Agenda — Santa Maria City Council, October 1, 2024

Mayor Alice Patino
Mayor Pro-Tem Gloria Soto
Councilmember Mike Cordero
Councilmember Carlos Escobedo
Councilmember Maribel Aguilera-Hernandez

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, October 1, 2024
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

Zoom participation will no longer be provided effective November 1, 2024.

Exception: Members of the public will be allowed to provide public comment through Zoom if a Councilmember is participating remotely
pursuant to the provisions of Assembly Bill 2449.

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AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s office at (805) 925-0951 extension 2306, or by email at [email protected] at least 48 hours before the meeting. Assisted Listening devices are available for those who attend in Council Chambers. Closed Captioning is available during meetings in English and Spanish on Comcast Channel 23 and at CityofSantaMaria.org/tv.

PUBLIC COMMENT (letters/emails)
(Must be received by 2:00 p.m. in advance of the meeting) Members of the public wishing to submit a public comment or a comment on an agenda item, can email [email protected] or mail to the City Council, Attn.: City Clerk's Office at 110 East Cook Street, Santa Maria, CA 93454. Letters/emails will not be read aloud during the meeting. All correspondence will be distributed to Councilmembers, submissions received after the deadline will not be processed until the following day but will become a part of the official record.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month. Regular meetings start at 5:30 p.m. in the Council Chambers at City Hall, 110 East Cook Street, Santa Maria, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC§ 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following two locations: City Hall located at 110 East Cook Street, Santa Maria, California and City of Santa Maria Library located at 421 S. McClelland Street, Santa Maria, California.

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CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Mayor Pro Tem Soto, and Mayor Patino

2. PUBLIC COMMENT PERIOD
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representatives: Interim City Manager Alex Posada, Interim Human Resources Manager Dawn Jackson, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Conference with Real Property Negotiators Pursuant to Government Code §54956.8 Property: APN 117-990-020
Agency Negotiator: Interim City Manager Alex Posada
Negotiating Parties: Betteravia Park, LLC.

Under Negotiation: Price and Terms of Payment.

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Cordero, Councilmember Escobedo, Mayor Pro Tem Soto, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation – "Active Aging Week" – September 30 through October 6, 2024 The City Council will present a Proclamation recognizing September 30 through October 6, 2024, as Active Aging Week, recognizing the importance of promoting healthy, active lifestyles among older adults. The Proclamation highlights the value of senior engagement in physical, mental, and social activities that contribute to overall well-being.

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9.b Proclamation – “Fire Prevention Week” - October 6 through 12, 2024 The City Council will present a Proclamation recognizing the week of October 6 through 12, 2024, as “Fire Prevention Week” in the City of Santa Maria.

9.c Proclamation – “Code Enforcement Officer Appreciation Week” - October 7 through 11, 2024
The City Council will present a Proclamation to recognize October 7 through 11, 2024, as “Code Enforcement Officer Appreciation Week”.

9.d Proclamation – "National Arts and Humanities Month" – October 2024 The City Council will present a Proclamation recognizing October as “National Arts and Humanities Month” in the City of Santa Maria.

9.e Businesses of the Quarter – October to December 2024 The City Council will present certificates to the featured Businesses of the Quarter (October to December 2024) – Klondike Pizza and J&E Cleaning Services, Inc

10. PRESENTATIONS

10.a Presentation – Santa Maria Philharmonic Society
The City Council will receive a presentation regarding the Santa Maria Philharmonic Society.

10.b Presentation – Status Update on Encampment Response Efforts The City Council will receive a status update on encampment response efforts and services to assist the unsheltered in the Santa Maria community.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

12. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items removed by a member of the City Council for individual consideration, which shall be individually considered immediately after taking action on the Consent Calendar.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

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12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of September 17, 2024, and special City Council meeting of September 20, 2024, and September 24, 2024.

12.a.3 Bond Release for Betteravia Plaza, Tract 6008
The City Council will consider authorizing certain bond releases for Betteravia Plaza, Tract 6008.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Council to approve and accept as complete, the public improvements associated with Betteravia Plaza, Tract 6008, and authorize the release of various Faithful Performance Bonds related to this tract.

12.a.4 Adoption of a Resolution Canceling the regular City Council meetings on October 15, 2024, and November 5, 2024.

The City Council will consider canceling the regular City Council meeting on October 15, 2024, and November 5, 2024.

RECOMMENDATION:

Adopt a Resolution canceling the regular City Council meetings on October 15, 2024, and November 5, 2024.

12.a.5 Adoption of a Resolution Approving an Amendment to Conflict of Interest Code
Amending the City’s Conflict of Interest Code
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required
RECOMMENDATION:

Adopt a Resolution approving the Conflict of Interest Code Amendment.

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12.a.6 Adoption of a Resolution Approving a Comprehensive Schematic Pay Schedule for Full-Time and Part-Time Employees in Compliance with the Requirements of California Public Employees’ Retirement System The City Council will consider approving the single Comprehensive Schematic Pay Schedule in compliance with the requirements of California Public Employees’ Retirement System to incorporate the modifications to the Park Services Officer III classification.

RECOMMENDATION:

Adopt a Resolution approving a Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with California Public Employees’ Retirement System guidelines.

12.b COMMUNITY DEVELOPMENT

12.b.1 Community Development Block Grant Capital Project Proposals The City Council will review the Capital project proposals for Fiscal Year (FY) 2025-26 Community Development Block Grant funding and provide the Block Grants Advisory Committee and participating applicants with direction as to the projects that should be given priority for the upcoming funding cycle.

Environmental Notice: This activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Staff recommends that the City Council receive this report and direct the Fiscal Year 2025-26 Community Development Block Grant Capital project proposal to continue with the application process.

12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

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12.d LIBRARY DEPARTMENT

12.d.1 Adoption of two Resolutions approving an Amended Joint Powers Agreement and Amended Bylaws with the Black Gold Cooperative Library System The City Council will consider adopting two Resolutions approving an amended Joint Powers Agreement and amended Bylaws with the Black Gold Cooperative Library System.

RECOMMENDATION:

Adopt a Resolution approving an amended Joint Powers Agreement with the Black Gold Cooperative Library System; and
RECOMMENDATION:

Adopt a Resolution approving the amended Bylaws with the Black Gold Cooperative Library System.

12.e PUBLIC WORKS DEPARTMENT

12.e.1 Adoption of a Resolution to Reject All Bids for The Santa Maria Sports Complex Project, Bid No. 2024-06
The City Council will consider approving the rejection of all bids for the Santa Maria Sports Complex Project, Bid No. 2024-06.

RECOMMENDATION:

Adopt a Resolution rejecting all bids for the Santa Maria Sports Complex Project, Bid No. 2024-06.

13. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

13.a Adoption of a Resolution Approving an Employment Agreement for City Manager The City Council will consider approving an employment agreement for City Manager.

RECOMMENDATION:

Adopt a Resolution approving an employment agreement with David W. Rowlands for City Manager effective November 30, 2024; and authorizing the Mayor to sign the negotiated Employment Agreement once his background investigation has been successfully completed.

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13.b General Fund Fiscal Forecast Update and Fiscal Year 2024-26 Budget Balancing Analysis
The City Council will receive an update on the City’s General Fund Forecast, Fiscal Year 2024-26 Budget Balancing Analysis, and overview of Revenue Enhancement Options.

RECOMMENDATION:
1) Receive General Fund long-term fiscal sustainability forecast update; and 2) Receive staff analysis and recommendations for closing the structural budget gap including revenue enhancement options; and
3) Provide general policy direction to staff.

14. REPORT BY INTERIM CITY MANAGER

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234

REPORTS)

16. ADJOURNMENT
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of Santa Maria City Hall, and Santa Maria Public Library and made available at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agendas- reports-meeting-videos on this 27th day of September 2024. /s/ DONNA G. SCHWARTZ
Chief Deputy City Clerk

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FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Recreation and Parks Director, Angela Oslund

SUBJECT: Proclamation – Active Aging Week – September 30 through October 6, 2024

The City Council will present a Proclamation recognizing September 30 through October 6, 2024, as Active Aging Week, recognizing the importance of promoting healthy, active lifestyles among older adults. The Proclamation highlights the value of senior engagement in physical, mental, and social activities that contribute to overall well-being.

BACKGROUND:

Active Aging Week is celebrated nationwide to highlight the benefits of adopting a healthier lifestyle, particularly for older adults. The City of Santa Maria observes this week to inspire wellness through various educational activities, aiming to demonstrate care and support for its older residents. Social well -being and community enrichment are recognized as vital elements that benefit the City's active aging population. The City has been committed to providing quality services to seniors, including leisu re activities, exercise classes, health screenings, and fitness testing.

For the past 13 years, the City of Santa Maria has acknowledged Active Aging Week, emphasizing the importance of making healthier decisions that positively affect the quality of life. During this week, there is a focus on physical activity, life enrichment, social well - being, and community engagement, all of which contribute to the well-being of the senior population and future generations.

DISCUSSION:

Active Aging Week 2024, observed from September 30 through October 6, serves as an important initiative to promote the health and well-being of Santa Maria's senior residents.

The City of Santa Maria has a long -standing commitment to supporting its senior population, demonstrated throu gh its provision of services such as leisure activities, exercise classes, health screenings, and fitness testing. These services contribute to the overall quality of life for older adults, helping them remain active, engaged, and socially connected within the community. The City Council's recognition of Active Aging Week not only acknowledges the importance of senior health and wellness but also aligns with broader City goals of fostering a vibrant, inclusive, and health -conscious community. 2 Through these efforts, the City aims to set an example of how active aging can positively impact both individuals and the community as a whole.

Proclamation Requested by: Dennis Smitherman, Recreation Services Manager

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Active Aging Week is celebrated nationwide for all to appreciate the myriad of benefits of adopting a healthier lifestyle; and

WHEREAS, the City of Santa Maria observes Active Aging Week to inspire wellness through educational activities to convey the care and support of Santa Maria’s older residents; and

WHEREAS, it is recognized that social well -being and community enrichment benefits the City’s active aging population; and

WHEREAS, the City of Santa Maria has committed to providing quality services to seniors, including leisure services, exercise classes; and

WHEREAS, active adults who are physically and socially healthy contribute to the community as volunteers, mentors, and role models; and

WHEREAS, for the past 13 years the City of Santa Maria has acknowledged Active Aging Week in its continuous effort to recognize that healthier decisions affect the quality of life.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim September 30th through October 6th, 2024, as:

“ACTIVE AGING WEEK”

in the City of Santa Maria representing all the dimensions of wellness with a focus on physical activity, life enrichment, social wellbeing, and community engagement for the senior population and future generations.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 1st day of October 2024.

Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Fire Chief Bradley J. Dandridge

SUBJECT: Proclamation – “Fire Prevention Week” - October 6 through 12, 2024

The City Council will present a Proclamation recognizing the week of October 6 through 12, 2024, as “Fire Prevention Week” in the City of Santa Maria.

BACKGROUND:

National “Fire Prevention Week” commemorates the Great Chicago Fire of 1871, which killed more than 250 people, left 100,000 homeless, and destroyed more than 17,400 buildings.

DISCUSSION:

The theme for the Fire Prevention Week 2024 campaign is, “Smoke Alarms: Make Them Work For You!” The campaign works to educate residents about the importance of having working smoke alarms in the home . The campaign encourages everyone to install, test, and replace inoperable/expired smoke alarms.

Fire Department staff wishes to support this message by educating City residents about eliminating fire hazards, havi ng working smoke alarms, and planning and practicing a home escape plan.

Proclamation Requested by: Santa Maria Fire Department

Attachment: Proclamation – 2024 Fire Prevention Week

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, the City of Santa Maria is committed to ensuring the safety and security of all those living in and visiting the City of Santa Maria; and

WHEREAS, fire is a serious public safety concern both locally and nationally, and the greatest risk from fire is in the home; and

WHEREAS, roughly three out of five fire deaths happen in homes with either no smoke alarms or with no working smoke alarms; and

WHEREAS, smoke alarms sense smoke, alerting the occupant to danger in the event of a fire in which they may have as little as two minutes to escape safely; and

WHEREAS, residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home; and

WHEREAS, residents should ensure their smoke alarms meet the needs of all occupants, including those with sensory or physical disabilities, and test them once a month; and

WHEREAS, the Santa Maria Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention education; and

WHEREAS, the 2024 Fire Prevention Week theme, “Smoke alarms: Make them work for you.,” serves as a reminder that having working smoke alarms in the home are important part of fire safety.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby recognize October 6 through October 12, 2024, as:

“FIRE PREVENTION WEEK”

in the City of Santa Maria , and encourage all residents to ensure smoke alarms are installed; check their smoke alarms every month; and plan and practice a home fire escape plan.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 1st day of October 2024.

______________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Director of Community Development Dana Eady

SUBJECT: Proclamation – “Code Enforcement Officer Appreciation Week” October 7 through 11, 2024

Description:

The City Council will present a Proclamation to recognize October 7 through 11, 2024 as “Code Enforcement Officer Appreciation Week” to recognize and celebrate the role Code Enforcement Officers have in our communities.

BACKGROUND:

In September of 2018, the California State Legislature designated the second week of October as Code Enforcement Officer Appreciation Week. Since then, jurisdictions are encouraged to work with its local government to approve a Proclamation establishing the second week of October as Code Enforcement Officer Appreciation Week to honor the efforts of Code Enforcement Teams throughout the State.

DISCUSSION:

The City of Santa Maria’s Code Enforcement Division is currently made up of a Code Enforcement Manager and a Supervisor who lead a team of three Code Enforcement Officers and one Technician. Collectively , the team assists with a variety of issues including building, zoning, housing, blight, and health and safety violations. The team strives to assist the City in the prevention of neighborhood deterioration, as well as ensuring safety for both residents and businesses. Code Enforcement Officers have a highly visible role in the community as they serve and regularly interact with the public and a variety of Federal, State, County, and local officials. The positive and proactive role that Code Enforcement Offi cers play should be recognized, and therefore, it is recommended that the City Council recognize the second week of October 2024 as “Code Enforcement Officer Appreciation Week” in the City of Santa Maria.

Proclamation Requested by: Community Development Department

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, the second week of October is designated as “Code Enforcement Officer Appreciation Week” throughout the State of California to recognize and celebrate the role Code Enforcement Officers have in our communities; and

WHEREAS, Code Enforcement Officers provide for the safety, health, and welfare of residents through the enforcement of Local, State, and Federal laws and ordinances dealing with various issues of building, zoning, housing, animal control, environmental, and health and safety; and

WHEREAS, Code Enforcement Officers are dedicated, highly-qualified, and highly -trained professionals who strive to assist communities in the prevention of neighborhood deterioration, as well as enhance communities, ensure safety, and preserve property values; and

WHEREAS, Code Enforcement Officers often have a highly-visible role in the communities they serve and regularly interact with the public and a variety of Federal, State, County, and Local Officials; and

WHEREAS, the City of Santa Maria wants to recognize and honor its Code Enforcement Officers who continue to serve the community in a variety of ways to improve the quality of life for residents and businesses.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, do hereby designate the week of October 7th, 2024, as:

“CODE ENFORCEMENT OFFICER APPRECIATION WEEK”

in the City of Santa Maria to celebrate, recognize, and honor the Code Enforcement Division.

IN WITNESS WHEREOF, I hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto on this 1st day of October 2024.

Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Recreation and Parks Director Angela Oslund

SUBJECT: Proclamation – “National Arts and Humanities Month” – October 2024

The City Council will p resent a Proclamation recognizing October as “National Arts and Humanities Month” in the City of Santa Maria.

BACKGROUND:

The National Arts and Humanities Month, celebrated every October, was established in 1993 by Americans for the Arts to recognize the vital role arts and culture play in American society. This annual celebration serves to encourage participation in creative activities, highlight the contributions of artists and cultural organizations, and promote public support for the arts and humanities. The month -long event brings together communities across the country to honor diverse artistic expressions, from visual arts and liter ature to music and theater. National Arts and Humanities Month also provides an opportunity for local governments, like ours, to reaffirm their commitment to fostering cultural enrichment and supporting artists who enhance the quality of life for all residents.

DISCUSSION:

National “Arts and Humanities Month” is an annual observance designed to highlight the variety of arts and humanities that are essential in creating a vibrant, cohesive community.

Studies show that the social benefits of participation in the arts are key to building a strong society and fostering strong, self-reliant, and proud communities. Research also confirms that children develop critical-thinking skills and improve focus when they receive a solid foundation in the arts.

Proclamation Requested by: Recreation & Parks Department

Attachment: Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, every October, organizations and communities across the country celebrate National Arts & Humanities Month, hosted by Americans for the Arts; and

WHEREAS, National Arts & Humanities Month is the largest annual celebration for the arts and humanities in the nation, designed to encourage all Americans to explore new dimensions of the arts and humanities, appreciate the rich cultural heritage and diversity surrounding them, and incorporate art into their lives; and

WHEREAS, the City of Santa Maria recognizes the vital importance of the arts and humanities in shaping our community's cultural and civic life, and acknowledges the significant role played by artists, enthusiasts, performers , entertainers, and newcomers to the arts in fostering a vibrant community; and

WHEREAS, the Recreation and Parks Department of Santa Maria is the primary department dedicated to encouraging and promoting the arts and humanities within our city, providing resources, programs, and events that highlight the diverse artistic expressions and cultural heritage of our residents; and

WHEREAS, the celebration of National Arts & Humanities Month in October provides a unique opportunity for the City of Santa Maria to join in this nationwide effort to support and elevate the importance of the arts and humanities in our community and beyond.

NOW, THEREFORE, BE IT RESOLVED, I, ALICE M. PATINO, Mayor of the City of Santa Maria, along with the City Council, do hereby proclaim October 2024 as

“NATIONAL ARTS AND HUMANITIES MONTH”

in the City of Santa Maria , and call upon to join us in celebrating, promoting, and supporting the arts and humanities in our community, and to recognize the critical role played by the Recreation and Parks Department in fostering a thriving cultural environment for all to enjoy.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 1st day of October 2024.

______________________________
Alice M. Patino, Mayor
FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Public Information Manager Mark van de Kamp

SUBJECT: Businesses of the Quarter – October to December 2024

The City Council will p resent certificates to the feature d Businesses of the Quarter (October to December 2024) – Klondike Pizza and J&E Cleaning Services, Inc

BACKGROUND:

The City of Santa Maria and the Santa Maria Valley Chamber of Commerce are partnering to highlight different businesses in the city through a Business of the Quarter Program.

On four occasions this calendar year, this program will recognize local businesses chosen by the Chamber. The criteria are: Fewer than 20 employees; in operation for at least five years; physically located within the City Limits; and being a local Chamber of Commerce member in good standing. Not only does this give them valuable exposu re, but it also reminds the community of the unique, diverse, and long -standing businesses we are fortunate to have in Santa Maria.

Klondike Pizza is located at 2059 South Broadway in Santa Maria. Its founder and owners Mike and Pam Dennis moved from Al aska to Arroyo Grande in 1988 and opened their first location that year. The Santa Maria location opened in 1996 and presently has 16 employees. The y have sponsored numerous youth sports teams and fund -raisers for several causes. Over the years, special ed ucation students and their teachers come to the business three mornings per week to learn tasks suited to their abilities. Representing the business tonight are Pamela Dennis, co -owner and founder, and Patty Forsher, manager.

J&E Cleaning Services, Inc. is located at 3130 Skyway Drive Suite 302 in Santa Maria.

This family-owned and operated business was established in May 2009 and now has 18 to 20 employees. The company provides residential, commercial, move-in/out, carpet cleaning, pressure washer, stripping and wax, and window cleaning services. When the pandemic began, which put everything oh hold, the company had more than 30 houses and 40 businesses, the owners received training for sanitation and disinfecting and began offering these services and ke pt its team working. The company gives back to the community by donating services to non -profit organizations and churches and sponsors local teams. Representing the business tonight is Joe Gonzalez, owner.

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager, Alex Posada

BY: Interim Recreation and Parks Director Angela Oslund

SUBJECT: Presentation – Santa Maria Philharmonic Society

The City Council will receive a presentation regarding the Santa Maria Philharmonic Society.

BACKGROUND:

The roots of orchestral music in Santa Maria date back to 1925, when local musicians gathered in private homes for house concerts. Business leader and cellist G. Allan Hancock played a pivotal role in formalizing these efforts, bringing William Edson Strobridge, a former manager of the Philharmonic Orchestra of Los Angeles, to the area.

With Strobridge’s organizational expertise, local talent, and Hanco ck’s music library, the original Community Orchestra of Santa Maria was formed. By 1960, this evolved into the Santa Maria Symphony, which lasted 40 years, later known as the Coastal Valleys Symphony.

In 2001, the Santa Maria Philharmonic Society was esta blished, continuing the region’s symphonic tradition. Supported by donations, grants, and memberships, the Philharmonic presents an annual season of concerts and provides Youth Outreach programs.

DISCUSSION:

The Santa Maria Philharmonic Society’s presentation to the City Council, coinciding with October’s celebration of Arts and Humanities Month, will provide an overview of the organization’s impact on the community. The Philharmonic has played a vital role in fostering a vibrant cultural scene in Santa Maria, offering educational opportunities such as the Music Van, which introduces third graders to musical instruments, and concerts designed for fourth graders. The presentation will highlight how the Philharmonic relies on community support through donat ions, grants, and memberships to sustain its programs and will underscore the importance of continued investment in the arts to enrich the lives of residents and inspire the next generation of musicians.

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Assistant City Manager Chuen Wu

SUBJECT: Presentation – Status Update on Encampment Response Efforts

The City Council will receive a status update on encampment response efforts and services to assist the unsheltered in the Santa Maria community.

BACKGROUND:

The City’s community service officers, park rangers, and other staff continue to address the community impacts of encampments, in coordination with the County of Santa Barbara and other non-profit service providers, such as Good Samaritan Shelter.

DISCUSSION:

During the month of September, various agencies including Santa Barbara County, San Luis Obispo County, CalTrans, and non -profit service providers focused their efforts on individuals encamped in the Santa Maria riverbed and areas under the 101 Freeway.

Public safety employees posted notices to vacate and outreach workers continued in their efforts to connect individuals to services.

Santa Maria and Santa Barbara County staff will present additional information on these efforts and be available for questions.

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

September 17, 2024, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Mayor Pro Tem Gloria Soto, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo

Staff Present: Interim City Manager Alex Posada, City Attorney Thomas Watson, Assistant City Manager Chuen Wu, Director of Public Works Brett Fulgoni, Interim Finance Director Xenia Bradford, Interim Director of Recreation and Parks Angela Oslund, Interim Director of Community Development Dana Eady, Commander Dan Cohen, Director of Utilities Shad Springer, Chief Deputy City Clerk Donna Schwartz, Assistant City Clerk Alexandra Valadez

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
At 4:38 p.m. Mayor Patino called the meeting to order.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera -Hernandez, Mike Cordero, Carlos Escobedo, Mayor Pro Tem Gloria Soto, and Mayor Alice Patino
Councilmember Maribel Aguilera -Hernandez arrived at 4:41 p.m. Councilmember Escobedo arrived at 4:53 p.m.

STAFF MEMBERS PRESENT:

Interim City Manager Alex Posada and City Attorney Thomas Watson were present, along with Chief Deputy City Clerk Donna G. Schwartz.

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION
At 4:40 p.m. Mayor Patino recessed to Closed Session.

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

3.b Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code §54956.9(d)(1)

3.c Public Employee Performance Evaluation, Pursuant to California Government Code §54957(b)(1)

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION
Pastor Neil Platon with First United Methodist Church gave the Invocation.

2 6. PLEDGE OF ALLEGIANCE
Councilmember Cordero led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:42 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that for item 3.a instructions were provided to the City's Labor Negotiator, for item 3.b instructions were provided to legal counsel, and for item 3.c satisfactory evaluation was achieved, but the item will be continued after the open session.

9. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Matt Chircop, Joe Mayorga, Andrew Klein, Gary Hall, and Mavis Deparini.

10. CONSENT CALENDAR
Consent Calendar Items 10.a.1 through 10.g.2 were approved as presented, including the adoption o f Resolution Nos. 2024 -103, 2024 -104, 2024 -105, 2024-106, 2024-107, 2024-108, 2024-109, 2024-110, 2024-111, 2024-112, 2024-113, and 2024-114. The recorded vote appears with each item below.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopt the Consent Calendar as submitted.

For (5): Mayor Patino, Mayor Pro Tem Councilmember Soto, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Motion carried by a recorded vote (5 to 0)

10.a CITY MANAGER/CITY CLERK DEPARTMENT

10.a.1 Ordinances and Resolutions
Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the s ame vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

10.a.2 Approval of Minutes
Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Approved the Minutes of the regular City Council meeting of August 20, 2024, and the special City Council meeting of September 10, 2024.

Motion carried by a recorded vote

10.a.3 Adoption of a Resolution Approving Revisions to the Citywide Records Retention Schedule Action: Adopted as Resolution No. 2024-103.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution approving revisions to the Citywide Records Retention Schedule.

3 Motion carried by a recorded vote

10.a.4 Adoption of a Resolution Approving an Amendment to the Employment Agreement for Interim City Manager Services
Action: Adopted as Resolution No. 2024-104.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution approving an amendment to the Employment Agreement for Interim City Manager Services.

Motion carried by a recorded vote

10.a.5 Adoption of Resolutions Approving Operating Agreements with Various Outside Agencies Action: Adopted as Resolution No. 2024-105.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

1. Adopted a Resolution approving operating agreements with the Santa Maria Valley Chamber of Commerce for Economic Development Services and Visitors and Convention Bureau Services; and
Motion carried by a recorded vote

Action: Adopted as Resolution No. 2024-106.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

2. Adopted a Resolution approving an operating agreement with the Santa Maria Valley Historical Society and Museum; and
Motion carried by a recorded vote

Action: Adopted as Resolution No. 2024-107.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

3. Adopted a Resolution approving an operating agreement with United Way of Northern Santa Barbara County for the Home for Good program; and
Motion carried by a recorded vote

Action: Adopted as Resolution No. 2024-108.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo

4. Adopted a Resolution approving an operating agreement with the Santa Maria Valley Museum of Flight.

Motion carried by a recorded vote

10.a.6 Conflict of Interest Code Biennial Notice
The City Council received and filed the 2024 Conflict of Interest Code Biennial Notice.

10.a.7 Designation of Voting Delegate and Alternate for the 2024 League of California Cities Annual Conference

4 Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
By way of Minut e Order, the City Council designated Mayor Alice M. Patino as the voting delegate and Assistant City Manager Chuen Wu as the alternate for the League of California Cities Annual Conference.

Motion carried by a recorded vote

10.b CITY ATTORNEY DEPARTMENT

10.b.1 Adoption of a Resolution Approving the City's Public Risk Innovation, Solutions, and Management Membership and Appointing a Delegate
Action: Adopted as Resolution No. 2024-109.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution approving Public Risk Innovation, Solutions and Management membership and appointing the City Manager, or their designee as Public Risk Innovation, Solutions, and Management delegate for authority to act on the City's behalf in all mat ters pertaining to the membership.

Motion carried by a recorded vote

10.b.2 Adoption of a Resolution Authorizing the Increase in Contract and Settlement Authority for the City Manager, City Attorney, and Risk Manager
Action: Adopted as Resolution No. 2024-110.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted Resolution authorizing contract and settlement authority for the City Manager, City Attorney, and Risk Manager.

Motion carried by a recorded vote

10.c COMMUNITY DEVELOPMENT

10.c.1 Community Development Block Grants Final Consolidated Annual Performance and Evaluation Report for the 2023-2024 Fiscal Year
The City Council received and filed information concerning the Final Consolidated Annual Performance and Evaluation Report for the 2023-2024 Fiscal Year.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Motion carried by a recorded vote

10.d FINANCE DEPARTMENT

10.d.1 Payment of Warrants
Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

5 10.d.2 Payment of Payroll
Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

10.e FIRE DEPARTMENT

10.e.1 Adoption of a Resolution Approving Regional Task Force Training and Mobilization Exercises Agreement and Appropriations
Action: Adopted as Resolution No. 2024-111.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution authorizing the City Manager or designee to enter into agreements with California Governor’s Office of Emergency Services to conduct annual California Regional Task Force 12 training and Mobilization Exercises and authorizing the Director of Finance or designee to appropriate and expend funds associated with current and future activities.

Motion carried by a recorded vote

10.f POLICE DEPARTMENT

10.f.1 Adoption of a Resolution Approving the Donation of Drone Equipment from the Santa Maria Police Council
Action: Adopted as Resolution No. 2024-112.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution approving the donation of a drone to the Santa Maria Police Department from the Santa Maria Police Council.

Motion carried by a recorded vote

10.g PUBLIC WORKS DEPARTMENT

10.g.1 Adoption of a Resolution Awarding a Bid for Citywide Sewer Manhole Rehabilitation, Project, Bid No. 2024-02
Action: Adopted as Resolution No. 2024-113.

Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution authorizing an award of bid to Sancon Technologies, Inc., in the amount of $472,520, for the construction of Citywide Sewer Manhole Rehabilitation Project, Bid No. 2024-02.

Motion carried by a recorded vote

10.g.2 Adoption of a Resolution Approving the Proposed Establishment of Angle Parking on West Boone Street
Action: Adopted as Resolution No. 2024-114.

6 Moved by: Councilmember Cordero
Seconded by: Councilmember Escobedo
Adopted a Resolution establishing angle parking from the 700 block through the 900 block of West Boone Street between South Depot Street and South Western Avenue.

Motion carried by a recorded vote

11. APPOINTMENTS

11.a Appointment to Central Coast Commission for Seniors, Area on Aging – September 2024 Moved by: Mayor Patino
Seconded by: Councilmember Cordero
Central Coast Commission for Seniors, Area Agency on Aging The Mayor considered one appointment for a new term of two years ending in July 2026.

One application was received from Midge Nicosia.

Mayor Patino appointed Midge Nicosia to serve a term of two years.

For (5): Mayor Patino, Mayor Pro Tem Councilmember Soto, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Motion carried by a recorded vote (5 to 0)

12. REGULAR BUSINESS
ITEM CONTINUED FROM AUGUST 20, 2024, CITY COUNCIL MEETING

12.a Adoption of a Resolution Approving a Sales and Disposition Agreement Between the City of Santa Maria and Vernon Property Group, LLC for City Surplus Land in Downtown The City Council considered adopting a Resolution approving a Sales and Disposition Agreem ent between the City of Santa Maria and Vernon Property Group, LLC, which includes the sale of surplus land on various parcels in Downtown. Assistant City Manager Chuen Wu made the presentation along with members with the Vernon Group.

Mayor Patino invited public comment. Speaking from the public was Matt Chircop, Carly Castillo, Tere Paredes, Kevin Walthers, Eric Sauers, Ken Dalebout, and Manuel Paredes.

Written public comment was received from Mark Fugate, Vanessa Grossman, Carly Castillo, and Kathy Sharum.

Action: Adopted as Resolution No. 2024-115.

Moved by: Mayor Pro Tem Councilmember Soto
Seconded by: Councilmember Cordero
Adopted a Resolution approving a Sales and Disposition Agreement between the City of Santa Maria and Vernon Property Group, LLC fo r various surplus land in Downtown, including parcels identified as Lots 1 through 4.

Mayor Pro Tem Soto made the motion to include that The Vernon Group commit to paying the impact fees of $266,000 for Police and Fire Services for the project.

For (4): Mayor Patino, Mayor Pro Tem Councilmember Soto, Councilmember Aguilera-Hernandez, and Councilmember Cordero
Noes (1): Councilmember Escobedo
Motion carried by a recorded vote (4 to 1)

12.b General Fund Fiscal Forecast Update and Fiscal Year 2024-26 Budget Balancing Analysis

7 Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
The City Council continued this item to the October 1, 2024, City Council regular meeting.

For (5): Mayor Patino, Mayor Pro Tem Councilmember Soto, Councilmember Aguilera-Hernandez, Councilmember Cordero, and Councilmember Escobedo
Motion carried by a recorded vote (5 to 0)

13. REPORT BY INTERIM CITY MANAGER
No report was given.

14. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS) No reports was given.

CLOSED SESSION

15. RECESS - CLOSED SESSION
At 7:41 p.m. Mayor Patino recessed to a Closed Session.

15.a Public Employee Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

16. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported for item 15.a direction was provided to staff and for the carried item

3.c the successful performance evaluations of the City Manager and City Attorney were completed, and performance -based pay was approved for City Attorney Watson consistent with the Budget. He thanked the City Council for the opportunity to continue to serve.

17. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 9:09 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

1 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

September 24, 2024, 3:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero

Members Absent: Mayor Pro Tem Gloria Soto, Councilmember Carlos Escobedo

Staff Present: Interim City Manager Alex Posada, City Attorney Thomas Watson, Chief Deputy City Clerk Donna Schwartz

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 3:31 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Mike Cordero, and Mayor Alice Patino.

STAFF MEMBERS PRESENT:

Interim City Manager Posada, City Attorney Watson, and Chief Deputy City Clerk Schwartz (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. No public comment was received.

3. RECESS-CLOSED SESSION

3.a Public Employee Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

4. RECONVENE TO OPEN SESSION

5. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that instructions were provided to the City's Negotiators, no further action.

2 6. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 4:10 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

1 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

September 20, 2024, 1:00 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Mayor Alice Patino, Mayor Pro Tem Gloria Soto, Councilmember Maribel Aguilera-Hernandez, Councilmember Mike Cordero, Councilmember Carlos Escobedo

Staff Present: Interim City Manager Alex Posada, City Attorney Thomas Watson, Chief Deputy City Clerk Donna Schwartz

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 1:02 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera -Hernandez, Mike Cordero, Carlos Escobedo, Mayor Pro Tem Gloria Soto, and Mayor Alice Patino
STAFF MEMBERS PRESENT:

Interim City Manager Posada, City Attorney Watson, and Chief Deputy City Clerk Schwartz (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino invited public comment. No public comment was received.

3. RECESS-CLOSED SESSION

3.a Public Employee Recruitment - City Manager, Pursuant to California Government Code §54957(b)(1)

3.b Conference with Labor Negotiators, Pursuant to California Government Code §54957.6 Mayor Patino recessed to a Closed Session at 1:03 p.m.

4. RECONVENE TO OPEN SESSION

2 5. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that negotiation instructions were prov ided to staff for item 3.a and direction was provided to staff for item 3.b.

6. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 5:30 p.m.

_________________________
Chief Deputy City Clerk

_________________________
Alice M. Patino, Mayor

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Chief Deputy City Clerk Donna G. Schwartz

SUBJECT: Bond Release for Betteravia Plaza, Tract 6008

Description:

The City Council will consider authorizing certain bond release s for Betteravia Plaza, Tract 6008.

RECOMMENDATION:

Council to approve and accept as complete , the public improvements associated with Betteravia Plaza, Tract 6008, and authorize the release of various Faithful Performance Bonds related to this tract.

BACKGROUND:

The Final Map and Agreement for this subdivision were approved by City Council on October 15, 2019.

DISCUSSION:

At the request of the developer, inquiries were sent to the various departments on September 3, 2024, requesting authorization to release
 Faithful Performance Bond – Public Improvements [#30051905] in the original amount of $ 3,602,226.10 posted in the form of a Surety to guarantee the site preparation & Grading/Sanitary Sewers/Water Distribution/Storm Drainage/Roadway/Street Improvements & Utilities; and order that the Labor and Material Bond [#30051905-B] in the amount of $1,801,113.05 and the Guarantee and Defective Material bond [#30051905-C] in the amount of $360,222.61 and the Monumentation bond [#30051909] in the amount of $20,000 be retained for six months and one year and one year respectively, from the date of the release of the Faithful Performance Bond for public improvements. Full release was granted by each department.
 Faithful Performance Bond – Landscaping & Irrigation [#30051906] in the partial (50 percent) amount of $598,120. posted in the form of a Surety to guarantee the 2 landscaping and irrigation; and order that the remainder of the bond be released once completed at the authorization of Director of Public Works and Chief Deputy City Clerk. And further order that the Labor and Material Bond [#30051906 -E] in the amount of $598,120 and the Gu arantee and Defective Material bond [#30051906-F] in the amount of $119,624 and the Faithful Performance bond for Street Trees [#30051908] in the amount of $96,250.00 be retained for six months and one year and one year respectively, from the date of the f ull release of the Faithful Performance Bond for landscaping & irrigation. Partial release was granted by each department.
 Faithful Performance Bond – Multi-Purpose Trail and Boundary Walls [#30051907] in the full amount of $332,770 posted in the form of a Surety to guarantee the Multi- purpose trail and perimeter wall/fence; and order that the Labor and Material Bond [#30051907-I] in the amount of $166,385 and the Guarantee and Defective Material bond [#30051907-J] in the amount of $33,277 be retained for six months and one year respectively, from the date of the release of the Faithful Performance Bond for Multi -Purpose Trail and Boundary Walls. Full release was granted by each department.
 Faithful Performance Bond – Completion of Subdivision Improvement P lans [#30076220] in the full amount of $25,000. Full release was granted by each department.

Fiscal Considerations
None.

Impact to the Community
None.

Attachments:

A: Bond Release Authorizations
9t4t2024
DATE
TO
FROM:

SUBJECT:
9t'1612024

RETURN DEADLINE
H
Finance
Public Works/E
Recr:eation and
ngrneenng
Parks
H
Community Development
City Clerk

REOU FOR RELEAS E/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of a Faithful Performance Bond in the amount of $ 3,602,226.'10 posted in the form of a Surety # 30051 905 as accepted by the City Council for the purpose of guaranteeing the following
Construction of Public lmprovements
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may ne completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
t the release coutd be made,
this bond could be reduced to $
hold release because the following items have not been compreted a5
De nt Sign
***Please return original.

By
Date
914t2024
DATE
9t16t2024
TO
H
Finance
Public Works/E
Recreation and

RETURN DEADLINE
Commu nity Development'
Firengrneeflng
Parks
FROM: City Clerk
SUBJECT: REQUEST FOR RELEASE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91400 regarding Betteravia Plaza, Tract 6008
for the release or reduction of o Faithful Performance Bond in the amount of $ 598,120 (50To rdction) posted in the form of a SuretY # 30051 906 as accepted by the City Councilfor the purpose of guaranteeing the following:

Landscaping & lrrigation
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DFPARTMENT IS CONCERNED:

V the release could be made.
this bond could be reduced to $_
hold release because the following items have not been completed ,{h^*{ ? lzgl aur
Depa nt
***Please return original.

By
Signature Date
9t4t2024
DATE
FROM:

SUBJECT:
9116t2024
TO
H
Finance
Public Works/E
Recreation and

RETURN DEADLINE
Community Development
Firengineering
Parks
City Clerk

REOUEST FOR RELEAS DUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the rerease or reduction of a Faithful Performance Bond in the amount of $ 332,770 posted in the form of s SuretY # 30051907 as accepted by the City Council for the purpose of guaranteeing the following
Multi-Purpose Trail and Boundary Walls
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS PARTMENT IS CONCERNED:
the release could be made
this bond could be reduced to s
hold release because the following items have not been completed Csnlnran
Depa
rtn-h"r. f /as /z+
***Please return original.

By
Signature Date
9t4t2024
DATE
9t16t2024
TO Finance
Public Works/E
Recreation and

RETURN DEADLINE
Community Development
Firengrneenng
Parks
FROM City Clerk
SUBJECT: REOUEST FOR RELEA SE/REDUCTION OF BOND
A request has been made by Steven Zimmerman
Palmetto Group, LLC, 16509 Saticoy Street, Van Nuys, CA 91406 regarding Betteravia Plaza, Tract 6008
for the release or reduction of a Faithful Performance Bond the amount of $ 25,000 posted in the form of a SuretY # 30076220 as accepted by the City Council for the purpose of guaranteeing the following
Gompletion of Subdivision lmprovement Plans
You are hereby requested to check the appropriate box below and return to the City Clerk's Office at your earliest convenience and, in the event no later than the date indicated above, so that this matter may be completed as soon as possible.

AS FAR AS THIS DEPARTMENT IS CONCERNED:
d the release could be made.
this bond could be reduced to $-
hold release because the following items have not been completed ,g^k ?/zs/zq
Depa ent
***Please return original
By
Sign Date

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Adoption of a Resolution Canceling the regular City Council meetings on October 15, 2024, and November 5, 2024.

Description:

The City Council will consider canceling the regular City Council meeting on October 15, 2024, and November 5, 2024.

RECOMMENDATION:

Adopt a Resolution canceling the regular City Council meetings on October 15, 2024, and November 5, 2024.

BACKGROUND:

Section 2-1.01 of the Santa Maria Municipal Code sets the time, day, and place for holding City Council meetings to discuss items of City business. The City Council has the authority to cancel meetings due to lack of a quorum or lack of business items.

DISCUSSION:

While many cities go “dark” for a meeting or two during the summer months or holiday season, the Santa Maria City Council has always met on the first and third Tuesday of each month with no pre-determined scheduled breaks.

Due to the League of California Cities Conference and subsequent lack of quorum scheduled for October 15, 2024 , City Council Meeting staff recommends that the City Council cancel the second meeting in October.

In light of Election Day falling on November 5, 2024, which coincides with the regularly scheduled City Council meeting, staff recommends canceling the first November meeting.

This will allow residents, Councilmembers, and staff sufficient time to participate in the important voting process. Any matters that arise can be addressed during the subsequent City Council meeting on November 19, 2024.

2 Alternative(s)
The City Council can decide not to cancel the October 15, 2024, and/or November 5, 2024, meeting and meet as regularly scheduled.

Fiscal Considerations
There is no foreseeable fiscal impact as a result of this agenda item.

Impact to the Community
While the public will not have the ability to bring concerns to the City Council on October 15, 2024, or November 5, 2024, due to the cancellation of the meetings, Councilmembers and staff remain available by email or telephone to address residents’ concerns during the regular business days.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, CANCELING THE
REGULAR CITY COUNCIL MEETING MEETINGS ON OCTOBER 15, 2024, AND NOVEMBER 5, 2024

WHEREAS, the City Council meets on a regular schedule twice a month , on the first and third Tuesdays; and

WHEREAS, the City Council has the authority to cancel meetings when necessary; and

WHEREAS, it has been determined that the League of California Cities Conference call for the cancelation of the October 15, 2024, City Council meeting; and

WHEREAS, it has been determined that Elections Day 202 4 call for the cancelation of the November 5, 2024, City Council meeting.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Maria that the October 15 , 2024, and November 5, 2024 City Council meeting are canceled.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of October 2024.

Mayor
ATTEST:

Chief Deputy City Clerk

APPROVED AS TO FORM:

By:

City Attorney

APPROVED AS TO CONTENT:

By: -------------------------------
Department Director

By:

Interim City Manager

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Chief Deputy City Clerk Donna G. Schwartz

SUBJECT: Adoption of a Resolution Approving an Amendment to Conflict of Interest Code

Description:

Amending the City’s Conflict of Interest Code

RECOMMENDATION:

Adopt a Resolution approving the Conflict of Interest Code Amendment.

BACKGROUND:

The Political Reform Act of 1974, as amended, requires that local government agenc ies adopt a Conflict of Interest Code (COIC) listing those employees who make or participate in the making of governmental decisions which may foreseeably have a material effect on any financial interest and are not covered by Section 87200 of the Government Code.

Section 87200 of the Government Code specifies those positions which are required by State law to file Statements of Economic Interest. They include the Mayor, City Council, City Treasurer, City Manager, City Attorney, and Planning Commission.

The last amendment to the COIC was made by the City Council on September 20, 2022, by adopting Resolution No. 2022 -96, based on recommended revisions and approved amendments to position classifications and job specifications on December 7, 2021, eliminating the Management Analyst classification to create a new Business Program Leader 1 broad banded classification. May 17, 2022, approving the Confidential Technician III and Business Program Leader 1 classifications and adding a Confidential Secretary in the City Manager’s Office/Administration Division. August 2, 2022, approved and adopted new classifications: Automotive Service Writer, Share Point Developer, and Transit Planner. August 16, 2022, adding to the COIC Digital Forensics Examiner based upon the duties provided in the job specifications.

The City Council on June 21, 2022, adopted Resolution No. 2022 -64, approving the Organizational/Enterprise Leader (Non -Safety/Safety) and the Department/ 2 Corporate/Executive Leader (Non-Safety/Safety) Classifications, and their corresponding job specifications. These positions were included in the September 20, 2022, amendment to the COI.

DISCUSSION:

Prior to submitting the Biennial Notice to the City Council, staff is to determine if amendments are necessary to include new positions, delete positions that manage public investments from the list of designated positions, review disclosure categories, review the title of existing positions, or delete titles of positions that have been eliminated. This procedure ensures that the COIC remains current and consistent with the classifications and positions held by City employees.

On August 15, 2023, the City Council adopted Resolution No. 2023 -116, approving the establishment of GIS Analyst classification and corresponding job specification (via Resolution No. 2023-103).

On November 21, 2023, the City Council adopted Resolution No. 2023 -145, approving the establishment of Lead Police Services Technician and Investigative Specialist I/II Flex Series classifications and corresponding job descriptions (via Resolution No. 2023-103).

On December 19, 2023, the City Council adopted Resolution No. 2023 -160, approving the establishment of Legal Office Specialist classification and corresponding job specification (via Resolution No. 2023-103).

On February 20, 2024, the City Council adopted Resolution No. 2024 -21, approving (1) full-time *Deputy City Attorney/City Prosecutor position, for the City Attorney’s Office, (1) full-time *Confidential Technician II, in the Risk Management Division, (1) full-time *Deputy Building Official, for the Community Development Department, (9) full -time Firefighter positions for the Fire Department, (1) full-time Senior Park Services Officer for the Recreation and Parks Department, (1) full-time *Account Clerk I/II for the Recreation and Parks Department, (1) full -time *Business Program Leader for the Utilities Department, (1) full-time *Wastewater Supervisor for the Utilities Department, and (1) full- time *Water Resources Manager for the Utilities Department. *Seven of these positions would be required to file under the COIC.

On February 20, 2024, the City Council adopted Resolut ion No. 2024-22, approving the establishment of three new job classifications of Administrative Leader, Program Leader, and Business Leader and corresponding job specifications.

The classification of Business Program Leader will be abolished due to the establishment of the three new job classifications of the Administrative Leader, Program Leader, and Business Leader that was approved February 20, 2024 , as the broadband classification is no longer in use.

A biennial notice was submitted to the City Counci l on September 17, 2024 (late submission due to changes in the City Clerk’s Office), as required by the Fair Political 3 Practices Commission, noting amendments to the COIC that were required and that they would be completed by the October 1st deadline.

As a result of the personnel changes from August 15, 2023, through February 20, 2024, inclusive of the Budget for Fiscal Year (FY) 23-24, it is necessary to amend Appendix A of the City’s Conflict of Interest Code to reflect new, reclassified, and abolished positions and ensure that the COIC remains updated and consistent with State Law.

Fiscal Considerations
There is no foreseeable fiscal impact to the City’s General Fund as a result of this agenda item.

Impact to the Community
The biennial review ensures the agencies’ COIC is updated and consistent with the classifications and positions held by City employees and provides the general public with information on designated employees’ economic interests.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA, CALIFORNIA, AMENDING APPENDIX “A” OF THE CONFLICT OF INTEREST

CODE FOR DESIGNATED FILERS OF THE CITY OF SANTA MARIA

WHEREAS, in 2002, the City Council adopted Resolution No. 2002-200 adopting a revised Conflict of Interest Code for designated filers; and

WHEREAS, the Fair Political Practices Commission recommends that Conflict of Interest Codes be reviewed regularly to ensure that the list of designated filers is updated and accurate and that designated filers are filing under the correct disclosure categories for their position responsibilities; and

WHEREAS, a review was conducted and revisions to reflect new, reclassified, and eliminated designated positions and disclosure categories were recommended for the respective departments; and

WHEREAS, the classification of Business Program Leader is being abolished due to the establishment of the three new classifications of the Administrative Leader.

Business Leader and Program L eader that was approved February 20, 2024 as the broadband classification is no longer in use; and

WHEREAS, based on the recommended revision s and approved classifications and job specifications on August 15, 2023, November 21, 2023, December 19, 2023, and February 20, 2024, it is necessary to amend Appendix A of the City’s Conflict of Interest Code.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Appendix “A” of the City of Santa Maria Conflict of Interest Code (Exhibit A) is hereby amended to reflect the addition of new classification s or amended classifications as designated filers and are assigned their associated disclosure category(ies) on Appendix C.

2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held on this 1st day of October 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager
Exhibit A – Appendix A-D

APPENDIX A
Designated Position Department
Disclosure
Category
Reso #
(creating
classification)
Accounting Clerk I/II Recreation & Parks 4, 6, 7, 8 2024-21 Accounting Technician III Finance 4, 6, 7, 8
Administrative Leader All Departments 4, 6, 7, 8 2024-22 Assistant City Attorney City Attorney 1
Assistant City Manager City Manager 1 2017-74
Assistant Director of Recreation and Parks Recreation & Parks 1 Associate Planner Community Development 1
Automotive Service Writer Public Works 6, 7, 8 2022-79
Block Grants Advisory Committee Members Community Development 1 Board of Appeals Members Community Development 1
Building Division Manager Community Development 1
Building Inspector I/II Community Development 1
Business Leader All Departments 4, 6, 7, 8 2024-22
Business Program Leader All Departments 4,5,6,7,8 2021-132 Business Systems Analyst City Manager 1
Chief Building Inspector Community Development 1
Chief Deputy City Clerk City Manager 1
Chief Human Resources Officer City Manager 1
Chief Information Officer City Manager 6, 7
Chief Public Works Inspector Public Works 1
City Attorney 2 City Attorney ---
City Clerk City Manager 1
City Council 2 City Manager ---
City Manager 2 City Manager ---
City Treasurer 2 Finance ---
Code Enforcement Officer I/II Community Development 1 2022-71 Code Enforcement Technician Community Development 1
Community Programs Manager Community Development 1
Confidential Secretary City Manager 4, 6, 7, 8 2022-45
Confidential Technician II/III City Manager/Finance 4, 6, 7, 8 2022-45 Consultant I/II/III - Decision-making capacity 3
Acting in staff capacity 4 All Departments 1
---
Crime Lab and Evidence Supervisor Police 1
Department/Corporate/Executive Leader (Non-
Safety/Safety) (Broadbanded) All Departments 1 2022-64

CITY OF SANTA MARIA DESIGNATED POSITIONS
A-1
Amended: 9/20/2022
Reso. #2022-96
Exhibit A

APPENDIX A
Designated Position Department
Disclosure
Category
Reso #
(creating
classification)
Deputy Building Official Community Development 1 2024-21 Deputy City Attorney/City Prosecutor City Attorney 1 2024-21 Deputy City Attorney I/II City Attorney 1
Deputy City Clerk City Manager 4
Deputy Fire Chief Fire 1
Digital Forensics Examiner Police 4, 6, 7, 8 2022-85
Director of Community Development Community Development 1 Director of Finance Finance 1
Director of Public Works/City Engineer Public Works 1
Director of Recreation and Parks Recreation & Parks 1
Director of Utilities Utilities 1
Engineer I/II/III Public Works 3
Facilities Supervisor Public Works 1
Fire Battalion Chief Fire 1
Fire Captain Fire 1
Fire Chief Fire 1
Fire Inspector I/II Fire 1
Fire Marshal Fire 1
Fire Prevention Officer II Fire 6, 7, 8, 9
Fleet Services Supervisor Public Works 1
GIS Analyst City Manager 6, 7, 8 2023-116
GIS Manager City Manager 6, 7, 8
GIS Technician II City Manager 6, 7, 8
Housing & Community Services Technician Community Development 1 2022-79 Interim Director I/II/III All Departments 1
Intern - Professional 4 All Departments ---
Investigative Officer I/II City Attorney 3
Investigative Specialist Police 3
Investigative Specialist I/II Police 3 2023-145
Lead Police Services Technician Police 3 2023-145
Lead Wastewater Operator Utilities 5, 6, 7, 8
Lead Water Operator Utilities 5, 6, 7, 8
Legal Office Specialist City Attorney 4, 6, 7, 8 2023-160 Librarian II Library 6
Librarian III Library 6, 7, 8
Library Board of Trustees Library 1
Library Director Library 1
A-2
Amended: 9/20/2022
Reso. #2022-96
Exhibit A

APPENDIX A
Designated Position Department
Disclosure
Category
Reso #
(creating
classification)
Measure U Citizens Oversight Committee Members Finance 1 Organizational/Enterprise Leader (Non-Safety/Safety)
(Broadbanded) All Departments 1 2022-64
Parks and Forest Supervisor Recreation & Parks 5, 6, 7, 8 Part time, Limited Service Positions and Retired
Annuitants 5 ---
PEG Production Manager City Manager 1
Plan Check Engineer Community Development 1
Planning Commission Commissioners 2 Community Development --- Planning Division Manager Community Development 1
Planning Technician Community Development 1
Plans Examiner Community Development 1
Police Chief Police 1
Police Commander Police 3
Police Lieutenant Police 3
Police Records Supervisor Police 6, 7, 8
Police Sergeant Police 3
Principal Civil Engineer Public Works 1
Principal Planner Community Development 1
Program Leader All Departments 4, 6, 7, 8 2024-22
Provisional Officer 4 Police ---
Public Works Inspector Public Works 5, 6, 7, 8
Public Works Operations Manager Public Works 1
Recreation & Parks Commissioners Recreation & Parks 1
Recreation Supervisor Recreation & Parks 6, 7, 8
Regulatory Compliance Manager Utilities 5, 6, 7, 8
Senior Assistant City Attorney City Attorney 1 2021-76
Senior Building Permit Technician Community Development 1 Senior Civil Engineer Public Works 1
Senior Civil Engineer Utilities 3
Senior Crew Leader/Maintenance Specialist Public Works 5, 6, 7, 8 Senior Crew Leader/Maintenance Specialist Recreation & Parks 5, 6, 7, 8 Senior Crew Leader/Maintenance Specialist (abolish
upon vacancy per Reso. #2018-72) Utilities 5, 6, 7, 8
Senior Planner Community Development 1
Senior Plans Examiner Community Development 1
Senior Project Manager All Departments 1
Senior Systems Analyst City Manager 6, 7
A-3
Amended: 9/20/2022
Reso. #2022-96
Exhibit A

APPENDIX A
Designated Position Department
Disclosure
Category
Reso #
(creating
classification)
Senior Traffic Signal Technician Public Works 5, 6, 7, 8 Share Point Developer City Manager 6, 7 2022-79
Solid Waste Collections Supervisor Utilities 5, 6, 7, 8 Solid Waste Landfill Supervisor Utilities 5, 6, 7, 8
Solid Waste Manager Utilities 1
Special Districts Coordinator Recreation & Parks 5, 6, 7, 8 Special Districts Supervisor Recreation & Parks 5, 6, 7, 8 Special Districts Technician Recreation & Parks 5, 6, 7, 8 Street Maintenance Supervisor Public Works 1
Systems Analyst I/II/III City Manager 6, 7
Technical Aide II/III All Departments 6, 7, 8, 9
Temporary Planner 4 Community Development ---
Transit Coordinator Public Works 10
Transit Planner Public Works 10 2022-79
Transit Services Manager Public Works 1
Transit Assistant Public Works 10
Utilities Accounting Technician III Utilities 4, 6, 7, 8 Utilities Manager/Deputy Director Utilities 3
Utilities Technology Analyst Utilities 6, 7
Utility Billing Lead Clerk Finance 4, 6, 7, 8
Utility Billing Supervisor Finance 4, 6, 7, 8
Wastewater Supervisor Utilities 5, 6, 7, 8
Water Resources Manager Utilities 5, 6, 7, 8
Water Supervisor Utilities 5, 6, 7, 8
=====================
1 Disclosure Categories are contained in Appendix C.
2 The City Treasurer, City Attorney, City Manager, as
well as members of the City Council and Planning
Commission are subject to the reporting requirements
of Article 2, Chapter 7, Title 9 of the Government Code of the State of California (Section 87200, et seq.), and therefore are exempt from the requirements of this
Local Conflict of Interest Code pursuant to Government
Code Section 87302(a).

A-4
Amended: 9/20/2022
Reso. #2022-96
Exhibit A

APPENDIX A
Designated Position Department
Disclosure
Category
Reso #
(creating
classification)
3 Consultants, as defined in Section 18701(a)(2) of
Title 2 of the California Code of Regulations, shall be included in the list of designated employees and shall
disclose pursuant to the broadest disclosure category
in the code subject to the following limitation:

The City Manager may determine in writing that a
particular consultant, although a "designated
employee," is hired to perform a range of duties that is limited in scope and thus not required to fully comply
with the disclosure requirements described in this
section. Such written determination shall include a
description of the consultant’s duties and, based upon
that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a
public record and shall be retained for public inspection in the same manner and location as the disclosure
statements filed under this Conflict of Interest Code.
4 If the duties of the position are performed by an
individual who would perform the same or substantially
all the same duties for the City that would otherwise be performed by an individual holding a designated staff
position in this Code shall disclose pursuant to the
disclosure category required by this Code for the
comparable designated staff position.
5 Part time, Limited Service Positions and Retired
Annuitants may be included in the list of designated
employees when the City Manager determines that
they are performing work that is the functional
equivalent of a designated position. If such a
determination is made, then disclosure shall be
pursuant to the disclosure category required by this
Code for the comparable designated staff position.

A-5
Amended: 9/20/2022
Reso. #2022-96
Exhibit A

APPENDIX B

BOARDS, COMMISSIONS COMMITTEES

DESIGNATED POSITIONS
Designated Board Department
Disclosure
Category
Block Grants Advisory Committee Members Community Development 1 Board of Appeals Members Community Development 1
Library Board of Trustees Library 1
Measure U Citizens Oversight Committee Members Finance 1 Planning Commission Commissioners 2 Community Development --- Recreation & Parks Commissioners Recreation & Parks 1
=====================
1 Disclosure Categories are contained in Appendix C.
2 The City Treasurer, City Attorney, City Manager, as
well as members of the City Council and Planning
Commission are subject to the reporting requirements
of Article 2, Chapter 7, Title 9 of the Government Code of the State of California (section 87200, et seq.), and therefore are exempt from the requirements of this
Local Conflict of Interest Code pursuant to Government
Code section 87302(a).

B-1
Amended: 9/20/2022
Reso. #2022-96
Exhibit A

APPENDIX C

DISCLOSURE CATEGORIES
1 All interests in real property, investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments. 2 Interests in real property.
3 Investments and business positions in business entities, and all sources of income, including gifts, loans, and travel payments.
4 Investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, from entities providing business and office supplies, including election supplies.
5 Investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, from entities providing construction or demolition materials, supplies, equipment or labor.
6 Investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, from entities providing materials or supplies of the type used by the official’s or designated employee's department. 7 Investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, from entities providing equipment or machinery of the type used by the official’s or designated employee’s 8 Investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, from entities providing training, professional services, or labor (skilled or unskilled) of the type used by the official’s or designated employee’s department.
9 Investments and business positions in business entities and sources of income, including gifts, loans, and travel payments, from entities providing firefighting or prevention services or equipment.
10 Investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, from entities providing mass transportation services or equipment.

C-1
Amended: 9/20/2022
Reso. #2022-96
Exhibit A

APPENDIX D

CONSULTANT CONFLICT OF INTEREST QUESTIONNAIRE
(FORM ON FILE IN THE CITY CLERK'S OFFICE)
D-1
Amended: 9/20/2022
Reso. #2022-96
Exhibit A
Link to Consultant Questionnaire for Printing for the COIC Exhibit A
FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Chief Human Resources Officer Graciela Reynoso

SUBJECT: Adoption of a Resolution Approving a Comprehensive Schematic Pay Schedule for Full-Time and Part-Time Employees in Compliance with the Requirements of California Public Employees’ Retirement System

Description:

The City Council will consider approving the single Comprehensive Schematic Pay Schedule in compliance with the requirements of California Public Employees’ Retirement System to incorporate the modifications to the Park Services Officer III classification.

RECOMMENDATION:

Adopt a Resolution approving a Comprehensive Schematic Pay Schedule for all full-time and part -time employees in accordance with California Public Employees’ Retirement System guidelines.

BACKGROUND:

Periodically staff brings forward for Council’s consideration, certain classification changes to address personnel needs in the City. These classification changes are usually brought forward in conjunction with either the annual budget review in June or the mid-year budget review in January of each year. These classification changes are being brought forward at this time rather than with the usual budgeting cycle, because staff has established a need to revise the Park Services Officer III core competencies to reflect as a front-line supervisor.

DISCUSSION:

Adjust the Salary Range for the Classification of Park Services Officer III from ($2,726.43 - $3,313.99/biweekly) to ($2,862.75 - $3,479.69/biweekly)

The proposed adjustment to the above classification is warranted by results of an external salary survey and an internal equity analysis as well as a necessity to restructure the classification to a front-line supervisory position.

A Comprehensive Schematic Pay Schedule for the City of Santa Maria is created and presented in accord ance with California Public Employees’ Retirement System (CalPERS) regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees’ Retirement Law (PERL) Government Code 2 Section 20636(b)(1) requires pay amoun ts to be paid pursuant to publicly available pay schedules. The Schedule includes pay rate information for all full -time and part -time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the p ay rates be listed on a single -pay schedule as per CalPERS’ requirements. The Schedule (Attachment A) incorporates the change reflected in the Park Services Officer III classification. Upon adoption of the Resolution by the City Council, the Schedule will be posted on the City of Santa Maria’s website.

Alternative(s)
A decision by the City Council not to approve the Comprehensive Schematic Pay Schedule would result in being out of compliance with California Public Employees’ Retirement System.

Fiscal Considerations
The department has an ability to absorb this salary increase into the existing budget by offsetting other materials and costs. The ongoing fiscal impact of the salary increase is estimated to be approximately $6,400.

Impact to the Community
Staffing of these positions is critical in order to provide a high degree of service to the public in their respective areas, and attracting qualified applicants is essential. The requested schedule change will enhance service to the community and maintai n compliance with California Public Employees’ Retirement System.

ATTACHMENTS
A - Park Services Officer III Job Specification
B - FT_PT_LS_Salary Schematic

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA MARIA, CALIFORNIA, APPROVING A COMPREHENSIVE

SCHEMATIC PAY SCHEDULE FOR ALL FULL-TIME AND PART-TIME

EMPLOYEES IN ACCORDANCE WITH CALPERS GUIDELINES

WHEREAS, job classification takes into account the content and scope of a job ; employee knowledge, skills, and abilities; and employee performance; and

WHEREAS, Section 2 -20.04.1 (a) Job Description (Specifications) states in part, “The specifications, when approved by the City Council, s hall constitute the official class specifications for the City service”; and

WHEREAS, Section 2 -20.04.1 (b) Job Description (Specifications) states in part, “Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or essential duties ordinarily performed in the positions allocated to the class; a statement of the minimum qualifications considered necessary for proficient performance of th e work, including education, experience, training, knowledge and abilities, skills, physical characteristics, and any additional factors considered pertinent.”; and

WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) limits “compensation earnable” for retirement purposes to amounts listed on a Comprehensive Schematic Pay Schedule meeting requirements set forth in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full-time and part-time employees in a single salary format specified by CalPERS; and

WHEREAS, the City has compiled the necessary s alary dat a to create a single comprehensive schematic pay schedule in compliance with the requirement s of CalPERS, attached to the Council Agenda Report as Attachment A, dated October 1, 2024.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The above recitals are true and correct and incorporated herein.

2. The City Council of the City of Santa Maria authorizes the adjustment to the Park Services Officer III classification and corresponding job description; and

3. The Comprehensive Schematic Pay Schedule for all full -time and part -time employees attached to the City Council Agenda Report as Attachment A, dated October 1 , 202 4, incorporated herein by reference, is hereby authorized and approved; and

4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is mainta ined. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st October 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_________________________
City Attorney

APPROVED AS TO
CONTENT:
_________________________
Interim Department Director
_________________________
Interim City Manager

CITY OF SANTA MARIA, CALIFORNIA

PARK SERVICES OFFICER III
Attachment A

Page 1 of 5 ends

JOB TITLE: Park Services Officer III DEPARTMENT: Recreation and Parks CLASSIFICATION: Non Exempt UNIT: G GRADE: 283
UPDATED: September 2024 LEVEL: Individual Contributor

SUMMARY / IDENTIFYING CHARACTERISTICS:

Under general direction, patrols City parks and public facilities; enforces applicable City ordinances, government codes, and state laws relating to the use of parks and public facilities in the City.

The Park Services Officer III position is a Frontline supervisor role that prevents and enforces violations of the Municipal Code regulating public health and safety in city parks and facilities. Their role enables City of Santa Maria residents to enjoy a healthy, safe and pleasant environment in which to live, work and play.

ESSENTIAL DUTIES/RESPONSIBILITIES:

These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:
 Supervises field operations, including but not limited to reviewing daily patrol logs and reports prepared by subordinates, scheduling, training, and performance review.  Patrols City owned or operated parks, community centers, play fields, joint use school/park sites, public parking lots, landscaped rights of way , public trails and open space areas owned or operated by the City of Santa Maria ensuring facilities are reasonably safe for public use.  Explains and interprets park rules and other applicable regulations to patrons and the general public; issues warnings and citations when necessary within scope of responsibility; acts to diffuse difficult situations.
 In the absence of the Senior Park Services Officer, may work closely with the Department Director and the Police Department through a designated liaison appointed by the Chief of Police.  Requests emergency assistance from the Police Department as appropriate in detaining individuals whose actions endanger persons or property.  Provides security as needed at special events; provides traffic control.  Provides assistance in emergencies, and administers first aid and CPR when necessary.  May prepare and present a variety of public use education programs.  Assists in skilled and semi -skilled construction and maintenance of park facilities and performs minor servicing of equipment.
 Scope of assigned area will depend on departmental structure and is at the discretion of the department director.
 Upholds the values of the organization and has strong customer service orientation.  Performs other related projects and duties as assigned.  Demonstrates regular, reliable and punctual attendance.

CITY OF SANTA MARIA, CALIFORNIA

PARK SERVICES OFFICER III
Attachment A

Page 2 of 5 ends

CORE COMPETENCIES:

Frontline Supervisor:

Incumbents should have a solid foundation of the following Individual Contributor core competencies identified by the organization, as well as the following core competencies identified as essential for Front- line Supervisor (click the hyper link to see the full definition Front Line Supervisor Competencies):
 Assertiveness - Effective performers readily offer options and take action even when their position may be unpopular. They are willing to challenge others appropriately when required. They are self-confident -- they trust their own judgement and are not overly dependent upon the approval of others.
 Conflict Management - Effective performers recognize that conflict can be a valuable part of the decision-making process. They are comfortable with healthy conflict, and support and manage differences of opinion. They thwart destructive competition or friction, and use consensus and collaboration to debate and resolve issues.  High Standards - Effective performers establish and model high professional standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and level of service provided and hold staff accountable for quality.

They find best practices, share them, and then improve upon them.  Informal Communication - Effective performers clearly and articulately convey information to others in casual or informal situations (e.g., telephone calls, meetings, spontaneous gatherings). They understand that the majority of communication is delivered through nonverbal cues and are able to interpret body language accurately and use it appropriately.  Positive Impact - Effective performers make positive impressions on those around them.

They are personable, self-confident, and generally likable. They are optimistic and enthusiastic about what they do, and their excitement is contagious. They energize those around them and treat all people with dignity, respect and fairness.  Delegation - Effective performers willingly entrust work to others. They provide clear guidelines, monitor, redirect, and set limits as needed. They provide challenging assignments whenever possible, sharing the authority and providing resources and support that empower others to meet their expectations.
 Active Listening - Effective performers offer their full attention when others speak. They listen actively, giving verbal and nonverbal cues of their interest. When the speaker has finished, they paraphrase what was said to ensure understanding.  Team Management - Effective performers create and maintain functional work units. They understand the human dynamics of team foundation and maintenance. They formulate team roles and actively recruit and select to build effective work groups. They develop and communicate clear team goals and roles and provide the level of guidance and management appropriate to the circumstances. They reward team behavior and foster a spirit of cooperative effort in the workplace.
 Influence - Effective performers are skilled at directing, persuading, and motivating others.

They are able to flex their style to direct, collaborate, or empower, as the situation requires. They have established a personal power base built on mutual trust, fairness, and honesty.

CITY OF SANTA MARIA, CALIFORNIA

PARK SERVICES OFFICER III
Attachment A

Page 3 of 5 ends

QUALIFICATIONS/EXPERIENCE:
 Ideally, three years of work experience in security operations, law enforcement and/or similar high public contact positions; and
 Graduation from high school with one year of college level courses.  An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Completion of a Peace Officer Standardized Training (POST) program is desired.  Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as:
o General law enforcement, codes, ordinances and rules and regulations related to public use of parks and facilities.
o Rules of evidence, laws relating to search and seizure, arrest and control techniques, and applicable state and local laws.
o Effective supervision.
o Sound patrol techniques for parks, facilities, and open spaces. o Effective techniques for dealing with individuals of various ages , ethnic, cultural and socioeconomic groups.
o Materials, equipment , and tools used in the maintenance and operation of groun ds, buildings, and open spaces.
o Principles of first aid and safety.
o Basic budget and record keeping methods.
o Effective verbal and interpersonal communication skills. o Microsoft Office Suite (or equivalent).
o Use computer and other office equipment effectively.
 Licenses and/or certifications associated with the assignment, such as:
o PC 830/832 course certified by POST upon hire.
o American Red Cross certification in first aid, CPR/AED and Water Safety certification upon hire or within 90 days of employment.
o Certification as a Field Training Officer by POST is required prior to advancement to “D” Step.

 Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business.  Requires completion of a background investigation to the satisfaction of the City.  The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

CONDITIONS OF EMPLOYMENT:

CITY OF SANTA MARIA, CALIFORNIA

PARK SERVICES OFFICER III
Attachment A

Page 4 of 5 ends

SUPPLEMENTAL INFORMATION:
 May require completion of a pre-employment physical to the satisfaction of the City.  Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

CITY OF SANTA MARIA, CALIFORNIA

PARK SERVICES OFFICER III
Attachment A

Page 5 of 5 ends

EMPLOYEE CONFIRMATION

☐I have read and understand the job description for my position. I am able to perform all the essential functions of this position. I agree to comply with City policies and all laws, rules, regulations and standards of conduct related to my position. 

Employee Date

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective10-01-2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 322 ACCOUNT CLERK - SCALE HOUSE g 1,792.84 1,882.48 1,976.60 2,075.43 2,179.20 324 ACCOUNT CLERK I g 1,749.07 1,836.52 1,928.35 2,024.77 2,126.01 323 ACCOUNT CLERK II g 1,934.36 2,031.08 2,132.63 2,239.26 2,351.22 370 ACCOUNTING TECHNICIAN I g 2,124.16 2,230.37 2,341.89 2,458.98 2,581.93 371 ACCOUNTING TECHNICIAN II g 2,342.40 2,459.52 2,582.50 2,711.63 2,847.21 374 ACCOUNTING TECHNICIAN III g 2,459.51 2,582.49 2,711.61 2,847.19 2,989.55 367 ADMINISTRATIVE ASSISTANT g 2,331.53 2,448.11 2,570.52 2,699.05 2,834.00 436 ADMINISTRATIVE LEADER m 3,458.64 3,614.28 3,776.92 3,946.88 4,124.49 4,310.09 4,504.04 4,706.72 447 ARFF SPECIALIST I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 448 ARFF SPECIALIST II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 176 ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
146 ASSISTANT CITY MANAGER (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
203
ASSISTANT PLANNER g 2,386.39 2,505.71 2,631.00 2,762.55 2,900.68 008 ASSISTANT TO THE CITY MANAGER m 4,472.45 4,696.07 4,930.87 5,177.41 5,436.28 204 ASSOCIATE PLANNER g 3,010.89 3,161.43 3,319.50 3,485.48 3,659.75 176 ASST DIR OF RECREATION & PARKS (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
388
AUTOMOTIVE SERVICE WRITER g 2,533.34 2,660.01 2,793.01 2,932.66 3,079.29 140 BUILDING DIVISION MANAGER m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 217 BUILDING INSPECTOR I g 2,517.25 2,643.11 2,775.27 2,914.03 3,059.73 220 BUILDING INSPECTOR II g 2,775.92 2,914.72 3,060.46 3,213.48 3,374.15 347 BUILDING PERMIT TECHNICIAN I g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 348 BUILDING PERMIT TECHNICIAN II g 2,386.65 2,505.98 2,631.28 2,762.84 2,900.98 438 BUSINESS LEADER m 4,918.53 5,139.86 5,371.16 5,612.86 5,865.44 6,129.38 6,405.21 6,693.44 173/174/
175/181 BUSINESS PROGRAM LEADER (Broadband) m 3,458.64 - - - 6,295.25 164 BUSINESS SYSTEMS ANALYST m 3,843.08 4,035.23 4,236.99 4,448.84 4,671.28 230 CAD TECHNICIAN g 2,643.52 2,775.70 2,914.49 3,060.21 3,213.22 264 CHIEF BUILDING INSPECTOR g 3,059.46 3,212.43 3,373.05 3,541.70 3,718.79 130 CHIEF DEPUTY CITY CLERK m 4,330.10 4,546.61 4,773.94 5,012.64 5,263.27 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
146 CHIEF INFORMATION OFFICER (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
150 CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 8,319.23 - - - 12,478.85 226 CHIEF PUBLIC WORKS INSPECTOR g 2,680.06 2,814.06 2,954.76 3,102.50 3,257.63 146 CITY ATTORNEY (Corp Leader Broadband - Non
Safety) m 7,864.91 - - - 12,004.34
179 CITY MANAGER (Broadband) m 9,766.02 - - - 13,906.52 166 CODE ENFORCEMENT OFFICER I g 2,327.73 2,444.12 2,566.33 2,694.65 2,829.38 167 CODE ENFORCEMENT OFFICER II g 2,541.92 2,669.02 2,802.47 2,942.59 3,089.72 165 CODE ENFORCEMENT SUPERVISOR g 3,059.60 3,212.58 3,373.21 3,541.87 3,718.96 168 CODE ENFORCEMENT TECHNICIAN g 1,872.00 1,965.60 2,063.88 2,167.07 2,275.42 211 COMMUNITY PROGRAMS MANAGER m 4,179.80 4,388.79 4,608.23 4,838.64 5,080.57 340 CONFIDENTIAL OFFICE CLERK I m 1,573.80 1,652.49 1,735.11 1,821.87 1,912.96 341 CONFIDENTIAL OFFICE CLERK II m 1,738.87 1,825.81 1,917.10 2,012.96 2,113.61 311 CONFIDENTIAL SECRETAR
Y m 2,174.87 2,283.61 2,397.79 2,517.68 2,643.56
343 CONFIDENTIAL TECHNICIAN I m 2,174.87 2,283.61 2,397.79 2,517.68 2,643.56 344 CONFIDENTIAL TECHNICIAN II m 2,397.79 2,517.68 2,643.56 2,775.74 2,914.53 346 CONFIDENTIAL TECHNICIAN III m 2,775.75 2,914.54 3,060.27 3,213.28 3,373.94 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY
(Broadband) m 7,864.91 - - - 12,004.34
150 CORPORATE/EXECUTIVE LEADER - SAFETY
(Broadband) psm 8,319.23 - - - 12,478.85
265 CREW LEADER/MAINTENACE SPECIALIST g 2,280.46 2,394.48 2,514.20 2,639.91 2,771.91 298 CRIME ANALYST g 2,729.57 2,866.05 3,009.35 3,159.82 3,317.81 421 CRIME LAB AND EVIDENCE SUPV pn 4,157.81 4,365.70 4,583.99 4,813.19 5,053.85 417 CRIMINALISTICS TECHNICIAN I pn 2,594.47 2,724.19 2,860.40 3,003.42 3,153.59 418 CRIMINALISTICS TECHNICIAN II pn 3,363.72 3,531.91 3,708.51 3,893.94 4,088.64 331 CUSTOMER SERVICE CLERK g 1,506.06 1,581.36 1,660.43 1,743.45 1,830.62 389 CUSTOMER SERVICE TECHNICIAN g 2,193.40 2,303.07 2,418.22 2,539.13 2,666.09 439 DEPUTY BUILDING OFFICIAL m 3,894.39 4,089.11 4,293.57 4,508.25 4,733.66 373 DEPUTY CITY CLERK m 2,408.16 2,528.57 2,655.00 2,787.75 2,927.14 009 DEPUTY CITY MANAGER m 5,951.96 6,249.56 6,562.04 6,890.14 7,234.65 176

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER (Org Leader Broadband - Non Safety) m 6,209.15 - - - 10,348.58 Bi-Weekly Rates
10/01/2024

Page 1 of 4 ends

Attachment B
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective10-01-2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
178 DEPUTY FIRE CHIEF (Org Leader Broadband-
Safety) psmf 6,447.41 - - - 10,607.03
424 DIGITAL FORENSICS EXAMINER pn 3,628.46 3,809.88 4,000.37 4,200.39 4,410.41 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
146 DIR OF PUBLIC WORKS (Corp Leader Broadband -
Non Safety) m 7,864.91 - - - 12,004.34
146 DIR OF RECREATION & PARKS (Corp Leader
Broadband - Non Safety) m 7,864.91 - - - 12,004.34
146 DIRECTOR OF FINANCE (Corp Leader Broadband -
Non Safety) m 7,864.91 - - - 12,004.34
146 DIRECTOR OF UTILITIES (Corp Leader Broadband -
Non Safety) m 7,864.91 - - - 12,004.34
319 DISPATCHER I pn 2,528.10 2,654.51 2,787.24 2,926.60 3,072.93 320 DISPATCHER II pn 2,932.60 3,079.23 3,233.19 3,394.85 3,564.59 239 ELECTRICIAN I g 2,656.92 2,789.77 2,929.26 3,075.72 3,229.51 227 ELECTRICIAN II g 3,075.72 3,229.51 3,390.99 3,560.54 3,738.57 302 ENGINEER I g 3,060.17 3,213.18 3,373.84 3,542.53 3,719.66 303 ENGINEER II g 3,373.86 3,542.55 3,719.68 3,905.66 4,100.94 317 ENGINEER III g 3,719.70 3,905.69 4,100.97 4,306.02 4,521.32 231 ENGINEERING TECH II g 2,382.31 2,501.43 2,626.50 2,757.83 2,895.72 232 ENGINEERING TECH III g 2,643.52 2,775.70 2,914.49 3,060.21 3,213.22 228 EQUIPMENT MECHANIC I g 2,200.20 2,310.21 2,425.72 2,547.01 2,674.36 225 EQUIPMENT MECHANIC II g 2,371.09 2,489.64 2,614.12 2,744.83 2,882.07 190 EXECUTIVE ASSISTANT m 2,954.65 3,102.38 3,257.50 3,420.38 3,591.40 253 FACILITIES SUPERVISOR g 3,208.25 3,368.66 3,537.09 3,713.94 3,899.64 281 FIELD MECHANIC g 2,492.31 2,616.93 2,747.78 2,885.17 3,029.43 332 FINANCE CLERK I g 1,792.86 1,882.50 1,976.63 2,075.46 2,179.23 333 FINANCE CLERK II g 1,977.00 2,075.85 2,179.64 2,288.62 2,403.05 329 FINANCE LEAD CLERK g 2,174.74 2,283.48 2,397.65 2,517.53 2,643.41 449 FIRE BATTALION CHIEF psm
f 6,000.81 6,300.85 6,615.89 6,946.68 7,294.01
450 FIRE CAPTAIN f 3,681.37 3,865.44 4,058.71 4,261.65 4,474.73 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 8,319.23 - - - 12,478.85 451 FIRE ENGINEER f 3,233.58 3,395.26 3,565.02 3,743.27 3,930.43 452 FIRE FIGHTER f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 453 FIRE FIGHTER IN TRAINING f 2,191.45 2,301.02 2,416.07 2,536.87 2,663.71 443 FIRE INSPECTOR I f 2,553.12 2,680.78 2,814.82 2,955.56 3,103.34 444 FIRE INSPECTOR II f 2,814.83 2,955.57 3,103.35 3,258.52 3,421.45 446 FIRE MARSHAL m 5,861.06 6,154.11 6,461.82 6,784.91 7,124.16 295 FIRE PREVENTION OFFICER I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 296 FIRE PREVENTION OFFICER II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 254 FLEET SERVICES SUPERVISOR g 3,368.69 3,537.12 3,713.98 3,899.68 4,094.66 182 GIS ANALYST g 3,608.37 3,788.79 3,978.23 4,177.14 4,386.00 299 GIS MANAGER m 3,730.32 3,916.84 4,112.68 4,318.31 4,534.23 192 GIS TECHNICIAN I g 2,811.50 2,952.08 3,099.68 3,254.66 3,417.39 193 GIS TECHNICIAN II g 3,099.67 3,254.65 3,417.38 3,588.25 3,767.66 372 GRANTS SPECIALIST I g 2,454.82 2,577.56 2,706.44 2,841.76 2,983.85 378 GRANTS SPECIALIST II g 2,706.46 2,841.78 2,983.87 3,133.06 3,289.71 209 GROUNDSKEEPER g 1,663.99 1,747.19 1,834.55 1,926.28 2,022.59 400 HEAVY EQUIPMENT MECHANIC g 2,692.55 2,827.18 2,968.54 3,116.97 3,272.82 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,386.65 2,505.98 2,631.28 2,762.84 2,900.98 423 INVESTIGATIVE SPECIALIST pn 2,515.88 2,641.67 2,773.75 2,912.44 3,058.06 426 INVESTIGATIVE SPECIALIST I (Flex) pn 2,515.88 2,641.67 2,773.75 2,912.44 3,058.06 427 INVESTIGATIVE SPECIALIST II (Flex) pn 2,773.76 2,912.45 3,058.07 3,210.97 3,371.52 286 LABORATORY COORDINATOR g 2,962.75 3,110.89 3,266.43 3,429.75 3,601.24 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,590.59 2,720.12 2,856.13 2,998.94 3,148.89 274 LANDFILL HEAVY EQUIP OPR g 2,349.69 2,467.17 2,590.53 2,720.06 2,856.06 276 LANDFILL HEAVY EQUIP OPR II g 2,467.17 2,590.53 2,720.06 2,856.06 2,998.86 432 LEAD CUSTOMER SERVICE TECHNICIAN g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 282 LEAD MECHANIC g 2,747.81 2,885.20 3,029.46 3,180.93 3,339.98 425 LEAD POLICE SERVICE TECHNICIAN pn 2,629.14 2,760.60 2,898.63 3,043.56 3,195.74 307 LEAD WASTEWATER OPERATOR g 3,090.40 3,244.92 3,407.17 3,577.53 3,756.41 308 LEAD WATER OPERATOR g 3,090.40 3,244.92 3,407.17 3,577.53 3,756.41 428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL m 2,775.75 2,914.54 3,060.27 3,213.28 3,373.94 350 LIBRARIAN I g 2,289.79 2,404.28 2,524.49 2,650.71 2,783.25 248 LIBRARIAN II g 2,529.93 2,656.43 2,789.25 2,928.71 3,075.15 147 LIBRARIAN III m 4,266.77 4,480.11 4,704.12 4,939.33 5,186.30 352 LIBRARY ASSISTANT I g 1,932.62 2,029.25 2,130.71 2,237.25 2,349.11 10/01/2024

Page 2 of 4 ends

Attachment B
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective10-01-2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
354 LIBRARY ASSISTANT II g 2,130.99 2,237.54 2,349.42 2,466.89 2,590.23 351 LIBRARY CLERK g 1,506.06 1,581.36 1,660.43 1,743.45 1,830.62 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non
Safety) m 7,864.91 - - - 12,004.34
353 LIBRARY TECHNICIAN g 2,125.23 2,231.49 2,343.06 2,460.21 2,583.22 244 MAINTENANCE WORKER I g 1,794.91 1,884.66 1,978.89 2,077.83 2,181.72 240 MAINTENANCE WORKER II g 1,934.36 2,031.08 2,132.63 2,239.26 2,351.22 330 OFFICE ASSISTANT I g 1,506.06 1,581.36 1,660.43 1,743.45 1,830.62 328 OFFICE ASSISTANT II g 1,663.99 1,747.19 1,834.55 1,926.28 2,022.59 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON
SAFETY (Broadband) m 6,209.15 - - - 10,348.58
177 ORGANIZATIONAL / ENTERPRISE LEADER -
SAFETY (Broadband) psm 6,447.41 - - - 10,607.03
382 OUTREACH COORDINATOR g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 183 PARK SERVICE OFFICER g 1,841.76 1,933.85 2,030.54 2,132.07 2,238.67 238 PARK SERVICES OFFICER II g 2,234.79 2,346.53 2,463.86 2,587.05 2,716.40 283 PARK SERVICES OFFICER III g 2,862.75 3,005.89 3,156.18 3,313.99 3,479.69 268 PARKS & FOREST SUPERVISOR g 3,181.43 3,340.50 3,507.53 3,682.91 3,867.06 430 PEG PRODUCTION MANAGER m 2,979.48 3,128.45 3,284.87 3,449.11 3,621.57 278 PLAN CHECK ENGINEER m 4,724.94 4,961.19 5,209.25 5,469.71 5,743.20 124 PLANNING DIVISION MANAGER m 5,988.50 6,287.93 6,602.33 6,932.45 7,279.07 216 PLANNING TECHNICIAN g 2,177.92 2,286.82 2,401.16 2,521.22 2,647.28 297 PLANS EXAMINER g 2,910.57 3,056.10 3,208.91 3,369.36 3,537.83 422 POLICE CORPORAL p 3,650.13 3,832.64 4,024.27 4,225.48 4,436.75 177 POLICE DIVISION COMMANDER (Org Leader
Broadband - Safety) psmp 6,447.41 - - - 10,607.03
416 POLICE LIEUTENANT pmm 5,725.95 6,012.25 6,312.86 6,628.50 6,959.93 413 POLICE OFFICER p 3,386.97 3,556.32 3,734.14 3,920.85 4,116.89 355 POLICE RECORDS SUPERVISOR g 2,685.95 2,820.25 2,961.26 3,109.32 3,264.79 327 POLICE RECORDS TECH-DETECTIVES g 2,205.00 2,315.25 2,431.01 2,552.56 2,680.19 325 POLICE RECORDS TECHNICIAN I g 2,041.79 2,143.88 2,251.07 2,363.62 2,481.80 326 POLICE RECORDS TECHNICIAN II g 2,205.00 2,315.25 2,431.01 2,552.56 2,680.19 410 POLICE SERGEANT pmm 4,622.39 4,853.51 5,096.19 5,351.00 5,618.55 256 POLICE SERVICES TECHNICIAN pn 2,384.71 2,503.95 2,629.15 2,760.61 2,898.64 390 POLICE TRAINEE pn 2,842.06 2,984.16 3,133.37 3,290.04 3,454.54 293 PRINCIPAL CIVIL ENGINEER m 5,
270.93 5,534.48 5,811.20 6,101.76 6,406.85
127 PRINCIPAL PLANNER m 4,701.33 4,936.40 5,183.22 5,442.38 5,714.50 437 PROGRAM LEADER m 4,124.48 4,310.08 4,504.04 4,706.72 4,918.52 5,139.85 5,371.15 5,612.86 362 PROPERTY-EVIDENCE CLERK g 2,382.67 2,501.80 2,626.89 2,758.23 2,896.14 241 PUBLIC WORKS INSPECTOR g 2,430.91 2,552.46 2,680.08 2,814.08 2,954.78 135 PUBLIC WORKS OPERATIONS MGR m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 169 PUBLIC WORKS TECHNICIAN I g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 170 PUBLIC WORKS TECHNICIAN II g 2,386.65 2,505.98 2,631.28 2,762.84 2,900.98 257 RECREATION COORDINATOR g 2,291.84 2,406.43 2,526.75 2,653.09 2,785.74 285 RECREATION SUPERVISOR g 2,652.43 2,785.05 2,924.30 3,070.52 3,224.05 259 RECREATION TECHNICIAN g 2,156.35 2,264.17 2,377.38 2,496.25 2,621.06 316 REGULATORY COMPLIANCE MANAGER m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 252 REGULATORY COMPLIANCE SPECIALIST I g 2,420.65 2,541.68 2,668.76 2,802.20 2,942.31 314 REGULATORY COMPLIANCE SPECIALIST II g 2,668.76 2,802.20 2,942.31 3,089.43 3,243.90 431 REGULATORY COMPLIANCE SUPERVISOR g 3,059.60 3,212.58 3,373.21 3,541.87 3,718.96 312 SECRETARY g 2,050.37 2,152.89 2,260.53 2,373.56 2,492.24 313 SECRETARY TO THE CITY MANAGER m 2,688.74 2,823.18 2,964.34 3,112.56 3,268.19 176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 6,209.15 - - - 10,348.58
349 SENIOR BUILDING PERMIT TECH g 2,547.17 2,674.53 2,808.26 2,948.67 3,096.10 292 SENIOR CIVIL ENGINEER g 4,073.98 4,277.68 4,491.56 4,716.14 4,951.95 267 SENIOR CREW LEADER-MAINT SPEC g 2,394.47 2,514.19 2,639.90 2,771.90 2,910.50 321 SENIOR DISPATCHER pn 3,234.64 3,396.37 3,566.19 3,744.50 3,931.73 237 SENIOR PARK SERVICES OFFICER g 3,349.86 3,517.35 3,693.22 3,877.88 4,071.77 205 SENIOR PLANNER g 3,549.61 3,727.09 3,913.44 4,109.11 4,314.57 201 SENIOR PLANS EXAMINER g 3,373.86 3,542.55 3,719.68 3,905.66 4,100.94 337 SENIOR POLICE RECORDS TECH g 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20 163 SENIOR PROJECT MANAGER m 4,472.45 4,696.07 4,930.87 5,177.41 5,436.28 210 SENIOR SYSTEMS ANALYST m 4,812.24 5,052.85 5,305.49 5,570.76 5,849.30 304 SENIOR TRAFFIC SIGNAL TECH g 2,856.01 2,998.81 3,148.75 3,306.19 3,471.50 184 SHAREPOINT DEVELOPER g 3,680.95 3,865.00 4,058.25 4,261.16 4,474.22 195 SOLID WASTE COLLECTIONS SUPV g 3,333.47 3,500.14 3,675.15 3,858.91 4,051.86 196 SOLID WASTE EQUIP CREW LDR g 2,289.03 2,403.48 2,523.65 2,649.83 2,782.32 246 SOLID WASTE EQUIP LEAD OPR g 2,531.50 2,658.08 2,790.98 2,930.53 3,077.06 222 SOLID WASTE EQUIPMENT OPR I g 2,137.26 2,244.12 2,356.33 2,474.15 2,597.86 10/01/2024

Page 3 of 4 ends

Attachment B
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective10-01-2024
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
224 SOLID WASTE EQUIPMENT OPR II g 2,180.00 2,289.00 2,403.45 2,523.62 2,649.80 197 SOLID WASTE LANDFILL SUPV g 3,333.47 3,500.14 3,675.15 3,858.91 4,051.86 154 SOLID WASTE MANAGER m 5,270.93 5,534.48 5,811.20 6,101.76 6,406.85 380 SPECIAL DISTRICTS COORDINATOR g 3,181.43 3,340.50 3,507.53 3,682.91 3,867.06 358 SPECIAL DISTRICTS SUPERVISOR g 3,548.99 3,726.44 3,912.76 4,108.40 4,313.82 381 SPECIAL DISTRICTS TECHNICIAN g 2,454.32 2,577.04 2,705.89 2,841.18 2,983.24 271 STREET MAINT SUPERVISOR g 3,208.25 3,368.66 3,537.09 3,713.94 3,899.64 214 SYSTEMS ANALYST I g 3,337.92 3,504.82 3,680.06 3,864.06 4,057.26 215 SYSTEMS ANALYST II g 3,680.95 3,865.00 4,058.25 4,261.16 4,474.22 290 TRAFFIC SIGNAL TECHNICIAN g 2,656.76 2,789.60 2,929.08 3,075.53 3,229.31 202 TRANSIT ASSISTANT g 1,663.99 1,747.19 1,834.55 1,926.28 2,022.59 229 TRANSIT COORDINATOR g 2,339.62 2,456.60 2,579.43 2,708.40 2,843.82 185 TRANSIT PLANNER g 3,024.98 3,176.23 3,335.04 3,501.79 3,676.88 288 TRANSIT SERVICES MANAGER m 4,867.99 5,111.39 5,366.96 5,635.31 5,917.08 383 UTILITIES ACCOUNTING TECH I g 2,124.16 2,230.37 2,341.89 2,458.98 2,581.93 384 UTILITIES ACCOUNTING TECH II g 2,342.40 2,459.52 2,582.50 2,711.63 2,847.21 385 UTILITIES ACCOUNTING TECH III g 2,459.51 2,582.49 2,711.61 2,847.19 2,989.55 387 UTILITIES OUTREACH SPECIALIST g 1,928.09 2,024.49 2,125.71 2,232.00 2,343.60 207 UTILITIES TECHNOLOGY ANALYST g 3,337.92 3,504.82 3,680.06 3,864.06 4,057.26 334 UTILITY BILLING LEAD CLERK g 2,174.74 2,283.48 2,397.65 2,517.53 2,643.41 223 UTILITY BILLING SUPERVISOR g 2,283.46 2,397.63 2,517.51 2,643.39 2,775.56 306 WASTEWATER OPERATOR g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 405 WASTEWATER OPERATOR I g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 406 WASTEWATER OPERATOR II g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 407 WASTEWATER OPERATOR III g 2,886.41 3,030.73 3,182.27 3,341.38 3,508.45 305 WASTEWATER OPERATOR TRAINEE g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 198 WASTEWATER SUPERVISOR g 3,830.42 4,021.94 4,223.04 4,434.19 4,655.90 247 WATER CONSERVATION SPECIALIST g 1,934.36 2,031.08 2,132.63 2,239.26 2,351.22 309 WATER OPERATOR g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 402 WATER OPERATOR I g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 403 WATER OPERATOR II g 2,618.05 2,748.95 2,886.40 3,030.72 3,182.26 404 WATER OPERATOR III g 2,886.41 3,030.73 3,182.27 3,341.38 3,508.45 310 WATER OPERATOR TRAINEE g 2,325.08 2,441.33 2,563.40 2,691.57 2,826.15 258 WATER RESOURCES LEAD OPERATOR g 3,140.26 3,297.27 3,462.13 3,635.24 3,817.00 134 W
ATER RESOURCES MANAGER m 5,270.93 5,534.48 5,811.20 6,101.76 6,406.85 263 WATER RESOURCES OPERATOR g 2,848.27 2,990.68 3,140.21 3,297.22 3,462.08 199 WATER SUPERVISOR g 3,830.42 4,021.94 4,223.04 4,434.19 4,655.90 243 WATER SYSTEM OPERATOR I g 2,268.43 2,381.85 2,500.94 2,625.99 2,757.29 249 WATER SYSTEM OPERATOR II g 2,554.11 2,681.82 2,815.91 2,956.71 3,104.55 10/01/2024

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Attachment B
City of Santa Maria
Schematic Hourly Rates
Effective 10/01/2024
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 19.96 20.96 22.01 23.11 24.27
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47 - -
as ASSISTANT CLERK - OFFICE e 16.00 16.80 17.64 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - bp BUSINESS PROGRAM LEADER I (Broadband) mpt 41.17 - - - 52.98 cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66
zc CLERK II z 17.23 18.09 18.99 19.94 20.94
zx COMMUNITY OUTREACH COORDINATOR z 24.35 25.57 26.85 28.19 29.60 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER* e 16.00 16.80 17.64 - - ya EMERGENCY SERVICES SPECIALIST z 33.41 35.08 36.83 38.67 40.60 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 20.52 21.55 22.63 23.76 24.95 zq FACILITY SPECIALIST III z 22.07 23.17 24.33 25.55 26.83 lo GENERAL LABORER e 16.00 16.80 17.64 - -
zl GRAPHICS TECHNICIAN z 18.96 19.91 20.91 21.96 23.06
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL e 16.00 16.80 17.64 - -
ei INTERN - PROFESSION e 16.00 16.80 17.64 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 18.11 19.02 19.97 20.97 22.02
lp LIBRARY PAGE e 16.00 16.80 17.64 - -
zg LIBRARY TECHNICAL ASSISTANT z 20.49 21.51 22.59 23.72 24.91 lg LIFEGUARD e 16.00 16.80 17.64 - -
mt MAINTENANCE TECHNICIAN e 16.00 16.80 17.64 - -
ma MULTIMEDIA ASSISTANT e 16.00 16.80 17.64 - -
ps PARK SERVICES AIDE e 16.00 16.80 17.64 - -
zy PARK SERVICES COORDINATOR z 42.48 44.60 46.83 49.17 51.63 pc POLICE CADET e 16.75 17.59 18.47 - -
zi POLICE RECORDS CLERK z 18.98 19.93 20.93 21.98 23.08 po PROVISIONAL OFFICER e 39.91 41.91 44.01 46.21 48.52
ra RECREATION ACTIVITY SPECIALIST z 18.30 19.22 20.18 21.19 22.25 re RECREATION LEADER II e 16.00 16.80 17.64 - -
rc REGULATORY COMPLIANCE CLERK e 16.00 16.80 17.64 - -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
ze SECURITY GUARD z 20.81 21.85 22.94 24.09 25.29
zz SENIOR LIFEGUARD z 20.21 21.22 22.28 23.39 24.56
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 16.00 16.80 17.64 - -
zt STAFF ASSISTANT z 17.60 18.48 19.40 20.37 21.39
si
SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 16.00 16.80 17.64 - -
t1 TECHNICAL AIDE I e 16.00 16.80 17.64 - -
t2 TECHNICAL AIDE II e 16.00 16.80 17.64 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 20.49 21.51 22.59 23.72 24.91
Part Time Rates

Page 1 of 1 ends

Attachment B
FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Community Development Director Dana Eady

SUBJECT: Community Development Block Grant Capital Project Proposals

Description:

The City Council will review the Capital project proposals for Fiscal Year (FY) 2025-26 Community Development Block Grant funding and provide the Block Grants Advisory Committee and participating applicants with direction as to the projects that should be given priority for the upcoming funding cycle.

RECOMMENDATION:

Staff recommend s that the City Council receive this report and direct the Fiscal Year 2025-26 Community Development Block Grant Capital project proposal to continue with the application process.

BACKGROUND:

This is the ninth consecutive year that the City Council has participated in the Capital fund allocation process by conducting a preliminary review of the proposed projects prior to their review by the Block Grants Advisory Committee ( BGAC). This provides the City Council with the ability to prioritize these potential projects before agencies go through the extensive application process. In addition, BGAC members will use the City Council’s directives as one of several factors to assist them in deciding the projects that will be recommended to receive Community Development Block Grant (CDBG) Capital funding.

On August 20, 2024, the City Council approved to utilize FY 2025 -26 CDBG Capital funding for only City projects.

DISCUSSION:

The deadline to submit proposals for Fiscal Year 2025-26 CDBG Capital funding was Thursday, September 12, 2024. Staff received one eligible proposal. In addition, the City annually sets aside CDBG Capital funding to cover the administrative costs associated with managing the City’s Tenant Based Rental Assistance (TBRA) program. TBRA is funded through the HOME Investment Partnership Program, but since the City obtains its HOME funding through the County of Santa Barbara's HOME Consortium, the City cannot 2 use that funding source to cover the administration of the grant. However, CDBG Capital funding can be used to help cover these administrative costs. The proposed project and TBRA allocation total $1,076,720. The requests are as follows:

Agency Name Proposed Project
 City of Santa Maria / Rec & Parks SM Community Sports Park  City of Santa Maria / Com Dev TBRA Administration

While staff has not been notified of the total amount of funding the United States Department of Housing and Urban Development (HUD) will provide to the City for the upcoming fiscal year, the City will likely receive approximately $1.4 million based on the current year’s allocation. Of that amount, it is estimated that $1 million will be available for Capital funding.

A summary of the proposals with staff’s notes is included in Attachment A, along with the proposal in Attachment B. Staff recommends that the City Council approve the pursuit of the Sports Complex application as well as the TBRA Administration set-aside.

Alternative(s):

The City Council could open the application process and allow outside agencies to apply for Capital funding . H owever, this would be different than the City Council’s d irection provided on August 20, 2024, to only allow City Departments to apply for Capital funding for Fiscal Year 2025-26. In addition, the Sports Complex has additional CDBG grant funding and State grant funding that both have expiration dates. Obtaining this additional funding to complete the project would further ensure that it is completed on time.

Fiscal Considerations
HUD has not released the amount of proposed Capital funding for Fiscal Year 2025-26, but staff anticipates having approximately $1 million available for Capital projects.

Impact to the Community
The proposed action will have a positive impact on the community by providing a much needed area for the community to play and participate in sports. This action will also allow the committee to make decisions on how to proceed in the CDBG application process.

ATTACHMENTS
A: Summary of Capital Project Proposals
B: FY 2025-26 Capital Project Proposals
Agency Name Project Name Project Summary CDBG
Eligibility Priority CDBG Regulation Notes
1 City of Santa Maria /
Recreation and Parks
Department
Santa Maria
Community Sports Park
(SMCSP)
The Recreation and Parks Department will transform a highly visible property currently used for agricultural farmland into a 19.7- acre sports complex. The project can be considered an expansion of the Minami Community Center Park and the Adam Basin located at 600 West Enos Drive. The facility has also been designed to include new walking trails designed for youth, seniors, and families, and multi-generational exercise stations, playground, and basketball courts that are not offered at Adam Park. This project will include four large fields suitable for soccer, lacrosse, rugby, futsal, skill building, and practice games. In addition to providing fields for organized sports, community events can be held at the site bringing together individuals who can enjoy safe walking trails, exercise stations, and playground. *Prevailing wage, Section, and BABA 3 WILL apply. NEPA has already
been completed as CDBG FY 2024-25 funding was provided.

Yes
#4 - Revitalize
existing
neighborhood
s
Regulation 24 CFR §570.201(c) Public facilities and
improvements. Acquisition, construction, reconstruction, rehabilitation or installation of public facilities and improvements, except as provided in 24 CFR §570.207(a)(1), carried out by the recipient or other public or private nonprofit entities. In undertaking such activities, design features and improvements which promote energy efficiency may be
included. Such activities may also include the execution of architectural design features, and similar treatments intended to enhance the aesthetic quality of facilities and improvements receiving CDBG assistance, such as decorative pavements, railings, sculptures, pools of water and fountains, and other works of art. Also, Regulation 24 CFR §570.201(2)(i). The repairing of streets, sidewalks, parks, playgrounds, publicly owned utilities, and public buildings.

The amount requested will help complete the SMCSP and any funding allocated will be used for that purpose. CDBG FY 2024- 25 in the amount of $482,006 was provided for this project.

2 City of Santa Maria /
Community Programs
Division
Tenant Based Rental
Assistance (TBRA)
Program Administration
This funding is set aside to assist the Community Programs Division in covering the administrative costs associated with managing the Tenant Based Rental Assistance (TBRA) Program.

TBRA provides up to $2,500 to income qualifying individuals that need assistance covering their rental deposit in Santa Maria.

Yes
#3 - Provide
Affordable
Housing
Regulation 24 CFR §570.201(k) or 42 USC 5305 (a)(20) -
Housing services, except Housing Counseling, under 24 CFR

5.100, in support of the HOME program.

The TBRA program is funded through HOME, but since the City obtains its funding through the County of Santa Barbara's HOME Consortium, the City cannot use any of that funding to cover the administration of the grant. CDBG Capital funding can be used to help cover the administrative costs associated with a HOME program.

Attachment A
15,000$
TBRA is an ongoing Capital funding allocation
$ 1,061,720
Community Development Block Grant (CDBG) Program
Summary of Capital Proposals for Fiscal Year 2025-26
Last updated by RR on 9/16/24
Amount
Requested

ATTACHMENT A
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Attachment B
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Attachment B

PART B

BUDGET FOR PROPOSED CAPITAL DEVELOPMENT PROJECT

Agency Name: City of Santa Maria Recreation and Parks Department Project Name: Santa Maria Community Sports Park
Budget Contact: Dennis Smitherman / Neville Smeda

Does federal labor standards and Davis-Bacon prevailing wages apply? Yes / No ?

If yes, ensure the budget below reflects that additional cost as it will dramatically increase the overall budget.

If uncertain, contact Community Programs Division for determination.

REVENUE Total Project Budget Total Funds Committed
Column A Column B
Sources of Funds:
1 2025-2026 CDBG Funds City of Santa
Maria (Proposed) $1,061,720
$0.00
2 2024-2025 CDBG Funds City of Santa
Maria
$457,906
$457,906
3 CA Dept. of Parks and Rec. Prop. 68 $6,100,000 $6,100,000

4 Santa Barbara County $1,500,000 $1,500,000

5 City of Santa Maria $1,000,000 $1,000,000

6 Local Assistance Specified Grant $1,000,000
$1,000,000
7 8 TOTAL FUNDING
(Add 1 thru 7) $11,119,626
$10,057,906

Attachment B

EXPENSES Total Project Budget CDBG Portion of
Budget
Provide a brief narrative explaining
how the CDBG funding will be used
under the requested line item.

Column A Column B Column C
Estimated Costs:
9 Design / Engineering / Environmental 0
10 Property Acquisition
0 11 Construction
$10,507,000 $1,061,720 General construction cost
12 Financing / Legal
0 13 Demolition or Clearance
$502,863 0
14 Site Improvements
0 15 Admin. / Activity Delivery
0 16 Off-Site Improvements
0 17 Other (Specify)
Contingency & Bid alternates $5,434,982 0
18 TOTAL COSTS
(Add 9 thru 17) $16,444,845
$1,061,720

Note: Figure in Line 1, Column A, and Line 18, Column B, must equal the amount of funds requested in this grant application. Figure in Line 18, Column A must equal Line 8, Column A.

Attachment B
FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Library Director Dawn Jackson

SUBJECT: Adoption of two Resolutions approving an Amended Joint Powers Agreement and Amended Bylaws with the Black Gold Cooperative Library System

DESCRIPTION:

The City Council will consider adopting two Resolutions approving an amended Joint Powers Agreement and amended Bylaws with the Black Gold Cooperative Library System.

RECOMMENDATIONS:

1. Adopt a Resolution approving an amended Joint Powers Agreement with the Black Gold Cooperative Library System; and

2. Adopt a Resolution approving the amended Bylaws with the Black Gold Cooperative Library System.

BACKGROUND:

The Black Gold Cooperative Library System (Black Gold) was formed in 1964 under a Joint Powers Agreement (JPA) as a means for member libraries to promote an enhanced library experience through the collective sharing of digital resources, databases, and physical materials. Black Gold member libraries include Blanchard/Santa Paula Public Library, Carpinteria Community Library, Goleta and Santa Ynez Valley libraries, Lompoc Public Library, Paso Robles City Library, and the Santa Maria Public Library (SMPL), with each jurisdictional library paying a share of Black Gold’s annual costs.

Black Gold receives its funding from member contributions, the Federal Communications Commission E -Rate program, the California Library Services Act for public libraries engaged in cooper ative efforts with neighboring libraries, grant proceeds, and interest.

The formula for member jurisdiction is a base fee and a weighted total based on circulation, population, and devices, with shared eContent based on usage. In fiscal year (FY) 2023-24, Black Gold’s operating budget was $1,103,740.

Black Gold maintains a shared Integrated Library System (ILS) for its jurisdictional members. An ILS is a centralized platform that provides library staff and patrons with a single point of access for storing and accessing library data such as the catalog of materials and patron records. In addition to staffing, maintaining an ILS, and materials 2 sharing, Black Gold offers training and support to member jurisdictions, ranging from cataloging to technical service s, sending patron notices and alerts, grants support, product research and testing, serving as a vendor intermediary, and providing courier services between member jurisdictions.

DISCUSSION:

In 2022, Black Gold began the process of reviewing the 1984 Amended Joint Powers Agreement Creating as a Separate Legal Entity the Black Gold Cooperative Library System. This is the governing document of Black Gold and has not been updated since it was amended in 1984. Due to changes to applicable laws found in the California Library Services Act (Education Code section 18700 et seq.) and the Joint Exercise of Powers Act (Government Code section 6500 et seq.) as well as other changes, Black Gold member libraries deemed it advisable to amend and restate the 1984 JPA. P articular emphasis was focused on the responsibility for the Debts of the Agency upon member withdrawal. This was done to protect the interest of all remaining members as well as the Agency itself.

Because the Bylaws are an integral part of the JPA, this document was also reviewed and minor amendments made, most significantly the voting rules for taking action. The attorneys for each of the Black Gold member libraries have contributed to and reviewed the amended JPA and Bylaws. These documents require acc eptance and execution by the governing bodies of each member library.

Alternative(s)
The City Council could choose not to adopt the Resolutions approving the amended JPA and Bylaws. If the City Council decides not to adopt the Resolutions, the SMPL will no longer be a member of Black Gold and need to fund its own ILS and other products and services currently provided through Black Gold membership.

Fiscal Considerations
In FY 2023-24, the SMPLs fee for Black Gold services was $273,920. If the Resolutions are not adopted by the City Council, and the SMPL performed Black Gold services in - house, SMPL costs would be reasonably expected to increase by $829,802 or 202 percent.

The City of Santa Maria’s adopted budget for FYs 2024-26 shows a significant structural deficit, and proposed cost saving measures will be considered by the City Council. With no additional funding available in the City’s General Fund, and the considerable additional costs of performing Black Gold services in -house, the SMPL will not be a ble to afford the cost of purchasing and operating its own ILS.

Impact to the Community
A benefit for being a member library of Black Gold is the sharing of resources, such as eContent, Hoopla, hotspots, and movie licensing, which would also cost more ou tside of Black Gold. Through materials sharing, patrons have access to hundreds of thousands of items, including but not limited to, audiobooks on CD, DVD/Blu -Rays, eBooks, 3 eAudiobooks, and eMagazines. If the SMPL opted out of the JPA , it would significantly limit patron access to a diverse array of core titles and highly circulated items, in physical and digital formats.

ATTACHMENTS
A: Amended and Restated Joint Powers Agreement of the Black Gold Cooperative Library System B: Black Gold Cooperative Library System Amended Bylaws

THE AMENDED AND RESTATED JOINT POWERS AGREEMENT

OF THE BLACK GOLD COOPERATIVE LIBRARY SYSTEM
THIS JOINT POWERS AGREEMENT is made and entered into this __ day of 2024 by and between each of the undersigned public entities which are Cities and Special District organized and existing_under the Constitution and laws of the State of California as a Member of the Black Gold Cooperative Library System (hereinafter collectively referred to as "Members" and individually as "Member'') that are parties signatory to this Agreement. Said Members are sometimes referred to herein as "parties."

RECITALS
WHEREAS, the Members, or some of them, previously entered into a Joint Powers Agreement effective July 1, 1975 to form, and thereby formed, the Black Gold Cooperative Library System, as a separate joint powers agency, which 1975 Agreement was superseded by an amended Joint Powers Agency Agreement dated October 1, 1984 (hereinafter, "the 1984 Agreement"); and
WHEREAS, due to amendments to applicable laws found in the California Library Services Act (Education Code section 18700 et seq.) and the Joint Exercise of Powers Act (Government Code section 6500 et seq.) as well as other changes the Members deem it advisable to amend and restate the 1984 Agreement.

NOW THEREFORE, for and in consideration of all the above-referenced recitals and mutual benefits, covenants, provisions and promises contained herein, The Members hereto agree as follows:

1. NAME AND POWERS
A. Pursuant to Government Code section 6507 the Members hereby create a separate public entity to administer this Agreement. The official name of the entity shall be the Black Gold Cooperative Library System, also referred to herein as "the Agency."
The Agency shall have all the powers granted to such library systems under the Government and Education Codes of the State of California and such other powers as may be necessary to accomplish the purpose of this Agreement, including, without limitation, to make and enter contracts, to employ agents or employees, to contract for legal services, to acquire, hold or dispose of property, obtain insurance and to sue or be sued in its own name and any other power provided by Government Code section 6508 and as amended. Pursuant to Government Code section 6509 the exercising of these powers by the Agency is subject to the same restrictions on exercising such powers governing the Blanchard/Santa Paula Library District. In the event of the withdrawal of the Blanchard/Santa Paula Library District ("District") from the System, or in the event the District's enabling legislation is significantly altered, the Council, as defined in section 3, may and if legally necessary shall select another Member of the System in lieu of said District, provided that two-thirds of the remaining 1 ATTACHMENT A
Members of the System have consented thereto. Such consent shall be presumed if a Member has failed to object within thirty days of its receipt of written notice of the Council's proposed designation.

B. The execution of this Amended and Restated Joint Powers Agreement ("this Agreement") amends and restates the 1984 Agreement, in the particulars set forth herein. Provided, however, the policies, rules, regulations, and decisions of the Council duly adopted prior to the formation of this Agreement, and which are not in conflict with a provision hereof shall remain in effect until modified or revoked by the Council formed hereunder.

2. PURPOSE
A. The purpose of this Agreement is to provide for the exercise of the common power of each of the Members hereto to provide library services, through an existing and separate public agency known as Black Gold Cooperative Library System which shall be responsible for administering this Agreement. This common power shall be exercised in a manner consistent with and in furtherance of the objectives of the California Library Services Act (Education Code section 18700 et seq.), hereinafter referred to as "Library Services Act", and· in such a manner that the entity created hereby shall be eligible for any grant funds that may be payable pursuant to said Act and such other laws of a similar nature, both state and federal, that now exist or that may from time to time be enacted.

This Agreement shall be construed in a manner consistent with these objectives.

The foregoing, however, shall not be deemed to limit the extent of the powers conferred on the public entity created hereby. This Agency shall possess all the powers, prerogatives, and authority necessary to plan, operate, and administer a cooperative library system, and those powers necessary to establish, improve and extend library services, held by its members, and those powers designated in Government Code section 6508, and as more specifically set forth herein.

B. It is further intended by the Members hereto that a purpose of their entering into this Agreement is to enjoy the joint sharing of benefits and costs in any and all activities the Agency is authorized to undertake including, without limitation, system-wide activities.

C. The Members shall have equal access to the full range of services available from the Agency and jointly make decisions regarding the implementation and management of the Agency, in accordance with the terms of this Agreement, to the maximum extent provided by law.

3. ADMINISTRATIVE COUNCIL
The Administrative Council (hereinafter, the "Council") is the governing body of the Agency. The Council shall be composed of a representative of each Member who shall be the head librarian of each Member. The powers, composition, duties, officers, activities, and procedures for conducting the business of the Council shall be established herein and in the Bylaws of the Agency, supplemented by the current version of Rosenburg's Rules of Order. All meetings of the Council shall comply with the 2 ATTACHMENT A
Brown Act (Government Code section 54950 et seq.). The Council shall have the power to interpret and implement this Agreement and the Bylaws and, upon majority approval of the Members at a Council meeting,., to adopt rules and regulations concerning the business of the Agency which, upon adoption, shall govern. Unless the Council designates otherwise, the Agency's fiscal year shall be July 1 to June 30 of each year.

The Council shall maintain a current inventory of the property owned by the Agency and provide for an annual audit of the accounts and records of the Agency by a certified public accountant or public accountant in compliance with section 6505 of the Government Code. The minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code and shall conform to generally accepted auditing standards. Upon unanimous vote of the Council the Agency may replace the annual special audit with an audit covering a two-year period, pursuant to Government Code section 6505(f). In addition, Section 8546.7 of the Government Code will apply to any contract the Agency enters that requires expenditure of public funds in excess of ten thousand dollars.

4. BYLAWS
The Agency shall operate pursuant to the Bylaws, which are amended and restated at the same time as this Agreement, a copy of which is attached to this Agreement as Exhibit A, and which shall be deemed to be adopted by each Member upon the Member's adoption of this Agreement. This Agreement shall control in the event of any inconsistency between it and the Bylaws.

5. TREASURER/FISCAL AGENT
Government Code section 6505.5 requires designation of the treasurer of one of the contracting parties, or in lieu thereof, the county treasurer of a county in which one of the contracting parties is situated, or a certified public accountant. The System Director of the Black Gold Cooperative Library System (the "Director") is designated the Treasurer of this Agency if the Director is a certified public accountant. If the Director is not a certified public accountant, the Council shall, by majority vote of the Members, select a Treasurer who is a certified public accountant and meets the requirements of Government Code section 6505.5 or section 6505.6. The Treasurer shall have charge of, handle and have access to the funds and other property of this Agency and shall file an official bond in the amount to be determined by majority vote of the Members. There shall be strict accountability of all funds and reports of all receipts and disbursements.

The Treasurer shall also perform the functions of Controller and Auditor. The Treasurer shall do all of the following:

A. Receive and receipt for all money of this Agency and place it in the treasury so designated to the credit of this Agency.

B. Be responsible, upon his or her official bond, for the safekeeping and. disbursement of all Agency money so held by him or her.

C. Pay, when due, out of money of the agency or entity held by him or her, all sums payable on outstanding bonds and coupons of this Agency. 3 ATTACHMENT A
D. Pay any other sums due from the Agency from Agency money, or any portion thereof, only upon warrants of the public officer performing the functions of auditor or controller who has been designated by the Agreement.

E. Verify and report in writing on the first day of July, October, January, and April of each year to the agency or entity and to the contracting parties to the Agreement the amount of money he or she holds for the agency or entity, the amount received since his or her last report, and the amount paid out since his or her last report.

Any costs of audit, including contracts with, or employment of certified public accountants or public accountants, in making an audit pursuant to applicable legal requirements shall be borne by this Agency and shall be a charge against any unencumbered funds of this Agency available for the purpose.

6. RESPONSIBILITIES OF MEMBERS
Members of the Agency agree to (a) fully participate in the Agency's programs, including in those which are required under the Library Services Act; (b) pay all monies owed to the Agency when due, including annual membership fees determined by the Council; and (c) regularly participate in the meetings and deliberations of the Council.:

A Member's failure to comply with these provisions, the Bylaws, and/or the rules and regulations adopted by the Council will constitute a breach of this Agreement and shall be subject to the remedial provisions of the Agreement.

7. MANAGEMENT AND CONTROL OF INDIVIDUAL LIBRARIES' PROPERTY AND ASSETS
Except as to Member participation in Agency system-wide programs, such as the shared integrated library system which is required, nothing herein shall limit the right of Members to administer, manage, direct and control their own libraries and library resources, independently, select their own books and other library materials, hire their own personnel, and operate according to the policies and rules established by their own joint powers agreements, bylaws and their governing bodies. Except as explicitly provided herein, nothing contained herein shall operate or be interpreted as a pledge by Members of their own assets or property to the Agency.

8. RESPONSIBILITY FOR DEBTS OF AGENCY
Except as required by Government Code section 6508.1, the debts and liabilities of the Agency shall not by virtue of this Agreement become the debts and liabilities of Members other than as provided here and under section 14.

A. If a Member withdraws from the Agency the withdrawing Member shall be liable and be responsible for, and upon demand shall promptly pay, its full and complete share of non-pension related existing and/or contingent liabilities of the Agency as of the effective date of the withdrawal. The withdrawing Member's share of such liabilities shall bear the same relationship to the whole as its most recent annual contribution for the operation of the Agency bears to the whole of all annual contributions.
4 ATTACHMENT A
B. If a Member withdraws from the Agency, but the Agency does not dissolve or terminate its contract with CalPERS and the Agency has established a plan of periodically paying down part of its unfunded accrued pension liability ("UAPL") debt to CalPERS, the withdrawing Member shall continue to be liable and financially responsible and will promptly pay thereafter to Agency upon being billed, its full and complete share of the Agency's UAPL. The withdrawing Member's share of such UAPL expense shall be determined based upon its prior years of membership and its history of contributions.

C. The withdrawing Member shall also be liable for any additional Agency expenses as of the effective date of the withdrawal that exclusively benefit the withdrawing Member as well as 100% of any early termination fees that accrue due to the withdrawal of the Member.

D. If the Agency dissolves, terminates, or otherwise ceases to exist or ends its contractual relationship with CalPERS ("the triggering events"), Government Code sections 6508.1 and 6508.2 will require all existing Members, and certain past Members, to each assume individual financial responsibility for its proportionate share of unfunded accrued pension liability calculated by CalPERS on a terminated basis pursuant to Government Code sections 20570-20593. By joining Agency, each Member promises and represents that upon occurrence of a triggering event: (i) it will undertake this obligation when requested by either CalPERS or the Agency; and (ii) that unless the Council determines differently, the proportionate share each Member will assume shall be based upon prior years of membership and its history of contributions.

9. COST ALLOCATION PLAN
The Council shall determine the annual contribution, which shall be paid by each participating Member for the operation of the activities and programs of the Agency.

Each Member's contribution shall be according to a formula, which the Council determines to be fair and equitable. The current formula, a copy of which is Exhibit 1 to the Bylaws, shall be reviewed periodically as set forth in the Bylaws.

10. CORRECTIVE AND REMEDIAL MEASURES
Whenever a majority of the Council by resolution determines that a Member has committed a remediable breach of any material obligation set forth in this Agreement, the Bylaws, or in rules and regulations adopted by the Council, the Council may give the Member written notice to that effect with reasonable specificity. The Member shall use its best efforts to promptly remedy the breach and shall inform the Council of such efforts. When a breach is not remedied within thirty (30) calendar days after notice to the Member, the Council may seek relief under Section 12.

11. APPLICABLE LAW
This Agreement shall be governed by, subject to, and construed according to the laws of the State of California.

12. DISPUTE RESOLUTION PROCEDURE
If any Member considers that any act or decision by the Agency is unfair and injurious to 5 ATTACHMENT A
it, or if the Council determines that a Member's material breach has not been remedied, the process for resolving disputes will be mediation, to be initiated by sending a written Notice of Mediation to all affected parties, then, if necessary because mediation has failed, binding arbitration pursuant to Code of Civil Procedure section 1280 et seq., with each side to bear its own attorney's fees but with the non-prevailing Member to pay the arbitrator's fees. If mediation does resolve the dispute, each side will share expenses for mediation equally. Joint selection of a mediator shall occur within thirty (30) calendar days of Notice of Mediation, and the A9ency shall notify all Members in writing of the selection. If after said 30 days the parties have not jointly selected a mediator, then each party shall within three (3) days thereafter designate a party mediator and the party mediators so designated shall within ten (10) days thereafter jointly select a neutral mediator, who shall be in charge of the mediation. If any party fails to appoint a party mediator as described herein, the other party's selected party mediator shall become the sole mediator of the dispute. If mediation does not reach an agreed resolution within forty-five (45) days after selection of the mediator, then either party may proceed to binding arbitration of the dispute pursuant to Code of Civil Procedure section 1280 et seq.

13. ADMISSION OF NEW MEMBERS
Any California Public Library may join this Agency upon the application of its governing body and upon the affirmative vote of at least all but one Member of the Council, provided that the applicant's governing body has by duly adopted resolution agreed to abide by all the terms of this Joint Powers Agreement and Bylaws. The Council shall prescribe the amount of money, if any, that shall be paid by the new agency as a prerequisite to it becoming a participant.

14. MUTUAL HOLD HARMLESS AND INDEMNIFICATION
It is agreed that each Member hereto shall defend, hold harmless and indemnify the Agency and its officers, elected officials, agents and/or employees from any and all claims, damages, demands, or liability, which arise out of or result from (i) the Member's breach of the terms and conditions of this Agreement by, or (ii) the negligent acts or omissions of such Member, its officers, agents and/or employees. The duties of each Member under this paragraph shall remain in effect even after a Member withdraws from the Agency.

It is further agreed that the Agency shall defend, hold harmless and indemnify each Member, its officers, elected officials, agents and/or employees from any and all claims, damages, demands, or liability, which arise out of or result from (i) the Agency's breach of the terms and conditions of this Agreement or (ii) the negligent acts or omissions of, the Agency, its officers, agents and/or employees.

In the event of the concurrent breach or negligence of a Member, its officers and/or employees, and the Agency, its officers, elected officials, agents and/or employees, which results in any claims, damages, demands, or liability, any resulting liability shall be apportioned under the California theory of comparative negligence as established presently, or as may be hereafter modified.

This mutual hold harmless and indemnity shall not apply to liability for unfunded accrued pension debt arising from current and past Agency employees. 6 ATTACHMENT A

15. AMENDMENTS
This Agreement may be amended by approval of all Members less one Member of the governing bodies of Members hereto. Agency shall file any notices, amendments, and/or other papers required by Government Code sections 6503.5, 6503.6 and/or 6503.7 within the time frame specified by statute.

16. DISSOLUTION
The Agency shall be dissolved by unanimous vote of the governing bodies of the Members hereto. Disposition of Agency of assets or debts shall be determined by the Council in accordance with Article XVIII of the Bylaws. After the completion of its purpose any surplus money or proper!}' of the Agency on hand shall be returned to the Members in proportion to the contributions that they have made in accordance with Government Code section 6511. For the purposes of this Agreement the "completion of its purpose" shall occur upon dissolution of Agency.

17. WITHDRAWALS
Any Member wishing to withdraw from this Agreement must do so effective on July 1 of the year following the giving of notice of withdrawal, provided that written notice thereof must be provided to the Council at least nine months prior to the effective date of withdrawal. Notice shall be in the form of a resolution adopted by the governing body of the Member wishing to withdraw and presented in writing to the Agency. Provided, withdrawal shall not be effective until the withdrawing Member has satisfied or has entered into a written agreement with the Agency to satisfy, any debts, including its share of the UAPL determined under Section 8, above, owed to the Agency. Upon failure to reach agreement the Member and the Agency shall jointly engage a mediator to facilitate reaching agreement. If, following a reasonable effort to mediate to a resolution no agreement has been reached, the Member shall either terminate its effort to withdraw or initiate binding arbitration of the dispute pursuant to Code of Civil Procedure section 1280 et seq., with the non-prevailing party responsible for the Arbitrator's fee but otherwise with each side bearing its own costs and attorney's fees. A withdrawing Member shall not be entitled to any refund of its contributions nor to any share of Agency assets. The withdrawing Member is liable for all contributions approved by the current budget including any contract renewals that are a part of the budget. The withdrawing Member may be excluded from any new contracts after the withdrawal announcement. If the Council Chair position is held by a withdrawing Member, that Member's representative shall, without need of further action, cease to be Chair. A withdrawing Member may not sit in closed session meetings of the Agency, nor shall it vote in Council meetings following giving notice to withdraw.

18. TERM
This Agreement shall continue perpetually until modified by the mutual written consent of all Members. Within thirty (30) days of the effective date hereof, the Agency shall file any notices, amendments and/or other papers required by Government Code section 6503.5, 6503.6 and/or 6503. 7.
7 ATTACHMENT A

19. AGREEMENT COMPLETE
The foregoing constitutes the full and complete Agreement of the parties hereto regarding all matters described herein. There are no oral understandings or agreements or promises not set-forth in writing herein.

20. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original.

IN Witness Hereof, the parties have executed this Amended and Restated Joint Powers Agreement by the authorized officers thereof on the dates indicated below.

Dated: -----------
City of Goleta
By:------------
Authorized Officer
Dated: -----------
BI an ch a rd/Sant a Paula Library District
By:------------
Authorized Officer
Dated: -----------
City of Lompoc
By: ____________ _
Authorized Officer
8 Dated: __________ _
City of Santa Maria
By:-------------
Authorized Officer
Dated: ------------
City of Carpinteria
By:------------
Authorized Officer
Dated: ------------
City of El Paso de Robles
By:------------
Authorized Officer

ATTACHMENT A

BLACK GOLD COOPERATIVE LIBRARY SYSTEM

AMENDED
BYLAWS
o Reviewed and Adopted - August 26, 1988
o Reviewed and Adopted - July 28, 1989
o Revised - December 15, 1989
o Revised - July 26, 1991
o Reviewed and Adopted - October 23, 1992
o Revised -April 24, 1998
o Revised and Adopted -August 26, 2005
o Revised and Adopted - February 22, 2008
o Reviewed - July 25, 2008
o Revised and Adopted -August 27, 2010
o Revised and Adopted -August 23, 2013
o Revised and Adopted - September 26, 2013
o Revised and Adopted - December 6, 2013
o Revised and Adopted - January 24, 2014
o Revised and Adopted - June 6, 2014
o Revised and Adopted - September 26, 2014
o Revised and Adopted - June 5, 2015
o Revised and Adopted - June 1, 2018
o Revised and Adopted - October 10, 2018
o Revised and Adopted -____ 2024.

ATTACHMENT B

AMENDED BYLAWS
OF THE

BLACK GOLD COOPERATIVE LIBRARY SYSTEM

LIST OF ARTICLES
PREAMBLE ....................................................................................... 2 ARTICLE I NAME ................................................................................................ 2 ARTICLE II OBJECTIVES .................................................................................... 2 ARTICLE Ill MEMBERSHIP .................................................................................. 2 ARTICLE IV SYSTEM ADMINISTRATIVE COUNCIL ............................................ 3 ARTICLE V OFFICERS AND DUTIES .................................................................. 3 ARTICLE VI MEETINGS AND QUORUM .............................................................. 4 ARTICLE VII COMMITTEES ................................................................................... 5 ARTICLE VIII SYSTEM STRUCTURE AND ORGANIZATION .................................. 6 ARTICLE IX PARLIAMENTARY AUTHORITY ........................................................ 6 ARTICLE X AMENDMENTS ................................................................................. 6 ARTICLE XI ADMINISTRATION OF THE SYSTEM .............................................. 6 ARTICLE XII BUDGET ........................................................................................... 7 ARTICLE XIII HANDLING OF FUNDS ..................................................................... 7 ARTICLE XIV PROTECTION OF PROPERTY ....... ........... ........ .............. ......... 8 ARTICLE XV FUNDING CONTRIBUTION FORMULA ... ............ ....... ... ... ......... . 8 ARTICLE XVI DATABASE, CATALOGS AND SERVICES ... ..................... .......... 8 ARTICLE XVII CREDITING BUDGET SURPLUS TO MEMBERS ..... ..... ..... ........ .. 9 ARTICLE XVIII DISTRIBUTION OF ASSETS UPON DISSOLUTION ............... ....... 9

ATTACHMENT B
2 AMENDED BYLAWS
OF THE

BLACK GOLD COOPERATIVE LIBRARY SYSTEM

PREAMBLE
These several independent public libraries, having formed the Black Gold Cooperative Library System under terms of the California Library Services Act and the Amended Joint Powers Agreement entered into by public libraries (hereinafter, "the System"l, do hereby adopt the following Bylaws for governing the structure, operation and management of the System pursuant to the Joint Powers Agreement.

ARTICLE I
NAME
The name of this entity shall be the "Black Gold Cooperative Library System", also referred to herein as "the System."

ARTICLE II

OBJECTIVES
The objectives of the System shall be to implement and achieve the purposes of the Joint Powers Agreement, as well as the Plan of Service filed with the State Librarian, in a manner consistent with the provisions of the California Government Code, sections 6500-6579 (Joint Exercise of Powers) and Education Code sections 18700- 18767 (Library Services Act). A further objective is to engage in other agreed upon programs that extend and enhance the resource sharing capabilities of the individual libraries in the System.

ARTICLE Ill

MEMBERSHIP
The membership of the System shall be limited to those libraries that are officially accepted and recognized as members by the California Library Service Board, having met the requirements set forth in the California Education Code, Sections 18700- 18766 {California Library Services Act), and the California Administrative Code (Chapter 2, Public Library Services). Additionally, new members shall also satisfy Section 13 of the Amended Joint Powers Agreement.

Black Gold Cooperative Library System Bylaws

ATTACHMENT B
3 ARTICLE IV

SYSTEM ADMINISTRATIVE COUNCIL
Section 1.

The System shall be governed by an Administrative Council ("Council") composed of one voting representative from each Member jurisdiction, who shall be the head librarian of that Member.

Section 2.

Each Member shall have one vote on any matter before the Council, except that a Member which provides a notice of withdrawal from the System shall have no voting rights following notice of withdrawal and shall not participate in closed sessions of the Council. In case of unavoidable absence from a meeting, a voting representative may designate an alternate to attend the meeting who shall then have the voting power for that Member.

Section 3.

The Council shall serve and govern the System as defined in Article 5, Section 18747, Paragraph (a), of the California Library Services Act.

Section 4.

The Council shall have all powers necessary to determine the short- and long-range objectives and policies of the System and to implement the Plan of Service agreed upon and the further objectives of the System, consistent with the Joint Powers Agreement. The Council's powers shall include the power to employ a System Director, to adopt resolutions, rules and regulations governing System business, and to take any other actions incidental to carrying out the objectives of the System and provisions of the Amended Joint Powers Agreement.

ARTICLE V

OFFICERS AND DUTIES
Section 1.

OFFICERS
(a) The officers shall be a Chairperson and a Vice-Chairperson. The Chairperson of the Council is established according to a rotation schedule which automatically moves the Chairpersonship northward geographically throughout the System. The Vice-Chairperson is established according to the same rotation schedule and is designated as the next person on the list. The rotation schedule is as follows:
a. Santa Paula
b. Carpinteria
C. Goleta
d. Lompoc
e. Santa Maria
f. Paso Robles
Black Gold Cooperative Library System Bylaws

ATTACHMENT B
4 (b) The System Director ("Director") shall be a System employee, who shall also be the Secretary of the Council.

The System officers shall perform all duties prescribed by these Bylaws, the Amended Joint Powers Agreement and by the parliamentary authority adopted by the System.

Section 2.

DUTIES
a) The Chairperson shall preside over all meetings of the Council. The Chairperson shall appoint members to committees authorized by the Council.

Vice-Chairperson shall serve as Chairperson in the absence of the Chairperson.
b) The Director, in her/his capacity as Secretary, shall be responsible for the minutes of meetings, reports and correspondence. The minutes of each meeting shall be formally approved at the next Council meeting. Once approved the minutes shall be the official record of actions taken at such meeting.

Section 3.

The Treasurer of the System, shall keep proper financial records, make, and account for all receipts and disbursements as approved by the Council, make financial reports and perform all other duties set forth in the Bylaws and as required in the implementation of the California Library Services Act of the State of California and the Joint Powers Agreement. The Treasurer shall comply with Government Code section 6505.5.

Section 4.

The Chairperson and Vice-Chairperson of the System shall assume office at the first meeting of each fiscal year and shall serve for one (1) fiscal year.

Section 5.

If the office of Chairperson becomes vacant, the Vice-Chairperson shall serve for the unexpired term. If the office of Vice-Chairperson becomes vacant, the office shall be rotated according to the schedule set out in Section 1 of this Article.

ARTICLE VI

MEETINGS AND QUORUM
Section 1.

The Council shall meet no fewer than six (6) times throughout the fiscal year. The Executive Committee of the Council shall meet on an ad hoc basis.

Section 2.

The Council may also meet upon call of the Chairperson or upon petition of a majority of the members.

Black Gold Cooperative Library System Bylaws

ATTACHMENT B
Section 3.

A majority of the members of the Council shall constitute a quorum.

Section 4.

Notice and agenda of each meeting of the Council shall be in writing and transmitted at least five (5) calendar days prior to each meeting. The Notice, Agenda and all actions taken at the meeting shall comply with the Brown Act.

Section 5.
5 The affirmative vote of the majority of the voting members present, providing a quorum exists, shall be sufficient for all action taken, with three exceptions:

1. For approval of the budget there must be an affirmative vote of a majority of the entire Council.

2. For amendment of the Bylaws there must be approval of all Members less one Member of the governing bodies of Members.

3. For addition of a new Member to the System and Amended Joint Powers Agreement, there must be an affirmative vote of at least all but one Member of the Council.

ARTICLE VII

COMMITTEES
Section 1.

The Council shall establish the Executive Committee with the following objectives and responsibilities.
• Executive Committee: The Executive Committee will provide guidance, direction, and oversight to the Director in matters related to Human Resources, Finance, and other policy matters.
• The Executive Committee will provide the Director with performance feedback and establish goal-setting process in collaboration with the Director. • The Executive Committee will help formulate and provide direction on financial strategies and structure, review budgets and provide input on financial and personnel policies.
a) The Executive Committee shall be comprised of the Council Chairperson, the Vice Chairperson, and the Past Chairperson with one At-Large Member to participate if needed due to an absence.
b) The current Council Chairperson shall be the chair of the Executive Committee.

Section 2.

The Council shall establish the following standing member libraries' staff committee and user groups, indicating their objectives, responsibilities, and membership:
a. Library Operations Committee
b. Youth Services User Group
c. Adult Services User Group
d. Collection Development User Group
e. Outreach and Marketing User Group
Black Gold Cooperative Library System Bylaws

ATTACHMENT B
Section 3.

The Council shall authorize such ad hoc committees and task force groups as it deems necessary.

ARTICLE VIII

SYSTEM STRUCTURE AND ORGANIZATION
Section 1.

HEADQUARTERS
The official headquarters of the System shall be 580 Camino Mercado, Arroyo Grande, CA 93420, which shall be subject to change upon vote of the Council.

Section 2.

SYSTEM DIRECTOR ("DIRECTOR")
6 The Director shall be Secretary and, if also a CPA, shall be System Treasurer. The Director shall be responsible for hiring System employees, and for the planning, organizing, coordinating, reporting, and budgeting functions of System Administration.

The Director shall report and be responsible to the Council. The Director shall serve as a non-voting ex officio member on all Council and member staff committees.

ARTICLE IX

PARLIAMENTARY AUTHORITY
Subject to the Joint Powers Agreement, and except as otherwise provided herein and by State Law, the latest edition of Rosenberg's Rules of Order shall govern the conduct of business at meetings of the Council and of all meetings of standing Committees of the Council.

ARTICLEX

AMENDMENTS
These Bylaws may be amended at any meeting of the Council in the manner provided by Article Vl.5.2. Any proposed amendment shall be submitted in writing to the Members at least thirty (30) calendar days in advance of the Council meeting at which the amendment is considered.

ARTICLE XI

ADMINISTRATION OF THE SYSTEM
The System shall be administered in a fashion consistent with the Amended and Restated Joint Powers Agreement dated_, 2024, and subject to the supervision, policies and advice of the Council. System administration shall include the following:

Itemized billings shall be submitted, and records shall be subject to review and audit as provided, in the Amended and Restated Joint Powers Agreement.

Black Gold Cooperative Library System Bylaws

ATTACHMENT B
7 The administrative staff shall be under the supervision of the Director. All records shall be subject to review and audit as provided in the Amended and Restated Joint Powers Agreement. The administrative staff and Director shall be responsible for those duties outlined in Article VIII, Section 2, of these Bylaws.

The library operations staff shall be under the supervision of the Director. They shall coordinate a system-wide program of library operations including, but not limited to, circulation control, public catalogs, interlibrary loans online, database creation and maintenance, and other online services for use by the member libraries.

ARTICLE XII
BUDGET
Prior to January 30 of each year the Council shall adopt a tentative budget for the expenditures of the System during the succeeding fiscal year and shall make the tentative budget available to local jurisdictions for budget review. After March 1, but prior to April 1 of each year, acting upon the results of the review, the Council shall adopt a preliminary budget for the expenditures of the System during the succeeding fiscal year. Prior to July 1 of each year the Council shall adopt a final budget for the expenditures of the System during the succeeding fiscal year. The final budget shall be based on the preliminary budget and the total contribution required from all member agencies shall not exceed the amount specified in the preliminary budget; provided, however, that the final budget may be augmented for monies received after its adoption. When significant funding changes take place after adoption of the final budget, an adjusted final budget shall be adopted by the Council.

ARTICLE XIII

HANDLING OF FUNDS
The System shall maintain a separate interest-bearing trust account or accounts for all funds received for the System.

Standard accounting practices shall be used to account for funds received by and disbursed for the System. System account books shall be open at all times during normal business hours for inspection by any authorized representative of any Member to the System Joint Powers Agreement, as well as to the authorized representative of any official of a government agency that grants or disburses funds to the System.

The System shall be operated on a fiscal year basis beginning July 1 of each calendar year and continuing through June 30 of the succeeding calendar year. A formal audit of the System shall be accomplished for each fiscal year. A qualified certified public accountant shall be selected by the Council to conduct the annual audit, unless the Members have agreed to two-year period per subsection (f) of Government Code section 6505. The selected auditor shall prepare a statement of assets and liabilities, a statement of receipts and disbursements, and such other statements and reports as may be required by the Council. All parties shall cooperate in supplying the Black Gold Cooperative Library System Bylaws

ATTACHMENT B
information necessary for the audit. A copy of the audit shall be distributed to each Member.

ARTICLE XIV

PROTECTION OF PROPERTY
Any party who is entrusted with System property or System funds shall provide an official bond or a public employees' fidelity bond in an amount satisfactory to the Council, unless this requirement for such bond is waived by the Council.

The System shall carry Public Employee Dishonesty insurance coverage. Each party entrusted with System property shall be charged with the duty of its day-to-day maintenance. The decision to insure, repair or replace seriously damaged or destroyed property shall be left to the discretion of the Council, and such repair and replacement shall be at System's expense unless the Council determines otherwise.

ARTICLE XV

FUNDING CONTRIBUTION FORMULA
8 Contributions from the member jurisdictions will be assessed by the System to support its operation, according to a formula adopted by the Council. The formula in use as of the effective date of these Bylaws is set forth in Exhibit 1 to these Bylaws, and shall remain in effect until modified by the Council. Provided, however, some System services to members may be classified as Supplemental, and a separate fee may be charged for them at a rate determined by the Council.

Upon adoption of the final budget, contributions shall be payable by members in equal installments quarterly; the first installment being due August 1 of the year for which contributions are being made. Funds shall be placed in the System's interest-bearing trust account(s) until needed for support of operations.

At least every two years the Council shall examine the contribution formula and decide what changes, if any, are needed. In addition, a review of Core and Supplemental/Fee services and associated costs should be done at the same time.

ARTICLE XVI

DATA BASE, CATALOGS AND SERVICES
The System shall maintain a database containing titles possessed by all Members, who shall have access to the network of online services provided by the System subject to the rules and guidelines adopted by the Council.

Any Member library may obtain copies of the database by paying the cost of such copies. Upon approval of the Council, updates to the Black Gold database may be obtained by purchasers of the database by paying the additional cost to the System of producing copies of the updates.

Black Gold Cooperative Library System Bylaws

ATTACHMENT B
9 ARTICLE XVII

CREDITING BUDGET SURPLUS TO MEMBERS
At the end of each fiscal year, if there is a budget surplus, the surplus may be credited back to members the following fiscal year, based upon an evaluation of the following criteria at a meeting of the Council, and upon approval of the Council:

I. All reserves must be fully funded.

2. If budget money is taken from Reserves for a special project and not used in full, those funds will be returned to Reserves and not be eligible for credits.

3. Credit will be given after the annual audit is complete and the surplus would be calculated from that report.

4. Funds would be split and credited equally the last two quarters of the FY according to the Article XV formula after the audit is complete.

ARTICLE XVIII

DISTRIBUTION OF ASSETS UPON DISSOLUTION
Upon termination of the Joint Powers Agreement, dissolution of the Agency, and after payment of all liabilities, costs, expenses and charges validly incurred by the System, all remaining net assets of the System shall be disbursed among then Member Agencies in accordance with and proportionate to their cash contributions (including payment for services received and property at market value when received) made during the term of this Agreement, pursuant to Agreement section 16 and Government Code section 6511. However, the Council may in its discretion determine a different method of allocating remaining net assets.

Approved Effective: _____ , 2024.

Dated: Dated: ----- -----
City of Goleta City of Santa Maria
By:----------- By:

Authorized Officer Authorized Officer
Dated: Dated: ----------
Blanchard/Santa Paula Library District City of Carpinteria By:------- ---- By:

Authorized Officer Authorized Officer
Dated: Dated: ----------
City of Lompoc City of El Paso de Robles
By:----------- By:

Authorized Officer Authorized Officer
Black Gold Cooperative Library System Bylaws

ATTACHMENT B
EXHIBIT 1 TO BYLAWS
Black Gold Member Contribution Formula
Approved by the Administrative Council on October 10, 2018 Contributions from the member jurisdictions are necessary for the support and operation of the System. The cost of operating the System includes all services plus equipment, including hardware, software, maintenance, communication lines, staff and supplies. Some services may be classified as Supplemental, and a separate fee may be charged for them at a rate determined by Council. First, the budget expenditures are determined, then the funds expected from CLSA for Communication & Delivery plus any grants, LAIF interest and any other revenue stream from third parties are totaled and subtracted from the budgeted expenditures. This remaining balance will be supported by the System members through local funds.

Contribution allocations will be calculated for these local funds according to the following formula:

Base fee= 20% of the local funds to be provided by (excluding e-content purchases and subscriptions) and will be shared equally among all Members
Resource fee= Remaining shared local funds (excluding e-content purchases and subscriptions) and shall be allocated to Members based on the following formula:
25% Circulation (reported at the end of the prior fiscal year--excluding downloadable titles) 50% Population (reported by State Library for the prior year end) 25% Network Devices (excluding public internet devices) E-Content fee= Shareable costs of e-content purchases and subscriptions and is allocated to each Member by % of total usage
Upon adoption of the final budget, contributions shall be payable in equal installments quarterly; the first installment being due August 1 of the year for which contributions are being made. Funds shall be placed in the System's interest-bearing trust account(s) until needed for support of operations.

Every two years the Council examines the contribution formula and decides what changes, if any, are needed.

ATTACHMENT B
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING AN AMENDED JOINT POWERS AGREEMENT WITH

THE BLACK GOLD COOPERATIVE LIBRARY SYSTEM

WHEREAS, the Black Gold Cooperative Library System (Black Gold) was formed in 1964 under a Joint Powers Agreement (JPA) as a means for member libraries to promote an enhanced library experience through the collective sharing of digital resources, databases, and physical materials; and

WHEREAS, in 2022, Black Gold beg an the process of reviewing the 1984 Amended Joint Powers Agreement Creating as a Separate Legal Entity the Black Gold Cooperative Library System; and

WHEREAS, amendments to applicable laws found in the California Library Services Act (Education Code section 18700 et seq.) and the Joint Exercise of Powers Act (Government Code section 6500 et seq.) as well as other changes, Black Gold member libraries deemed it advisable to amend and restate the 1984 JPA; and

WHEREAS, particular emphasis was focused on the responsibility for the Debts of the Agency upon member withdrawal, to protect the interest of all remaining members as well as the Agency itself; and

WHEREAS, the attorneys for each of the Black Gold member libraries have contributed to and reviewed the amended JPA, which requires acceptance and execution by the governing bodies of each member library.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Interim City Manager, or designee , is authorized to execute the amended JPA incorporated herein by reference and all other agreements or documents required to effectuate the terms of the agreement.

2. The Interim City Manager, or designee, is authorized to appropriate, release, and expend funds and issue warrants to comply with the terms of the agreement.

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance with the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the Interim City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of October 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney

APPROVED AS TO CONTENT:
_______________________________
Department Director

_______________________________
Interim City Manager

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, APPROVING THE AMENDED BYLAWS WITH THE BLACK GOLD

COOPERATIVE LIBRARY SYSTEM

WHEREAS, in 2022, Black Gold beg an the process of reviewing the 1984 Amended Joint Powers Agreement Creating as a Separate Legal Entity the Black Gold Cooperative Library System; and

WHEREAS, the Bylaws are an integral part of the JPA, and minor amendments were made to the Bylaws, most significantly the voting rules for taking action; and

WHEREAS, t he attorneys for each of the Black Gold member libraries have contributed to and reviewed the amended Bylaws, which requires acceptance and execution by the governing bodies of each member library.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. The Interim City Manager, or designee , is authorized to execute the Bylaws incorporated herein by reference and all other agreements or documents required to effectuate the terms of the agreement.

2. The Interim City Manager, or designee, is authorized to appropriate, release, and expend funds and issue warrants to comply with the terms of the agreement.

///

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of October 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney

APPROVED AS TO CONTENT:
_______________________________
Department Director

_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Director of Public Works Brett Fulgoni

SUBJECT: Adoption of a Resolution to Reject All Bids for The Santa Maria Sports Complex Project, Bid No. 2024-06

Description:

The City Council will consider approving the rejection of all bids for the Santa Maria Sports Complex Project, Bid No. 2024-06.

RECOMMENDATION:

Adopt a Resolution rejecting all bids for the Santa Maria Sports Complex Project, Bid No. 2024-06.

BACKGROUND:

The Santa Maria Sports Complex Project site is a 19.52 -acre site and is approximately located at the southwest corner of Stowell Road and Depot Street. The proposed project shall consist of four soccer f ields, a playground area, basketball courts, pedestrian pathways, and site landscaping.

DISCUSSION:

The project was publicly bid in accordance with the Public Contract Code through the City’s Planet Bids portal to receive bids for the project until 10:00 a.m., September 19, 2024, at which time three bids were submitted. The total bid amounts received for the project ranged from $15,612,848 to $181,776,338,707. The construction cost estimate prepared during design for the total bid was in the range of $15,000,000 – $16,000,000.

The Engineering Division staff reviewed the bids received and found that the to tal bid exceeds the available funding for the project.

In accordance with Section 22038 of the California Public Contract Code and Section 3 -

4.34 of the Santa Maria Municipal Code, staff recommends that the City Council reject all bids and authorize staff to clarify inconsistent bid items, modify the scope of the project, if necessary, and clarify the basis of selection in accordance with the available budget. 2 Alternative(s)
The recommended action to reject all bids would allow the project to be re -bid immediately. The current bid amount exceeds the budgeted funds for the project. Another alternative is to award the project to the current low bidder. This is not recommended since the current low bid exceeds the budgeted funds for the project. The City Council could also do nothing, and the bid would expire 60 days after bid opening, but it would also risk the chance of losing significant funding that requires appropriation for this calendar year.

Fiscal Considerations
If the City Council rejects all bi ds, staff intends to work on a modified project that is consistent with the current available funding. Staff proposes to work diligently to identify funds necessary to fund the construction contract, contract contingency, materials testing, and inspection.

Impact to the Community
Rejecting all bids will delay construction of the project by one to two months. The delay will have a minimal impact to the community.

ATTACHMENTS

A. Detailed Bid Results

City of Santa Maria
Bid Results for Project SANTA MARIA SPORTS COMPLEX PROJECT (2024‐06) Issued on 08/08/2024
Bid Due on September 19, 2024 10:00 AM (PDT)
BASE BID
Item Num Item Code Description Unit QTY Unit Price Total Unit Price Total Unit Price Total 1 1 MOBILIZATION & DEMOBILIZATION LS 1 $95,250.00 $95,250.00 $391,000.00 $391,000.00 $1,113,934.13 $1,113,934.13 2 2 CONSTRUCTION STAKING LS 1 $127,000.00 $127,000.00 $129,000.00 $129,000.00 $81,487.00 $81,487.00 3 3 CONSTRUCTION AREA SIGNS LS 1 $12,700.00 $12,700.00 $3,500.00 $3,500.00 $16,297.00 $16,297.00 4 4 TRAFFIC CONTROL SYSTEM LS 1 $38,100.00 $38,100.00 $52,000.00 $52,000.00 $27,162.00 $27,162.00 5 5 PREPARE WATER POLLUTION CONTROL PROGRAM LS 1 $63,500.00 $63,500.00 $398,000.00 $398,000.00 $28,792.00 $28,792.00 6 6 SHEETING, SHORING, AND BRACING LS 1 $25,400.00 $25,400.00 $577.70 $577.70 $21,730.00 $21,730.00 7 7 SOIL REMEDIATION (BASED ON CONTAMINATED SOIL FINDINGS) CY 21243 $64.00 $1,359,552.00 $8.08 $171,643.44 $3,150,470.00 $66,925,434,210.00 8 8 SITE DEMOLITION, CLEARING AND GRUBBING LS 1 $44,450.00 $44,450.00 $41,000.00 $41,000.00 $271,625.00 $271,625.00 9 9 SITE GRADING LS 1 $1,206,500.00 $1,206,500.00 $1,732,000.00 $1,732,000.00 $1,358,125.00 $1,358,125.00 10 10 DOMESTIC WATER UTILITIES LS 1 $222,250.00 $222,250.00 $128,812.00 $128,812.00 $54,325.00 $54,325.00 11 11 10" PVC WATERLINE LS 1 $127,000.00 $127,000.00 $303,000.00 $303,000.00 $217,300.00 $217,300.00 12 12 STORM WATER SYSTEM LS 1 $444,500.00 $444,500.00 $837,000.00 $837,000.00 $217,300.00 $217,300.00 13 13 SEWER UTILITIES LS 1 $190,500.00 $190,500.00 $197,000.00 $197,000.00 $706,225.00 $706,225.00 14 14 FIRE SERVICE AND HYDRANTS LS 1 $82,550.00 $82,550.00 $98,000.00 $98,000.00 $353,112.00 $353,112.00 15 15 CURB/GUTTER LS 1 $139,700.00 $139,700.00 $438,000.00 $438,000.00 $403,541.00 $403,541.00 16 16 BIORETENTION SOIL MEDIA (BSM) CY 875 $137.00 $119,875.00 $147.69 $129,228.75 $106,477.00 $93,167,375.00 17 17 BIORETENTION SOIL GRAVEL CY 762 $208.00 $158,496.00 $164.14 $125,074.68 $194,559.00 $148,253,958.00 18 18 IRRIGATION SYSTEM LS 1 $1,524,000.00 $1,524,000.00 $1,384,026.00 $1,384,026.00 $1,253,784.00 $1,253,784.00 19 19 ELECTRICAL SYSTEMS LS 1 $2,413,000.00 $2,413,000.00 $775,000.00 $775,000.00 $980,810.00 $980,810.00 20 20 ASPHALT PAVING SF 129300 $6.00 $775,800.00 $5.73 $740,889.00 $324,194.00 $41,918,284,200.00 21 21 CONCRETE (WOOD STAMPED) SF 2240 $17.00 $38,080.00 $21.28 $47,667.20 $43,929.00 $98,400,960.00 22 22 CONCRETE PEDESTRIAN PAVING & GENERAL CONCRETE SITE PAVING LS 1 $546,100.00 $546,100.00 $268,000.00 $268,000.00 $335,849.00 $335,849.00 23 23 CONCRETE VEHICULAR PAVING SF 4480 $17.00 $76,160.00 $21.21 $95,020.80 $94,994.00 $425,573,120.00 24 24 ENHANCED CONCRETE BANDS (12") SF 1128 $64.00 $72,192.00 $25.16 $28,380.48 $26,165.00 $29,514,120.00 25 25 VEHICULAR PERMEABLE PAVERS SF 15326 $23.00 $352,498.00 $48.24 $739,326.24 $532,854.00 $8,166,520,404.00 26 26 PEDESTRIAN PERMEABLE PAVERS SF 400 $298.00 $119,200.00 $48.23 $19,292.00 $17,384.00 $6,953,600.00 27 27 PEDESTRIAN LINEAR PAVERS SF 2737 $23.00 $62,951.00 $28.19 $77,156.03 $148,687.00 $406,956,319.00 28 28 DECOMPOSED GRANITE PAVING SF 17012 $9.00 $153,108.00 $8.08 $137,456.96 $214,011.00 $3,640,755,132.00 29 29 CRUSHED GRAVEL PAVING SF 5246 $5.00 $26,230.00 $7.54 $39,554.84 $24,223.00 $127,073,858.00 30 30 PLAYGROUND SEAT WALL LF 92 $127.00 $11,684.00 $256.32 $23,581.44 $21,740.00 $2,000,080.00 31 31 PLAYGROUND SURFACING & DRAINAGE LS 1 $152,400.00 $152,400.00 $251,000.00 $251,000.00 $267,864.00 $267,864.00 32 32 PLAYGROUND EQUIPMENT LS 1 $546,100.00 $546,100.00 $95,000.00 $95,000.00 $68,416.00 $68,416.00 33 33 BASKETBALL COURTS EA 4 $15,875.00 $63,500.00 $51,000.00 $204,000.00 $186,247.00 $744,988.00 34 34 SITE FURNISHINGS LS 1 $63,500.00 $63,500.00 $115,000.00 $115,000.00 $138,050.00 $138,050.00 35 35 SITE FENCING & GATES LS 1 $177,800.00 $177,800.00 $250,000.00 $250,000.00 $194,918.00 $194,918.00 36 36 TURF LAWN (HYDROSEED) SF 469091 $0.22 $103,200.02 $0.26 $121,963.66 $127,416.00 $59,769,698,856.00 37 37 LANDSCAPE ‐ SHRUBS AND GROUNDCOVER LS 1 $698,500.00 $698,500.00 $600,000.00 $600,000.00 $768,329.00 $768,329.00 38 38 LANDSCAPE ‐ TREES LS 1 $381,000.00 $381,000.00 $485,000.00 $485,000.00 $405,193.00 $405,193.00 39 39 SIGNAGE LS 1 $6,350.00 $6,350.00 $2,000.00 $2,000.00 $70,622.00 $70,622.00 40 40 SOIL PREPARATION LS 1 $139,700.00 $139,700.00 $148,000.00 $148,000.00 $371,952.00 $371,952.00 41 41 LANDSCAPE MAINTENANCE LS 1 $76,200.00 $76,200.00 $91,000.00 $91,000.00 $86,920.00 $86,920.00 Subtotal $13,036,576.02 $11,913,151.22 $181,769,144,842.13 AMG & Associates, Inc. Specialty Construction, Inc. Edwards Construction Group, Inc.

Attachment A
ADDITIVE BID SCHEDULE 1‐A
42 Add‐1A MUSCO FIELD LIGHTS LS 1 $1,353,640.00 $1,353,640.00 $1,628,000.00 $1,628,000.00 $2,001,000.00 $2,001,000.00 ADDITIVE BID SCHEDULE 1‐B
43 Add‐1B SITE LIGHTING LS 1 $20,748.31 $20,748.31 $1,754,000.00 $1,754,000.00 $2,400,000.00 $2,400,000.00 ADDITIVE BID SCHEDULE 1‐C
44 Add‐1C ACCENT LIGHTING LS 1 $11,988.82 $11,988.82 $24,800.00 $24,800.00 $27,000.00 $27,000.00 ADDITIVE BID SCHEDULE 2‐A
45 Add‐2A PREFAB RESTROOM NORTH LS 1 $71,982.00 $71,982.00 $167,100.00 $167,100.00 $295,000.00 $295,000.00 ADDITIVE BID SCHEDULE 2‐B
46 Add‐2B PREFAB RESTROOM SOUTH LS 1 $71,982.00 $71,982.00 $167,100.00 $167,100.00 $300,000.00 $300,000.00 ADDITIVE BID SCHEDULE 2‐C
47 Add‐2C LARGE RESTROOM AND CONCESSION BUILDING LS 1 $344,335.00 $344,335.00 $362,000.00 $362,000.00 $500,000.00 $500,000.00

ADDITIVE
BID SCHEDULE 3‐A
48 Add‐3A LARGE PICNIC PAVILION LS 1 $201,799.00 $201,799.00 $164,000.00 $164,000.00 $240,385.00 $240,385.00 ADDITIVE BID SCHEDULE 3‐B
49 Add‐3B SMALL PICNIC PERGOLAS EA 3 $105,122.00 $315,366.00 $92,000.00 $276,000.00 $318,670.00 $956,010.00 ADDITIVE BID SCHEDULE 3‐C
50 Add‐3C SMALL PICNIC SHADE SAILS EA 3 $44,428.00 $133,284.00 $55,150.00 $165,450.00 $131,150.00 $393,450.00 ADDITIVE BID SCHEDULE 4
51 Add‐4 ENTRANCE MONUMENT @ LA BREA ENTRANCE LS 1 $51,147.00 $51,147.00 $135,000.00 $135,000.00 $81,020.00 $81,020.00 Total $15,612,848.15 $16,756,601.22 $181,776,338,707.13 Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MARIA,

CALIFORNIA, REJECTING ALL BIDS FOR THE SANTA MARIA SPORTS COMPLEX PROJECT, BID NO. 2024-06

WHEREAS, the City of Santa Maria formally advertised for bids for Santa Maria Sports Complex Project, Bid No. 2024-06; and

WHEREAS, the Notice Inviting Bids was published and posted in compliance with applicable sections of the Public Contract Code; and

WHEREAS, bids were publicly opened at 10:00 a.m. on September 19, 2024, on Planet Bids; and

WHEREAS, the low bid was found to be higher than budgeted funds available for the Santa Maria Sports Complex Project.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. That the bids submitted on September 19, 2024, as the Santa Maria Sports Complex Project, Bid No. 2024-06 all be rejected; and

2. That the project be evaluated, amended and readvertised.

3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of October 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

SUBJECT: Adoption of a Resolution Approving an Employment Agreement for City Manager

Description:

The City Council will consider approving an employment agreement for City Manager.

RECOMMENDATION:

Adopt a Resolution approving an employment agreement with David W. Rowlands for City Manager effective November 30, 2024 ; and authorizing the Mayor to sign the negotiated Employment Agreement once his background investigation has been successfully completed.

BACKGROUND:

On August 10, 2023, City Manager Jason Stilwell announced his intent to retire effective September 22, 2023, after providing eight years of service to t he City of Santa Maria, including six accomplished years as its City Manager. After two national searches for the appropriate candidate, the City Council held a Closed Session on September 20 and provided staff with negotiation instructions.

DISCUSSION:

The Candidate

Mr. Rowlands ’ brings over 30 years of experience in municipal management in both California and Ohio. Currently, Mr. Rowlands serves as the City Manager for the City of Fillmore, California in Ventura County. He began his service in Fillmore in August of 2013, and has been responsible for oversight of the city’s full range of public services. During his tenure , the City of Fillmore has received several awards for financial reporting, sustainable energy efficiencies, as well as provi ding new communication methods to residents.

Terms and Conditions of Employment

The Employment Agreement (Attachment A) sets forth the terms and conditions of the new City Manager’s appointment. Overall, the terms and conditions are consistent with the direction given by the City Council.

2 The highlights of the agreement and Resolution calls for:

 The annual salary is $290,000.
 The health, medical, and other associated related benefits that will be provided are consistent with that of other management-level positions within the City, with the maximum amount of vacation accumulation consistent with that of the City Attorney.
 Mr. Rowlands and the City Council will establish mutually agreeable written goals, performance objectives, and priorities that will serve as the basis to measure Mr.

Rowlands’ performance. Performance evaluations will be conducted annually in June/July.

Fiscal Considerations
Mr. Rowlands’ Employment Agreement places him in the mid-range of the City’s current salary range for the position of City Manager.

The City Manager’s job is highly complex; the City Manager serves as the Chief Executive Officer and is responsible for the coordination and oversight of the activities and operations of the City’s 10 departments, and its overall $291.4 million budget, subject to the policy direction of the City Council. The incumbent will oversee an agency with over 700 full-time and part -time employees, direct administrative services of departments, prepare the annual budget, directly supervise and hire department directors, advise and assist the City Council, and network with civic leaders on matters affecting the community.

Impact to the Community
The proposed appointment is intended to provide the community with a top -notch municipal services adm inistrator who will maintain the City Council’s high standards of public service and commitment to excellence in the delivery of public services. The community, as well as the City (as an organization), is fortunate to have a candidate with Mr. Rowlands ’ experience and the essential skills and abilities needed to lead our organization.

ATTACHMENTS
Attachment A: Employment Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA, APPROVING AN
EMPLOYMENT AGREEMENT WITH DAVID W. ROWLANDS FOR
CITY MANAGER EFFECTIVE NOVEMBER 30, 2024; AND

AUTHORIZING THE MAYOR TO SIGN THE NEGOTIATED

EMPLOYMENT AGREEMENT ONCE HIS BACKGROUND
INVESTIGATION HAS BEEN SUCCESSFULLY COMPLETED.

WHEREAS, City Manager Jason Stilwell announced his intent to retire effective September 22, 2023, after providing eight years of service for the City of Santa Maria, including six years as City Manager; and

WHEREAS, after two national searches for the appropriate candidate; and

WHEREAS, after a discussion in Closed Session on September 20, 2024, the City Council provided staff with negotiation instructions; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

1. Appoint David W. Rowlands on October 1, 2024 , as the new City Manager, effective November 30, 2024, and

2. Approve an Employment Agreement (herein refer enced as Attachment A) with David W. Rowlands for City Manager; and

3. Sets David W. Rowlands’ pay at the City Manager’s Salary mid-range level, $290,000 annually; and

4. Will establish with David W. Rowlands, mutually agreeable written goals, performance objectives, and priorities to serve as the basis to measure his performance, and

5. That the Mayor is authorized to sign said Employment Agreement on behalf of the City Council; and

6. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

///
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of October 2024.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
Interim City Manager

EMPLOYMENT AGREEMENT

BETWEEN THE CITY COUNCIL OF THE CITY OF SANTA MARIA
AND DAVID W. ROWLANDS

FOR SERVICES RENDERED AS CITY MANAGER

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This
Agreement is entered into on this ﬁrst day October 1, 2024, by and between the City Council representing the City of Santa Maria, a municipal corporation, hereinafter referred to as "City," and David W. Rowlands, an individual, hereinafter referred to as "Employee," with reference pursuant to the following:

WHEREAS, pursuant to Santa Maria Municipal Code Section 2 -3.02, the City Council of the City of Santa Maria has appointed David W. Rowlands as City Manager on October 1, 2024; and WHEREAS, it is the desire of the City Council to provide certain beneﬁts, establish certain conditions of employment, and set working conditions of said Employee; and WHEREAS, it is the desire of the City Council to: provide inducement for Employee to remain in such employment; make possible full work productivity by assuring Employee's morale, health, and peace of mind with respect to the future security of he and his family; assist in the maintenance of the health and well -being of Employee; provide a just means for terminating the services of Employee at such time as he may be unable to discharge fully his duties or when the City Council may desire to otherwise terminate his employment; act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee and against morally questionable personal ﬁnancial dealings; and establish a clear and mutually understood system of compensating Employee; NOW, THEREFORE, in consideration of the promises, terms, and conditions contained in this Agreement, and as authorized by the City Council, the City and Employee agree as follows:

DUTIES
A. City hereby agrees to and shall employ David W. Rowlands as City Manager. Employee agrees to perform the duties and functions of the position of City Manager of the City as described by State law, the Municipal Code of the City, the job description of the position of City Manager, and all other duties and functions as assigned by the City Council from time to time.

B. Employee agrees to perform all such functions and duties to the best of his ability and in a competent and eﬃcient manner. Employee agrees to focus his full professional time, ability, and attention to City business during the term of this Agreement and agrees not to engage in any other business pursuits whatsoever, or directly or indirectly render any services of a business, commercial or professional in nature to any other person or organization, whether for compensation, or otherwise, without the prior written consent of the City Council.

2. TERM
A. The Employee shall be "at -will" and shall serve at the pleasure of the City Council.

Nothing in this Agreement or any other existing or future City document, not speciﬁcally amending this agreement, shall prevent, limit or otherwise interfere with the right of the City Council to terminate the employment of said Employee at any Attachment A

EMPLOYMENT AGREEMENT

BETWEEN THE CITY COUNCIL OF THE CITY OF SANTA MARIA
AND DAVID W. ROWLANDS

FOR SERVICES RENDERED AS CITY MANAGER

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time
and for any reason, or for no reason, subject only to the provisions speciﬁed in Section 7 of this Agreement.

B. This Agreement shall become eﬀective on November 30, 2024, and unless otherwise terminated under the provisions of Section 7, shall remain in eﬀect indeﬁnitely.

C. Nothing in this Section shall or is intended to prevent, limit or otherwise interfere with the right of the City or the Employee to terminate the employment of the Employee prior to the expiration of this Agreement, or any extension thereof, in accordance with Section 7 of this Agreement.
3 . COMPENSATION
The City Council agrees to the extent that the City is ﬁnancially able, to annually adjust the salary range of the Employee based on merit and the amount given to the other non - represented managers.

A. Be
ginning compensation shall be mutually agreed to using the compensation range established for the Corporate/Executive Leader as the guide. The agreed to compensation eﬀective at appointment is $ 290,000 annual base pay, plus a 5% educational incentive, once education is veriﬁed.
(Initial _______)
B. Th
e City Council also agrees to review the pay beneﬁts of Employee in such amounts and to such extent as the City Council may determine at its discretion, but no less than the annual pay and of beneﬁt changes as determined for other Non-Represented Managers as outlined in the current resolution for Non -Represented Managers and Conﬁdential Employees .

4. BENEFITS
A. Employee shall receive no less than the beneﬁt package payable to the Non - Represented Managers and Conﬁdential Employees of the City of Santa Maria , as outlined in their resolution. City shall not, at any time during the term of this Agreement, reduce the salary, compensation or other ﬁnancial beneﬁts of Employee, except to the degree of such a reduction across the board for management employees of the City or except as a result of a disciplinary action for cause.

B. Th
e Employee shall accrue vacation leave at a rate of Thirty (30) days per year and management leave at a rate of eighty (80) hours per year . A leave bank of 120 hours, available for immediate use shall be established. A sick leave bank of 40 hours, available for immediate use shall be established. Floating Holiday time shall be granted as speciﬁed in the current resolution for Non -Represented Manager and Conﬁdential Employees.

EMPLOYMENT AGREEMENT

BETWEEN THE CITY COUNCIL OF THE CITY OF SANTA MARIA
AND DAVID W. ROWLANDS

FOR SERVICES RENDERED AS CITY MANAGER

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5. CIVIC CLUB MEMBERSHIP
City recognizes the desirability of representation in and before local, civic and other organizations, and Employee is authorized to become a member of one nationally recognized service club, for which the City shall pay necessary expenses for dues and meals.

The City will not reimburse the employee for any service club -related ﬁnes or event costs (i.e. ticket purchases, auction items, etc.).

6. ICMA CODE OF ETHICS
A. The Parties acknowledge that the City Manager may become/is a member of the International City Management Association ("ICMA") and the City agrees to budget for and pay for ICMA dues and expenses.

B. Th
e City Manager, whether a member of ICMA or not commits to comply with the ICMA Code of Ethics.

7. TERMINATION
Employee acknowledges and agrees that he is an "at-will" employee serving at the pleasure of the City Council and may be terminated without any right of appeal.

A. The City Council may terminate this Agreement upon written notice at any time for "good cause." For purposes of this Agreement, "good cause" shall include, but is not limited to, any of the following:

1. A material breach of the terms of this Agreement;

2. Habitual neglect by the Employee of his employment duties;

3. The continued incapacity on the part of the Employee to perform his duties;

4. A failure to perform duties in a professional and responsible manner consistent with generally accepted standards of the profession;

5. Engaging in personal conduct detrimental or prejudicial to public service; or

6. Causes for discipline as deﬁned in the City Administrative Memo (CAM) regarding Disciplinary Action (CAM 1999-02).
"Good cause" shall not mean a mere loss of support or conﬁdence by the City Council.

In the event that the Employee is terminated for cause, he shall not be entitled to severance pay or other compensation as delineated in Sections B and C below , other

EMPLOYMENT AGREEMENT

BETWEEN THE CITY COUNCIL OF THE CITY OF SANTA MARIA
AND DAVID W. ROWLANDS

FOR SERVICES RENDERED AS CITY MANAGER

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t
han the payment of accrued unused vacation, pro-rated management leave and pro- rated ﬂoating holiday time.

B. The City Council may terminate this Agreement at any time without cause upon sixty (60) calendar days written notice. The City Council may place Employee on A d m i n i s t r a ti v e L e a v e a t a n y ti m e d u r i n g t h e s e s i x t y ( 6 0 ) d a y s u p o n w r i tt e n n o ti c e without cause. Prior to the end of this sixty (60) day period, the Employee will be entitled to be paid the compensation earned by his (i.e. all unused accrued vacation) leave time, as well as his unused pro -rated accrued management leave, pro -rated ﬂoating holiday time) on the payroll p eriod prior to the eﬀective date of termination or said beneﬁts can be paid to the Employee on the ﬁnal payroll and are then subject to the Post Employment Health Plan. Should the employee decide to be paid all unused compensation (as previously describ ed) prior to the ﬁnal payroll, all leave accruals will cease in the last payroll period.

In the event that the Employee is placed on Administrative Leave without cause, but the Employee is subsequently convicted of: (1) any crime involving the abuse of his position while employed by the City; and/or (2) any crime against public justice (as set forth in Title 7 of the California Penal Code) while employed by the City, Employee shall reimburse the City for the payments received by the Employee from the City while on Administrative Leave.

At the end of the aforementioned sixty (60) day period, the Employee's service will automatically terminate. Upon termination, the Employee shall be entitled to receive twelve (12) months of severance pay at the Employee's current rate of pay in one lump sum. The Employee may elect, in writing, prior to the end of the sixty (60) day period, to continue with medical coverage, paid by the City, for these twelve (12) months. This continued medical option does not include other beneﬁts, or salary increases (e. g. merit or COLA). Said severance pay will not be subject to the Post Employment Health Plan.

In consideration of the above severance payment, the Employee agrees that he shall not be entitled to any other payment or compensation of any kind from the City (unless otherwise mandated by law) in connection with the termination of his employment. The Employee acknowledges and agrees as an at -will employee, that if he is terminated pursuant to this Section, he shall not be entitled to appeal his termination.

In the event that the Employee receives severance pay, but the Employee is subsequently convicted of: (1) any crime involving the abuse of his position while employed by the City; and/or (2) any crime against public justice (as set forth in Title 7 of the California Penal Code) while employed by the City, Employee shall reimburse the City for the severance payments received from the City.

EMPLOYMENT AGREEMENT

BETWEEN THE CITY COUNCIL OF THE CITY OF SANTA MARIA
AND DAVID W. ROWLANDS

FOR SERVICES RENDERED AS CITY MANAGER

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C. T h
e E m p l o y e e m a y r e s i g n f r o m h i s e m p l o y m e n t a t a n y ti m e f o r a n y r e a s o n b y providing thirty (30) calendar days prior written notice to the City Council, which may be reduced by the City Council. In the event that the Employee provides such written notice, he shall be entitled to receive, at the termination of his employment, only such accrued unused and other such beneﬁts as may be due and payable under applicable City rules, regulations or policies, and/or under applicable local, State or Federal law . The Employ ee shall not, ho wever , be en titled to an y sever ance pa y or other compensation as indicated in Section B as a result of his resignation.

D. The Employee may not be removed from oﬃce, except for cause, during the ﬁrst 90 days after any new City Council member takes oﬃce.

7. INDEMNIFICATION
City shall defend, save harmless, and indemnify Employee against any tort, professional liability claims or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Employee's duties as City Manager. City has the authority without the Employee's consent to compromise and settle any such claim or suit or pay the amount of an y settlement or judgment rendered thereon, subject to the laws of the State of California.

Ho
wever , with respect to any payments by the City for the Employee's legal defense in any legal proceeding in which the Employee is convicted of: (1) any crime involving the abuse of his position while employed by the City; and/or (2) any crime against public justice (as set forth in Title 7 of the California Penal Code) while employed by the City, Employee shall reimburse the City for any such payments.

8. MODIFICATIONS
Modiﬁcations may only be made to the Agreement if made in writing and signed by both parties.

9. SEVERABILITY
Any term of this Agreement found to be invalid by a court of competent jurisdiction or made invalid by applicable State or Federal legislation is severable and shall not aﬀect any other provision of the Agreement.

EMPLOYMENT AGREEMENT

BETWEEN THE CITY COUNCIL OF THE CITY OF SANTA MARIA
AND DAVID W. ROWLANDS

FOR SERVICES RENDERED AS CITY MANAGER

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CITY: EMPLOYEE:
_______________ _____________
__

CITY COUNCIL CITY MANAGER
APPROVED AS TO FORM:
_______________

THOMAS WATSON
City Attorney
FOR THE COUNCIL MEETING OF OCTOBER 1, 2024

COUNCIL AGENDA REPORT

TO: City Council

FROM: Interim City Manager Alex Posada

BY: Interim Finance Director Xenia Bradford

SUBJECT: General Fund Fiscal Forecast Update and Fiscal Year 2024-26 Budget Balancing Analysis

Description:

The City Council will receive an update on the City’s General Fund Forecast, Fiscal Year 2024-26 Budget Balancing Analysis, and overview of Revenue Enhancement Options.

RECOMMENDATION:
1) Receive General Fund long-term fiscal sustainability forecast update; and

2) Receive staff analysis and recommendations for closing the structural budget gap including revenue enhancement options; and

3) Provide general policy direction to staff.

BACKGROUND:

The Fiscal Year (FY) 2024-26 Biennial Budget, encompassing FY 2024-25 and FY 2025- 26 was adopted on June 18, 2024 . To develop a City Manager’s proposed budget that aligns with the City Council’s goals and priorities, this cycle was extended to incorporate a Department Directors forum to discuss Citywide operational priorities, held on November 17 th, a Budget Development Kickoff to engage City departments, held on December 19 th, and a City Council Goal -Setting Session, held on February 19 th. The Preliminary Budget presentation including long -term fiscal forecasts and departmental presentations was presented to the City Council on May 21, 2024.

The budget process encompasses the development, implementation, and evaluation of a plan for the provision of services and capital assets. The goal of the financial plan is to establish desired levels of service while achieving results in the most efficien t manner within resource constraints. This requires hard decisions and discipline. The City also must find new revenue sources. The budget process incorporates a long-term 2 perspective, established linkages to broad organizational goals, focuses budget decisions on the results and outcomes, and promotes effective communication with stakeholders.

During the budget adoption on June 18, 2024, the City Council directed staff to return with recommendations to close the ongoing budget deficit in the September timeframe. Staff have updated the General Fund long -term fiscal forecast with the Fiscal Year 2 023-24 year-end results. Furthermore, City departments have engaged in an analysis to determine service level impacts if the reductions were taken across the board from all City operations. Revenue options have also been explored. The summary of findings and further recommendations are summarized in the Discussion section of this report.

DISCUSSION:

General Fund Budget Deficit
During the Fiscal Year 2024 -26 Biennial budget development, a significant ongoing budget deficit was identified. The cause of the deficit is attributable primarily to growth in salaries and benefits. The primary discretionary revenue sources paying for majority of the general governmental services, including public safety, are growing at a steady but not a rapid pace. These revenue sources are sales tax, property tax, charges for services, and transient occupancy tax. Expenditure growth is outpacing revenue growth in the General Fund and Measure U.

The adopted Fiscal Year 2024-26 Biennial Budget presents shortfalls within the two fiscal years as shows in the graph below.

Overview of the 2024-26 General Fund
(Including Measure U)
Adopted
FY 2024-25
Adopted
FY 2025-26
Appropriations $ 139,848,861 $ 140,545,104
Revenues 118,528,588 120,306,714
Projected Deficit $ (21,320,273) $ (20,238,390)

General Fund Fiscal Forecast Update

The General Fund Fiscal Forecast has been updated based on the prior year end trends in revenues and expenditures. The following changes in forecasting methodology have been applied:

• Sales Tax revenue forecast has been updated based on the actual receipts for FY 2023-24 and the City’s Sales Tax consultant, HdL, analysis including economic analysis and local trends by business. Expectations have been slightly lowered.

• Property Tax revenue forecast has been updated based on the actual receipt for FY 2023-24. Expectations have been slightly raised.
3 • Transient Occupancy Tax expectation have been revised downward based on actuals.
• Based on past trends in salary savings, the updated forecast applies three percent salary and benefits savings reduction per year. It should be noted that this methodology is only applied to the forecast and not the adopted budget. Applying salary savings to the budget is not a conservative approach as the City’s staffing levels and level of vacancies may vary from year to year.

As shown in the graph above, the updated forecast continues to show significant shortfall between the discretionary revenues and expenditures. Over the coming months, staff will monitor the forecast, incorporate changes in trends on both revenues and expenditures in preparation for the next update to be presented to the City Council prior to the next Mid-Cycle Budget Update for FY 2025-26.

During the Fiscal Year (FY) 2024-26 Budget development, staff developed fund balance estimates for the General Fund (including Measure U). The unassigned fund balances (funds not set aside for a particular purpose by Council or another law or authority) have been updated based on the FY 2023-24 year-end unaudited actuals as shown below. The General Fund balance resulted in approximately $ 2.4 million positive variance, while Measure U fund balance shows a variance of approximately $ 832,000. The unaudited fund balances are net of carry over funds per the City Council adopted policy and accounting principles.

4 The chart above shows the expected positive impact to fund balances based on the FY 2023-24 year-end actuals. Approximately $3.32 million will be the positive impact on fund balances than originally expected.

Despite the positive year-end results, a significant budget deficit remains. Based on the updated Fiscal Forecast for the General Fund (including Measure U), approximately $19.1 million is expected to be drawn from the fund balances. This is a forecasted estimate only and the positive variance is attributable to expected salary savings.

Budget Balancing Analysis

To address the ongoing budget deficit, staff engaged in a budget balancing exercise.

Finance staff identified the ongoing budget gap at approximately fourteen percent or $16.7 million of the General Fund contribution to the departments for operations. This means that some of the expenditures in Fiscal Year 2024-25 have been classified as one- time in nature that do not directly contribute to the structural deficit . These types of expenditures include appropriations for insurance reserves, which may require f urther infusion of funds in the future. The departments submitted an analysis of impacts to their programs and services if each department was to absorb a proportional share of the reduction to fully close the structural budget gap.

The City Manager’s Office and the Finance Department reviewed the departmental submissions and developed the following recommendations.

Estimated Actual Variance
8,510,357$ 11,000,105$ 2,489,748$
4,413,648$ 5,245,747$ 832,099$
FY 2023-24 Year End Positive Impact on Fund Balance 3,321,847$ General Fund Fiscal Year 2023-24 Year-End Unassigned Fund Balance Estimates (Budget Development) vs. Year-End Unaudited Actuals Unrestricted Fund Balance
General Fund
Measure U
FY 2024-25
(21,320,273)$
(19,100,000)$
2,220,273$
FY 2024-26 General Fund (Including Measure U) Adopted vs. Estimated Draw on Fund Balance
Updated Estimated Draw
per Fiscal Forecast
Adopted Budget Draw on
Fund Balances
Forecast Positive Impact to
Fund Balance
5 Recommendations
Departmental analysis of potential reductions in operations identified a total of $14.8 million as demonstrated by the sum of the Tier 1, Tier 2, and Tier 3 columns in the second table below. The reduction target was $16.7 million. The identified reductions analysis was divided into three categories, Tier 1, Tier 2, and Tier 3. Tier 1 reductions have only moderate impact to the operations. Tier 2 reductions could significantly impact services offered or lead to departmental inefficiencies. While Tier 3 reductions will result in significant service level impacts including public safety as well as layoffs. Tier 3 reductions are not recommended.

The table below shows the dollar amounts by department in order to achieve the reduction goal.

The next chart shows the identified reductions divided into Tiers 1 through 3.

Reduction by Department
Department
Tier 1 GF Ongoing
Reductions (lease
impact)
Tier 2 GF Ongoing
Reductions
Tier 3 GF Ongoing
Reductions
(significant
impact)
City Attorney’s Office $ 215,000 $ - $ -
City Manager’s Office 238,240 - -
Community Development 293,650 - -
Finance 61,800 271,000 124,000
Fire - - 2,684,604
Library 103,151 297,091 -
Police - - 7,726,080
Public Works 311,154 358,858 -
Recreation & Parks 170,531 1,945,684 -
Total Departmental
Reductions
$ 1,393,526 $ 2,872,633 $ 10,534,684

6 Staff recommends further analyzing actions to be taken to effectuate Tier 1 and Tier 2 reductions and return to Council with specific budget reduction amendments with the Fiscal Year Second Quarter Financial Report slated to be presented to Council in February 2025. In the meantime, the City Manager has placed into effect a “hiring chill” policy requiring justification and analysis before any vacancy can be filled by a department. Through this process, the City will continue to engage in analysis to seek efficiencies in operations and only fill positions identified as critical need to perform essential functions.

Some of the proposed reductions, may be supported by offering retirement incentives.

CalPERS has an option for the City to offer up to two years of service credit to employees nearing retirement age. This option would allow some “classic” and “tier two” employees to retire early and provides the City with a five-year window to cover the costs of the two years of service credit. Impacts of this could lead to loss of institutional knowledge, however it offers the opportunity for more PEPRA employees to assume leadership roles at a lesser retirement cost. Potential savings of such a program would need to be researched.

Tier 3 reductions are not currently recommended to move forward pending Council further direction. A significant portion of the General Fund (including Measure U) pays for public safety services. All public safety reductions have been identified as Tier 3. Council may provide staff with direction to further study possibilities to reduce services in public safety or to apply additional reductions to operations in other non -public safety discretionary services.

The City will also continue to seek efficiencies and cost savings citywide. A particular project will be brought forward to reduce electricity costs. The City of Santa Maria currently spends ~$750,000 each year in electricity for facility lighting as well as the significant maintenance burden required to replace failed lamps and ballasts. California Assembly Bill (AB) 2208, which prohibits the purchase of fluorescent lighting, will go into effect January 1, 2025. The lighting project will upgrade ~6,600 fixtures to LED technology in 53 locations throughout the City. The project will reduce annual utility costs by ~$400,000, reduce the associated maintenance costs and bring this lighting into compliance with AB 2208. The ~$4,000,000 project will require no up-front expense from the City and will be fully funded b y a 0 percent loan from the PG&E On -Bill Financing Program. Repayment of the loan will be made entirely from the utility savings produced by the project. The project is cash flow positive from day one producing net cumulative savings of > $1,000,000 in 10 years escalating to > $7,000,000 in 20 years.

7 Revenue Enhancement Options

In addition, staff identified several revenue enhancement options that could be considered by the City.

The City may consider several general or special tax measures such as an increase in the local sales tax or the transient occupancy tax (hotel tax). A sales tax increase of an additional half percent would generate the most significant dollar amount of revenue, totaling approximately $13.5 million per year.

Other specific benefit property taxes may be considered. The City is engaged in studying possibilities to expand the Landscape Districts, which could shift the expenditures from the General Fund to the special revenue source.

The City could also consider business license tax restructure to tax businesses based on percent of sale.

Most of the options would require a form of voter approval and would take time to realize revenue. A summary of estimated revenue generation from each potential source is listed in the table below. Further information regarding each potential source is also outlined in further detail below.

Local Sales Tax:

The chart below shows the components of the statewide 7.25 percent sales and use tax collected by the State of California. Further information can be found on the CDTFA (California Department of Tax and Fee Administration) website.

Revenue Enhancement Option Estimated Revenue Increase Voter Approval Sales Tax 0.5% $13,500,000 Yes, at large
Landscaping District requires further study Yes (impacted parcels) Downtown Improvement District $750,000 Yes (impacted parcels) Transient Occupancy Tax 4% $1,600,000 Yes, at large
Cannabis Tax $300,000-$2,000,000Yes, at large
Parking Fees requires further study No (C ouncil approval) Property Tax (specific benefit) requires further study Yes (impacted parcels) Update Recreation & Parks Fees requires further study No (C ouncil approval) Utility User Tax $1,000,000 +Yes, at large
Fire Medical Response Fee $1,000,000 +No (C ouncil approval) Business License Tax Restructure (by volume of sales) requires further study $3M + Yes, at large 8 Local jurisdictions may impose additional local/district sales tax. The City of Santa Maria voters passed Measure U 1 percent local sales tax, which brings in nearly $27 million in annual revenues. The City of Santa Maria voters can increase the local sales tax further.

An additional half percent tax would generate approximately $13.5 million in annual revenues.

The following are the sales tax rates within Santa Barbara County by jurisdiction.

Landscape District
The City is in process of studying a citywide Landscape District model. Assessment of citywide landscape district could raise $24,632,376 -$28,202,510. This citywide option model would eliminate the requirement for matching General Fund funds, which would make an additional $760 thousand available toward the General Fund operations.

Downtown Improvement District
This would entail creating B usiness Improvement District (BID) in existing commercial centers and/or to have in place the BID structure when new commercial centers develop with the city’s projected growth.

9 Transient Occupancy Tax (TOT) Increase
The County of Santa Barbara and our surrounding cities are proposing a TOT increase to a total of 14 percent. The City of Santa Maria is currently charging 10 percent.

Additional 2 percent is collected for the Santa Maria Tourism and Marketing District. A 4 percent increase toward City revenues, could provide an additional $ 1,600,000. The estimate is based on current level of hotels. This would put the City on an even footing with surrounding cities and prepare the City for the projected grow, which will s urely include new hotels further positively impact this revenue stream.

Cannabis Tax
The City of Santa Maria’s may desire to align with community sentiment by imposing significant regulations to protect public health and safety, as well as the broader goal of protecting local control, the City may opt to move forward with a limited cannabis regulatory program that ensu res the Santa Maria community – and not Sacramento legislators – dictate the terms of local commercial cannabis activity.

Such a proposal could generate tens of millions of dollars in tax revenues in the first few years of operations, providing vital funding for municipal priorities including law enforcement, youth drug prevention education, and more. It would also allow the City to beat back legislative attempts to mandate a cannabis retail program of the State’s choosing and allow the City to enforce against bad actors selling intoxicating hemp and “CBD” products in convenience stores throughout the City while also allowing for regulation of cannabis deliveries services who are servicing Santa Maria today.

Depending on the extent of the program, the rough estimate is that the City could generate up to $2 million in additional annual revenue.

Parking Fees
The City of Santa Maria does not charge for city parking. While this option may provide for sustainable revenue source to provide parking in some jurisdictions, the model may not be actionable for the City of Santa Maria due to lack of high activity areas where parking may benefit from such regulation via parking fee program.

Property Tax
With voter approval, municipalities may impose property tax for specific benefit. The City may explore such options. Stormwater program, for example, may be eligible for some additional tax basis.

Recreation and Parks Fees Update
The City has increased its user and fees rates to full cost recovery starting July 1, 2024.

However, Recreation & Parks user fees were not included in the study. Recreation & Parks fees are typically subsidized by municipalities. Full cost recovery is ofte n cost prohibitive to participants to be able to afford the programs. Staff will complete the additional fee study and provide the Council with cost recovery policy recommendations.

10 Utility User Tax
Assessment of Utility User Tax has been presented to past Councils and has been declined. In comparison some surrounding cities, such as the City of Santa Barbara raise over $16m per year with a 6 percent utility tax . The City of Guadlupe raises about $500,000 with a 5 percent utility tax. As the City continues to grow, th ese types of diversified revenue streams are critical to the City being in the position to provide desired levels of services to the community.

Fire Medical Response Fee
California jurisdictions found that a significant portion of fire department responses are not calls for fire emergencies, the main purpose of a city having a fire department. Calls for medical assistance have overtaken call to put out fires or similar emergencies. Section 13916 of the California Health & Safety Code provides the authority for local jurisdiction to establish and collect fee to cover fire department response to medical assistance calls.

Many cities and special districts have imposed a recov ery fee for some medical assistance calls. Since 69 percent of calls to the Santa Maria Fire Department are for medical assistance, we propose that this option be studied. A conservative estimate for Santa Maria could be over $1m per year in new and sustained income.

Business License Tax
The City of Santa Maria business license tax structure is tier based. The revenue source generates approximately $650 thousand per year.

Alternatively, the City could impose a business license tax based on gross receipts. For comparison, the City of San Luis Obispo generates over $3 million dollars per year charging 50 cents tax on $1,000 of gross receipts.

11 Staff recommends taking a deep dive into the revenue options and provide the City Council with the necessary information to make an informed decision in the Spring of 2025. It is important to consider the timing for any of these options to move through th e voter approval process, could take a minimum of 18 months, and an additional 6 months before a revenue is received IF approved by the voters.

Alternatives
The City Council has full discretion over the allocation of the City's discretionary revenues (taxes) toward City operations. The City Council could provide staff with the following alternative direction:

1. The City Council could direct staff to further study fiscal sustainability to determine long-term operating model, including priorities and objectives for the funding streams and expenditure allocations.

2. The City Council could direct staff to return to the City Council at a sooner date than proposed by staff to begin implementation of reductions through budget amendments. If this option is selected, staff requests that the City Council provide staff with policy direction regarding service level reductions that should be studied by staff.

3. The City Council could also direct staff to begin the process of pursuing one or more revenue enhancement options.

Impact to the Community
Budget reductions may lead to service level reductions and impacts to the services provided to the community

Fiscal Impact
The Fiscal Year 2023 -24 Year End unaudited revenue and expenditure results present one-time estimated positive fiscal impact to the General Fund (including Measure U) balance, estimated at $3.32 million.

The ongoing budget gap is identified at $15.8 million in today’s dollars. This estimate is based on the updated revenue forecast, assumption of 3 percent salary and benefits savings on annual basis, and exclusion of one -time transfers for insurance reserves in the amount of $3.3 million.

The identified Tier 1 and Tier 2 reductions result in approximately $4.3 million on an annual basis. If the reductions take effect in the middle of the fiscal year, the estimated savings in expenditures are estimated at approximately $2.15 million within the current fiscal year.

The ongoing budget deficit will remain at approximately $ 11.5 million in today’s dollars , assuming that the City continues to realize salary savings similar to historic rates.

It should also be noted that the assumptions in this report do not include actions to meet all of the City Council reserve allocation goals per the adopted policies.

Santa Maria City CouncilOctober 1, 2024

Santa Maria City Council
October 1, 2024