FOR THE COUNCIL MEETING OF NOVEMBER 19, 2024
COUNCIL AGENDA REPORT
TO: City Council
FROM: Acting City Manager Chuen Wu
BY: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Awarding a Bid for East Taylor Street Pocket Park for Project, Bid No. 2024-08
Description:
The City Council will consider approving the award of Bid No. 2024 -08 to The J.F. Will Company Inc. for the construction of the East Taylor Street Pocket Project. This project will consist of grading, irrigation, landscaping, and playground installation.
Environmental Notice: This is a Class 32 (Infill Development) categorical exemption based on Section 15332 of the CEQA Guidelines.
RECOMMENDATION:
Adopt a Resolution awarding a bid to The J.F. Will Company Inc., in the amount of $371,531.60, for the construction of the East Taylor Street Pocket Project, Bid No. 2024-
08. BACKGROUND:
Under the direction of the City of Santa Maria Recreation and Parks Department, the project was designed by Baxter Miller Landscape Architects. The scope of work consists of grading, irrigation, landscaping, hardscape, and playground installation.
DISCUSSION:
The project was extensively advertised for bids. The City received one bid, which was opened on October 8, 2024. A summary of the bids submitted are as follows:
Bidder Bid Amount
The J.F. Will Company Inc. $371,531.60
A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the office of the Director of Public Works at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.
2 The lowest responsive, responsible bid was submitted by The J.F. Will Company Inc., in the amount of $371,531.60.
The J.F. Will Company Inc., from Santa Maria, CA has performed and successfully completed similar work for many cities throughout Southern California and on the Central Coast. In addition, they have submitted references for their work history. City staff has checked the firm’s references and are comfortable with the ability of the contractor to perform the work successfully. Therefore, the recommended action is to award the bid to The J.F. Will Company Inc. in the amount of $371,531.60.
Alternative(s)
The alternative to the recommended action would be to reject all bids.
Fiscal Considerations
Sufficient funds for this project have been budgeted in Fiscal Year 2024/2025 from the account titled “Pocket Park Construction (ARPA-20).”
Available Budget Account Amount
047-012-040-52-20
$ 700,000.00
Estimated Expenditures Amount
Award
Contingency (10%)
$ 371,531.60
$ 37,153.10
Inspection, Testing, Staff Time $ 15,000.00
Total $ 423,684.70
Impact to the Community
The community will benefit from the new neighborhood park, which will include a new playground and integrated space for the neighborhood.
ATTACHMENTS
A. Detailed Bid Results
B. Agreement