COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: June 17, 2025
SUBJECT: Adoption of Resolutions to Award Eight Professional Services Agreements for On-Call Civil Engineering and Surveying Services
Description:
The City Council will c onsider approving the award of Architecture and Structural Engineering Services to 5 consultants: 1) Bengal Engineering, Inc.; 2) Bethel Engineering, Inc. ; 3) Cannon Corporation; 4) Nichols Consulting Engineers; 5) Omni Design Inc.; 6) Psomas; 7) Wallace Group 8) Water Systems Consulting, Inc.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pur suant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATIONS:
1. Adopt a Resolution awarding a Professional Services Agreement to Bengal Engineering, Inc. in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and
2. Adopt a Resolution awarding a Professional Services Agreement to Bethel Engineering in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and
3. Adopt a Resolution awarding a Profess ional Services Agreement to Cannon Corporation in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and
4. Adopt a Resolution awarding a Professional Services Agreement to Nichols Consulting Engineers in the amount of $300,000 for On-Call Architecture and Structural Engineering Services; and
5. Adopt a Resolution awarding a Professional Services Agreement to Omni Design Inc.in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and
6. Adopt a Resolution awarding a Professional Services Agreement to Psomas in the amount of $300,000 for On-Call Architecture and Structural Engineering Services; and 2 7. Adopt a Resolution awarding a Professional Services Agreement to Wallace Group in the amoun t of $300,000 for On -Call Architecture and Structural Engineering Professional Services; and
8. Adopt a Resolution awarding a Professional Services Agreement to Water Systems Consulting, Inc. in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and
BACKGROUND:
The City owns, operates, and maintains municipal infrastructure, structures, and facilities throughout the City. The City has active and pending projects that require technical assistance from Civil Engi neering firms and Professional Surveyors. While the City employs Civil Engineers on staff, these buildings and facilities require professional engineering beyond the capabilities of the existing staff and fall outside the normal workloads; therefore, nece ssitating the hiring of outside consultants for these services.
Having on-call consultants who can provide these services will allow the City to deliver projects in a timely manner.
DISCUSSION:
On March 13, 2025, a Request for Proposal was issued and advertised through the City website. In addition, notification emails were sent to firms who expressed interest in providing Civil Engineering and Surveying Services to the City.
Selection of the best-qualified firms was made in accordance with the City’s Purchasing Guidelines. Thirteen proposals were received on April 10, 2025. A selection committee consisting of Engineering Division staff independently evaluated and ranked the proposals. After deliberations, the top five ranked firms chosen are as follows:
Firm and Location
Bengal Engineering, Inc., Santa Barbara, CA
Bethel Engineering, Santa Maria, CA
Cannon Corporation, San Luis Obispo, CA
Nichols Consulting Engineers, Anaheim, CA
Omni Design Inc., San Luis Obispo, CA
Psomas, Roseville, CA
Wallace Group, San Luis Obispo, CA
Water Systems Consulting, Inc.
The proposed Professional Services Agreements would be managed by the Engineering Division. On-Call Civil Engineering and Surveying services would also be made available to other Departments for funded projects.
Individual project task orders will be issued based on the firm’s expertise, workload capacity, services to be performed, schedule requirements, and hourly rates submitted in their proposal. All task orders will be issued based on an agreed -upon, written scope of 3 work, implementation schedule, and maximum fee arrangement negotiated on a project- by-project basis.
Alternative(s)
The City Council may decide not to award these Civil Engin eering and Surveying Professional Services Agreements and direct staff to issue Requests for Proposals for each project individually. However, this alternative is not recommended as there is a significant backlog of funded projects for which outside Civil Engineering and Surveying Services are required to augment City staff. Further, having pre -approved, on-call, as- needed firms readily available will allow for more efficient and timely delivery of projects as multiple projects can be designed concurrently.
Fiscal Considerations
Fees for On-Call Civil Engineering and Surveying Services will be based on a project-by- project basis and directly charged to individual project budgets. Each project is separately approved and budgeted by the City Council. The Ci ty is under no obligation to expend any funds under these Professional Services Agreements.
Impact to the Community
Awarding these on -call agreements will enhance the City's ability to efficiently deliver critical infrastructure and facility improvements that benefit residents and businesses. By leveraging the expertise of qualified consultants, the City can address a backlog of funded projects more quickly, minimizing delays and disruptions. This proactive approach supports public safety, mobility, and overall community quality of life.
ATTACHMENT(S)
A. Resolution – Bengal Engineering, Inc
B. Resolution – Bethel Engineering
C. Resolution – Cannon Corporation
D. Resolution – Nichols Consulting Engineers
E. Resolution – Omni Design Inc.
F. Resolution – Psomas
G. Resolution – Wallace Group
H. Resolution – Water Systems Consulting, Inc.
I. Agreement - Bengal Engineering
J. Agreement - Bethel Engineering
K. Agreement - Cannon Corporation
L. Agreement - Nichols Consulting Engineers
M. Agreement – Omni Design Inc.
N. Agreement – Psomas
O. Agreement – Wallace Group
P. Agreement – Water Systems Consulting, Inc.