Attachment D
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA,
AWARDING A PROFESSIONAL SERVICES
AGREEMENT FOR ON-CALL ENVIRONMENTAL
PLANNING AND PERMITTING SERVICES
TO EMC PLANNING GROUP, INC.
WHEREAS, the need exists for the City to obtain prompt professional Environmental Planning and Permitting Services to support municipal improvement projects; and
WHEREAS, on February 24, 2025, the City issued a Request for Proposal (RFP) for On-Call Environmental Planning and Permitting Services for projects within the City and notified firms that specialize in this work, including those firms who had expressed interest, as well as those who had previously completed work for the City; and
WHEREAS, on March 24, 2025, the City received seven proposals from firms that perform this work; and
WHEREAS, staff formed a selection committee to independently review and score each firm’s proposal based on specific criteria in the RFP; and
WHEREAS, following deliberations, the selection committee determined that EMC Planning Group, Inc. satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed On-Call Environmental Planning and Permitting Services; and
WHEREAS, the firm will provide services on an on-call, as-needed, project-specific basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement; and
WHEREAS, the City determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
2 SECTION 1 . A Professional Services Agreement for On-Call Environmental Planning and Permitting Services is awarded to EMC Planning Group, Inc. for a term that ends on June 30, 2026, at 11:59 pm with an annual fee not to exceed $1,000,000; and
SECTION 2. The City Manager, or designee, is authorized to execute the Professional Services Agreement upon receipt of information required by the Request for Proposal; and
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Cle rk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 15th day of April 2025.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager