California's median annual income and a service
delivery gap for middle income seniors who cannot
afford the high costs of care.

The shortage of affordable housing also impacts the
shortage in the caregiving workforce. Caregivers and
family members often cannot afford to live within com-
muting distance of those who need their care, whether
at home or in congregate settings. Even seniors who
are well resourced and prepared for aging's challenges
face obstacles to receiving care, including shortages in available private caregivers and a lack of access to as- sisted living and memory care when needed.

Addressing the caregiving shortage requires a multi -
pronged approach. A local MPA must integrate hous-
ing and caregiving needs and include strategies for
caregiver career path development and support for
family caregivers. Specific strategies must address
ways to increase support for unpaid family caregiv-
ers, ensure liveable wages and career path opportu-
nities for the caregiving workforce, connect families
and caregivers to respite and other resources in the
community, and address inequities in access to care
across income levels.
40% of the requests
for private pay caregiv-
ers are not fulfilled due
to staffing shortages,
scheduling, and lack of
affordability for private
pay care.
—CTSBC 2022 survey
6 Health Reimagined
The vast majority of adults want to "age in place" — in the comfort of their own home and connected to their
communities (AARP 2011). Under the current struc-
ture of care, In -Home Supportive Services (IHSS) is only available to those who qualify under Medi-Cal. The MPA
redefines traditional supports for older adult health and wellness which was previously focused on the healthcare and managed care systems of support. Health reimagined
is designed to ensure that older adults have affordable access to necessary services for living in a home setting of their choice through the different stages of aging.

The snapshot of aging provided in this report points to the need for a robust system of home and community -
based supports throughout the county. The next step in
MPA planning must include a mapping of existing home
and community -based services (HCBS) and gaps in ser-
vice delivery. Model HCBS programs and funding struc-
tures from other counties and jurisdictions should be re- viewed and considered for implementation with the goal
of designing a comprehensive system of health and social services that will meet the needs of Santa Barbara County residents and their caregivers.

The MPA Vision is "an age and ability friendly California in which the wish of the majority of older adults - to age safely and with dignity at home and as an integral part of their community - becomes an accessible and affordable
reality. — CA Master Plan for Aging
7 Santa Barbara Aging Report Exec Summary_V5.indd 8-9
10/9/23 1:12 PM

■ ■
+;

CONSIDERATIONS
The MPA challenges communities to embrace the goal of successful aging for all its residents. It lays the foun- dation for the role of civic leaders, government officials, agency directors, philanthropists, policymakers, and communities to help residents thrive in every life stage. The next phase of the MPA in Santa Barbara County will be to work together to decide the vision, strategies, and sustainability of a comprehensive local MPA with a timeline for implementation. AAN invites countywide participation and support to seize this unique opportunity and explore these core questions in the coming months:
• How can Santa Barbara County best prepare to
meet the needs of its rapidly aging population?
• What services and systems currently exist and
what more will be needed by 2030?
• Are there best practices and programs to adopt
and, if so, who will be responsible for adopting and
managing them?
• What county investments can be made to ensure
adequate access to housing and caregiving in the
short term for older and disabled adults?
• What kind of leadership and infrastructure is
needed to build a fully integrated and well -function-
ing system of care across sectors?
• What kind of resources are needed and what state
and federal resources and opportunities can be
leveraged?
8 • How can the county ensure equity in access and
affordability across all economic groups and commu-
nities and in all parts of the county?
• How can the county mitigate ageism and recognize
the great strengths and vibrancy that older adults and
people with disabilities bring to the community?
In other words, what would a successful local MPA
and its implementation look like in Santa Barbara
County?
Answering these questions will require bold commit-
ments of time and focus. It will involve new ways of
working together in multi -disciplinary partnerships
and across government departments and community
sectors. AAN looks forward to partnering with a wide
range of stakeholders, leaders, and community mem-
bers to create an age -friendly county that secures
dignity, support, and a thriving personal and commu-
nity life for all residents.

More attention must be brought to the reality
that our population is rapidly aging, that there
will soon be as many people over 60 as under
19, and that groundbreaking solutions are need-
ed to ensure that older Californians and persons
with disabilities can remain in their communities
and thrive.
— Master Plan for Aging IMPACT Committee Report
9 Santa Barbara Aging Report Exec Summary_VS.indd 10-11 10/9/23 1:12 PM

(+)

SANTA BARBARA COUNTY
ADULTsr
AGING
•� NETWORK
www.sbcaan.org
For more information and to participate in
California Master Plan for Aging planning and
activities in Santa Barbara County, please contact:

Barbara Finch
Children 8( Adult Network Director
Santa Barbara County Dept. of Social Services
[email protected]
(+)
Santa Barbara Aging Report Exec Summary_VS.indd 12
1019/23 1:12 PM

111 Access to Caregiving
is a Growing Concern
By 2030, California will be
facing a shortage of as many
as 3.2 million care providers.

Source: CA Master Plan for Aging, 2021
In SBC, an estimated
99,000 people, or 29%
of the adult population
are unpaid family
caregivers; nearly 1 in
4 family caregivers are
seniors taking care of
other seniors.

Source: Final Report on the Santa
Barbara County Community
Caregiving Initiative (2016-2022) and
Worn Out and Invisible, Family
Caregivers in Santa Barbara County
•
Caregivers in Santa Barbara County
In 2018, 73% of care providers identified as people of color Numbers in Percent
2 Other/Mixed Race
Black I
4 Asian
11 Latino, immigrant
34 Latino, US born
22 Note: Universe includes employed individuals ages 25 to 64.

Data represent a 2014 through 2018 average. Source: Central Coast Regional Equity Study, December 2021.

The number of
Alzheimer's patients
over the age of 55
who will need care is
expected to grow by
97% in Santa Barbara
County by 2040
Source: Alzheimer's Disease and Related Dementias Facts and Figures in California: Current Status and Future Projections, (2021) Caregiver wages are far below
the living wage for Santa Barbara
County. The hourly wage for
private -pay caregivers in Santa
Barbara County ranges from
$16-$25/hour
Source: Caring Together Santa Barbara County survey, 2022 The hourly wage for IHSS providers was
recently increased to $17.22. The living
wage for one person with no children is
$24.85, with one child $47.49 and with
two children is $60.34
Source: Glasmeier, Amy K. Living Wage Calculator. 2023.

Massachusetts Institute of Technology
Join the Master Plan for Aging Coalition, and together we can make a difference! sbcaan.org

SANTA BARBARA COUNTY
ADULT&
AGING
J4VNETWORK
Why We Need a Master Plan for Aging
Every day until
2030, 10,000
Baby Boomers
will turn 65.
feAtit
mstRavoh
%NW
Source: U.S. Department of Health & Human Services
110
7outof10
people will require
� It1/111r— long term care in
their lifetime.

Source: U.S. Department of Health and Human Services (2020) Californians age
65 or over have a
1 in 5 chance of
developing some
type of dementia.

Source: CA Health Care Foundation (Jan 2023)
Attachment C

Santa Barbara County's Population is
Aging and Changing
22% of the current population
in Santa Barbara County
is age 60 or older
• Under 60
• 60-69 • 70-79
80 +
Source: U.S. Census Bureau (2020), ACS 1 -Year Estimate i
70,000
52,500
35,000
17,500
0 JI
1 in 3
people over the age of 60 in
Santa Barbara County live with a disability
Source: U.S. Census Bureau American Community Survey, 818101, 2022 The number of seniors in California with
disabilities will increase by 135%, from

1.2 million in 2019 to 2.7 million in 2060.

Source: "A Long Term Outlook: Disability Among California's Seniors," , Legislative Analyst's Office (2016).

Santa Barbara County Older Population Growth by 2060
2020: 99,102
2030: 113,407
2040: 118,341
2050: 126,199
2060: 130,778
Men
Women
Challenges to Affording Aging
in Santa Barbara County
Senior Poverty
200% FPL and <
Elder Index Standard

15.5%

14.2%
Total share of seniors in
economic hardship

36.2%
Source: CA Department of Aging, Master Plan for Aging Data Dashboard 16%
MEW

43.8%
of households with
one or more people
aged 60 or above
receive food stamps
or participate in the
Supplemental
Nutrition Assistance
Program (SNAP)

S N A PA
Census Bureau, 2022: CI 1 -year Estimates, 52201
33%
1'1
of homeless adults are
over the age of 55 in
Santa Barbara County
and have high rates of
disability (39 % mental
health, 27% physical, 9%
developmental, 29%
chronic health condition).

Source: Santa Maria/Santa Barbara County Continuum of Care 2023 Point In Time Count Social Security Covers Less Than Half of the Cost of Living in Santa Barbara County Cost of Living (UMass Elder Index) vs. Social and SSI, 2021 $6,000
$4,500
S3,000
$1,500
$0
■
■
Single
Renter
Single
Own Home
Mortgage
■
Single Couple
Own Home Renter
No Mortg
Couple
Own Home
Mortgage
■
■
Couple
Own Home
No Mortg
■
Avg SS
Benefit
in 55
Max SSI Average
Benefit Income
Cost of Living Monthly for
a 65+ senior in good health
Single Renter
$3,626
Single Homeowner, with mortgage
$3,992
Single Homeowner, no mortgage
$2,174
Couple, Renter
$4,771
Couple, Homeowner, with mortgage
$5,137
Couple, Homeowner, no mortgage
$3,319
Average Social Security Benefit
$1,659
Maximum SSI Benefit
$1,134
Average Income
$3,067
1 California Department of Finance, County Population Projections (2020-2060) Source: Umass Boston 2022 Elder Index and Social Security Office of Retirement & Disability Policy OASDI Beneficiaries by State & County (2021)

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Recreation and Parks Director Angela Oslund Prepared by: Interim Parks and Operations Manager Scott Christian SUBJECT: Update on City Hall Landscape Project
The City Council will receive a presentation regarding project updates to the City Hall Landscape.

BACKGROUND:

In the Spring of 2022, the State of California mandated additional water conservation efforts. The Recreation and Parks Department developed a plan to reduce water usage by replacing non -recreational turf with lower water -use planting. The Department allocated a modest budget for this initiative and selected Pleinaire Design Group to design the space. The Urban Forester reviewed all trees to advise on their health and longevity, and this crucial information was incorporated into the design process.

City Staff, the Recreation and Parks Commission, and the Tree Committee were introduced to the concept. The Tree Committee reviewed the plans, walked the site, and provided valuable feedback, which contributed to the final design. Throughout the design process, the Recreation and Parks Department ensured that all Departments were kept informed of the project's concept and direction.

DISCUSSION:

The design directives for this project are to reduce the landscape's water use, create an educational tool for residents to learn about landscape water conservation, emphasize and highlight the historic Mission Revival architecture of City Hall, beautify the area, and create spaces for community events and gatherings.

The majority of the work has been completed by Recreation and Parks staff, with assistance from several local contractors. The largest portion of the project along Broadway is being finalized at this time, with the remainder planned for completion in the Summer and Fall.

CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA June 18, 2024, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call:

Staff Present:

Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Interim City Manager Alex Posada, Assistant City Attorney Heather Whitham, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Interim Chief Human Resources Officer Dawn Jackson, Chief Information Officer Jeffrey Marecic, Interim Director of Recreation and Parks Angela Oslund, Chief of Police Marc Schneider, Director of Utilities Shad Springer, Assistant City Manager Chuen Wu, Chief Deputy City Clerk Donna G. Schwartz, Assistant City Clerk Alexandra Valadez, Deputy City Clerk Ashley Arciniega

CLOSED SESSION

1. CALL TO ORDER
At 4:06 p.m. Mayor Patino called the meeting to order.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez (Arrived at 4:43 p.m.), Mike Cordero, Carlos Escobedo (Arrived at 4:09 p.m.), Mayor Pro Tem Gloria Soto, and Mayor Alice Patino.

STAFF MEMBERS PRESENT:

Interim City Manager Alex Posada and Assistant City Attorney Heather Whitham were present, along with Chief Deputy City Clerk Donna G. Schwartz and Assistant City Clerk Alexandra Valadez during roll call.

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS -CLOSED SESSION

3.a Closed Session - Conference with Real Property Negotiators Pursuant to Government Code §54956.8 Property: APNs 123-280-026, 121-224-035, 125-320-050, 123-043-007, 123-043-008, 123-043-010, 123-043-011, 123-043-013 and 123-043-014
Agency negotiator: Interim City Manager Alex Posada
Negotiating parties: City of Santa Maria and Vernon Property Group, LLC Under negotiation: Price and Terms of Payment

3.b Conference with Labor Negotiators, Pursuant to California Government Code §54957.6 Agency Representative: Interim City Manager Alex Posada, Interim Human Resources Officer Dawn Jackson, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives. 1 4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION
Pastor Jeff Nellermoe with Bethel Lutheran Church gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Cordero led the Pledge of Allegiance.

7. CALL TO ORDER
At 5:34 p.m. Mayor Patino called the meeting to order.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
Assistant City Attorney Whitham reported that direction was provided to staff and the City's Labor Negotiator, respectively.

9. PROCLAMATIONS

9.a Proclamation — "Juneteenth" — June 19, 2024
The City Council presented a Proclamation recognizing June 19, 2024, as "Juneteenth" in the City of Santa Maria. The Proclamation was accepted by Regional Advisor of Black Student Union and members of local high school Black Student Union.

10. PRESENTATIONS

10.a Fireworks Education, Enforcement, and Entertainment The City Council received and will file information regarding this year's fireworks education campaign, enforcement efforts, and entertainment to be provided. Presentation was given by Public Information Officer Mark van de Kamp.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Paul Tucker, Jeremy Mace, Matt Chircop, and Gary Hall.

12. CONSENT CALENDAR
Consent Calendar Items 12.a.1 through 12.d.2 were approved as presented, including the adoption of Resolution Nos. 2024-85, 2024-86, 2024-87, 2024-88, 2024-89, 2024-90, and 2024-91. The recorded vote appears with each item below.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopt the Consent Calendar as submitted.

For (5): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, and Councilmember Soto
Motion carried by a recorded vote (5 to 0)

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.
2 Motion carried by a recorded vote

12.a.2 Approval of Minutes
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Approved the Minutes of the special City Council meeting of June 3, 2024, and regular City Council meeting of June 4, 2024.

Motion carried by a recorded vote

12.a.3 Highway 166/Black Road Traffic Signal and Safety Improvement Project Assistant City Clerk Valadez announced that an additional attachment has been added to this item to include a Spanish translation of Attachment A.

Mayor Patino pulled this item for discussion. Lauren Bianchi Klemann with Santa Barbara County Association of Governments gave a brief overview.

12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.b.2 Payment of Payroll
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.b.3 Independent Auditor Services Contract Approval
Action: Adopted as Resolution No. 2024-85.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution authorizing a three-year agreement with CliftonLarsonAllen LLP, Certified Public Accountants, for professional auditing services for the fiscal years 2023-24, 2024-25, and 2025-26 with an option to extend it up to two additional years.

Motion carried by a recorded vote

12.b.4 2024 Investment Policy
Action: Adopted as Resolution No. 2024-86.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving the City of Santa Maria's 2024 Investment Policy. 3 Motion carried by a recorded vote

12.c PUBLIC WORKS DEPARTMENT

12.c.1 Adoption of a Resolution Approving the Adoption of Santa Maria Regional Transit 2024 Public Transportation Agency Safety Plan
Action: Adopted as Resolution No. 2024-87.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving the adoption of the 2024 Public Transportation Agency Safety Plan.

Motion carried by a recorded vote

12.c.2 Adoption of a Resolution Authorizing a Grant of Easement to PG&E, Transit Operations Maintenance Electric Infrastructure
Action: Adopted as Resolution No. 2024-88.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution authorizing an Easement Deed for a portion of City property located at the Transit Operations & Maintenance Facility for the work associated with the electric bus infrastructure project.

Motion carried by a recorded vote

12.c.3 Adoption of a Resolution Authorizing the Acquisition of an Expansion Graffiti Abatement Truck
Action: Adopted as Resolution No. 2024-89.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution authorizing the Public Works Fleet Division to acquire an expansion Graffiti Abatement Truck for Recreation and Parks Department in Fiscal Year 2023-2024.

Motion carried by a recorded vote

12.d UTILITIES DEPARTMENT

12.d.1 Adoption of a Resolution Authorizing a Professional Services Agreement with Trihydro Corporation for Construction for Construction Quality Assurance Services for Cell 1 Phase II Liner Extension Project at the Santa Maria Regional Landfill Action: Adopted as Resolution No. 2024-90.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution authorizing a professional services agreement with Trihydro Corporation to provide construction quality assurance services for Cell 1 Phase II Liner Extension Project at the Santa Maria Regional Landfill.

Motion carried by a recorded vote

12.d.2 Adoption of a Resolution Approving an Agreement with Santa Barbara Cellular Systems, LTD for a Communication Site License Agreement for Collocation at Oakley Park, 1300 North Western Avenue
4 Action: Adopted as Resolution No. 2024-91.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution authorizing a Communications Site License Agreement with Santa Barbara Cellular Systems, LTD for the collocation of an existing communications site on a portion of the property at Oakley Park, 1300 North Western Avenue.

Motion carried by a recorded vote

13. PUBLIC HEARING

13.a Adoption of a Resolution Approving the User Fee Schedule 2024 The City Council held a second public hearing and approved the addition and update of the Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024. Staff report given by Interim Finance Director Xenia Bradford.

Mayor Pro Tem Soto left the meeting at 6:16 p.m.

Mayor Patino opened the public hearing at 6:18 p.m. Having no requests to speak, Mayor Patino immediately closed public hearing.

Action: Adopted as Resolution No. 2024-84.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a Resolution approving the addition and update of Citywide User Fees identified in the Annual User Fee Update and User Fee Schedule 2024.

For (4): Mayor Patino, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

13.b Adoption of a Resolution Adopting the Budget for 2024-26 The City Council received a presentation on the Proposed 2024-26 Budget, heard public testimony on the proposed biennial budget, and then approved a Resolution adopting the 2024-26 Proposed Budget.

Interim City Manager Posada and Interim Finance Director Bradford gave the staff report.

Mayor Pro Tem Soto returned to the meeting at 6:27 p.m.

Mayor Patino opened the public hearing at 6:38 p.m.

Speaking from the public was Matt Chircop, James Melena, Stacy Newby, Sandra Dickerson, Peggy Brierton, Anthony Lange, Mayra Chavez, Jeremy Mace, and Charlie Martinez.

Mayor Patino closed the public hearing at 7:11 p.m.

Action: Adopted as Resolution No. 2024-92.

Moved by: Councilmember Cordero
Seconded by: Mayor Patino
Adopted a Resolution adopting the budget for Fiscal Years 2024-2025 and 2025-2026, adopting policy actions, and delegating the City Manager to implement the same.

For (3): Mayor Patino, Councilmember Aguilera-Hernandez, and Councilmember Cordero Noes (2): Councilmember Escobedo, and Councilmember Soto Motion carried by a recorded vote (3 to 2)
5 14. REPORT BY INTERIM CITY MANAGER
Interim City Manager Posada reported that the next City Council Meeting on July 2nd was canceled.

The next city council meeting will be on July 16th. Items on the agenda would include Closed Session items on Labor Negotiations Next Steps and City Manager Recruitment, a Proclamation for National Night Out, Presentations on the City Hall Project and CalTrans Grant Beautification of Broadway, Cognizant Enterprises Resource Planning System Support Services Contract Approval, Award of Professional Services Agreement for Active Transportation Program, Annual Boards/Committees Appointments, and Downtown Development with the Vernon Group.

Interim City Manager Posada also reported that the City Council Meeting on August 6th is proposed to be canceled.

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) Councilmember Cordero reported that he attended 18th Annual Champions Dinner for CommUnify, Elected Leaders Forum to Address Homelessness, Santa Maria Police Department Badge Pinning Ceremony, and the Ribbon Cutting Ceremony for Nick the Greek.

Councilmember Escobedo reported that he attended a ride -along with Santa Maria Police Department and the Casa Grande Homeowners Association Meeting.

Councilmember Aguilera-Hernandez had no report.

Councilmember Soto had no report.

Mayor Patino reported that she attended Santa Maria High School Graduation, League of California Cities Channel Counties, Pioneer Valley Highschool Graduation, Sri Chinmoy Oneness Peace Run Proclamation, Downtown Fridays Honoring the Surf Elite Soccer Team, California Alliance of Local Electeds Meeting, League of California Cities Members & Departments Roundtable, Ribbon Cutting Ceremony for Nick the Greek, NC Sub Regional Planning Committee, Santa Maria Chamber of Commerce Business Expo, A.T. Still University Founders and Friends Reception, Grizzly Youth Academy Graduation, Elected Leaders Forum to Address Homelessness, City Leadership of Santa Barbara County, California Alliance of Local Electeds Meeting, and the Santa Maria Police Department Badge Pinning Ceremony.

16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 8:05 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor
6 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA June 19, 2024, 11:30 a.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call:

Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo, Councilmember Gloria Soto
Staff Present: Interim City Manager Alex Posada, Assistant City Attorney Heather Whitham, Assistant City Clerk Alexandra Valadez

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 11:32 a.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, Carlos Escobedo, Gloria Soto, and Mayor Alice Patino.

Councilmember Soto was absent for roll call; she arrived at 11:36 a.m.

Councilmember Aguilera-Hernandez was absent for roll call; she arrived at 11:38 a.m.

STAFF MEMBERS PRESENT:

Interim City Manager Posada, Assistant City Attorney Whitham, and Assistant City Clerk Valadez (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. No public comment was received.

3. RECESS -CLOSED SESSION

3.a Public Employee Recruitment - City Manager, Pursuant to California Government Code §54956.8 Mayor Patino recessed to a Closed Session at 11:33 a.m. 1 4. RECONVENE TO OPEN SESSION

5. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
Assistant City Attorney Whitham reported that the City Council met in closed session and provided direction to the recruiter.

6. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 1:19 p.m.

Chief Deputy City Clerk
Alice M. Patino, Mayor
2 FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO:

FROM:

BY:

SUBJECT:

City Council
Interim City Manager Alex Posada
Interim Chief Human Resources Officer Dawn Jackson
Adoption of a Resolution Authorizing the Revision of the Paying and Reporting Value of Employer Paid Member Contributions to the California Public Employees' Retirement System for the Public Safety Managers
Description:

The City Council will consider authorizing and approving a revised Resolution for the Public Safety Managers to update the paying and reporting value of Employer Paid Member Contributions to the California Public Employees' Retirement System.

RECOMMENDATIONS:

BACKGROUND:

City staff met with legal counsel to discuss a revision of the paying and reporting value of the Employer Paid Member Contribution to the California Public Employees' Retirement System for the Public Safety Managers that fall only under Fire Tier II. The current language, from Resolution 2022-24B, requires Tier II unit members for Fire to pay 24 percent toward member contributions, in comparison to Fire Tier I members paying 11 percent, and Tier II members for Police paying a total of 18 percent. Clarifying language is added to this Resolution to achieve equitable contributions among the tiers and Public Safety organizations
DISCUSSION:

A recommendation to adopt the revised Resolution for the Public Safety Managers addressing the Employer Paid Member Contribution for only Fire Tier I I . This amendment to the Public Safety Managers Resolution 2024-48 brought forward to the City Council and adopted on April 2, 2024, reflects a change to the employee contribution language for Fire Tier II only, stating the following: "The City shall contribute 9% statutory member contribution as EPMC and shall report the EPMC as special compensation to the extent permitted by Ca/PERS and applicable law. Tier 11 employees shall contribute 15% in the

form of cost -sharing of the City's required contribution to Ca1PERS under Government Code section 20516(a)." This amendment results in a more equitable percentage difference between the Fire Tier I members and Fire Tier II members.

Alternative(s)
A decision by the City Council not to authorize and approve the revised Resolution for the Public Safety Managers will result in a continuation of Fire only Tier II paying 24 percent towards the California Public Employees' Retirement System.

Fiscal Considerations
As this change currently affects one member the result is a nominal fiscal impact.

However, the fiscal impact will be greater if more employees within this tier are hired in the future.

Impact to the Community
It is expected to have a positive impact on the continued longevity of current and future members that would be impacted by this section of the Resolution. 2 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, AUTHORIZING AND APPROVING THE REVISED WAGE AND

BENEFITS PACKAGE FOR THE PUBLIC SAFETY MANAGERS REGARDING

EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC

EMPLOYEES' RETIREMENT SYSTEM
WHEREAS, the City Council of the City of Santa Maria has the authority to implement Government Code section 20636(c)(4) pursuant to Section 20691; and WHEREAS, the City Council of the City of Santa Maria has a written labor agreement which specifically provides for the normal member contributions to be paid by the employer, and reported as additional compensation; and WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption by the City Council of the City of Santa Maria of a Resolution to commence paying and reporting the value of said Employer Paid Member Contributions (EPMC); and WHEREAS, on January 6, 2009, the City Council passed Resolution 2009-07 thereby implementing Section 20691 and now the City Council of the City of Santa Maria has identified the following conditions for the purpose of its election to pay EPMC; NOW, THEREFORE, IT IS HERBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. On May 11, 2011, the City Council passed Resolution 2011-54, establishing that for all Public Safety Managers hired prior to July 1, 2011, this benefit shall consist of paying nine percent (9%) of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code section 20636(c)(4)) as additional compensation; and

2. Effective July 16, 2024, the City Council establishes that for all Public Safety Managers hired on or after July 1, 2011, this benefit shall consist of paying nine percent (9%) of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code section 20636(c)(4)) as additional compensation; and
///
///

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held on this 16th day of July 2024.

Mayor
Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Interim Department Director
Interim City Manager

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
SUBJECT: Adoption of a Resolution Requesting to Cancel the August 6, 2024, City Council Meeting
Description:

The City Council will consider canceling the regular City Council meeting scheduled on August 6, 2024, due to a lack of agenda items.

RECOMMENDATION:

Adopt a Resolution canceling the regular City Council meeting on August 6, 2024.

BACKGROUND:

Section 2-1.01 of the Santa Maria Municipal Code sets the time, day, and place for holding City Council meetings to discuss items of City business. The City Council has the authority to cancel meetings due to lack of quorum or lack of business items.

DISCUSSION:

While many cities go "dark" for a meeting or two during the summer months or holiday season, the Santa Maria City Council has always met on the first and third Tuesday of each month with no pre -determined scheduled breaks.

Due to a lack of agenda items scheduled for August 6, 2024, City Council Meeting staff recommends that the City Council cancel the first meeting in August, and address items that arise between now and then at the August 20, 2024, City Council meeting.

Alternative(s)
The City Council can decide not to cancel the August 6, 2024, meeting and meet as regularly scheduled.

Fiscal Considerations
There is no foreseeable fiscal impact as a result of this agenda item.

Impact to the Community
While the public will not have the ability to bring concerns to the City Council on August 6, 2024, due to the cancellation of the meeting, Councilmembers and staff remain available by email or telephone to address residents' concerns during the regular business days prior to August 6, 2024. And thereafter.
2 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, CANCELLING THE
REGULAR CITY COUNCIL MEETING ON AUGUST 6, 2024
WHEREAS, the City Council meets on a regular schedule twice a month, on the first and third Tuesdays; and
WHEREAS, the City Council has the authority to cancel meetings when necessary; and
WHEREAS, it has been determined that a lack of agenda items call for the cancellation of the August 6, 2024, City Council meeting.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Maria that the August 6, 2024, City Council meeting is cancelled.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of July 2024.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

By:

City Attorney
APPROVED AS TO CONTENT:

By:

Department Director
By:

Interim City Manager

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Director of Finance Xenia Bradford
SUBJECT: Adoption of a Resolution Establishing the City of Santa Maria's Fiscal Year 2024-25 Appropriation Limit
Description:

The City Council will consider establishing the City of Santa Maria's Fiscal Year 2024-25 appropriation limit.

RECOMMENDATIONS:

Adopt a Resolution establishing the City of Santa Maria's Fiscal Year 2024-25 appropriation limit.

BACKGROUND:

Article XIIIB of the State Constitution requires State and local governments to annually calculate and adopt an appropriation limit. Under the provisions of this article, a city may not appropriate "proceeds of taxes" in excess of its appropriation limit. Each year, municipalities compare the amount of revenues generated from tax proceeds with the previous year's appropriation limit, as modified by the State Department of Finance figures.

The appropriation limit calculation was first applied in Fiscal Year (FY) 1978-79, as a result of Proposition 4. The Proposition was described as an appropriation limit but, in essence, is a tax revenue limit. Municipal agencies were required to classify revenues as either "proceeds from taxes" or "non -tax proceeds." The total amount of "non -tax proceeds" was deducted from total appropriations and the difference became the municipalities' beginning appropriation limit.

DISCUSSION:

Each year, the municipalities' previous year's appropriation limit is modified by the current per capita personal income change or the change in the local non-residential construction

assessment roll and the population change of either cities or counties, as provided by the State Department of Finance.

The City of Santa Maria's FY 2024-25 appropriation limit was calculated by using the previous year's appropriation limit ($259,301,952), multiplied by the change in the local non-residential construction percentage and multiplied again by the County's population percentage change resulting in the 2024-25 appropriation limit of $270,944,610. The City's tax base revenue is calculated at $95,682,036, which is $175,262,574 less than the legal appropriation limit.

State law (Government Code §7910) requires that the City Council annually establish an appropriation limit, after the documentation used in determining the limit has been made available to the public for 15 days. The documentation consists of the allocation of City revenues between the "proceeds from taxes" or "non -tax proceeds" and the calculation shown in Exhibit A of the Resolution. This calculation has been available for public review on the City's website and in the office of the Director of Finance since June 17, 2024.

Alternative(s)
The law stipulates that each year, by Resolution of the City Council at a regularly scheduled meeting or noticed special meeting, establish its Appropriations Limit, and make other necessary determinations pursuant to Article XIIIB.

The documentation used in the determination of the appropriations limit for the City of Santa Maria for FY 2024-25 is based on the change in local non-residential construction as the income change factor and the annual population change for the County of Santa Barbara as the population change factor. The City reserves the right to adjust or amend the appropriations limit based upon the use of alternative growth factors as authorized by Proposition 111 if such changes or revisions would result in a more advantageous appropriations limit, now or in the future.

Fiscal Considerations
If the City ends a fiscal year with tax -based revenue in excess of the appropriation limit, the City is required to return the excess tax -based revenue to the taxpayers within two years. The excess tax -based revenue is returned by reducing taxes or fees. During the two-year period, the City is entitled to seek voter approval to retain the excess tax revenues.

Impact to the Community
The documentation allocating revenues between "proceeds from taxes" and "non -tax proceeds," have been on file in the Department of Finance and the City Clerk's Office since June 17, 2024. The modification of the prior year's appropriation limit by the change in the assessment roll and population change are shown on Exhibit A of the Resolution. 2 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, ESTABLISHING THE CITY OF SANTA MARIA'S FISCAL YEAR 2024- 25 APPROPRIATION LIMIT
WHEREAS, Sections 7900 et seq. of the Government Code provide for the effective and efficient implementation of Article XIIIB of the California constitution; and WHEREAS, Government Code Sections 7901 through 7914 provide that annually, the governing body of each local jurisdiction shall, by resolution at a regularly scheduled meeting, establish the annual adjustment factors to be used and the tax proceeds expenditure appropriation limit; and
WHEREAS, Government Code Section 7910(a) requires that documentation supporting the appropriations limit be made available to the public 15 days in advance of the meeting; and
WHEREAS, Government Code Section 7910(b) provides that "a judicial action or proceeding to attack, review, set aside, void, or annul the action of the governing body" taken pursuant to this section shall be commenced within 45 days of the effective date of the Resolution.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The change in the local non-residential construction assessment roll and the population of the City of Santa Maria are recognized as the annual adjustment factors for Fiscal Year (FY) 2024-25; and

2. Documentation supporting the determination of the appropriations limit for FY 2024-25 has been available to the public on the City's website and in the office of the Director of Finance since June 17, 2024; and

3. The appropriation limit for FY 2024-25 is hereby set at $270,944,610; and

4. Documentation used in determination of the tax proceeds expenditure appropriation limit is attached hereto as Exhibit A; and

5. This Resolution is effective on its date of adoption; and

6. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of July 2024.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

Exhibit A: Calculation of Appropriation Limit
City Attorney
APPROVED AS TO CONTENT:

Interim Department Director
Interim City Manager

CALCULATION OF APPROPRIATION LIMIT FROM
TAX PROCEEDS FOR 2024-25
2023-24 Appropriation Limit $ 259,301,952
Mulitiplied by the appropriation limit change factors:

1. Change in the Local Non -Residential Construction: 1.0362

2. Santa Barbara County Population Change Factor 1.0084 Total appropriation limit change factor 1.0449
2024-25 Appropriation Limit $ 270,944,610
2024-25 Estimated Proceeds of Taxes Subject to Appropriation Limit $ 95,682,036 Appropriation limit change factors:
1 Greater of:

Change in the Local Non -Residential Construction:

Change in California per Capita Income:

Income Change Factor:

2. Greater of:

City of Santa Maria Population Change Factor:
2023 109,687
2024 110,608
Change 921

2.70%

3.62%
1 + 0.0362
Percentage Change: 921 / 109,687 = 0.84%
Santa Barbara County Population Change Factor
2023 436,302
2024 437,524
Change 1,222
Percentage Change:

Population Change Factor:
1,222 / 436,302 = 0.28%
1 + 0.0084 =

1.0362

1.0084
Posted for Public on 6/17/2024 EXHIBIT A

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Interim Director of Finance Xenia Bradford
SUBJECT: Adoption of a Resolution Approving a Professional Services Agreement for Continued Value Services with Collaborative Solutions LLC
Description:

The City Council will consider approving an agreement for Professional Continued Value Services with Collaborative Solutions LLC.

RECOMMENDATION:

Adopt a Resolution authorizing a ten-year Agreement with Collaborative Solutions, LLC, a Limited Liability Company, an affiliate of Cognizant Worldwide Limited, for Continued Value Services.

BACKGROUND:

The City is currently in the process of an Enterprise Resource Planning System implementation. The project was approved by the City Council on March 19, 2024, and is estimated to be completed by January 2026. The Enterprise Resource Planning System is primarily based on Workday software as a service implementation, which includes core financials, payroll, and human capital management.

DISCUSSION:

Collaborative Solutions LLC is contracted by the City to lead the implementation of the Enterprise Resource Planning System. Collaborative Solutions LLC offers ongoing support post -implementation, known as Continued Value Services. Collaborative Solutions LLC has presented the Continued Value Services contract for a period of ten years at agreed upon rates. The services are offered on a pay-as-you-go basis at guaranteed rates per the contract. Services will not be triggered until the post - implementation time frame and only upon demand by the City. Staff recommends entering into the contract to lock -in favorable rates for the ten-year post -implementation period to ensure appropriate technical support.

Alternative(s)
The City Council could deny approval of the contract. If the contract is denied, the City will rely on internal staff technical expertise to support the Enterprise Resource Planning system post -implementation. This is not recommended by staff as the proposed Continued Value Services will only be utilized on an as needed basis when the expert knowledge is needed.

Fiscal Considerations
There is no immediate budgetary impact from approval of this contract. Budgetary allocations will be presented for Council approval through the budget process. No expenditures will be incurred through this contract until the post -project -implementation time frame.

Impact to the Community
The contract will support information technology capabilities for financial and human resources processes necessary for efficient service delivery to the community.

ATTACHMENT A: CVS Cognizant Agreement (ERP)
2 ATTACHMENT A

AGREEMENT FOR PROFESSIONAL AUDITING SERVICES
This Agreement is made on July 7, 2025 (the "Statement Of Work Effective Date"), by and between, Collaborative Solutions, LLC, a limited liability company ("CSLLC"), an Affiliate of Cognizant Worldwide Limited ("Cognizant") ("Contractor") and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:

WHEREAS, the City needs post -implementation on -demand support or advisory Continued Value Services (CVS), for the Workday Enterprise Resource Planning (ERP) product; and WHEREAS, the Contractor submitted a Statement of Work (SOW) which was accepted by the City; and
WHEREAS, it has been determined it is in the City's interest to proceed with the post - implementation on -demand support and advisory Continued Value Services; and WHEREAS, the City has determined that the support and advisory services involves a performance of professional and technical knowledge and experience with the Workday product; and WHEREAS, the Contractor is a properly licensed company in the State of California.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is ten years, scheduled to begin on July 7, 2025 and expected to end on June 30, 2035. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law.

Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing the support and advisory services. More specifically, Contractor agrees to perform the specific services listed in Exhibit "A."

2.03 City's Duties. City's duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit "B."

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit "C."

2.06. Exhibits. Exhibits "A," "B," and "C" are attached and incorporated.

3. Contractor's Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

ATTACHMENT A
to make any deductions or withholdings from the compensation payable to Contractor under this agreement.

3.04. Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Consultant or the acts or omissions of an employee, agent or subcontractor of the Consultant. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To: City To: Contractor
Xenia Bradford, Interim Director of Finance
City of Santa Maria
206 East Cook Street
Santa Maria, CA 93454
Ph: 805-925-0951 x2214
Fax: 805-925-2243
Email: [email protected]
Russell Parker, Strategic Client Partner
Cognizant Technology Solutions
300 Frank W. Burr Blvd., Suite 36, 6th Floor
Teaneck, NJ 07666
Ph: 303-570-0670
Email: [email protected]
If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall Atty. Rev. 2018

ATTACHMENT A
remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Consultant and all subconsultants are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

Collaborative Solutions, LLC, CITY OF SANTA MARIA, a political subdivision of A Limited Liability Company the State of California
Russell Parker
Strategic Client Partner Xenia Bradford
Interim Director of Finance
ATTEST:

Donna Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:

Risk Manager
City Attorney
Atty. Rev. 2018

ATTACHMENT A
EXHIBIT "A"

1.0 Scope of Work ("Scope")

1.1 Functionality Scope: Workday On -Demand Services Support CSLLC will provide support or advisory Services for both planned and unplanned tasks, such as the representative activities listed in the table below, on behalf of Client and covering the generally available Workday functionality license.

Activity
Workday Support and
Troubleshooting
Functionality Scope/Support Activity Detail
Assistance with support activities may include, but is not limited to, troubleshooting issues, guidance and other day-to-day activities including assisting the team with support requests.

For New Functionality Review
CSLLC reviews new features and functions not yet
implemented. CSLLC assists with new functionality reviews, which may include, but are not limited to, support and guidance for making decisions regarding the implementation of new functionality, such as employee/manager self-service, benefits, performance, and absence management.

CSLLC can also provide sample testing scenarios, if available, or can help support Client in creating new sample test scenarios on an as -requested basis.

Reporting and Integrations
Based on Client requirements, CSLLC may provide technical support including integrations, custom reporting, and business form layouts via the Business Intelligence Reporting Tools (BIRT) framework. Integration assistance may include the configuration and supports the testing of Workday packaged integrations and the development of Client integrations. CSLLC will help ensure integrations with Subcontractors continue to function.

Workday Solution Optimization
CSLLC is able to help improve the utilization of Client's Workday solution, as well as Client's experience. Such
optimization may include, but is not limited to, updating business processes, revising organization structures, or modifying rules for Workday security, business process, and organization for the full Workday platform.

Knowledge Transfer
As agreed to by Client and CSLLC, CSLLC on -demand support may include knowledge transfer pertaining to the resolution of an issue and providing insight on how Client may troubleshoot similar issues in the future and advisory support including guidance on new feature sets, impact considerations, and solution guidance.

Organizational Change & Training
Post -Production Services
CSLLC offers in -Production Workday customers services
related to organizational change management,
communications, and training. If requested, this can be a part of the Lean -On Service.

Atty. Rev. 2018

ATTACHMENT A

1.2 Engagement Manager and Project Associate
Client will be assigned a CSLLC Engagement Manager ("CSLLC EM") for Year One (1) through Year Four (4) ("Y1 - Y4") and a CSLLC Project Associate ("CSLLC PA") for Year Five (5) through Year Ten (10) ("Y5 - Y10"). The CSLLC EM (Y1 - Y4) and CSLLC PA (Y5 - Y10) will collaborate with Client to provide the following:
a. Project management activities: manage tickets, projects, and workstreams b. Financials and status reporting: mutually agreed upon meeting cadence to discuss current work, upcoming priorities, issues, risks, and financials c. Resource planning: managing current resource forecasts and upcoming resource needs
d. Contact for issue resolution and escalation

2.0 Support Process

2.1 Ticketing System
Client's primary contacts will submit all service requests via CSLLC's ticketing system, which will enable involvement by CSLLC support. CSLLC shall respond with proposed resources to complete discovery, level of effort estimate, and estimated dates to commence and complete the requested Services. If Client approves such proposed Services, CSLLC will commence delivering the Services.

Requests will be managed depending upon the type as outlined below.

2.2 Issue Resolution Support for Existing Configuration: As issue requests are received, CSLLC will:
a. Acknowledge the request within twenty-four (24) hours of Client's normal business hours. Definition of normal business hours will be mutually agreed upon between Client and the CSLLC EM (Y1 — Y4) or the CSLLC PA (Y5 — Y10). If emergency assistance is needed, Client will log a case with Workday. Examples of emergency assistance include a system down issue or business critical function such as payroll not processing correctly. In non -emergency cases where urgent assistance is required, Client will submit a request via the ticketing system indicating the nature of the urgent request and contact the CSLLC EM (Y1 — Y4) or the CSLLC PA (Y5 — Y10).

The CSLLC EM (Y1 — Y4) or the CSLLC PA (Y5 — Y10) will work with Client to outline a plan of action to address the urgent issue in a timely manner. This may involve after hours support if mutually agreed upon between both Parties. Support ticket requests initiated outside of standard hours of operation (i.e., Saturday and Sunday) will receive an initial response when the window of standard hours of operation becomes available.
b. Request details on the configuration impacted, if not already provided. c. Within forty-eight (48) hours of standard issue requests, determine a plan of action to support resolution of the issue.
d. Review configuration changes required with Client and request Client's approval to apply fix.

Atty. Rev. 2018

ATTACHMENT A
e. If Client submits a request for assistance outside of the CSLLC ticketing system via any communication mechanism such as email, voice mail, text, or instant message, CSLLC is not subject to standard response times.

2.3 New Configuration Enhancement Requests: As new modification requests are received, CSLLC will:
a. Receive the modification request in the ticketing system. b. Gather information on the requirements and systems involved. c. Estimate the Scope of effort.
d. Request approval from Client, through ticketing system, to begin work via the ticket. • If level of effort is expected to exhaust available hours or is estimated to take more than forty (40) hours, a separate Change Order or SOW may be prepared.
• The CSLLC EM (Y1 — Y4) or the CSLLC PA (Y5 — Y10) will request resource(s) upon signature of the Change Order and can take up to ten (10) business days from date of signature. Schedule the work with Client as determined between Client's project manager and the CSLLC EM (Y1 — Y4) or the CSLLC PA (Y5 Y10).
e. Complete configuration and Unit Testing.
f. Provide the change for User Acceptance Testing in Client's Sandbox or Implementation tenant. CSLLC can assist with providing testing guidance, if requested.

3.0 Services and Responsibilities
This section identifies the Services to be performed by CSLLC and the responsibilities of Client. a_
•lat ttlail
ten - esponsibilities
Transition 1 Plan —
(Occurs prior to
Support Services)
• The CSLLC EM will participate and
support the project kickoff meeting for
the engagement
• Create the work plan for identified
support requests based upon current
roadmap
• Assemble the CSLLC project team
based on planned work efforts
• Jointly schedule workstream
meetings
• Schedule recurring project meetings
and status reporting
• Work with Client to set up CSLLC's
secure transfer site for sharing
confidential/private employee data
• Complete any Client required
onboarding documents
•
.
•
•
•
•
•
•
Participate in project kickoff meeting
Request tenant access for CSLLC
consultants identified for planned work
Identify and provide project team and
project Subject Matter Experts ("SMEs")
Provide input into the work plan based
upon roadmap
Approve and sign off on work plan
Provide Client's tenant management
strategy
Work with CSLLC to set up CSLLC's
secure transfer site for sharing
confidential/private employee data
Sign off on stage
Atty. Rev. 2018

ATTACHMENT A
Stage
CSLLC Services
Client Responsibilities
• Gather and review preliminary
documentation
• Configuration of ticketing system for
CSLLC and Client
• Provide overview of ticketing system
Support Services
• Manage the work plan for support
requests as identified in Section 1.1
• Update the Client roadmap for
planned support needs
• Participate in project status meeting
in a time agreed upon by CSLLC EM
(Y1 — Y4) or the CSLLC PA (Y5 —
Y10) and Client
• Conduct weekly workstream
meetings between CSLLC
functional/technical consultants and
Client SMEs, on an as -needed
basis
• Provide knowledge transfer
documents, on an as -requested
basis
• Prepare, reconcile, and provide
financial summaries to Client
• Support Client's project manager with
issue resolution, and additional
resourcing requests for unplanned
needs
• Provide engagement artifacts
• Providing guidance in developing
high level deployment plan(s), as
requested
• Provide sign -off documents, as
required for support requests
• Manage the tenant management
strategy
• Inform CSLLC of changes to the tenant
management strategy
• Inform CSLLC of tenant refreshes two
(2) weeks prior to scheduled date
• Provide input to the work plan
• Provide input into the Client roadmap
• Participate in weekly project and
workstream meetings
• Provide SMEs for support requests
• Provide requirements for any support
request
• Review and sign off on initial functional
or technical design changes
• Define and document test plan and test
scenarios (End -to -End, User
Acceptance and Regression)
• Create/maintain defect tracking log
• Execution of all test scenarios (End -to -
End, User Acceptance and
Regression)
• Manage and sign off on all test results
(End -to -End, User Acceptance and
Regression)
• Conduct Sandbox and Production
migrations of configuration, unless
requested in writing in advance per
Section 2.2
• Conduct change management
• Sign off on any support request

4.0 Project Schedule
Timeline by Stage
Transition Plan Support Services
Estimated Start Date
7 -Jul -25
21 -Jul -25
Estimated End Date
18 -Jul -25
30 -Jun -35
Atty. Rev. 2018

ATTACHMENT A

5.0 Assumptions & Dependencies
The Services, labor estimates, and Pricing presented in this SOW are dependent on the following assumptions being true:
a. Client timely completes each item listed as a Client responsibility in Section 3.0. b. Client will provide applicable SMEs in Client's business processes, functional leads, and technical lead resources with whom to collaborate during the engagement. c. Client will have the necessary project and executive management support to review and make timely decisions as well as coordinate the activities of this project with other Client projects which may be occurring simultaneously.
d. Services will be provided during the normal business hours agreed upon between Client and the CSLLC EM (Y1 — Y4) or the CSLLC PA (Y5 — Y10) and will be as closely aligned to Client's time zone as possible. Off -hours support can be provided and pre -scheduled in advance.
e. CSLLC resources will provide their own laptops.
f. Unless otherwise agreed by CSLLC's internal security organization, the Client shall use CSLLC's secure transfer site for the secure exchange of sensitive employee data with the CSLLC support personnel. Client will agree to limit use for data conversion or production support purposes only for the duration of the activities required. CSLLC will inactivate the secure transfer site within thirty (30) days after the support activities are completed. Client will not use CSLLC's site for the transmission of any integration files for third -party vendors. CSLLC is not responsible for back up, archiving, or maintenance of files stored on the secure transfer site. In the event CSLLC utilizes its internal "Daytona" tool for data conversion ("Daytona"), Daytona and all of its components must be installed on the CSLLC secure cloud server and utilized solely within CSLLC's secure transfer site. Further, Daytona IP addresses must be added to the tenant whitelist. Daytona uses its own implementer account that must be excluded from multi -factor authentication.

If needed, CSLLC can provide Client access to its SharePoint site to maintain non -sensitive project artifact data for project or engagement support activities only. The CSLLC EM (Y1 — Y4) or the CSLLC PA (Y5 — Y10) will provide access to assigned project team members employed by CSLLC.
h. If a data migration requires iLoad support by CSLLC, Client agrees that a tenant lockout will be performed.
i. Client will provide CSLLC consultants with implementer access in Production, Sandbox, and Implementation tenants in a timely manner. Any Client delays will impact issue resolution times as identified in Section 2.2.

Client will be responsible for testing and any Move -to -Production activities, which shall include configuration, business processes, data, reports and integrations. Client will provide written acceptance of test results to CSLLC prior to any Move -to -Production. k. In the event CSLLC is required to assist Client with Move -to -Production activities, Client will provide written approval if CSLLC's assistance is required during Client's Move -to -Production activities. Upon completion of Move -to -Production activities, Client will verify Production results and shall be solely responsible for Production accuracy. Client shall provide written acceptance to CSLLC after such Move -to -Production activities have been completed. g.

Atty. Rev. 2018

ATTACHMENT A
I. Client is responsible for providing timely responses to case(s) which have the status "Waiting on Client" and/or "Waiting on Third -Party." If there is no response from Client on "Waiting on Client" and/or "Waiting on Third -Party" case(s) within the ticketing system for more than thirty (30) calendar days, such case(s) will be closed.

6.0 Term and Termination
a. This SOW shall commence on the Start Date identified above and shall continue through June 30, 2035 (the "Term"), unless terminated sooner pursuant to the Agreement.

Atty. Rev. 2018

ATTACHMENT A
EXHIBIT "B"

PAYMENT TERMS
Pricing
a. CSLLC will invoice and Client shall compensate CSLLC on a Time and Materials Basis ("T&M Basis") based upon the hourly rates set forth in the tables below for Services rendered and expenses incurred on a monthly basis. Invoices will be paid subject to the terms and conditions of the Agreement. Total Not to Exceed estimated cost of the engagement is listed in the tables below — hours are considered a baseline but can be altered based upon Client needs:

Year One (1): July 21, 2025 through June 30, 2026
CSLLC T&M Basis
Hourly
Rate
Hours
Total Cost
Engagement Manager
$268
90 S24,120
CVS Consultant
$188
500
S94,000
Functional Architect
$288
52 S14,976
Total
642
$133,096
Estimated Expenses
$0
Grand Total
$133,096
Year Two (2): July 1, 2026 through June 30, 2027
CSLLC T&M Basis
H Ra Hours
Total Cost
Engagement Manager
$268
90 S24,120
CVS Consultant
$198
500
S99,000
Total
590
$123,120
Estimated Expenses
$0
Grand Total
$123,120
Year Three (3): July 1, 2027 through June 30, 2028
CSLLC T&M Basis
Hourly
Rate
Hours
Total Cost
Engagement Manager
S268
70 $18,760
CVS Consultant
S198
350
S69,300
Total
420
$88,060
Estimated Expenses
$0
Grand Total
$88,060
Atty. Rev. 2018

ATTACHMENT A
Year Four (4): July 1, 2028 through June 30, 2029
CSLLC T&M Basis
H Rate)
Hours
Total Cost
Engagement Manager
$268
52 $13,936
CVS Consultant
$198
250
$49,500
Total
302
$63,436
Estimated Expenses
$0
Grand Total
$63,436
Year Five (5): July 1, 2029 through June 30, 2030
CSLLC T&M Basis
Hourly
Rate
Hours
Total Cost
Project Associate
$190
45 $8,550
CVS Consultant
$208
210 $43,680
Total
255 $52,230
Estimated Expenses
$0
Grand Total
. 52 230
Year Six (6): July 1, 2030 through June 30, 2031
CSLLC T&M Basis
Project Associate
CVS Consultant
Hourly
Rate
$190
Hours
38 Total Cost
$7,220
$208
155
$32,240
Total
193
$39,460
$0
$39,460
Estimated Expenses
Grand Total
Year Seven (7): July 1, 2031 through June 30, 2032
CSLLC T&M Basis Hourly
Rate
Hours
Total Cost
Project Associate
$190
28 $5,320
CVS Consultant
$208
100
$20,800
Total
128
$26,120
Estimated Expenses
$0
Grand Total
, 26 120
Year Eight (8): July 1, 2032 through June 30, 2033
CSLLC T&M Basis
Hourly
Rate
Hours
Total Cost
Project Associate
$190 28 $5,320
CVS Consultant $208 100 $20,800
Total 128 $26,120
Estimated Expenses
$0
Grand Total , 26 120
Atty. Rev. 2018

ATTACHMENT A
Year Nine (9): July 1, 2033 through June 30, 2034
CSLLC T&M Basis
Project Associate
Hourly
Rate
$190
Hours
26 Total Cost
$4,940
CVS Consultant
$218
75 $16,350
Total
Estimated Expenses
Grand Total
101
Year Ten (10): July 1, 2034 through June 30, 2035
$21,290
$0
$2t290
CSLLC T&M Basis
Hourly Hours
Rate
Total Cost
Project Associate
S190
26 $4,940
CVS Consultant
S218
75 S16,350
Total
101
$21,290
Estimated Expenses
$0
Grand Total
$21,290
Aggregate Total:

CSLLC T&M Basis
Total Cost
Year One (1)
S133,096
Year Two (2)
5123,120
Year Three (3)
S88,060
Year Four (4)
$63,436
Year Five (5)
$52,230
Year Six (6)
$39,460
Year Seven (7)
S26,120
Year Eight (8)
526,120
Year Nine (9)
$21,290
Year Ten (10)
$21,290
Grand Total
$594,222
b. CSLLC will assign Client to a team support model comprised of CSLLC cross -functional and technical consultants with a built-in redundancy/backup. The team will support the areas outlined in this SOW. The CSLLC EM will communicate to the Client project manager who the CSLLC team members are as a part of the onboarding process. c. Any Services provided beyond the Scope of the SOW must be approved by Client pursuant to a Change Order.
d. Any and all fees associated with Client's e -invoicing, portal, or payment solution will be the responsibility of Client without dispute. CSLLC will provide all necessary documents or invoices to confirm the fees, if such fees are incurred. e. Invoices will be emailed to the following address: [email protected].

Any other mailed correspondence will be delivered as follows:

Atty. Rev. 2018

ATTACHMENT A
City of Santa Maria
Attn: Chief Information Officer
110 East Cook Street
Santa Maria, CA 93454
f. Each year, Client will send a copy of the PO# to accounts- [email protected].

Expenses
It is expected Services will be provided primarily on a remote basis. If travel is required, all reasonable travel expenses incurred by CSLLC related to the performance of the Services defined herein, shall be invoiced to Client. Examples of personal expenses that the City will not reimburse include but are not limited to: the personal portion of any trip; political or charitable contributions or events; unless otherwise indicated, family expenses including partner's expenses when accompanying official on agency -related business, as well as children or pet -related expenses; entertainment expenses, including theater, movies (either in -room or at the theater) sporting events (including gym, massage and/or golf -related expenses) or other cultural events; non -mileage personal automobile expenses, including damage or repairs, traffic and parking citations, insurance; and personal losses incurred while on City business. Any questions regarding the propriety of a particular type of expense should be resolved by the approving authority before the expense is incurred. All such travel will comply with CSLLC's Travel and Expense Policy, which shall be made available to Client upon request. All fees or penalties incurred due to cancellations or changes of travel at Client's request shall be invoiced to Client.

Atty. Rev. 2018

ATTACHMENT A
EXHIBIT "C"
Contractor shall procure and maintain for the duration of the contact insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her agents, representatives, or employees. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

Atty. Rev. 2018

ATTACHMENT A
C. Self -insured Retentions

1. Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims - made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

Atty. Rev. 2018

ATTACHMENT A
E. Acceptability of Insurers

1. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

1. Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

1. Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Atty. Rev. 2018

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, AUTHORIZING THE DIRECTOR OF

FINANCE TO EXECUTE A TEN YEAR AGREEMENT WITH COLLABORATIVE SOLUTIONS, LLC, A LIMITED LIABILITY COMPANY ("CSLLC"), AN AFFILIATE OF COGNIZANT WORLDWIDE LIMITED ("COGNIZANT"),

FOR CONTINUED VALUE SERVICES (CVS)

1. WHEREAS, the City needs post -implementation on -demand support or advisory Continued Value Services (CVS), for the Workday Enterprise Resource Planning (ERP) product; and

2. WHEREAS, the Contractor submitted a Statement of Work (SOW) which was accepted by the City; and

3. WHEREAS, it has been determined it is in the City's interest to proceed with the post -implementation on -demand support and advisory Continued Value Services; and

4. WHEREAS, the City has determined that the support and advisory services involves a performance of professional and technical knowledge and experience with the Workday product; and

6. WHEREAS, the Contractor is a properly licensed company in the State of California.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Director of Finance is authorized to execute a ten year agreement between Collaborative Solutions, LLC, a limited liability company ("CSLLC"), an Affiliate of Cognizant Worldwide Limited and the City for on -demand support or advisory Continued Value Services (CVS); and

2. Services with this CSLLC shall be for ten years, and subject to the terms outlined in the agreement.

5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of July 2024.

COLLABORATIVE SOLUTIONS, LLC CITY OF SANTA MARIA, a political a limited liability company subdivision of the State of California Russell Parker Xenia Bradford
Interim Director of Finance
ATTEST:

Donna Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:

Risk Manager
City Attorney

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Awarding Bid 2024-05 for Phase II of the North Dejoy Street Park Project
Description:

The City Council will consider approving the Award of Bid for the construction of the North DeJoy Street Park Project, Bid No. 2024-05 to G. Sosa Construction, Inc. in the amount of $277,835. The scope of work includes grading, landscaping, pedestrian pathways, and other park features.

RECOMMENDATION:

Adopt a Resolution awarding a bid to G. Sosa Construction, Inc., in the amount of $277,835, for the construction of the North DeJoy Street Park Project, Bid No. 2024-05.

BACKGROUND:

Under the direction of the City of Santa Maria Recreation and Parks Department, the project was designed by Baxter Miller Landscape Architects and Bethel Engineering. The scope of work includes grading, landscaping, pedestrian pathways, and other park features.

DISCUSSION:

The project was extensively advertised for bids. The City received two bids, which were publicly opened on June 4, 2024, via Planet Bids. A summary of the bids submitted are as follows:

Bidder
Bid Amount
G. Sosa Construction, Inc.
$277,835.00
Quincon, Inc.
$399,590.86

A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the Public Works Department, 110 South Pine Street, Santa Maria, CA 93458.

The lowest responsive, responsible bid was submitted by G. Sosa Construction, Inc., in the amount of $277,835.00. G. Sosa Construction, Inc., from Nipomo has performed and successfully completed similar work for many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history.

City staff has checked the firm's references and are comfortable with the ability of the contractor to perform the work successfully.

The recommended action is to award the bid to G. Sosa Construction, Inc., in the amount of $277,835.00.

Alternative(s)
The alternative to the recommended action would be to reject all bids.

Fiscal Considerations
Sufficient funds for this project have been budgeted in Fiscal Year 2023/2024 from the account titled "N DeJoy Park Project."
Available Budget Account Amount
047-012-040-52-20 $ 655,332.99
Estimated Expenditures Amount
Award $ 277,835.00
Contingency (10%) $ 27,783.50
Inspection, Testing, Staff Time $. 15,000.00
Total $ 320,618.50
Impact to the Community
The community will benefit from the community park which will create an integrated space for community events and leisure.

ATTACHMENTS
A. Detailed Bid Results
B. Agreement
2 City of Santa Maria
Bid Results for Project N DEJOY STREET PARK PROJECT (2024-05) Issued on 04/16/2024
Bid Due on June 04, 2024 2:00 PM (PDT)

BASE BID
G Sosa Construction Inc
Quincon, Inc.

Bid Item
Num
Description
Unit of
Measure
Quantity
Unit Price
Line Total
Unit Price
Line Total
B-1

CONSTRUCTION COORDINATION AND MOBILIZATION
LS
1 $18,000.00
$18,000.00
$14,441.00
$14,441.00
B-2

MOBILIZATION
LS
1 $7,000.00
$7,000.00
$7,573.00
$7,573.00
B-3

DEMOLITION, CLEARING AND GRUBBING
LS
1 $24,360.00
$24,360.00
$42,652.00
$42,652.00
B-4

EARTHWORK, AND SUBGRADE PREPARATION
LS
1 $26,400.00
$26,400.00
$65,741.00
$65,741.00
B-6
4" THICK STANDARD CONCRETE PAVING
SF
425
$25.00
$10,625.00
$48.36
$20,553.00
B-8

PREPARATION OF BASE FOR PLAYGROUND RUBBERIZED SURFACING SF
4150
$4.50
$18,675.00
$14.89
$61,793.50
B-9
12" DEEP PLAYGROUND EDGE CURB
LF
235
$50.00
$11,750.00
$103.86
$24,407.10
B-10
6"x6" CONCRETE MOW CURB
LF
155
$41.00
$6,355.00
$111.78
$17,325.90
B-11
42" TALL STEEL ORNAMENTAL FENCE
LS
65 $255.00
$16,575.00
$200.21
$13,013.65
B-21
DECOMPOSED GRANITE MULCH 3" DEEP
SF
3785
$4.00
$15,140.00
$8.18
$30,961.30
B-22

DECOMPOSED GRANITE PAVING
SF
770
$11.00
$8,470.00
$19.19
$14,776.30
B-23

LANDSCAPE BOULDER WITH PLAQUE
LS
1 $1,500.00
$1,500.00
$3,933.06
$3,933.06
B-24
6' HT PERFORATED METAL FENCE PANEL
LS
295
$383.00
$112,985.00
$279.39
$82,420.05
Total
$277,835.00
Total
$399,590.86
Attachment A

AGREEMENT
THIS AGREEMENT, made and entered into this 16th day of July 2024, by and between G Sosa Construction Inc., hereinafter referred to as "Contractor," and the City of Santa Maria in the City of Santa Barbara, California, hereinafter referred to as "Owner." WITNESSETH:

That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:

1. That Contractor shall complete the work generally described as follows: North DeJoy Street Park Project (Bid No. 2024-05), in accordance with the Contract Documents as prepared by City of Santa Maria.

2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.

Total Bid of TWO -HUNDRED SEVENTY-SEVEN THOUSAND, EIGHT -HUNDRED THIRTY-FIVE DOLLARS.

Contract Price in Figures $277,835.00

3. Contractor agrees to complete said work within the contract time of ninety (90) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.

4. Time is of the essence on this contract.

5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.

In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be twelve -hundred ($1,200) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.

6. That, in accordance with Section 1774 of the California Labor Code, Contractor will Attachment B

pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.

7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.

9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.

9. Contractor shall maintain insurance as required in Exhibit A. Contractor shall comply with the Federal Funding Requirements in Exhibit B.

10. This contract will be paid for in whole or in part utilizing American Rescue Plan Act funding. Contractor shall follow the federal requirements listed in Exhibit B and any other requirements that may be necessary for contracts paid using American Rescue Plan Act funds. Any required provisions not included in Exhibit B are incorporated by this reference.

11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one -hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one -hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.

This contract shall not become effective until such bonds are supplied to and approved by Owner.

12. That Contractor, prior to execution of the contract shall comply with the following Attachment B

Department of Industrial Relations requirements.

1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions. Where terms in the Exhibits or Contract documents conflict, the more restrictive term shall apply.

14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
Attachment B

IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.

CONTRACTOR: OWNER:

Gregory Sosa Alice Patino
President, G Sosa Construction, Inc. Mayor, City of Santa Maria ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:

Risk Manager
City Attorney
Attachment B

EXHIBIT "A"

INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment B

B. Minimum Limits of Insurance
Provider shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Requirements
The liability policies are to contain, or be endorsed to contain, the following provisions:

form or an endorsement to the Provider's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

Attachment B

F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment B

EXHIBIT "B"

FEDERAL FUNDING SOURCE COMPLIANCE PROVISIONS
This Project is funded wholly or in part with federal assistance in the form of a grant issued pursuant to the AMERICAN RESCUE PLAN ACT (ARPA), as such, Contractor acknowledges and agrees to be bound by the additional federal terms and conditions, including but not limited to those contained within this exhibit. Pursuant to 2 C.F.R. Part 200, unless otherwise stated in 41 C.F.R. Part 60, during the performance of this contract, the contractor agrees as follows:

1. TERMINATION
A. BY CITY. CITY may, by written notice to CONTRACTOR, terminate this Agreement in whole or in part at any time, whether for CITY's convenience, for Non appropriation of funds, or because of the failure of CONTRACTOR to fulfill the obligations herein.
i. For Convenience. CITY may terminate this Agreement in whole or in part upon thirty (30) days written notice. During the thirty (30) day period, CONTRACTOR shall, as directed by CITY, wind down and cease its services as quickly and efficiently as reasonably possible, without performing unnecessary services or activities and by minimizing negative effects on CITY from such winding down and cessation of services.
ii . For Non appropriation of Funds. Notwithstanding any other provision of this Agreement, in the event that no funds or insufficient funds are appropriated or budgeted by federal, state or CITY governments, or funds are not otherwise available for payments in the fiscal year(s) covered by the term of this Agreement, then CITY will notify CONTRACTOR of such occurrence and CITY may terminate or suspend this Agreement in whole or in part, with or without a prior notice period. Subsequent to termination of this Agreement under this provision, CITY shall have no obligation to make payments with regard to the remainder of the term.
iii. For Cause. Should CONTRACTOR default in the performance of this Agreement or materially breach any of its provisions, CITY may, at CITY's sole option, terminate or suspend this Agreement in whole or in part by written notice. Upon receipt of notice, CONTRACTOR shall immediately discontinue all services affected (unless the notice directs otherwise) and notify CITY as to the status of its performance. The date of termination shall be the date the notice is received by CONTRACTOR, unless the notice directs otherwise.

B. Upon termination, CONTRACTOR shall deliver to CITY all data, estimates, graphs, summaries, reports, and all other property, records, documents or papers as may have been accumulated or produced by CONTRACTOR in performing this Agreement, whether completed or in process, except such items as CITY may, by written permission, permit Attachment B

CONTRACTOR to retain. Notwithstanding any other payment provision of this Agreement, CITY shall pay CONTRACTOR for satisfactory services performed to the date of termination to include a prorated amount of compensation due hereunder less payments, if any, previously made. In no event shall CONTRACTOR be paid an amount in excess of the full price under this Agreement nor for profit on unperformed portions of service. CONTRACTOR shall furnish to CITY such financial information as in the judgment of CITY is necessary to determine the reasonable value of the services rendered by CONTRACTOR. In the event of a dispute as to the reasonable value of the services rendered by CONTRACTOR, the decision of CITY shall be final. The foregoing is cumulative and shall not affect any right or remedy which CITY may have in law or equity.

2. EQUAL EMPLOYMENT OPPORTUNITY.

During the performance of this Agreement, CONTRACTOR agrees as follows:

A. CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

B. CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of CONTRACTOR, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin.

CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of CONTRACTOR'S commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
ii . CONTRACTOR agrees to comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, as supplemented in Department of Labor regulations (41 CFR Part 60) and all other applicable rules, regulations, and relevant orders of the Secretary of Labor. Title 41 CFR section 60.14 applies to this Agreement and is incorporated herein by this reference with the same force and effect as if the regulation were specifically set out herein and CONTRACTOR agrees to Attachment B

comply with said regulation.
iii. CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
iv. In the event of CONTRACTOR'S noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be cancelled, terminated, or suspended in whole or in part and CONTRACTOR may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
v. CONTRACTOR will include the portion of the sentence immediately preceding paragraph (A) and the provisions of paragraphs (A) through (F) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States.

3. NONDISCRIMINATION.

A. CONTRACTOR shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this Agreement. Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this Agreement.

B. CONTRACTOR shall report any complaints of discrimination on the grounds of Attachment B

race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome.

C. CONTRACTOR shall incorporate the language in Section 10 (A) through (B). in every agreement with a contract or purchase order funded under this Agreement.

D. CONTRACTOR shall comply with the Age Discrimination Act of 1975, 42 U.S.C. 6101 et seq., as codified at 45 CFR Part 91, which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance.

E. CONTRACTOR shall comply with Title IX of the Education Amendments of 1972, 20 U.S.C. 1681, 1682, 1683, 1685, and 1686, as codified at 45 CFR Part 86, which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance.

4. PREVAILING WAGE. If this project meets the requirements under U.S.

Treasury's FAQ dated April 27, 2022, section 6.15, the Davis -Bacon Act requirements (prevailing wage rates) do not apply to projects funded solely with ARPA awarded funds.

Subrecipients and contractors may be otherwise subject to the requirements of Davis - Bacon Act, when APRA funds are used on a construction project in conjunction with funds from another federal program that requires enforcement of the Davis -Bacon Act. State of California Prevailing Wage Laws will apply to these funds.

5. COPELAND ACT. The CONTRACTOR shall comply with the requirements of 29 CFR Part 3 as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States") which are hereby incorporated by reference in this Agreement. CONTRACTOR is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. In the case of a conflict with California Prevailing Wage law, California Prevailing Wage Law shall apply.

6. CONTRACT WORK HOURS AND SAFETY STANDARDS - OVERTIME
COMPENSATION.

A. Overtime requirements. No CONTRACTOR or subcontractor employing laborers or mechanics shall require or permit them to work over 40 hours in any workweek unless they are paid at least 1 and 1/2 times the basic rate of pay for each hour worked over 40 hours.

Attachment B

B. Violation; liability for unpaid wages; liquidated damages. The responsible CONTRACTOR and subcontractor are liable for unpaid wages if they violate the terms in paragraph A. of this clause. In addition, the CONTRACTOR and subcontractor are liable for liquidated damages payable to the Government. The CITY will assess liquidated damages at the rate of $10 per affected employee for each calendar day on which the employer required or permitted the employee to work in excess of the standard workweek of 40 hours without payment of the overtime wages required by the Contract Work Hours and Safety Standards statute (found at 40 U.S.C. chapter 37).

C. Withholding for unpaid wages and liquidated damages. The CITY will withhold from payments due under the contract sufficient funds required to satisfy any CONTRACTOR or subcontractor liabilities for unpaid wages and liquidated damages. If amounts withheld under the contract are insufficient to satisfy CONTRACTOR or subcontractor liabilities, the CITY will withhold payments from other Federal or Federally assisted contracts held by the same CONTRACTOR that are subject to the Contract Work Hours and Safety Standards statute.

D. Payrolls and basic records.

The CONTRACTOR and its subcontractors shall maintain payrolls and basic payroll records for all laborers and mechanics working on the contract during the contract and shall make them available to the Government until 3 years after contract completion. The records shall contain the name and address of each employee, social security number, labor classifications, hourly rates of wages paid, daily and weekly number of hours worked, deductions made, and actual wages paid. The records need not duplicate those required for construction work by Department of Labor regulations at 29 CFR 5.5(a)(3) implementing the Construction Wage Rate Requirements statute.
ii . The CONTRACTOR and its subcontractors shall allow authorized representatives of the CITY or the Department of Labor to inspect, copy, or transcribe records maintained under paragraph D.1. of this clause. The CONTRACTOR or subcontractor also shall allow authorized representatives of the CITY or Department of Labor to interview employees in the workplace during working hours.

E. Subcontracts. The CONTRACTOR shall insert the provisions set forth in paragraphs A. through D. of this clause in subcontracts may require or involve the employment of laborers and mechanics and require subcontractors to include these provisions in any such lower -tier subcontracts. The CONTRACTOR shall be responsible for compliance by any subcontractor or lower -tier subcontractor with the provisions set forth in paragraphs "A" through "D" of this clause.

F. In the case of a conflict with California Prevailing Wage law, California Prevailing Wage Law shall apply.

Attachment B

7. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY.

A. CITY shall be the owner of the following items incidental to this Agreement upon production, whether or not completed: all data collected, all documents of any type whatsoever, all photos, designs, sound or audiovisual recordings, software code, inventions, technologies, and other materials, and any material necessary for the practical use of such items, from the time of collection and/or production whether or not performance under this Agreement is completed or terminated prior to completion.

CONTRACTOR shall not release any of such items to other parties except after prior written approval of CITY.

B. Unless otherwise specified in the Agreement, CONTRACTOR hereby assigns to CITY all copyright, patent, and other intellectual property and proprietary rights to all data, documents, reports, photos, designs, sound or audiovisual recordings, software code, inventions, technologies, and other materials prepared or provided by CONTRACTOR pursuant to this Agreement (collectively referred to as "Copyrightable Works and Inventions"). CITY shall have the unrestricted authority to copy, adapt, perform, display, publish, disclose, distribute, create derivative works from, and otherwise use in whole or in part, any Copyrightable Works and Inventions. CONTRACTOR agrees to take such actions and execute and deliver such documents as may be needed to validate, protect and confirm the rights and assignments provided hereunder. CONTRACTOR warrants that any Copyrightable Works and Inventions and other items provided under this Agreement will not infringe upon any intellectual property or proprietary rights of any third party. CONTRACTOR at its own expense shall defend, indemnify, and hold harmless CITY against any claim that any Copyrightable Works or Inventions or other items provided by CONTRACTOR hereunder infringe upon intellectual or other proprietary rights of a third party, and CONTRACTOR shall pay any damages, costs, settlement amounts, and fees (including attorneys' fees) that may be incurred by CITY in connection with any such claims. This Ownership of Documents and Intellectual Property provision shall survive expiration or termination of this Agreement.

8. CLEAN AIR ACT.

A. CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

B. CONTRACTOR agrees to report each violation to the California Environmental Protection Agency and understands and agrees that the California Environmental Protection Agency will, in turn, report each violation as required to assure notification to the CITY, the Federal Agency which provided funds in support of this Agreement, and the appropriate Environmental Protection Agency Regional Office.

C. CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance.

Attachment B

9. DEBARMENT AND SUSPENSION.

A. As required by 2 CFR section 200.214, CONTRACTOR warrants that it is not subject to the non -procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR Part 180, which restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.

B. This certification is a material representation of fact relied upon by CITY. If it is later determined that CONTRACTOR did not comply with 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C, in addition to remedies available to the California Governor's Office of Emergency Services and CITY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

C. This Agreement is a covered transaction for purposes of 2 CFR Part 180 and 2 CFR Part 3000. As such CONTRACTOR is required to verify that none of the CONTRACTOR, its principals (defined at 2 CFR section 180.995), or its affiliates (defined at 2 CFR section 180.905) are excluded (defined at 2 CFR section 180.940) or disqualified (defined at 2 CFR section 180.935).

D. CONTRACTOR must comply with 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

E. The bidder or proposer agrees to comply with the requirements of 2 CFR Part 180, subpart C and 2 CFR Part. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

10. BYRD ANTI -LOBBYING AMENDMENT, 31 U.S.C. § 1352 (AS AMENDED).

CONTRACTOR shall file the required certification attached as Attachment A Certification for Contracts, Grants, Loans, and Cooperative Agreement (Byrd Anti -Lobbying Amendment, 31 U.S.C. § 1352 (As Amended), which is incorporated herein by this reference. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.

Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.

11. DOMESTIC PREFERENCES FOR PROCUREMENTS.

Attachment B

A. As appropriate and to the extent consistent with law, the CONTRACTOR should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontractor agreements.

B. For purposes of this section:
"Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
ii . "Manufactured products" means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer - based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

12. PROHIBITION ON CERTAIN TELECOMM PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.

A. CONTRACTOR is prohibited from obligating or expending loan or grant funds to:

Procure or obtain;
ii . Extend or renew a contract to procure or obtain; or Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

B. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

C. Telecommunications or video surveillance services provided by such entities or using such equipment.

D. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably Attachment B

believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

E. In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained.

F. See Public Law 115-232, section 889 for additional information.

G. See also 2 CFR section 200.471.

13. MANDATORY DISCLOSURE.

CONTRACTOR must disclose, in a timely manner, in writing to the CITY all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the award. CONTRACTOR is required to report certain civil, criminal, or administrative proceedings to the System for Award Management (SAM) located at www.sam.gov .

Failure to make required disclosures can result in any of the remedies described in 2 CFR section 200.338 Remedies for noncompliance, including suspension or debarment. (See also 2 CFR Part 180 and 31 U.S.C. 3321.)

14. REMEDIES FOR NONCOMPLIANCE. In the event CITY determines, in its sole discretion, that CONTRACTOR is not in compliance with the terms and conditions set forth herein, CITY may:

A. Wholly or partly suspend or terminate the Agreement.

B. Require payments as reimbursements rather than advance payments; C. Withhold authority to proceed to the next phase until receipt of evidence of acceptable performance within a given period of performance; D. Require additional, more detailed financial reports; E. Require additional project monitoring;
F. Requiring CONTRACTOR to obtain technical or management assistance; or G. Establish additional prior approvals.

H. Take other remedies that may be legally available.

Attachment B

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, AWARDING A BID TO G. SOSA CONSTRUCTION, INC., IN THE AMOUNT OF $277,835, FOR THE CONSTRUCTION OF THE NORTH DEJOY STREET PARK PROJECT, BID NO. 2024-05
WHEREAS, the City of Santa Maria formally advertised the North DeJoy Street Park Project, Bid No. 2024-05 ("Project"); and
WHEREAS, the Notice Inviting Bids was published and posted in compliance with applicable sections of the Public Contract Code; and
WHEREAS, the bids were publicly opened at 2:00 p.m. on June 4, 2024, via Planet Bids; and
WHEREAS, G. Sosa Construction, Inc., was determined to be the lowest responsive, responsible bidder who included all required documentation, bid bonds, and signatures; and WHEREAS, the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 — Existing (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines because the scope of work to be conducted is an existing public facility, with negligible expansion of the existing uses; and WHEREAS, sufficient funds for this budgeted project in Fiscal Year 23/24 are located in the account titled "N DeJoy Street Park"; and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Mayor is hereby authorized and directed to execute, for and on behalf of the City of Santa Maria, an Agreement with G. Sosa Construction, Inc., for North DeJoy Street Park Project, Bid No. 2024- 05; and

2. The award of the bid is conditional upon execution of the Agreement by the successful bidder in the form and terms set forth therein by the City; and

3. The City Manager, or designee, is hereby authorized and directed to designate funds from the following identified account: "N DeJoy Street Park Project" for the approved project in the amount of $277,835; and

4. The City Manager, or designee, is hereby authorized to approve Contract Change Orders so long as expenditures do not exceed funding approved for the project; and

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 161h day of July 2024.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
Interim City Manager
2 FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution to Award a Professional Services Agreement for Active Transportation Plan Project Approval and Environmental Document
Description:

The City Council will consider approving the award of Pedestrian and Bicycle Safety Professional Services contract to Nichols Consulting Engineers, Chtd. The City has Active Transportation Program Grant funded project that requires technical assistance from a consultant that is able to prepare environmental documents and preliminary plans for approval by Caltrans and the California Transportation Commission.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement in the not -to -exceed amount of $489,270 to Nichols Consulting Engineers, Chtd. for Project Development Professional Services for Project Approval and Environmental Document preparation associated with the Active Santa Maria Safe Routes to School project.

BACKGROUND:

The City prepared an Active Transportation Plan (ATP) Grant Application to construct bicycle and pedestrian infrastructure. The scope of the project was consistent with the City's adopted Active Transportation Plan. The anticipated total project cost (including all phases) is $8,131,000. The City was awarded the ATP grant funds for a total of $7,721,000 with $150,000 identified for the Project Approval and Environmental Document (PA&ED) phase of the project. The City's local share of the project costs is $410,000. While the City employs transportation professionals on staff, the ability to prepare environmental studies and the required project approval documents needed to construct the project are beyond the normal workload of City staff, therefore necessitating the hiring of outside consultants for these services.

DISCUSSION:

On January 15th, 2024, a Request for Proposal (RFP) was issued and advertised through the City's bidding platform. In addition, notification emails were sent to firms who expressed interest in providing Pedestrian and Bicycle Safety Professional Services to the City.

Review of the received proposal was made in accordance with the City's Purchasing Guidelines. One proposal was received on April 4th, 2024. Engineering Division staff evaluated the proposal and found it to be responsive to the needs of the City and the ATP Grant funding. The proposed Professional Services Agreement would be managed by the Engineering Division.

Alternative(s)
City Council could decide to not award this Professional Services Agreement and direct staff to issue another RFP for these services, or not perform this work altogether.

However, these alternatives are not recommended. Reissuing the RFP will delay the project for several months and not performing this work will forfeit grant funds that further Council's adopted Active Transportation Plan and Local Road Safety Plan. Failure to perform the work will also impact the ability of the City to receive future ATP Grant funds.

Fiscal Considerations
Fees for consultant services will be based on the consultant's proposal attached to the proposed contract, for a not -to -exceed amount of $489,270. The ATP Grant will fund activities up to $150,000, consistent with the ATP Grant application. The remainder $339,270 is to be funded by Gas Tax and Measure A funding that is required to be used on Bicycle and Pedestrian projects.

Impact to the Community
Safety for all road users in Santa Maria is a priority. The purpose of this effort is to prepare project documents to construct safe pedestrian and bicycle infrastructure that is low - stress. The project improvements were identified by the community during the public engagement process that prepared the adopted Active Transportation Plan.

Other Agency Review
Following completion of the work to be performed by Nichols Consulting Engineers, Chtd. (NCE), the California Transportation Commission will review and approve prior to proceeding to the next phase of the project development (preparation of Plans, Specifications and Estimate, and Right -of -Way Certification).

ATTACHMENTS
A. Professional Services Agreement to NCE
2 Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made on July 16, 2024, by and between Nichols Consulting Engineers, Chtd. (NCE), a Nevada Corporation ("Contractor") and the City of Santa Maria, a California Municipal Corporation and charter city ("City"), in Santa Maria, California, based on the following recitals:

1. WHEREAS, the need exists for the City to perform transportation planning and engineering to complete the Project Approval and Environmental Document phase of the project delivery of the Active Santa Maria Safe Routes to School Corridor Improvements; and

2. WHEREAS, on March 1st, 2024, the City issued a Request for Proposal (RFP) Project Development Professional Services for Project Approval and Environmental Document (PA&ED) - Active Santa Maria Safe Routes to School Corridor Improvements within the City and notified firms that specialize in this work, including those firms who had expressed interest, as well as those who had previously completed work for the City; and

3. WHEREAS, on April 4th, 2024, the City received one proposal from a firm that performs this work; and

4. WHEREAS, City staff independently reviewed and scored the firm's proposal based on specific criteria in the RFP; and,

5. WHEREAS, City staff determined that NCE satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed Project Development Professional Services; and,

6. WHEREAS, the firm will provide services to fulfill the requirements of the RFP and relevant transportation planning and engineering as defined by the City; and, NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is one year, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing engineering and planning services to complete the Project Approval and Environmental Document phase of the project. More specifically, Contractor agrees to perform the specific services listed in Exhibit "A."

2.03 City's Duties. City's duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit "B."

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit "C."

2.06. Exhibits. Exhibits "A," "B," and "C" are attached and incorporated.

3. Contractor's Obligations.

Atty. Rev. 2021

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a "design professional" as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor including its employees.

The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

To City:

Attn. Mark Mueller
110 S. Pine Street
Santa Maria, CA 93458
To Contractor:

Jim Bui, PE
17050 Bushard Street, Suite 200
Fountain Valley, CA 92708
If the designated Representative or address of either party changes during the term of this agreement, written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this Atty. Rev. 2021

agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subContractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA
By: Margot Yapp By:

President
APPROVED AS TO FORM:

City Attorney
Risk Manager
Atty. Rev. 2021

EXHIBIT "A"
E. Scope of Work
Project Understanding
The City has secured ATP -grant (State -only) funding including a local match totaling $8.131 Million ($0.5 Million for PA&ED, $0.5 Million for PS&E, $0.6 Million for ROW, and $6.531 Million for Construction) for the Active Santa Maria Safe Routes to School Project. We understand that the primary purpose of this project development professional services RFP is to deliver the Project Approval & Environmental Document (PA&ED) for the proposed project along the following corridors:
• Fesler Street from Blosser Road to Bradley Road (-2 miles), • S. Bradely Street from Main Street to Stowell Road (-1 mile) and from Fesler Street to Chapel Street (-0.1 miles) and • E. Jones Street from College Drive to Suey Road ("'0.9 miles) The City's project aims to enhance safety, connectivity, and mobility for active transportation users by providing new or upgraded facilities such as bike lanes, sidewalks, crosswalks, curb ramps, traffic beacons, shared use path, signage, and striping. The improvements will also directly benefit five local Santa Maria elementary and middle schools and Allan Hancock College. Based on our understanding, this project is not Federalized, therefore NEPA requirements in the Local Assistance Procedures Manual (LAPM) do not apply. The City is the Lead Agency under CEQA, and Caltrans is a responsible agency. The proposed alignments primarily include City right-of-way (ROW) within an urbanized area, with only two areas identified in the ATP Application requiring ROW acquisition and no utility relocation. From an environmental screening perspective, the majority of the on -street bicycle and pedestrian improvements appear to categorically exempt from the perspective of CEQA.

However, based upon cursory review of the concept design layout provided, the City may need to obtain ROW primarily for the Jones Street shared use path extension from College Drive to Suey Road. This would be an extension of the shared use path first developed around 2011 behind the Santa Maria Transit Center and around 2016 behind the Santa Maria Terrace apartments. It appears based on historical imagery the tract of land needed for the new trail was likely a historical segment of the Santa Maria Valley Railroad. If the City does not currently own the land or possess a trail easement, the project will need to study existing ownership and ROW acquisition needs. Being a possible former railroad alignment, the project would also need to determine what historical railroad activities may have occurred, and if not previously tested for potential environmental hazards, include soil testing to help characterize potential environmental concerns or remediation actions prior to conversion to a shared use path.

Having previously completed the engineering design plans and CEQA Mitigated Negative Declaration for a 2 -mile rails -to -trails shared use path, NCE is familiar with the intricacies of developing trail improvements over former railroad corridors.

The project would also need to confirm any maintenance or access agreements between the City and Caltrans for the Highway 101 freeway overpass and freeway -adjacent drainage facilities at Jones Street. The project will need to characterize the nature of the drainage facilities and if they are eligible as blue -line stream or wetland, and what if any project impacts may be anticipated. The drainage facility near Jones Street appears to be fed by surface runoff from Jones Street, highway ROW, adjacent residential development, and California Giant Berry Farms.

It's unclear if the City owns the land or possesses an easement for the proposed sidewalk widening along Mary Drive adjacent to Fairlawn Elementary school, which will be considered in NCE's preliminary data review. NCE will also confirm the City's plans for possible temporary construction encroachments where the on -street improvements cross or about potential Caltrans ROW such as the SR -135 (Broadway) at Fesler Street.

As part of this project, the NCE team will meet with the City to better understand on -site existing conditions and anticipated ROW needs, and then refine the concept documents into preliminary engineering plans and engineer's estimate of probable construction cost. This preliminary engineering effort will permit the City to validate the suitability of secured ATP grant funding and to determine the appropriate Environmental Document to complete the CEQA process and ultimately assist the City in securing project approval from Caltrans to proceed with the PS&E phase. If during development of the preliminary engineering plans there is sufficient refinement of the concept plans to warrant additional public outreach, NCE is prepared to assist the City with a supplemental public outreach program including preparation of posters, exhibits, and renderings for public comment.

NCE's interdisciplinary team is capable of assisting the City better define the project constrains and parameters and is fully Atty. Rev. 2021

equipped to provide necessary traffic planning and traffic engineering to review operational and safety performance of the concept plans, as well as assist developing more detailed preliminary basemaps via collection of surveyed aerial ortho-imagery and reviewing parcel maps or conducting title research or boundary surveys if needed.

Task 1- Project Management and Meetings
NCE's Project Manager, Jim Bui, will serve as the City's single point of contact and will have primary responsibility for coordinating the efforts of the project team. Specific project management tasks to be conducted by NCE's Project Manager include monthly budgeting, invoicing, scheduling, and general project administration. NCE's Project Manager will arrange a kick-off meeting with the City to initiate the work. The objectives of the kick-off meeting will be:
• Review of the scope of work.
• Establish paths of communication.
• Review project schedule and critical milestones including Caltrans and CTC Allocation deadlines. • Review project requirements, including design objectives, budget, constraints, and criteria. The City's requirements will be further defined during the meeting.
• Review and discussion of the pertinent City standards, provisions, permits, and practices. • Review City Standard Design Criteria and latest City -adopted formats. • Request existing City design files, basemap data, ROW information, and environmental background data.

At the kick-off meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly to meet City needs. The following meetings with City staff are included in the scope: one in -person kick-off/preliminary meeting (2 hours), one (2 hours) site walk and environmental scope refinement meeting, and up to 12 monthly progress meetings. The purpose of these meetings will be to identify and resolve design issues that may surface, present design alternatives and recommendations, and continue coordination with project stakeholders, as necessary. The environmental task lead will participate in virtual meetings as appropriate. This task also includes time for coordination with the design team.

Based on our understanding of the scope of work, a formal scoping meeting with Caltrans Environmental Branch is not a requirement of CEQA for an exempt project or an initial study. Only an EIR or EIS requires public scoping. However, there might be reasons from a design, ATP Program, or local perspective to hold an additional meeting with stakeholders and the grant funding agency such as Caltrans Local Assistance Engineering. We anticipate participation at up to 6 (1 -hour) City -hosted virtual meetings with Caltrans Local Assistance.

NCE's preparation or participation with additional meetings beyond those listed are available on a time and materials basis.

Deliverables:
• One (1) Kick -Off meeting agendas and minutes.
• One (1) site walk and scoping meeting and minutes.
• Up to twelve (12) Monthly Progress meeting agendas and minutes. • Participation at up to six (6) city -lead virtual meetings with Caltrans Local Assistance or other key stakeholders. • Revised schedule of work after finalizing our scope with the City and period schedule updates as required.

Task 2 - Project Description
In order to better determine the required Environmental Document and key components of the preliminary engineering design, NCE will define a complete and detailed project description and delineate project study areas that will meet the needs of technical analyses. This will include the CEQA project objectives, and if needed for the grant, the purpose, need, and goals, and the project location and boundaries defined as the area of potential effect (APE) that will be used for site surveys and technical studies.

NCE will work with the City to develop a list of key stakeholders, including local communities, governmental agencies, and others.

The Final CEQA project description will be prepared after completion of the technical studies and final 30% preliminary engineering plans.

Deliverables:
• Draft and Final Project Description; Area of Potential Effects Figure. • Draft list of key stakeholders.

Atty. Rev. 2021

Task 3 - Data Collection & Field Reviews
As part of this task, the NCE team will collect relevant roadway and site information to develop the preliminary engineering design and CEQA document, which is anticipated to be categorically exempt (CatEx).

3.a Basemap Preparation:

NCE will request relevant mapping information available from the City including existing street as-builts, parcel data, record right of way information, landscaping, and irrigation as-builts, utility information, and traffic signal information. This request will also include topographic basemap data including existing monumentation, right-of-way information, and existing surface easements or maintenance agreements with Caltrans, adjoining property owners, and businesses.

As part of this task, NCE's project Land Surveyor, WW Surveying, will set temporary control points and collect up to 4 linear miles of color, aerial ortho-imagery of the project corridors sufficient for use as a preliminary engineering basemap and assist with preparation of environmental document figures or public outreach exhibits. The mapping efforts will generally extend laterally 25' behind the back of walk or edge of shared used path and longitudinally 100' beyond the start/end limits. The imagery will be tied horizontally to NAD 1983 or other City -approved horizontal datum so that it may be used in subsequent PS&E and ROW Phases and may help the City coordinate between the other separate engineering design improvements identified in the concept design plans.

As an optional task, WW Surveying may conduct additional topographic surveying, basemap planimetric preparation, preparation of a 3D model, conduct boundary surveys, or conduct title research for ambiguous ROW or anticipated ROW conflicts.

Deliverables:
• Aerial Orthoimagery and Base Map suitable for development of preliminary engineering design plans at a 1" = 40' scale, or similar on 22" x 34" sheets.

3.b Traffic Data Review:

NCE's project Traffic Engineer, Fehr and Peers, will use the City of Santa Maria guidelines and thresholds as stated in their General Plan and other approved documents to review for potential conflicts with a program, plan, ordinance, or policy. Where the City's concept plans conflict with other approved documents, Fehr and Peers will note the potential conflict for the City's clarification. If traffic engineering support is required for alternatives analysis, this will be provided under Task 4 Engineering Analysis.

Per City of Santa Maria General Plan, the LOS operating criteria for all arterials and collectors, including signalized intersections, is LOS D. There is only one project segment that is proposed to reduce the number of vehicle travel lanes (Fesler Street between N Depot Street and N McClelland Street). This segment will be reviewed for adherence to the City's LOS D criteria. All other segments are assumed to operate similar to existing conditions. Fehr & Peers proposes the following three intersections to be analyzed in Synchro per Highway Capacity Manual, 6th Edition Guidelines: 1. W Fester Street and N Currver Street; 2. W Fester Street and N Pine Street; 3. W Fesler Street and N Broadway.

As part of this task, Fehr & Peers will collect intersection turning movement counts at the three proposed study intersections for the AM and PM four-hour peak periods. The operations of the study intersections will be evaluated for the following scenarios:

Scenario 1: Existing Conditions - Existing roadway geometry and volumes obtained from counts.

Scenario 2: Build Alternative Conditions - Build Alternative geometry with Existing Conditions volumes.

Vehicle Miles Traveled Assessment:

The Ca/trans Transportation Ana/ysis under CEQA (TAC, September 2020) and Ca/trans Transportation Ana/ysis Framework (TAF, September 2020) were developed in response to Senate Bill (SB) 743 that changes the focus of transportation impact analysis in CEQA from level of service (LOS) to vehicle miles of travel (VMT). The Project is anticipated to be exempt from VMT evaluation since it is a multimodal Project that is not proposing to increase capacity. Fehr & Peers will document that the Project meets the criteria to be screened out of the VMT assessment.

3.c Environmental Database Searches:

Due to the limited nature of proposed pedestrian and bicycle improvements, NCE recommends only conducting baseline database searches for scenic, biological/aquatic, cultural/tribal, and hazards. This is a desktop exercise that can be accomplished quickly based on the Project boundary provided by the City, in coordination with the design team. Based on Atty. Rev. 2021

Cultural Resources: NCE has learned from delivering other similar projects that a streamlined approach to Cultural Resource records searches saves both time and money. Therefore, NCE recommends no cultural review for sites with no potential for new disturbance outside the existing pavement. For sites with potential for new disturbance (grading or staging outside existing pavement, excavation into sub -grade), NCE would request a records search that applies only a small buffer (50 meters) to these areas and request database printout and GIS.

3.d Baseline Field Assessments:

Following the database searches and review of work activities in Step 1, if resources are flagged for a particular segment that involves work outside the existing pavement, NCE will perform baseline field assessments to confirm resources flagged, and to identify current conditions at and adjacent to the proposed work sites. This will be a rapid "windshield" type field assessment.

Photos will be captured, and sensitive resources documented, should they be present.

Cultural Resources: For areas with new disturbance, NCE will visit those locations only if they have never been surveyed or if a cultural resource is identified in the records search as present.

Biological Resources: For areas with new disturbance, NCE will visit those locations only if they have vegetation or the database research identifies potential culverts/wetlands that may be disturbed.

3.e Resource Check In:

NCE will facilitate a check -in call and summary of environmental investigations to date with City staff. If no resources are identified from the database searches or from the baseline field assessments, NCE will move to CEQA CatEx preparation (Task 7).

If resources are flagged by the database searches and/or field assessments, NCE will implement Technical Studies (Task 6) as warranted.

Task 4 - Engineering Analysis
As part of this task, the NCE team will carry out engineering analysis to develop a 30% or Concept plan for the development of the CEQA document. As part of this task, NCE team will also carry out the following:

4.a / 4.b Concept Plan:

NCE will prepare a basic preliminary design plan set at a 1" = 40' scale on 22" x 34" sheets, or as appropriate. Preliminary design plan set will include up to 1 Cover Page and 6 Plan Sheets with double stacked plan viewports (no profiles). The plans will indicate the approximate limits and quantities of anticipated major work items such as roadway maintenance or paving, sidewalk improvements, on -street bicycle facilities, revised striping and signage, ADA curb ramps, traffic beacons, and shared use path. The preliminary design plans will attempt to highlight important conflicts or constraints, but engineering solutions and details may not be fleshed out at this stage.

A preliminary cost estimate will be prepared for the major work items identified. The major work items will also influence and be used to guide subsequent Public Outreach, Right of Way Clearance, and CEQA clearance tasks.

At this stage of the project, the City is able to confirm or modify project design parameters, confirm grant funding requirements and identify possible funding shortfalls or schedule risks.

NCE assumes preparation up to one (1) draft 30% preliminary design plan set and engineer's estimate of probable construction cost for City review and one (1) final 30% preliminary design plans for use in subsequent tasks.

Non-standard Geometric Design:

Fehr & Peers will conduct a review of the proposed design to meet current standards and identify potential major conflicts due to geometric design. As part of this task, Fehr & Peers will perform:
• A sight distance evaluation focused on the locations where the sight distance may be altered as a part of the Project; • An analysis of truck turning movements for crossings with Class I and IV facilities; and • A connectivity review to ensure continuous bicycle facilities are provided.

Reduced Emergency Access:

Fehr & Peers will utilize the results from Task 3.b to identify if there are any changes in travel time that may significantly affect emergency access and possible design alternatives.

Atty. Rev. 2021

Deliverables
• One (1) draft and one (1) final 30% preliminary design plan set and engineer's estimate of probable construction cost. • Technical Memorandum of major geometric or traffic impacts from draft 30% preliminary design.

Task 5 - Public Outreach
NCE will prepare relevant existing and proposed cross sections and basic exhibits or renderings for up to one (1) City -led public outreach meeting. If warranted, NCE may prepare a single roll -plot or other project -wide graphical aid to assist with the presentation. The meeting will be an opportunity for local stakeholders including residents, local businesses, and advocacy groups to comment on the draft 30% preliminary design. NCE will be available to make a brief presentation and co -present with the City on major project design highlights. NCE will review public comments submitted to the City and assist with preparing responses to public comments and incorporate agreed upon responses into the final 30% preliminary design effort.

As an optional task, NCE can conduct participation at additional public outreach meetings, city council meetings, or other committee meetings and presentations.

Deliverables:
• Participation at one (1) City -led public outreach meeting.

Task 6 - Technical Studies
Given the proposed work involves primarily surface treatments within the road cross section and pedestrian signals, the potential for impact to resources is very low. However, if the APE and database searches or baseline field assessments identify environmental resources that may be potentially impacted by the Project, NCE will prepare the necessary technical studies to document that impacts will be minimized or eliminated. Only "an" aquatic resources delineation (ARD) has been identified as a potential at this time.

No other reports are anticipated unless environmental hazards are identified, as in the potential case of the shared use path being installed over a historical railroad corridor with excessive contamination. If additional regulatory permits are required not identified in the RFP and agency consultation will be required, additional studies may be required to satisfy those permits, which are not currently included. Therefore, in our fee we have only provided an estimated fee for an aquatic resources delineation at this time.

As the final need and extent of technical studies cannot be known during the RFP, NCE proposes a contingency in the budget to cover Phase I, Limited Phase II, biological and/or cultural resources studies if later required. We also propose a contingency for regulatory permitting costs if the ARD identifies resources that will require permitting that cannot be avoided through design adjustments. NCE has assumed up to 400 hours of optional support, 200 hours each for technical studies support or permitting support. In conjunction with our larger scope and fee, NCE's optional support has been prepared to fit within the City's existing approved PA&ED grant -allocation amount. Prior to initiating any optional technical studies, NCE will provide a clearly revised scope and fee for the City's approval.

NCE will coordinate and liaison with regulatory agencies in response to questions or concerns brought to the City, or should the need arise to proactively reach out to an agency or agencies about the proposed Project. Communications with agencies will be documented in NCE Environmental Tracker should they occur as part of Project delivery.

Deliverables:
• Draft and Final Aquatic Resources Delineation, if warranted. • Regulatory Agency coordination to define permits and technical studies required, if warranted. • Environmental Tracker, if needed.
• Optional - Additional Technical Studies and Permitting Support.

Task 7 - CEQA Document and Administrative Record

7.a. Define Environmental Requirements:

Based on the limited project background information available as part of the RFP and given the proposed work involves primarily surface treatments within the road cross section and pedestrian signals, it is unlikely most improvements will trigger an exception Atty. Rev. 2021

per CEQA Guidelines Section 15300.2. Therefore, for purposes of NCE's scope the Project is assumed to be exempt per CEQA Guidelines sections 15301, 15302, and 15304 and a draft and final Notice of Exemption (NOE) and Administrative Record will be prepared.

If any of the exceptions to exemptions applies (Public Resources Code Section 21084(c), (d), and (e) and State CEQA Guidelines Section 15300.2) as determined in the technical studies, then the project no longer qualifies for a categorical exemption. This is not currently anticipated and would require a revision to NCE's scope and fee.

7.b Prepare and Submit Draft Cat Ex Package
To assist the City in demonstrating the proposed action falls within an exempt category, NCE will develop a 'CatEx Package' which includes the CEQA Administrative Record containing a detailed Project Description of the project; the results of database and field survey collected in Tasks 3 and 5; a CatEx Determination specifying the exemptions(s) under which the project activities fall; and a Notice of Exemption (NOE) form that summarizes the City's determination with factual evidence.

Although not required by CEQA Guidelines, NCE recommends the City file the NOE form with the County Clerk (or the Office of Planning and Research when filed by a state agency). The benefit of filing a NOE is that it reduces the statute of limitations for filing a legal challenge to the project from 180 days after project approval to 35 days after filing of the NOE. Thus, filing a NOE reduces the timeframe within which a project is susceptible to legal challenge.

Deliverables:
• CatEx Administrative Record with attached supporting documents. • Notice of Exemption (NOE).

7.c Caltrans Submittal Support (Optional)
Based on NCE's understanding of the City's anticipated improvements for the Active Santa Maria Safe Routes to School Project, existing conditions based on the RFP, and the City's procurement of State -only ATP grant funding, NCE does not anticipate significant paperwork on behalf of the City to file the CEQA NOE with Caltrans Local Assistance and CTC Liaison to complete the PA&ED process. Often times agencies can provide the necessary CEQA documentation directly to the Caltrans Local Assistance Engineer and CTC Liaison. If the City requires additional design support in completing Caltrans and CTC submittal forms, project summaries, or participating in meetings with the Caltrans Local Assistance Engineer and CTC Liaison, NCE can provide optional, as - needed support. For this task NCE has budgeted an optional 50 hours of coordination support, which included with NCE's other scope and optional tasks, should fit within the City's approved PA&ED ATP grant -allocation.

Atty. Rev. 2021

EXHIBIT "B"
I. Progress Authorization
Written authorization to proceed from the City authorizes the Consultant to generate the not -to -exceed cost of FOUR -HUNDRED EIGHTY-NINE THOUSAND, TWO -HUNDRED SEVENTY DOLLARS AND ZERO CENTS ($489,270) in fees for all work.

Task 1: PROJECT MANAGEMENT
Task 2: PROJECT DESCRIPTION
Task 3: DATA COLLECTION & FIELD ANALYSIS
Task 4: ENGINEERING ANALYSIS
Task 5: PUBLIC OUTREACH
Task 6: TECHNICAL STUDIES
Task 7: CEQA DOCUMENT AND ADMIN RECORD
$ 60,000.00
$ 12,360.00
$ 98,560.00
$ 152,560.00
$ 31,340.00
$ 104,060.00
$ 30,390.00
Total Not -To -Exceed Cost: $489,270.00
I I . Invoice procedure.

A. Payment shall be monthly of the Project based on the billable charges.

B. The Consultant shall present the bill for charges from the previous month.

C. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

I I I . Maximum billable amounts
Under no circumstance shall the total of all payments to the Consultant exceed ninety percent (90%) of the maximum not -to -exceed cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A".

IV. Consultant Fee Schedule (continued on next page)
Atty. Rev. 2021

Cost Proposal
April 4, 2024
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10 Atty. Rev. 2021

EXHIBIT "C"

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or Atty. Rev. 2021

other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self -insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions
The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return -receipt requested.

5. If any of the required policies provide claims -made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

Atty. Rev. 2021

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, AWARDING A PROFESSIONAL SERVICES AGREEMENT IN THE NOT -TO -EXCEED AMOUNT OF $489,270 TO NICHOLS CONSULTING ENGINEERS, CHTD. FOR PROJECT DEVELOPMENT

PROFESSIONAL SERVICES FOR PROJECT APPROVAL AND ENVIRONMENTAL

DOCUMENT PREPARATION ASSOCIATED WITH ACTIVE SANTA MARIA SAFE ROUTES TO SCHOOL PROJECT.

WHEREAS, the City Council adopted an Active Transportation Plan (ATP) in January 2021; and
WHEREAS, on December 7, 2022, the California Transportation Commission adopted 2023 ATP Statewide and Small Urban & Rural Components of the Active Transportation Program, Cycle 6, awarding grant funding in the amount of $7,721,000 to the City of Santa Maria; and
WHEREAS, the City issued a Request for Proposal (RFP) for ATP Project Approval and Environmental Document preparation Professional Services within the City, and notified firms that specialize in this work, including those firms who had expressed interest, as well as those who had previously completed work for the City; and WHEREAS, on April 4, 2024, the City received one proposal from a firm that performs this work; and,
WHEREAS, City staff independently reviewed and scored the firm's proposal based on specific criteria in the RFP; and,
WHEREAS, City staff determined that Nichols Consulting Engineers, Chtd. (NCE) satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed Professional Services to prepare Project Approval and Environmental Documents; and,
WHEREAS, the firm will provide services to fulfill the requirements of the RFP and relevant document preparation, public outreach, engagement, and education as defined by the City; and,
WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Professional Services Agreement for Project Approval and Environmental Document preparation Professional Services is awarded to NCE, for a term of one year, with a not -to -exceed amount of $489,270. The Agreement also allows for time extensions if mutually agreed to between the City and NCE; and

2. That the City Manager, or designee, is authorized to execute the Professional Services Agreement upon receipt of information required by the RFP.

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of July 2024.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
Interim City Manager

FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO:

FROM:

BY:

SUBJECT:

City Council
Interim City Manager Alex Posada
Chief Deputy City Clerk Donna G. Schwartz
Annual Boards & Various Appointments — July 2024
Description:

The City Council will consider making appointments to Block Grants Advisory Committee, Central Coast Commission for Seniors, Area Agency on Aging, Library Board of Trustees, Measure U Citizens' Oversight Committee, Recreation and Parks Commission, and Santa Barbara County Library Advisory Committee.

RECOMMENDATIONS:

Incumbents:

Vacant (Bustamante, Audrey - did not reapply)
Vacant (Camacho Tiburcio, Jennifer — did not reapply)
Doyle, Robert (re -applied)
Vacant (Jacobs, Ron — did not reapply)
Vacant (Solorio, Patricia — did not reapply)
Vacant (unexpired term ending July 2025)
Nomination to be made by:

Councilmember Aguilera-Hernandez
Councilmember Escobedo
Mayor Patino
Councilmember Cordero
Councilmember Soto
Councilmember Soto
New Application:

Carla Marrel

Central Coast Commission for Seniors, Area Agency on Aging Current term ends July 2024. The Mayor will have the opportunity to make one appointment for a new term of two years ending July 2026.

Incumbent: Previously Nominated by:

Vacant (Crawford, Nancy — did not reapply) Mayor Patino Library Board of Trustees
Current term ends July 2024. The Mayor will have the opportunity to make two appointments for a new term of three years ending in July 2027.

Incumbent: Previously Nominated by:

Lougee, Sara (re -applied) Mayor Patino
Vacant (Jameson, Hunter — did not reapply) Mayor Patino Measure U Citizens' Oversight Committee
One unexpired term ending January 2025 and two unexpired terms ending July 2027.

Councilmember Escobedo will have the opportunity to make one nomination for an unexpired term ending January 2025. Councilmembers Aguilera-Hernandez and Soto will have the opportunity to make one nomination each for unexpired terms ending July 2027.

Incumbent: Nomination to be made by:

Vacant (unexpired term ending January 2027) Councilmember Aguilera-Hernandez Vacant (unexpired term ending January 2025) Councilmember Escobedo Vacant (unexpired term ending January 2027) Councilmember Soto New Application:

John Childers, Jr. (prior Committee Member)
Greggory Follett
Recreation and Parks Commission
Councilmember Escobedo will have the opportunity to make one nomination for an unexpired term ending January 2025.

Incumbent: Nomination to be made by:

Vacant (unexpired term ending January 2025) Councilmember Escobedo New Applicant(s):

Berumen, Isaac
2 SB County Library Advisory Committee
Mayor Patino will have the opportunity to make one nomination for a term ending July 2025.

Incumbent:

Vacant
Nomination to be made by:

Mayor Patino
Members of the Block Grants Advisory Committee, Library Board of Trustees, Measure U Citizens' Oversight Committee, and Recreation and Parks Commission are required by the Political Reform Act (Govt. Code Section 81000-91014), and the City's Conflict of Interest Code, to file Statements of Economic Interest, Form 700, disclosing personal assets and income within 30 days of appointment, annually thereafter, and upon leaving office. Board Members must also disqualify themselves from participating in decisions which may affect their personal economic interests. Statements of Economic Interests are public documents and may be inspected by any member of the public and copied if requested. The Fair Political Practices Commission (FPPC) is the State agency which interprets the law's provisions.

Copies of the applications may be obtained from the City Clerk's Office upon request. Staff will continue to advertise Board and Committee vacancies until sufficient applications have been received and any remaining vacancies may be filled.

Alternative(s)
A Councilmember could decide to withhold their nomination to a Board, Commission, or Committee until such time as additional applications could be received or there is sufficient opportunity for the Councilmember to make contact with the existing applicant(s) to be considered for nomination.

Impact to the Community
Having members of the public serve on the City's Advisory Bodies provides a positive impact to the community, enabling the City to obtain input from all segments of the community and ensures that the community receives information regarding the activities of the City's Boards, Committees, and Commissions.
3 FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Assistant City Manager Chuen Wu
SUBJECT: Status Update on Encampment Response Efforts
The City Council will receive a status update on encampment response efforts and services to assist the unsheltered in the Santa Maria community.

BACKGROUND:

The City of Santa Maria has actively engaged in efforts to address homeless encampments, in conjunction with efforts by Santa Barbara County and other partner agencies and non-profit organizations, including but not limited to Good Samaritan Shelter and City Net. The City's efforts include coordination from the City Manager's Office, field outreach and enforcement from Police and Rangers and business support from Code Enforcement. Employees from other departments such as Public Works and the City Attorney's Office also contribute as part of a City task force focused on homelessness and encampment response.

DISCUSSION:

Homelessness is a complex social issue and similarly, encampments within communities are challenging to manage and resolve. There is attention to and efforts toward addressing homelessness and encampments through the planning and provision of new permanent and interim housing, along with supportive services, as well as enforcement efforts to keep neighborhoods clean and safe. The planning and development of new housing, even for an interim facility on a temporary basis, requires funding, community acceptance, and other necessary permits.

Enforcing the clearance of an encampment requires diligence and persistence, and adherence to proper noticing requirements and compliance with case law, such as the 2018 court decision of Martin v. Boise. The latest Supreme Court ruling on June 28, 2024, upholds ordinances of the City of Grants Pass, Oregon, that prohibits camping on public property. This ruling overrides the Martin v. Boise decision, which had prevented cities from enforcing anti -camping ordinances if there were not enough homeless shelter beds available for the homeless population.

The point -in -time count for Santa Maria in 2024 reports 424 individuals who are experiencing homelessness. Of these individuals, 189 are reported sheltered, 138 are

reported living outdoors, and 97 are reported living in vehicles. These numbers are a decrease from 2023, in which 472 were reported experiencing homelessness, with 162 reported sheltered, 211 reported living outdoors, and 99 reported living in vehicles.

Between 2023 and 2024, we saw an increase in numbers located in shelters and a decrease in numbers of those living outdoors, from 211 to 138. This is a trend in the right direction since those that live outdoors are most vulnerable to adverse conditions.

In Santa Maria, individuals experiencing homelessness are found in the Santa Maria riverbed, along the Santa Maria Valley railroad, and in other locations throughout the City, including streets in industrial areas, with individuals living in cars and RVs. Community service officers of the police department monitor these areas and issue municipal code violation notices to those in encampments, referencing sections regulating unlawful camping, trespassing, obstruction of pathways, or other applicable violations. City Rangers assist in monitoring parks, trails, and other City -owned properties and facilities.

Code Enforcement Officers work closely with property owners and businesses to coordinate efforts to mitigate encampments on private property, including commercial shopping centers. In these efforts, City staff strive to treat all individuals with respect and provide information on available services. Our police officers and rangers often know these individuals by name and their specific challenges and needs. Their familiarity with the community's unsheltered individuals also gives them insight into trends, such as the migration of other unsheltered individuals moving into or passing through the community.

Earlier this year, in March 2024, Hope Village, an interim supportive housing community with 94 cabins, opened its doors to those experiencing homelessness, focused on unsheltered individuals in the Santa Maria community, those needing recuperative/respite care, and transitional -age youth. It is located across the street from Santa Barbara County offices at the corner of Centerpointe and Southside Parkways. Hope Village is a public - private collaboration between Good Samaritan Shelters, Fighting Back Santa Maria Valley, Dignity Health's Marian Regional Medical Center, DignityMoves, and the County of Santa Barbara. Residents of Hope Village are provided housing navigation services, substance abuse disorder treatment, counseling and mental health treatment, education, and job placement opportunities. There are 24/7 staffing and security services; however, impacts to surrounding businesses remain an ongoing concern.

California State Housing and Community Development (HCD) has awarded Santa Barbara County funding to address homelessness and encampments with multiple rounds of Encampment Resolution Funding (CERF), with CERF-1 directed towards efforts in transit corridors (near highways and railways), CERF-2 in waterways and riverbeds, and CERF-3 towards individuals living in vehicles. Current efforts reflect the administration of funding from CERF-2, and the implementation of outreach and clean-up efforts in the Santa Maria riverbed. Efforts implementing goals of CERF-3 are also underway.

In the month of April 2024, outreach workers and public safety employees from multiple jurisdictions focused on an encampment area in the Santa Maria riverbed, east of the 101 Freeway, identified as the Seaward/Magellan area. From this area, 14 individuals were 2 reported to enter a shelter, including the Santa Maria emergency shelter and Hope Village. These results reflect the diligent efforts of the outreach workers and employees who have spent time building trusting relationships with those living on the riverbed.

These workers assess individuals' needs and offer resources and connections to services, including but not limited to housing, employment, health, and social services.

Workers will focus their efforts on other areas of the riverbed later this year. However, these efforts are phased out over time as they are constrained by the availability of emergency housing and beds. An area just west of the 101 Freeway, with trash and debris easily visible to the public, has been identified as the next area for cleanup. Efforts in the Santa Maria riverbed require the coordination of multiple jurisdictions, including the City of Santa Maria, Santa Barbara County, San Luis Obispo County, and CalTrans, since the properties cross -jurisdiction lines. There are also many different property owners that have land in and near the riverbed.

Santa Maria and Santa Barbara County staff will present additional information on these efforts and be available for questions.
3 FOR THE COUNCIL MEETING OF JULY 16, 2024

COUNCIL AGENDA REPORT
TO: City Council
FROM: Interim City Manager Alex Posada
BY: Assistant City Manager Chuen Wu
SUBJECT: Adoption of a Resolution Approving a Sales and Disposition Agreement between the City of Santa Maria and Vernon Property Group, LLC for City Surplus Land in Downtown
Description:

The City Council will consider adopting a Resolution authorizing the City Manager to complete negotiations for the Sales and Disposition Agreement between the City of Santa Maria and Vernon Property Group, LLC, which includes the sale of surplus land on various parcels in Downtown.

RECOMMENDATION:

4. BACKGROUND:

The City Council has consistently identified the revitalization and redevelopment of Santa Maria's downtown as a goal and priority. The City has adopted plans to establish a vision and to facilitate the redevelopment of downtown, including an update to the Downtown Specific Plan in 2015 and the adoption of the Downtown Streetscape Plan in 2019.

To further stimulate Downtown redevelopment, the City identified specific City -owned parcels for development, including the northerly parking lot adjacent to the old Fallas/Mervyn's building and Broadway (Lot 1), the northeast and southeast corners of Main and Broadway (Lot 2 and 3, respectively), and the parking lot east of the Ruffoni building adjacent to Lincoln (Lot 4). The City and the Chamber of Commerce worked together to issue a Request for Proposals (RFP) in September 2020, and four proposals were received in response to the RFP. In January 2021, the City selected the Vernon Property Group, LLC (Vernon Group) based on their submitted project design and team qualifications.

The proposed project design included several hundred multi -family housing units, ground - floor commercial retail, and other public amenities, including plazas and open spaces (see Attachment A). This mix of housing, commercial, and gathering spaces, within close proximity to each other, meets the vision of a vibrant and pedestrian -friendly downtown.

In the summer of 2021, the City completed initial State Surplus Lands Act requirements, including all required notifications and good -faith negotiations.

In 2022 and 2023, City staff and Vernon Group continued to work together toward a global sales and disposition agreement (SDA) that includes all four identified City -owned lots.

The City and Vernon Group also discussed Surplus Lands Act requirements with State Housing and Community Development (HCD), including the requirement of setting aside 25 percent of all proposed housing units as income -restricted affordable housing. State HCD had initially communicated to the City that each City -owned lot would need a 25 percent housing set -aside, but after additional discussion, HCD agreed that the requirement for affordable housing could be achieved through consolidation by building one affordable housing development on Lot 2.

While Lot 2 will include affordable units, Lot 1 will include most of the community amenities of commercial uses, plazas, and open spaces, thereby mitigating the displacement of open space at Perlman Park. During the past two years, Downtown Permits were approved for other projects downtown, including Heritage Walk Lofts (former Fallas/Mervyn's), Alvin Newton Apartments (Lot 3), and Cook Street Apartments. The construction plans for both Heritage Walk Lofts and Alvin Newton Apartments are currently in review by the City. Both projects could break ground later in 2024.

DISCUSSION:

On May 7, 2024, City staff provided an overview of the project design and drawings drafted for Lot 1 and Lot 2. As mentioned, Lot 3 includes the previously approved project of Alvin Newton Apartments. Lot 4 is considered as a future option after progress on Lots 1, 2, and 3. The overall project design includes reduced parking compared to what is typically required in the City's development standards. The Downtown Specific Plan allows for reduced parking if the project is located within close proximity to the City's existing parking garages located at Town Center. Staff also recognizes the necessary tradeoffs for achieving the stated downtown vision of a pedestrian -friendly city center.

This tradeoff includes the addition of housing, commercial uses, and gathering spaces in exchange for land and spaces that would otherwise be used for creating parking spaces.

The development proposal incorporates an approach that maximizes the value and potential of a limited infill land area.

The proposed sales and disposition agreement includes four City -owned parcels. The proposed agreement includes project descriptions, design expectations, affordability components, and performance measures for completion. Detailed information for each lot is as follows:

Lot 1:

Lot 1 (APN 123-280-026) is approximately two acres in size and is currently an underutilized parking lot for Town Center West, although it is used for the weekly farmer's market. This lot will include most of the amenities proposed for the overall Downtown revitalization project, including ample plazas, open space, and a reconstruction of Heritage Walk, which serves as a paseo extending west from Broadway. Ground floor commercial uses, including food establishments, will be integrated into these gathering 2 areas, creating an inviting destination environment where visitors can enjoy a meal and gather. The SDA requires a minimum of 20,000 square feet for commercial uses, with a minimum of 10,000 square feet for dining and food establishments. As part of a 6 -story mixed -use structure, residential uses will be built over ground floor parking and commercial uses, including 285 housing units. The SDA will require 75 condominium units out of this housing mix.

Lot 2:

Lot 2 (APN 121-224-035) is approximately 1.12 acres in size and is currently the location for Perlman Park, just south of Union Plaza Apartments. A 6 -story apartment building with 150 affordable housing units is proposed on this site (Attachment B). There is recognition of a loss of park space; however, this loss is mitigated by the addition of plazas and open space on the other lots, particularly Lot 1, with new plazas and paseos. The SDA will require that the housing remain affordable to lower -income households, with a minimum overall affordability of 60 percent of area median income. The SDA will also require landscaped paths connecting the corner of Main and Broadway to Central Plaza Park, maintaining access for those areas north and east of proposed apartments.

Lot 3:

Lot 3 (APN: 125-320-050) is approximately 0.62 acre in size and is currently a plaza area that includes the firefighters' and four corners' memorials. The plaza area is north of Bank of America and west of the Town Center parking garage adjacent to Main Street. The City Council approved Alvin Newton Apartments at this location in October 2023. The project is a six -story, 75,340 -square foot mixed -use building with 5,760 square feet of ground floor commercial, 82 apartment units, and an open space/plaza area for the Firefighters' Memorial (Attachment C). This project is currently in building plan check.

Lot 4.

Lot 4 (APNs: 123-043-007, 008, 010, 011, 013, 014) is approximately 0.84 acre in size and is currently a parking lot serving the Ruffoni building that houses various City offices, including Community Development and City Engineering. The parking lot also serves other nearby businesses fronting West Main Street. As mentioned, this lot is considered as a future option.

Summary Terms
The City proposes terms to incentivize and stimulate new development on these identified surplus lots to advance City goals of Downtown revitalization and economic development.

The terms are summarized in a table in Attachment D. The Lots are listed in the table in the order of development timing, with Lot 3 scheduled for completion first, then Lots 2 and

1. Vernon Group proposes to construct new mixed -use development, including housing (with 25 percent of the units as income -restricted affordable), commercial uses such as restaurants, and added plazas and open space. To incentivize development, the City offers the parcels at a discounted price, use of the Town Center parking structure, as well as discounts on certain fees. These concessions are subject to performance requirements, including adherence to proposed timing for milestones. For each lot, one year is allotted for Planning review and approval, and preparation of construction plans. 3 Six months are allotted for construction plan review and three years are allotted for construction following construction plan approval.

Based on these terms, the City will complete negotiations for the SDA and bring a complete draft of the SDA along with all necessary implementing documents back to the City Council at a future date for final approval.

ATTACHMENTS
Attachment A: Overall concept plan
Attachment B: Lot 2 plan
Attachment C: Lot 3 plan (Alvin Newton Apartments)
Attachment D: Summary Terms
4 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA

MARIA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO

COMPLETE NEGOTIATIONS FOR THE SALES AND DISPOSITION

AGREEMENT BETWEEN THE CITY OF SANTA MARIA AND VERNON

PROPERTY GROUP, LLC FOR VARIOUS SURPLUS LAND IN
DOWNTOWN, INCLUDING PARCELS IDENTIFIED AS LOTS 1
THROUGH 4
WHEREAS, the City of Santa Maria (property owner) and Vernon Property Group, LLC, wish to enter into a Sales and Disposition Agreement (SDA) pertaining to City - owned surplus land, associated with multiple mixed -use developments, with housing, commercial uses, plazas and open space, to be located on the following Downtown parcels:
• Approximately 2 acres located south of Main Street and west of Broadway Avenue in Santa Maria, California, known as Santa Barbara County Assessor's Parcel Nos. ("APN") 123-280-026, known as "Lot 1";
• Approximately 1.12 acres located at the intersection of Main Street and Broadway Avenue on the northeast corner, in Santa Maria, California, known as Santa Barbara County Assessor's Parcel Nos. ("APN") 121-224-035, known as "Lot 2"; • Approximately 0.62 acre located at the intersection of Main Street and Broadway Avenue on the southeast corner, in Santa Maria, California, known as Santa Barbara County Assessor's Parcel Nos. ("APN") 125-320-050, known as "Lot 3"; • Approximately 0.84 acre located at the intersection of Lincoln and Church Streets on the northwest corner, in Santa Maria, California, known as Santa Barbara County Assessor's Parcel Nos. ("APN") 123-043-007, 008, 010, 011, 013, 014, known as "Lot 4";
(Lots 1, 2, 3 4 collectively referred to as "City Property" or separately referred to as "Lot"); and
WHEREAS, the City has adopted plans to establish a vision and develop regulations and guidelines to facilitate the redevelopment of the Downtown area (Downtown), including an update to the Downtown Specific Plan in 2015 and the adoption of the Downtown Streetscape Plan in 2019; and
WHEREAS, on June 1, 2021, through the adoption of Resolution 2021-54, the City Council designated City Property as described above as surplus land, and subsequently completed Surplus Land Act requirements (Government Code Section 54221), including statutory notifications and good -faith negotiations with interested parties; and WHEREAS, City staff worked with Vernon Property Group, LLC on project and design expectations to meet the Downtown Specific Plan's vision of a pedestrian -oriented city center and principles of enhancing downtown identity and economic viability; and WHEREAS, a duly noticed meeting was held to discuss the terms of the SDA by the Santa Maria City Council on July 16, 2024; and

WHEREAS, the City Council heard and considered all evidence, including evidence presented in the staff report and all written and oral comments, and considered all written and oral comments; and
WHEREAS, the City Council finds the following:
• The summarized terms of the SDA are consistent with the goals, objectives, policies, general land uses, and programs specified in the City's General Plan. • The summarized terms of the SDA are compatible with the uses authorized in and the regulations prescribed in the 2015 Downtown Specific Plan. • The summarized terms of the SDA are in conformity with public convenience, general welfare, and good land use practice.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The City Manager and/or his designee is hereby authorized to complete negotiations of the Sales and Disposition Agreement pursuant to the summarized terms of the Sales and Disposition Agreement. The City Manager, or designee, is further authorized and directed to bring a complete draft of the SDA, and all necessary implementing documents back to the City Council at a future date for final approval.

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of July 2024.

Mayor
ATTEST:

APPROVED AS TO FORM:

Chief Deputy City Clerk
BY:

CITY ATTORNEY
CONTENTS:

BY:

DEPARTMENT DIRECTOR

INTERIM CITY MANAGER

EXISTING

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CHECKED BY
DATE
MAY 30, 2024

PROJECT NUMBER
2121-04-RS23
SHEET
A-2

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THE INCLUDED DRAWINGS. SPECIFICATIONS. IDEAS. DESIGNS AND ARRANGEMENTS REPRESENTED THEREBY ARE AND MIMI REMAIN THE PROPERTY OF RRAI DEsiam GROUP AND NO PART THEREOF SNAIL BE COPIED. DISCLOSED TO OTHERS OR

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CHECKED BY
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MAY 30, 2024

PROJECT NUMBER
2121-04-RS23
SHEET
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rrmdesign.com I (805) 543-1794
ME INCLUDED DRAWINGS. SPECIFICATIONS. IDEAS. DESIGNS AND ARRANGEMENTS REPRESENTED THEREBY ARE AND SHALL REMAIN THE PROPERTY OF RRM DEsIGN GROUP AND NO PART THEREOF SHAII BE COPIED. DISCLOSED TO OTHERS OR

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CHECKED BY
DATE
MAY 30, 2024

PROJECT NUMBER
2121-04-RS23
SHEET
A-4

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JM

CHECKED BY
DATE
MAY 30, 2024

PROJECT NUMBER
2121-04-RS23
SHEET
A-5

City of Santa Maria and Vernon Construction Group — Sales and Disposition Agreement Summary of Terms
Property
Project Description
Timing (subject to
meeting milestones)
City Concessions
(subject to meeting
milestones)
Lot 3 —Alvin
Newton
• 82 apartments
• Ground floor
commercial, with
minimum 4,500 sq. ft.
for dining/food
establishments
• Firefighters' memorial
plaza
• Planning entitlements
approved 10/3/23
• Submit building plans
by 7/25/24
• Approval of building
plans by 01/25/25
• Complete
construction 3 years
from building plan
approval (1/25/28)
• 50% discount on
Planning and
Building fees
• Up to 100% discount
on selected impact
fees
• Water and sewer
public improvements
(or reimbursement of
infrastructures costs
up to $800,000)
• Use of Town Center
parking structure at
rate of 2 spaces per
apartment
• Purchase price of
$120,000
Lot 2 —
Perlman
• 150 affordable
apartments (overall 60
percent AMI), 1
manager's unit
• Pedestrian connection
from Central Plaza
Park to corner of Main
and Broadway
• Podium parking at 0.5
ratio
• Submit planning
application by
8/16/24
• Submit building plans
by 8/16/25
• Approval of building
plans by 2/16/26
• Complete
construction 3 years
from building plan
approval (2/26/29)
• 50% discount on
Planning and
Building fees
• Use of Town Center
parking structure at
rate of 1 space per
apartment
• Purchase price of
$120,000
Lot 1 —
Town
Center West
• 285 multi -family units,
with 75 condo units
• 20,000 sq. ft. of
commercial uses, with
minimum of 10,000 sq.
ft. for dining/food
• Reconstruction of
Heritage Walk, plazas
and outdoor gathering
areas
• Podium parking serving
residents at a 1.0 ratio
• Submit planning
application by
12/31/2025
• Submit building plans
by 12/31/2026
• Approval of building
plans by 6/30/2027
• Complete
construction 3 years
from building plan
approval (6/30/2030)
• 50% discount on
Planning and
Building fees
• Use of Town Center
parking structure
• Purchase price of
$120,000
Attachment D

Santa Maria City CouncilJuly 16, 2024

Santa Maria City Council
July 16, 2024