Proposed Supplemental Budget Requests
Mid-Cycle Budget FY 2025-26
2025-26 Move Forwared Hold
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Ongoing One-Time General Fund CAO General Liability Subrogation Reserve Transfer Out from General Fund to General Liability Fund for Subrogation Reserve.
313,000 313,000
General Fund CAO Workers' Compensation Equipment
Mitigation Reserves
Transfer Out from General Fund to Workers' Compensation Fund for Equipment Mitigation Reserve.
20,000 20,000
General Fund CD Animal Services Contract Requesting funding to account for annual increases in the Animal Services contract with Santa Barbara County. Increases are required to continue services and are included in the contract previously approved by the City Council.
107,924 107,924
General Fund CD Augment Building Staffing to Provide
Improved Customer Service & Turnaround
Times
Dramatic increases in development have triggered corresponding increases in Building permit volume and associated revenue, while staffing levels have remained the same and permit review time has lengthened. In order to meet the needs of the public and expedite development, which will create new community amenities while also generating new sales and property tax revenue once construction is complete, a small portion of the increased revenue should be utilized to augment the staff of the Building Division.
1.00 135,660 135,660
Measure U FD Wellness Physicals The Department is requesting funding for annual physicals for its personnel to continue the successful program initiated in FY22-23 through a one-time Assistance to Firefighters Grant. Annual physicals provide an excellent tool for monitoring the health and wellbeing of firefighters during their careers. Monitoring for typical occupational risks establishes early detection from risk factors common throughout the industry, such as cancer, heart disease, and orthopedic injuries.
65,000 65,000
General Fund FD Medical Supplies The majority of Fire Department emergency responses are for medical assist. Due to the increased call volume and increased costs of medical supplies, the Fire Department is requesting an increase in appropriations to provide the necessary personal protective equipment (PPE) for its members to ensure proper body substance isolation (BSI) while providing care for the residents of the City. 25,000 25,000
General Fund FD Utilitiy Operating Expenses The Fire Department is requesting an increase to the base budget for several utility accounts. In the past, the department has managed to fund increases in these accounts by transferring funds from other operating accounts. Due to on-going utility fee increases and additional personnel adding to the demand for those utilities, the department can no longer fund these expenses through transfers from other accounts.
57,000 57,000
General Fund
Capital Projects-General
FIN Purchasing Manager Establish Centralized Purchasing Function within Finance Department. Funding is split as follows: 49% General Fund, 23% Water and Wastewater Funds, 19% Solid Waste Collection and Solid Waste Disposal Funds, 4% Assessment Districts, 5% Public Transit Fund.
0.49 65,517 65,517
General Fund FIN Grant Manager Funding Allocation Split As part of the budget balancing exercise, the Finance Department proposed increasing the allocation of the Grant Manager position to the Transit Fund from 50% to 75%, thereby reducing the allocation to the General Fund from 50% to 25%.
-0.25 (45,000) (45,000)
General Fund PD Cal-ID Fingerprinting Annual Maintenance Annual maintenance costs weren't included in original request for funding for this equipment which is eligible for SB720 Funding. This amount is requested to be funded with elibile dollars through the SB720 program and allocate annually into the budget. This maintenance agreement is for the CAL-ID fingerprinting equipment used by the department and is the sole provider for the California Department of Justice Automated Finterprint Identification System (AFIS).
8,900 8,900
General Fund PW Plumbing Supplies Increases for PW Buildings accounts to cover cost increases due to inflation. - Plumbing Supplies
5,000 5,000
General Fund PW Police-Dept 8,000 8,000
General Fund PW Custodial Supplies-In House 8,000 8,000 General Fund PW P&R Building Maint 7,000 7,000
General Fund PW Contractual & Prof Service 15,000 15,000 General Fund PW Elevator Service 8,000 8,000
General Fund PW Pest Control Service 2,000 2,000
ATTACHMENT G
1 Proposed Supplemental Budget Requests
Mid-Cycle Budget FY 2025-26
2025-26 Move Forwared Hold
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Ongoing One-Time General Fund PW RECLASS: Senior Project Manager to
Principal Civil Engineer
Reclassification: Senior Project Manager to Principal Civil Engineer.
Senior Project Manager incumbent is currently filling in the Principal Civil Engineer role via MUP. Once the position gets reclassed, the Senior Project Manager will be dropped.
0.00 36,369 36,369
General Fund PW GIS As Built Conversion GIS As Built Conversion is needed to complete a back log of development and capital plans. Funded by incoming revenues from encroachment permits. Anticipated revenue increase from added encroachment permit fees for GIS Conversion. Revenues will be in account 001-709-32-01 P/W ENG COST RECOVERY.
50,000 50,000
General Fund PW Unhoused Encampment Cleanup NEW funding request for unhoused encampment cleanup. Governor Newsom put executive order N-1-24 into place in July of 2024 where local governments are encouraged to follow the order in homeless encampment cleanup. The City has averaged about $12,000 per month in homeless encampment cleanup. ARPA funding for this need will be fully spent by the end of this FY
144,000 144,000
Measure U RP RECLASS: Laborer III (PT) to Facility
Specialist II (PT)
Requesting to reclassify a currently filled Laborer III to Facility Specialist III to correctly account for the work being performed in this role. This role is a lead position that includes scheduling day-to-day tasks, training new-hires, and liaising with other programming staff to ensure efficiency of operations. - Laborer III (ZL3R-E007) - -
General Fund RP RECLASS: Recreation Supervisor to
Facilities Supervisor
To more accurately define the essential duties and functions of the work being done in this position, we are requesting to reclassify the current Recreation Supervisor who oversees all Rec and Parks buildings and facilities, to a Facilities Supervisor. -Recreation Supervisor (RSRR-G004)
20,000 20,000
General Fund RP RECLASS: Program Leader to Business
Leader
Requesting to reclassify a currently filled Program Leader to Business Leader to correctly account for the work being performed in this role. In the past fiscal year, the functions of this position have been expanded to include the facilities maintenance division of the department, which contributes directly to supporting community events and programs. - Program Leader (PRLR-M001)
20,000 20,000
General Fund Total 1.24 743,370 333,000 128,824 - 614,546 333,000 Water FIN Purchasing Manager Establish Centralized Purchasing Function within Finance Department. Funding is split as follows: 49% General Fund, 23% Water and Wastewater Funds, 19% Solid Waste Collection and Solid Waste Disposal Funds, 4% Assessment Districts, 5% Public Transit Fund.
0.18 22,597 22,597
Water FIN RECLASS: Maintenance Worker I to
Maintenance Worker II
Fund the Maintenance Worker I positions in Collections, Water, and Wastewater as Maintenance Worker II positions to allow for flexible staffing across the team, creating growth opportunities based on performance within the series. This change will align the Maintenance Worker I/II classification as a flex series throughout the Department (Solid Waste Disposal already has the flex.) MAINTENANCE WORKER I (MW1U-G003)
0.00 22,784 22,784
Water UT Administrative Leader Add one Administrative Leader position to the Utilities Finance Services group in the Business Division. -Administrative Leader
0.25 43,198 43,198
Water UT Regulatory Compliance Manager Add a second Regulatory Compliance Manager to increase to two funded positions. One of the two positions will oversee Regulatory Compliance in Water (Conservation, Cross Connection, Water Supply, and Water Quality) and the other will oversee Regulatory Compliance in Wastewater (Plant, Laboratory, Pre-Treatment, and Stormwater).
0.34 77,088 4,000 77,088 4,000
Water UT Credit Card Processing Fee Establish base budget to fund at the appropriate level based on prior fiscal years expenses.
300,000 300,000
Water UT Overtime Increase base budget to fund at the appropriate level based on prior fiscal years expenses.
120,000 120,000
Water UT Special Department Supplies Increase base budget for Special Department Supplies. 25,000 25,000 Water UT Technology Operations & Maintenance Increase base budget for Wonderware Technical Support. 1,900 1,900 Water UT Permit Fees - Reg Comp Increase base budget for drinking water permit fees. 28,800 28 ,800
Water UT Professional Services Increase the base budget to update the Emergency Response Plan and the Urban Water Management Plan.
150,000 150,000
Water UT Promotion and Publicity - Cross
Connection
Increase base budget for outreach specific to Cross Connection (backflow).
5,000 5,000
Water UT Drinking Water Lab Fees Increase the base budget for lab fees for lead and copper analysis testing, and additional sampling.
20,000 20,000
Water UT Backflow Assembly Testing Increase base budget for Sprypoint backflow module annual costs. 10,200 10,200
ATTACHMENT G
2 Proposed Supplemental Budget Requests
Mid-Cycle Budget FY 2025-26
2025-26 Move Forwared Hold
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Ongoing One-Time Water UT RECLASS: PT Staff Assistant to FT
Regulatory Compliance Specialist I/II
Upgrade the vacant Staff Assistant (PT-32) to a full-time Regulatory Compliance Specialist I/II position, to be assigned to Water Supply in the Water Division.
0.20 73,351 4,000 73,351 4,000
Water Total 0.97 899,918 8,000 877,321 8,000 22,597 - Wastewater FIN Purchasing Manager Establish Centralized Purchasing Function within Finance Department. Funding is split as follows: 49% General Fund, 23% Water and Wastewater Funds, 19% Solid Waste Collection and Solid Waste Disposal Funds, 4% Assessment Districts, 5% Public Transit Fund.
0.05 6,572 6,572
Wastewater CMO RECLASS: Maintenance Worker I to
Maintenance Worker II
Fund the Maintenance Worker I positions in Collections, Water, and Wastewater as Maintenance Worker II positions to allow for flexible staffing across the team, creating growth opportunities based on performance within the series. This change will align the Maintenance Worker I/II classification as a flex series throughout the Department (Solid Waste Disposal already has the flex.) MAINTENANCE WORKER I (MW1U-G003)
0.00 11,392 11,392
Wastewater UT Administrative Leader Add one Administrative Leader position to the Utilities Finance Services group in the Business Division. -Administrative Leader
0.25 42,198 1,000 42,198 1,000
Wastewater UT Regulatory Compliance Manager Add a second Regulatory Compliance Manager to increase to two funded positions. One of the two positions will oversee Regulatory Compliance in Water (Conservation, Cross Connection, Water Supply, and Water Quality) and the other will oversee Regulatory Compliance in Wastewater (Plant, Laboratory, Pre-Treatment, and Stormwater).
0.66 152,943 4,000 152,943 4,000 Wastewater UT Credit Card Processing Fee Establish base budget to fund at the appropriate level based on prior fiscal years expenses.
56,000 56,000
Wastewater UT Overtime Increase base budget to fund at the appropriate level based on prior fiscal years expenses.
28,000 28,000
Wastewater UT Technology Operations & Maintenance Increase base budget for Wonderware Technical Support. 1,900 1,900 Wastewater UT Percolation Pond Operations & Maint. Increase base budget for percolation pond maintenance. 150,000 150,000 Wastewater UT Other Maint & Operation Increase base budget to fund the cost to clean digester #3 at the Wastewater Treatment Plant
50,000 50,000
Wastewater UT Division Disposal Costs Increase base budget to fund disposal costs. 35,000 35,000 Wastewater UT Contractual & Prof Serv - Reg Comp Increase base budget to hire a consultant for Stormwater Total Maximum Daily Load (TMDL) monitoring and sampling.
50,000 50,000
Wastewater UT Utilities - Electric Increase base budget for monthly PG&E electrical costs. 122,730 122,730 Wastewater Total 0.96 706,735 5,000 700,163 5,000 6,572 - Solid Waste Collection FIN Purchasing Manager Establish Centralized Purchasing Function within Finance Department. Funding is split as follows: 49% General Fund, 23% Water and Wastewater Funds, 19% Solid Waste Collection and Solid Waste Disposal Funds, 4% Assessment Districts, 5% Public Transit Fund.
0.08 10,494 10,494
Solid Waste Collection UT RECLASS: Maintenance Worker I to Maintenance Worker II
Fund the Maintenance Worker I positions in Collections, Water, and Wastewater as Maintenance Worker II positions to allow for flexible staffing across the team, creating growth opportunities based on performance within the series. This change will align the Maintenance Worker I/II classification as a flex series throughout the Department (Solid Waste Disposal already has the flex.) MAINTENANCE WORKER I (MW1U-G003)
0.00 11,392 11,392
Solid Waste Collection UT Administrative Leader Add one Administrative Leader position to the Utilities Finance Services group in the Business Division. -Administrative Leader
0.25 42,198 1,000 42,198 1,000
Solid Wast
e Collection UT RECLASS: Office Assistant I/II to (New
Position) Utilities Technician
Create the new classification of Utilities Technician and upgrade three existing positions of Office Assistant I/II in the Utilities Department to the new classification.
0.00 58,260 58,260
Solid Waste Collection UT Credit Card Processing Fee Establish base budget to fund at the appropriate level based on prior fiscal years expenses.
70,000 70,000
Solid Waste Collection UT Commercial Organics Program Increase base budget to provide funding consistent with the operation management agreement for the food waste collection program. Contract approved by City Council via Resolution 2024-138. 25,000 25,000
Solid Waste Collection UT Commercial Dumpsters Parts Increase base budget to fund commercial dumpster refurbishment.
Refurbishing commercial dumpsters is more cost-effective than purchasing new dumpsters. CMEP UT-02 & UT-05 reflect reduced budget requests.
35,200 35,200
Solid Waste Collection UT Overtime Increase base budget to fund at the appropriate level based on prior fiscal years expenses.
174,000 174,000
ATTACHMENT G
3 Proposed Supplemental Budget Requests
Mid-Cycle Budget FY 2025-26
2025-26 Move Forwared Hold
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Ongoing One-Time Solid Waste Collection UT Rentals Increase base budget for rental costs. 31,800 31,800 Solid Waste Collection UT Routeware Support Services Increase base budget for Routeware Support Fees. 69,282 69,282 Solid Waste Collection Total 0.33 527,626 1,000 517,132 1,000 10,494 - Solid Waste Disposal FIN Purchasing Manager Establish Centralized Purchasing Function within Finance Department. Funding is split as follows: 49% General Fund, 23% Water and Wastewater Funds, 19% Solid Waste Collection and Solid Waste Disposal Funds, 4% Assessment Districts, 5% Public Transit Fund.
0.11 14,157 14,157
Solid Waste Disposal UT Lead Account Clerk Add one Lead Account Clerk position to provide oversight and direction to the Scalehouse team for Solid Waste Disposal.
1.00 107,538 4,000 107,538 4,000 Solid Waste Disposal UT Administrative Leader Add one Administrative Leader position to the Utilities Finance Services group in the Business Division. -Administrative Leader
0.25 42,198 1,000 42,198 1,000
Solid Waste Disposal UT Credit Card Processing Fee Establish base budget to fund at the appropriate level based on prior fiscal years expenses.
250,000 250,000
Solid Waste Disposal UT Recycling Park Operations Establish base budget for green waste hauling from Recycle Park at Santa Maria Regional Landfill to Engel and Gray processing facility.
Contract approved by City Council via Resolution 2024-138.. 275,000 275,000
Solid Waste Disposal UT Overtime Increase base budget to fund at the appropriate level based on prior fiscal years expenses.
150,000 150,000
Solid Waste Disposal UT Rentals Increase base budget for rental costs. 31,800 31,800 Solid Waste Disposal UT Paradigm Annual Support Fees Increase base budget to fund Paradigm Annual Support Fees. 36,870 36,870 Solid Waste Disposal Total 1.36 907,563 5,000 893,406 5,000 14,157 - Library LIB Black Gold Service Fee The Black Gold Cooperative Library Systems membership fee has a marginal annual increase for services, projected at 10% in FY25/26. 35,000 35,000
Library Total 0.00 35,000 - 35,000 - - -
Equipment CMO Replacement of Business Assets 1,835,020 1,835,020 Equipment CMO Replacement of Communication Assets 1,562,150 1,562,150 Equipment Total 0.00 - 3,397,170 - 3,397,170 - - Fleet Services CMO Various Budget Increases These requests are not to expand the budget, but rather to keep up with the existing needs of the City Fleet maintenance requests and repairs. Costs increases are due to limited supply, expansion of City Fleet and inflation. Cost increases for contract labor have also increased substantially due to inflation. - Special Dept Supplies 206,000 206,000
Equipment Total 0.00 206,000 - 206,000 - - - Assessment Districts FIN Purchasing Manager Establish Centralized Purchasing Function within Finance Department. Funding is split as follows: 49% General Fund, 23% Water and Was
tewater Funds, 19% Solid Waste Collection and Solid
Waste Disposal Funds, 4% Assessment Districts, 5% Public Transit Fund.
0.04 4,453 4,453
Northwest Landscape District Total 0.04 4,453 - - - 4,453 - Public Transit FIN Grant Manager Funding Allocation Split As part of the budget balancing exercise, the Finance Department proposed increasing the allocation of the Grant Manager position to the Transit Fund from 50% to 75%, thereby reducing the allocation to the General Fund from 50% to 25%.
0.25 45,000 45,000
Public Transit FIN Purchasing Manager Establish Centralized Purchasing Function within Finance Department. Funding is split as follows: 49% General Fund, 23% Water and Wastewater Funds, 19% Solid Waste Collection and Solid Waste Disposal Funds, 4% Assessment Districts, 5% Public Transit Fund.
0.05 6,704 6,704
Public Transit PW Guadalupe Consolidation Proposed consolidation of Guadalupe transit that will begin July 1st 2025. If consolidation is confirmed, the City of Santa Maria will be able to apply for Guadalupe's TDA claim and Guadalupe's 5311 FTA funds.-*New Account* Guadalupe Ops & Maint
719,722 719,722
Public Transit PW Transit Operations & Maintenance
Contract
Increase for Operations & Maintenance Contract account to cover the increase in operating costs due to the new route to San Luis Obispo that will begin in the next fiscal year. This will be funded 50/50 with FTA section 5307 and California TDA funds.
246,474 246,474
Public Transit PW Micro Transit Operations & Maintenance Increase for Mirco transit account to cover the operating and maintenance of running this pilot service. With the continued success of the micro transit program, we will be extending the pilot program into the 25-26 fiscal year. This will be funded 50/50 with FTA section 5307 and California TDA funds.
132,000 132,000
Public Transit PW RECLASS: Transit Assistant to Transit Outreach Specialist
Increase for the reclassification of the "Transit assistant" position to the Transit Outreach Specialist.This will be funded 50/50 with FTA section 5307 and California TDA funds.
0.00 106,632 106,632
ATTACHMENT G
4 Proposed Supplemental Budget Requests
Mid-Cycle Budget FY 2025-26
2025-26 Move Forwared Hold
Fund Name Dept SBR Title SBR Description FTEs Ongoing One-Time Ongoing One-Time Ongoing One-Time Public Transit PW Various Budget Adjustments As of July 1st, 2023, the Breeze has been consolidated with Transits regular fixed route, which has resulted in some 067 accounts being unnecessary. These accounts will not need appropriations in FY2025 - 26 and beyond. - OFFICE SUPPLIES&MATERIAL
(811,206) (811,206)
Public Transit PW Transit Low No Account Adjustments Due to the increase in bus prices since the initial award in the 2022 fiscal year, we have to increase our state match portion. Additionally, increasing the federal portion to match the exact amount we were awarded.
842,374 842,374
Public Transit PW RECLASS: from Transit Manager to
(Dept) Director of Mobility
The (Dept) Director of Mobility plays a direct role in helping shape transportation and infrastructure policies, programs, and strategic investments to ensure they are designed, managed, and operated in accordance with the City’s commitment to helping underserved communities, increasing economic development opportunity, creating a more vibrant City, improving public safety, and addressing climate change action goals. - This will be funded 50/50 with FTA section 5307 and California TDA funds.
76,899 76,899
Public Transit Total 0.30 1,364,599 - 1,357,895 - 6,704 - Insurance Funds - General
Liability
CAO Operating Expenses (840) (840)
Insurance Funds - General
Liability
CAO Equipment Maintenance 3,600 3,600
Insurance Funds - General
Liability
CAO Contracts and Services 1,986,938 1,986,938 Insurance Funds - General
Liability
CAO General Liability Subrogation Reserve 313,000 313,000 Insurance Funds - General Liability Total 0.00 1, 989,698 313,000 1,989,698 - - 313,000 Insurance Funds - Workers'
Compensation
CAO Claims Expenses 3,124,016 3,124,016
Insurance Funds - Workers'
Compensation
CAO Contracts and Services 960,441 960,441
Insurance Funds - Workers'
Compensation
CAO Workers' Compensation Equipment
Mitigation Reserves
20,000 20,000
Insurance - Funds Workers' Compensation Total 0.00 4, 084,457 20,000 4,084,457 - - 20,000 Grand Total 5.20 11,469,419 4,082,170 10,789,896 3,416,170 679,523 666,000
ATTACHMENT G
5