FOR THE COUNCIL MEETING OF NOVEMBER 19, 2024
COUNCIL AGENDA REPORT
TO: City Council
FROM: Acting City Manager Chuen Wu
BY: Director of Public Works Brett Fulgoni
SUBJECT: Adoption of a Resolution Approving an Award of Bid for Minami Parking Lot Reconstruction Project, Bid No. 2024-09
Description:
The City Council will consider approving the award of Bid No. 2024-09 to Ramsey Asphalt Construction Corporation for the construction of the Minami Parking Lot Reconstruction Project, Bid No. 2024 -09. This project will consist of demolition of existing concrete, construction of ADA-accessible curb ramps and pathways, drainage improvements, and parking lot reconstruction.
Environmental Notice: The project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 – Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines because the scope of work to be conducted is an existing public facility with negligible expansion of the existing uses.
RECOMMENDATION:
Adopt a Resolution awarding a bid to the Ramsey Asphalt Construction Corp oration, in the amount of $394,057.50, for the construction of Minami Parking Lo t Reconstruction Project, Bid No. 2024-09.
BACKGROUND:
Under the direction of the City of Santa Maria Public Works Department Engineering Division, the project was designed by the Wallace Group of San Luis Obispo. This project will consist of demolition of existing concrete, construction of ADA-accessible curb ramps and pathways, drainage improvements, and parking lot reconstruction.
DISCUSSION:
The project was extensively advertised for bids. The City received two bids, which w ere opened on October 8, 2024. A summary of the bids submitted are as follows:
Bidder Bid Amount
Ramsey Asphalt Construction Corp. $ 394,057.50
R Burke Corporation $ 480,580.00
2 A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the office of the Director of Public Works at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.
The lowest responsive, responsible bid was submitted by Ramsey Asphalt Construction Corporation, in the amount of $394,057.50.
The Ramsey Asphalt Construction Corporation, from Santa Maria, CA has performed and successfully completed similar work for many cities throug hout Southern California and on the Central Coast. In addition, they have submitted references for their work history.
City staff has checked the firm’s references and are comfortable with the ability of the contractor to perform the work successfully. Th erefore, the recommended action is to award the bid to Ramsey Asphalt Construction Corp oration, in the amount of $394,057.50.
Alternative(s)
The alternative to the recommended action would be to reject all bids.
Fiscal Considerations
Sufficient funds for this project have been budgeted in Fiscal Year 2024/2025 from the account titled “Parking Lot Resurfacing (ARPA-17).”
Available Budget Account Amount
047-012-040-52-17 $ 533,424.00
Estimated Expenditures Amount
Award
Contingency (10%)
$ 394,057.50
$ 39,405.75
Inspection, Testing, Staff Time $ 15,000.00
Total $ 448,463.25
Impact to the Community
The community will benefit from the reconstructed parking lot designed and constructed to address ADA path of travel and correct drainage issues, providing access to the existing Minami Center and Park facilities.
ATTACHMENTS
A. Detailed Bid Results
B. Agreement