Docusign Envelope ID: 2AB6B2A5-77 43-4C80-88FD-9FAC 133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
AGREEMENT FOR OPERATION OF A FREE COUNTYWIDE LIBRARY
SYSTEM
THIS AGREEMENT FOR OPERATION OF A FREE COUNTYWIDE LIBRARY SYSTEM ("Agreement") is hereby made by and among:
THE COUNTY OF SANTA BARBARA, a political subdivision of the State of California hereinafter, referred to as "County,"
CITY OF SANTA BARBARA, a municipal corporation, hereinafter referred to as "Santa Barbara," and
CITY OF LOMPOC, a municipal corporation, hereinafter referred to as "Lompoc," and CITY OF SANT A MARIA, a municipal corporation, hereinafter referred to as "Santa Maria," and
CITY OF CARPINTERIA, a municipal corporation, hereinafter referred to as "Carpinteria," and
CITY OF GOLETA, a municipal corporation, hereinafter referred to as "Goleta" (Santa Barbara, Carpinteria, Lompoc, Santa Maria, and Goleta hereinafter referred to collectively as the "Managing Cities" and each individually as a "Managing City").
WITNESSETH THAT:
WHEREAS, the parties hereto desire to operate a Countywide network of library services that provide for all inhabitants of the County of Santa Barbara open access to diverse resources and ideas that inspire learning, promote reading and enhance community life; and WHEREAS, the parties hereto desire to contract for the furnishing to all inhabitants of the County, including residents within cities, an equitable level of Countywide library services; and WHEREAS, the parties hereto recognize that, because library users cross jurisdictional boundaries, a Countywide network of library services best serves the needs of all users; and WHEREAS, the parties hereto believe such services can be most efficiently provided through the use of existing facilities within and outside of the five Managing Cities without the creation of County- operated duplicate establishments; and
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System WHEREAS, the parties hereto believe the fairest method of equalizing County funding for library services is for the County to contribute to the Managing Cities a given and equal amount of money for each person residing within their respective zones, with additional funds allocated annually for County branch libraries as hereinafter provided; and WHEREAS, the parties hereto desire to memorialize herein their agreement that the sums hereinafter specified will be sufficient contribution by the County during the term of this Agreement; and
WHEREAS, each Managing City, with the exception of Santa Barbara, is a member of the Black Gold cooperative library system, a service agency established by the authorization of the Public Library Development Act of 1963, since such membership is extended to the incorporated as well as the unincorporated areas of the County; and
WHEREAS, it is the intent of the parties hereto to use reliable local public revenue to fund core library services; federal, state and philanthropic money, if available, shall be used to supplement, but not supplant, local revenues appropriated for public libraries; and WHEREAS, in order to maintain service levels, funding from the County, Managing Cities and other jurisdictions should include annual increases according to an accepted regional consumer price index; and
WHEREAS, the parties hereto desire to work together and with other jurisdictions to increase funding and service levels for the Countywide network of library services.
NOW, THEREFORE, the parties hereto agree as follows:
1. Designated Representative
County's Community Services Department ("CSD") Director is the designated representative of County, and will administer this Agreement for and on behalf of County. Each of the Managing Cities' respective Library Directors is the designated representative for such Managing City. Each party hereto shall notify each of the other parties hereto in the event of a change of such party's designated representative.
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
2. Services to be Rendered
A map of Santa Barbara County Library Zones ("Zones," and each a "Zone") is attached hereto as Exhibit A and incorporated herein by reference ("Zone Map"). Each Managing City shall assume and provide the services of a public library for the Zone assigned to such Managing City hereunder, including, but not limited to, within the incorporated cities within such Zone, as described in greater detail in Section 5, below. The Library Director for each Managing City shall plan and administer a consolidated library program in the incorporated and unincorporated areas of the such Managing City's Zone.
All materials purchased by a jurisdiction within the County of Santa Barbara shall be available to all residents within the County of Santa Barbara via a direct loan or interlibrary loan, without charge. Each Managing City is encouraged to build collections that reflect community needs and wants within its assigned Zone, and may set restrictions on interlibrary loans of certain materials such as new titles and high demand items (for a period up to six (6) months), reference materials, and rotating or rental collections.
3. Term
The term of this Agreement shall be for the Fiscal Year 2024-2025, commencing on July 1, 2024, and terminating on June 30, 2025 {"Term"), unless earlier terminated in accordance with the provisions of this Agreement.
4. Termination by County or Withdrawal by Cities
At any time during the Term of this Agreement, County may, upon six-months' prior written notice to each of the Managing Cities, terminate this Agreement. At any time during the Term of this Agreement, each Managing City may, upon six-months' prior written notice to County and each of the other Managing Cities, withdraw from and cease to be a party to this Agreement. If any Managing City withdraws from this Agreement, then such Managing City shall repay to the County funds previously distributed to that Managing City hereunder on a pro rata basis with respect to the number of days remaining in the Term after such withdrawal becomes effective.
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
5. Library Zones
Each Managing City shall have the primary obligation to provide library services within the Zone assigned to such Managing City, as described in greater detail below. a Santa Barbara shall furnish library services to all persons inhabiting Zone 1, including the City of Santa Barbara, and the unincorporated areas of Montecito, Summerland, and Mission Canyon.
b. Lompoc shall furnish library services to all persons inhabiting Zone 2, including the City of Lompoc, and the unincorporated areas of the communities of Mission Hills, Vandenberg Village, and all of Vandenberg Space Force Base. c. Santa Maria shall furnish library services to all persons inhabiting Zone 3, including the Cities of Guadalupe and Santa Maria, and the unincorporated areas of the communities of Cuyama, Los Alamos, and Orcutt.
d. Goleta shall furnish library services to all persons inhabiting Zone 4, includingthe Cities of Goleta, Solvang, and Buellton, and the unincorporated areas of the communities of the Eastern Goleta Valley, Community Service Area 3 (CSA 3), Isla Vista, Gaviota, Hope Ranch, Los Olivos, and Santa Ynez.
e. Carpinteria shall furnish library services to all persons inhabiting Zone 5, including the City of Carpinteria and the unincorporated area of Toro Canyon. f Subject to County's contribution as set forth in Section 6.a, below, no Managing City may change the level of service (i.e., hours of operations or staffing) provided at County library branches (defined below) within such Managing City's Zone ("Service Level Change") without first complying with the provisions of this Section 5.f. the CSD Director or his or her designee ("CSD Director"). Any changes to the level of service must also be presented to the Library Advisory Committee for input. Each Managing City must provide written notice of each proposed or pending Service Level Change to the CSD Director and the Library Advisory Committee at least 90 days prior to implementation of such Service Level Change. Following receipt of such Service Level Change notice, the CSD Director will schedule a time for such Managing City to present such proposed Service Level Change to, and consult with, the Library Advisory Committee regarding same. The CSD Director or his or her designee will consult with such Managing City's Library Director within 30 days of the CSD Director's receipt of such Service Level Change notice. Such Managing City and its Library Director shall duly take into
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System consideration input from the CSD Director and the Library Advisory Committee regarding such proposed Service Level Change. "County library branches" include: County/City branch libraries within the Cities of Buellton, Solvang, and Guadalupe, referred to in this agreement as a "partner city" or "partner cities," as well as County branch libraries in the unincorporated areas of Montecito, Vandenberg Village, Orcutt, Los Alamos, and Cuyama.
6. Deposit and Allotment of Funds
Contribution for FY 2024/25:
a. County agrees to contribute $4,850,607 in Fiscal Year 2024/25 ("County Contribution"), which sum includes (i) $4,059,151 for library services (a per capita level of support of approximately $9.15), to be used for operations and acquisition of books and materials for inhabitants of the County of Santa Barbara, and (ii) $630,056 allocated to mitigate hours and programming reductions of County library branches at risk of reducing service levels. For the purpose of allocating the County Contribution among the Managing Cities for the 2024/2025 Fiscal Year, the parties hereto agree that the population count in each of the Zones, as determined in accordance with subpart 6.b, below, is as follows:
ATTACHMENT B
Docusign Envelope ID: 2A8682A5-7743-4C80-88FD-9FAC13384668 FY 2024-2025 Agreement for Operation of a Countywide Library System Table 1:
FY 24-25 FY 24-25 FY24-25 FY 24-25 FY24-25 FY 24-25 Total Population $9.15 Base • Per Cannabis/GFC Sm all Library Other County County Funding Library Branch Estimates Capita (incl. CPI) Funding Fund Funding by Zone Santa Barbara/Eastsid1 89,679 820,563 - . . 820,563
Montecito 9,156 83,777 230,294 50,000 - 364,071
Zone 1 98,835 904,340 230,294 50,000 . 1,184,634
Lompoc 49,089 449,164 - - . 449,164
Vandenberg Village 10,485 95,938 40,033 15,000 . 150,971 Zone 2
Santa Maria
Cuyama
Guadalupe
Los Alamos
Orcutt
Zone 3
Goleta
Isla Vista
Buellton
Solvang
Zone4
Carpinteria
Zone 5
General
59,574 545,102 40,033 15,000 - 600,135
115,191 1,053,998 - 8,900 . 1,062,898
901 8,244 21,045 - - 29,289
8,676 79,385 30,249 . - 109,634
2,357 21,567 29,742 - . 51,309
31,731 290,339 110,765 - 55,000 456,104
158,856 1,453,533 191,801 8,900 55,000 1,709,234
63,699 582,846 . - - 582,846
25,630 234,515 - 12,500 . 247,015
10,212 93,435 71,777 . . 165,212
10,212 93,435 96,151 . . 189,586
109,752 1,004,231 167,928 12,500 - 1,184,659
16,606 151,945 - - . 151,945
16,606 151,945 - . . 151,945
. . - . 20,000 20,000
Total 443,623 4,059,151 630,056 86,400 75,000 4,850,607 b. Subject to County budgetary appropriations and availability of funds, the portion of the County Contribution to be allocated and paid to each Managing City shall be based on: population figures certified for January I of the immediately preceding fiscal year, and published in June of that year, as shown in the California State Library (Certification of Population Figures), but one year in arrears ( e.g., FY 24/25 population based upon June I, 2023 data). Notwithstanding the foregoing, in no event shall the amount paid to a Managing City hereunder exceed the amount set forth in the "FY 24/25 Total County Funding by Zone" column for such Managing City in Table I, above.
ATTACHMENT B
Docusign Envelope ID: 2AB682A5-7743-4C80-88FD-9FAC13384668 FY 2024-2025 Agreement for Operation of a Countywide Library System c. Although the parties hereto acknowledge that Goleta may, in addition to the funds provided hereunder, receive other funds during the Term from County Service Area Number Three ("CSA No. 3"), established in 1990 by Measure L to fund the Goleta Valley Library via parcel tax assessment ("Measure L Funds"), this Agreement does not create, and shall not be construed as creating or giving rise to any duty, responsibility, obligation, promise, or liability on the part of the County with respect to the provision of Measure L Funds to Goleta or CSA No. 3. Goleta covenants and agrees that and Measure L Funds received by Goleta shall only be used for extended library facilities and services in CSA No. 3, d. Except as otheiwise provided herein, the payments to be made by County to each Managing City hereunder shall be made in two installments: the first after execution of this Agreement by such Managing City, no earlier than October 1, 2024, but no later than February 1, 2025, and the second payment no earlier than March 1, 2025, but no later than April 1, 2025; provided, however, that payment to a Managing City hereunder shall be conditioned on such Managing City's compliance with the reporting requirements hereunder.
e. In the event that any of the funds allocated to a library hereunder are not expended during the Tenn, such unspent funds shall be retained by the Managing City that is assigned hereunder to the Zone in which such library is located for use after the Term for library services at such library branch.
f No funds paid by County to any Managing City hereunder shall be used for purposes other than such Managing City's administration, maintenance, and operation of consolidated library services within such Managing City's Zone. Any funds provided hereunder which are used for other
purposes shall be reimbursed to County by the Managing City to whom such funds were disbursed hereunder.
g. In addition to the County Contribution, the County shall work in good faith to secure funding commitments from each city in which a branch library is operated through separate agreements with those cities. Partner cities are expected to contribute an amount at least equal to County funding for libraries within their
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System jurisdiction as shown in Table 1, above. Payments from partner cities shall be made according to the schedule set forth in Section 6.d, above. h. If a branch library moves from one Zone to another, or a new Zone is created for a branch library, the County may reserve a portion of funding allocated to the Managing City for the new Zone to reimburse the Managing City that administered such re-zoned branch library in its prior Zone for residual expenses for a period of one year after such relocation or re-zoning.
7. County Buildings
Ownership of branch library buildings and the land on which such buildings are situated or are to be situated, if situated on County land or purchased with County funds, shall be vested in County, and this Agreement shall not confer any rights on any Managing City to any such County owned branch library building or real property in any Zone. County may designate any such County building(s) for use by a particular Managing City or Managing Cities to serve a particular Zone or Zones, or any portion thereof. In so designating County buildings, County shall consider the recommendations of the Library Advisory Committee, as well as public comments and other relevant information.
Each Managing City to which a branch building is designated shall maintain, repair, and operate such branch library building to the extent funding is available and in accordance with Section 9, below. Upon a change or termination of such building designations, the Managing City shall vacate such building and return such building to County in the same condition as the Managing City received it, usual wear and tear excepted.
8. Furnishings, Equipment and Supplies
The parties hereto agree all furnishings and equipment, including, but not limited to, books, shelves, desks, tables, chairs, study carrels, telecommunication and computer equipment and systems, office machines, appliances, fixtures and HV AC systems, that are contained in and designated for use solely in a branch library for which the County is responsible for the property insurance. Such branch library locations include Cuyama, Montecito, Solvang and Vandenberg Village. In all other locations, the furnishings and equipment of each branch library shall be
ATTACHMENT B
Docusign Envelope ID: 2AB682A5-7743-4C80-88FD-9FAC13384668 FY 2024-2025 Agreement for Operation of a Countywide Library System deemed to be the property of the Managing City responsible for administering the Zone where such branch library is located.
Each Managing City shall solely be responsible for the cost of purchasing all office and restroom supplies needed for the operation of the branch libraries located within such Managing City's respective Zone ("Essential Supplies"), and shall notify the CSD Director in writing in the event that such Managing City lacks sufficient funding for such Essential Supplies, in which case, such Managing City may use funds provided hereunder for the stated purpose of purchasing such otherwise unaffordable Essential Supplies.
9. Facility Maintenance and Repair
Each Managing City shall perform all necessary maintenance, repairs, and replacements with respect to the branch libraries at locations owned by the County (i.e., Cuyama, Montecito, Solvang and Vandenberg Village) within such Managing City's Zone, in accordance with the Maintenance and Repair Responsibilities schedule attached hereto as Exhibit B and incorporated herein by reference, with the exception of the City of Carpinteria, which is subject to a separate 99-year lease agreement with the County. All such maintenance and repair work shall be done in a competent and workmanlike manner. Each Managing City shall notify the CSD Director in writing of any necessary maintenance or repairs to a County-owned branch within such Managing City's Zone that exceed the funds available to such Managing City hereunder. For maintenance and repairs that are the responsibility of County hereunder, each Managing City shall send a written request for service of such facilities within such Managing City's Zone to County at the address set forth below:
County of Santa Barbara, General Services Department
Attn: General Services Facilities Manager, Scott Hosking 1105 Santa Barbara Street, 2nd Floor
Santa Barbara, CA, 93101
Email: [email protected]
Phone: 805.568.2533
Each Managing City is allowed to use the funds provided to such Managing City hereunder for the stated purpose of facility maintenance and repair of such Managing City's branch locations. of
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
10. Janitorial Services
Each Managing City shall be responsible for directly managing and paying costs for janitorial services at each branch location in its respective Zone, unless a supplemental agreement is made with a partner city. Each Managing City is allowed to use the funds provided to such Managing City hereunder for the stated purpose of janitorial services.
11. Utilities
Each Managing City shall be responsible for paying the utilities and connection costs associated with the branch locations in its respective Zone, unless a supplemental agreement is made with a partner city. The utility service costs shall include charges for electricity, water, natural gas, telephone, cable, internet, and sewer services. Each Managing City is allowed to use the funds provided to such Managing City hereunder for the stated purpose of paying utilities at its branch locations.
Since County is assuming responsibility for paying utilities ( electricity, natural gas, refuse, and water) at the Solvang branch (located within Zone 4) and the Cuyama branch (located within Zone 3), County will withhold $5,000 from its allocations to both Goleta (Zone 4) and Santa Maria (Zone 3), to cover the costs of such utilities. In June 2025, County will deduct the actual costs of such utilities from such withholdings, and then transfer any remaining balance to Goleta (Zone 4), and Santa Maria (Zone 3), as applicable. Any additional utility costs that are incurred with respect to any of the Montecito, Solvang, or Cuyama branch locations that are not directly charged to County will be paid by each Managing City responsible for administering such Zone (i.e., Goleta for Solvang, Santa Maria for Cuyama, Santa Barbara for Montecito ).
12. Administration Charees
Each Managing City may recover from the funds allocated to it hereunder an administrative charge, in an amount not to exceed 25% of such Managing City's annual operating budget, that is reasonable and sufficient to reimburse the Managing City for the costs and expenses necessary to provide library services pursuant to this Agreement. Such administration charges may include the following items:
a. Administrative oversight including meetings with municipal leaders, Friends of the Library, and management from zone branch libraries; City Council meetings and
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC 133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System presentations; County Library Advisory representation and reporting; development and management of annual budgets; and, strategic planning. b. Human Resources Management, including time sheets; payroll; staff evaluations processing; promotions; new hire and termination processing; scheduling; training; and, internal communications.
c. Risk Management, including on the job injury and workers' compensation forms and reporting processing; and, building insurance reporting. d. Accounting, including reconciliation of cash receipts; materials (books, magazines, audio books, DVDs) purchases, receipts, and verification; invoice payment; digital vendor service initiation, purchase, and monitoring; and gift funds accounting. e. Information technology (IT), including the development, maintenance, and use of computer systems, software, networks, and equipment for the processing and distribution of voice and data communications.
f Reporting, including creation of reports to Federal, State and/or local authorities; quarterly and annual report generation for Santa Barbara County. g. Adult literacy, including tutor training; supervision of tutors and learners, workforce development.
h. User account management, including shipment, returns, holds, problem solving accounts, managing disputes, and damaged and lost item management.
1. Research and material access, including advanced research by librarians; interlibrary materials requests outside the cooperative system; gift materials processing; and, collection management.
J. Other, including ordering supplies and equipment; centralized liaison for services and communications with external parties; publicity and public relations support; technical troubleshooting; and, website and social media updates. k Allocated costs from Centralized City Departments, such as Information Technology, City Manager's Office, Legal Services, and Human Resources, in alignment with generally accepted cost accounting allocation principles.
ATTACHMENT B
Docusign Envelope ID: 2AB682A5-7743-4C80-88FD-9FAC13384668 FY 2024-2025 Agreement for Operation of a Countywide Library System Each Managing City shall document the financial basis for such administration charges if the total combined branch administration charges exceed 10% of the total County payments to the Managing City hereunder.
13. Library Advisory Committee
County's Board of Supervisors has by appointment created a Library Advisory Committee.
The term of office of each member of the Library Advisory Committee shall annually and automatically renew each year, unless replaced at the pleasure of the Board of Supervisors or by request of the nominating jurisdiction.
Each Managing City shall nominate one member for appointment by the Board of Supervisors. In addition, the partner cities of Buellton, Guadalupe, and Solvang, in recognition of their significant contributions to free library service within the County, may each nominate one member for appointment by the Board of Supervisors, and the County Supervisor of each supervisorial district shall nominate one member. In recognition of County Service Area 3 's significant contributions to free library service, County's Board of Supervisors shall appoint one member from the residents of County Service Area 3. The Supervisors shall further appoint one member of its Board, or a designee, to chair the Library Advisory Committee.
The Library Advisory Committee shall meet at least quarterly to review services and operations and to make advisory recommendations to the Board of Supervisors as follows:
a Ensure adequate library services to all the inhabitants of County; b. Review the operation of the library system and this Agreement; c. Submit advisory recommendations to ensure adequate service to branch libraries; d. Promote collaborative exchange of information among libraries; • Review annual library budgets and reports of service levels; and • Receive notices of reductions to the level of library services; and • Receive citizen input regarding library-related issues and make recommendations thereon.
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
14. Indemnification
In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to California Government Code Section 895.6, the parties hereto agree that all losses or liabilities incurred by a party hereto shall not be shared pro rata, but instead all parties hereto agree that, pursuant to California Government Code Section 895.4, each of the parties hereto shall fully indemnify and hold each of the other parties hereto, and their officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by California Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement. No party, nor any officer, board member, employee or agent thereof, shall be resp.onsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of any of the other parties hereto, or their officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties underthis Agreement.
15.lnsurance
Each Managing City to which a building is designated shall obtain and maintain in effect
during the period of such designation general and automobile liability insurance covering the use of such building by that Managing City to which it is designated, and by its officers, agents, employees or volunteers acting on Managing City's behalf or at Managing City's direction, with single limit coverage of not less than $1 million. Each Managing City shall also maintain Workers' Compensation coverage as required by the California Labor Code and employers' liability insurance. All insurance coverages are to be placed with insurers which ( 1) have a Best's rating of no less than A VII, and (2) are admitted insurance companies in the State of California. All other · insurers require the prior approval of County. The general and automobile liability insurance policy shall name County, its officers, agents and employees as additional insured, and shall not be canceled without giving at least thirty-days' prior written notice to County. County shall be furnished with a certificate of insurance by Managing City to which a branch library building has been designated prior to performance by Managing City. A copy of the endorsement evidencing
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System County has been added as a named additional insured on the policy must be attached to the certificate of insurance. The policy or policies shall include severability of interest or cross liability clause or equivalent wording. The policy or policies shall contain a provision of the following form: "Such insurance as is afforded by this policy shall be primary and contributory to the full limits stated in the declarations, and if County has other valid and collectible insurance for a loss covered by this policy, that other insurance shall be excess only".
As an alternative to the liability insurance requirements contained above, a Managing City can provide evidence in writing to County showing that it has an approved self-insurance program and will then only be required to submit a certificate of insurance for the difference, if any, between its self-insurance limit and $1 Million combined single limit coverage.
The property insurance for each building shall be borne by the party that owns the building.
For branch locations housed within a County-owned building, County shall be responsible for property insurance for both the building and its contents. Such locations include Carpinteria, Cuyama, Montecito, Solvang and Vandenberg Village. For each branch library located within a leased building, Managing City that is the lessee of the building space shall be responsible for property insurance for both the building and its contents. For the purpose of this Agreement, "content" includes furnishings, equipment, and supplies as identified in Section 8, as well as audiovisual and electronic materials such as books, subscriptions, government documents, and microfilm used by library patrons. Each Managing City is allowed to use the funds herein made available for the stated purpose of property insurance for contents in its respective branch facilities.
16. Budget, Revenue/Expenditure and Services Plan
a. On or before December 31, 2024, each Library Director shall confer with the County and a representative from each city in which a branch library operates in its zone to review expected funding and service levels for the next fiscal year. The CSD Director or his or her designee will initiate and lead this effort. b. Upon completion of review of expected funding and service levels under subsection
16.a, above, the County shall work in good faith to secure funding commitments from each branch library's partner city (and friends organization if the operating budget relies on more than $50,000 from friends organizations) and notify the
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-77 43-4C80-88FD-9FAC 133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System Library Director of expected funding amounts from the County, partner city, friends organizations, and other sources for the upcoming fiscal year. c. Upon completion of the activities in both subsections 16.a and 16. b, above, but no later than March 1 of each year, each Library Director shall submit to the County a Revenue/Expenditure plan and proposed budget for each branch. Such plan shall include:
• Operations budget for the previous, current, and upcoming fiscal year by branch library, as well as current reserves, if any, held by Managing City, broken out by branch library;
• Report of service levels in relation to adopted minimum or agreed upon target service levels, with estimated costs to reach adopted minimum or agreed upon target service levels;
• Anticipated changes to service levels;
• Capital/infrastructure needs and estimated costs; and • A library services plan for any unincorporated community within its zone that has a population of more than 10,000 and does not have a branch library.
17. Reports of Receipts and Disbursements
Upon adoption of a library budget by each Managing City, the Managing City shall provide to the County's designated representative a written copy of such budget showing the amount to be spent in each branch including anticipated disbursements from reserves and gifts. Amendments to branch budgets must be reviewed by the Library Advisory Committee prior to review by the Board of Supervisors. Such amendments may include unanticipated or required reductions or increases in revenue via any source. Managing Cities shall provide County with copies of amendments to branch budgets upon County's request.
Annually, each Managing City shall provide County with a statement of all receipts and disbursements made pursuant to this Agreement, listing all items of receipt and expenditure throughout the year. Such statements showing the amount spent in each respective County branch located in that Managing City's Zone shall include an itemization of salaries and wages, materials, supplies, and services, capital outlay, and use of reserves and gifts. In particular, such statement
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System shall show as separate items those obligations and expenditures which are made or incurred for the purpose set forth in Section 6. The annual financial statements shall be submitted no later than sixty (60) days after the end of the fiscal year. Each Managing City shall keep accurate accounts and records for funds expended to accomplish the purpose of this Agreement, and shall make such accounts and records available at all times for inspection and audit by authorized agents of the County of Santa Barbara. All such accounts and records shall be retained for at least a period of five (5) years after the fiscal year to which such records relate. All accounting records shall be kept in accordance with generally accepted accounting principles. COUNTY shall have the right to audit and review all such documents and records at any time during Managing City's regular business hours or upon reasonable notice. In addition, if this Agreement exceeds ten thousand dollars ($10,000.00), each Managing City shall be subject to the examination and audit of the California State Auditor, at the request of the COUNTY or as part of any audit of the COUNTY, for a period of three (3) years after final payment under the Agreement (Cal. Govt. Code Section 8546.7). Managing Cities shall be subject to, participate in, and cooperate with, all audits, examinations or reviews, whether by COUNTY, the State, or the Federal Government.
If federal, state or COUNTY audit, examination or review exceptions, findings, adjustments or disallowances are made relating to this Agreement, each Managing City shall reimburse its share respectively of all such exceptions, adjustments, and disallowances. ts. Gifts
Each Managing City shall have or adopt a gift policy, to inventory, characterize, track, and report on gifts made directly to a Managing City's individual branch library. Each ManagingCity shall provide a copy of its gift policy to the County. Each Managing City shall notify County of any changes made in the gift policy. In the event any person gives or bequeaths any gift directly to any library herein referred to, such gift shall be treated according to the gift policy of Managing City or County, as applicable. Any gift accepted for a library in the unincorporated areas of County shall become the property of County. Any gift accepted by a Main Library shall become the property of that Managing City. Each gift given directly to a library shall, to the extent desired by the presenter, contain specific reference regarding preferred use (i.e., programs, equipment, books etc.).
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
19. Emer2ency
In the event of an emergency (a) which results in a loss of library materials, and/or (b) which affects the ability of any branch library to maintain the current level of library service, any party hereto may request the assistance of any other party in obtaining replacement library materials necessary for the functioning of the affected branch; provided, that all expenditures for replacement materials are approved in advance and in writing by the requesting party, the assisting party shall be entitled to full reimbursement from the requesting party for all expenditures made in accordance with applicable laws governing the assisting party.
20. Assi2nment
No Managing City shall assign or otherwise transfer, in whole or in part, directly or indirectly, whether by operation of law or otherwise, this Agreement or any of such Managing City's rights or obligations hereunder, or any monies payable hereunder, without the prior written consent of County in each instance. Any attempt to so transfer without County's prior written consent shall be voidable by County.
21. Provisions Required by Law Deemed Inserted
Each and every provision oflaw and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not correctly inserted, then upon request of any party hereto this Agreement shall forthwith be physically amended to make such insertion or correction.
22. Notices
Any notice or consent required or permitted to be given under this Agreement shall be given to the respective parties in writing, by first class mail, postage prepaid, or otherwise delivered as follows:
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System County of Santa Barbara
Jesus Armas,
Community Services Director
123 East Anapamu Street, 2 nd Floor
Santa Barbara, CA 93101
Dawn Jackson, Library Director
Santa Maria Public Library
421 S. McClelland Street
Santa Maria, CA 93454
Sarah Bleyl, Library Director
Lompoc Public Library
501 E. North Avenue
Lompoc, CA 93436
Elizabeth Saucedo, Library Director
Goleta Valley Library
500 North Fairview
Goleta, CA 93117
Brandon Beaudette, Library Director
Santa Barbara Public Library
P.O. Box 1019
Santa Barbara, CA 93102
Jody Thomas, Library Director
Carpinteria Public Library
5141 Carpinteria A venue
Carpinteria, CA 93013
or at such other address or to such other person that the parties may from time to time designate. Notices and consents under this section, which are sent by mail, shall be deemed to be received five (5) days following their deposit in the U.S. mail.
23. Section Headin2s
The headings of the several sections, and any table of contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction or effect hereof.
24. Seyerability
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal, or unenforceable in any respect by a court of competent jurisdiction, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-77 43-4C80-88FD-9FAC 133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
25. Remedies Not Exclusive
No remedy herein conferred upon or reserved to County is intended to be exclusive of any other remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.
26. Entire A2reement and Amendment
In conjunction with the matters considered herein, this Agreement contains the entire understanding and agreement of the parties hereto regarding the subject matter hereof, and there have been no promises, representations, agreements, warranties, or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein.
This Agreement may be altered, amended, or modified only by an instrument in writing, executed by all the parties to this Agreement and by no other means. Each party waives its future rights to claim or assert that this agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver, or estoppel.
27. Successors and Assi2ns
All representations, covenants, and warranties set forth in this Agreement, by or on behalf of, or for the benefit of any or all of the parties hereto, shall be binding upon and inure to the benefit of such party and its permitted successors and assigns.
28. Compliance with Law
Each party hereto shall, at its sole cost and expense, comply with all County, State, and Federal ordinances, regulations, and statutes now in force or which may hereafter be in force with regard to this Agreement. The judgment of any court of competent jurisdiction, or the admission of any such party in any action or proceeding against such party that such party has violated any such ordinance or statute, shall be conclusive of that fact as between such party and County, whether or not County is a party in such litigation.
I() uf -::
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System
29. California Law
This Agreement shall be governed by the laws of the State of California. Any litigation regarding this Agreement or its contents shall be filed in the County of Santa Barbara, if in state court, or in the federal district court nearest to Santa Barbara County, if in federal court.
30. Execution of Counterparts
This Agreement may be executed m any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the parties shall preserve undestroyed, shall together constitute one and the same instrument.
31. Authority
All signatories to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such signatories and that all formal requirements necessary or required by any local, state and/or federal law in order to enter into this Agreement have been fully complied with. Furthermore, by entering into this Agreement, each party hereby warrants that it shall not have breached the terms or conditions of any other contract or agreement to which that party is obligated, which breach would have a material effect hereon.
32. Di2ita1 and/or Electronic Sienatures
Digital and/or electronic signatures created in a manner consistent with the County's Electronic and Digital Signature Policy ITAM-0430 (12/8/2020) shall satisfy the County's requirements for signing this document. Signatures can be made by electronic, scanned, faxed, and/or digital means. Contracts signed with proper electronic and digital signatures are valid and enforceable.
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System ATTACHMENTS:
• Exhibit A - County Zone Service Delivery Map
• Exhibit B - Maintenance and Repair Responsibilities for County Owned Library Facilities 2l
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date executed by County.
ATTEST:
Mona Miyasato
County Executive Officer
Clerk of the Board
B�b� 11-< cikL��
Deputy Clerk
RECOMMENDED FOR APPROVAL:
Community Services Department
la
DocuSlgned by:
L!;���04�6���--
By: __________ _
Department Head
APPROVED AS TO FORM:
Rachel Van Mullem
County Counsel
!,
Signed by:
�c�l��
By:-----------
Deputy County Counsel
Page :22 of27
COUNTY OF SANTA BARBARA � ·,
By:\. �
SteveL�
Chair, Board of Supervisors
Date: 12 -l 1-L-v{:
APPROVED AS TO ACCOUNTING
FORM:
Betsy M. Schaffer, CPA
Auditor-Controller Ir Signed by:
By: ____ L:_so_�_o_ssl/l,(}.,_01_oe_3!_E_��--St...1A,_
Deputy
APPROVED AS TO FORM:
Greg Milligan
Risk Manager
!
✓
Signed by:
L�t�� By:-----------
Risk Management
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the __ _ day of ________ _, 2025.
CITY OF SANTA MARIA
By:�---------
Mayor
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By: __________ _
Risk Manager
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the __ _ day of _______ , 2025.
CITY OF SANTA BARBARA
By:�---------
City Administrator
APPROVED AS TO FORM:
By:
City Attorney
nf ""'
ATTEST:
By:�--------
City Clerk
APPROVED AS TO FORM:
By: ____________ _
Risk Manager
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the __ _ day of _______ , 2025.
CITY OF LOMPOC ATTEST:
By: ________ _ By:
Mayor ______ _ City Clerk ________ _
APPROVED AS TO FORM:
By:
City Attorney
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the __ _ day of ________ , 2025.
CITY OF GOLETA ATTEST:
By: By: _______ _
Mayor _________ _ City Clerk ________ _
APPROVED AS TO FORM:
By: __________ _
City Attorney
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 FY 2024-2025 Agreement for Operation of a Countywide Library System IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the __ _ day of ______ _, 2025.
CITY OF CARPINTERIA ATTEST:
By: __________ _ By:.--------
Mayor _________ _ City Clerk ________ _
APPROVED AS TO FORM:
By: __________ _
City Attorney
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 Exhibit A - Map of Library Service Delivery Zones
of the
FY 2024-2025 Agreement for Operation of a County-wide Library System
ATTACHMENT B
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ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668 Exhibit B - Maintenance and Repair Responsibilities for Library Facilities of the
FY 2024-2025 Agreement for Operation of a County-wide Library System
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC13384668 EXHIBIT "B"
MAINTENANCE AND REPAIR RESPONSIBILITIES FOR COUNTY LIBRARY FACILITIES
CUY AMA, MONTECITO, SOLVANG AND VANDENBERG VILLAGE
ITEM NOT COUNTY MANAGING
NO. ITEM APPLICABLE CITY
1. Building Exterior
Repair Walls X
Painted Surfaces* X
Door and Window Trim X
Doors, Hardware X
Windows: Hardware and Screens X
Locks X
Roof X
Rain Gutters X
Flashing X
Down Spouts X
Lighting
Bulbs X
Fixtures X
Transformers X
Fluorescent Lights X
Ballast X
Handrails X
Signs (County Designation) X
Timers X
Gutters X
Decking Walkways Replace Maintain
Exterior Patios X
Decking (Overdecking on roof top area) X
Water Softener, Filter and Conditioner X
Stairs X
Roof Drains X
Gates X
Gas/Water Lines X
Elect. Lines X
Phone/ Computer Lines X
Sewer Lines X
ATTACHMENT B
Docusign Envelope ID: 2AB682A5-7743-4C80-88FD-9FAC13384668
ITEM NOT COUNTY MANAGING
NO. ITEM APPLICABLE CITY
2. Building Interior
Repair Walls X
Painted Surfaces X
Doors, Hardware X
Locks X
General Cleaning X
Floor, Sweeping and Cleaning X
Carpet, Vacuum and Cleaning X
Window Coverings X
Lighting
Bulbs X
Fixtures X
Transformers X
Fluorescent Lights X
Ballast X
Handrails (ADA) X
Signs X
Timers X
Drinking Fountains X
Ceiling X
Showers X
Toilet/Urinals (Replacement) X
Toilet/Urinals (Maintenance) X
Sink & Faucets (Replacement) X
Sink & Faucets (Maintenance) X
Gas Lines X
Water Lines X
Sewer Lines/Drains X
Phone Lines & Jacks X
Computer Lines & Jacks X
T.V. Cable & Jacks X
Phones X
Towel Racks X
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-7743-4C80-88FD-9FAC133B4668
ITEM NOT COUNTY MANAGING
NO. ITEM APPLICABLE CITY
Garbage Disposal X
Refrigerator/ Microwave X
Stove X
Counter Tops, replacement X
Cabinets, replacement X
Dish Washer X
Trash Compactor X
3. Grounds
Drinking Fountains X
Mail Boxes X
Fences X
Trash Bins X
Trash Enclosures Replace Maintain
Bike Racks X
Signs (County) X
Litter Pick-up X
Lighting
Parking Lot X
Driveways X
Walkways X
Timers ( external) X
Timers (internal) X
Signs X
Cleaning, Sidewalks, Walkways, Parking Lot X
4. Landscaping
Trees X
Shrubs X
Flowers X
Lawn X
ATTACHMENT B
Docusign Envelope ID: 2AB6B2A5-77 43-4C80-88FD-9FAC 133B4668
ITEM NOT COUNTY MANAGING
NO. ITEM APPLICABLE CITY
Watering X
Sprinkler, Repair and Replace X
Headers X
Rodent/Pest X
Seeding X
Fertilizer X
Plant Trimming X
Plant Removal X
Plant Replacement X
Tree Care & Trimming X
5. Mechanical Systems
Electrical Panels, Breaker, Interior X
Electrical Fuses, Interior Replace Maintain
Electrical Receptacle, Switches, Interior X
Electrical Central Switches X
Elevator X
Heating Replace Maintain
Air Conditioning Replace Maintain
Water Heater Replace Maintain
6. Roadways/Parking Lots
Repair & Maintenance
Striping X
Handicap Signage X
Asphalt Surface, Curbing X
Cement Surface, Curbing X
Wheel Stops X
Drainage X
Signs X
ATTACHMENT B
Docusign Envelope ID: 2AB682A5-7743-4C80-88FD-9FAC13384668
ITEM NOT COUNTY MANAGING
NO. ITEM APPLICABLE CITY
7. Fire Equipment
Sprinklers X
Hoses X
Extinguisher (interior) X
Alarm Systems X
Smoke Detectors Replace Maintain
8. Other Items
Paper supplies, dispensers, waste containers, X
soap in restrooms and kitchens
Interior janitorial products and services X
Interior Floor Waxing, Sweeping X
Window Washing (interior & exterior) X
Exterior sweeping entry, sidewalks and X
walkways
Janitorial service for public areas or X
common use areas
Broken window glass or door glass** X
Refuse, Rubbish and Garbage Disposal X
Cleaning Storage Rooms, Utility Rooms X
Exterminating X
Carpet Replacement, X
Linoleum Replacement, and/or
Tile Replacement
Building Foundation X
Flooring (wood & concrete) X
Utility mains & appurtenances X
Library Drop Box X
ATTACHMENT B