Rating Scale
1 – Unacceptable Agency did not submit any required documents (reports / invoices) in timely manner and did not fully expend its allocation in previous years. 2 Agency did not submit more than three of the required documents (reports / invoices) in a timely manner; requires extensive follow-up and/or did not fully expend its allocation in previous years. Agency’s projects have not been “shovel-ready” in the past.
3 – Needs Improvement
Agency has difficulties submitting required documents (reports and/or invoices) in a timely manner, requires follow-up and/or did not fully expend its full allocation. Agency has executed contract amendments due to the inability to expend its full allocation during the contract period. 4 Agency has submitted an invoice and/or report late. Agency is responsive when revisions need to be made.
5 – Satisfactory
Agency does a great job submitting its required documents in a timely manner; expends allocation in a timely manner; and is responsive when revisions need to be made.
NEW – The agency has not received CDBG funding from the City of Santa Maria in the last five years.
NOTE: Agency monitoring review letters mentioned in the staff analysis are available for review upon request.
Please contact City staff.
1. Application Name Alliance for Pharmaceutical Access
Patient Advocacy for Affordable or No Cost Medications – $20,000 Activity Description
Alliance for Pharmaceutical Access (APA) provides a vital service to Santa Maria residents who have chronic or other serious health conditions which require compliance with medication treatments. Through patient advocacy, APA helps provide people with the medications they need, at nominal or no cost. The program is designed to help those who most often encounter barriers to accessing healthcare services such as the uninsured or underinsured and other individuals who are at risk of not receiving access to medications due to language, financial, or other barriers. The program plans on serving 88 unduplicated Santa Maria residents with CDBG funding by securing approximately 264 prescription medications.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
2. Application Name CALM, Inc.
Home Visitation Program – $21,000
Activity Description
CALM’s Home Visitation Program addresses risk factors and provide s targeted support for families at risk of abuse, neglect, and other forms of childhood trauma. CALM clinicians and Mental Health Specialists work within the home or other natural setting using evidence- informed approaches; services address the mental health needs of parents/caregivers postnatally and help to build a strong home foundation through the first 3 years of a child’s life. CALM currently facilitates home visitation services using two evidence- based approaches with proven efficacy in fostering healthy, resilient families.
Attachment C
CALM will provide approximately 60 units of service to 3 clients with CDBG funds. A unit of service is defined as a home visitation.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
• The agency was not recommended for funding in FY 2023 -24 or FY 2024-25. The agency received funding during FY 2022-23 and there were no concerns to report for the fiscal year.
3. Application Name Catholic Charities
Community Services Program – $20,000
Activity Description
The Community Services Program provides food, clothing, rent/utility assistance, case management and referrals. The funds will be used exclusively for the Santa Maria program, providing emergency services to qualifying, low-income clients to allow them to become more stable and self- sufficient. The program will provide 492 units of service to at least 2 46 clients with the use of CDBG funds. Units of service can represent weekly groceries, clothing, hygiene kits, ID vouchers, rental, and utility assistance.
Performance Rating 2
Notes Regarding
Application / CDBG
Performance
• During FY 2023-24 , the agency submitted its first and second quarter reports late. Inaccurate and timely reporting were addressed throughout the fiscal year, as well as the prior fiscal year. Although these errors have been addressed and resolved, City staff will continue to offer technical assistance to ensure proper record keeping and compliance. • In previous monitoring reviews, similar concerns regarding the agency’s timeliness and grant administration were addressed.
• Due to the agency’s ongoing reporting issues, a contingency is implemented for the use of FY 2024- 25 CDBG funds. The funding contract limits the number of line items to two, which includes direct assistance to individuals in the way of utility bill assistance, and the agency’s own utility bills. The intent of this limit is to allow the subrecipient to better meet its reporting deadlines, as well as the required expenditures and people/households served. Failure to meet the reporting or utilization requirements during FY 2024- 25 will result in the subrecipient being ineligible for CDBG funding in FY 2025-26. • The agency has publicly shared that it has had trouble financing appropriate office space to provide many of its services. Documentation of that is in the local Santa Maria Times: Catholic Charities of Santa Maria set to close Aug. 30 due to rent, funding challenges | Local News | santamariatimes.com
• A contribution from an anonymous donor was received and has been crucial to ensuring the center remains operational. It is also said that the agency is to open a second location, though details about the new site are not yet available: Catholic Charities of Santa Maria to remain open after infusion of funding, support | Local News | santamariatimes.com
4. Application Name Community Partners in Caring
Volunteer Caregiving Program – $20,000
Activity Description
Through community volunteers, Community Partners in Caring provides door-through-door transportation to medical and other health/wellness appointments; friendly visits; reassurance calls; shopping and other day -to- day errands for those that are unable to leave their home without assistance.
Attachment C
With the use of CDBG funds, this program will provide 342 units of service to 19 seniors. Services include prescription and grocery shopping, friendly visits/calls, and food delivery.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
5. Application Name NEW Council on Alcoholism and Drug Abuse (CADA) Daniel Bryant Youth and Family Center Treatment Program – $21,000 Activity Description
CADA is requesting funds to continue supporting Santa Maria youth who need outpatient treat ment for substance use disorders (SUDs) or mental health disorders. CADA also provides early intervention services for youth who may not have a SUD diagnosis but are experimenting with alcohol or drugs or have mental health or behavioral concerns that puts them at risk for addiction. This program will provide approximately 260 units of service to 5 unduplicated individuals with the use of CDBG funding. A unit of service is defined as an hour of individual, group or family counseling, or case management services.
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
• The agency has not received CDBG funding since FY 2019-20. • The Santa Maria Daniel Bryant Youth and Family Center is located at 526 East Chapel Street in Santa Maria. Because the facility is too small to accommodate the need for increased service delivery for the clients served, CADA has been conducting a capital campaign for the purchase of a new facility.
• The agency is currently in escrow for the purchase of a facility located at 123 E. Jones Street in Santa Maria and anticipate moving in March 2025.
6. Application Name Domestic Violence Solutions for Santa Barbara County (DVS) Santa Maria Domestic Violence Shelter – $21,000
Activity Description
DVS is requesting funds to support its Santa Maria emergency shelter for survivors of domestic violence . The emergency safe house includes eight two-bedroom apartments and can accommodate a maximum of 68 occupants. Client advocates and clinicians staff this shelter and assist clients with a wide range of case management and counseling services. The North County Housing First Advocate works with clients to secure transitional and long-term housing for clients once their 60-d ay shelter stay has ended and the Job & Life Skills coordinator assists with job training, certifications, job searches, and financial literacy. This program will provide approximately 112 units of service to four unduplicated individuals (families) with the use of CDBG funding. A unit of service is defined as a bed night.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
• During FY 2022-23 DVS did not fully expend its allocation; however, the agency has implemented procedures to ensure that operations are managed in an effective and efficient manner.
• The agency received funding during FY 2023 -24 and there were no concerns to report.
Attachment C
7. Application Name
Family Service Agency of Santa Barbara County – Santa Maria Valley Youth & Family Center
Long-Term Care Ombudsman – $21,000
Activity Description
Family Service Agency —Santa Maria Valley Youth & Family Center (FSA - SMVYFC) operates the Long- Term Care Ombudsman (LTCO) program in Santa Barbara County. LTCO advocates for residents living in all of Santa Barbara County's long-term care facilities which includes 53 facilities (4 skilled nursing facilities and 49 residential care facilities) operating in the City of Santa Maria. LTCO staff and volunteers will provide unannounced facility visits to ensure the environment is clean and safe; resolve resident quality of care issues; witness Advanced Health Care Directives (legally required); prevent resident evictions; and provide information about care options. The LTCO program also operates a crisis line for calls made outside of regular business hours. This program will serve 1 61 unduplicated individuals with at least 2,415 units of service with the use of CDBG funds. A unit of service would be a facility visit . Facility visits are unannounced and help prevent abuse and neglect. Visits also
ensure residents have
access to Ombudsman Representative to resolve quality of care issues, as well as information about residents' rights, and to witness advanced health care directives.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
• During FY 2019- 20, the agency did not expend $720.45 of its grant allocation. (Safe Child Program)
• D uring FY 2020 -21 the agency received capital funding and did not expend $2,197.60 of its allocation.
• City staff have addressed these issues in the agency’s monitoring letters. • The agency received funding in FY 2022 -23, there were no concerns reported in the monitoring review.
8. Application Name Fighting Back Santa Maria Valley (FBSMV) Homeless Children and Youth Services – $21,000
Activity Description
The Students in Transition program provides essential services to children and youth experiencing homelessness in the Santa Maria Bonita School District. The goal of this program is to provide exceptional holistic services that help stabilize home lives and house children experiencing homelessness.
The intended outcome is to house the unsheltered children of Santa Maria, improve attendance and school participation, and connect youth and their families to services they may need to
succeed in school mentally and
physically. The program will serve 33 unduplicated individuals with 825 units of service with the use of CDBG funds. The agency will offer comprehensive services to youth and their families including services that provide educational support services, basic needs and well -being services, and coordination and communication services.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
• Agency submitted its FY 2023-24 first quarter report late. • Agency is responsive when revisions need to be made.
Attachment C
9. Application Name Foodbank of Santa Barbara County
Nutritional Security for the City of Santa Maria – $22,000 Activity Description
The agency will purchase culturally relevant foods, with an emphasis on fresh produce, for distribution to clients residing in the City of Santa Maria. Foods will be distributed at Foodbank's direct-to-client programs, including children's nutrition programs, mobile food pantries, mobile farmer's markets, and Older Adult Nutrition programs. This program will provide approximately 13,696 units of service (meals) to 428 unduplicated individuals with the use of CDBG funding.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
10. Application Name Good Samaritan Shelter
Freedom Warming Center – $21,000
Activity Description
Freedom Warming Centers (FWC) provide overnight shelter to homeless and chronically homeless individuals
to escape winter weather conditions that
could be life -threatening. Guests are provided with a hot meal for dinner , breakfast items in the morning, a warm place to sleep and access to resources designed to meet their immediate needs. FWC are low-barrier and accepts individuals with pets. The shelter activates when winter conditions reach 35 degrees or less and/or there is a 50 percent chance of rain two or more nights in a row between November 15th and March 30th. The program will provide 740 shelter bed nights to approximately 74 unduplicated individuals with the use of CDBG funding.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
• The Freedom Warming Center program was formerly administered by the Unitarian Society of Santa Barbara. Fiscal Year 2021-22 was the first year the program was managed by Good Samaritan Shelter. • During FY 2021- 22, the agency was unable to expend $7,288.53, approximately 49 percent of its allocation. The agency reported that it received a significant amount of funding through the Emergency Solutions Grants – CARES Act (ESG-CV) used “to prevent, prepare for, and to respond to coronavirus.” The agency informed staff that HUD was adamant about expending these funds first, therefore most of the costs associated with this program were billed to ESG -
CV. The agency
informed City staff that there will be no funding provided through ESG - CV during the 2022-23 fiscal year and will not have any issues expending its full allocation. During FY 2021- 22, the agency also submitted its second quarter report late.
• There were no concerns addressed during the agency’s monitoring review for FY 2022-23, nor FY 2023-24.
• Agency is responsive when revisions need to be made.
Attachment C
11. Application Name Good Samaritan Shelter
Homeless Shelter Programs – $21,000
Activity Description
Good Samaritan Shelter (GSS) is the sole homeless shelter provider in the Santa Maria Valley, addressing critical unmet needs for individuals and families experiencing homelessness. The emergency shelter provides shelter, food, mental/physical health care, and clothing for homeless people and families on a year -round basis. GSS operates the Santa Maria Emergency Shelter serving up to 90 clients nightly, offering stays of up to 90 days with extensions based on housing progress. Case managers play a vital role in helping clients secure employment, budget, save, and transition to permanent housing. This program will provide 630 shelter bed-nights to approximately 7 unduplicated people with the use of CDBG funds.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
12. Application Name
Independent Living Resource Center (ILRC)
Community Based Living for Older Adults and People with Disabilities – $21,000
Activity Description
Diversion services prevent homelessness and institutionalization amongst individuals with disabilities and older adults. Transition services facilitate the transition from an institutional setting, such as a skilled nursing facility (SNF) or hospital, or homelessness to community -
based living for the same
demographic. Clients receive individualized training from staff to learn adaptive skills and practice essential life activities. The agency provides (among other services) peer role modeling and support with adapting to a newly acquired disability or lifelong disability experience, applying for benefits, locating affordable/accessible housing, personal assistance training, and referrals so that consumers may maintain their home and independent living status. This program will serve 8 unduplicated individuals with 64 units of service with the use of CDBG funds. The unit of service is the number of times the agency engages with an individual to reach their desired service outcome by providing services such as housing navigation, assistive technology, advocacy, vocational support, and more.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
13. Application Name Meals on Wheels Santa Maria Valley, Inc. – $21,000 Activity Description
Meals on Wheels Santa Maria Valley (MOW) provides home delivery of nutritious, hot meals to low-income elderly and disabled community members with special dietary needs. MOW addresses combating hunger, and reducing isolation, which are prevalent in our indigent elderly homebound clients.
Home delivered meals drastically reduce the need for an assisted living placement. The service goes well beyond the delivery of a meal, the agency provides informal health and welfare checks . This program will serve 21 unduplicated seniors with 8,400 meals and visits for a whole year with the use of CDBG funds.
Performance Rating 5
Attachment C
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
14. Application Name NEW New Beginnings Counseling Center (NBCC) Safe Parking Shelter and Rapid Rehousing Program – $20,000 Activity Description
The services provided would include comprehensive rapid rehousing services provided by the program, with the goal of helping vehicular homeless Santa Maria residents to transition back into permanent and traditional housing.
Rapid rehousing services would include all aspects of housing navigation to help Santa Maria residents find and successfully gain access to hous ing, as well as housing retention services to assist them in maintaining their housing.
This program will serve 3 unduplicated individuals with 144 units of service with the use of CDBG funds. A unit of service is defined as a unit of rapid rehousing case management service.
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
• Agency has not received CDBG funding from the City of Santa Maria in the past. The agency has been consistently funded by the City of Santa Barbara, County of Santa Barbara, and City of Goleta CDBG funds. • There is currently an ordinance in place that does not allow for safe parking in the city limits. As a result, New Beginnings would need to use the funding in other ways to assist the unhoused besides using it for safe parking.
15. Application Name North County Rape Crisis and Child Protection Santa Maria Services – $20,000
Activity Description
The Santa Maria Program provides education, prevention, and intervention services to victims of sexual assault and child abuse. This includes 24- hour Hotline assistance, emotional support, and case management, ChildSAFE education programs, individual and support group counseling services, and accompaniment to hospital, law enforcement, Sexual Assault Response Team (SART) facilities, and court. This program will serve 513 unduplicated individuals with 1,539 units of service with the use of CDBG funds. Each unit of service represents separate service and/or contact received by an individual client which may include accompaniment, counseling, follow up, referral, classroom presentations, in-service training, and mandated reporter trainings.
Performance Rating 5
Notes Regarding
Application / CDBG
Performance
• Agency submits invoices and quarterly reports in a timely manner. • Agency is responsive when revisions need to be made.
Attachment C
16. Application Name NEW SMOOTH, Inc.
Senior Dial A Ride – $21,000
Activity Description
The Senior Dial A Ride program provides origin to destination transportation for seniors. Wheelchair accessible vans are available to take seniors to medical appointments, grocery shopping, to the beauty parlor, to visit a friend, or for any reason. Many of the clients do not have alternate transportation available, often do not qualify for services such as ADA and cannot afford other private options such as taxis. This program allows clients the independence of being able to schedule transportation on their own. This program will serve approximately 1,155 unduplicated seniors with approximately 2,310 units of service (rides) with the use of CDBG funds.
Performance Rating N/A
Notes Regarding
Application / CDBG
Performance
• Agency has not received CDBG public service funding since FY 2015-
16. 17. Application Name The Salvation Army
Hot Lunch Program – $21,000
Activity Description
The program helps decrease and prevent food insecurity and helps provide a means to help them achieve economic stability. The Hot Lunch Program will provide hot and nutritious lunches, free of charge, Monday through Friday, from 11:30 AM to 12:30 PM, at The Salvation Army's Santa Maria Corps Community Center. The program is offered and served to all people in Santa Maria facing hunger or lack consistent access to a food source to address food insecurity. As such, program beneficiaries are primarily low-income and homeless households. Each meal consists of a main course, fruits, vegetables, dessert, and beverage, with consideration given to special dietary needs. This program will serve 2,067 individuals with 8,268 meals with the use of CDBG funds.
Performance Rating 4
Notes Regarding
Application / CDBG
Performance
• During FY 2020-21, the agency submitted its first quarter report late and did not expend $208.47 of its grant allocation. In the agency’s FY 2020- 21 monitoring letter, City staff addressed issues regarding the agency’s timeliness, administrative capacity, and file retention. • The agency did not apply for funding during FY 2021-22. • During FY 2022- 23, the agency did not expend $0. 45 of its overall allocation due to discrepancies in the agenc y’s invoices. This was addressed in the agency’s monitoring review letter.
• There were no concerns addressed during the agency’s monitoring review for FY 2023-24.
STAFF NOTES: The number of people served with the use of CDBG funds (reference Beneficiary Information tab), and units of service (reference Beneficiary Information tab) are based upon the information entered in the grant application via Zoom Grants. The Beneficiary Information tab is a new feature Staff added in the grant application to help determine the impact of CDBG funding.
Attachment C