FOR THE COUNCIL MEETING OF NOVEMBER 19, 2024
COUNCIL AGENDA REPORT
TO: City Council
FROM: Acting City Manager Chuen Wu
BY: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Approving an Award of Bid - Sports Complex Project, Bid No. 2024-11
Description:
The City Council will consider approving the award of Bid No. 2024 -11 to Specialty Construction Inc. for the construction of the Sports Complex Project. This project will consist of grading, irrigation, landscaping, electrical improvements, hardscape, and restroom and playground installation.
Environmental Notice: A Final Supplemental Environmental Impact Report (SCH 1994107909), was prepared in connection with the Blosser -Southeast Specific Plan Amendment.
RECOMMENDATION:
Adopt a Resolution awarding a bid to Specialty Construction Inc., in the amount of $9,894,271.98 for the construction of Sports Complex Project, Bid No. 2024-11.
BACKGROUND:
Under the direction of the City of Santa Maria Recreation and Parks Department, the project was designed by the Wallace Group of San Luis Obispo, CA. The scope of work consists of grading, irrigation, landscaping, electrical improvements, hardscape, and restroom and playground installation.
DISCUSSION:
The project was extensively advertised for bids. The City received three bids, which were opened on October 31, 2024. A summary of the bids submitted are as follows:
Bidder Bid Amount
Specialty Construction, Inc. $ 9,688,271.98
AMG & Associates, Inc. $11,086,836.02
Edwards Construction Group, Inc. $11,861,525.28
2 A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the office of the Director of Public Works located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.
The lowest responsive, responsible bid was submitted by Specialty Construction, Inc., in the amount of $9,688,271.98.
Specialty Construction, Inc., from San Luis Obispo, CA has performed and successfully completed similar work for many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history. City staff has checked the firm’s references and are comfortable with the abili ty of the contractor to perform the work successfully.
Several additive bid alternates were included in the bid. The Recreation and Parks Department has elected to award the base bid and bid alternates 5B and 5C (Basketball Courts, Adult Exercise Equipment) in the amount of $184,000 and $22,000, respectively.
This brings the contract award to $9,894,271.98.
Therefore, the recommended action is to award the bid to Specialty Construction, Inc. in the amount of $9,894,271.98.
In addition, The Recreation and Parks Department has allocated $800,000 for construction contingency and the Public Works Department estimates that Inspection, Testing, Staff Time for Construction Management will cost $800,000.
Alternative(s)
The alternative to the recommended action would be to reject all bids.
Environmental Review
As required by the California Environmental Quality Act, a Notice of Determination was prepared and filed in connection with the Blosser -Southeast Specific Plan Amendment (SCH 1994107909), Santa Maria, California. In addition, the original NOD was filed with the Department of Fish and Wildlife payment.
Fiscal Considerations
Funding sources for this project are identified as follows:
Available Budget Account Amount
Prop 68 Grant $5,660,956
Santa Barbara County $1,500,000
State of California Project Grant $1,000,000
Residential Development Tax 028 $1,000,000
Quimby Act Subdivision-in-Lieu $1,280,000
Community Development Block Grant 2024 $457,906
3 Community Development Block Grant 2025 $1,061,730
ARPA Funding $2,145,820
Total $14,106,412
Estimated Expenditures Amount
Award
Contingency & Add Alts.
$9,894,272
$3,412,140
Inspection, Testing, Staff Time $800,000
Total $14,106,412
Impact to the Community
The community will benefit from the new sports complex which include four multipurpose playing fields, sports lighting, restroom buildings, and integrated space for community events.
ATTACHMENTS
A. Detailed Bids Results
B. Agreement