Santa Maria City Council
March 18, 2025

Mayor Alice Patino
Mayor Pro-Tem Carlos Escobedo
Councilmember Gloria Soto
Councilmember Maribel Aguilera-Hernandez
Councilmember Gloria Flores

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, March 18, 2025
CLOSED SESSION - 5:00 P.M.

REGULAR SESSION - 5:30 P.M.

HOW TO ACCESS MEETINGS

1. Meetings can be viewed in video format alongside the on-line interactive agenda at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agendas-reports-meetingvideos.

2. The City of Santa Maria Broadcasts City Council Meetings Live on local Comcast Cable Channel 23, at cityofsantamaria.org/tv and on YouTube.com/@CityofSantaMariaCalifornia.

3. Closed Captioning is available in English and Spanish during City Council meetings on Comcast Cable Channel 23 and at cityofsantamaria.org/tv.

4. Meetings are replayed on local Comcast Cable Channel 23 and cityofsantamaria.org/tv on Thursdays at 9:00 a.m. and Tuesdays at 5:30 p.m. Meetings are available on demand at YouTube.com/@CityofSantaMariaCalifornia.

Attendance at public meetings may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at (805) 925-0951 extension 2306, or by email at [email protected] at least 48 hours before the meeting. Assisted Listening devices are available for those who attend in Council Chambers. Closed Captioning is available during meetings in English and Spanish on Comcast Channel 23 and at CityofSantaMaria.org/tv.

PUBLIC COMMENT (letters/emails)
(Must be received by 2:00 p.m. in advance of the meeting) Members of the public wishing to submit a public comment or a comment on an agenda item, can email [email protected] or mail to the City Council, Attn.: City Clerk's Office, 110 East Cook Street, Santa Maria, CA 93454. Letters/emails will not be read aloud during the meeting. All correspondence will be distributed to Councilmembers, submissions received after the deadline will not be processed until the following day but will become a part of the official record.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month. Regular meetings start at 5:30 p.m. in the Council Chambers at City Hall, 110 East Cook Street, Santa Maria, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC§ 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following two locations: Santa Maria City Hall located at 110 East Cook Street, Santa Maria, California, and Santa Maria Public Library located at 421 South McClelland Street, Santa Maria, California.

CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

2. PUBLIC COMMENT PERIOD
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representatives: City Manager David W. Rowlands, City Attorney Tom Watson, Chief Human Resources Officer Graciela Reynoso, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Conference with Legal Counsel - Pending Litigation, Pursuant to California Government Code §54956.9(a)
Case Name: CCWA et al v. County of Santa Barbara Flood Control and Water Conservation District et al.

Case Number: 21CV02432

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation – “Red Cross Month” - March 2025
The City Council will recognize the month of March 2025, as “Red Cross Month” in the City of Santa Maria and encourage support to its humanitarian mission.

10. PRESENTATIONS

10.a Presentation and Rebate Check from SoCalGas for Energy-Efficient Pool Covers The City Council will receive a presentation and rebate check for $14,371 from SoCalGas for the purchase of new swimming pool covers for the Paul Nelson Aquatic Center through the Public Sector Regional Energy Pathways program in partnership with the Chamber of Commerce.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

12. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items removed by a member of the City Council for individual consideration, which shall be individually considered immediately after taking action on the Consent Calendar.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of March 4, 2025, and special City Council meeting of March 11, 2025.

12.a.3 Adoption of a Resolution Approving the Establishment of the Special Districts Planning Technician Classification and Adopting the CalPERS Comprehensive Schematic Pay Schedule
The City Council will consider adopting a Resolution to establish the Special District Planning Technician classification and corresponding job specification; and consider adopting the Comprehensive Schematic Pay Schedule in compliance with the CalPERS requirements.

RECOMMENDATION:

Adopt a Resolution approving the establishment of the Special Districts Planning Technician classification, corresponding job specification, and adopting the CalPERS Comprehensive Schematic Pay Schedule for all fulltime and part-time employees in accordance with CalPERS guidelines.

12.a.4 Request for Bond Release for Planned Development Permit Number PD2021- 0011
The City Council will consider authorizing the bond release for Planned Development Permit Number PD2021-0011.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

By motion, authorize the release of Performance Bond – Public Improvements [#36K000365] in the full amount of $20,240 posted in the form of a Surety to guarantee the construction and installation of public improvements; and order the Labor and Material Bond in the amount of $10,120 and the Guarantee and Defective Material Bond in the amount of $2,024, be retained for six month and one year, respectively, from the date of the release of the Faithful Performance Bond for public improvements.

12.a.5 Request for Bond Release for Celebration II, Tract 5993 The City Council will consider authorizing the bond release for Celebration II, Tract 5993.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

By motion, accept as complete the public improvements associated with Celebration, Tract 5993, and authorize the release of Faithful Performance Bond [#0666061] in the full amount of $164,371.63 posted in the form of a Surety to guarantee the construction and installation of public improvements on-site; and order the Labor and Material Bond in the amount of $82,185.82 and the Guarantee and Defective Material Bond in the amount of $16,437.16 be retained for six months and one year, respectively, from the date of the release of the Faithful Performance Bond for public improvements.

12.b COMMUNITY DEVELOPMENT DEPARTMENT

12.b.1 Adoption of a Resolution Approving Fiscal Year 2024-25 HOME Consortium Allocation Recommendation
The City Council will consider adopting a Resolution to approve the use of Fiscal Year 2024-2025 HOME Investment Partnerships funding to be allocated to assist the City of Santa Maria’s Tenant-Based Rental Assistance program and an affordable housing project in Santa Barbara County.

Environmental Notice: The Project qualifies for an Exemption pursuant to Section 15061(b)(3) (common sense exemption) of the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

Adopt a Resolution approving the use of Fiscal Year 2024-2025 HOME Investment Partnerships funding to be allocated to assist the City of Santa Maria’s Tenant-Based Rental Assistance program and an affordable housing project in Santa Barbara County.

12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.c.3 Adoption of a Resolution Approving Budget Amendment for Measure A Maintenance of Effort Appropriation
The City Council will consider adopting a Resolution to increase the budget in Measure A fund by $2 million for Alternative Transportation Enhancement Projects.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving Measure A Alternative Transportation Enhancement projects funding for Fiscal Year 2024-25.

12.d UTILITIES DEPARTMENT

12.d.1 Adoption of a Resolution Authorizing a Services and License Agreement with Paradigm Software, L.L.C. for Hardware, Software, Services and Support for Waste Transactions at the Santa Maria Regional Landfill.

The City Council will consider adopting a Resolution authorizing an agreement with Paradigm Software, L.L.C. for hardware, software, services, and support for scale transactions at the Santa Maria Regional Landfill.

Environmental Notice:

The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing a Gold Support Services and Licensing Agreement with Paradigm Software, L.L.C. to provide waste management hardware, software, services, licensing, and support for scale transactions at the Santa Maria Regional Landfill.

13. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

13.a Measure U Annual Report for the Period Ending June 30, 2024, as Submitted by the Measure U Citizens’ Oversight Committee
The City Council will receive a presentation from City Staff and the Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report.

RECOMMENDATION:

1. Receive a presentation from City staff and Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report for the period ending June 30, 2024; and

2. Receive and file the Measure U Citizens’ Oversight Committee 2023-24 Annual Report.

13.b 2024 General Plan Annual Report
The City Council will receive the 2024 General Plan Annual Report.

Environmental Notice: The item is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Direct the Chief Deputy City Clerk to file the 2024 General Plan Annual Report with the California Governor’s Office of Planning and Research and the State Housing and Community Development Department.

13.c 2024 Annual Fire Department Report
The City Council will receive and file the 2024 Annual Fire Department Report.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

The City Council will receive and file the 2024 Annual Fire Department Report.

14. REPORT BY CITY MANAGER

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234

REPORTS)

16. ADJOURNMENT
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of Santa Maria City Hall and Library and made available at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agendas-reportsmeeting-videos on this 13th day of March 2025. /s/ DONNA G. SCHWARTZ
Chief Deputy City Clerk

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: March 18, 2025
SUBJECT: Proclamation – “Red Cross Month” - March 2025
The City Council will recognize the month of March 2025, as “Red Cross Month” in the City of Santa Maria and encourage support to its humanitarian mission.

BACKGROUND:

The American Red Cross, founded by Clara Barton in 1881, continues its mission to prevent and alleviate suffering through the dedication of volunteers and donors worldwide. In Santa Maria, local Red Cross supporters provide emergency aid, blood donations, and vital services to those in need. This March, the City of Santa Maria joins the nation in recognizing their compassionate efforts and enduring commitment to humanitarian service.

Proclamation Requested by: Eileen Hernandez - American Red Cross Pacific Coast Chapter
Attachment(s): Proclamation
City of Santa Maria
Santa Maria, California
Proclamation
WHEREAS, the American Red Cross was founded in 1881 by Clara Barton who turned her personal passion for helping others into a larger mission to prevent and alleviate suffering everywhere; and
WHEREAS, today, millions of Red Cross volunteers across the globe give blood, donate financially, and/or learn life-preserving skills through the Red Cross; and WHEREAS, the humanitarian spirit, the act of coming together in times of crisis to care for one another is a foundation of the Santa Maria community that is exemplified by the goodwill of local Red Cross donors and volunteers; and
WHEREAS, Red Cross volunteers give hope to the most vulnerable community members in their time of greatest need by providing emergency shelter; offering food and comfort to families devastated by local disasters; supporting military families and veterans; saving lives with emergency-response skills and first aid; donating essential blood for use by trauma victims, transplant recipients, and cancer patients, among others; and delivering international humanitarian aid; and
WHEREAS, the City of Santa Maria joins communities nationwide this March in recognizing the heroes of the American Red Cross who work together to alleviate human suffering and advance the noble legacy of Clara Barton who said “You must never think of anything except the need, and how to meet it; and
NOW, THEREFORE, I ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim March 2025 as:
“RED CROSS MONTH”
And encourage all citizens in the City of Santa Maria to reach out and support its humanitarian mission.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 18th day of March 2025. ______________________________
Alice M. Patino, Mayor

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Alex Posada, Recreation and Parks Director
DATE: March 18, 2025
SUBJECT: Presentation and Rebate Check from SoCalGas for Energy-Efficient Pool Covers
The City Council will receive a presentation and rebate check for $14,371 from SoCalGas for the purchase of new swimming pool covers for the Paul Nelson Aquatic Center through the Public Sector Regional Energy Pathways program in partnership with the Chamber of Commerce.

BACKGROUND:

The Paul Nelson Aquatic Center is a vital community facility that provides year-round aquatic programs, including recreational swimming, lap swimming, and competitive events. To maintain operational efficiency and reduce costs, the City has historically utilized pool covers to retain heat and minimize water evaporation. However, the existing pool covers were outdated and inefficient, leading to increased energy consumption and higher heating costs. To address this, the City pursued energy-efficient solutions to improve cost savings and sustainability.

Through the Public Sector Regional Energy Pathways program, an initiative led by the Chamber of Commerce in partnership with SoCalGas to assist public entities in implementing energy-efficient upgrades, the City qualified for a rebate by replacing the aging pool covers with new, high-performance models designed to reduce heat loss and natural gas usage.

DISCUSSION:

The installation of the new pool covers at the Paul Nelson Aquatic Center aligns with the City’s commitment to sustainability and cost savings. The upgraded covers provide significant benefits, including:
 Energy Efficiency: The new covers help retain heat more effectively, reducing the need for natural gas heating.
 Cost Savings: By limiting heat loss and evaporation, the City anticipates a reduction in natural gas consumption.
 Water Conservation: The covers reduce evaporation, decreasing the need for additional water refilling and treatment.
2 The Chamber of Commerce, through its Public Sector Regional Energy Pathways program with SoCalGas, has recognized these efforts and awarded the City a rebate check of $14,371 to help offset the cost of purchasing and installing the new pool covers.

This rebate is part of the broader effort under the program to encourage municipalities to invest in energy-efficient infrastructure.
1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA March 4, 2025, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Mayor Alice Patino, Councilmember Gloria Soto, Councilmember Maribel Aguilera-Hernandez, Councilmember Carlos Escobedo, and Councilmember Gloria Flores
Staff Present: City Manager David W. Rowlands, Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Interim Finance Director Xenia Bradford, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Library Director Dawn Jackson, Interim Chief of Police Daniel Cohen, Director of Utilities Shad Springer, Director of Community Development Chenin Dow, Assistant City Clerk Alexandra Valadez, and Deputy City Clerk Ashley Arciniega.
_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
At 4:30 p.m. Mayor Patino called the meeting to order.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez (arrived at 4:42 p.m.), Gloria Flores, Gloria Soto, Mayor Pro Tem Carlos Escobedo, and Mayor Alice Patino.

STAFF MEMBERS PRESENT:

City Manager David W. Rowlands, City Attorney Thomas Watson and Assistant City Clerk Alexandra Valadez.

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION
At 4:30 p.m. Mayor Patino recessed to Closed Session.

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

3.b Conference with Real Property Negotiators Pursuant to Government Code §54956.8

3.c Conference with Real Property Negotiators Pursuant to Government Code §54956.8

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION
Pastor Israel Gonzalez from Central City Church gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Aguilera-Hernandez led the Pledge of Allegiance. 2 7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:51 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported instructions were provided to the City's Labor Negotiator for items 3.a,

3.b, and 3.c.

9. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Eddie Navarro, Gary Hall, and Gwenever Cannon.

10. CONSENT CALENDAR
Consent Calendar Items 10.a.1 through 10.d.1 were approved as presented, including the adoption of Resolution Nos. 2025-29, 2025-30, 2025-31, and 2025-32. The recorded vote appears with each item below.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted the Consent Calendar as submitted.

Ayes (5): Mayor Patino, Councilmember Soto, Councilmember Aguilera-Hernandez, Councilmember Escobedo, and Councilmember Gloria Flores
Motion carried by a recorded vote (5 to 0)

10.a CITY MANAGER/CITY CLERK DEPARTMENT

10.a.1 Ordinances and Resolutions
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

10.a.2 Approval of Minutes
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Approved Minutes of the Regular City Council meeting of February 18, 2025.

Motion carried by a recorded vote

10.b FINANCE DEPARTMENT

10.b.1 Payment of Warrants
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote
3 10.b.2 Payment of Payroll
Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

10.c PUBLIC WORKS DEPARTMENT

10.c.1 Adoption of a Resolution Approving a Grant of Non-Exclusive Easements for Encroachment Purposes to Southern California Gas Company, Inc.

Action: Adopted as Resolution No. 2025-29.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a resolution authorizing the Mayor to sign both non-exclusive easements to Southern California Gas Company, Inc. and authorizing the Chief Deputy City Clerk to certify the easements and forward the easements to the County Clerk-Recorder for official recordation.

Motion carried by a recorded vote

10.c.2 Adoption of a Resolution Approving the Establishment of a Large Vehicle Parking Restriction on Southside Parkway
Action: Adopted as Resolution No. 2025-30.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a resolution establishing a large vehicle parking restriction on Southside Parkway, along the northerly and southerly right of way, beginning at the intersection of Southside Parkway and Centerpointe Parkway and extending 590 feet east to the South College Roundabout.

Motion carried by a recorded vote

10.c.3 Adoption of a Resolution Approving the Proposed Establishment of a Passenger Loading Zone On Panther Drive
Action: Adopted as Resolution No. 2025-31.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
Adopted a resolution establishing a Passenger Loading Zone on Panther Drive.

Motion carried by a recorded vote

10.d UTILITIES DEPARTMENT

10.d.1 Adoption of a Resolution Authorizing the City of Santa Maria as Enforcement Agency for Compliance with California Assembly Bill 1276, Single Use Foodware Accessories and Standard Condiments
Action: Adopted as Resolution No. 2025-32.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Aguilera-Hernandez
4 Adopted a resolution authorizing the City of Santa Maria as the Enforcement Agency for California Assembly Bill 1276, Single-Use Foodware Accessories and Standard Condiments.

Motion carried by a recorded vote

11. REPORT BY CITY MANAGER
City Manager Rowlands reported the next City Council Meeting is scheduled for Tuesday, March 18th.

Items on the agenda would include the General Plan Annual Report, 2024 Annual Fire Department Report, and the Measure U Annual Report. The agenda for the City Council Meeting of April 1st would include the Quarterly Encampment Response and the CDBG Drafted Five Year Plan for FY 2025-26.

City Manager Rowlands also shared the City of Santa Maria is actively negotiating with all bargaining units.

12. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234 REPORTS) Councilmember Flores reported she attended the Firefighter Appreciation Night, Groundbreaking Plans for the Air Show, Youth Making Change (YMC) Grant Awards, and the Read Across America Event at Taylor Elementary.

Councilmember Escobedo reported he attended Firefighter Appreciation Night, Central Coast Water Authority Board Meeting, and the Read Across America Event at Taylor Elementary.

Councilmember Aguilera-Hernandez reported she attended the Firefighter Appreciation Night.

Councilmember Soto reported she attended the Firefighter Appreciation Night.

Mayor Patino reported she attended the Firefighter Appreciation Night, Livable California Teleconference, Food Truck/Pop-Up Vendors Informational Meeting, Marian Regional Medical Center Foundation Board Meeting, KCOY Interview with Scott Hennessee and Jeff Martin, Santa Barbara County Association of Governments (SBCAG) Board of Directors Retreat, and the Read Across America Event at Taylor Elementary.

13. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 6:17 p.m. in the memory of Jim Glines.

Chief Deputy City Clerk Alice M. Patino, Mayor

SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA March 11, 2025, 12:00 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Councilmember Maribel Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Gloria Soto, Mayor Pro Tem Carlos Escobedo, and Mayor Alice Patino,
Staff Present: City Manager David W. Rowlands, City Attorney Thomas Watson, Director of Utilities Shad Springer, and Chief Deputy City Clerk Donna G.

Schwartz
_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 12:02 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez (arrived at 12:26 p.m.), Gloria Flores, Gloria Soto (arrived at 12:03 p.m.), Mayor Pro Tem Carlos Escobedo, and Mayor Alice Patino.

STAFF MEMBERS PRESENT:

City Manager Rowlands, City Attorney Watson, and Chief Deputy City Clerk Schwartz (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION

3.a Conference with Real Property Negotiators Pursuant to Government Code §54956.8 At 12:02 p.m. Mayor Patino recessed to Closed Session.

4. RECONVENE TO OPEN SESSION

5. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported instructions were provided to the City's Negotiators.

6. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 1:37 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Graciela Reynoso, Chief Human Resources Officer
DATE: March 18, 2025
SUBJECT: Adoption of a Resolution Approving the Establishment of the Special Districts Planning Technician Classification and Adopting the CalPERS Comprehensive Schematic Pay Schedule
Description:

The City Council will consider adopting a Resolution to establish the Special District Planning Technician classification and corresponding job specification; and consider adopting the Comprehensive Schematic Pay Schedule in compliance with the CalPERS requirements.

RECOMMENDATION:

Adopt a Resolution approving the establishment of the Special Districts Planning Technician classification, corresponding job specification, and adopting the CalPERS Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines.

BACKGROUND:

As part of managing the City’s classification and compensation system, Human Resources will periodically present recommended changes and salary adjustments to the Council for formal approval.

DISCUSSION:

Special Districts Planning Technician Classification
The proposed salary range for this classification is $2,264.17 to $2,752.11 bi-weekly. The primary responsibilities include implementing the Urban Forest Master Plan in coordination with the development of a unified landscape district and supporting the dissolution of special benefit zones and four landscape districts. Additionally, this role involves assisting in the implementation of the Parks Assessment Report using Geographic Information Systems (GIS) and Computerized Maintenance Management Systems (CMMS), as well as coordinating and cataloging data to aid future budgeting and planning for City parks, open spaces, landscape districts, and special benefit zones.

A detailed overview of the job responsibilities and requirements can be found in the attached Special Districts Planning Technician job description (Attachment B). 2 The recommendation to approve this classification aligns with Santa Maria Municipal Code Section 2-20.04.1. This initiative supports the City Council’s goals of developing and retaining a high-performing, diverse workforce, fostering a healthy and productive work environment, and positioning the City of Santa Maria as an employer of choice.

Comprehensive Schematic Pay Schedule
A Comprehensive Salary Schematic Pay (“Schedule”) for the City of Santa Maria is created and presented in accordance with CalPERS regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees’ Retirement Law (PERL) Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule includes pay rate information for all full-time and part-time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single-pay schedule as per CalPERS’ requirements.

CalPERS mandates that any changes to pay rates—resulting from negotiations, employment contracts, new classifications, or reclassifications—require an updated Schedule to be reviewed and approved by the City Council. The Schedule must include effective dates and be retained for public inspection for at least five years. Upon adoption, the Schedule (Attachment C) will be posted on the City of Santa Maria’s website.

Alternative(s)
If the recommended Resolution is not approved, the City will continue to operate with the existing Resolution.

Fiscal Considerations
The establishment of this classification will have a minimal cost impact in Fiscal Year 24-

26. The recommendation to approve the newly established classification is in conformance to Santa Maria Municipal Code Section 2-20.02.

Impact to the Community
Overall City services will continue to be provided by City employees with no decrease in the level of service to the public. Instead, it is expected that there will be a positive impact and increase to current service levels to the public achieved by attraction and retention of talent management; increased employee job satisfaction; and increased performance to serve the community.

ATTACHMENT(S)
A. Resolution – Special Districts Planning Technician
B. Special Districts Planning Technician Job Description C. FT_PT_LS_ Salary Schematic
Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE ESTABLISHMENT OF THE SPECIAL

DISTRICTS PLANNING TECHNICIAN CLASSIFICATION,

CORRESPONDING JOB SPECIFICATION, AND ADOPTING A

COMPREHENSIVE SCHEMATIC PAY SCHEDULE
WHEREAS, job classification takes into account the content and scope of a job; employee knowledge, skills, and abilities; and employee performance; and WHEREAS, Section 2-20.04.1 (a) Job Description (Specifications) states in part, “The specifications, when approved by the City Council, shall constitute the official class specifications for the City service”; and
WHEREAS, Section 2-20.04.1 (b) Job Description (Specifications) states in part, “Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or essential duties ordinarily performed in the positions allocated to the class; a statement of the minimum qualifications considered necessary for proficient performance of the work, including education, experience, training, knowledge and abilities, skills, physical characteristics, and any additional factors considered pertinent.”; and WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) limits “compensation earnable” for retirement purposes to amounts listed on a Comprehensive Schematic Pay Schedule meeting requirements set forth in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full-time and part-time employees in a single salary format specified by CalPERS; and
WHEREAS, the City has compiled the necessary salary data to create a single comprehensive schematic pay schedule in compliance with the requirements of CalPERS, attached to the Council Agenda Report as Attachment C,
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The above recitals are true and correct and incorporated herein.

SECTION 2. The City Council of the City of Santa Maria authorizes the establishment of Special Districts Planning Technician classification and corresponding job description as Attachment B, and
SECTION 3. The Comprehensive Schematic Pay Schedule for all full-time and parttime employees attached to the City Council Agenda Report as Attachment C, dated March 18, incorporated herein by reference, is hereby authorized and approved; and SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 18th of March 2025.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_________________________
City Attorney
APPROVED AS TO CONTENT:
_________________________
Department Director
_________________________
City Manager

CITY OF SANTA MARIA, CALIFORNIA

SPECIAL DISTRICTS PLANNING TECHNICIAN
Attachment B

JOB TITLE: Special Districts Planning Technician DEPARTMENT: Recreation & Parks Department CLASSIFICATION: Non Exempt UNIT: G GRADE: 411
UPDATED: January 2025 LEVEL: Individual Contributor
SUMMARY / IDENTIFYING CHARACTERISTICS:

Under general supervision, coordinates and implements all aspects of planning for the City's Landscape Maintenance Districts; works closely with City staff and the public on development projects and assessments; ensures the maintenance and accuracy of the City’s tree inventory and contract tree trimming service; provides operational support to the department as needed; and performs other duties as assigned.

The Special Districts Planning Technician position is an Individual Contributor role that provides guidance of City Standards and Specification to contractors and the general public; to process projects quickly and efficiently; for Santa Maria residents to enjoy environmental and beautification enhancements provided by street side trees and landscaping. The Special Districts Planning Technician reports to and receives direction from the Special Districts Supervisor.

ESSENTIAL DUTIES/RESPONSIBILITIES:

These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:
 Issues related permits; maintains files and records; coordinates inspection requests; researches status of property and related improvements; supports various operating systems; calculates and collects permit and other fees; answers calls; refers inquiries.  Facilitates the routing of plans to various City departments during review.  Verifies, organizes and maintains appropriate records, maps, plans, drawings, and files, and completes appropriate archiving of hard copy and electronic City records.  Types and prepares permits that are ready for issuance;  Plan checks for routine maps, lot line adjustments, easements, deeds, public improvement plans, building site plans, grading plans, legal descriptions, and other technical review.  Maintains various databases; prepares GIS maps, exhibits and other graphic presentations.

CITY OF SANTA MARIA, CALIFORNIA

SPECIAL DISTRICTS PLANNING TECHNICIAN
Attachment B

 Researches information from technical resources such as City standards, codes, ordinances, and state and federal regulations; researchesstatus of property and improvements; collects data from various sources and prepares various reports.
 Tracks construction inspections.
 Assists inspection staff in the field or office during construction with various related technical duties.
 Coordinates development-related street tree bonding or surety; develops and maintains database for parks and street tree maintenance; analyzes and prepares report data; analyzes current and historical data for decision-making purposes; prepares written reports and correspondence;  Scope of assigned area will depend on departmental structure and is at the discretion of the Department Director.
 Upholds the values of the organization and has strong customer service orientation.  Performs other related projects and duties as assigned.  Demonstrates regular, reliable, and punctual attendance.

CORE COMPETENCIES:

Individual Contributor:

Incumbents should have a solid foundation of the following core competencies identified by the organization to be essential and listed in order of importance (click the hyper link to see the full definition Individual Contributor Competencies):
 Team Player - Effective performers are team oriented, share resources, respond to requests, and support a spirit of cooperative effort.
 Customer Orientation - Effective performers are in touch with community needs and review the organization through the eyes of Santa Maria residents. They go out of their way to anticipate needs.
 Integrity - Effective performers think and act ethically and honestly, take responsibility for their actions and foster a work environment where integrity is rewarded.  Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances, and demonstrate emotions appropriate to the situation.  Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, public works, planning, information technology, human resources, etc.), and remain current in their area of expertise.  Problem Solving & Decision Making - Effective performers identify problems, solve them, act decisively, and show good judgment.

CITY OF SANTA MARIA, CALIFORNIA

SPECIAL DISTRICTS PLANNING TECHNICIAN
Attachment B

 Learning Agility - Effective performers continuously seek new knowledge, are curious, learn quickly, and use new information effectively.
 Drive/Energy - Effective performers have a high level of energy and are ambitious and passionate about their role. They have stamina and endurance to maintain a fast pace.

QUALIFICATIONS/EXPERIENCE:
 Ideally, one year technical engineering support experience; and  Graduation from high school, and/or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  OR any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements. Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as:
o Typing, basic construction, writing, local and state construction standards, codes and city ordinances, office operations, customer service orientation, efficiency, accuracy, etc. o Effective verbal and interpersonal communication skills. o Microsoft Office Suite (or equivalent).
o Use computer and other office equipment effectively.
 Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business.  Requires completion of a background investigation to the satisfaction of the City.  The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

SUPPLEMENTAL INFORMATION:
 May require completion of a pre-employment physical to the satisfaction of the City.

CONDITIONS OF EMPLOYMENT:

CITY OF SANTA MARIA, CALIFORNIA

SPECIAL DISTRICTS PLANNING TECHNICIAN
Attachment B

 Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

CITY OF SANTA MARIA, CALIFORNIA

SPECIAL DISTRICTS PLANNING TECHNICIAN
Attachment B

EMPLOYEE CONFIRMATION
☐ I have read and understand the job description for my position. I am able to perform all the essential functions of this position. I agree to comply with City policies and all laws, rules, regulations and standards of conduct related to my position.

Employee Date
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/18/2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 322 ACCOUNT CLERK - SCALE HOUSE g 1,882.48 1,976.60 2,075.43 2,179.20 2,288.16 324 ACCOUNT CLERK I g 1,836.52 1,928.35 2,024.77 2,126.01 2,232.31 323 ACCOUNT CLERK II g 2,031.08 2,132.63 2,239.26 2,351.22 2,468.78 370 ACCOUNTING TECHNICIAN I g 2,230.37 2,341.89 2,458.98 2,581.93 2,711.03 371 ACCOUNTING TECHNICIAN II g 2,459.52 2,582.50 2,711.63 2,847.21 2,989.57 374 ACCOUNTING TECHNICIAN III g 2,582.49 2,711.61 2,847.19 2,989.55 3,139.03 367 ADMINISTRATIVE ASSISTANT g 2,448.11 2,570.52 2,699.05 2,834.00 2,975.70 436 ADMINISTRATIVE LEADER m 3,631.57 3,794.99 3,965.76 4,144.22 4,330.71 4,525.59 4,729.24 4,942.06 447 ARFF SPECIALIST I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 448 ARFF SPECIALIST II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 176
( g
Safety) m 6,519.61 - - - 10,866.01
146
( p
Safety) m 8,258.16 - - - 12,604.56
203 ASSISTANT PLANNER g 2,505.71 2,631.00 2,762.55 2,900.68 3,045.71 008 ASSISTANT TO THE CITY MANAGER m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09 204 ASSOCIATE PLANNER g 3,161.43 3,319.50 3,485.48 3,659.75 3,842.74 176 ASST DIR OF RECREATION & PARKS (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01
388 AUTOMOTIVE SERVICE WRITER g 2,660.01 2,793.01 2,932.66 3,079.29 3,233.25 140 BUILDING DIVISION MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 217 BUILDING INSPECTOR I g 2,643.11 2,775.27 2,914.03 3,059.73 3,212.72 220 BUILDING INSPECTOR II g 2,914.72 3,060.46 3,213.48 3,374.15 3,542.86 347 BUILDING PERMIT TECHNICIAN I g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 348 BUILDING PERMIT TECHNICIAN II g 2,505.98 2,631.28 2,762.84 2,900.98 3,046.03 438 BUSINESS LEADER m 5,164.46 5,396.86 5,639.72 5,893.51 6,158.72 6,435.86 6,725.48 7,028.13 164 BUSINESS SYSTEMS ANALYST m 4,035.23 4,236.99 4,448.84 4,671.28 4,904.84 230 CAD TECHNICIAN g 2,775.70 2,914.49 3,060.21 3,213.22 3,373.88 264 CHIEF BUILDING INSPECTOR g 3,212.43 3,373.05 3,541.70 3,718.79 3,904.73 130 CHIEF DEPUTY CITY CLERK m 4,546.61 4,773.94 5,012.64 5,263.27 5,526.43 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader
Broadband - Non Safety) m 8,258.16 - - - 12,604.56
146 CHIEF INFORMATION OFFICER (Corp Leader Broadband -
Non Safety) m 8,258.16 - - - 12,604.56
150 CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 8,735.19 - - - 13,102.79 226 CHIEF PUBLIC WORKS INSPECTOR g 2,814.06 2,954.76 3,102.50 3,257.63 3,420.51 146 CITY ATTORNEY (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 179 CITY MANAGER (Broadband) m 10,254.32 - - - 14,601.85 166 CODE ENFORCEMENT OFFICER I g 2,444.12 2,566.33 2,694.65 2,829.38 2,970.85 167 CODE ENFORCEMENT OFFICER II g 2,669.02 2,802.47 2,942.59 3,089.72 3,244.21 165 CODE ENFORCEMENT SUPERVISOR g 3,212.58 3,373.21 3,541.87 3,718.96 3,904.91 168 CODE ENFORCEMENT TECHNICIAN g 1,965.60 2,063.88 2,167.07 2,275.42 2,389.19 211 COMMUNITY PROGRAMS MANAGER m 4,388.79 4,608.23 4,838.64 5,080.57 5,334.60 340 CONFIDENTIAL OFFICE CLERK I m 1,652.49 1,735.11 1,821.87 1,912.96 2,008.61 341 CONFIDENTIAL OFFICE CLERK II m 1,825.81 1,917.10 2,012.96 2,113.61 2,219.29 311 CONFIDENTIAL SECRETARY m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 343 CONFIDENTIAL TECHNICIAN I m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 344 CONFIDENTIAL TECHNICIAN II m 2,517.68 2,643.56 2,775.74 2,914.53 3,060.26 346 CONFIDENTIAL TECHNICIAN III m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY
(Broadband) m 8,258.16 - - - 12,604.56
150 CORPORATE/EXECUTIVE LEADER - SAFETY (Broadband) psm 8,735.19 - - - 13,102.79 265 CREW LEADER/MAINTENACE SPECIALIST g 2,553.71 2,681.40 2,815.47 2,956.24 3,104.05 298 CRIME ANALYST g 2,866.05 3,009.35 3,159.82 3,317.81 3,483.70 421 CRIME LAB AND EVIDENCE SUPV pn 4,365.70 4,583.99 4,813.19 5,053.85 5,306.54 417 CRIMINALISTICS TECHNICIAN I pn 2,724.19 2,860.40 3,003.42 3,153.59 3,311.27 418 CRIMINALISTICS TECHNICIAN II pn 3,531.91 3,708.51 3,893.94 4,088.64 4,293.07 331 CUSTOMER SERVICE CLERK g 1,581.36 1,660.43 1,743.45 1,830.62 1,922.15 389 CUSTOMER SERVICE TECHNICIAN g 2,303.07 2,418.22 2,539.13 2,666.09 2,799.39 439 DEPUTY BUILDING OFFICIAL m 4,089.11 4,293.57 4,508.25 4,733.66 4,970.34 373 DEPUTY CITY CLERK m 2,528.57 2,655.00 2,787.75 2,927.14 3,073.50 009 DEPUTY CITY MANAGER m 6,249.56 6,562.04 6,890.14 7,234.65 7,596.38 176

DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
(Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01 176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety) psmf 6,769.78 - - - 11,137.38 424 DIGITAL FORENSICS EXAMINER pn 3,809.88 4,000.37 4,200.39 4,410.41 4,630.93 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader
Broadband - Non Safety) m 8,258.16 - - - 12,604.56
146 DIR OF PUBLIC WORKS (Corp Leader Broadband - Non
Safety) m 8,258.16 - - - 12,604.56
146 DIR OF RECREATION & PARKS (Corp Leader Broadband -
Non Safety) m 8,258.16 - - - 12,604.56
146 DIRECTOR OF FINANCE (Corp Leader Broadband - Non
Safety) m 8,258.16 - - - 12,604.56
146 DIRECTOR OF UTILITIES (Corp Leader Broadband - Non
Safety) m 8,258.16 - - - 12,604.56
319 DISPATCHER I pn 2,654.51 2,787.24 2,926.60 3,072.93 3,226.58 320 DISPATCHER II pn 3,079.23 3,233.19 3,394.85 3,564.59 3,742.82 Bi-Weekly Rates

Attachment C
City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/18/2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
441 ELECTRICAL AND INSTRUMENTATION TECHNICIAN g 3,504.82 3,680.06 3,864.06 4,057.26 4,260.12 239 ELECTRICIAN I g 2,789.77 2,929.26 3,075.72 3,229.51 3,390.99 227 ELECTRICIAN II g 3,229.51 3,390.99 3,560.54 3,738.57 3,925.50 302 ENGINEER I g 3,213.18 3,373.84 3,542.53 3,719.66 3,905.64 303 ENGINEER II g 3,542.55 3,719.68 3,905.66 4,100.94 4,305.99 317 ENGINEER III g 3,905.69 4,100.97 4,306.02 4,521.32 4,747.39 231 ENGINEERING TECH II g 2,501.43 2,626.50 2,757.83 2,895.72 3,040.51 232 ENGINEERING TECH III g 2,775.70 2,914.49 3,060.21 3,213.22 3,373.88 228 EQUIPMENT MECHANIC I g 2,310.21 2,425.72 2,547.01 2,674.36 2,808.08 225 EQUIPMENT MECHANIC II g 2,489.64 2,614.12 2,744.83 2,882.07 3,026.17 190 EXECUTIVE ASSISTANT m 3,102.38 3,257.50 3,420.38 3,591.40 3,770.97 253 FACILITIES SUPERVISOR g 3,368.66 3,537.09 3,713.94 3,899.64 4,094.62 281 FIELD MECHANIC g 2,616.93 2,747.78 2,885.17 3,029.43 3,180.90 332 FINANCE CLERK I g 1,882.50 1,976.63 2,075.46 2,179.23 2,288.19 333 FINANCE CLERK II g 2,075.85 2,179.64 2,288.62 2,403.05 2,523.20 329 FINANCE LEAD CLERK g 2,283.48 2,397.65 2,517.53 2,643.41 2,775.58 449 FIRE BATTALION CHIEF psmf 6,300.85 6,615.89 6,946.68 7,294.01 7,658.71 450 FIRE CAPTAIN f 3,681.37 3,865.44 4,058.71 4,261.65 4,474.73 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 8,735.19 - - - 13,102.79 451 FIRE ENGINEER f 3,233.58 3,395.26 3,565.02 3,743.27 3,930.43 452 FIRE FIGHTER f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 453 FIRE FIGHTER IN TRAINING f 2,191.45 2,301.02 2,416.07 2,536.87 2,663.71 443 FIRE INSPECTOR I f 2,553.12 2,680.78 2,814.82 2,955.56 3,103.34 444 FIRE INSPECTOR II f 2,814.83 2,955.57 3,103.35 3,258.52 3,421.45 446 FIRE MARSHAL m 6,154.11 6,461.82 6,784.91 7,124.16 7,480.37 295 FIRE PREVENTION OFFICER I f 2,660.59 2,793.62 2,933.30 3,079.97 3,233.97 296 FIRE PREVENTION OFFICER II f 2,926.60 3,072.93 3,226.58 3,387.91 3,557.31 254 FLEET SERVICES SUPERVISOR g 3,537.12 3,713.98 3,899.68 4,094.66 4,299.39 182 GIS ANALYST g 3,788.79 3,978.23 4,177.14 4,386.00 4,605.30 299 GIS MANAGER m 3,916.84 4,112.68 4,318.31 4,534.23 4,760.94 192 GIS TECHNICIAN I g 2,952.08 3,099.68 3,254.66 3,417.39 3,588.26 193 GIS TECHNICIAN II g 3,254.65 3,417.38 3,588.25 3,767.66 3,956.04 440 GRAPHICS TECHNICIAN g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 372 GRANTS SPECIALIST I g 2,577.56 2,706.44 2,841.76 2,983.85 3,133.04 378 GRANTS SPECIALIST II g 2,841.78 2,983.87 3,133.06 3,289.71 3,454.20 209 GROUNDSKEEPER g 1,747.19 1,834.55 1,926.28 2,022.59 2,123.72 400 HEAVY EQUIPMENT MECHANIC g 2,827.18 2,968.54 3,116.97 3,272.82 3,436.46 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,505.98 2,631.28 2,762.84 2,900.98 3,046.03 423 INVESTIGATIVE SPECIALIST pn 2,641.67 2,773.75 2,912.44 3,058.06 3,210.96 426 INVESTIGATIVE SPECIALIST I pn 2,641.67 2,773.75 2,912.44 3,058.06 3,210.96 427 INVESTIGATIVE SPECIALIST II pn 2,912.45 3,058.07 3,210.97 3,371.52 3,540.10 286 LABORATORY COORDINATOR g 3,110.89 3,266.43 3,429.75 3,601.24 3,781.30 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,720.12 2,856.13 2,998.94 3,148.89 3,306.33 274 LANDFILL HEAVY EQUIP OPR g 2,467.17 2,590.53 2,720.06 2,856.06 2,998.86 276 LANDFILL HEAVY EQUIP OPR II g 2,590.53 2,720.06 2,856.06 2,998.86 3,148.80 432 LEAD CUSTOMER SERVICE TECHNICIAN g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 282 LEAD MECHANIC g 2,885.20 3,029.46 3,180.93 3,339.98 3,506.98 425 LEAD POLICE SERVICE TECHNICIAN pn 2,760.60 2,898.63 3,043.56 3,195.74 3,355.53 307 LEAD WASTEWATER OPERATOR g 3,244.92 3,407.17 3,577.53 3,756.41 3,944.23 308 LEAD WATER OPERATOR g 3,244.92 3,407.17 3,577.53 3,756.41 3,944.23 428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64 350 LIBRARIAN I g 2,404.28 2,524.49 2,650.71 2,783.25 2,922.41 248 LIBRARIAN II g 2,656.43 2,789.25 2,928.71 3,075.15 3,228.91 147 LIBRARIAN III m 4,480.11 4,704.12 4,939.33 5,186.30 5,445.62 352 LIBRARY ASSISTANT I g 2,029.25 2,130.71 2,237.25 2,349.11 2,466.57 354 LIBRARY ASSISTANT II g 2,237.54 2,349.42 2,466.89 2,590.23 2,719.74 351 LIBRARY CLERK g 1,581.36 1,660.43 1,743.45 1,830.62 1,922.15 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 353 LIBRARY TECHNICIAN g 2,231.49 2,343.06 2,460.21 2,583.22 2,712.38 244 MAINTENANCE WORKER I g 2,009.99 2,110.49 2,216.01 2,326.81 2,443.15 240 MAINTENANCE WORKER II g 2,166.15 2,274.46 2,388.18 2,507.59 2,632.97 330 OFFICE ASSISTANT I g 1,701.70 1,786.79 1,876.13 1,969.94 2,068.44 328 OFFICE ASSISTANT II g 1,880.15 1,974.16 2,072.87 2,176.51 2,285.34 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON SAFETY
(Broadband) m 6,519.61 - - - 10,866.01
177 ORGANIZATIONAL / ENTERPRISE LEADER - SAFETY
(Broadband) psm 6,769.78 - - - 11,137.38
382 OUTREACH COORDINATOR g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 183 PARK SERVICES OFFICER g 2,167.65 2,276.03 2,389.83 2,509.32 2,634.79 238 PARK SERVICES OFFICER II g 2,630.23 2,761.74 2,899.83 3,044.82 3,197.06 283 PARK SERVICES OFFICER III g 3,066.01 3,219.31 3,380.28 3,549.29 3,726.75 268 PARKS & FOREST SUPERVISOR g 3,340.50 3,507.53 3,682.91 3,867.06 4,060.41 430 PEG PRODUCTION MANAGER m 3,128.45 3,284.87 3,449.11 3,621.57 3,802.65 278 PLAN CHECK ENGINEER m 4,961.19 5,209.25 5,469.71 5,743.20 6,030.36 124 PLANNING DIVISION MANAGER m 6,287.93 6,602.33 6,932.45 7,279.07 7,643.02 216 PLANNING TECHNICIAN g 2,286.82 2,401.16 2,521.22 2,647.28 2,779.64

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/18/2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
297 PLANS EXAMINER g 3,056.10 3,208.91 3,369.36 3,537.83 3,714.72 422 POLICE CORPORAL p 3,832.64 4,024.27 4,225.48 4,436.75 4,658.59 177 POLICE DIVISION COMMANDER (Org Leader Broadband -
Safety) psmp 6,769.78 - - - 11,137.38
416 POLICE LIEUTENANT pmm 6,012.25 6,312.86 6,628.50 6,959.93 7,307.93 413 POLICE OFFICER p 3,556.32 3,734.14 3,920.85 4,116.89 4,322.73 355 POLICE RECORDS SUPERVISOR g 2,820.25 2,961.26 3,109.32 3,264.79 3,428.03 327 POLICE RECORDS TECH-DETECTIVES g 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20 325 POLICE RECORDS TECHNICIAN I g 2,143.88 2,251.07 2,363.62 2,481.80 2,605.89 326 POLICE RECORDS TECHNICIAN II g 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20 410 POLICE SERGEANT pmm 4,853.51 5,096.19 5,351.00 5,618.55 5,899.48 256 POLICE SERVICES TECHNICIAN pn 2,503.95 2,629.15 2,760.61 2,898.64 3,043.57 390 POLICE TRAINEE pn 2,984.16 3,133.37 3,290.04 3,454.54 3,627.27 293 PRINCIPAL CIVIL ENGINEER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 127 PRINCIPAL PLANNER m 4,936.40 5,183.22 5,442.38 5,714.50 6,000.23 437 PROGRAM LEADER m 4,330.70 4,525.58 4,729.24 4,942.06 5,164.45 5,396.85 5,639.71 5,893.50 362 PROPERTY-EVIDENCE CLERK g 2,501.80 2,626.89 2,758.23 2,896.14 3,040.95 241 PUBLIC WORKS INSPECTOR g 2,552.46 2,680.08 2,814.08 2,954.78 3,102.52 135 PUBLIC WORKS OPERATIONS MGR m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 169 PUBLIC WORKS TECHNICIAN I g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 170 PUBLIC WORKS TECHNICIAN II g 2,505.98 2,631.28 2,762.84 2,900.98 3,046.03 257 RECREATION COORDINATOR g 2,615.79 2,746.58 2,883.91 3,028.11 3,179.52 285 RECREATION SUPERVISOR g 3,027.35 3,178.72 3,337.66 3,504.54 3,679.77 259 RECREATION TECHNICIAN g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 316 REGULATORY COMPLIANCE MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 252 REGULATORY COMPLIANCE SPECIALIST I g 2,541.68 2,668.76 2,802.20 2,942.31 3,089.43 314 REGULATORY COMPLIANCE SPECIALIST II g 2,802.20 2,942.31 3,089.43 3,243.90 3,406.10 431 REGULATORY COMPLIANCE SUPERVISOR g 3,212.58 3,373.21 3,541.87 3,718.96 3,904.91 312 SECRETARY g 2,152.89 2,260.53 2,373.56 2,492.24 2,616.85 313 SECRETARY TO THE CITY MANAGER m 2,823.18 2,964.34 3,112.56 3,268.19 3,431.60 176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader
Broadband - Non Safety) m 6,519.61 - - - 10,866.01
349 SENIOR BUILDING PERMIT TECH g 2,674.53 2,808.26 2,948.67 3,096.10 3,250.91 292 SENIOR CIVIL ENGINEER g 4,277.68 4,491.56 4,716.14 4,951.95 5,199.55 267 SENIOR CREW LEADER-MAINT SPEC g 2,681.38 2,815.45 2,956.22 3,104.03 3,259.23 321 SENIOR DISPATCHER pn 3,396.37 3,566.19 3,744.50 3,931.73 4,128.32 237 SENIOR PARK SERVICES OFFICER g 3,587.70 3,767.09 3,955.44 4,153.21 4,360.87 205 SENIOR PLANNER g 3,727.09 3,913.44 4,109.11 4,314.57 4,530.30 201 SENIOR PLANS EXAMINER g 3,542.55 3,719.68 3,905.66 4,100.94 4,305.99 337 SENIOR POLICE RECORDS TECH g 2,431.01 2,552.56 2,680.19 2,814.20 2,954.91 163 SENIOR PROJECT MANAGER m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09 210 SENIOR SYSTEMS ANALYST m 5,052.85 5,305.49 5,570.76 5,849.30 6,141.77 304 SENIOR TRAFFIC SIGNAL TECH g 2,998.81 3,148.75 3,306.19 3,471.50 3,645.08 184 SHAREPOINT DEVELOPER g 3,865.00 4,058.25 4,261.16 4,474.22 4,697.93 195 SOLID WASTE COLLECTIONS SUPV g 3,500.14 3,675.15 3,858.91 4,051.86 4,254.45 196 SOLID WASTE EQUIP CREW LDR g 2,403.48 2,523.65 2,649.83 2,782.32 2,921.44 246 SOLID WASTE EQUIP LEAD OPR g 2,658.08 2,790.98 2,930.53 3,077.06 3,230.91 222 SOLID WASTE EQUIPMENT OPR I g 2,244.12 2,356.33 2,474.15 2,597.86 2,727.75 224 SOLID WASTE EQUIPMENT OPR II g 2,289.00 2,403.45 2,523.62 2,649.80 2,782.29 197 SOLID WASTE LANDFILL SUPV g 3,500.14 3,675.15 3,858.91 4,051.86 4,254.45 154 SOLID WASTE MANAGER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 380 SPECIAL DISTRICTS COORDINATOR g 3,340.50 3,507.53 3,682.91 3,867.06 4,060.41 411 SPECIAL DISTRICTS PLANNING TECHNICIAN g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 358 SPECIAL DISTRICTS SUPERVISOR g 3,726.44 3,912.76 4,108.40 4,313.82 4,529.51 381 SPECIAL DISTRICTS TECHNICIAN g 2,577.04 2,705.89 2,841.18 2,983.24 3,132.40 271 STREET MAINT SUPERVISOR g 3,368.66 3,537.09 3,713.94 3,899.64 4,094.62 214 SYSTEMS ANALYST I g 3,504.82 3,680.06 3,864.06 4,057.26 4,260.12 215 SYSTEMS ANALYST II g 3,865.00 4,058.25 4,261.16 4,474.22 4,697.93 290 TRAFFIC SIGNAL TECHNICIAN g 2,789.60 2,929.08 3,075.53 3,229.31 3,390.78 202 TRANSIT ASSISTANT g 1,747.19 1,834.55 1,926.28 2,022.59 2,123.72 229 TRANSIT COORDINATOR g 2,456.60 2,579.43 2,708.40 2,843.82 2,986.01 185 TRANSIT PLANNER g 3,176.23 3,335.04 3,501.79 3,676.88 3,860.72 288 TRANSIT SERVICES MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 383 UTILITIES ACCOUNTING TECH I g 2,230.37 2,341.89 2,458.98 2,581.93 2,711.03 384 UTILITIES ACCOUNTING TECH II g 2,459.52 2,582.50 2,711.63 2,847.21 2,989.57 385 UTILITIES ACCOUNTING TECH III g 2,582.49 2,711.61 2,847.19 2,989.55 3,139.03 387 UTILITIES OUTREACH SPECIALIST g 2,270.26 2,383.77 2,502.96 2,628.11 2,759.52 207 UTILITIES TECHNOLOGY ANALYST g 3,504.82 3,680.06 3,864.06 4,057.26 4,260.12 334 UTILITY BILLING LEAD CLERK g 2,283.48 2,397.65 2,517.53 2,643.41 2,775.58 223 UTILITY BILLING SUPERVISOR g 2,397.63 2,517.51 2,643.39 2,775.56 2,914.34 306 WASTEWATER OPERATOR g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 405 WASTEWATER OPERATOR I g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 406 WASTEWATER OPERATOR II g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 407 WASTEWATER OPERATOR III g 3,030.73 3,182.27 3,341.38 3,508.45 3,683.87 305 WASTEWATER OPERATOR TRAINEE g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 198 WASTEWATER SUPERVISOR g 4,021.94 4,223.04 4,434.19 4,655.90 4,888.70

City of Santa Maria
Schematic Full-Time Bi-Weekly Rates
Effective 03/18/2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
247 WATER CONSERVATION SPECIALIST g 2,031.08 2,132.63 2,239.26 2,351.22 2,468.78 309 WATER OPERATOR g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 402 WATER OPERATOR I g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 403 WATER OPERATOR II g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 404 WATER OPERATOR III g 3,030.73 3,182.27 3,341.38 3,508.45 3,683.87 310 WATER OPERATOR TRAINEE g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 258 WATER RESOURCES LEAD OPERATOR g 3,297.27 3,462.13 3,635.24 3,817.00 4,007.85 134 WATER RESOURCES MANAGER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 263 WATER RESOURCES OPERATOR g 2,990.68 3,140.21 3,297.22 3,462.08 3,635.18 199 WATER SUPERVISOR g 4,021.94 4,223.04 4,434.19 4,655.90 4,888.70 243 WATER SYSTEM OPERATOR I g 2,381.85 2,500.94 2,625.99 2,757.29 2,895.15 249 WATER SYSTEM OPERATOR II g 2,681.82 2,815.91 2,956.71 3,104.55 3,259.78

City of Santa Maria
Schematic Hourly Rates (Part-Time - Limited Service)
Effective 03/18/2025
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 20.96 22.01 23.11 24.27 25.48
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47 - -
as ASSISTANT CLERK - OFFICE e 16.50 17.33 18.19 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66
zc CLERK II z 18.09 18.99 19.94 20.94 21.99
zx COMMUNITY OUTREACH COORDINATOR z 25.57 26.85 28.19 29.60 31.08 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER* e 16.50 17.33 18.19 - - ya EMERGENCY SERVICES SPECIALIST z 35.08 36.83 38.67 40.60 42.63 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 21.55 22.63 23.76 24.95 26.20 zq FACILITY SPECIALIST III z 23.17 24.33 25.55 26.83 28.17 lo GENERAL LABORER e 16.50 17.33 18.19 - -
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL e 16.50 17.33 18.19 - -
ei INTERN - PROFESSION e 16.50 17.33 18.19 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 19.02 19.97 20.97 22.02 23.12
lp LIBRARY PAGE e 16.50 17.33 18.19 - -
zg LIBRARY TECHNICAL ASSISTANT z 21.51 22.59 23.72 24.91 26.16 lg LIFEGUARD e 16.50 17.33 18.19 - -
mt MAINTENANCE TECHNICIAN e 16.50 17.33 18.19 - -
ma MULTIMEDIA ASSISTANT e 16.50 17.33 18.19 - -
ps PARK SERVICES AIDE e 16.50 17.33 18.19 - -
zy PARK SERVICES COORDINATOR z 44.60 46.83 49.17 51.63 54.21 pc POLICE CADET e 16.75 17.59 18.47 - -
zi POLICE RECORDS CLERK z 19.93 20.93 21.98 23.08 24.23 po PROVISIONAL OFFICER e 39.91 41.91 44.01 46.21 48.52
ra RECREATION ACTIVITY SPECIALIST z 19.22 20.18 21.19 22.25 23.36 re RECREATION LEADER II e 16.50 17.33 18.19 - -
rc REGULATORY COMPLIANCE CLERK e 16.50 17.33 18.19 - -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
ze SECURITY GUARD z 21.85 22.94 24.09 25.29 26.56
zz SENIOR LIFEGUARD z 21.22 22.28 23.39 24.56 25.79
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 16.50 17.33 18.19 - -
zt STAFF ASSISTANT z 18.48 19.40 20.37 21.39 22.46
si SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 16.50 17.33 18.19 - -
t1 TECHNICAL AIDE I e 16.50 17.33 18.19 - -
t2 TECHNICAL AIDE II e 16.50 17.33 18.19 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 21.51 22.59 23.72 24.91 26.16
Hourly Rates

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: March 18, 2025
SUBJECT: Request for Bond Release for Planned Development Permit Number PD2021-0011
Description:

The City Council will consider authorizing the bond release for Planned Development Permit Number PD2021-0011.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

By motion, authorize the release of Performance Bond – Public Improvements [#36K000365] in the full amount of $20,240 posted in the form of a Surety to guarantee the construction and installation of public improvements; and order the Labor and Material Bond in the amount of $10,120 and the Guarantee and Defective Material Bond in the amount of $2,024, be retained for six month and one year, respectively, from the date of the release of the Faithful Performance Bond for public improvements.

BACKGROUND:

Planned Development Permit Number 2021-0011 for the project located at 1313 East Main Street was approved on November 16, 2022. Public Improvements were included as part of the Conditions of Approval. Sureties were required to guarantee the completion of the Public Improvements.

DISCUSSION:

At the request of the developer, inquiries were sent to various departments on February 5, 2025, requesting authorization to release the Faithful Performance Bond – Public Improvements [#36K000365] in the original amount of $20,240. Full releases were granted by each department.

Fiscal Considerations
None.
2 Impact to the Community
None.

ATTACHMENTS
A. Department Requests for Release
Attachment A

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: March 18, 2025
SUBJECT: Request for Bond Release for Celebration II, Tract 5993 Description:

The City Council will consider authorizing the bond release for Celebration II, Tract 5993.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

By motion, accept as complete the public improvements associated with Celebration, Tract 5993, and authorize the release of Faithful Performance Bond [#0666061] in the full amount of $164,371.63 posted in the form of a Surety to guarantee the construction and installation of public improvements on-site; and order the Labor and Material Bond in the amount of $82,185.82 and the Guarantee and Defective Material Bond in the amount of $16,437.16 be retained for six months and one year, respectively, from the date of the release of the Faithful Performance Bond for public improvements.

BACKGROUND:

The Final Map and Subdivision Improvement Agreement for this subdivision were approved by City Council on November 1, 2016.

DISCUSSION:

At the request of the developer, inquiries were sent to the various departments on January 29, 2025, requesting authorization to release the Faithful Performance Bond in the original amount of $164,371.63. Full releases were granted by each department.

Fiscal Considerations
None.

ATTACHMENT(S)
A. Department Requests to Release
Attachment A

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Chenin Dow, Director of Community Development
DATE: March 18, 2025
SUBJECT: Adoption of a Resolution Approving Fiscal Year 2024-25 HOME Consortium Allocation Recommendation
Description:

The City Council will consider adopting a Resolution to approve the use of Fiscal Year 2024-2025 HOME Investment Partnerships funding to be allocated to assist the City of Santa Maria’s Tenant-Based Rental Assistance program and an affordable housing project in Santa Barbara County.

Environmental Notice: The Project qualifies for an Exemption pursuant to Section 15061(b)(3) (common sense exemption) of the California Environmental Quality Act State Guidelines.

RECOMMENDATIONS:

Adopt a Resolution approving the use of Fiscal Year 2024-2025 HOME Investment Partnerships funding to be allocated to assist the City of Santa Maria’s Tenant-Based Rental Assistance program and an affordable housing project in Santa Barbara County.

BACKGROUND:

HOME Investment Partnerships (HOME) is a Federal program that funds affordable housing programs and projects that benefit low-to moderate-income households. HOME funding comes from the U.S. Department of Housing and Urban Development (HUD).

The City has participated in the HOME program for decades, with a brief intermission during the Fiscal Year (FY) 2016-17 when the City voted to apply for HOME funding. The City was unsuccessful and returned to the County’s Consortium a year later. Currently, the City is under contract with the Santa Barbara County Consortium as both a participating jurisdiction and a sub-recipient. As a sub-recipient, the City uses part of its funds to administer the Tenant-Based Rental Assistance (TBRA) program. The TBRA program provides one-time security deposit assistance of up to $2,500 to incomequalifying households renting a place in Santa Maria. The program began in 2010 and has assisted more than 1,250 local households. There is no other program of its kind currently operating in the City.

The remaining amount of the City’s HOME funding has historically gone to an affordable housing development project in Santa Maria. Examples of recent affordable housing 2 development projects in Santa Maria include Sierra Madre Cottages ($1,114,988 HOME funds and $285,012 in Santa Barbara County Inclusionary Housing In-Lieu funds for 40 senior units), Residences at Depot Street ($1,994,459 HOME funds and $1,178,978 in Santa Barbara County Inclusionary Housing In-Lieu funds for 80 units), West Cox Cottages ($1,350,000 Homeless Emergency Aid Program, $1,500,000 No Place Like Home and $450,000 in County In-Lieu Fees, for 30 units), and Good Samaritan Shelter for its Pine Street Bungalows II project ($291,137 HOME funds for the new construction of 4-bedroom, 3-bath house, serving a former homeless household).

DISCUSSION:

The City of Santa Maria will receive $299,499 in HOME funding from the County’s Consortium for FY 2024-25. It is proposed that the City use part of the funding for its TBRA program and the remaining balance to assist a project within the County of Santa Barbara. On November 15, 2023, the County of Santa Barbara, the lead agency and fiscal agent for the HOME Consortium, issued a Notice of Funding Availability (NOFA) in anticipation of 2024-25 HOME funds. The County of Santa Barbara has a list of potential local projects that can utilize HOME funding. For this reason, the staff recommends that $149,499 of the overall FY 2024-25 HOME funding be used at the discretion of the County HOME Consortium unless a viable affordable housing project within the City of Santa Maria (that qualifies for HOME funding) expresses interest. Allowing the County of Santa Barbara’s HOME Consortium to fund an area project with the City’s allocation is done from time to time when the City does not have a viable project eligible for the funds, or an affordable housing developer wants to use the funds, or the HOME commitment deadline of funds is fast approaching. In turn, the City of Santa Maria has benefited from the County’s portion of HOME funds in recent years.

As for the City’s TBRA program, the staff recommends that $150,000 of FY 2024-25 HOME funding be allocated to this program. By approving this proposed allocation, the City can continue offering the TBRA program seamlessly from one fiscal year to another.

The recommended amount should be sufficient to cover the average number of TBRA applications that come into the City, as the additional TBRAs that will come forward with the construction of new housing units.

Alternative(s)
An alternative would be to use the entire $299,499 for TBRA; however, even with the increased security deposits the City is now offering, the City has historically never spent more than $150,000 in one year. Another option is to allocate the City’s full amount to a housing project in the county.

Fiscal Considerations
The proposed action will provide $150,000 to the City’s successful TBRA program, which continues to serve dozens of residents in the community every year. Due to a lack of HOME-eligible housing projects proposed in Santa Maria, the remaining amount will be retained by the HOME Consortium to be used in a future affordable housing project within the county. The City’s general fund will not be affected by this action. 3 Impact on the Community
The proposed action will benefit the community by continuing to provide affordable housing to Santa Maria residents with TBRA and help create additional affordable housing in the County of Santa Barbara.

ATTACHMENTS:

A. Resolution – FY 2024-25 HOME Funding
Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF SANTA MARIA, CALIFORNIA,
APPROVING THE USE OF FISCAL YEAR 2024-2025 HOME

INVESTMENT PARTNERSHIPS FUNDING TO BE ALLOCATED TO
ASSIST THE CITY OF SANTA MARIA’S TENANT-BASED RENTAL

ASSISTANCE PROGRAM AND AN AFFORDABLE HOUSING

PROJECT IN SANTA BARBARA COUNTY
WHEREAS, HOME Investment Partnerships (HOME) is a Federal program that funds a variety of activities aimed at providing affordable housing for low and moderateincome households; and WHEREAS, the program is administered by the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, the City has participated in the HOME program, as part of a consortium with the County, since the HOME Consortium’s inception in 1995, with a gap year during Fiscal Year (FY) 2016-17; and
WHEREAS, Santa Barbara County is the lead agency and fiscal agent for the Consortium, and the City is under contract with the County Consortium as both a participating jurisdiction and a sub-recipient; and
WHEREAS, the City has been allocated $299,499 in HOME funding from the County Consortium for FY 2024-25; and
WHEREAS, the City is successfully using a portion of its HOME funds for its Tenant-Based Rental Assistance (TBRA) program and would like to continue offering this program by using $150,000 of its FY 2024-25 allocation towards rental security deposits to those whose income qualifies and are determined to be eligible; and WHEREAS, the City did not receive a viable, local affordable housing project for FY 2024-25 HOME funding; and
WHEREAS, the City also understands the need for affordable housing in the community and would like to contribute its remaining $149,499 FY 2024-25 HOME funding to an affordable housing project in Santa Barbara County.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. $150,000 in HOME funds are allocated to assist with the City’s TBRA program and provide rental housing security deposits to area residents; and SECTION 2. $149,499 in HOME funds will be used for an affordable housing project in Santa Barbara County; and
Attachment A
SECTION 3. The Chief Deputy City Clerk is authorized and directed to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 18th day of March 2025.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Xenia Bradford, Interim Director of Finance
DATE: March 18, 2025
SUBJECT: Adoption of a Resolution Approving Budget Amendment for Measure A Maintenance of Effort Appropriation
Description:

The City Council will consider adopting a Resolution to increase the budget in Measure A fund by $2 million for Alternative Transportation Enhancement Projects.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving Measure A Alternative Transportation Enhancement projects funding for Fiscal Year 2024-25.

BACKGROUND:

The City of Santa Maria receives funding from the Santa Barbara County Transportation Measure A administered by the Santa Barbara County Association of Governments (SBCAG).

DISCUSSION:

Measure A requires 15 percent of the funding to be used for Alternative Transportation Enhancement projects. Staff has identified that an additional $2 million is required to be invested in the Alternative Transportation Enhancement program in the current fiscal year 2024-25 to meet the requirements.

Fiscal Considerations
The requested $2 million has been received from SBCAG and is available in the Measure A fund balance. The funds are restricted to a specific purpose.

Impact to the Community
The Alternative Transportation Enhancement projects improve walkability and mobility throughout the City.

ATTACHMENTS
A. Resolution
Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA,

APPROVING MEASURE A ALTERNATIVE

TRANSPORTATION ENHANCEMENT PROJECTS
FUNDING FOR FISCAL YEAR 2024-25
WHEREAS, the City of Santa Maria receives funding from Measure A, a transportation measure administered by the Santa Barbara County Association of Governments; and WHEREAS, it is recommended to amend the 2024-25 budget for subsequent appropriations, actions, and costs as determined to be in the public’s best interest.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Increase appropriations by $2,000,000 in the Measure A fund for Alternative Transportation Enhancement Projects; and
SECTION 2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 18th day of March 2025.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Interim Department Director
_______________________________
City Manager

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Shad Springer, Director of Utilities
DATE: March 18, 2025
SUBJECT: Adoption of a Resolution Authorizing a Services and License Agreement with Paradigm Software, L.L.C. for Hardware, Software, Services and Support for Waste Transactions at the Santa Maria Regional Landfill.

Description:

The City Council will consider adopting a Resolution authorizing an agreement with Paradigm Software, L.L.C. for hardware, software, services, and support for scale transactions at the Santa Maria Regional Landfill.

Environmental Notice:

The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution authorizing a Gold Support Services and Licensing Agreement with Paradigm Software, L.L.C. to provide waste management hardware, software, services, licensing, and support for scale transactions at the Santa Maria Regional Landfill.

BACKGROUND:

The Santa Maria Regional Landfill (SMRL) is a Class III disposal facility owned and operated by the City of Santa Maria (City). The landfill serves both residential and commercial customers and operates seven days a week, with public access from 7:00 AM to 4:00 PM.

The scale house is critical to daily operations, processing approximately 9,600 transactions per month and tracking material weights for regulatory reporting purposes.

The main scale house includes three inbound scale lanes and one outbound scale lane.

One inbound lane serves self-haul customers who interact with an attendant and pay by cash, check, or credit card. The remaining two inbound lanes accommodate City collection trucks and commercial haulers. City collection trucks use automated kiosks without requiring attendant interaction, while commercial haulers communicate with attendants via a pneumatic tube system.
2 There is a secondary scale house that serves primarily as a backup to the main scale house or for special projects. It has a single scale lane, used for both inbound and outbound materials.

DISCUSSION:

The City’s current waste management tracking system, WasteWorks by Carolina Software, Inc., has been in use at SMRL for over two decades. To modernize the system and improve operational efficiency, the City issued a Request for Proposals (RFP) in October 2023. The RFP was distributed to four firms specializing in solid waste management software, and two proposals were received - from Paradigm Software, L.L.C. (Paradigm) and Strong Data Automation. The City’s current provider, Carolina Software, Inc., did not submit a proposal in response to the RFP.

Proposals were evaluated based on the criteria outlined in the RFP, including expertise, experience, and project approach. Both firms were interviewed by the Selection Committee, which included representatives from the Utilities Department and Information Technology (IT) Division. Following a thorough review, Paradigm was selected for the project largely based on the firm’s relevant experience, particularly in operating at California landfills and meeting State-specific reporting requirements.

City staff subsequently negotiated the terms of the contract with Paradigm (Attachment B), which was reviewed by the IT Division and City Attorney’s Office. The contract includes the purchase and installation of hardware including touch-screen kiosks for unattended lanes, cameras and mounting systems, Radio Frequency Identification (RFID) readers, and all related appurtenances, and the training and use of Paradigm’s proprietary software. The term of the contract for support services is one year, with automatic renewal of successive one-year periods, unless either party provides advanced notice of cancellation to the other. Given the considerable investment in the project, the City is expected to utilize the Paradigm software through end of life for the SMRL, anticipated around 2032.

Alternative(s)
The City Council may:

1. Decline to authorize the agreement, reject the proposal, and direct staff to reissue the RFP. However, the Utilities Department determined that Paradigm’s proposal was responsive to the RFP and the software proposed will meet the City’s needs.

2. Decline to authorize the agreement and direct staff to negotiate with the second proposer, Strong Data Automation. While overall pricing was comparable, Strong Data Automation lacks experience with California landfills and state-specific reporting requirements.

3. Decline to authorize the agreement and direct the continued use of existing software, WasteWorks, at the SMRL. While this option may result in short-term cost savings, WasteWorks is an outdated system with severely limited support. Its inefficiencies create operational challenges, particularly in data retrieval and reporting, which require significant time and resources. Continuing with this system 3 could hinder the City's ability to meet evolving regulatory and operational demands effectively.

Fiscal Considerations
The total project cost is $254,725, with hardware at $106,225 and software and services at $148,500. Funding was approved in the 2022-24 budget cycle in Fund 010 Solid Waste Disposal (010-011-052-53-30) and the budget has been carried forward for implementation. Annual support services of $37,000 are limited to a maximum 5 percent increase each year and will be funded through Fund 010 operation and maintenance budget.

Impact to the Community
Implementation of the new scale house software will enhance operational efficiency, improve transaction accuracy, and streamline waste tracking to improve customer service at the landfill.

Impact to the City
The new system will modernize landfill operations, reduce administrative workload, and enhance data management capabilities. Improved tracking and automation will support long-term sustainability and regulatory compliance. In addition, the new software will be integrated with Teller Cashiering as part of the City’s ongoing Enterprise Resource Planning (ERP) system project.

ATTACHMENTS
A. Resolution-Award Agreement for Scale house
B. Software Agreement with Paradigm Software, L.L.C.

Attachment A
1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AUTHORIZING A GOLD SUPPORT SERVICES AND
LICENSING AGREEMENT WITH PARADIGM SOFTWARE, L.L.C.

TO PROVIDE WASTE MANAGEMENT HARDWARE,

SOFTWARE, SERVICES, LICENSING, AND

SUPPORT FOR SCALE TRANSACTIONS

AT THE SANTA MARIA REGIONAL LANDFILL
WHEREAS, the City of Santa Maria owns and operates the Santa Maria Regional Landfill, a Class III disposal facility; and
WHEREAS, the current waste management tracking system at the Santa Maria Regional Landfill's Scale House is outdated and in need of replacement; and WHEREAS, in October 2023, the Utilities Department released a Request for Proposals (RFP) to solicit proposals from qualified firms for the provision of a new waste management tracking software for the Santa Maria Regional Landfill; and WHEREAS, of the two proposals received, a selection committee determined that the proposal from Paradigm Software, L.L.C. met the needs of the City’s RFP requirements; and
WHEREAS, the Utilities Department negotiated the terms of Gold Support Services and License Agreement with Paradigm Software, L.L.C.; and WHEREAS, execution of the agreement will enhance and modernize Scale House operations, enhance operational efficiency, improve transaction accuracy, and streamline waste tracking to improve customer service.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Authorize and direct the City Manager, or designee, to enter into the Gold Support Services and License Agreement with Paradigm Software, L.L.C., incorporated by reference; and
SECTION 2. Authorize and direct the City Manager, or designee, to enter into extensions and modifications consistent with the terms of the agreements, or to cancel the agreement, as determined to be in the best interest of the City of Santa Maria; and SECTION 3. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A
2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held on the 18
th day of March 2025.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
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PARADIGM SOFTWARE, L.L.C®
113 Old Padonia Road, Suite 200
Cockeysville, MD 21030
(410) 329-1300

GOLD SUPPORT SERVICES AND LICENSING AGREEMENT
Paradigm Software, L.L.C.® ("Paradigm"), by its acceptance of this Standard Support Services and Licensing Agreement including the following signature page, the Terms and Conditions and all agrees to sell and provide, and the undersigned client ("Client") agrees to purchase and accept, a license in specific computer software and support services relating to that software licensed by Paradigm to Client in accordance with the terms and conditions of this Agreement.

Paradigm agrees and to grant to the Client a license to use the software, to deliver, and install the Software, and to sell, deliver, and install for Client to use the software in accordance with the terms and conditions of this Agreement.

This Agreement and the relationship between Paradigm and Client are governed by the Terms and Conditions and each of the Addenda and Exhibits indicated herein below, each of which is adopted and incorporated herein by reference.

Terms and Conditions
ADDENDUM A: System Implementation Addendum
Exhibit A: Scope of Work (Implementation Milestones)
Exhibit B: Purchase Price
Exhibit C: Payment Schedule
Exhibit D: Prevailing Wage Requirements
ADDENDUM B: Service Levels
ADDENDUM C: Insurance Requirements
ATTACHMENT "B"
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READ, UNDERSTOOD, AND EXECUTED on the date(s) indicated below. :

CITY OF SANTA MARIA, CA PARADIGM SOFTWARE, L.L.C.®
2065 East Main Street
Santa Maria, CA 93454
113 Old Padonia Road, Suite 200
Cockeysville, MD 21030
By:___________________________
SHAD S. SPRINGER, P.E., MPA
Director of Utilities
Date:_________________________
By:________________________

JACKIE W BARLOW II
President and Chief Operating Officer
Date: ______________________
ATTEST
By:___________________________

DONNA SCHWARTZ
Chief Deputy City Clerk
Date:_________________________

APPROVED AS TO FORM
By:___________________________
________________________ Risk Manager
By:___________________________
City Attorney
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GOLD SUPPORT SERVICES AND LICENSING AGREEMENT

TERMS AND CONDITIONS

1. CHARGES, FEES, AND PAYMENT. Client shall pay the charges and annual fee for Gold Support Services as specified in Exhibit B to Addendum A (System Implementation). The annual fee is payable annually in advance prior to the first day of the renewal term. For all charges and fees, Client will pay a late charge of one and one-half percent (1 1/2%) of the amount not paid within thirty (30) days of the due date or date of invoice, whichever is later.

At its sole discretion, Paradigm may increase its license fee and its charges for support and services by a maximum of 5% annually, by giving Client
to the affected term. If the Client requests and Paradigm provides services not expressly agreed to in this Agreement or in its Addenda, Client will be charged and agrees to pay for them at Paradigm's then-applicable rates. Prices and fees are exclusive of all current or future excise, sales, use, occupational, or like taxes, and Client agrees to pay any such tax Paradigm may be required to collect or pay (including interest and penalties imposed by any governmental authority) which are imposed upon the sale or delivery of goods, licensed software, or services rendered hereunder. Exemption from such taxes, if any, shall be the responsibility of Client to pursue.

2. CLIENT RESPONSIBILITIES. Client agrees to test, and if operable, accept and use updates, amendments and alterations to the Software furnished to Client hereunder and to provide, install and maintain, at no cost to Paradigm, for the duration of this Agreement, an adequate connection for remote support approved by Paradigm. Client shall allow Paradigm access to the Software via this connection for the purpose of providing Gold Support Services.

Administrative access to the Software will be required for implementation, and during the Support and Services period. The Software will be required to have specific access to To effectively troubleshoot any issues that may
occur with your system, we require access to logs and other relevant troubleshooting resources.

These resources are necessary for us to identify the root cause of the problem and develop an appropriate solution.

3. COVERAGE. The Software eligible for Gold Support Services (as defined below) are WeighStation® CW6 as updated with all current modules, applications, amendments, alterations, enhancements, improvements, and updates furnished to Client from time to time under warranty (the "Software"). Support Services will be provided exclusively for the Client's currently supported version of Software, running on the operating system version approved by Paradigm. The supported version refers to any build released by Paradigm within the past 24 months. The Client agrees to remain current (within the last 24 months) by either installing the latest build of the Software as provided by Paradigm or engaging with Paradigm to install the latest build for the Client.

4. GOLD SUPPORT SERVICES. During the term of this Agreement, Paradigm will provide to Client its Gold Gold
Subject to the license granted to Client in the Software, Paradigm will provide technical services to design, code, check out and deliver amendments or alterations to the Software SMCA Agreement 2025-Final Page 4 of 43
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necessary to correct or solve any programming error attributable to Paradigm which caused the Software not to perform substantially as described in the current, standard editions of manuals delivered to Client by Paradigm describing the use of the Software (the "Documentation").

Such Gold Support Services will be promptly provided after Client has identified and notified Paradigm of any such error in accordance with Paradigm's reasonable reporting procedures as in effect from time to time and in accordance with the Service Levels identified in Addendum B. Gold Support does not include the re-installation of the Software or the running of updates to the Software on the Client The re-installation of
the Software or running of updates to the Software on the Client other hardware will be billed at Paradigm -applicable rates, and in accordance with Addendum B. Paradigm will also provide reasonable telephone consultation in the use and operation of the Software during the hours of 5:00 a.m. through 9:00 p.m. Eastern Time on Monday, Tuesday, Wednesday, Thursday, Friday, and Saturday except Paradigm holidays.

Such consultation will be available only to one contact or alternate, designated by Client in advance in writing from time to time. Client hereby appoints the Information Technology Division, (805) 925-0951 ext. 2451, [email protected], as the main point of contact related to Software changes and/or updates. Any changes to contact will be provided to Paradigm via email to [email protected] and [email protected] with the new contact name, title, number and email address.

In addition, if Paradigm elects to include them under its Gold Support Services program and does not market them separately to Gold Support Services clients generally, Paradigm will deliver updates of the Software to Client from time to time, without any charge other than as specified on Exhibit A to Addendum A attached hereto. Clients may receive up to two (2) hours of solution tuning semi-annually. Solution tuning is defined as time spent with Paradigm operation.

5. TERM AND RENEWAL. Provided payment has been made as required hereunder, Paradigm shall provide Client with Gold Support Services for a period of one (1) year. Thereafter, the term for Gold Support Services will automatically renew for successive one (1) year periods, unless either Paradigm or Client gives written notice to the other of an intention not to renew at least sixty (60) days prior to the commencement of any renewal term. The term and renewal of the license of the Software is governed by Addendum A hereto.

6. OTHER SERVICES. Client agrees to pay Paradigm's then applicable rates and charges for services not included in Gold Support Services, together with all costs incurred in connection therewith. Investigation and research for Client identified conditions determined by Paradigm not to be attributed to Paradigm programming errors shall be billed to Client as such other services.

7. PROPRIETARY RIGHTS. Any programs, works, manuals, changes, additions, alterations, amendments or enhancements in the form of new or partial programs, Software, Source Code Paradigm under this Agreement, and all copies
thereof, shall be and remain the sole and exclusive property of Paradigm and shall be available for use by Client under and subject to the license granted in this Agreement and Addendum A hereto. As between the parties, Paradigm retains all right, title, and interest in and to the IP, SMCA Agreement 2025-Final Page 5 of 43
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including, but not limited to, copyrights, trademarks, service marks, patents and other proprietary rights, and no such rights are conveyed to Client by virtue of any portion of this Agreement.

8. TERMINATION. Paradigm may terminate this Agreement upon the failure of Client to perform or observe any covenant or obligation set forth herein, including, but not limited to, Client s failure to pay fees and charges, provided Paradigm has given Client thirty (30) days prior written notice of the failure, and Client has failed to cure such failure within such time.

Upon termination, the Client shall cease using the Software and shall return to Paradigm, or, at Paradigm's option, destroy, the original and all copies of the Software, the Documentation and any other materials provided by Paradigm. Upon termination, the obligations of Client set forth in the paragraphs entitled "Scope," "Title and Ownership" and "Confidentiality" shall survive termination. Paradigm's rights of repossession may be enforced by Software disablement. Client may terminate its obligations under this agreement at any time, with or Paradigm.

9. CONFIDENTIAL INFORMATION.
strategic and development plans, financial condition, business plans, data, business records, client lists, project records, employee lists and business manuals, policies and procedures, information relating to processes, technologies or theory and all other information which may be disclosed by either Party or to which they may be provided access in accordance with this Agreement. Except as otherwise provided herein, each Party agrees to treat confidentially and to not disclose to any person any Confidential Information about which it becomes aware. Each Party shall use all Confidential Information received by it solely in connection with this Agreement and for no other purpose whatsoever. Each Party shall strictly limit access to any Confidential Information to its employees, independent contractors, and agents who are under a contractual obligation to maintain the confidentiality of such information, and who have a need-toknow. Each shall safeguard all Confidential Information received by it using the same degree of care with which it protects the confidentiality of its own Confidential Information, but in no event less than a reasonable degree of care. Notwithstanding the above, Paradigm acknowledges that Client is a public agency and is subject to and will comply with the California Public Records Act.

10. NO WARRANTIES. Client acknowledges that no express warranties have been made by Paradigm with respect to gold support services or software delivered hereunder. Paradigm disclaims all implied warranties, including implied warranties of merchantability and fitness for a particular purpose. The warranty, if any, available for the software is as set forth in the System Implementation Addendum.

11. LIMITATION OF LIABILITY. Paradigm shall maintain general liability insurance.

Paradigm shall otherwise not be liable to client for any consequential, special, incidental, punitive or indirect damages (including without limitation loss of profit, revenue, business opportunity or business advantage), whether arising under contract, warranty, negligence, strict liability, breach of statutory duty, contribution, indemnity or any other legal theory or cause of action, even if advised of the possibility of such damages. Notwithstanding anything to the SMCA Agreement 2025-Final Page 6 of 43
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contrary contained herein, paradigm's monetary liability for (a) any cause under or relating to support services shall in no event exceed the total of all amounts paid to Paradigm by client for gold support services during the one (1) year period prior to the date on which any claim is made and (b) any cause under or relating to licensing and system implementation shall in no event exceed the total of all amounts paid to paradigm by client for software license fees.

12. BENEFIT OF THE BARGAIN. Client understands that the fees charged by Paradigm in this agreement reflect the allocation of risks expressed by the limitations of liability and damages all of which are set forth in these terms and conditions. By signing this agreement, Client accepts these terms and affirms its understanding that any change to these allocations of risk would affect the economic bargain expressed in this contract.

13. ASSIGNMENT. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and permitted assigns. Client may not assign, sell or otherwise transfer this Agreement nor any of the rights hereunder without the prior, express written consent of Paradigm.

14. ESCROW.

14.1 Escrow Agent. Escrow Agent
Agreement with Paradigm and accepted and currently holds on deposit a single copy of the source code for certain computer programs ("Source Code") that have been licensed to Client pursuant to the Agreement. Paradigm shall deposit an updated copy of the Source Code monthly of such updates, and each updated copy shall upon deposit be deemed the Source Code under the Agreement. The copy of the Source Code held by Escrow Agent shall be and remain the exclusive property of Paradigm, and Escrow Agent will hold the Source Code as specifically provided in this Section 14. Escrow Agent will hold the copy of the Source Code in a secure cloud or other digital environment and may deliver a copy of the Source Code to Client, but only under the conditions specified in this Section 14. Upon reasonable request, and at cost, Client may examine the copy of the Source Code to verify compliance with the terms hereof. Such examination shall be conducted on a computer to be made available by Paradigm at its premises in Cockeysville, Maryland.

14.2 Conditions for Escrow Release. Client shall be entitled to receive from Escrow Agent and to make limited use as provided in this Agreement of a single copy of the Source Code, if (i) Paradigm releases the Source Code to other licensees as a matter of general policy; (ii) Paradigm refuses to offer Client error correction services or changes required to comply with federal regulations at Paradigm's standard rates and on its standard terms and conditions; (iii) Paradigm becomes insolvent, makes a general assignment for the benefit of creditors, suffers or permits the appointment of a receiver for its business or assets, or has voluntarily wound up or liquidated its business (or that segment of its business pertinent to the License Agreement); or (iv) Paradigm as a debtor-in possession or a trustee-in-bankruptcy in a case under the United States Bankruptcy Code rejects the Agreement. Any of the foregoing events is referred to below as a "Release Condition." Upon the happening of any Release Condition, Client may at its option give Escrow Agent written notice (the "Notice") requesting a copy of the Source Code. The Notice shall (i) be labeled "Notice Under Section 14 of Agreement Dated SMCA Agreement 2025-Final Page 7 of 43
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______________," (ii) specify the Release Condition with reference to the applicable subsection of this Agreement; (iii) identify (by application name, version number and release date, and any other pertinent information) the computer programs for which Source Code is on deposit and which Client desires to have released; and (iv) be given within sixty (60) days of knowledge of the happening of the applicable Release Condition. Upon receipt of the Notice, Escrow Agent shall send a copy to Paradigm by commercial form guaranteed delivery, If Paradigm denies or disputes an alleged
Release Condition, Paradigm shall, within sixty (60) days after the receipt of the copy of the Notice from Escrow Agent, deliver to the Escrow Agent a statement (the "Statement") identifying its dispute. Escrow Agent shall send a copy of the Statement to Client by Secure Delivery, and Escrow Agent shall continue to hold the Source Code in accordance with this Agreement. If Escrow Agent does not receive the Statement within the applicable time period, then Escrow Agent is authorized and directed to deliver a copy of the applicable Source Code to Client. Upon delivery to Client under any circumstances, the Source Code shall become a part of the licensed software and shall be subject to all of the license and confidentiality provisions and obligations set forth in the Agreement. In the event that Paradigm delivers the Statement to Escrow Agent in the manner and within the time period set forth above, Escrow Agent shall not release a copy of the Source Code or any part thereof, to Client unless (i) required to do so by order of a court of competent jurisdiction, or (ii) Escrow Agent has received written instructions with authorized signatures of both Paradigm and Client requesting release to Client. The Escrow Agent shall withhold release of the Source Code to the Client if any fees or costs owed by the Client to Paradigm are unpaid.

14.3 Termination and Cancellation. The delivery of a copy of the Source Code to Client hereunder shall act as a termination of all of Paradigm's responsibilities, all of Paradigm warranties, and all of Paradigm's software support obligations under the Agreement and all other agreements between Paradigm and Client. In the event a copy of the Source Code is provided to the Client, Paradigm shall retain all right, title and interest in and to the IP as provided by Section 7 of this Gold Support Services and Licensing Agreement and any other attachment thereto, and the license granted, and the term thereof as provided in Addendum A to this Gold Support Services shall remain in effect.

14.4 . As a fiduciary, conservator, receiver, or
guardian of the Source Code that it receives, Escrow Agent safekeeping. Escrow Agent shall not be obligated or required to examine or inspect the Source Code. The Escrow Agent cannot and does not warrant the content of the Source Code that it receives from Paradigm, regardless of the media used to transmit it. Escrow Agent's obligation for safekeeping shall be limited to providing the same degree of care for the Source Code as it maintains for its valuable documents and those of its other clients at the same location.

However, Escrow Agent nor Paradigm shall not be responsible for any loss or damage to the Source Code due to a computer or hardware crash, malfunction, or changes in atmospheric conditions (including, but not limited to, failure of the air conditioning system), unless such changes are proximately caused by the gross negligence or malfeasance of Escrow Agent.

Escrow Agent shall be protected in acting upon any written notice, request, waiver, consent, receipt or other paper or document furnished to it, not only in assuming its due execution and the validity and effectiveness of its provisions but also as to the truth and acceptability of any SMCA Agreement 2025-Final Page 8 of 43
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information therein contained, which it in good faith believes to be genuine and what it purports to be. In no event shall Escrow Agent be liable for any act or failure to act under the provisions of this Agreement except where its acts are the result of its gross negligence or malfeasance.

Escrow Agent shall not have duties except those which are expressly set forth herein, and it shall not be bound by any notice of a claim, or demand with respect thereto, or any waiver, modification, amendment, termination or rescission of this Agreement, unless such notice is in writing and actually received, and, if its duties herein are affected, unless it shall have given its prior written consent thereto. Paradigm and Client shall jointly and severally indemnify Escrow Agent against any loss, liability, or damage (other than any caused by the gross negligence or malfeasance of Escrow Agent), including reasonable costs of litigation and counsel fees, arising from and in connection with the performance of its duties under this Agreement. Paradigm and Client acknowledge that neither this Agreement nor their waiver of any potential conflict created hereby will materially limit the ability of the Escrow Agent to perform hereunder.

14.5 Intellectual Property. The release of the Source Code to Client will not act as an assignment of any intellectual property rights that Paradigm or any third party possesses in the Source Code. The Source Code shall remain at all times the confidential and intellectual property of Paradigm. In the event that Escrow Agent releases the Source Code to the Client, Client shall be permitted to use the Source Code only to the extent of license pursuant to the Agreement.

14.6 Disputes. In the event of any disagreement between the parties resulting in adverse claims and demands being made in connection with or against the Source Code, Escrow Agent shall refuse to comply with the claims or demands of either party until such disagreement is finally resolved (i) by a court of competent jurisdiction (in proceedings which the Escrow Agent or any other party may initiate, it being understood and agreed by Client and Paradigm that Escrow Agent has authority (but not the obligation) to initiate such proceedings), or (ii) by an arbitrator in the event that Client and Paradigm mutually and jointly determine to submit the dispute to arbitration pursuant to the rules of the American Arbitration Association, and in so doing Escrow Agent shall not be or become liable to a party, or (iii) by written settlement between Client and Paradigm.

14.7 Resignation. The Escrow Agent may resign by delivery of a thirty (30) day written notice to both Paradigm and the Client. The Escrow Agent will deliver the Source Code upon the joint written direction of Paradigm if received within thirty (30) days of the date on the Escrow Agent If no direction is received within the time period outlined, the Source Code will be delivered to Thomas M. Wagner & Associates, 323 Williams Street, Bel Air, MD 21014 to serve as acting trustee, until a new successor escrow agent is secured by Paradigm.

15. MISCELLANEOUS.

15.1 Complete Understanding. This Agreement, including all of its Terms and Conditions and Addenda are the entire agreement and understanding between the parties with respect to the subject matter hereof. This Agreement supersedes all prior and contemporaneous SMCA Agreement 2025-Final Page 9 of 43
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agreements, negotiations, representations, and proposals, written and oral, relating to the subject matter hereof. Client expressly acknowledges, agrees, and represents to Paradigm that there are no understandings or agreements with respect to the subject matter hereof other than as expressly set forth in this Agreement. Client agrees that no contrary terms and conditions of any subsequent Client purchase order, no course of dealing, trade custom or usage of trade, and no warranty made during the course of performance, will apply, unless expressly agreed to by Paradigm in writing. This Agreement cannot be modified except by writing signed by the duly authorized representatives of both parties.

15.2 Notice. Any notice or communication provided or permitted hereunder shall expressly describe its purpose and scope and shall be in writing and shall be deemed duly given or made if delivered in person or sent by U.S. certified mail, return receipt requested, postage prepaid, addressed to the party for which it is intended at the address set forth in this Agreement or at any other address specified by a party in writing.

15.3 Invalidity. In the event any provision hereof shall be deemed invalid or unenforceable by any court or governmental agency, such provision shall be deemed severed from this Agreement and replaced by a valid provision which approximates as closely as possible the intent of the parties. All remaining provisions shall be afforded full force and effect.

15.4 Effective Date. This Agreement shall become effective on the date last signed by the parties. This Agreement shall be deemed to have been formed in the City of Santa Maria, State of California, U.S.A. and shall be governed by, subject to, and interpreted in accordance with, the laws of that State. The parties consent to venue in Santa Babara County, California.

15.6 Force Majeure. Except as expressly provided to the contrary in this Agreement, the dates and times by which Client or Paradigm are required to render delivery or performance (but not to make payment) under this Agreement shall be automatically postponed to the extent, and for the period of time, that Client or Paradigm, as the case may be, is prevented from meeting such dates and times by reason of causes beyond its reasonable control.

15.7 Inconsistency. Unless specified to the contrary in any addendum, exhibit, schedule, supplement or other attachment, in the event of any conflict or inconsistency between such items and the provisions of this Agreement, the provisions of this Agreement shall prevail and govern the interpretation thereof. No inference shall be drawn against, and no construction shall be adverse to, the party responsible for drafting or preparing this Agreement or any of its parts, or any addendum hereto, by virtue of such drafting or preparation.

15.8 Limitations. Any cause or action against Paradigm arising out of or in connection with this Agreement or any schedule or other agreement executed in connection herewith shall be instituted and served upon Paradigm not later than eighteen (18) months following the occurrence of or discovery of the first event giving rise thereto.

15.9 Independent Contractors. Nothing in this Agreement shall make Paradigm and Client partners, joint venturers or otherwise associated in or with the business of the other. Neither party shall be liable for any debts, accounts, obligations or other liabilities of the other or their SMCA Agreement 2025-Final Page 10 of 43
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agents or employees. Neither is authorized to incur debts or obligations on the part of the other except as specifically authorized in writing.

15.10 Counterparts. This Agreement may be executed in more than one counterparts, each of which shall be deemed an original and all of which shall constitute one in the same instrument.

Copies of this Agreement shall have the same force and effect as an original, and each of the Parties hereto expressly waives any right to assert that such copies fail to comply with the "Best Evidence" rule or any equivalent rule of law or evidence of any jurisdiction.

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GOLD SUPPORT SERVICES AND LICENSING AGREEMENT

ADDENDUM A
System Implementation
Paradigm Software, L.L.C.® ("Paradigm"), by its acceptance of the Gold Support Services and Licensing Agreement (the "Agreement"), agrees to sell, deliver and install, the hardware described in the Exhibits to this Addendum (the "Hardware") and to deliver and install the proprietary software described therein (the "Software"), and to grant to the Client a license to use the Software as set forth herein below. Client agrees to purchase the Hardware, accept the license for the Software, and accept services relating to installation, training, conversions, interfaces and other matters, all in accordance with the Exhibits to this Addendum and the Terms and Conditions to which it is attached.

1. CLIENT RESPONSIBILITIES. Client shall be responsible for timely site preparation including, but not limited to, adequate electrical power for computer operation, high-speed internet connection and installation of all cabling. Client shall make available qualified personnel to be trained by Paradigm in the use, operation, and management of the Hardware and Software, and shall provide and adequately manage the resources necessary to implement and operate the Hardware and Software, including without limitation completion of Paradigm start-up questionnaires, timely selection among options and parameters, and construction of data dictionaries. Client shall comply with laws, use proper audit controls and operating methods, adequately back-up data and programs, and establish and maintain security and accuracy of data.

2. TRAINING. Paradigm shall provide standard training in the use of the Hardware and Software according to Exhibit B and Exhibit C of this Addendum. Such training will be provided at a mutually agreeable location during installation. All travel, lodging and expenses related to the training shall be the responsibility of the Client and shall be invoiced to Client in accordance with the above provisions.

3. DELIVERY.
shipment of Hardware shall be made on or about the date that Client completes the above training. Exhibit B hereto shall specify who will install and set up the Hardware. Paradigm will install the Software on the Hardware prior to delivering it. The terms and conditions of sale and the warranties, if any, applicable to the Hardware or any other products not manufactured by Paradigm (including software) are as provided by the applicable third-party manufacturers.

Good and merchantable title and risk of loss in and to the Hardware shall pass to Client upon delivery of each respective Hardware item to the City. Client shall pay or reimburse Paradigm for all costs of Hardware, shipping, rigging, transportation, and insurance which shall be invoiced to Client in accordance with the above provisions.

4. SECURITY. Paradigm reserves a security interest, for the amount of all outstanding payments due to Paradigm hereunder, in each item of Hardware, and shall have all of the rights of a secured creditor under the Uniform Commercial Code with respect thereto. Such a security interest shall be retained and may be enforced by Software disablement until payment obligations for all Hardware and Software are fully discharged. Client hereby appoints SMCA Agreement 2025-Final Page 12 of 43
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Paradigm as its attorney-in-fact for the purpose of executing and filing financing statements to perfect its security interest, and Paradigm shall, at the request of Client, execute a termination statement evidencing the discharge of such obligations in the event a financing statement is filed.

5. GRANT OF LICENSE. Upon acceptance of the Agreement and the acceptance of this Addendum A, Paradigm hereby grants to Client, and Client hereby accepts, a nonexclusive, nontransferable license to use, as herein provided, a single, executable copy an object code version of the Software and a single printed copy of Paradigm's current, standard user manuals and training materials ("Documentation"). Paradigm reserves all rights, privileges and interests not expressly granted to Client, who shall acquire no right, title, interest, or privilege with respect to the Software or the Documentation by implication.

6. TERM AND RENEWAL. The term of the license herein granted is one (1) year commencing with the date of acceptance of this Agreement by Paradigm, unless terminated earlier as If Client is not in default under this Agreement or any other agreement with Paradigm, the Term of this license may be automatically renewed upon the same terms and conditions in one (1) year terms after expiration of the initial Term, unless Client gives written notice of election not to renew the license at least ninety (90) days prior to the expiration of the initial Term. Notwithstanding the foregoing, at the expiration of the Term, as may be extended, from time to time pursuant to the terms of this Section 6, or earlier termination of this Agreement as provided for in the Agreement, the license granted to Client in Section 5 hereof shall immediately cease, and Client shall not use, run, implement, install, store, maintain, keep, monetize, or otherwise benefit from in any way nor have any right to the Software or Documentation.

7. SCOPE. A single, executable copy of the object code version of the Software may be used by Client for testing purposes and for processing of data, but such data shall be strictly limited to data of Client created or used in the connection with Client. Neither the Software nor the Documentation may be used in any manner directly or indirectly related to or in connection with the operation or management of any other business including without limitation any timeshare, facilities management, data processing service or billing service. Client shall not modify or sublicense the Software or the Documentation. The Software may not be used with more than the number of terminals agreed to in this Agreement. Paradigm shall provide Client with a single, back-up copy of the Software which Client shall keep in a secure location reasonably approved by Paradigm in advance. Client shall place on all copies of the Software any notice, including, copyright notice, requested by Paradigm.

8. TITLE AND OWNERSHIP. Paradigm is and shall be the exclusive owner or sublicensor, as appropriate, of the Software, the Documentation and all associated materials provided to Client, all modifications, additions, derivatives and enhancements thereof, all copies thereof, and all rights, therein. All additions, modifications, derivatives, and enhancements to the Software shall be considered a part of the Software, and all additions, modifications, derivatives and enhancements to the Documentation shall be considered a part of the Documentation. Physical copies of Software and Documentation are provided by Paradigm on loan during the term of the license granted pursuant to this Agreement. Client shall keep the SMCA Agreement 2025-Final Page 13 of 43
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Software, the Documentation, and all copies thereof free and clear of all claims, liens and encumbrances, and any act of Client purporting to create such a claim, lien or encumbrance shall be void and shall be a breach of this Agreement. Client hereby assigns to Paradigm all of its right, title and interest in and to any changes, additions, derivatives and enhancements made to the Software, the Documentation or other materials provided by Paradigm, and shall execute all documents and instruments reasonably requested by Paradigm to effectuate such assignment. Client agrees that the Software, Documentation and related materials, techniques and procedures furnished by Paradigm to Client hereunder embody exceptionally valuable trade secrets, and they are, and shall remain, the sole property of Paradigm or its supplier(s), as appropriate. Client shall not create or attempt to create, by decompilation, disassembly, reverse engineering or otherwise, the source programs for the Software, from the object programs or other information made available by Paradigm. Unless Paradigm agrees otherwise, Client shall not disclose, divulge, or communicate to any person (including contractors and consultants), except to Client's employees (but then only to the extent necessary for operation of the Software) the Software or Documentation.

9. INDEMNITY. Paradigm will, at its sole cost, defend against any claim that the Software infringes on a U.S. copyright, a U.S. patent issued as of the effective date of this Agreement, or a trade secret, provided that (i) Client immediately notifies Paradigm in writing of such claim or action; and (ii) Paradigm will have sole control of the defense and settlement of such claim or action. In defending against such claim or action, Paradigm may (i) consent, (ii) settle; (iii) procure for Client the right to continue using the Software; or (iv) modify or replace the Software so that it no longer infringes as long as the modification or replacement does not materially change the operational characteristics of the Software and the same functions and performance provided by the Software remain following such modification or replacement. If Paradigm concludes, in its sole judgment, that none of the foregoing options is reasonable, then (i) Paradigm will refund or credit to Client the license fee paid by Client under this Agreement, less a pro rata credit for each full or partial month of the first sixty (60) months following the effective date of this Agreement; (ii) Client will return the original and all whole or partial copies of the Software to Paradigm; and (iii) the license granted hereunder will terminate.

Paradigm has no liability with respect to infringement arising out of the modifications of the Software or use of the Software in combination with other software or equipment not specified in the documentation accompanying the software or on a schedule hereto. This paragraph states the entire obligation of Paradigm regarding infringement of intellectual property rights and will survive the termination of this Agreement. Client shall indemnify, defend, and hold harmless Paradigm from and against any and all claims, suits or causes brought by persons not a party hereto arising out of or in any way connected with the use of or inability to use the Hardware or the Software. As of the date hereof, Paradigm represents and warrants that there are no legal or other proceedings pending or outstanding, or to the best knowledge of Paradigm, threatened against or involving Paradigm or the Software.

10. LIMITED WARRANTY. Paradigm does not warrant that the Software or the Documentation is free of errors or defects or that it meets requirements. Paradigm warrants only that the Software will perform all functions substantially as described in the current edition of the Documentation for a warranty period of sixty (60) days from the date of Software delivery to site, including updates, when operated as recommended. Paradigm will design and SMCA Agreement 2025-Final Page 14 of 43
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deliver promptly amendments or alterations to Software reasonably necessary to remedy or avoid any programming error present at the time of Software delivery. Client shall allow Software access to Paradigm through dedicated remote communications for this purpose. The foregoing is sole and exclusive remedy, and Paradigm's sole and exclusive obligation, for breach of this limited warranty. This limited warranty is contingent upon written notice in compliance with Paradigm
(5) days after the end of the sixty (60) day warranty period, setting forth with particularity the nature and circumstances of any alleged breach of warranty. Paradigm makes no warranty as to the Hardware or any products (including software) not manufactured by Paradigm.

Client acknowledges that no express warranties have been made by Paradigm except for the limited warranty made in the preceding paragraph. This limited warranty and the associated limited remedy are provided in lieu of all other warranties and remedies. Paradigm disclaims all implied warranties, including implied warranties of merchantability, fitness for a particular purpose, nonintegration, merchantability of a computer program, informational content and Paradigm makes no warranty that the software will be
error-free.

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GOLD SUPPORT SERVICES AND LICENSING AGREEMENT

EXHIBIT A
Scope of Work (Implementation Milestones)
General
This Exhibit A Agreement between
the Parties dated as of the Effective Date of the Agreement for the provision of Services, Software and Support. Any capitalized term not defined herein shall have the definition provided for in the Agreement.

The provisions set out in the Agreement shall apply in the event of any inconsistency or conflict between the terms of these Milestones and any other part of the Agreement.

The parties each agree to designate a Project Manager from their respective organizations with adequate authority and full technical competence to deal with matters relating to the Products and Services to be provided under the Agreement in relation to hardware, software, and services for the delivery of WeighStation® CW6 WeighStation® CW6
parties and in accordance with the spirit of this Agreement, use all reasonable efforts to co-ordinate the timely supply, delivery, and performance of Software and Services as specified in the Agreement. The Project Manager for the Client and Paradigm will be set during the kickoff meeting. All Project Managers are authorized to deal with the day-to-day matters related to the delivery of the Software and Services directly related to their designated authority.

Paradigm
the Software and Services consistent with the Agreement including the Implementation Plan, with specific timelines, the Milestones and all Paradigm This Implementation Plan will be reviewed, modified, and accepted by both parties.

Paradigm
(a) Submitting the detailed Implementation Plan to the Client by an agreed upon date after the execution of the Agreement.
(b) Ensuring WeighStation® CW6 interfaces with scale regardless of make or model, provided scale has appropriate interface.
(c) One-time import of accounts, trucks and rates from current system to WeighStation® CW6. (d) Providing regular progress reports as the situation warrants and/or as the Client reasonably requests, including meeting/interviewing with Client Personnel throughout the Project as required.
(e) Meeting/Interviewing Client Personnel during the course of the Project as required; and providing overall direction, management and leadership for the Project. (f) Attending status meetings either in person or via a designate (as determined by Paradigm)v or through conference calls or such other means as may be mutually agreed upon. (g) Working with the Project Manager to create as part of the Implementation Plan an issues management process to resolve any issues.
(h) Making required modifications to the Milestones in order to obtain necessary approval(s). (i) Serving as Paradigm Client.

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The Project Manager will be responsible for:
(a) Ensuring the mutually agreed project management communication methodology is followed. (b) Serving as the key contact for Paradigm; coordinating status meetings either in person or via a designate (as determined by the Client) or through conference calls or such other means as may be mutually agreed upon; working with the Paradigm Project Manager to resolve any issues.
(c) Approving or disapproving the Paradigm Milestones hereunder in a timely manner. (Note:
excluding the performance of the Acceptance Testing and unless otherwise specified, any Client comments, rejection or approval will be given to Paradigm no later than ten (10) business days (or as otherwise agreed) after submission of a Milestone to the Client by Paradigm.
(d) Providing clarification and applicable instructions as requested by Paradigm throughout the Project.
(e) Monitoring Paradigm work progress and Milestones; and providing overall direction, management, and leadership for the Client Project team. (f) Obtaining and providing information, data and decisions necessary for the Project, in accordance with the Implementation Plan or within ten (10) business days of Paradigm request (whichever is greater), unless the Project Managers from Paradigm and the Client mutually agree to an extended response time.
(g) Obtaining approval and/or authorizing any agreed-to changes to the scope of the Project, Milestones and/or timelines in the Implementation Plan. (h) Using his/her best efforts to obtain signoff and approval from the Client, within ten (10) business days, or as mutually agreed to by the parties acting reasonably, for each Deliverable. (i) Forwarding any required Notice of Acceptance to the Paradigm Project Manager, as appropriate.

The Services will be performed at Paradigm facilities as needed during the Project provided that should Paradigm request resources from the Client, such request must be reviewed and approved by the Client Project Manager. The Client will determine if facilities and appropriate resources will be made available as may be requested from time to time by Paradigm.

The Client will make every effort to provide a site suitable to support the necessary Paradigm Personnel for the duration of the Project with telephone and network access.

The Client will make available to Paradigm the necessary Client Personnel as required from time to time during the Project and as identified in the approved Implementation Plan.

Functional Areas of Responsibility
The functional areas of responsibility for the Project organization are as follows:
(1) Project Manager: The Project Manager(s) will be the focal point of decisionmaking and communications between Paradigm and the Client. (2) Project Team: Under the direction of the Client Project Manager, will perform the tasks described in these Implementation Milestones and the Agreement. (3) Paradigm Manager: The Paradigm Manager is responsible for the Milestones and will ensure overall Client satisfaction for the Project.

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(4) Paradigm Consultant(s)/Architect(s)/Specialist(s): Under the direction of the Paradigm Project Manager, will perform the tasks described in these Implementation Milestones and the Agreement.

Project Team Members
The Client and Paradigm will provide the necessary Personnel or designate as may be required from time to time to complete the Project.

Objectives
(1) The Objectives for the Project are for Paradigm to implement a fully integrated scale house software solution. This includes the conversion and migration of existing account data from current vendor and truck weighing data from scale, installation, and configuration of the new solution, as well as testing and training to ensure that the new integrated solution, meets the requirements as may be further defined in the Agreement and these Implementation Milestones. (2) WeighStation® CW6 must include the ability to do the following:
(a) Must integrate with a Payment Card Industry (PCI) compliant solution for credit card processing.
(b) Collect the required information on all loads entering and leaving the facility. (c) Collect and maintain the required customer/hauler information needed for billing including detailed truck information as needed for tracking.
(d) Track all material and tonnages disposed of by paying customers, residents, contractors, and charities.
(e) Collect and manage information on loads, tonnages, and balances by material type. (f) Calculate the appropriate charges for loads entering and leaving the sites. (g) Provide fraud controls and audit functions.
(h) Collect account information to support the following account types and activities:
i. Cash
ii. Charge accounts
iii. Check
iv. Invoicing
v. Process payments
vi. Credit Cards (via WeighPay module )
(i) Provide Reporting capabilities including:
i. Operational reporting
ii. Management reporting
(j) Retrieve information to plan new programs and improve productivity in facility operations. (k) Implement the requirements identified in the Agreements. (l) Ad-hoc reporting.
(m) Other functional requirements as specified in the Agreement.

1. Milestone 1 Knowledge Transfer from Business Development (BD) to Implementation Meeting with BD to obtain information during the sales/agreement phase.

Review the Agreement and set the following in Client record:
o Set Version Number
o Set Site, Licensing and Module information
o Set WeighPay information
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Add any Milestone entries for specific modules, customizations or interfaces which need to be documented and installed during the implementation.

2. Milestone 2 Project Management Meeting (Kickoff/Status/Updates/Etc.) Schedule and perform kickoff meeting.

Provide Client with incident spreadsheet outlining these Milestones.

Provide blank Facility Survey for Client to complete.

Introduce Client to our website to track incidents.

Provide Client with current hardware/software requirements PDF.

Discuss and confirm hardware to be provided by Paradigm to Client.

Paradigm will be responsible to:
(1) Initiate a kick-off meeting which will include a site survey with the Client Project Team to review and confirm the Client requirements. This will include confirmation and verification of the hardware the Client will need to acquire (if any) to deploy the Software within the environment.
(2) Leverage the existing Client infrastructure in place and be able to integrate with the existing environment as described. This includes providing the Client with general requirements for electrical and communication connections for each equipment location included in the project.
(3) Provide a Testing Plan for the testing of WeighStation® CW6 in the environment, including a list of Client staff positions that should be involved in the testing which will also be provided to the Client Project Manager for acceptance; however, notwithstanding, the Client shall determine the final Test Plan and Acceptance criteria to be used for Acceptance Testing
(4) and which
were priced in the Agreement will be available based upon mutual agreement. (5) Establish the work efforts and the resources necessary for the Project. (6) Develop a detailed Implementation Plan subsequent to assessing the technical requirements and describe all activities and Milestones over the duration of the Project and include specific activities, schedules, resources, and Milestones for the implementation (the This Implementation Plan will be delivered within ten (10) business days of the execution of the Agreement.
(7) Provide a detailed role-based Training Plan for the users of WeighStation® CW6 and staff assigned to support the application; the Training Plan will be delivered to the Client Project Manager for acceptance.
(8) Purchase, configure and install all hardware provided by Paradigm as listed on Exhibit B in this Agreement.

Client will be responsible to:
(1) Provide Paradigm with a copy of the database from the current system for conversion requirements (if applicable).
(2) Provide Paradigm with the appropriate technical resources and information to be used to create the database.
(3) Review, comment and if acceptable, approve the hardware specifications.

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(4) Ensure that Paradigm has access to the minimum starting configuration of software and hardware as agreed upon and confirmed by the Client for installing and configuring WeighStation® CW6.
(5) Review, comment on and if acceptable, approve the Training Plan. Develop a detailed Testing Plan that will be used for Acceptance Testing.
(6) Provide Notice of Acceptance with respect to the approved Milestones.

3. Milestone 3 Order Hardware
Client to order any hardware as necessary to support WeighStation® CW6. Paradigm to provide Minimum/Recommended System Requirements.

Create checklist to ensure all hardware, cables, adapters, etc. are ordered/included.

4. Milestone 4 Intentionally Deleted / Not Applicable 5. Milestone 5 Facility Survey Review Paradigm and Client to review completed survey.

6. Milestone 6 Vision Diagram/Documentation
Client to provide images/pictures of facility(ies).
o Scale house
o Scale lanes
o Site
Paradigm will create Visio diagram of the following:
o Title page
o Device legend
o Overhead satellite view
o Building layout
o Hardware diagram
o System architecture
o Birds-eye view
o PDM
o Unattended

7. Milestone 7 Collect Data
Client to provide database/data/reports (Database Backups from prior system if SQL. Otherwise, if old system can dump data out into Excel files or CSV files for analysis and import. Gather Reports, information on hardware, etc.).

8. Milestone 8 Create Version 6 Database and Folder Structure Paradigm will use DBUpdate6 to create WeighStation® CW6 Database and Folder Structure.

Client to inform Paradigm on which version of SQL will be used.

9. Milestone 9 Intentionally Deleted / Not Applicable

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10. Milestone 10 Initial Data Load of Setup Tables Partial Data Conversion Paradigm will analyze current data and create specification for programmers to convert the critical setup tables. A few examples of critical setup tables would be Materials, Origins, Destination, etc.

Discuss with Client the plan if setup data will be loaded again in the future. At some point, Client will likely have to add accounts/setup information in current and WeighStation® CW6 prior to Go-Live if substantial configuration within WeighStation® CW6 overwrite.

Paradigm will be responsible to:
(1) Provide the full system Implementation Plan with timelines and Milestones. (2) Create conversion scripts or routines from sample data provided by the Client. (3) Review with the Client and rectify sample data script conversion errors until Client Acceptance of the converted data.
(4) Perform data conversion(s) as needed and load onto the target platform. (5) Install WeighStation® CW6 at the Client facility in accordance with the full system Implementation Plan.
(6) Install and configure the hardware on the required lanes.

Client will be responsible to:
(1) Provide sample data as required.
(2) Review the data mapping document, if such document is necessary. (3) After the data conversion, review and assist in determining cause of data errors after the scripts are run and assist Paradigm in correcting the errors. (4) Agree to a data freeze in accordance with the mutually agreed upon Cutover Plan and subsequent to that freeze enter data into the system using the Paradigm application once WeighStation® CW6 is accepted.
(5) Make sure Client Personnel, space and other resources are available for Scale House Software Solution deployment to all Client Sites.
(6) Make sure all wiring, electrical, cabling, conduit, bollards, etc. are in place for installation of the hardware.
(7) Review Scale House Software Solution Documentation.

11. Milestone 11 Test Environment Milestone
Paradigm and Client will create a Test Environment for Pre and Post Go-Live Support, Training and Testing.

Benefits of Having A Test Environment:
o Allows the Client to test any update provided by Paradigm resulting from a new program feature, enhancement, and/or bug fix in a controlled, isolated environment without jeopardizing the production environment. The Client can use the Transaction Scenario Guide as a test script to review their various scenarios at their own pace to ensure the software is operating as expected.
o Allows new employees to practice with the software during any orientation phase of their employment to provide the ability to learn how to use the system in a controlled environment.

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o Allows existing employees to test any of the thousands of software setting switches within the system to see desired behavior from the point of initial data capture, through reporting, and eventually posting to a test financial system. These processes can be tested as often as required to ensure all is working as expected.

Paradigm will be responsible to:

Prior to performing the Final Acceptance Testing of the whole Scale House Software Solution, preliminary acceptance testing in the Client Test Environment will be completed by the Client (with assistance provided by Paradigm) as a proof of concept. The acceptance of the Test Environment will be based on the following criteria:
(1) Deliver and install software and hardware for the Client. (2) Successful acceptance test of all required and proposed functions. (3)
requirements, and in accordance with Paradigm
(4) Preliminary training of users. The testing period will include:
(a) Collect the required information on all loads entering and leaving the facility. i. Correction of all errors or failures in hardware, software, configuration, customization, interfaces, or conversion.
ii. Modifications to required Documentation.

Client will be responsible to:
(1) Review and approve the draft acceptance test proof of concept document. (2) Execute, review, and approve acceptance test results. (3) Provide a Notice of Acceptance with respect to the approved Milestones.

12. Milestone 12 Production Environment Milestone
Paradigm and Client will create a Production Environment for both the office and various site servers/workstations that will be using the software.

13. Milestone 13 Transaction Scenario Guide and Documentation Paradigm and Client will create and supply a Transaction Scenario Guide with detailed scenarios for testing and training.

The guide is critical for Client user acceptance testing, training for Go-Live, training for future employees, and test script for future updates.

Paradigm will supply Client with electronic CW and WS Training guides and manuals.

Paradigm will be responsible to:
(1) Review and identify out of the box and customizable functionalities. (2) Document integration point(s) and interface(s) requirements. (3) Review the sample data provided by the Client and develop data conversion plan for data migration.
(4) Prepare a draft acceptance test plan for the review and consideration. (5) Install WeighStation® CW6 on the Test Environment.
(6) Configure and customize the WeighStation® CW6 to meet the requirements of the Agreement.
(7) Test WeighStation® CW6 on the Test Environment.

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(8) Assist the Client in conducting its preliminary acceptance test. (9) Make any corrections as identified during the preliminary acceptance test until all errors are fixed.

Client will be responsible to:
(1) Provide Paradigm with details surrounding any customizable functionalities. (2) Review of the Paradigm recommended preliminary acceptance test plan and development of the preliminary acceptance test plan.
(3) Review and approve the data migration plan.
(4) Provide a Notice of Acceptance with respect to the approved Milestones.

14. Milestone 14 Programmer Liaison Meeting
Paradigm to assign Programmer Liaison if necessary.
o Implementation Specialist will do a short presentation to the programmer to discuss any open programming issues or concerns and in conjunction with the Implementation Manager.

15. Milestone 15 Remote Training
Paradigm to provide Client with any remote training as identified in the Agreement. o Train on adhoc reporting and to recreate Client reports prior to going onsite. o Run through WeighStation® CW6 Training with Key personnel to ensure on-site training goes smoothly and all scenarios are covered.

16. Milestone 16 Configure Hardware
Paradigm and Client to test and configuration of hardware provided in the Agreement.

Paradigm and Client to test and configuration of hardware (such as printers, scales, etc.).

17. Milestone 17 Paradigm Distributed Configuration
Paradigm to successfully install and test PDM prior to on-site arrival.

18. Milestone 18 Ticket Setup and Review
Client to provide Paradigm with desired ticket layouts.

Paradigm to create desired ticket layouts.

Client to confirm/approve ticket layouts.

19. Milestone 19 Email Configuration
Client to provide Paradigm with Email credentials and mail relay information.

Paradigm will configure Email within the software.

Client will test Email configuration.

20. Milestone 20 WeighPay Configuration
Paradigm and Client to discuss and review processes to determine how they process currently and how they want to process in the future based on the Agreement.

Hardware Paradigm and Client to confirm any hardware that is to be provided by bank/middleware and verify cabling requirements.

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o If the devices are network devices, ensure the site has enough ports on switch and wall jacks/cabling requirements, as necessary.

Paradigm to document Middleware/Gateway, and Processor.

Client to provide responses to the following questions (additional questions may be necessary):
o Does Client do pre-authorizations?
o Does Client use Store and Forward?
o Does Client require signatures?
o Does Client let operators perform voids/refunds?

21. Milestone 21 Custom Report Review
Client to provide reports that are to be created within WeighStation® CW6.

Paradigm to determine if reports can be created in Ad-hoc or if Custom Reports must be created (Custom Reports may incur an additional cost if not included in the Agreement).

Paradigm and Client will discuss any custom reports needed as specified and agreed to in this Agreement.

Paradigm to ensure canned crystal reports are copied over in the interim until latest reports are included with install.

22. Milestone 22 Ad-hoc Report Conversion/Creation
Client to provide reports that are to be created within WeighStation® CW6.

Paradigm to train Client on the creation of Ad-hoc Reports.

23. Milestone 23 Batch Report Creation
Client to provide Paradigm reports that are to be included in Batch (Scheduled) Reports.

24. Milestone 24 Posting
Client will provide export file requirements to post to third-party accounting package (Workday/Teller).

Paradigm will develop custom export to third-party accounting package (Workday/Teller) per requirements.

25. Milestone 25 Book Travel
Paradigm Tech to meet with Implementation Manager to verify and confirm substantial completion of required Milestones.

Transaction Scenario Document must be completed and reviewed thoroughly with Client and a majority of the Milestones should be fully completed.

Schedule and confirm on-site installation dates with Client.

Paradigm to book travel arrangements at minimum two (2) weeks prior to on-site days.

26. Milestone 26 Installation Work Plan
Paradigm to present Client with the specific schedule of the events that will occur while on-site.

Client to approve installation work plan.

27. Milestone 27 Database Maintenance Task
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Paradigm to configure and setup the Universal Service and scheduling PDTask6 to perform routinely scheduled maintenance and backups of the database.

If DBA schedules their own backups, Paradigm will work with DBA to ensure proper files are included.

28. Milestone 28 Go-Live Prep Purge Test Data and Final Steps Prior to Go-Live Paradigm will review various tables and schemas that may need to be purged before Go-Live, as well as final steps/procedures to prepare for Go-Live.

Paradigm to perform file backup.

Depending on the configuration, data may need to be reloaded after final test data purge.

Examples of potential Tables that certain months or all data would need to be purged prior to Go-Live:
o Z Out (Purge and Reload)
o Trans table for the testing period
o Hold Table (Hold.Trans)
o CustomFreeUnits Trans
o Purge History Schema (Use DBUpdate)
o Purge Audit Logs (Use DBUpdate)
o Reset Sequence Numbers
o To prevent issues of the office editing recent tickets after Go-Live that may not exist at a -Live.
(Please note that if there are multiple sites/instances of the software/database, these steps will need to occur for each instance.)

29. Milestone 29 Go-Live
Paradigm and Client will participate in this Milestone to cutover from the current solution to WeighStation® CW6.

30. Milestone 30 Final Historical Transaction Data Conversion Paradigm may need to reload most recent transactions up to Go-Live.

Paradigm will convert any additional historical transaction data as required per the Agreement.

Setup tables should not be reloaded after Go-Live.

31. Milestone 31 Post Installation Checklist
Paradigm will review Post Installation Checklist to ensure all items have been completed.

Paradigm will provide the Final Installation Note document to the Client to assist with understanding the transition from the Implementation Division to the Support and Services Division.

32. Milestone 32 Knowledge Transfer from Implementation to Support and Services After a full billing has occurred, the Implementation Specialist will present the details of the project to the Support and Services Division.

Present the installation to the Support and Services Division. Show Visio, Transaction Scenario Guide, Photos, etc. and discuss overview of the installation.

Review any special modules or customizations that were needed, as well as WeighPay and Posting Details.

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Discuss VPN tab to ensure techs know how to connect for support.

Also discuss any open incidents (if applicable).

All prerequisite Milestones must be closed prior to requesting the transfer.

33. Milestone 33 Implementation Manager Post Go-Live Follow-Up Paradigm Implementation Manager will schedule a call with the primary contact to discuss the implementation. The purpose of this call is to provide a Quality Assurance check on how the implementation proceeded from start to finish. We will be ensuring our staff has met the expectations of the Client and if there are any open items that need to be address.

34. Milestone 34 Introduction to the Support and Services Manager Schedule call with Support and Services Manager, Lead Implementation Specialist and Primary Contact to introduce the Support and Services Manager and detail the support process to the Client to ensure Client is contacting support for support related issues going forward.

35. Milestone 35 Business Development Follow-Up
Task for Business Development to contact Primary Contact to perform a Quality Assurance assessment of the entire process from Start to Finish.

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GOLD SUPPORT SERVICES AND LICENSING AGREEMENT

EXHIBIT B
Purchase Price Schedule
Qty UM Description Unit Price Extended
Price

6.00 LN WeighStation Program License
Two (2) Landfill Primary Scalehouse Attended Lanes
Two (2) Landfill Primary Scalehouse Unattended Lanes
One (1) HHWCF
One (1) Landfill Secondary Scale House Lane
$5,775.00 $34,650.00

4.00 EA CW6 Program License (concurrent user) - (Office users) $525.00 $2,100.00

2.00 LN Unattended Module - (For two landfill unattended lanes) $1,575.00 $3,150.00

2.00 LN RF Module - (For two landfill unattended lanes) $1,575.00 $3,150.00

2.00 LN WeighPay Module - (For landfill attended lanes Client must enter into an agreement with Bank of America
Payment Fusion, to be used as a gateway and/or
processor and provide terminals. All costs associated with Bank of America Payment Fusion are not included in
Paradigm pricing unless specifically noted.)
$0.00 $0.00

1.00 FF Paradigm Distributed Messaging (PDM) Module (6-10 lanes)
$5,250.00 $5,250.00

1.00 FF Insufficient Funds/Split Payments Module $1,575.00 $1,575.00

1.00 FF Alerts / Rules Module $2,625.00 $2,625.00

4.00 LN Video/Picture Module- (Two landfill attended lanes [one inbound and one outbound] and two unattended inbound
lanes)
$1,575.00 $6,300.00

2.00 LN - (For
landfill attended lanes)
$1,575.00 $3,150.00

1.00 FF Export to Third Party Accounting Package
(Transactional) - (Base amount for transactional export to third party accounting. Changes to specifications or
requirements may change this fee.)
$3,000.00 $3,000.00

1.00 FF Custom Free Units Module $2,625.00 $2,625.00

5.00 LN Scale Monitoring Module $1,575.00 $7,875.00
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1.00 FF Software Discount ($4,200.00) ($4,200.00)

2.00 EA 4-port Extended Temperature Serial Server
(Perle) - (Inside of Scale House for scale connections.

This will allow for all scales to be on the network.

Weight can be obtained from scale on any computer.)
$1,246.05 $2,492.10

2.00 EA Barcode Scanner - Wired - (For attended lanes inside scalehouse. USB or Serial, Standard Range. Includes
cradle and cable.)
$598.69 $1,197.38

2.00 EA Indoor Thermal Receipt Printer
(Serial+USB+Ethernet) - (For indoor and outbound
attended lanes)
$461.36 $922.72

1.00 EA Case Indoor Thermal Receipt Paper (50 rolls) $131.24 $131.24

3.00 EA Kiosk - Stainless Steel - 30x24x12 - (To replace current kiosks - NOTE: Client will be responsible for all wiring, electrical, trenching, conduit, bollards and mounting
unless otherwise noted in this quote. Paradigm will
configure the hardware to work with the software.)
$8,011.98 $24,035.94

3.00 EA Touch Screen Industrial PC (Abraxsys) (Affixed to new kiosks - 15" Ultra-Rugged IP66 (NEMA 4X) Sunlight
Readable Panel Mount Computer (Panel PC) with
Hardened Armored Resistive Touch Screen)
$5,247.36 $15,742.08

3.00 EA Intercom Sub-Station with Horn (IP) - (Affixed to new kiosk - This is the remote Sub-Station and Horn. Client must provide POE switch.)
$1,253.19 $3,759.57

1.00 EA Intercom Master (IP) - (Inside of Scale House for communication with new kiosks - This is the Master
Station and Transformer. Client must provide POE
switch.)
$1,870.64 $1,870.64

3.00 EA Network Switch - (Inside of new kiosks) $96.23 $288.69

3.00 EA Kiosk Thermal Receipt Printer - (Inside of new kiosks) $850.00 $2,550.00

3.00 EA RF Reader - (Inbound unattended lanes) $5,400.00 $16,200.00

3.00 EA RF Junction Box - (Power to RF Reader) $600.00 $1,800.00

3.00 EA 2-port Serial Server (Perle)-(Housed in each junction box) $876.15 $2,628.45 SMCA Agreement 2025-Final Page 28 of 43
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30.00 EA RF Window Tag - (eGo Plus Micro Mini Sticker Tag) $19.70 $591.00

2.00 EA Case Kiosk Thermal Receipt Paper (8 Rolls) $172.27 $344.54

1.00 EA POE Network Switch - (Scale House and Security Switch PoE+ (370 W) D3110 M3068
W400; Camera Station S1216 S1296
24 x 10/100/1000 (PoE+) + 2 x combo Gigabit SFP for
AXIS A1610 M3067 P1455 S1232)
$1,456.00 $1,456.00

2.00 EA Camera (Dome) - (AXIS M4328-P IS AN

ULTRA-COMPACT, INDOOR FIXED MINI DOME
NOTE: Client will be responsible for all wiring, electrical, trenching, conduit, bollards and mounting unless otherwise noted in this quote. Paradigm will configure the hardware to work with the software.)
$802.00 $1,604.00

9.00 EA Camera (Dome) - (P3737-PLE PANORAMIC 4X 5MP
20FPS, OUTDOOR 360 IR ILLUM. IP66/67 H.264 &
H.265
NOTE: Client will be responsible for all wiring, electrical, trenching, conduit, bollards and mounting unless otherwise noted in this quote. Paradigm will configure the hardware to work with the software.)
$1,949.60 $17,546.40

9.00 EA Camera Mounting Accessories - (Outdoor Axis Camera Pole Mount
NOTE: Client will be responsible for all wiring, electrical, trenching, conduit, bollards and mounting unless otherwise noted in this quote. Paradigm will configure the hardware to work with the software.)
$125.07 $1,125.63

9.00 EA Camera Mounting Accessories - (Outdoor Axis Camera Pendant Kit
NOTE: Client will be responsible for all wiring, electrical, trenching, conduit, bollards and mounting unless otherwise noted in this quote. Paradigm will configure the hardware to work with the software.)
$113.60 $1,022.40

10.00 EA Camera (Optical Zoom) - (P1455-LE COMPACT,
OUT-READY BULLET, HDTV 1080P NEMA 4X,
IP66/67 IR 40M/131FT, 9MM
10 Scalehouse
NOTE: Client will be responsible for all wiring, electrical, $744.72 $7,447.20
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trenching, conduit, bollards and mounting unless otherwise noted in this quote. Paradigm will configure the hardware to work with the software.)

10.00 EA Camera Mounting Accessories - (Outdoor Axis Camera Pole Mount
10 - Scalehouse
NOTE: Client will be responsible for all wiring, electrical, trenching, conduit, bollards and mounting unless otherwise noted in this quote. Paradigm will configure the hardware to work with the software.)
$102.12 $1,021.20

10.00 EA Camera Mounting Accessories - (Outdoor Axis Camera Weather Shield
10 - Scalehouse
NOTE: Client will be responsible for all wiring, electrical, trenching, conduit, bollards and mounting unless otherwise noted in this quote. Paradigm will configure the hardware to work with the software.)
$44.75 $447.50

2.00 DY On-Site Project Management Implementation - (One Specialist - Business Process Evaluation - During normal Paradigm business hours - hours exceeding 8 per day or
after business hours work will be invoiced at time and a half / hour / specialist - Client will be invoiced for time used.)
$5,025.00 $10,050.00

3.00 DY On-Site Training - Implementation - (One
Specialist - Training - During normal Paradigm business hours - hours exceeding 8 per day or after business hours work will be invoiced at time and a half / hour /
specialist - Client will be invoiced for time used.)
$4,083.33 $12,249.99

80.00 HR Remote Install/Training Implementation (During normal Paradigm business hours - hours exceeding 8 per
day or after business hours work will be invoiced at time and a half / hour / specialist - Client will be invoiced for time used.)
$210.00 $16,800.00

10.00 HR Remote Installation - Implementation (after hours) - (After normal Paradigm business hours or more than 8 hours in a day - Client will be invoiced for time used.)
$315.00 $3,150.00

1.00 FF On-Site Installation Implementation (Contractor $15,000.00 $15,000.00 SMCA Agreement 2025-Final Page 30 of 43
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Hardware - Kiosk - This line items assumes necessary
conduit, wiring, and poles are in place to receive Paradigm provided kiosk. Paradigm is open to using a city
approved/preferred contractor.)

1.00 FF On-Site Installation Implementation - (Contractor Hardware - Camera - This line items assumes necessary
conduit, wiring, and poles are in place to receive Paradigm provided hardware. Paradigm is open to using a city
approved/preferred contractor.)
$20,000.00 $20,000.00
Licensing, Customization, and Implementation Total: $254,724.67* *Exclusive of any applicable taxes.

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GOLD SUPPORT SERVICES AND LICENSING AGREEMENT

EXHIBIT C
Licensing, Customization, and Implementation Payment Schedule Percentage Due: Amount Due:
100% - Hardware - Due Upon Contract Acceptance Prior to Installation $106,224.68 25% - Software/Services Due Upon Contract Execution $37,125.00 25% - Software/Services Due Upon Receipt of Baseline Software $37,125.00 25% - Software/Services Due Upon Go-Live $37,125.00
25% - Software/Services Due 30 Days After Go-Live $37,125.00 $254,724.67*
Annual Support Services Payment Schedule
Percentage Due: Amount Due:
100% - Due 90 Days After Go-Live Annual Gold Support $18,862.50* 100% - Due Upon Go-Live WeighPay Service Fee Less than 10,000 transactions per month $18,000.00* $36,862.50*
*Exclusive of any applicable taxes.

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PREVAILING WAGE REQUIREMENTS

EXHIBIT D
Prevailing wage requirements for maintenance work, design and preconstruction phases of construction, and installations.

The terms of this Agreement apply to all public works projects for over $1,000.

For purposes of this Exhibit,
of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds. These projects include construction, alteration, demolition, installation, or repair work done under contract. For purposes of this definition, "construction" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definition, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to State prevailing wage laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The Contractor and any subcontractors shall comply with all applicable State prevailing wage laws, whether included in this agreement or inadvertently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailing Wage Requirements. Pursuant to California Labor Code sections 1720 through 1861, the Contractor and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post-construction phases of construction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and are available for inspection to any interested party on request. Copies of the prevailing rate of per diem wages also may be found at http://www.dir.ca.gov/OPRL/DPreWage Determination.htm. The Contractor and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and SMCA Agreement 2025-Final Page 33 of 43
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the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Agreement, each successive predetermined wage rate shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

2. Penalties for Violations. The Contractor and all subcontractors shall comply with California Labor Code section 1775 in the event a worker is paid less than the prevailing wage rate for the work or craft in which the worker is employed. This shall be in addition to any other applicable penalties allowed under California Labor Code sections 1720 through 1861.

3. Payroll Records. The Contractor and all subcontractors shall comply with California Labor Code section 1776, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The Contractor shall require all subcontractors to also comply with section 1776. The Contractor and all subcontractors shall furnish records specified in section 1776 on a monthly basis, both to the City and directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The Contractor shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the Contractor and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

4. Apprentices. The Contractor and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices. The Contractor is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

5. Working Hours. The Contractor and all subcontractors shall comply with California Labor Code sections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on contractors and subcontractors of $25 per worker per day for each day the worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The Contractor shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor: California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the Contractor is required to secure the payment of compensation of its employees. By signing the Agreement, to which this is an exhibit, the Contractor certifies that:

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am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured
compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the

8. Compliance Monitoring and Enforcement. This project is subject to compliance monitoring and enforcement by the DIR. The City must withhold contract payments from the Contractor as directed by the DIR, pursuant to California Labor Code section 1727.

9. Contractor and Subcontractor Registration Requirements. The Contractor and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 Contractor certifies that the Contractor has verified that all Contractor and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The Contractor shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of

10. Stop Order. Where a contractor or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unregistered contractor or subcontractor on ALL public works until the unregistered contractor or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

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GOLD SUPPORT SERVICES AND LICENSING AGREEMENT

ADDENDUM B
Service Levels

1. Definitions
In this Addendum B, the words set out below will have the following meanings:

Business Day 2:00 a.m. to 6:00 p.m. (Pacific Time) Monday, Tuesday, Wednesday, Thursday, Friday, and Saturday except for statutory holidays.

Custom Hardware means all hardware assembled or manufactured to meet Client specifications and supplied to the Client by Paradigm pursuant to the Agreement to which this Addendum B is attached.

Incident Client query, defect, problem or error regarding the Software, Hardware, or Custom Hardware that the Client purchased or leased from Paradigm.

Hardware Client by Paradigm pursuant to the
Agreement to which this Addendum B is attached.

Software Client by Paradigm pursuant to the Agreement
to which this Addendum B is attached.
the following days are the statutory holidays that Paradigm's Offices are closed. If any changes, Paradigm will provide a holiday schedule for the upcoming calendar year by November 30th of the preceding year each year during the Term:
o January 1st if it falls on a weekday, else the Monday following. o Good Friday Friday before Easter Sunday.
o Memorial Day The last Monday in May.
o Independence Day July 4th if it falls on a weekday, else the Monday following. o Labor Day The first Monday in September.
o Thanksgiving The fourth Thursday in November.
o Christmas Day December 25th if it falls on a weekday, else the Monday following Christmas Day.

2. Statement of Intent
The aim of the Service Level Requirements is to provide a basis for close co-operation between Paradigm and the Client for support services to be provided by Paradigm to the Client, thereby ensuring a timely and efficient resolution to any Incidents encountered by the Client in the use of Software.

3. Objectives of Service Level Requirements
The Client and Paradigm acknowledge and agree that the purpose of this Addendum B is:

To create an environment of co-operative relationship between Paradigm and the Client to ensure effective support for the end users.

To document the responsibilities of the Client and Paradigm with respect to the Service Level Requirements.

To ensure that the Client achieves the provision of high quality of service for its end users with the full support of Paradigm.

To define the services to be provided by Paradigm and the level of service, which can be expected by the Client.

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To detail the information Paradigm requires from the Client in order for Paradigm to begin its investigations of an Incident.

To provide a common understanding of service requirements/capabilities.

4. Service Types
The success of the Service Level Requirements depends fundamentally on the ability of the Client and Paradigm to communicate credible and reliable information.

First, the Client and Paradigm acknowledge and agree that it is important that there be a clear chain of communication between Paradigm and the Client.

Second, the Client and Paradigm acknowledge and agree that it is important that there be a clear matrix of responsibility between the Parties. The various service types are listed and described in Paradigm; in some
instances, Clients/Partners may support Types 1-4 in part or in whole.

During the provision of Gold Support Services, Paradigm is required to comply with the protocols for remote access and software change control.

4.1 Type 1 Help Desk and Basic Configuration Support
Respond to phone / mail / electronic communications
Provide end users with how-to guidance
Provide Administrative users with help on basic configuration Account setup configuration for Haulers and Jobs
Inform Client of closure of Type 1 ticket
Escalation / dispatch to Type 2 or Type 3

4.2 Type 2 Hardware Support
Initial Hardware configuration
Initial Server Environment set-up
Diagnostic assistance
Troubleshooting devices and network
Repair and supply of custom hardware (provided by Paradigm warranty)
Inform Client of closure of Type 2 ticket
Escalation / dispatch to Type 2 or Type 3

4.3 Type 3 Advanced Support
Advanced configuration settings
Diagnostics of Incidents
Problem replication
Third-Party software integrations (provided by Paradigm) Inform Client of closure of Type 3 ticket
Escalation / dispatch to Type 5

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4.4 Type 4 Updates and Installations
Provide Updates to Client for installation in Test Environment Provide Updates to Client for installation in Production Environment

4.5 Type 5 Product Development
New features within Version or fixes requiring code changes Interfaces to other systems
Customizations

4.6 Type 6 Review and Refresh (Billable)
Multi-day session on topics to be agreed with Client; may be on-site or remote Review application configuration and hardware deployment Demonstration of new features or options
Deliver training sessions as requested by Client
Advise on Best Practices

5. Service Level Requirements

5.1 Incident Severity Ranking
Severities for all Incidents in which the Software is not operating as described in the Agreement, will be jointly classified by the Client and Paradigm under one of the following three classifications table below:
(1) Displaying information to Operators
(2) Capturing information from site peripherals
(3) Acquiring / Storing information from the Software
Severity
Ranking
Identification Description
1 Emergency Complete stop or major breach of the Software or Hardware ceases Client operations for one or more users at a critical period. (Example: unable to process transactions, major failure, server shutdown, unable to start the application on multiple computers, a hardware failure that affects all operations, etc.). 2 High Major problem that disrupts operations during working hours.

A work around may be available to assist the Client until the problem is resolved. Note: Issuing transaction tickets manually is not an acceptable work around; such a situation would be considered (Example:

Application problem affecting multiple staff or core work processes, such as transaction processing, collecting charges for account customers or rate calculations).
3 Medium Problem that impacts operations and requires resolution and has an acceptable workaround for the short term. (Example: A limited problem affecting only a few staff or minor work process SMCA Agreement 2025-Final Page 38 of 43
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but where a work around exists, such as rate settings for statutory holidays or administrative reporting).
4 Low Minor problem or request for information from users. (Example: Configuration settings, requests for information purposes only, etc.).
5 Wish List Suggestions for improvement, ideas or input from Clients that would be considered for future updates or upgrades to the application.

5.2 Response and Resolution Times
Severity
Ranking
Response time Corrective Plan Required Outcome
1 Emergency
Respond immediately
to the Client or
contact in the
immediate hour of
receiving the incident
notification
Diagnose problem and
establish plan to correct
failure within two (2)
hours
Return to operation within
four hours
2 High
Respond immediately
to the Client or
contact within one
hour of receiving the
incident notification
Diagnose problem and
establish plan to correct
failure within two (2)
hours
Return to operation within
one (1) business day, or as
agreed to by the Contractor
and Client representative
3 Medium
Respond immediately
to the Client or
contact within two
business hours of
receiving the incident
notification
Establish plan to correct
failure within twentyfour (24) hours
Return to normal operation
within two (2) business days
including weekends or as
agreed to by the Contractor
and Client representative
4 Low
Respond immediately
to the Client or
contact within one
business day of
receiving the incident
notification
Establish plan to correct
failure within forty-eight
(48) hours
Return to normal operation
within five (5) business days
or as agreed to by the
Contractor and Client
representative

5.3 Response Times Not Met Required Actions
To the extent of the above-mentioned table, if an Incident is not fixed within the time periods or
as agreed upon by both parties, provided that the Client has supplied Paradigm with the requested SMCA Agreement 2025-Final Page 39 of 43
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information pertaining to the Incident for a fix to be implemented and/or would have a noticeable and negative effect on the operations, the Client can escalate and address the problematic situation with the management team of Paradigm to agree on a plan of corrective actions. If the plan of corrective actions is not met as agreed upon, Paradigm agrees to apply a 10% discount to As part of Paradigm
incidents with a Severity Ranking of 1, 2, or 3 will automatically be escalated by Paradigm to the designated Paradigm and Client management contacts.

Response Time Exceeded Client will contact Support and Services Manager to expedite response
Corrective Plan Time Exceeded Client will request Support and Services Manager to support problem diagnosis

6. Paradigm Support and Services Hours of Service
Emergency Severity Incidents Paradigm offers telephone coverage 24x7x365 for incidents with critical impact on operations, i.e.,
in Section 5.1 of Addendum B, with response time for Emergency Incidents within one hour. Other Incidents are worked per the following rules:

Regular Business Days During Office Hours Monday to Friday 4:00 a.m. to 4:00 p.m. (Pacific Time)
o Email / Web Ticket Monitored and responded to within two (2) business days o Telephone Normally answered when called. Voice messages are monitored and responded to within one (1) hour throughout the day
Regular Business Days Outside Office Hours Monday to Friday 4:00 p.m. to 4:00 a.m. (Pacific Time)
o Email / Web Ticket Monitored and responded to within two (2) business days o Telephone Normally answered when called. Voice messages are monitored and responded to within one (1) hour the next business day
Weekends Friday to Monday 4:00 p.m. to 4:00 a.m. (Pacific Time) o Email / Web Ticket Monitored and responded to within two (2) business days o Telephone Normally answered when called. Voice messages are monitored and responded to within one (1) hour the next business day
Statutory Holidays From 4:00 p.m. on the eve of the Statutory Holiday until 4:00 a.m. the morning following the Statutory Holiday (Pacific Time) o Email / Web Ticket Monitored and responded to within two (2) business days o Telephone Normally answered when called. Voice messages are monitored and responded to within one (1) hour the next business day

7. Paradigm Primary Reporting Responsibilities
Paradigm proposes to review, on an annual basis, the performance of the Support and Services Division in the delivery of services and to implement the necessary measures in the event where improvements are needed.

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Included in the review process shall be mutually agreed upon key performance indicators (KPIs). At a minimum, these KPIs will include:

A list of all incidents logged with Paradigm in the reporting period including time, date, and details.

An indicator if the Service Level was met for each Incident.

8. Client Primary Reporting Responsibilities
Client will provide a prime and secondary Contact(s) through which all reported problems encountered by the Client would be funneled for subsequent notification to Paradigm. These individuals must have a working knowledge of the software and equipment and will be responsible for managing user access, and for recording and reporting of problems.

The Client is responsible for providing services for the recording, referral and resolution of all faults encountered by end users throughout the operation. The Client will refer all problems to Paradigm in a timely manner using the outline below to describe the problems:

Date / Time Reported:

Reported by:

Software affected:

Equipment affected:

Problem Description - examples / pictures / screen shots, as available Serial Number of Equipment on which Problem was detected:

Statement of Impact on Client Operations:

Other pertinent information (as appropriate):

The Client will supply Paradigm with reasonable remote electronic access to the Equipment, Software, or any computer hardware where the software and data files may reside in order that Paradigm can investigate reported problems.

To maintain ongoing Standard Support Services, the Client is responsible to ensure all Support payments to Paradigm are current.

9. Complaints
All complaints relating to the operation of the support service by either party will be forwarded in writing and distributed concurrently to the signatories of this document. The intent is to ensure thorough, timely and open resolution of all such problems. Such complaints may relate to the following aspects:

Expected level of support
Actual support offered and delivered
Personnel responsible for providing or administering support Any other issue relating to this document or the relationship between the Client and Paradigm.

10. Other Service Level Requirements Exclusions
Services provided do not include support for system environment changes necessitated by the Client or outside of the control of Paradigm. Examples of exclusions include, but are not limited to:

Client infrastructure equipment upgrades or re-installations (e.g. Servers, DBMS Upgrades, Network Changes, File migrations, Middleware Upgrades, etc.) Third-Party Vendor software changes (e.g. New Versions, Interfaces, File Imports / Exports, Anti-Virus, etc.)

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ADDENDUM C
Insurance Requirements
1) Minimum Scope of Insurance
a) Coverage shall be at least as broad as:
i) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
ii) Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1); or if Paradigm has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).
iii) Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
iv) Errors and Omissions liability insurance appropriate to profession. v) Parties
agree this insurance is not required for the work being performed. vi) Cyber Liability insurance as applicable to the work being performed and appropriate to profession. Such coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations. 2) Minimum Limits of Insurance
a) shall maintain limits no less than:
i) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. iii)
iv) Employer's Liability: $1,000,000 per accident for bodily injury or disease. v) Errors and Omissions Liability: $1,000,000 per occurrence or claim, $2,000,000 aggregate. vi) Contractors Pollution Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Parties agree this insurance is not required for the work being performed. vii)Cyber Liability: $2,000,000 per occurrence or claim, $2,000,000 aggregate.

SMCA Agreement 2025-Final Page 42 of 43
CSM CAO & IT Rev. 2024
3) Self-insured Retentions
Self-insured retentions must be declared to and approved by City. City may require to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. 4) Other Insurance Provisions
a) The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i) The City of Santa Maria, its officers, officials, employees, and volunteers are to be covered as additional insureds on the policy with respect to liability arising out of work or operations performed by or on behalf of Paradigm including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).
ii) For any claims related to this project, 's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of insurance and shall not contribute with it.
iii) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled or reduced, except with notice stating the title of this Agreement to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.
iv) hereby grants to City a waiver of any right to subrogation which any insurer of may acquire against City by virtue of the payment of any loss under such insurance. agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer.
v) If any of the required policies provide claims-made coverage:
(1) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
(2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. (3) If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, must of work.
5) Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

SMCA Agreement 2025-Final Page 43 of 43
CSM CAO & IT Rev. 2024
6) Verification of Coverage
a) shall furnish City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. b) All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive
certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications, at any time.
7) Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Chuen Wu, Assistant City Manager
DATE: March 18, 2025
SUBJECT: Measure U Annual Report for the Period Ending June 30, 2024, as Submitted by the Measure U Citizens’ Oversight Committee Description:

The City Council will receive a presentation from City Staff and the Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report.

RECOMMENDATIONS:

1. Receive a presentation from City staff and Vice-Chair of the Measure U Citizens’ Oversight Committee on the Measure U Annual Report for the period ending June 30, 2024; and

2. Receive and file the Measure U Citizens’ Oversight Committee 2023-24 Annual Report.

BACKGROUND:

Measure U is a local transaction and use tax within the City of Santa Maria imposed within the incorporated City Limits and applies to gross receipts from any retailers from the sale of tangible property within City Limits. Originally approved and enacted as a one-quartercent general transaction and use tax by City voters in June 2012, Measure U was extended and enhanced to a one-cent rate to support essential City services in November 2018.

On September 4, 2012, the City Council adopted a Resolution establishing the Measure U Citizens’ Oversight Committee (Committee). The Committee consists of five residents who ensure oversight of the revenue generated by and expenses made in relationship to Measure U are consistent with the City Council’s intended use for said tax proceeds. The Committee is not charged with decision-making responsibilities on spending priorities, funding decisions, or financing plans. Rather, Committee Member duties consist of reviewing the annual independent financial audit on the Measure U generated revenue and associated expenses during the previous fiscal year (2023-2024), as well as reviewing any other relevant financial reports necessary to advise the City Council of its findings.

On March 5, 2019, the City Council set goals and objectives regarding the use of Measure U proceeds. The goals are to first maintain services, and second, to make service enhancements. The objectives are to make Santa Maria safer, with more services for 2 youth, and to improve the quality of life. To meet these goals and objectives, the City Council authorized Measure U proceeds, beginning in fiscal year 2019-20, to be used 90 percent for public safety, 5 percent for youth services, and 5 percent for quality of life.

The City Council also indicated a desire to create a Measure U reserve to help ensure these vital services can be sustained during a temporary or cyclical reduction of revenue.

The City Council set an eventual goal of a 20 percent reserve.

The Measure U Fund began the year with a fund balance of $17,105,068, and because revenues ($25,947,109) were lower than expenditures ($30,794,947) by $4,847,838, the ending fund balance as of June 30, 2024, was increased to $12,257,230.

DISCUSSION:

On January 27, 2025, the Committee reviewed the draft (unaudited) Measure U financial statements prepared by City staff and pending completion of the annual independent financial audit performed by CliftonLarsonAllen LLP (the City’s Auditors).

For 2023-24, approximately $26,886,354 in tax revenues were estimated and actual receipts came in at $25,947,108 (or 3.5 percent under budget). The $939 thousand negative variance in Measure U revenues is attributable to lower spending on autos and transportation and general consumer goods.

On the expenditure side, on June 20, 2023, the City Council approved 2023-24 total Measure U appropriations of $36,089,629. The Library, Recreation and Parks, Fire, and Police departments’ remaining 2022-23 appropriations totaling $4,528,961 were carried over to 2023-24. Including the budget carryover, 2023-24 appropriations increased to $40,618,590.

The City Council authorized Measure U 2023-24 revenue to maintain a variety of municipal services and programs performed by 183 full-time and part-time positions. As part of the 2023-24 Mid-Cycle Budget process, the City Council authorized the following additional expenditures from Measure U from current year revenues as well as utilizing $9.2 million from reserves, including:
 Police: restoration of nine police officer positions, employee support services for sworn and professional staff, access control security improvements to the police facility, and procurement of crime lab vehicle moving equipment.  Fire: full funding of nine fire fighter positions (instead of 87 percent), a department safety officer, a training captain to be the front-line operational coordinator for all training, security cameras, design and preliminary engineering of a new Fire Administration building, and a vehicle for a Fire Prevention inspector.  Recreation and Parks: Axon body cameras for City Rangers.  Library: two part-time Library Security Officer positions.  Community Development: one Code Enforcement officer.
 City Manager’s Office: restoring full-time status for the Public, Education, and Government (PEG) Production Manager.
3 Attached are the unaudited financial statements for the Measure U Fund which presents the budgeted versus actual revenue and expenditures. Accordingly, the budgeted expenditures comply with the City Council’s direction.

Attachments:

A. Annual Report City of Santa Maria Measure U (unaudited) for the Period Ending June 30, 2024 B. Measure U (Unaudited) Financial Statements for the Period Ending June 30, 2024 C. Measure U Audited Financial Statements for the Period Ending June 30, 2023 Attachment A
February 2025
Measure U
Citizens’ Oversight Committee
2023-24 Annual Report
Committee Members
Trent Benedetti, Chair
Jack Owen, Jr., Vice Chair
Jennifer Camacho
John Childers, Jr.

Greggory Follett
Dear Santa Maria City Council,
The Measure U Citizens’ Oversight Committee (Committee) is pleased to submit to the City Council this annual report on the revenues received and expenditures made from the Measure U tax proceeds for the fiscal year ending June 30, 2024. The Committee is hereby submitting this report to the City Council in compliance with its assigned duty.

On January 27, 2025, the Committee reviewed the draft (unaudited) Measure U financial statements prepared by City staff and pending completion of the annual independent financial audit performed by CliftonLarsonAllen LLP (the City’s Auditors). The Committee received the Measure U unaudited financial statements on January 27, 2025.

As the City Council is aware, the one quarter-cent transactions and use tax was a nine-year tax, due to sunset on December 31, 2021. However, on November 6, 2018, voters approved a three-quarter cent enhancement to Measure U and removed the sunset date. The new one-cent transactions and use tax went into effect April 1, 2019. To account for this funding (both revenues and expenses), staff established a separate fund to track Measure U tax proceeds and account for all Measure U-related expenditures with any unspent tax proceeds remaining in the Measure U Fund. However, it should be noted that the Measure U Fund is a part of the General Fund and a subset thereof.

On March 5, 2019, the City Council set goals and objectives regarding the use of Measure U proceeds.

The goals are to first maintain services, and second, to make service enhancements. The objectives are to make Santa Maria safer, with more services for youth, and to improve the quality of life. To meet these goals and objectives, the City Council authorized Measure U proceeds, beginning in fiscal year 2019-20, to be used 90 percent for Public Safety, 5 percent for youth services, and 5 percent for quality of life. The City Council also indicated a desire to create a Measure U reserve to help ensure these vital services can be sustained during a temporary or cyclical reduction of revenue. The City Council set an eventual goal of a 20 percent reserve.

Fiscal Year 2023-24 Year-End Measure U findings:

Staff have worked with Hinderliter, de Llamas & Associates, the City’s sales tax consultants, to estimate the annual tax proceed revenues. For 2023-24, approximately $26,886,354 in revenues were estimated and actual receipts came in at $25,947,108 (or 3.5 percent under budget). The $939 thousand negative variance in Measure U revenues is attributable to lower spending on autos and transportation and general consumer goods.

Attachment A
On the expenditure side, on June 20, 2023, the City Council approved 2023-24 total Measure U appropriations of $36,089,629.

The Library, Recreation and Parks, Fire, and Police departments’ remaining 2022-23 appropriations totaling $4,528,961 were carried over to 2023-24.

The Library requested a capital appropriation carryover of $44,215 for the Library Building Improvements project.

Recreation and Parks requested capital appropriation carryovers of $68,118 to purchase Park Ranger vehicles and associated equipment, $22,797 to purchase a vehicle for Security Guards, and $11,193 to complete new equipment purchases for the Newlove Center.

The Fire Department requested an operating appropriation carryover of $22,029 to purchase personal protective equipment and hose, $20,531 for a Professional Services Agreement for Fire Department Master Plan as well as capital appropriation carryovers of $96,281 for building maintenance, $1,552,608 for the Training Center project, $179,939 for radios, and $1,530,217 to purchase vehicles, and $158,930 for parking lot maintenance at Fire Station 1.

The Police Department requested capital appropriation carryovers of $13,049 to complete building maintenance projects in process, $94,320 to complete the purchase of a vehicle in process, and $714,734 for the Body Camera, Taser, Vehicle Camera project.

Including the budget carryover, 2023-24 appropriations increased to $40,618,590.

The City Council authorized Measure U 2023-24 revenue to maintain a variety of municipal services and programs performed by 183 full-time and part-time positions. As part of the 2023-24 Mid-Cycle Budget process, the City Council authorized the following additional expenditures from Measure U from current year revenues as well as utilizing $9.2 million from reserves.

Police Department:

Nine Police Officer positions were restored; however, funding was only restored for two positions at the time of budget adoption. Changes in personnel and recalculation of personnel costs resulted in an increase. Funding of $13,500 provided for employee support services for all sworn and professional staff in the Department; $25,000 provided for access control security improvements to the Police Department facility; and, $30,500 allowed for the procurement of Crime Lab vehicle moving equipment for evidentiary vehicle processing.

Fire Department:

Prior to FY 2023-24, the funding for nine Fire Fighter positions was allocated 13% to the General Fund and 87% to Measure U. Starting in FY 2023-24, Measure U started covering 100% of those Fire Fighter positions. The allocation of one Full-Time Equivalent (1.00 FTE) Business Program Leader position serving as the Department’s Safety Officer was transferred from the City Manager’s Office to the Fire Department, one (1.00 FTE) Training Captain was added to work closely with the Civilian Training Specialist (approved in FY 2022-23) and under the direction of the Deputy Fire Chief, to be the frontline operational coordinator for all training within the Department. Six Fire Suppression personnel (two Fire Captains, two Fire Engineers, and two Fire Fighters) were authorized but unfunded pending the need to fill the positions. Funding of $200,000 was provided for security cameras for Fire Facilities, Attachment A
$245,000 for the design and preliminary engineering of a new Fire Administration Building, and $45,000 to acquire a vehicle for a Fire Prevention Inspector.

Recreation and Parks:

Funding of $168,000 allowed for the purchase of Axon OSP packages for the City Rangers, which contain a body camera and taser to assist with safety, recording of contacts with the public, and all other actions conducted by the Rangers.

Library:

The addition of two part-time Library Security Officer positions provided adequate safety for Public Library users and staff.

Community Development/Code Enforcement:

The addition of one Code Enforcement Officer supported the continued heavy volume of service requests from community residents including, but not limited to, neighborhood blight, unpermitted construction, graffiti, shopping cart violations, and weed abatement.

City Manager’s Office:

The Public, Education, and Government (PEG) Production Manager position was restored to full-time with full funding in Measure U. Funding of $35,000 provided for operational expenses for the PEG division.

Measure U Audit Review
On January 27, 2025, the Committee convened to review the Measure U draft and unaudited financial statements. Committee members reviewed the report and were able to ask questions of staff regarding Measure U-related revenue and expenses. After reviewing the relevant financial information and deliberating on the actions taken by staff, the Committee determined that the expenditures made with Measure U tax proceeds were in compliance with the City Council’s intended purpose for said tax proceeds. Approximately 89 percent of Measure U expenditures have been spent on Public Safety, 5.6 percent on Youth Services, and 5.4 percent on Quality of Life. While the budgetary allocations are set at precise percentages per the Council policy, some fluctuations occur in actual expenditures due to timing of projects. Audited financial statements will be provided to the Committee upon completion of the audit.

Attachment A
Committee Issues/Questions/Comments
At the Committee Meeting of January 27, 2025, the Committee received and reviewed unaudited financial statements ending June 30, 2024, and received a report on expenditures in alignment with the Council policy that 90 percent of Measure U will be spent on public safety, 5 percent on youth, and 5 percent on quality of life. The Committee inquired about the timing of Capital Improvement Projects and equipment purchases. Fire Chief Dandridge explained the process for purchasing large equipment such as a new Fire engine. The process may take several years from the time the project is funded until the equipment is received by the City and the actual payment is made.

The Committee voted unanimously to move forward with preparation of the annual report for City Council review subject to future review and ratification of the audited financial statements. No material changes in the financials are expected because of the audit. The presented annual report informs the Council of the actual revenue and expenditure paid for by Measure U.

The Committee noted that the Fiscal Year 2022-23 appropriations marked 10 years of Measure U contributing to the Public Safety, Youth, and Quality of Life services provided by the City to our community.

Fiscal Results
The Measure U Fund began the year with a fund balance of $17,105,068, and because revenues ($25,947,109) were lower than expenditures ($30,794,947) by $4,847,838, the ending fund balance as of June 30, 2024, decreased to $12,257,230.

Sincerely,

TRENT BENEDETTI
Chair, Measure U Citizens’ Oversight Committee

CITY OF SANTA MARIA

MEASURE U FUND

FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 2024

UNAUDITED

ATTACHMENT B

CITY OF SANTA MARIA

MEASURE U FUND

BALANCE SHEET
JUNE 30, 2024
See accompanying Notes to Financial Statements.

General
ASSETS
Cash and Investments $ 8,057,988
Accounts Receivable 4,613,144
Prepaid Items 4,950
Total Assets 12,676,082

LIABILITIES AND FUND BALANCES
Accounts Payable 228,113
Accrued Liabilities 190,739
Total Liabilities 418,852
Fund Balances:

Restructured 12,257,230
Total Fund Balances 12,257,230
Total Liabilities and Fund Balances $ 12,676,082

UNAUDITED

CITY OF SANTA MARIA

MEASURE U FUND

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES FISCAL YEAR ENDED JUNE 30, 2024
See accompanying Notes to Financial Statements.

General

REVENUES
Sales Tax $ 25,656,492
Use of Money and Property 290,617
Total Revenues 25,947,109

EXPENDITURES
Legal -
City Manager 162,191
Library 1,196,792
Recreation and Parks 3,176,928
Fire 13,206,285
Police 12,167,829
Community Development 884,922
Total Expenditures 30,794,947
EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (4,847,838) Fund Balance - Beginning of Year 17,105,068
FUND BALANCE - END OF YEAR $ 12,257,230

UNAUDITED

CITY OF SANTA MARIA

MEASURE U FUND

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES

BUDGET TO ACTUAL
FISCAL YEAR ENDED JUNE 30, 2024
See accompanying Notes to Financial Statements.

Variance with
Final Budget
Positive
Final Budget Actual (Negative)

REVENUES
Sales Tax $ 26,715,000 $ 25,656,492 $ (1,058,508)
Use of Money and Property 171,354 290,617 119,263
Total Revenues 26,886,354 25,947,109 (939,245)

EXPENDITURES
City Manager:

Contracts and Services 189,335 162,191 27,144
Total City Manager 189,335 162,191 27,144
Finance:

Contracts and Services 2,600 - 2,600
Total Finance 2,600 - 2,600
Library:

Salaries and Wages 784,700 784,700 -
Materials and Supplies 257,008 221,758 35,250
Cost Allocation Transfer Out 190,334 190,334 -
Total Library 1,232,042 1,196,792 35,250
Parks and Recreation:

Salaries and Wages 2,101,790 2,095,767 6,023
Materials and Supplies 371,736 228,813 142,923
Equipment and Operations 505,664 268,732 236,932
Contracts and Services 248,544 106,231 142,313
Capital 102,108 114,420 (12,312)
Cost Allocation Transfer-Out 362,487 362,965 (478)
Total Parks and Recreation

UNAUDITED
3,692,329 3,176,928 515,401

CITY OF SANTA MARIA

MEASURE U FUND

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES

BUDGET TO ACTUAL (CONTINUED)
FISCAL YEAR ENDED JUNE 30, 2024
See accompanying Notes to Financial Statements.

Variance with
Final Budget
Positive
Final Budget Actual (Negative)

EXPENDITURES (CONTINUED)
Fire:

Salaries and Wages $ 10,413,780 $ 10,500,072 $ (86,292) Materials and Supplies 161,400 125,440 35,960
Equipment and Operations 536,455 529,503 6,952
Contracts and Services 6,753,233 788,424 5,964,809
Capital 2,811,017 734,416 2,076,601
Cost Allocation Transfer-Out 773,313 528,430 244,883
Total Fire 21,449,198 13,206,285 8,242,913
Police:

Salaries and Wages 10,511,667 10,529,240 (17,573)
Equipment and Operations 966,990 566,990 400,000
Contracts and Services 831,888 359,381 472,507
Capital 170,430 103,357 67,073
Cost Allocation Transfer-Out 608,861 608,861 -
Total Police 13,089,836 12,167,829 922,007
Community Development:

Salaries and Wages 819,521 739,252 80,269
Equipment and Operations 7,830 7,830 15,660
Contracts and Services 48,117 50,058 (1,941)
Capital 87,782 87,782 -
Total Community Development 963,250 884,922 93,988
Total Expenditures 40,618,590 30,794,947 9,839,303
NET CHANGE IN FUND BALANCES $ (13,732,236) (4,847,838) $ 8,900,058 Fund Balances - Beginning of Fiscal Year 17,105,068
FUND BALANCES - END OF FISCAL YEAR $ 12,257,230

UNAUDITED

CITY OF SANTA MARIA

MEASURE U FUND

NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2024
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity
In a June 5, 2012 election, City of Santa Maria (City) voters approved Measure U, establishing a temporary quarter-cent transaction sales and use tax. The Measure U Fund (Fund) was established to accumulate revenues transmitted by the State Board of Equalization (BOE), the agency responsible for administering and collecting the transactions and use taxes for the City at that time and apportion them to essential services outlined within the approved expenditure plan. In 2017 administration of transaction and use tax was transferred to the California Department of Tax and Fee Administration (CDTFA).

In the November 2018 election, City voters approved to extend and enhance Measure U at a one cent rate. The rate became effective April 1, 2019.

The financial statements presented only the activity of the Measure U Fund and are not intended to present the financial position and changes in financial position of the City of Santa Maria, in conformity with accounting principles generally accepted in the United States of America.

B. Basis of Accounting
The Measure U Fund of the City is maintained on the modified accrual basis of accounting. As such, revenues are recognized when they become susceptible to accrual, that is, when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized in the accounting period in which the liability is incurred (when goods are received or services rendered).

C. Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.

NOTE 2 CASH AND INVESTMENTS
Cash and investments at June 30, 2024, consist of the following:

Pooled Cash and Investments with the
City of Santa Maria $ 8,057,988
Please refer to the notes of the City’s June 30, 2024 Annual Comprehensive Financial Report regarding cash and investments for additional detail.

UNAUDITED

CITY OF SANTA MARIA

MEASURE U

FINANCIAL STATEMENTS
JUNE 30, 2023
Attachment C
City of Santa Maria

MEASURE U FUND

TABLE OF CONTENTS
June 30, 2023
Independent Auditor’s Report………………………………………………………...……………………………1 Balance Sheet………………………………………………………………………………………………………….3 Statement of Revenues, Expenditures, and Changes in Fund Balance………………………………………….4 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget to Actual……………………………………………………………………………………………...….5 Notes to Financial Statements……………………………………………………………………………………….6 INDEPENDENT AUDITORS’ REPORT
City Council
City of Santa Maria
Santa Maria, California
Opinion
We have audited the accompanying financial statements of the Measure U Fund of the City of Santa Maria, California (the Fund) as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the basic financial statements as listed in the table of contents.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Measure U Fund of the City of Santa Maria, California as of June 30, 2023, and the changes in financial position and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinion
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City of Santa Maria, California, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Emphasis of Matter
As discussed in Note 1, the financial statements present only the Measure U Fund and do not purport to, and do not, present fairly the financial position of the City of Santa Maria as of June 30, 2023, the changes in its financial position for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with generally accepted auditing standards, we:
 Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Fund’s internal control. Accordingly, no such opinion is expressed.
2400 Professional Parkway, Suite 205 Santa Maria, CA 93455 Tel 805.925.2579 Fax 805.925.2147 mlhcpas.com

BEVERLY HILLS
1  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.

Santa Maria, California
July 25, 2024
City of Santa Maria

MEASURE U

BALANCE SHEET
June 30, 2023
General
ASSETS:

Cash and investments $ 13,406,211
Accounts receivable 4,431,536
Prepaid items 11,468
Total assets 17,849,215
Accounts payable $ 30,480
Accrued liabilities 713,667
Total liabilities 744,147
Fund Balances:

Restricted 17,105,068
Total fund balances 17,105,068
LIABILITIES AND FUND BALANCES:

City of Santa Maria

MEASURE U

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES For the Fiscal Year Ended June 30, 2023
General
REVENUES:

Sales Tax $ 26,461,516
Use of money and property 642,981
Total revenues 27,104,497
EXPENDITURES:

Legal 142,531
City Manager 19,761
Library 826,690
Recreation and Parks 3,081,764
Fire 10,978,725
Police 11,997,665
Community Development 418,140
Total expenditures 27,465,276
expenditures Excess (deficiency) of revenues over expenditures (360,779) Fund balance at the beginning of fiscal year 17,465,847 Fund balance at the end of fiscal year $ 17,105,068

CITY OF SANTA MARIA

MEASURE U
Statement of Revenues, Expenditures, and Changes in Fund Balance For the Fiscal Year Ended June 30, 2023
Variance
Final Over/
Budget Actual (Under)
Revenues
Sales tax $ 25,688,000 $ 26,461,516 $ 773,516
Use of money and property 99,354 642,981 543,627
Total revenues 25,787,354 27,104,497 1,317,143
Expenditures
Legal
Salaries and wages - 68,009 68,009
Materials and supplies - 1,283 1,283
Contracts and services - 7,327 7,327
Equipment and operations - 65,985 65,985
Capital - (73) (73)
Total legal - 142,531 142,531
City Manager
Contracts and services 22,500 19,761 (2,739)
Total city manager 22,500 19,761 (2,739)
Finance
Contracts and services 2,600 - (2,600)
Total finance 2,600 - (2,600)
Library
Salaries and wages 742,026 581,304 (160,722)
Materials and supplies 76,385 55,377 (21,008)
Contracts and services 13,000 (325) (13,325)
Capital 44,215 - (44,215)
Cost allocation transfer out 190,334 190,334 -
Total library 1,065,960 826,690 (239,270)
Parks and recreation
Salaries and wages 2,252,192 1,911,686 (340,506)
Materials and supplies 174,129 266,644 92,515
Equipment and operations 122,708 122,708 -
Contracts and services 337,483 328,100 (9,383)
Capital 109,818 90,139 (19,679)
Cost allocation transfer out 362,487 362,487 -
Total parks and recreation 3,358,817 3,081,764 (277,053) Fire
Salaries and wages 9,075,717 8,657,810 (417,907)
Materials and supplies 59,016 54,909 (4,107)
Equipment and operations 565,211 556,867 (8,344)
Contracts and services 534,127 458,613 (75,514)
Capital 4,489,795 609,822 (3,879,973)
Cost allocation transfer out 640,069 640,704 -
Total fire 15,363,935 10,978,725 (4,385,845)
Police
Salaries and wages 9,593,041 9,505,291 (87,750)
Materials and supplies - - -
Equipment and operations 1,100,776 1,100,776 -
Contracts and services 391,099 710,875 319,776
Capital 920,915 71,862 (849,053)
Cost allocation transfer out 608,861 608,861 -
Total police 12,614,692 11,997,665 (617,027)
Community Development
Salaries and wages 626,890 246,068 (380,822)
Materials and supplies 7,327 7,773 446
Equipment and operations 65,985 - (65,985)
Contracts and services 66,611 36,478 (30,133)
Capital 149,911 127,821 (22,090)
Total police 916,724 418,140 (498,584)
Total expenditures 33,345,228 27,465,276 (5,880,587)
Excess (deficiency) of revenues over
Expenditures $ (7,557,874) (360,779) $ 7,197,730
Fund balance at beginning of fiscal year 17,465,847
Fund balance at end of fiscal year 17,105,068 -
City of Santa Maria

MEASURE U FUND

NOTES TO FINANCIAL STATEMENTS
June 30, 2023
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity
In a June 5, 2012 election, City of Santa Maria (City) voters approved Measure U, establishing a temporary quarter-cent transaction sales and use tax. The Measure U Fund (Fund) was established to accumulate revenues transmitted by the State Board of Equalization (BOE), the agency responsible for administering and collecting the transactions and use taxes for the City at that time and apportion them to essential services outlined within the approved expenditure plan. In 2017 administration of transaction and use tax was transferred to the California Department of Tax and Fee Administration (CDTFA).

In the November 2018 election, City voters approved to extend and enhance Measure U at a onecent rate. The rate became effective April 1, 2019.

The financial statements presented only the activity of the Measure U Fund and are not intended to present the financial position and changes in financial position of the City of Santa Maria, in conformity with accounting principles generally accepted in the United States of America.

B. Basis of Accounting
The Measure U Fund of the City is maintained on the modified accrual basis of accounting. As such, revenues are recognized when they become susceptible to accrual, that is, when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized in the accounting period in which the liability is incurred (when goods are received or services rendered).

C. Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.

NOTE 2. CASH AND INVESTMENTS
Cash and investments at June 30, 2023, consist of the following:

Pooled cash and investments with the City of
Santa Maria $ 13,406,211
Please refer to the notes of the City’s June 30, 2023 Annual Comprehensive Financial Report regarding cash and investments for additional detail.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Chenin Dow, Director of Community Development
DATE: March 18, 2025
SUBJECT: 2024 General Plan Annual Report
Description:

The City Council will receive the 2024 General Plan Annual Report.

Environmental Notice: The item is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Direct the Chief Deputy City Clerk to file the 2024 General Plan Annual Report with the California Governor’s Office of Planning and Research and the State Housing and Community Development Department.

BACKGROUND:

The General Plan Annual Report is an informational item that documents the City’s progress in implementation of the General Plan during the previous calendar year. The City annually provides the report to the Governor’s Office of Planning and Research (OPR) and the Housing and Community Development (HCD) Department in conformance with State law. All residential units the City permits after February 2023 (and until 2031) are credited to the City’s new Sixth-Cycle Regional Housing Needs Allocation (RHNA).

DISCUSSION:

Chapter II of the report provides a summary of actions taken in 2024 by the Planning Commission, data on 2024 building permits, discretionary application volume and processing, and other information related to activities managed by the Community Development Department. Chapter III presents residential project information requested by HCD, including residential project applications received, residential building permit applications, and the number of units completed and occupied which are credited toward the City’s RHNA. During 2024, the City issued 2,427 building permits. Of those permits issued, 482 were for new residential units, with 435 of those for the construction of Accessory Dwelling Units (ADU’s). The ADUs are counted towards the City’s RHNA in the low-income affordability category. For a full description of the total permits issued and discretionary actions completed in 2024, please see Attachment A. 2 Alternative(s)
None. The Annual Report is a requirement of State Law.

Fiscal Considerations
None. The Annual Report does not create fiscal impacts.

Impact to the Community
The General Plan Annual Report allows the City Council and the public to monitor the implementation of all elements of the General Plan, including the Housing Element.

ATTACHMENTS
A. 2024 General Plan Annual Report
2024
General Plan
Annual Report
SP2025-0002

City of Santa Maria
Prepared by the
Community Development Department
March 2025

ATTACHMENT A

CHAPTER I
Introduction and Summary

I - 1
CHAPTER I – INTRODUCTION AND SUMMARY
A. Purpose of the Annual Report
Section 65400 of the California Government Code requires the City to file an annual report addressing the status of the General Plan and the progress made toward goals and objectives. The annual report provides a means to monitor the implementation of the General Plan and determine if changes need to be made in the plan or its implementation programs.

In conformance with Government Code, the City submits this report to the California Department of Housing and Community Development (HCD) and to the Governor’s Office of Planning and Research (OPR) each year.

B. Purpose of the General Plan
A General Plan is a policy document required by State law that provides long-range guidance for the plans and actions of the City. The General Plan articulates the community's vision through goals, policies, and the implementation measures established to achieve those goals and policies. The General Plan is a public document and is available for all to read and use as needed. Copies are available for review at the Santa Maria Public Library, the City Clerk's Office, and on the City website. Each member of the City Council and the Planning Commission, as well as each City department, has a copy of the General Plan.

As an informational document, the General Plan describes existing conditions, makes projections, and establishes a vision for the community's future. The General Plan provides the public with information about the City and the direction that it seeks to move.

As a policy document, the General Plan establishes guidelines for decision-makers. Using these guidelines, the City Council and Planning Commission take incremental steps toward achieving the larger goals of the City. The City applies implementation programs contained in the General Plan through day-to-day operations of the City.

C. Status of the Adopted Elements of the City’s General Plan State law requires that a General Plan address the following topics: Land Use, Circulation, Housing, Safety, Noise, Conservation, Open Space and Environmental Justice. The General Plan may present each topic as a distinct Element or may combine the topic discussions as appropriate. For example, the City’s current Resource Management Element combines the Conservation and Open Space topics, and includes discussions on Growth Management, Recreation and Parks, Public Facilities and Services. Optional subjects may also be included as an element of the General Plan, such as the City’s Economic Development Element.

In November 2019, the City Council authorized a comprehensive update of the General Plan, which is currently underway with City Council adoption expected in 2025. Each of the existing Elements will be updated, and new topics will be addressed such as Environmental Justice.

The City will analyze current and future trends in technology, consumer and workplace behaviors, and other trends that impact local land use and the economy. Policies and recommendations that will best meet the needs of the growing community will be incorporated.

The update will also serve to meet a wide range of state statutory requirements, including but not limited to, those pertaining to land use, environment, and housing. This new General Plan will define the vision for the next 20 to 25 years of the City, and is anticipated for adoption prior to 2026.

State Government Code Section 65580 includes deadlines which only apply to Housing Elements. In order to comply with these deadlines, the City prepared the update to the Housing Element separately from the other Elements. The City Council adopted the Sixth Cycle Housing Element on December 5, 2023, and HCD certified the adopted housing element, finding it to be in substantial compliance with State Housing Element Law (Gov. Code, § 65580 et seq), on January 2, 2024. Once the drafts other Elements are developed, the adopted Housing Element will be amended as necessary to ensure consistency across all of the Elements.

CHAPTER II
Implementation of the
General Plan

CHAPTER II – IMPLEMENTATION OF THE GENERAL PLAN
The City of Santa Maria’s implementation programs identified in the General Plan include tools already in place and used on a day-to-day basis in the City. Some of the various tools available to further the City’s goals and objectives include the Budget/Capital Improvement Program, Specific Plans and Master Plans, Zoning and Subdivision Regulations, Growth Impact Mitigation (AB1600) Fees, CDBG/HOME Funds and Grants, Development Agreements, and Improvement Districts.

These and other implementation activities are described below.

A. Planning Commission
The City of Santa Maria’s Planning Commission is designated as the “Planning Agency,” as authorized by Section 65100 of the State Government Code and Section 12-2.117 of the Santa Maria Municipal Code. The Commission has discretionary and advisory responsibilities that are authorized by Chapter 2-15 of the Municipal Code and delegated under Title 11 (Subdivision Ordinance) and Title 12 (Zoning).

During 2024, the Commission held 10 public meetings and 12 study sessions. Two of the study sessions were educational, providing information on updates to the General Plan and Objective Design Standards. The Planning Commission acted on 16 discretionary permits during 2024. In the advisory role, the Planning Commission forwarded written recommendations to the City Council on the following:
 4 General Plan Land Use Map and Zoning Map Amendment
 2 Zoning Text Amendments
 1 Annexation
 1 Subdivision Tract Map
Chart II-1 provides a comparison of the Planned Development Permits, Conditional Use Permits, and General Plan/Zoning Amendment applications acted upon by the Planning Commission during the past five years.
* Considers amendments to previously approved discretionary projects and project denials 14 5
3 7
3 3
12 10
1 14
9 1
11 3
4 0
2 4
6 8
10 12
14 16
Planned Development Permits Conditional Use Permits General Plan/Zoning Map Amendment Recommendations
Chart II-1
Planning Commission Actions*
2020 2021 2022 2023 2024
B. Zoning Text Amendments
The Planning Commission provides recommendations to the City Council on proposed text amendments of Santa Maria Municipal Code Title 12, referred to as the Zoning Ordinance.

The Planning Commission made recommendations on two Title 12 technical text amendments in 2024, one which dealt with Accessory Dwelling Units, and another updating Project Time Extension and Permit Revocation provisions.

C. General Plan Map Amendments
Four General Plan (Land Use) Policy Map amendments were presented to the City Council in 2024; a Land Use Classification change for a property owned by the Santa Maria Public Airport District, a Holiday Inn project, the Bellecrest Senior Housing project, and for the Richards Ranch annexation properties.

D. Land Divisions
The Planning Commission approved two Parcel Maps in 2024, one for Bradley Commercial Development and another for the DDS Partnership associated with a Starbucks on East Main Street. The Planning Commission forwarded to the City Council a recommendation to approve the Bellecrest Senior Housing project Subdivision Tract Map.

E. Specific Plans
The Planning Commission provides recommendations to the City Council on new Specific Plans and proposed amendments to existing Specific Plans. There were no Specific Plan amendment applications acted upon during the year.

F. Building and Safety Division
The Building and Safety Division is responsible for administration and enforcement of state and local codes, ordinances and regulations dealing with the construction, alteration, maintenance and use of structures, appurtenances and land. These regulations include the building, housing, dangerous building, mechanical, electrical, plumbing, swimming pool, and sign codes, as well as the California State Mobile Home Park regulations and City zoning ordinances.

The Building and Safety Division continues to publish Monthly Building Permit Reports.

Copies of the reports from 2003 to the present are maintained as public information on the City webpage.

1. Board of Appeals
The Building and Safety Division also provides staff support to the seven-member Board of Appeals which hears appeals of decisions made by the City Building Official, and makes recommendations regarding California Building Code provisions. No appeals were submitted or heard in 2024.

2. Title 9 – Building Regulations
The following building regulations were in effect in 2024: The 2022 California Building Code, Residential Code, Historical Building Code, Existing Building Code, Energy Code, Fire Prevention Code, Plumbing Code, Electrical Code, Mechanical Code, Green Building Standards Code, and the 2024 International Property Maintenance Code.

3. Permits and Inspections
In 2024, the Building Division received 3,036 building permit applications, issued 2,427 building permits, and received 52 sign permit applications and issued 49 sign permits.

Building Division staff inspected 16,324 construction and safety related site and building improvements during the past year, 303 of which were in association with new Business Licenses.

4. Issued Permits – Residential Units
In 2024, the City issued 476 building permits for 482 new residential units (37 singlefamily, 435 accessory dwelling units, and 10 multi-family units).

5. Completed Residential Units
After conducting final inspections, the City issued certificates of occupancy for 459 completed residential units (5 mobile homes, 45 single-family, 239 accessory dwelling units, and 170 multi-family units) in 2024.

Chart II-2 below provides a comparison of the overall number of building permit applications received, building permits issued and new residential unit building permits issued during the past five years.
2004 1885
269
2670
2417
514
2837
2503
503
2726
2366
449
3036
2427
476
0 500
1000
1500
2000
2500
3000
3500
Building Permit Applications Received Building Permits Issued Building Permits Issed for New Residential Units
Chart II - 2
Building Permit Activity
2020 2021 2022 2023 2024
G. Planning Division
Planning Division activities include administration of the City's General Plan, development and subdivision review, preparation and improvement of specific plans, preparation of zoning ordinances, processing annexations, bikeway implementation, providing demographic and census information, conducting environmental review, and providing customer services such as informing the public of the City's land use policies and development ordinances. The Planning Division reviews federal, state, and county legislation, and responds to survey and data reporting mandates from the State.

The Planning Division provides staff support to the Planning Commission and the Zoning Administrator. Administrative functions include the scheduling of meetings, preparation of agendas, posting hearing notices, and preparation of minutes. The City posts Planning Commission and Zoning Administrator meeting agendas and minutes on the City webpage.

Planning staff provides land use analysis, environmental review as required under the California Environmental Quality Act (CEQA), and prepares draft discretionary permits, resolutions, ordinances, and staff reports for the Planning Commission and City Council.

The Planning Division also manages work on policy documents, such as the General Plan Update. Planning Division coordinates the consultants working on the update effort, and oversees State grant funds which the Division obtained for the effort.

The Planning Division publishes a city-wide list of proposed and approved development projects in the City, depicting each project’s location on an attached summary map. This ‘Major Development List’ is updated every six months, with the current and past development activity reports maintained and publicly accessible on the City webpage.

H. Project Application Activity
The Planning Division received the following types of applications during 2024 (project type prefix in parenthesis):
1 General Plan Land Use Map and Zoning Map amendments (GPZ) 4 Planned Development Permits (PD)
9 Conditional Use Permits (U)
2 Lot Line Adjustment/Mergers (SUB)
2 Certificates of Compliance (MISC SUB)
15 Project amendments (A)
11 Downtown Permits (DT)
7 Planning Permits (P)
8 Pre-Applications (PRE) (fee estimates and/or conceptual reviews) 13 Special Projects (SP), 12 of which were City initiated 93 Temporary Activity Permits (TUP)
18 Zoning Verifications / Substantial Conformity Determinations (ZA) The Community Development Department also received 264 business license applications, many of which included Home Occupation requests. The City did not receive any applicant initiated applications to amend Santa Maria Municipal Code Title 12 (the Zoning Ordinance) during 2024. Chart II-3 provides a comparison of the Planned Development Permits, Conditional Use Permits, and General Plan/Zoning Amendment applications received over the past five years.

I. Housing Element Annual Reporting
As with prior years, Chapter III of this Annual Report describes the actions taken (by the City) in implementing the Housing Element, including meeting the Regional Housing Needs Assessment allocation, during the previous calendar year (Government Code Section 65400).

This information must be provided in forms and tables provided by HCD.

State legislation requires that the City provide substantial amounts of data for every stage of a residential unit’s progress, from initial discretionary application, entitlement approval, building permit application and issuance, and ultimately the completion of each unit as documented by the issuance of a certificate of occupancy. As the resulting HCD tables require extremely large multi-page spreadsheets, the following Chapter III provides summaries of the table information.

The raw data tables are provided to HCD and OPR, and are available for review at the Community Development Department.
9 14
2 12
20 3
17 12
3 20
24 1
4 9
1 0
5 10
15 20
25 30
Planned Development Permits Conditional Use Permits General Plan/Zoning Amendment Chart II - 3
Discetionary Applications Received
2020 2021 2022 2023 2024

CHAPTER III
Housing Element
Annual Report
(CCR Title 25 §6202)

III - 1
California Department of Housing and Community Development Housing Element Annual Progress Report Forms and Tables – 2024 Summary
Table A – Housing Development Applications.

For this HCD reporting, an “application” is a formal submittal of a project for approval and is either an application for a discretionary entitlement, or a project where only a ministerial process is required (e.g., ‘by right’ projects and building permit applications).

Between January 1 and December 31, 2024, the City deemed 706 residential application submittals (for a total of 1,668 residential units) complete for processing.  Three of these were for discretionary project entitlement applications, consisting of 292 Above Moderate-Income units and 48 Low-Income Deed Restricted units, for a total 340 residential units proposed.
 The remaining 705 applications are building permit applications currently in review by City staff, consisting of ADUs, one SB 9 project, one SB 35 project, and building permit applications associated with recently approved discretionary projects in the Downtown Specific Plan and Blosser Ranch area.

Table A2 – Annual Building Activity Report Summary
The City issued discretionary entitlements, building permits, and issued certificates of occupancy for competed residential units during 2024. The unit types included Singlefamily attached, single family detached, units in multi-family structures, Accessory Dwelling Units, and mobile homes. These actions resulted in housing being made available for the following income level households:

Building Permits Issued – Total 482 Units
435 Low-Income Non-Deed Restricted Units
47 Above-Moderate Income Units
Certificates of Occupancy – Total 459 Units
32 Very Low-Income Deed Restricted Units
128 Low-Income Deed Restricted Units
239 Low-Income Non-Deed Restricted Units
60 Above Moderate Units
III - 2
III - 3
Table B – Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
1 Projection
Period 2 3 4
Income Level
RHNA
Allocation
by
Income
Level
Projection
Period -
06/30/2022-
02/14/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total
Units
to
Date
(all
years)
Total
Remaining
RHNA by
Income
Level
Very Low
Deed
Restricted

1,032

-

-

-

-

-

-

-

-

-

-

-
Non 1,032 -
Deed
Restricted

-

-

-

-

-

-

-

-

-

-
Low
Deed
Restricted

536

184

-

-

-

-

-

-

-

-

-

1,228
Non -
-
Deed
Restricted

254

355

435

-

-

-

-

-

-

-
Moderate
Deed
Restricted

731

-

-

-

-

-

-

-

-

-

-

-
Non 731 -
Deed
Restricted

-

-

-

-

-

-

-

-

-

-
Above
Moderate

3,119

17 36

47 -

-

-

-

-

-

-

100

3,019
Total RHNA

5,418
Total Units

455

391

482

-

-

-

-

-

-

-

1,328

4,782
Note: Units serving extremely low-income households are included in the very low-income totals.

III - 4
III - 5
Table C – Sites Identified or Rezoned to Accommodate Shortfall Housing Need Completion of this table is only required if a jurisdiction has a shortfall of available sites for the development of housing pursuant to Government Code Section 65583. Through the Sixth-Cycle Housing Element, the City of Santa Maria documented sufficient available sites for the development of the City’s fifth-cycle Regional Housing Needs Assessment allocation.

The City adopted the Sixth-Cycle Housing Element on December 5, 2023, with HCD finding the Element to be in substantial compliance with State Housing Element Law (Gov. Code, § 65580 et seq) on January 2, 2024. The City has a total allocation of 5,418 units for the 2023 through 2031 RHNA planning period. The Sixth-Cycle Housing Element documents the presence of sufficient sites available within the City to accommodate this current RHNA cycle; therefore, the completion of this table is not necessary.

III - 6
Table D – Program Implementation Status
Program Description Objective Time Frame Implementation Status Program 1.A:

Incentives for
Affordable
Housing
The City strives to facilitate more affordable
housing through the reduction of financial
barriers for new construction and redevelopment
of affordable housing projects. The City will
provide incentives for low- and moderateincome housing developments through one or more of the following actions:
• Approval of density bonus and incentive
requests.
• Expedited permit processing.
• Applications for State and federal funding on
behalf of a nonprofit, under a specific
program to construct affordable housing
including persons with physical disabilities or
developmental disabilities.
• Provision of financial incentives such as
reducing or waiving select City fees for 100
percent affordable housing projects.

Additionally, the City will conduct proactive,
annual outreach to affordable housing
developers (such as People’s Self-Help Housing
and others with recent local experience) to
identify development opportunities.

The City will provide
incentives and/or
assistance in securing
funding to facilitate
the production of 100
units affordable to low
and/or moderateincome households
by 2031.

Ongoing;
Meet with
affordable housing
developers
annually, totaling
eight meetings
during the planning
period (i.e., four
meetings by 2027).

The City has maintained close relationships
with many affordable housing developers in
2024.

The City has communicated with Affordable
and Senor residential developers on multiple
on-going and prospective projects,
including: Halsell Builders, Inc. on two
development of two senior restricted
developments for a total of 48 units, each
with a density above 120 DU per acre
through the Downtown Specific Plan; AMG
& Associates, LLC on a proposed Density
Bonus project with 198 units, 48 of those at
lower affordability; and People's Self Help
Housing Corporation on a SB-35 project with
119 units, all to be affordable to lower
income households.

Program 1.B:

Density Bonus
Government Code Section 65915 requires that a
jurisdiction adopt a local Density Bonus
Ordinance consistent with State law. The City’s
local ordinance is contained in Zoning
Ordinance Chapter 12-48. The City will update
the ordinance as needed to ensure that its local
ordinance remains consistent with State law, but
in all cases will continue to apply the most
current State law even before local amendments
are adopted. The City will also promote the use
of the Density Bonus Ordinance through userfriendly materials to increase awareness and use of density bonus provisions by private
property owners and developers.

Permit at least 100
new below market
rate units through
density bonus
provisions by 2031
(i.e., 50 new below
market rate density
bonus units by 2027).

Update Zoning
Ordinance by
December 2024.

Develop a userfriendly handout on
density bonus
(December 2024)
The Planning Division and the City Attorney
have developed a draft ordinance which will
be presented to the City Council for adoption
in Spring 2025. A Density Bonus Handout
will be made available to the public upon
adoption of the updated Ordinance.

III - 7
Program Description Objective Time Frame Implementation Status Program 1.C:

Mixed-use
Development
The City’s Mixed-Use Ordinance (Zoning
Ordinance Chapter 12-49) promotes the
development of mixed-use projects in certain
areas through various measures such as
permitting underutilized motel conversions to
mixed-use projects, allowing commercial ground
floor uses, and granting reduced standards for
parking, setbacks, landscaping, open space, or
increased height.

The City will continue
to process mixed-use
development
requests, as they are
initiated from private
property owners, in
accordance with
Chapter 12-49 of the
Municipal Code.

Ongoing The City did not receive a Mixed Use project
application involving residential units in
2024.

Program 1.D:

Accessory
Dwelling Units
Monitor the production of accessory dwelling
units (ADUs) and junior accessory dwelling units
(JADUs) contribution towards affordable
housing to ensure production is consistent with
Housing Element projections. Also, conduct
annual ADU rental income surveys with the
General Plan Annual Reporting to document the
affordability of ADUs. If it is determined that the
affordability of ADUs is not in keeping with the
anticipated affordability levels in the Housing
Element inventory or that ADU production is not
keeping pace with projections, the City will
implement additional measures to facilitate the
production and affordability of ADUs as one of
the projected housing types in the overall
production of affordable housing.

These additional measures will include proactive
strategies to incentivize and promote the
creation of ADUs, including but not limited to:
•Expanding publicity and public engagement for
the ADU programs to reach lower-income and
non-English-speaking households.
•Identify groups and community organizations
that have contact with and/or are representative
of these groups (e.g., social/religious
organizations, non-profit groups) and work with
these groups to develop outreach materials to
explain the City’s ADU program and
opportunities; and
•Provide technical assistance to lower-income
and non-English-speaking households, for
example, informing them of the CalHFA ADU
Grant Program that provides up to $25,000 to
Facilitate production
of 1,512 ADUs by
2031.

Monitor annually
(by April 1 of each
year); if ADU and
overall affordable
housing targets are
not being met by
February 2025,
review and revise
efforts to increase
construction of
ADUs or other
housing type(s) with
commensurate
level of affordability
(e.g., fee waivers,
pre-approved ADU
site/floor plans,
etc.) no later than
August 2025. The
scope of the City’s
action shall be
commensurate with
the level of shortfall
from construction
targets (i.e., if
shortfall is slight,
additional
incentives may be
all that is necessary
to address the
shortfall). If
affordable housing
targets are still
lagging by February
2027, the City will
In 2024, the City issued permits for 435
accessory dwelling units, and issued
certificates of occupancy for 239 accessory
dwelling units.

As of December 31, 2024 the City has
issued 1,044 ADU permits to date in the
Housing Element 6th Cycle.

In conformance with Section B.2.1 of the
Housing Element, a January 2025 survey of
100 owners with ADU’s completed in 2024,
with receiving 54 responses, and using the
2024 Affordability Calculator, the City
determined that 30 of the 54 ADUS (5
owners declining to respond) were
affordable to lower income households, with
5 at very low income, and 14 of the ADUS
occupied with no rent charged (also
considered to be Very Low).

III - 8
Program Description Objective Time Frame Implementation Status reimburse homeowners for predevelopment
costs necessary to build and occupy an ADU.
review and revise
efforts to increase
construction of
ADUs a second
time, implementing
additional
incentives no later
than August 2027.

Program 1.E:

Prioritization of
Services
As required by Government Code Section
65589.7, the City adopted a written policy
providing for priority of water and sewer services
to affordable housing developments per
Resolution 2006-155. The City will continue to
enforce this policy. Immediately following City
Council adoption, the City will deliver to the
Golden State Water Company a copy of the
2023-2031 Housing Element.

The City will continue
to grant priority for
sewer hook-ups and
service to lowerincome housing
developments
Ongoing; deliver
adopted Housing
Element to Golden
State Water
Company (2023)
The City provided Golden State Water with
a copy of the Housing Element in January of
2024. The City continues to provide prompt
response to residential developments
requesting Water and Sewer service.

Program 1.F:

Annexation
Program
If an application for annexation is received, the
City will analyze the whole of the application to
determine if residential development would be a
suitable land use to include in the annexation
process for the site. While annexation of
additional land is not necessary to
accommodate residential development for the
6th Cycle Housing Element, annexation does
provide the opportunity for the City to add
available residential sites for future cycles.

If future annexations
are supported through
the General Plan
Update annexation
analysis, and those
areas are determined
to be suitable for
residential
development,
complete annexation
of additional land for
residential
development by 2031
Ongoing; complete
General Plan
Update annexation
evaluation (2024)
The General Plan update includes a
“complete neighborhoods” concept for
annexation which include a mix of
commercial, industrial, housing, and
institutional land uses over 970 acres. The
General Plan update is in process, and is
expected to be adopted before the end of
2025.

Program 1.G:

Manufactured
Homes
Government Code Section 65852.3 requires
manufactured homes on a permanent
foundation to be allowed in the same manner
and in the same zone as a conventional stickbuilt structure. The City’s practice is to treat manufactured homes on a permanent
foundation as a conventional single-family
home. The City will amend the Zoning Ordinance
to clearly reflect the City’s practice that
manufactured homes on a permanent
foundation are subject to the same regulations
as single-family homes.

Zoning Ordinance
amended to clearly
define manufactured
homes on a
permanent foundation
as a conventional
single-family home
consistent with State
Law.
2024 The City continues to treat manufactured
homes on a permanent foundation as a
conventional single-family home. The
Planning Division has developed a draft
definition to be added to the Municipal Code
which will be presented to the City Council
for adoption Spring 2025.

III - 9
Program Description Objective Time Frame Implementation Status Program 1.H:

Housing on
Religious
Institution Sites
Assembly Bill (AB) 1851 (2020) encourages the
use of religious facility properties (including
parking lots) for housing projects. AB 1851
prohibits cities from requiring the replacement of
parking spaces lost due to the construction of
housing units, eliminating up to 50 percent of the
required number of spaces (Government Code
§65913.6). The City to conduct outreach to
religious institution property owners and
operators to inform them of AB 1851 to
encourage housing development.

Through this
outreach, the City’s
goal is that
application(s) for
housing on religious
institution properties
are applied for, and at
least 10 housing units
are permitted on
site(s) with religious
institution uses by
2031.

Outreach to
religious properties
with a letter
informing them of
AB 1851 or other
relevant new laws
related to housing
on religious
properties (July
2025 and July
2027)
The City is in current discussions with an
established religious facility which is
considering adding residential unit to their
campus. The City will use this experience
to inform the information to be distributed to
religious facilities scheduled for 2025.

Program 1.I:

Surplus Land Act
Sites
Various identified housing sites are City owned
and have been designated as surplus land
consistent with the Surplus Land Act (the Act).

These sites (APNs 121-224-035, 123-280-026,
125-320-049, 123-043-019) are near the
intersection of Main Street and Broadway, at the
core of the Downtown Specific Plan. The City is
in communication with HCD’s Public Lands
Team to ensure that all provisions of the Act are
being met. The City declared these properties
‘surplus land’ and issued a notice of availability
on these sites to required parties in compliance
with Surplus Land Act provisions, Government
Code Section 54220.

The City received four developer inquiries, and
after good-faith negotiations, the City
subsequently selected the development
proposal for the four sites which provides for the
highest number of housing units, including
affordable units.

The City has received a development application
for one of the surplus lands sites (Available Site
6) which proposes a mixed-use building
consisting of ground floor commercial space with
multiple floors of apartment units above in
excess of the 54 units estimated for Available
Site 6 as depicted Appendix B. The City has
been working interactively with the developer on
refinements to the proposal and has presented
the application to the Planning Commission at a
Over 200 lowerincome units
permitted on identified
sites by January
2031.
2023-2030
Complete a
comprehensive
Disposition and
Development
Agreement
(DDA) between
the City of Santa
Maria and the
developer for the
four Surplus
Lands sites
before the end of
2023;
Complete
multiple
entitlements for
the Surplus
Lands Sites
(2023 to 2025).
 Issue multiple
project building
permits (2024 to
2028)
Completion of
the four Surplus
Lands projects
(2025 to 2030)
The City has completed a DDA for
Downtown Alvin Newton Development
‘Lot 3’ (CC RESO 2022-92)
Entitlements for the
Alvin Newton by City Council Resolution
2023-132, approved 10/3/23.

The City has received the following
application’s by the Vernon Group:
• ‘Lot 2’ 149 affordable residential units,
and 2 market-rate manager units
received April of 2024;
• ‘Lot 5’ 85,000-square-foot mixed-use
building with 102 residential units,
received November 2024;
The City approved a DDA with the Fugate
Trust in January 2024, associated with the
entitlements (Cook Street Apartments) for
104 market rate units and 2,100 sq. ft. of
retail space approved in November 2023.

III - 10
Program Description Objective Time Frame Implementation Status study session, so the decision makers become
familiar with the project.

The City will continue efforts to facilitate the
development of housing on the sites, with
particular focus on the lower-income unit
capacity on these sites. As design concepts are
refined, the City will continue to ensure that the
developer and the four projects continue to
comply with Surplus Lands statutes, including
the affordability requirements of Health and
Safety Code Section 50052.5 and/or Section
50053.

Program 1.J:

Infrastructure
Funding
Opportunities
The City will pursue supplemental capital
improvement project funding, such as through
state or federal grant funding, as a way to
support infill development and facilitate housing
supply and affordability. Through regular
meetings (currently monthly) with a hired
consultant, the City is kept apprised of current
state and local funding opportunities, including
for infrastructure project assistance and grants.

Apply for at least one
grant application to
fund or supplement
funding for capital
improvements that
benefit residential infill
and/or mixed-use
projects by January
2031.

Ongoing. In 2024, the City continued to monitor for
available state or federal grant funding.

Program 1.K:

Accessory
Dwelling Unit
Ordinance
Updates
The City will update the ADU Ordinance to
comply with current State law based on HCD
review.

Zoning Ordinance
amended to regulate
ADUs consistent with
State law.

December 2023 The City updated Chapter 12-56 of the
Santa Maria Municipal Code regarding
ADU’s through Council Ordinance 2024-04
in April 2024.

Program 2.A:

Minor Home
Repair Programs
Housing rehabilitation seeks to extend the useful
life of the City’s existing housing stock.

Depending on the age and condition of a
structure, the code compliance and housing
rehabilitation programs of the City effectively
ensure that housing is improved for the
residents.

The Minor Home Repair Program, which began
in 2013, is operated by Community Action
Partnership of SLO County, Inc. (CAPSLO, Inc.)
as a subrecipient to the City. The program
targets elderly, disabled, and/or low and very
low-income households in Santa Maria with the
construction and installation of handicapped
access improvements (ramps, wheelchair lifts,
door widening), removal of architectural barriers,
Over the Planning
Period, 50 low-income
units will be
repaired/rehabilitated
under the CAPSLO
program and 50 units
for seniors or persons
with disabilities will be
repaired/rehabilitated
under the
CommUnify. This
objective is subject to
Federal grant funding
availability which is
used to fund these
minor home repair
Ongoing For the fiscal year 2023-24
accomplishments through CAPSLO include
22 total home repairs:
• 17 out of 22 were 30% of below HUD’s
AMI
• 5 out of 22 were 50% or below HUD’s AMI
• 16 out of 22 are considered Elderly
• 18 out of 22 are considered Disabled
During fiscal year 2023-24, 51 total home
repairs were completed by CommUnify. Of
the 51 households:
• 4 were rental properties
• 40 were 30% or below HUD’s AMI
• 7 were 50% or below HUD’s AMI
• 4 were 80% or below HUD’s AMI
III - 11
Program Description Objective Time Frame Implementation Status health and safety repairs, such as plumbing,
electrical, exterior and interior carpentry
(porches, decking, stairs, flooring) and building
code violations.

In addition to CAPSLO, the City also provides
grant funding to CommUnify (formerly
Community Action Commission or CAC) for its
Minor Home Repair Program. CommUnify
delivers handyman services; installs interior
grab bars, and provides some structural
modifications.
programs. As a part of
outreach efforts, the
City will focus
outreach in areas
where the housing
stock is older, and
where more frequent
instances of
substandard housing
are likely to occur.

The City outreach will
also target not only
owners of individual
units, but also owners
of multi-unit
complexes and
mobile home parks
that fit within the
parameters of the
respective program.
• 47 were for Elderly occupants
• 36 of the occupants are considered
Disabled
Program 2.B:

Code
Enforcement
Program
Enforcing housing and building codes directly
links to ensuring the safe and habitable condition
of the housing stock, and thus the continued
viability of neighborhoods. The Code
Enforcement Division strives to ensure that all
housing within Santa Maria meets life, health,
and safety provisions.

Code violations involving immediate health or
safety hazards are handled without the need for
a complaint. Alleged violations involving public
welfare issues are pursued only after a
complaint is received. The Code Enforcement
Division works with the property owners to
assure each person living in the residence is
afforded proper housing while the substandard
conditions are being rectified. Code enforcement
staff informs property owners of the available
housing improvement programs (e.g., minor
home repair programs) so that certain repairs
and safety hazards may be addressed through
these available funding programs
The City will continue
its proactive
resolution of health
and safety code
violations, and will
promote the use of the
minor home repairs
programs through
code enforcement
efforts (see objective
under Program 2.A,
Minor Home Repair
Programs).

Ongoing In 2024, there were 79 residential related
health and safety code violations that were
opened, and there were 57 were
closed/resolved. Some of these
closed/resolved cases were opened in 2023
and resolved in 2024 and the others are
currently being resolved.

The code enforcement division continues to
work with property owners to ensure that all
of the violations reported are corrected and
any substandard living conditions rectified.

III - 12
Program Description Objective Time Frame Implementation Status Program 2.C:

Energy
Compliance and
Conservation
Energy conservation plays a vital role in
providing decent, affordable housing. The City
will solicit information from local utility providers
about conservation programs, rebates, and lowincome assistance programs and promote available programs to assist residents with
energy improvements and upgrades. To monitor
resident participation in local unity upgrades
programs, the City will request local utilities
report out on these programs within City limits.

Increased
participation in local
utility upgrades
programs.

Solicitation of local
utility providers
(2024); monitor
local participation
(annually)
The City continues to solicit information from
local utility providers about available
programs to benefit its residents. For
example, The City of Santa Maria
coordinates with and receives regular
updates from Central Coast Community
Energy (3CE) which is a local electricity
provider that sources clean and renewable
electricity at responsible rates in Santa
Barbara County. 3CE has a number of
rebates and incentives available including
residential battery rebate, new construction
electrification, and transportation
electrification rebate programs available.

Financial assistance is also available as well
for customers who qualify based on their
household size and income.

Program 2.D:

At-Risk
Affordable
Housing Units
Continue monitoring at-risk housing units in
Santa Maria. As part of the monitoring program,
check the conversion risk status on an annual
basis and include the information as part of the
Housing Element Annual Progress Report. The
City has contacted the one project considered to
be at-risk, New Visions, which contains six
senior units. The operator, SMILE Corporation,
does not intent to convert these units to market
rate.

The City will send notices to operators of
affordable housing developments identified in
the monitoring program three years, 12 months,
and six months in advance of affordability
expiration dates. In working with affordable
housing operators, the City will assist with
identifying funding sources to maintain
affordability, conduct education and support for
tenants, and coordinate with qualified nonprofit
organizations to ensure ongoing affordability if
current operators are unable to do so.

Preserve all existing
below-market rate
housing units during
the planning period,
including the six units
considered at
moderate risk (New
Visions at 1106 N.

School St.).

The City will contact
owners or
representatives of
any project that will
become at-risk at
least one year in
advance of the
expiration of
affordability.

New Visions is located at 1106 N School St,
Santa Maria, California 93454. The owner
of the facility is Smile Housing Corporation.

The City will continue to use the resources
provided by the California Housing
Partnership to track affordable projects
within the City and monitor for potential
conversion away from affordable and special
needs housing.

In terms of potential expiration of
affordability, the next housing project at
potential risk of conversion (per California
Housing Partnership) is the Los Adobes de
Maria (Phase One) project, with the potential
for expiration of affordability in April of 2032.

However, the California Housing Partnership
identifies People’s Self Help Housing, the
project’s owner, as a large/stable non-profit,
mission-driven developer, and therefore
notes the possibility of Los Adobes de Maria
converting as ‘low-risk’. The next potential
project expiration would be in 2037, outside
the timeframe of the 6th Cycle Housing
Element.

III - 13
Program Description Objective Time Frame Implementation Status Program 2.E:

Replacement
Housing
Requirements
Pursuant to Government Code 65583.2(g)(3)
and 65915, the City will require the replacement
of units affordable to the same or lower-income
level as a condition of any development on a
non- vacant site as required by SB 330 and State
law.

Implement State law
requirements when
applicable during
development
applications and
ensure 100 percent of
protected units are
replaced in all
applicable projects
during the planning
period.

Ongoing as project
applications are
submitted and
reviewed.

No residential project applications were
received in 2024 which involved the removal
of existing residential units.

Program 3.A:

Residential
Permit Process
Monitoring and
Improvements
The City processes permits as quickly and
efficiently as possible and will continue to
evaluate the permitting process to ensure the
process remains streamlined. The evaluation
will consider approvals and denials, the number
of applications, length of the approval process,
the involvement and speed of consultants on
producing the appropriate environmental
analysis for the project as required by the
California Environmental Quality Act (CEQA),
and types of conditions imposed including cost
and any reductions in the initially proposed
number of units. As part of the evaluation, the
City will also solicit and consider input from
housing developers including non-profit
organizations. The monitoring program will
review Downtown Permits, Conditional Use
Permits (CUP) and Planned Development (PD)
Permits proposing residential uses.

Meet with five housing
developers to discuss
the City’s approval
processes to inform
each monitoring
report. Strive to
reduce the average
length of time from
deemed complete to
project approval for
residential mixed-use
and multi-family
development in part
through
implementation of
Program 3.B
(Objective Design
Standards) and
Program

3.C (Conditional Use
Permits and Planned
Development
Permits)
Monitoring report
prepared every
three years (March
2024, March 2027,
and March 2030)
The Planning Division brought one
residential project through the discretionary
approval process in 2024. The Bellecrest
project includes:
• General Plan Land Use Map Amendment
and Zone District Change, increasing the
permitted density from 4 DU/AC to 12
DU/AC on the 15.23-acre site.
• A Tentative Tract Map, and Planned
Development Permit for the subdivision
and development of 142 age-restricted,
senior residential units, with reduced lot
sizes, reduced building setbacks.

A Mitigated Negative Declaration and
Mitigation Monitoring Program was
necessary for CEQA conformance.

The initial submittal of application materials
for this concept was received on August 1,
2023. The concept was first presented to the
Planning Commission for review at the
September 7, 2023, public study session
meeting for comments and input.

The CEQA work began in December 2023.

The applicant’s final resubmittal of project
materials and CEQA related studies was
received on July 10th, and deemed
complete for processing on July 31, 2024.

The Draft MND was completed, with public
review between September 3 and October 2,
2024. A second Planning Commission study
session was held on October 3, 2024. The
item was presented at the first public hearing
on November 6, 2024, where the Planning
III - 14
Program Description Objective Time Frame Implementation Status Commission recommended approval of this
project to the City Council. The Council
approved the project at their December 17,
2024 public hearing.

PROCESSING TIME to APPROVAL:
• From Compete Application: 137 calendar
days
• Between the first Planning Commission
Public Hearing (and recommendation to
City Council): 11 calendar days
Program 3.B:

Objective Design
Standards
Consistent with State law, including the Housing
Accountability Act, the City will adopt objective
design standards for multi-family and mixed-use
projects. This effort will address development
standards, the review process, and the design
related findings for approval of housing
developments in both the Zoning Ordinance and
the Downtown Specific Plan. The purpose of
these standards is to expedite the approval
process to support the City in meeting its
housing goals, while ensuring projects are
attractive, well-designed, and provide adequate
amenities and livability for residents. As part of
this process, the City will engage with property
owners and developers to ensure that standards
will result in feasible projects that can achieve
the densities assigned to various properties.

The City will develop
and adopt objective
design and
development
standards for multifamily and mixed-use
projects and thereby
shorten the time for
City review of and
action on residential
mixed-use and multifamily developments
compared to current
typical processing
time (see Appendix C,
Section C.2.4).

Objective design
standards adopted
(July 2025)
The Objective Design Standards are near
completion and will be adopted by July 2025.
• The first Draft Residential Design
Standards document was made publicly
available on April 15, 2024.
• An Objective Design Survey was
conducted April through May 2024.
• The City hosted two Office Hours
sessions
In May 2024. A revised Draft was released
in November 2024. Planning Commission
held a public Study Session on December 5,
2024.

Program 3.C:

Conditional Use
Permits and
Planned
Development
Permits
To facilitate housing, the City will amend the
Zoning Ordinance to reduce the reliance on
Conditional Use Permits (CUPs) and Planned
Development (PD) Permits for residential mixeduse and multi-family development. In conjunction with the development of objective
design standards (Program 3.B), the City will
consolidate residential development allowed
uses and definitions and reduce the CUP
requirement for these uses in multi-family and
mixed-use zoning districts (e.g., smaller housing
developments would be approved by the Zoning
Administrator). Additionally, the City will modify
the Planned Development Overlay District code
The City will amend
the Zoning Ordinance
related to CUP and
PD Permit
applicability through
the Zoning
Administrator process
to reduce approval
time for residential
mixed-use and multifamily as noted under
Program 3.A
(Residential Permit
Process Monitoring
Zoning
amendments
adopted (2025)
A comprehensive Zoning Code update will
commence upon the scheduled 2025
adoption of the General Plan update. The
Zoning Code update will include establishing
zoning for proposed annexation areas,
establishment of a new ‘mixed use’ zone.

The revisions to the CUP and Planned
Development processes will be completed
with the comprehensive update.

III - 15
Program Description Objective Time Frame Implementation Status provisions so that a PD Permit is not required for
all residential mixed-use or multi-family
development within the PD Overlay District.

Rather, a PD Permit would only be necessary for
a residential mixed-use or multi-family
residential project if a modification to zoning
standards is requested.
and Improvement)
with the aim
expediting actions on
residential projects,
and permitting 100
housing units without
a PD Permit approval
by 2031.

Program 3.D:

SB 35 Process
The City will develop an application form and
checklist and written policy or project review and
approval guidelines to specify the SB 35 (2017)
streamlining approval process and standards for
eligible projects as set forth under Government
Code Section 65913.4 and consistent with HCD
Updated Streamlined Ministerial Approval
Process Guidelines.

SB 35 application
form and checklist
and written policy or
project review and
approval guidelines
created and published
on the City’s website.
2023 The City has developed an SB 35
application and checklist, which is available
on the City website.

Program 3.E:

Parking
Standards
The City currently offers parking reductions and
flexibility for residential projects such as reduced
requirements in the Downtown Specific Plan
area with additional reductions based on project
location within the Specific Plan, for residential
mixed-use projects, and through the Planned
Development Permit process. To reduce the
impacts of parking requirements on the
production of housing, the City will assess and
update parking standards to establish lower
rates for studios and one-bedroom units and
review implementation of other proven
strategies (e.g., expanding shared parking) to
reduce the burden of parking on residential
development.

Revised parking
standards and
additional incentives
adopted. Increase the
stock of smaller units
(e.g., studios, onebedroom units, etc.)
within Santa Maria
above the existing
856 studio and 2,956
one-bedroom units
(see Housing Needs
Assessment
(Appendix A), Table
A-10) during the
2023-2031 planning
period.

Study and adopt
revised parking
standards with the
future update to
Title 12 Zoning
Ordinance (July
2024)
A comprehensive Zoning Code update will
commence upon the scheduled 2025
adoption of the General Plan update. The
revisions to the residential parking standards
will be completed with the comprehensive
update.

Program 3.F: R2 and R-3 Zoning
District Densities
and
Development
Standards
The City will increase the allowed densities in the
R-2 and R-3 zoning districts (or introduce a new
residential zoning district) to allow higher density
projects. To support increased densities, staff
will evaluate site development requirements to
ensure the additional density may be
accommodated, including but not limited to
Higher allowed
densities adopted into
Zoning Ordinance.

Also see Program

3.B, 3.C and 3.E.

Zoning districts
amended
(December 2025)
A comprehensive Zoning Code update will
commence upon the scheduled 2025
adoption of the General Plan update. The
draft General Plan Land Use Element
considers 30 Dwelling Units Per Acre. Upon
adoption of the General Plan, the Zoning
Ordinance will be updated to be consistent
III - 16
Program Description Objective Time Frame Implementation Status building height, setbacks, and parking
requirements. The density increase will be
initiated through the General Plan Update Land
Use Element with the amendment of the High
Density and Medium Density residential land
use classifications to support additional density.

The General Plan Update is currently underway,
with adoption anticipated in 2025. The densities
permitted in the High and Medium Density Zone
designations (Santa Maria Municipal Code Title
12) will subsequently be amended for
consistency with the Land Use Element after the
updated General Plan has been adopted. As
part of the zoning code update, development
standards will be established or modified as
appropriate to facilitate achieving maximum
densities. The Title 12 Zoning Ordinance
amendment will be a public hearing process,
involving Planning Commission’s
recommendation, and City Council adoption.
with the new General Plan residential
densities.

Program 4.A:

Accommodations
for Seniors and
Persons with
Disabilities
The City strives to address the housing, health
care, accessibility and service needs of special
needs populations such as the elderly, and
persons with disabilities. The City continues to
comply with the Federal Fair Housing Act and
the California Fair Employment and Housing Act
by providing reasonable accommodations (i.e.,
modifications or exceptions) in their zoning laws
and other land use regulations when such
accommodations are necessary to afford
disabled persons an equal opportunity to use
and enjoy a dwelling. The City will continue to
inform residents on the process and
requirements to obtain a reasonable
accommodation request (Zoning Ordinance
Chapter 12-50).

The City will continue
to accept reasonable
accommodation
requests and approve
three requests by
2031. If two requests
have not been
received by 2027, the
City will expand
outreach efforts,
including further
collaboration with
CAPSLO, Inc. to better
increase awareness of
available funding for
reasonable
accommodation
improvements (see
Program 2.A).

Promote
reasonable
accommodations
through the City’s
communication
channels (e.g.,
social media,
handouts, email
distribution, etc.) in
multiple languages
(2024 and ongoing
annually)
The City of Santa Maria did not receive any
reasonable accommodation requests in
2024. This City will continue efforts to
increase awareness of availability of the
reasonable accommodation process.

Please see Program 2.a for the 2024 the
status of the CAPSLO and the CommUnify
repaired/rehabilitation programs, which
could be used by those seeking reasonable
accommodation.

Program 4.B:

Supportive
Housing for
Homeless
The City supports the development and
preservation of housing for unhoused individuals
through the allocation of funds to public service
agencies and nonprofits providing emergency
The City will continue
to strive to allocate
CDBG funding to
public service
Annually through
the City’s budget
process; ongoing
During FY 2023-24, over $305,000 was
allocated to emergency shelter and services
through CDBG funding, including:

III - 17
Program Description Objective Time Frame Implementation Status Persons shelter and support services to the homeless.

Such services consist of counseling, case
management, health care, and transportation.

The Non-Profit Facilities Program is available to
these agencies for capital development
activities, and specifically assists in the
development of housing affordable to extremely
low-income households.
agencies and nonprofits providing
emergency shelter
and services.
•Domestic Violence Solutions Emergency
Shelter ($20,424)
•Good Samaritan Shelter's Emergency
Shelter ($18,750)
•Good Samaritan Shelter's Freedom
Warming Center ($18,750)
•Good Samaritan Shelter's Family Shelter
Rehabilitation - Capital Funding
($250,000)
Program 4.C:

Zoning for Low
Barrier
Navigation
Centers and
Emergency
Shelters
The City’s Zoning Ordinance does not currently
address low barrier navigation centers (LBNCs),
defined as Housing First, low-barrier, service
enriched shelters focused on moving people into
permanent housing that provide temporary living
facilities while case managers connect
individuals experiencing homelessness to
income, public benefits, health services, shelter,
and housing (Government Code Section 65660).

State law requires LBNCs to be permitted byright in areas zoned for mixed-use and nonresidential zones permitting multifamily uses
provided they satisfying the provisions
established by AB 101 (see Government Code
Section 65662). Additionally, the City will amend
emergency shelter parking standards to only
require parking for emergency shelter staff and
update the definition of emergency shelters to
comply with Government Code Section
65583(a)(4), as amended by AB 2339.

The City will amend its
Zoning Ordinance to
explicitly allow LBNCs
to be permitted as
provided by State law.
2026 The City did not receive requests regarding
low barrier navigation centers in 2024. The
City will amend its Zoning Ordinance by
2025 to explicitly allow low barrier navigation
centers to be permitted as provided by State
law.

Program 4.D:

Zoning for
Transitional and
Supportive
Housing
The City’s Zoning Ordinance allows transitional
and supportive housing consistent with State
law. For clarity, the City will list these uses as
allowed uses in the appropriate zones.

Transitional housing provides temporary
housing for a period of six months to two years,
with a focus on moving people into permanent
housing (Government Code Section 65582).

Supportive housing has no limit on length of stay
and is linked to an on-site or off-site service that
assists residents in retaining housing, improving
their health, and maximizing their ability to live
and work in the community (Health and Safety
Code Section 50675.14). AB 2162 requires that
The City will amend its
Zoning Ordinance to
clarify which zones
permit transitional and
supportive housing as
a residential use of
property consistent
with State law.
2026 The City continues to follow State law
regarding transitional and supportive
housing.

By 2026, the City will amend its Zoning
Ordinance to clarify which zones permit
transitional and supportive housing as a
residential use of property consistent with
State law.

III - 18
Program Description Objective Time Frame Implementation Status transitional and supportive housing be permitted
by-right in areas zoned for residential uses.

Program 4.E:

Zoning for
Employee
Housing
The City will amend its Zoning Ordinance to
specify that employee housing for six or fewer
employees is considered a single-family
structure in the City’s residential land use
designations, consistent with Health and Safety
Code Section 17021.5. Similarly, the Zoning
Ordinance shall be amended per the provisions
of Section 17021.6 for employee housing in
agricultural land use zones. Lastly, the Zoning
Ordinance shall allow eligible agricultural
employee housing developments to be subject
to a streamlined, ministerial approval process
and objective development standards if located
on land designated as agricultural in compliance
with Section 17021.8. These amendments shall
be completed prior to expiration of the Voluntary
Compliance Agreement with HUD.

The City will amend
the Zoning Ordinance
to allow employee
housing consistent
with State law.

July 15, 2026 No agricultural employee housing
developments applications were received in
2024. The City continues to follow State law
regarding employee housing.

By July 2026, the City will amend its Zoning
Ordinance to ensure employee housing
provisions are consistent with State law.

Program 4.F:

Zoning for
Residential Care
Facilities
The City currently permits residential care
facilities for six or fewer persons in all residential
zoning districts, as well as districts where singlefamily homes are allowed by-right and treats them as a residential use. For clarity, the Zoning
Ordinance will be amended to specifically list
residential care facilities (6 or fewer persons) as
a permitted use. The Zoning Ordinance will also
be amended to establish objective standards for
large residential care facilities (more than six
persons) so that those large residential care
facilities meeting those standards may be
approved without discretionary review (i.e.,
subject only to objective standards) in all
residential zoning districts and similar to other
residential uses of the same form in those
districts.

The City will amend its
Zoning Ordinance to
facilitate residential
care facilities
consistent with State
law.
2025 The City continues to permit residential care
facilities for six or fewer persons in all
residential zoning districts, as well as
districts where single-family homes are
allowed by-right, and treats them as a
residential use. The Zoning Ordinance will
be updated in 2025 as described.

Program 4.G:

Zoning for Child
Family Care
Homes
The City currently permits large and small family
day care homes in all residential zoning districts.

For clarity, the Zoning Ordinance will be
amended to be consistent with the latest
regulations and terminology found in the
California Code of Regulations, Title 22, Division

12. The City will amend its
Zoning Ordinance to
facilitate child family
care homes
consistent with State
law.
2025 The City continues to permit large and small
family day care homes in all residential
zoning districts. The zoning Code update
will be completed in 2025 as described.

III - 19
Program Description Objective Time Frame Implementation Status Program 4.H:

Housing for
Extremely LowIncome
Households
Assist in the development or redevelopment of
one or more properties for housing for those with
special needs, including housing affordable to
extremely low-income households. Specific
actions the City will undertake to pursue this
effort include:
 Conduct outreach to and coordinate with nonprofit housing developers to facilitate housing for special needs populations, including
housing affordable to extremely low- income
households through discussions regarding
potential incentives, programs, financial
support, etc. (see also Program 1.A);
 Direct outreach to religious institution property
owners or operators to inform them about AB
1851 and any other regulations that
encourage housing development on these
properties (see also Program 1.H);
 Actively assist and support developers with
funding applications to support the
development of housing for special needs
populations, including extremely low-income
housing;
 Grant incentives and concessions to housing
developments that include units for any
special needs populations, and housing units
affordable to extremely low-income
households (e.g., State density bonus law
provisions; see also Program 1.B).
 Outreach efforts for this program will crossover with efforts and objectives of the other Special Needs programs of this section with
the aim to increase housing for all special
needs populations.

Approve 50 new units
for special needs
populations, and 50
new extremely lowincome housing units
by 2031.

Outreach to nonprofit developers
and religious
institution
properties by
January 2024 and
biannually
thereafter.

Santa Maria Studios, an SB-35 project, was
issued final certificate of occupancy in
November 2024. The project consists of 160
studio units, 159 of which are restricted to
residents who are 62 years of age or older,
helping satisfy special needs housing
demand. Additionally, the 159 units are
restricted to the following mix of affordability:

At or Below 30% AMI: 16 units
At or Below 40% AMI: 24 units
At or Below 50% AMI: 64 units
At or Below 60% AMI: 55 units
The City approval of the project per
Government Code Section 65913.4 ("SB
35") and Density Bonus Law in Section
65915 included the granting of three
concessions and one waiver in the interest
of maintaining project affordability. The City
also assisted the developer with their
California Tax Credit Allocation Committee
application including completing project data
forms and providing a letter of support.

In February 2024, the City issued ministerial
approval of the Heritage View Mixed Use
application for streamlined review pursuant
to Government Code Section 65913.4 ("SB
35"). This project consists of 119 apartment
units, all of which will be affordable to
households earning up to 80% of the Santa
Barbara County area median income
("AMI"). This project was granted three
concessions and one waiver in the interest
of project affordability. This project site was
owned by the Sisters of St. Francis – Mt
Alverno and used in part for their nun’s
residences. In 2017 the Sisters processed
the subdivision of the site with the intention
of transferring a portion of their property to
the affordable housing developer.

In December 2024, the City approved
entitlements for the Bellecrest Project
residential development, consisting of 142
III - 20
Program Description Objective Time Frame Implementation Status detached, senior-restricted market rate
residential units. This project was granted
reduced lot sizes through the City’s
Subdivision Ordinance provisions, and
granted reduced building setbacks through
the City’s Planned Development Permit
process.

In May 2024, Halsell Builders, Inc. received
Zoning Administrator approval on two
residential developments within the
Downtown Specific Plan, for a total of 48
senior restricted units. Each project was
granted reduced parking requirements.

There were no requests by religious
institution property owners or operators for
residential development in 2024.

Each month in 2024, the Community
Programs Division distributed an ‘ENewsletter’ to over 500 e-mail addresses, including affordable and special needs
housing developers. The newsletter
announces key upcoming dates, such as
meetings of the Block Grants Advisory
Committee and public hearing for funding
allocations, provides links to services and
service organizations such as the Central
Coast Aging & Disability Resource Center,
and announces upcoming community
educational and social events.

Program 4.I:

Support for
Farmworkers
Proactive engagement with farmworkers and
community-based organizations which advocate
for their needs is essential to ensuring
farmworker access to housing which is
affordable, safe, and promotes good health. The
City will continue to coordinate with public,
private, and non-profit organizations, such as
the Central Coast Alliance United for a
Sustainable Economy (CAUSE) , the Mixteco
Indigenous Community Organizing Project
(MICOP), the California Farmworker Foundation
Approve 50 new
farmworker housing
units by 2031.

Identify actions the
City can
appropriately
undertake to
improve
farmworker housing
(2025).

No applications or proposals for farm worker
housing were received by the City in 2024.

The City, through the Geneal Plan Update
process has conducted public outreach
regarding issues that impact farmworkers,
including housing availability and quality,
including Environmental Justice topics.

Additional policies and actions related to
farmworkers will be forthcoming with the
General Plan adoption in 2025
III
- 21
Program Description Objective Time Frame Implementation Status (CFF), Santa Barbara County Promotores
Network, the Grower-Shipper Association of
Santa Barbara and San Luis Obispo Counties,
and others to address the persistent housing
issues farmworkers face, including
overcrowding, substandard housing, tenant
protections, and language barriers. The City will
support these organizations in obtaining funding
for new housing or rehabilitation of existing
farmworker housing units, such as through the
U.S. Department of Agriculture (USDA) Housing
Programs, the Joe Serna, Jr. Farmworker
Housing Grant (FWHG) Program, or the
California Department of Community Services &
Development Programs Low- Income
Weatherization Program (LIWP).

The City will coordinate with local farm owners
and operators on topics dealing with housing
and support for their farm employees, such as
providing access to services, and distance
between workplace and housing. Additionally,
the City will proactively collaborate with non-
profit developers (e.g., People’s Self-Help
Housing) to explore funding and incentives for
the provision of farmworker housing and to
identify specific development opportunities.

All housing projects within the City Jurisdiction,
including those for farmworkers, are required to
connect to the City water infrastructure, avoiding
some of the water quality issues that
farmworkers in other areas of the state
experience according to the 2022 Farmworker
Health Study (FWHS) survey. Connection to City
sewer infrastructure is also mandatory,
improving the living conditions for Santa Maria
farmworker households.

Instances of overcrowding of Farmworker units
will be lessened though the development of
additional farmworker housing units, which the
City will facilitate through the implementation of
the programs included under Goal 1: Promote
New Housing Construction, and specifically by
Program 4.E: Zoning for Employee Housing.

III - 22
Program Description Objective Time Frame Implementation Status Additionally, the City does not restrict the
development of housing for farmworkers to any
particular residential zoning district.

Although not counted as units under RHNA,
many former motels within the City have been
improved and used to house seasonal
farmworkers, which current US Department of
Agriculture data indicate comprise
approximately 43 percent of the Santa Barbara
Couty total farmworker population.

Through the various methods of anonymous
reporting available (in both Spanish and English)
the City’s Code Enforcement Division will
continue to investigate and issue corrections for
substandard housing conditions, including lack
of water or heat, proper sanitation, infestations,
structure damage or other forms of blight. The
Building Division and Fire Department will
continue to conduct building permit and fire
safety inspections for the conversion of existing
buildings to housing for farmworkers.

Program 5.A:

Homebuyer
Assistance
Program
The City will support and promote available
homebuyer programs (e.g., the Housing Trust
Fund of Santa Barbara County’s Workforce
Homebuyer Program) and seek funding to assist
residents with buying a home through first-time
homebuyer down payment programs. Programs
may provide pre-purchase counseling, deferred
payment down payment loans, and closing cost
grants to households.

The City will seek to
increase funding of
homebuyer
assistance programs
through grant
applications with a
goal of at least 10
households assisted
by 2031.

Promote available
programs through
the City’s
communication
channels (e.g.,
social media,
handouts, email
distribution, etc.) in
multiple languages
(annually as
program funding
remains available);
complete grant
applications for
homebuyer
program funds
every three years
(2024, 2027, and
2030) or until a
grant is awarded or
other funding
allocated.

The City continues to monitor for available
grants to fund homebuyer assistance
programs. No grants were available in 2024.

Permanent Local Housing Allocation (PLHA)
funds were available, but funds were
determined to be insufficient to successfully
create an active program in 2024. In the
future, the City will consider the feasibility of
combining the PHHA funds with future
funding from other sources.

III - 23
Program Description Objective Time Frame Implementation Status Program 5.B:

Tenant-Based
Assistance
The Housing Choice (Section 8) Rental
Assistance Program is administered by the
Housing Authority of the County of Santa
Barbara. This program assists very low-income,
elderly, and disabled households by paying the
difference between 30 percent of an eligible
household's income and the actual rental cost.

The City will continue to promote the
participation of eligible Santa Maria residents in
the County-administered Housing Choice Rental
Assistance Program.

Since Housing Choice
vouchers are
portable, the number
of vouchers used in
Santa Maria will vary
over time, but the City
will seek to increase
the current level of
1,736 households
located in the City
(including Orcutt)
participating in the
Section 8 program by
10 percent to 1,910
households. If Section
8 households are not
on track with the
target by 2027 (i.e.,
1,823 voucher
households in 2027),
the City will work with
the Housing Authority
of the County of Santa
Barbara to facilitate
increased voucher
use within Santa
Maria through
outreach or other
mutually agreed upon
strategies.

Promote programs
through City
channels (annually)
There are currently 1,532 households
assisted with Section 8 in Santa Maria.

The Section 8 Housing Choice Voucher
waitlist in Santa Barbara County is typically
lengthy due to high demand and limited
funding. Per the Housing Authority of the
County of Santa Barbara , “As of August
2024, the Housing Authority of the County of
Santa Barbara (HACSB) reports that there
are 463 affordable housing units in the City
(including Orcutt), but there are 8,902
households countywide on the wait list, an
increase of over 35 percent compared to last
year’s waiting list.”
As of 2024, HACSB owns and maintains 149
units of project-based voucher housing at
Evans Park located at 200 West Williams
within the City of Santa Maria.

HACSB also sponsors a Family Self
Sufficiency (FSS) program that is available
to Santa Maria residents receiving Section 8
rental assistance. As of August 2024, of the
39 participating families, 21 of them (54
percent) are now working, in school, or are
in job training programs and 27 families (69
percent) have escrow accounts established
with a goal of home ownership.

Program 5.C:

Rental Deposit
Assistance
The City supports programs that assist residents
with rental payments, based on availability, such
as the City’s Tenant Based Rental Assistance
(TBRA) Program, which provides security
deposit assistance through a Qualified Referring
Agency (QRA) to qualified low-income
households. Santa Maria is a member of the
Santa Barbara County's HOME Consortium and
currently is using part of its HOME funds to help
with rental deposits within the City limits.

Based on availability
of HOME funding and
vacancy rates of
affordable units,
assist 300 households
with rental deposits by
2031, averaging
approximately 38
households per year.

If the City is not on
track with the target
by 2027 (i.e., 150
households assisted
with rental deposits by
Ongoing The program continues to be a success.

During FY 2023-24, a total of 73 households
were assisted with TBRA funding.

III - 24
Program Description Objective Time Frame Implementation Status 2027), the City will
take most action
based on the limiting
factor (e.g., additional
outreach, seek
additional funding
source, etc.) within six
months.

Program 5.D:

Fair Housing
Program
The City is committed to supporting Fair Housing
programs for residents. The housing programs
sponsored by the City promote housing
opportunities for all persons within the
community. The Legal Aid Foundation of Santa
Barbara County, under contract with the City,
conducts fair housing activities, and the City’s
Community Programs Division administers the
production and distribution of Fair Housing
information throughout the City.

The City will actively advertise the Legal Aid
Foundation’s services through avenues such as
the City website, flyers or brochures in public
buildings, and on social media. These
advertisements will emphasize common tenant
protection needs and anti-discrimination actions,
such as tenant/landlord mediation and the
promotion of legal services to prevent source of
income discrimination. Materials will be provided
in English and Spanish. The City will track
awareness of fair housing services through
surveys and/or other methods of receiving input
from the community, and increase awareness of
such services over the planning period,
adjusting outreach methods based on
community input results.

The City will track
awareness of fair
housing services and
increase awareness
of such services over
the planning period,
adjusting outreach
methods based on
community input (first
survey 2025 and
every three years
following).

Prepare information
in multiple
languages (2024);
provide materials
on the City’s
website and
distribute through
various channels
(2024), update and
re-distribute
material regularly
but no later than
every three years
(2027 and 2030)
On June 4, 2024, the City of Santa Maria and
attorneys from Legal Aid Foundation of
Santa Barbara County held a public
workshop on Fair Housing history and
education on Fair Housing in general. About
40 members of the public attended. After the
presentation, a question-and-answer
session followed. In addition to the
attorneys, a member of City Code
Enforcement and City Planning helped
answer broad-based housing questions.

Additional workshops have stemmed from
this event.

In addition, The City assisted Legal Aid
Foundation with Fair Housing testing in April
2024. Sixteen sites were selected by doing
an internet search of available rental listings
in Santa Maria within 2 weeks of the testing
date. Tests were conducted to verify
compliance with the Fair Housing laws in the
areas of Race, Source of Income, Disability
and Familial Status. Although Testers were
unable to make observations as to the
appearance of the office and determine
whether a “Fair Housing” poster was on
display and the demeanor and appearance
of the agent(s), Testers were encouraged to
explore each site’s webpage (they all
existed) for compliance with Fair Housing
Requirements.

III - 25
Program Description Objective Time Frame Implementation Status Program 5.E:

Tenants Rights
Information
The City will continue to effectively communicate
information regarding local and regional tenants’
rights resources, as well as other relevant
resources, in a user-friendly manner. The City
will better inform residents, especially those who
are harder to reach and potentially at-risk of
displacement, through avenues such as the City
website, flyers, or brochures in public buildings,
and on social media. Information will be
multilingual, and the City will coordinate with
organizations and local groups to ensure the
effective distribution of information communitywide, including to the Mixteco community who relies more on spoken communication.

The City will continue
to inform its residents
on fair housing rights
and resources with a
focus on reaching atrisk households and
will partner with local
organizations and
groups to be more
effective. Our goal is to
educate over 200
households through
2031 (i.e., 100
households by 2027).

Written materials
produced and
translated into
Spanish and
distributed (June
2025)
The City’s Human Services Guide provides
resources related to tenants’ rights, and also
has information about other organizations
that available to provide assistance to the
community. The guide is available on the
City’s website, advertised in the City’s
monthly electronic newsletter which goes
out to more than 500 people, and the guide
is also promoted during the City’s quarterly
brown bag meeting which is made up of City
staff and non-profit agencies.

Program 5.F:

Environmental
Issue
Identification and
Action
The City will conduct outreach and gather
information on environmental and health factors
most acutely impacting residents in areas of
Santa Maria with the lowest CalEnviroScreen
and California Tax Credit Allocation Committee
(TCAC) scores (Appendix F, Figures F-13, F-16,
and F-32). The City will develop an action plan
to address the identified issues, including
prioritization, timeframe for implementation,
responsible party(ies), and funding sources.

Specific City actions include the following or
alternative equivalent measures:
 Continue to regularly and efficiently issue
permits related to abandoned oil well closures
and hazardous waste clean ups (see
Appendix C, Section C.4.1);
 Conduct outreach to property owners to
facilitate understanding and awareness of oil
well closures and hazardous waste clean-up
resources;
 As part of Program 4.I (Support for
Farmworkers), identify environmental risks to
farmworkers in the home that the City could
seek funding and/or take action to improve
Develop and
implement actions to
address
environmental health
issues most
effectively in the
lowest resource
areas. Also see
Program 5.G.

Develop outreach
plan and conduct
outreach (2024-
2025); develop an
action plan (2025-
2026); implement
action plan (2026-
2031)
The City continued working on the
Comprehensive update to the General Plan,
which included environmental justice
provisions and a Environmental Justice
Element to fulfill the requirement of SB 1000.

The Element will include goals, policies and
action items to reduce pollution exposure
and promote public facilities, food access,
safe and sanitary homes, physical activity,
and civic engagement. This City has
identified all of the Disadvantaged
Communities (DAC) within the City limits
based on CalEnviroScreen 4.0 to analize
current pollution burden data, integrate
locally relevant information, and align DAC
designations with State and Federal funding
requirements.

Draft policy frameworks will be completed in
early 2025 for public review and the City
anticipates General Plan adoption in late
2025.

The City continues to work with CalGem on
well closures for development sites, and
with Santa Barbara County Environmental
Health for the remediation of oil impacted
sites.

III - 26
Program Description Objective Time Frame Implementation Status Program 5.G:

Environmental
Justice
The City is committed to avoiding the
concentration of high-impact or hazardous uses
and facilities that disproportionately affects any
community, and the City will strive to locate
amenities, services, public facilities, and
improvements equitably. The City will
incorporate Environmental Justice goals,
policies, and objectives as part of the
comprehensive General Plan Update, which is
currently underway. The Environmental Justice
provisions of the draft update will first be made
available for public review and comment. The
Environmental Justice goals, policies, and
objectives will be considered in subsequent
public hearings before the Planning Commission
and City Council, with adoption by of the new
General Plan anticipated in 2025.

TCAC Opportunity
Areas are updated
annually by the TCAC
methodology and can
be a measure to
evaluate progress
under this Program.

Although
environmental factors
can take significant
time to ameliorate, the
City will strive to see
fewer census tracts
within Santa Maria
identified as lower
resource (Appendix F,
Figure F-13). Also see
Program 5.I (Capital
Improvements in LowIncome Areas).

Incorporate
Environmental
Justice goals,
policies, and
objectives into the
General Plan
(January 2024) with
adoption in 2025
and thereafter, at
least annual and
ongoing
implementation.

The City continued working on the
Comprehensive update to the General Plan,
which included environmental justice
provisions and a Environmental Justice
Element to fulfill the requirement of SB 1000.

The Element will include goals, policies and
action items to reduce pollution exposure
and promote public facilities, food access,
safe and sanitary homes, physical activity,
and civic engagement. This City has
identified all of the Disadvantaged
Communities (DAC) within the City limits
based on CalEnviroScreen 4.0 to analize
current pollution burden data, integrate
locally relevant information, and align DAC
designations with State and Federal funding
requirements.

Draft policy frameworks will be completed in
early 2025 for public review and the City
anticipates General Plan adoption in late
2025.

Program 5.H:

Condominium
Conversions
Condominium conversions can raise the cost of
housing and remove affordable multi-family
rental housing off the market. The City currently
requires for any condominium conversion
project a report filed with the City as detailed in
Section 12-46.06 (Reports Required for
Conversion) and a planned development or
conditional use permit approval.

The City will evaluate the requirements for
condominium conversions and determine if any
improvements could be made to preserve
existing units and prevent displacement.

Preserve existing
rental stock from
being converted to
condominiums
throughout the
planning period.

Evaluate
condominium
conversion
regulations
(December 2026);
adopt amendments
to condominium
conversion
regulations if
appropriate based
on evaluation
(September 2027)
No applications for the conversion of units to
condominium ownership were received in
2024. The City will continue to monitor State
law for changes regarding condominium
conversion regulations.

III - 27
Program Description Objective Time Frame Implementation Status Program 5.I:

Capital
Improvements in
Low-Income
Areas
The City will complete projects to improve
conditions in areas with higher concentrations of
low- income households. Projects in and around
the Downtown area include the Downtown
Streetscape Catalyst Project, Chapel Plaza
Renovation Project, and Veterans Memorial
Park Renovation Project. These projects will
create pedestrian enhancements, new cultural
and recreational amenities including walking
trails and playground equipment, additional
trees and landscaping, signage, and security
lighting.

The City capital improvement plan provides for
repairs, replacements, and upgrades to sewer
mains and trunk lines Citywide to provide
sufficient capacity on an as-needed basis,
including in those areas with concentrations of
lower income households.

The City invests in all areas of the community,
including areas with a higher concentration of
lower-income households, between Blosser
Road and Broadway, and Alvin Avenue and
Stowell Road, as depicted on Figure 27. For
example, to enhance sewer capacity, including
flows from the downtown area, the City’s 2022-
2024 Adopted Budget allocated $4,332,340 of
funds to upgrade the size of the sewer trunk line
for the Dejoy Phase II project; $525,000 to
upgrade the sewer line on Pine Street between
Jones and Boone; and $500,000 to construct the
sewer line upgrade on Knudsen Way. All of
these projects are within the boundaries of the
lower-income concentration area of the City
depicted on Figure F-27. Other budgeted
improvements within this area are the design
and construction of a new intersection control
feature at the intersection of Morrison
Avenue/Depot Street funded with $475,000 of
gas tax, local transportation funds and growth
mitigation fees; and $5,000,000 for the
expansion of Fire Station #1 to support
additional staffing, additional apparatus, shift
Battalion Chiefs, workout facilities, and future
growth.

Continue to identify
and fund multiple
capital projects in
each two-year budget
cycle, including
through the
application of
Program 1.J.

Achieve over three
million invested in
projects completed in
low-income areas by
July 2026. Subject to
the availability of
applicable grants,
apply for four grants
for improvement
projects for lower
income areas of the
City during the
planning period.

Chapel Plaza
Renovation and
Veterans Memorial
Park Renovation
projects completed
by July 2025;
Downtown
Streetscape
Catalyst Project
completed by July
2026
The City has continued to pursue and
receive grants to fund both infrastructure
and public facility projects. Examples include
the REAP 2.0 grant, which allocated
$2,482,763.00 to the City of Santa Maria for
sewer line upgrades and pedestrian
improvements in the City’s Downtown area
which will support and facilitate the future
growth of mixed-use residential and
commercial projects in the Downtown core
and prioritize revitalization of this area of the
City. Some of these projects are recent
“Surplus Lands” projects, which include an
affordable housing component.

Grants were also received to facilitate the
development of a planned new sports
complex located within the Blosser Ranch
Area 5B Specific Plan in the central area of
the City. This new complex will include
multiple soccer field and sports fields,
playgrounds, restroom facilities, and BBQ
and outdoor seating areas.

The City completed the Machado Plaza
(formally the Chappel Plaza renovation
project), and the City of Santa Maria
Recreation and Parks Department, in
collaboration with the Santa Maria Arts
Council, held a Canvas & Corks event, with
handcrafted arts, food, and wine on October
26th, and the First Annual Machado Plaza
Holiday Market on December 1, 2024.

Other Improvement Projects in 2024 include
two residential neighborhood pocket parks
created from City owned property, both in
lower income areas.

III - 28
Program Description Objective Time Frame Implementation Status Through Program 1.J (Infrastructure Funding
Opportunities) the City will pursue supplemental
capital improvement project funding (e.g.,
grants) to complete infrastructure improvements
as needed to facilitate the construction of infill
residential development. Through regular
(currently monthly) meetings with a hired
consultant, the City is kept apprised of current
state and local funding opportunities, including
for infrastructure project assistance and grants.

Program 5.J:

Housing Mobility
Housing mobility strategies consist of removing
barriers to housing in areas of opportunity and
strategically enhancing access (Santa Maria is
mostly low resource but has moderate resource
areas in the northeast and southeast, see Figure
F-13). To improve housing mobility and promote
more housing choices and affordability in the
moderate resource areas, including in lowerdensity neighborhoods, the City will employ a suite of actions to expand housing opportunities
affordable to extremely low, very low, low, and
moderate income households. Actions and
strategies include:
 Accessory Dwelling Units (ADUs) – Promote
ADUs in single-family neighborhoods through
outreach and providing information on
technical and/or available financial assistance.

See Program 1.D.
 Religious Institutional Sites – Encourage
housing on religious institutional sites within
the City through outreach and facilitating
housing applications. See Program 1.H.
 Facilitate Lower and Mixed-Income Projects in
Higher Resource Areas – The City will
facilitate the approval and permitting of lower
and mixed-income projects in moderate
resource areas (see Figure F-31) with the goal
of 250 lower income units constructed in these
areas by 2031.

Provide 300 housing
opportunities
affordable to lower
income households
by February 2031.

Annually review
overall progress and
effectiveness and
include information
in annual report to
HCD. If the City is
not on track to meet
its 300 affordable
housing unit goal for
the 8-year RHNA
cycle by 2027 (i.e.,
150 affordable units
built or in process by
2027), the City will
consider alternative
land use strategies
and make
necessary
amendments to
zoning or other land
use documents to
facilitate a variety of
housing choices,
including but not
limited to, strategies
that encourage
missing middle
zoning (small-scale
multi-unit projects),
and/or adaptive
reuse, within six
months.

In 2024, the City issued permits for 435
ADU’s low income non-deed-restricted units.

In December 2024, the City approved
entitlements for the Bellecrest residential
development consisting of 142 detached,
senior-restricted residential units on East
Main Street, in the northeast portion of the
City identified as a moderate resource area.

III - 29
Table E – Commercial Development Bonus Approved
Section 65915.7 of the Government Code allows commercial projects to request reductions in parking requirements, increased building height and/or increased floor area when that project contributes to the development of affordable housing in the jurisdiction.

The City did not receive any requests under Government Code Section 65915.7 during 2024; therefore, the completion of this table is not necessary.

Table F – Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c)(2) Jurisdictions are asked to use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved consistent with the standards set forth in Government Code section 65583.1, subdivision (c)(2). The affordable housing work completed by the City in 2024 did not include any of these activities; therefore, the completion of this table is not necessary.

Table F2 – Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2
Jurisdictions are asked to use this table to report units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. In 2024 the City did not receive any applications for conversion of existing units to deed-restricted units.

Table G – Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of, pursuant to Government Code section 65400.1
State Law requires local agencies to list sites owned by the locality that were included in the housing element sites inventory and were sold, leased, or otherwise disposed of during the reporting year. The City did not sell any land identified as a Housing Element available site in 2024; therefore, the completion of this table is not necessary.

Table H – Locally Owned or Controlled Lands Declared Surplus Pursuant to Government Code section 54221, or identified as Excess Pursuant to Government Code section 50569
State Law requires local agencies to create an inventory of surplus lands it owns or controls. “Surplus land” means land owned by any local agency for which the local agency’s governing body takes formal action in a regular public meeting declaring that the land is surplus and is not necessary for the agency’s use. The City did not declare any property as surplus land in 2024.

Table J – Student housing development with a density bonus approved pursuant to Government Code section 65915 (b) (1) (F)
State law requires that student housing development that received a density bonus be reported in the APR. The City did not receive application for, or process any student housing development in 2024; therefore, the completion of this table is not necessary.

III - 30
Table K – Tenant Preference Policy Pursuant to Government Code section 7061 State law requires that local governments inform HCD about any local tenant preference ordinance the local government adopts or maintains, including the requirements the City create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational. The City does not currently have a local tenant preference ordinance.

Local Early Action Planning (LEAP) Grant Reporting
Recipient Agencies of Local Early Action Planning (LEAP) grants shall annually report by April 1 of the year following receipt of those funds on the status of proposed uses in the application. The City has received the full LEAP grant fund ($500,000) reimbursement awarded for the General Plan Update and associated Environmental Impact Report, and the Sixth Cycle Housing Element Update. The Sixth Cycle Housing Element is adopted and serves to facilitate the development of new housing in the City. Work on the General Plan Update and EIR continue, with adoption anticipated late 2025.

III - 31
Summary Table:

Jurisdiction Santa Maria
Reporting Year 2024 (Jan. 1 - Dec. 31)
Housing Element Planning Period 6th Cycle 02/15/2023 - 02/15/2031 Building Permits Issued by Affordability Summary
Income Level Current Year
Very Low
Deed
Restricted 0
Non-Deed
Restricted
0 Low
Deed
Restricted 0
Non-Deed
Restricted
435
Moderate
Deed
Restricted 0
Non-Deed
Restricted
0 Above Moderate 47
Total Units 482
Note: Units serving extremely low-income households are included in the very low-income permitted units totals
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 3 0
Single-family Detached 3 34 45
2 to 4 units per structure 4 10 10
5+ units per structure 129 0 160
Accessory Dwelling Unit 0 435 239
Mobile/Manufactured Home 0 0 5
Total 136 482 459
Infill Housing Developments and Infill Units Permitted # of Projects Units Indicated as Infill 477 482
Not Indicated as Infill 0 0
Housing Applications Summary
Total Housing Applications Submitted: 706
Number of Proposed Units in All Applications Received: 1,668 Total Housing Units Approved: 1,668
Total Housing Units Disapproved: 0
III - 32
Use of SB 423 Streamlining Provisions - Applications
Number of SB 423 Streamlining Applications 0
Number of SB 423 Streamlining Applications Approved 0
Units Constructed - SB 423 Streamlining Permits
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 423 (2023) 0 0
Ministerial and Discretionary Applications
# of
Applications Units
Ministerial 45 175
Discretionary 3 340
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites
Rezoned Count
Programs Implemented 41
Sites Rezoned to Accommodate the RHNA 0

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Bradley J. Dandridge, Fire Chief
DATE: March 18, 2025
SUBJECT: 2024 Annual Fire Department Report
Description:

The City Council will receive and file the 2024 Annual Fire Department Report.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

The City Council will receive and file the 2024 Annual Fire Department Report.

BACKGROUND:

Fire Department Staff prepares the Annual Report to memorialize accomplishments and milestones for the year.

DISCUSSION:

The report encompasses statistics, staffing changes, training milestones, and various events. This is an effective way to show Santa Maria residents and City Council what the Fire Department does on an annual basis. This report is also a reference tool for planning and budgeting.

Fiscal Considerations
The document is a reference tool that may be used to assist in budgeting.

Impact to the Community
The community receives information that assists in their understanding of Fire Department operations.

ATTACHMENT(S)
A. 2024 Annual Fire Department Report
2024
Annual Report
1 As the City of Santa Maria Fire Chief, I am privileged to present the Santa Maria Fire Department’s (SMFD) 2024 Annual Report.

Established in 1913, SMFD has been serving the residents of Santa Maria and all those who visit for 111 years. The annual report communicates SMFD 2024 statistics for review by elected officials, community leaders, and the residents of this great city. This report details our accomplishments, service levels over the last year, and future challenges faced in the coming years.

Deputy Chief Jim Clayton retired in December after 30 years of service in the department. We are grateful to Chief Clayton and wish him a long and happy retirement. Department growth has continued throughout 2024. We have added nine additional response team positions. The staff budget covers 87 dedicated, talented and committed members who ensure the community receives high-quality service from its fire department. Professionals consisting of our firefighters, prevention, training and administrative staff provide service to over 110,000 residents across six fire stations. Recruitment to fill the vacant Deputy Chief position will occur in 2025. Without question, our personnel are our most valuable resource!
In 2024, the department released its Master Plan. Published in the report were short-, mid- and long-term recommendations concerning department needs. Fire Administration worked to identify and meet immediate needs while continuing to evaluate the department's future needs identified in the Master Plan. Seven of 15 short-term goals were achieved. Five others have been identified as goals for the coming year. Two of the six mid-term goals were achieved, with one identified as a department goal for 2025. All remaining goals are being evaluated and prioritized for the benefit of the community.

A separate facilities report was provided to City leadership early in 2024. The report documented the findings, immediate recommendations, and future facility needs. Improvements and maintenance were made to all fire facilities, including the reroofing of Fire Headquarters. These improvements will increase the useful life of the department facilities and infrastructure, resulting in substantial savings for the community over the duration of their active use.

With the continued support from the Mayor, City Council, City Manager, and the community, our commitment to service is unwavering. As the department grows, we will maintain the consistently high-quality service levels the City of Santa Maria has come to expect and receive. 2 City of Santa Maria
Population………………………………………….110,600
Land Area…………………………………...22.8 sq. miles
Elevation…………………………………………….217 ft.

Population Density…………………………..4,626/sq. mile
Population Rank………………………………63rd in CA
*Source: U.S. Census Bureau
Our Mission:

We are committed to enhancing public safety through:
1 2
3 Risk Prevention
Disaster Preparedness
Our Values
We:
¨ Put others first with pride, honor, and
integrity.
¨ Recognize that each person in the
department is a vital member of a
family that values honesty, fairness,
respect, and openness.
¨ Believe our members are our most
valuable resource. We are committed
to providing the best wellness
programs for our members’ health and
operational readiness.
¨ Support continued excellence in
recruitment, training, and career
development.
¨ Believe in being future focused
through continuous improvement
and innovation.
¨ Are committed to being prudent
stewards of the resources provided.
¨ Believe in the value of teamwork.

Our Vision
We are an organization that
¨ Is a regional leader in all-risk services provided to our community, our stakeholders, and our peers.
¨ Collaborates effectively with internal and external partners. ¨ Achieves excellence and professional growth within our workforce. ¨ Provides resources that serve the diverse nature of our community. ¨ Is a trusted and compassionate partner.

Emergency Services
3 FIRE CHIEF

ADMINISTRATIVE

ASSISTANT

ADMINISTRATIVE

PROGRAM
LEADER

DEPUTY CHIEF

OPERATIONS TRAINING

ADMINISTRATIVE

BATTALION
CHIEF

TRAINING

CAPTAIN

CIVILIAN

TRAINING

COORDINATOR

CIVILIAN
SAFETY

COORDINATOR

BATTALION
CHIEFS
(3)

CAPTAINS
(21)

ENGINEERS
(24)

FIREFIGHTERS
(24)

PREVENTION
FIRE

MARSHAL
OFFICE

ASSISTANT

EMERGENCY

SERVICES

SPECIALIST
FIRE

INSPECTORS
(4)
4 The Operations Division provides staffing to 6 fire
stations. This support includes a coverage area of
approximately 23 square miles with service to the
City of Santa Maria and mutual aid service to Santa
Barbara and San Luis Obispo County departments.

Santa Maria City Fire’s resources include 5 engine
companies, 1 truck company, and various other
operational resources. Additionally, crews cross staff
1 USAR, 1 Type 3 Engine, 1 Breathing Support , and
1 ARFF apparatus.
2024 was once again a very busy year for the
firefighting force. SMFD’s response increased to
12,419 emergency incidents, including 499 fires,
which translated into 71 more fire calls from the
previous year.

As Santa Maria continued to have an increase in fire
activity, California also continued to experience
devastating wildland fires, impacting thousands of
residents in the Wildland Urban Interface. SMFD
continued to offer support through mutual aid by
filling resource orders for fires across the state. This commitment helped offset resource demands that
became depleted during these large incidents. These
expenses were reimbursed by the state.

Our Operations Division will continue to move
forward through the deployment of new resources
and development of our stations to maintain service
levels expected with our growing city.
2024 Master Plan Recommendations Completed
Short-Term Recommendations
· Identify all Commercial Properties and Target
___Hazards
· Develop a schedule to inspect all commercial
___occupancies
· Review the adopted fee schedule and implement
___proposed increases
· Immediately increase staffing levels by one
___additional paid firefighter per shift (three total
___personnel)
· Establish an internal Continuous Quality
___Improvement team in Santa Maria
· Improve Collection, Evaluation, and Application
___of Training Standards and Data Collection
· Implement an annual medical examination
___program for all Operational Firefighters
Mid-Term Recommendations
· Hire Additional Fire Inspectors
· Develop a new development impact fee to be used
___to fund the capital infrastructure necessary to
___expand the fire department’s deployment model
___into newly developed areas in the city
5 Budget
General Fund…………...$14,315,957
Measure U……………...$12,022,950
Total Budget…………..$26,338,907
Apparatus
Engine Companies…………………5
Truck Companies…………………..1
USAR………………………………1
Aircraft Rescue (ARFF)……………1
Breathing Support………………….1
Type 3 Engine……………………...1
Battalion Chief……………………..1
Personnel
Sworn Safety……………………..76
Sworn Non-Safety………………...5
Civilian……………………………6
Total……………………………...87
Minimum Daily Staffing………….20
Incidents
Fires……………………………...499
EMS…………….……………...5,881
Traffic Collisions………………...386
Hazardous Conditions……………302
False Alarms……………………..461
Miscellaneous………………….4,890
Total Incidents……….……...12,419
Development Review
Building Permit Related…………389
Accessory Dwelling Unit……......656
Planned Development…………….64
Business License Review………..277
Totals………………………….1,386
Annual Inspections
Assembly Inspections……………148
R-1/R-2 Inspections……………...301
Title 19 Inspections……………...131
Reinspection's……………………560
Other Inspection Types……………33
Totals…………………………..1,173
Permit Inspections
Alarm Inspections…………………39
Sprinkler Inspections……………...81
Business License Inspections……..66
Fire Final Inspections……………551
Temporary C of O Inspections……..5
Totals…………………………….742
CFC Inspections
Hazardous Materials Inspections…69
Commercial Bldg. Inspections…..296
Operational Permit Inspections…...32
Complaint Inspections…………….39
Totals…………………………….436
Investigations
Accidental………………………...32
Suspicious………………………...38
Intentional………………………...50
Totals…………………………….120
The Santa Maria Fire Department is supported 54.4 percent by the General Fund and 45.6 percent by Measure U. The budget supports both sworn and non-sworn personnel in four divisions: Administration, Operations, Prevention, and Training. As an “all-risk” public safety agency, the Santa Maria Fire Department is responsible for: fire, rescue, emergency medical services; reduction of the community’s fire and life safety risks; prevention and investigation of fires; public safety education; and planning, coordinating, training, and implementing the City’s Emergency Preparedness Plan. With City Council and City Manager support, the department fulfills these responsibilities by providing a full range of fire and life safety programs, equipment, supplies, and assets to the City of Santa Maria’s residents, businesses, visitors, and other City departments. 6 Company Response Times
E1……………….4:28 4:46
T1……………….4:53 4:55
E2……………….5:08 4:40
E3……………….5:38 4:50
E4……………….4:58 4:49
E5……………….5:09 4:55
Medical Structure
Fire
District Response Times
Total Responses
E1………………………….3,189
T1………………………….1,167
E2………………………….2,614
USAR2...……………………...27
E3………………………….2,274
E4………………………….1,802
E5………………………….2,543
E305………………………….30
ARFF 6……………………...116
Prevention…………………….25
Misc…………………………483
Battalion Responses
B2…………………………...246
B3…………………………….70
B4……………………………242
B5……………………………165
Total Responses…………14,993
Employee Acknowledgement
Andrew Garcia ran the most calls again in 2024, at 1,225 calls! We extend our sincere appreciation to Engineer Garcia for his tireless effort and remarkable work ethic, exemplifying a consistently positive demeanor marked by a genuine willingness to assist. * Incidents with multiple units assigned, such as a structure fire, may count as 1 incident but 5 responses
7 Santa Maria Fire Department responded to 52 building fires in and around our community in 2024. The above map depicts the general locations of these incidents in each council district. SMFD recommends having working smoke detectors in all homes. A smoke detector is crucial because it provides an early warning signal of a fire, significantly reducing the risk of fire / related injuries by allowing occupants to safely evacuate before smoke and flames spread. 8 The Santa Maria Fire Department is an All Hazard,
All Risk Fire Department. This requires personnel to
be proficient in multiple disciplines in several
different categories. These can be broadly
categorized into Firefighting, Emergency Medical,
and Special Operations.

In 2024, Santa Maria Firefighters logged over
26,000 hours of department-sponsored training, not
including hours spent preparing for promotions and
special certifications in their off hours.

Each member is expected to perform a minimum of
240 hours of training annually, comprised of
Federal, State, and Local mandates and specialized
training pertinent to our profession.

Department Training Hours
Administration…………………………………........2,343
Driver Operator………………………………….…..1,130
EMS…………………………………………………2,038
Fire Prevention………………………………………...361
Fireground Operations……………………………....7,949
Rescue Practices…………………………………….3,154
Company Training…………………………………..8,682
ARFF………………………………………………….751
Total………………………………………...……...26,408
Training Accomplishments
The Santa Maria Fire Department (SMFD) had a highly productive year in 2024, with an emphasis on maintaining and enhancing the skills of our personnel to meet both mandated and departmental standards. As part of our annual certification process, our team participated in a comprehensive range of training courses, including Emergency Medical Services (EMS), Wildland Firefighting, Structural Firefighting, Confined Space Rescue, and Driver’s Safety. These courses ensure our compliance with OSHA, state, and local requirements while bolstering the expertise of our firefighters.

In addition to routine training, SMFD successfully hosted two Firefighter Academies, welcoming 12 new recruits. The academies were divided into two tracks: a 6-week lateral academy for experienced firefighters and a 12-week entry-level academy. Both programs included a demanding curriculum designed to equip recruits with the skills necessary to perform effectively within our department. After completing their academies, recruits underwent further training and assessments to ensure they met SMFD's high operational standards.

The department also introduced promotional workshops this year to streamline the internal promotion process. These workshops culminated in exams for Battalion Chief, Captain, and Engineer positions providing a pathway for career advancement and leadership development within the department.

To further expand the specialized skills of our personnel, SMFD continued to send members to advanced training in areas such as Urban Search and Rescue (USAR), Peer Support, Nozzle Forward, and Fire Investigation and Plan Checking. 9 2024 Prevention Summary
2024 marked growth for the Fire Prevention Bureau.

The addition of a Fire Inspector I and an Office
Assistant filled previously vacant positions,
strengthening the team. The Bureau also made strides
in its inspection programs, reintroducing the
Commercial Building Inspection program in 2023 and
expanding it in 2024 to include a broader range of
occupancies. To enhance the inspection process, new
Commercial Building Inspection fees were approved
by the City Council in December 2024. Additionally,
a member of the team completed their State task
book, earning certification as a fire investigator and
bringing the total number of certified fire
investigators within the department to two.

Commercial Occupancy Inspections
In 2023, 180 Commercial Building Inspections were
conducted when the program was initiated. In 2024,
296 Commercial Building Inspections were
conducted for a current total of 476. The goal of the
program is to inspect identified commercial properties
approximately every 3 years.

Special Events
One responsibility of the Fire Prevention Bureau that
is often overlooked is special events. The Fire
Prevention Bureau reviews, inspects, and approves,
along with other City Divisions, special events such
as parades, block parties, and outdoor events to
ensure emergency access, fire safety, and temporary
structures installed and maintained in accordance with
the California Fire Code. The Fire Prevention Bureau
reviewed and approved 33 events for 2024.

Fire Investigations
The Fire Prevention Bureau conducted a
total of 120 fire investigations in 2024. Of
those, 50 were determined to be intentional
in nature and resulted in 14 arrests.

Public Outreach
Public outreach was expanded by the Santa
Maria Fire Department when compared to
recent years. The Emergency Services
Specialist with support from the Fire
Prevention Bureau and engine companies
conducted 62 public education outreach
programs which resulted in contact with
approximately 7,000 Santa Maria residents.
10 11
Promotions are a testament to the outstanding skills and leadership brought to the team. The firefighting community is fortunate to have individuals who consistently go above and beyond to ensure the safety and well-being of our community. Congratulations to all on this well-deserved accomplishment! Captain Nicholas
LaMonica
Captain John
Wilkins
Engineer Nick
Ducasse
Engineer Eric
Kam
Engineer Jonah
Rowan
Engineer Leonel
Salas
Engineer Seth
Spears
Kyle Cowger Marc
Eyherabide
Justin Fulcher
Omar Torres
Daniel Chan Joseph Chaparro
Dylan Hathaway Kyle Leon Anthony Ramos
Jhony DiazRodriguez
Ryan Ventura
Supression
Administration
The Santa Maria Fire Department has experienced substantial growth in its administrative structure, reinforcing our commitment to excellence in fire services. This expansion is reflective of our dedication to enhancing organizational efficiency, training capabilities, and civilian safety coordination.

Safety Coordinator
Michael Ortiz
Fire Inspector
Alfonso Rodriguez
Office Assistant
Krystyn Green
Noah Thinger
12 New Limits. These two words were chosen by a recent fire academy graduate to sum up their transformative experience. This sentiment speaks volumes about the leadership and impact of Captain Derek McLeod, who has been an integral contributor to the success and work ethic of countless members of the Santa Maria Fire Department.

Serving as the lead member of the Santa Maria Fire. Department is no small task. Captain McLeod’s teachings, along with those of his fellow cadre members, helped recruits discover untapped potentials within themselves. This is a testament to the respect and leadership Captain McLeod has earned over the years. For more than a decade, Captain McLeod has been a cornerstone of the department, serving not only as a cadre member and lead instructor but also as an active contributor to the apparatus committee, training committee, tools and equipment committee, and as a member of the E-board. From his time as a firefighter to his current role as Captain, he has exemplified leadership, dedication, and commitment to excellence.

We deeply value Captain McLeod’s unwavering dedication to the members of our department and the community we serve. It is with great pride that we congratulate him on his well-deserved nomination for Firefighter of the Year.

Captain
Derek McLeod
After an esteemed 30-year career in the fire service, Deputy Fire Chief Jim Clayton retired at the end of December 2024. Jim’s career with the Santa Maria Fire Department began in 1993 as a Reserve Firefighter. He was hired full-time in 1995 and steadily advanced through the ranks, being promoted to Engineer in 1999, Captain in 2004, Battalion Chief in 2020, and ultimately Deputy Fire Chief in 2023.

Before joining the Santa Maria Fire Department, Jim served in the U.S. Air Force for four years from 1989 to 1993 as a Senior Airman (E4), working as a firefighter. During his military service, he was deployed for both Operation Desert Shield and Desert Storm. Following his military service, Jim worked as a federal firefighter with a Hotshot crew. He transitioned to a civilian firefighter role with the Vandenberg Fire Department and was hired by Santa Maria Fire Department in 1995.

Throughout his tenure with the department, Jim made significant contributions, particularly in grant writing and application. His efforts helped secure approximately $13 million in grant funds, further enhancing the department’s capabilities. Leading up to his retirement, Jim played a crucial role in the transition to Regional Dispatch, working closely with Santa Barbara County to ensure a smooth shift while continuing to support ongoing Fire Department activities.

Deputy Chief
Jim Clayton
Proudly Served
1995-2024
13 14
314 W. Cook Street
Santa Maria, CA 93458
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