Agenda — Santa Maria City Council, July 1, 2025 (part 1 of 3)

Mayor Alice Patino
Mayor Pro-Tem Carlos Escobedo
Councilmember Maribel Aguilera-Hernandez
Councilmember Gloria Flores
Councilmember Gloria Soto

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, July 1, 2025
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

HOW TO ACCESS MEETINGS

1. Meetings can be viewed in video format alongside the on-line interactive agenda at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center-meetings- portal.

2. The City of Santa Maria Broadcasts City Council Meetings Live on local Comcast Cable Channel 23, at cityofsantamaria.org/tv and on YouTube.com/@CityofSantaMariaCalifornia.

3. Closed Captioning is available in English and Spanish during City Council meetings on Comcast Cable Channel 23 and at cityofsantamaria.org/tv.

4. Meetings are replayed on local Comcast Cable Channel 23 and cityofsantamaria.org/tv on Thursdays at 9:00 a.m. and Tuesdays at 5:30 p.m. Meetings are available on demand at YouTube.com/@CityofSantaMariaCalifornia.

Attendance at public meetings may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at (805) 925-0951 extension 2306, or by email at [email protected] at least 48 hours before the meeting. Assisted Listening devices are available for those who attend in Council Chambers. Closed Captioning is available during meetings in English and Spanish on Comcast Channel 23 and at CityofSantaMaria.org/tv.

PUBLIC COMMENT (letters/emails)
(Must be received by 2:00 p.m. in advance of the meeting) Members of the public wishing to submit a public comment or a comment on an agenda item, can email [email protected] or mail to the City Council, Attn.: City Clerk's Office, 110 East Cook Street, Santa Maria, CA 93454. Letters/emails will not be read aloud during the meeting. All correspondence will be distributed to Councilmembers, submissions received after the deadline will not be processed until the following day but will become a part of the official record.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month. Regular meetings start at 5:30 p.m. in the Council Chambers at City Hall, 110 East Cook Street, Santa Maria, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC§ 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following two locations: Santa Maria City Hall located at 110 East Cook Street, Santa Maria, California, and Santa Maria Public Library located at 421 South McClelland Street, Santa Maria, California.

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CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

2. PUBLIC COMMENT PERIOD
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Public Employee Performance Evaluation, Pursuant to California Government Code §54957(b)(1)
Title: City Manager and City Attorney.

3.b Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representatives: City Manager David W. Rowlands, City Attorney Tom Watson, Chief Human Resources Officer Graciela Reynoso, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation – “Recreation and Parks Month” – July 2025 The City Council will present a Proclamation declaring July 2025 as Recreation and Parks Month in the City of Santa Maria to recognize the essential services, programs, and community events provided by the Recreation and Parks Department.

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10. PRESENTATIONS

10.a Presentation – Summer 2025 Hometown Heroes Recognition The City Council will receive a presentation of the Summer 2025 Class of Honorees for the Hometown Heroes Military Banner Program

10.b Ceremonial Resolution for 35th Anniversary of the Americans with Disabilities Act The City Council will consider approving a ceremonial Resolution celebrating the 35th anniversary of the signing of the Americans with Disabilities Act (ADA) and reaffirm the commitment toward accessibility within the City of Santa Maria. Accepting the honor will be longtime resident Barry Stotts and Wendy Stockton, formerly of the City Attorney’s Office. Both for many years assisted City staff with ADA projects ranging from transportation to parks and more.

RECOMMENDATION:

Adopt a ceremonial resolution celebrating the 35th anniversary of the signing of the Americans with Disabilities Act.

10.c Central Coast Community Energy Annual Member Agency Update The City Council will receive a presentation from Central Coast Community Energy to provide its annual member agency update.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

12. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items removed by a member of the City Council for individual consideration, which shall be individually considered immediately after taking action on the Consent Calendar.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

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12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of June 17, 2025, and special City Council meeting of June 24, 2025.

12.a.3 Adoption of a Resolution Approving and Adopting an Amendment to the City’s Comprehensive Schematic Pay Schedule and Updates to New and Previously Established Classifications, and Corresponding Job Specifications The City Council will consider approving a Comprehensive Schematic Pay Schedule for all full-time and part-time employees in accordance with CalPERS guidelines to implement salary adjustments to certain Service Employees International Union Local 620 (SEIU) classifications in accordance with Section 4.02 of the Current Year 2024-25 Memorandum of Understanding and approve updates to new and previously established classifications, and corresponding job specifications.

RECOMMENDATION:

Adopt a Resolution approving and adopting an amendment to the City’s Comprehensive Schematic Pay Schedule and updates to new and previously established classifications and corresponding job specifications.

12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.b.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.b.3 Adoption of a Resolution Approving an Amended Agreement with PFM Asset Management LLC for Investment Management Services
The City Council will consider adopting a Resolution that approves an updated Investment Management Services agreement with PFM Asset Management LLC, effective retroactively June 19, 2025.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an amended agreement for professional services with PFM Asset Management LLC for Investment Management Services; and

1. Authorize City Manager or designee to enter into extensions and modifications consistent with the terms of the agreement.

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12.b.4 Adoption of a Resolution Approving the 2025 Investment Policy Update The City Council will consider approving the annual Investment Policy for which the primary objectives are for the safety, liquidity, and yield of the City’s investment activities.

RECOMMENDATION:

Adopt a Resolution approving the City of Santa Maria’s 2025 Investment Policy.

12.b.5 Adoption of a Resolution Establishing the City of Santa Maria’s Fiscal Year 2025-26 Appropriation Limit
The City Council will consider adopting a Resolution establishing the City of Santa Maria’s Fiscal Year 2025-26 appropriation limit.

RECOMMENDATION:

Adopt a Resolution establishing the City of Santa Maria’s Fiscal Year 2025-26 appropriation limit.

12.b.6 Adoption of a Resolution Approving Amendments to the Fiscal Year 2025-26 Budget
The City Council will consider approving proposed budget amendments to the Fiscal Year 2025-26 Budget.

RECOMMENDATION:

Adopt a Resolution approving amendments to the Fiscal Year 2025-26 Budget implementing a Fiscal Year 2024-25 third quarter amendment, confirming the amendment for the homeless encampment cleanup project, and providing for an operational need identified after the budget was adopted.

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12.c PUBLIC WORKS DEPARTMENT

12.c.1 Adoption of Resolution Approving a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates, LLC (Developer) and Skyview Estates HOA(Owner) The City Council will consider approving a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates LLC (Developer) and Skyview Estates HOA(Owner).

RECOMMENDATION:

Adopt Resolution Approving a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates LLC (Developer) and Skyview Estates HOA (Owner); and

1. Authorize City Manager to execute agreement.2.

12.c.2 Adoption of Resolution Granting to PG&E a Portion of City Property Located on South McClelland Street to Accommodate the Necessary Infrastructure for the Rule 20A Program
The City Council will consider granting an easement to PG&E on City property to accommodate the Rule 20A Program.

RECOMMENDATION:

Adopt a Resolution granting to PG&E a portion of City Property located on South McClelland Street to accommodate the necessary infrastructure for the Rule 20A Program; and

1. Authorize the Mayor to execute all documents necessary to complete the grant of easement.

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12.c.3 Adoption of a Resolution Awarding a Bid to South Valley Companies, Inc. and Approving an Agreement for Construction of Well 15 Drilling Project, Bid No. 2025-03
The City Council will consider approving the award of Bid No. 2025-03 to South Valley Companies, Inc. for the construction of the Well 15 Drilling Project. The work to be performed under this contract consists of drilling a new ±1,800-foot municipal supply water well, designated as Well No. 15. The ultimate design capacity of the new well is approximately 2,300 gallons per minute (gpm).

Environmental Notice: Environmental Review for this project was completed through the preparation of an Initial Study/Mitigated Negative Declaration for the City of Santa Maria Well 15 Special Project (SCH# 2024061097) pursuant to the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

Adopt a Resolution awarding a bid to South Valley Companies, Inc., and approving an agreement for the construction of the Well 15 Drilling Project, Bid No. 2025-03, in the amount of $2,382,450.

12.c.4 Adoption of Resolutions Awarding Five Professional Services Agreements for On-Call Traffic Engineering Services
The City Council will consider approving the award of on-call Traffic Engineering Professional Services Agreements to five consultants: 1) Advanced Mobility Group; 2) Associated Transportation Engineers; 3) DKS Associates; 4) Interwest Consulting; 5) Kimley-Horn and Associates, Inc.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement to Advanced Mobility Group in the amount of $300,000 for On-Call Traffic Engineering Services; and

1. Adopt a Resolution awarding a Professional Services Agreement to Associated Transportation Engineers in the amount of $300,000 for On-Call Traffic Engineering Services; and

2. Adopt a Resolution awarding a Professional Services Agreement to DKS Associates in the amount of $300,000 for On-Call Traffic Engineering Services; and

3. Adopt a Resolution awarding a Professional Services Agreement to Interwest Consulting in the amount of $300,000 for On-Call Traffic Engineering Services; and

4. Adopt a Resolution awarding a Professional Services Agreement to Kimley-Horn and Associates, Inc. in the amount of $300,000 for On- Call Traffic Engineering Services; and

5. Authorize City Manager, or designee, to execute agreements.6.

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12.d RECREATION & PARKS DEPARTMENT

12.d.1 Adoption of Ordinance No. 2025-03, Amending the Santa Maria Municipal Code, Title 2, Chapter 2-14 "Recreation and Parks Commission," and Title 10, Section 10-1.02 "Adoption of Regulations"
The City Council will conduct the second reading to adopt Ordinance No. 2025-03, amending Section 2-14.06 and Section 10-1.02 relating to the Recreation and Parks Commission and authorizing the Commission to approve fees for recreation programs as defined herein.

RECOMMENDATION:

Adopt Ordinance No. 2025-03, Amending the Santa Maria Municipal Code Title 2 “Administration,” Chapter 2-14 “Recreation and Parks Commission,” Section 2-14.06 “Recommendations to Council: Powers Generally” and Title 10 “Recreation and Parks,” Chapter 10-1 “Administration,” Section 10-1.02 “Adoption of Regulations”.

13. APPOINTMENTS

13.a Annual Appointments to City Boards, Commissions, and Committees – July 2025 The City Council will consider making appointments to boards, commissions, and committees.

RECOMMENDATION:

Block Grants Advisory Committee
The Mayor and each Councilmember will have the opportunity to make one nomination each for a term of three years ending July 2028. Councilmember Soto will have an additional opportunity to make one nomination to an unexpired term ending July 2027.

Incumbents: Nomination to be made by:

Rosalie Marquez (reapplied) Councilmember Flores
Denise Martinez (reapplied) Councilmember Aguilera-Hernandez Tim Seifert (reapplied) Mayor Patino
Jason Tamura (reapplied)

Councilmember Escobedo

Unexpired term ending July 2027:

Vacant Councilmember Soto
Vacant Councilmember Soto

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Downtown Revitalization Committee
The Mayor will have the opportunity to make two appointments for a term of two years ending July 2027 and two appointments for two unexpired terms ending July 2026 to be ratified by the City Council.

Incumbent: Nomination to be made by:

Councilmember Soto Mayor Patino
Councilmember Aguilera-Hernandez

Mayor Patino

Unexpired terms ending July 2026:

Planning Commissioner Esau Blanco Mayor Patino
Recreation & Parks Commissioner
Rebecca Carey Mayor Patino
Library Board of Trustees
The Mayor will have the opportunity to make two appointments to be ratified by the City Council for a term of three years ending July 2028.

Incumbent: Nomination to be made by:

Charlie Baker-Boyd (reapplied) Mayor Patino
Helen Galvan (reapplied) Mayor Patino
Recreation and Parks Commission
Councilmember Soto will have the opportunity to make one appointment to be ratified by the City Council for an unexpired term ending January 2027.

Incumbent: Nomination to be made by:

Vacant Councilmember Soto

13.b Appointment of Two Councilmembers to the Newly Established City Council Budget Ad Hoc Committee
The City Council will consider making appointments to the newly established City Council Budget Ad Hoc Committee.

RECOMMENDATION:

City Council to appoint two councilmembers to the newly established City Council Budget Ad Hoc Committee.

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14. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

14.a Adoption of Resolution Approving Issuance of Revenue Bonds Under the Requirements of the Tax and Equity Fiscal Responsibility Act (TEFRA) Public Hearing Regarding Community Health Centers of the Central Coast The City Council will consider adopting a Resolution approving the issuance of Revenue Bonds by the California Statewide Communities Development Authority to provide financing regarding the Community Health Centers of Central Coast, Inc. during the public hearing under the requirements of the Tax and Equity Fiscal Responsibility Act (TEFRA) and the Internal Revenue Code of 1986, as amended.

RECOMMENDATION:

Adopt a Resolution Approving the Issuance of Revenue Bonds by the California Municipal Finance Authority in an Aggregate Principal Amount Not to Exceed $47,000,000 for the Refinancing of Certain Outstanding Obligations and Financing of the Acquisition, Design, and Construction of Certain Real Property Located in the City of Santa Maria, to be Utilized by Community Health Centers of the Central Coast, Inc., and Certain Other Matters Relating Thereto.

15. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

15.a Landscape District Bid Award Follow up Information The City Council will receive additional information regarding the award of a contract to provide landscape services Citywide.

RECOMMENDATION:

Receive and file additional information regarding the award of a contract to provide landscape services Citywide; or

1. Provide direction to staff.2.

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15.b Continued from the June 17, 2025, Regular City Council Meeting - Adoption of a Resolution Approving a Services Agreement with J.D. Humann, Inc. for Citywide Landscape Maintenance Services
The City Council will consider approving a 36-month Services Agreement to J.D.

Humann, Inc. for Citywide landscape maintenance work.

RECOMMENDATION:

Adopt a Resolution approving a Services Agreement with JD Humann, Inc. for Citywide Landscape Maintenance Services; and

1. Authorize City Manager or designee to execute agreement; or2.

Reject all bids and direct staff to go back out for Request for Proposals.3.

15.c Continued from the June 17, 2025, Regular City Council Meeting - Adoption of a Resolution Approving Amendments to the Purchasing Guidelines Manual The City Council will consider adopting a Resolution amending the Purchasing Guidelines Manual effective July 1, 2025.

RECOMMENDATION:

Adopt a Resolution approving amendments to the City’s Purchasing Guidelines Manual to take effect July 1, 2025.

16. REPORT BY CITY MANAGER

17. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234

REPORTS)

18. ADJOURNMENT

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of Santa Maria City Hall and Library and made available at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center- meetings-portal on this 26th day of June 2025.
/s/ DONNA G. SCHWARTZ
Chief Deputy City Clerk

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COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Alex Posada, Recreation and Parks Director

DATE: June 17, 2025

SUBJECT: Proclamation – “Recreation and Parks Month” – July 2025

The City Council will present a Proclamation declaring July 2025 as Recreation and Parks Month in the City of Santa Maria to recognize the essential services, programs, and community events provided by the Recreation and Parks Department.

BACKGROUND:

Each year, the National Recreation and Park Association (NRPA) recognizes July as Recreation and Parks Month to celebrate the essential role local park and recreation agencies play in the lives of individuals, families, and communities. The month -long recognition highlights the positive impact of public spaces, recreation programming, and community events on physical health, mental wellness, environmental stewardship, and local economies.

The City of Santa Maria Recreation and Parks Department supports this national effort by celebrating the contributions of th e City's park and recreation professionals, and the value of our public spaces and programs in enhancing the quality of life for all Santa Marians.

DISCUSSION:

The City of Santa Maria Recreation and Parks Department maintains 33 public parks, registers o ver 10,000 participants annually in recreation programs, and organizes or supports community events that reach tens of thousands of residents and visitors. These services provide safe, inclusive, and enriching opportunities for physical activity, cultural celebration, social connection, and environmental education.

2 The attached Proclamation recognizes July 2025 as Recreation and Parks Month in the City of Santa Maria. This ceremonial recognition reflects the City Council’s support and appreciation for th e vital work of the Recreation and Parks Department and aligns with national efforts to raise awareness of the essential role of local parks and recreation services. Staff encourage the community to participate in activities and events throughout the month of July that celebrate the importance of recreation and parks.

Proclamation Requested by: Dennis Smitherman, Recreation Services Manager

Attachment(s): Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Recreation and Park programs and services are an integral part of the health and well-being of communities throughout this country, including the City of Santa Maria; and

WHEREAS, In Santa Maria, the Recreation and Parks Department is dedicated to enhancing the lives of all residents through quality parks, programs, and events; and

WHEREAS, Recreation and Parks promotes health and wellness, improving the physical and mental well-being of people who live near or use our parks and facilities or participate in our programs; and

WHEREAS, Recreation and Parks encourages physical activity by providing access to sports fields, walking and biking trails, swimming pools, and other publicly available amenities that promote active lifestyles; and

WHEREAS, the department supports community wellness through the provision of healthy meals, nutrition education, and inclusive programming for all ages; programs such as youth and adult sports, environmental education, and after-school activities; and

WHEREAS, parks and natural areas are vital infrastructure that support environmental sustainability, climate resilience, and access to nature for all; and

WHEREAS, the U.S. House of Representatives has designated July as Recreation and Parks Month to recognize the essential services provided by recreation and parks professionals nationwide.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim the month of July 2025, as

“RECREATION AND PARKS MONTH”

in the City of Santa Maria , and encourages all residents to celebrate, support, and participate in the parks, programs, and events that enrich our community — because in Santa Maria, We Are Recreation and Parks.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 17th day of June 2025.

______________________________
Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Alex Posada, Director of Recreation and Parks

DATE: July 1, 2025

SUBJECT: Presentation – Summer 2025 Hometown Heroes Recognition

The City Council will receive a presentation of the Summer 2025 Class of Honorees for the Hometown Heroes Military Banner Program

BACKGROUND:

The Santa Maria Hometown Heroes Military Banner Program was created in partnership with the Santa Maria American Legion, the Veterans of Foreign Wars #2521, and the City of Santa Maria Recreation and Parks Department. Modeled after similar recognition programs across California, the initiative was developed to honor Santa Maria residents who are actively serving in the United States military or are veterans of the United States Armed Forces.

Banners featuring the honorees’ photographs and branch of service will be displayed along South College Drive in the Bradley Square area for a six -month period beginning in July 2025.

The deadline for nominations for the Summer 2 025 Class was May 30, 2025. Honorees are being formally recognized at the July 1, 2025, City Council meeting.

DISCUSSION:

During the presentation, staff will introduce the Summer 2025 Class of Hometown Heroes and share a brief overview of the program’s p urpose and community impact. A visual slideshow will display each honoree’s banner, including their name, photograph, and branch of military service. Following the presentation, the Mayor will present each honoree, or their family/sponsor, with a Certificate of Acknowledgment and Appreciation recognizing their dedication and service to the United States Armed Forces.

The banners will be displayed along South College Drive in the Bradley Square area through December 2025.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: July 1, 2025

SUBJECT: Ceremonial Resolution for 35th Anniversary of the Americans with Disabilities Act

Description:

The City Council will consider approving a ceremonial Resolution celebrating the 35 th anniversary of the signing of the Americans with Disabilities Act (ADA ) and reaffirm the commitment toward accessibility within the City of Santa Maria. Accepting the honor will be longtime resident Bar ry Stotts and Wendy Stockton, formerly of the City Attorney’s Office. Both for many years assisted City staff with ADA projects ranging from transportation to parks and more.

RECOMMENDATION:

Adopt a ceremonial resolution celebrating the 35 th anniversary of the signing of the Americans with Disabilities Act.

BACKGROUND:

Every individual in the United States, not just those with disabilities, benefits from the accommodations that have become commonplace since the passage of the ADA on July 26, 1990, including but not limited to, curb cuts at street intersections, ramps for access to buildings, and other accommodations that provide access to public transportation, telecommunications, voting machines, and websites.

Resolution requested by Mr. Barry Stotts.

ATTACHMENT(S)
A. Ceremonial Resolution

Attachment A

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,
CELEBRATING THE 35th ANNIVERSARY

OF THE AMERICANS WITH DISABILITIES ACT,

AND REAFFIRMING THE COMMITMENT TOWARD

ACCESSIBILITY WITHIN THE CITY OF SANTA MARIA

WHEREAS, on July 26, 1990, the Americans with Disabilities Act (ADA) was signed into law to establish a clear and comprehensive national mandate for the elimination of discrimination against individuals with disabilities; and

WHEREAS, the signing of this historic act was and remains a declaration of equality, dignity, respect, and opportunity for individuals with disabilities; and

WHEREAS, the ADA has played a historic role in allowing numerous persons with disabilities in the United States to better participate in socie ty by removing barriers to employment, public services, telecommunications, transportation, and public accommodations; and

WHEREAS, every individual in the United States, not just those with disabilities, benefits from the accommodations that have become commonplace since the passage of the ADA, including but not limited to, curb cuts at street intersections, ramps for access to buildings, and other accommodations that provide access to public transportation, telecommunications, voting machines, and websites;

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The City Council of Santa Maria, California, recognizes and honors the 35th anniversary of the date of enactment of the Americans with Disabilities Act of 1990; and celebrates and reaffirms the advancement of freedom and the expansion of opportunity made possible by its enactment, and

SECTION 2. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of July 2025.

________________________
Mayor
ATTEST

__________________________
Chief Deputy City Clerk

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: July 1, 2025

SUBJECT: Central Coast Community Energy Annual Member Agency Update

The City Council will receive a presentation from Central Coast Community Energy to provide its annual member agency update.

BACKGROUND:

Local communities established Central Coast Community Energy (3CE) to source clean and renewable energy electricity at competitive prices for customers throughout Monterey, San Benito, Santa Cruz, San Luis Obispo, and Santa Barbara counties. 3CE is locally controlled and governed by board members who represent communities served by the agency.

The City is a Joint Powers Agreement (JPA) member of 3CE. Mayor Patino serves on its Policy Board and City Manager David W. Rowlands serves on its Operations Board and its Energy Risk Management Oversight Committee. The 3CE staff is committed to providing an annual update to each of its JPA member agencies, which have helped to create one o f the most impactful and innovative community choice energy agencies in California. Spencer Brandt, Community Relations Manager and Das Williams, Senior Advisor for Policy and Legislative Affairs will share a PowerPoint presentation including an overview of the past year’s activities, accomplishments, and upcoming outlooks and strategies.

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

June 17, 2025, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Councilmember Maribel Aguilera -Hernandez, Councilmember Gloria Flores, Mayor Pro Tem Carlos Escobedo, and Mayor Alice Patino

Members Absent: Councilmember Gloria Soto

Staff Present: City Manager David W. Rowlands, Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Chief Human Resources Officer Graciela Reynoso, Fire Chief Bradley Dandridge, Director of Public Works Brett Fulgoni, Library Director Dawn Jackson, Director of R ecreation & Parks Alex Posada, Director of Community Development Chenin Dow, Director of Utilities Shad Springer, Police Chief Christopher Williams, Budget Manager Rick Kirkwood, Accounting Manager Lorena Zarate, Chief Deputy City Clerk Donna Schwartz, and Assistant City Clerk Alexandra Valadez

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
At 4:36 p.m. Mayor Patino called the meeting to order.

ROLL CALL:

MEMBERS PRESENT:

Councilmember Aguilera-Hernandez, Councilmember Flores, and Mayor Patino.

MEMBERS ABSENT:

Councilmember Soto and Mayor Pro Tem Escobedo.

STAFF MEMBERS PRESENT:

City Manager David W. Rowlands, City Attorney Thomas Watson, and Chief Deputy City Clerk Donna G.

Schwartz.

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION
At 4:37 p.m. Mayor Patino recessed to Closed Session.

3.a Conference with Legal Counsel - Anticipated Litigation, Pursuant to California Government Code §54956.9(b)

3.b Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

4. RECONVENE TO OPEN SESSION
Mayor Pro Tem Escobedo arrived at 5:15 p.m. and did not attend closed session.

2 OPEN SESSION - 5:30 P .M.

5. INVOCATION
Pastor Carl Nielsen from Serve Santa Maria gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Escobedo led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:34 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported, instructions were provided to staff for item 3.a and to the City's Labor Negotiator regarding item 3.b.

9. PROCLAMATIONS

9.a Proclamation – “AmeriCorps National Service”
City Council presented a Proclamation to Eddie Taylor, CEO of Northern Santa Barbara County United Way, in strong support of continued investment in local service initiatives through AmeriCorps National Service.

10. PRESENTATIONS

10.a Presentation – Fireworks Education, Enforcement, and Entertainment City Council received a presentation from Mark van de Kamp, City's Public Information Officer, on this year's fireworks education campaign and enforcement efforts, and the City's family friendly Fourth of July event.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Rande Downer, Gary Hall, Cheryl Lacasse, Adilene Espinoza, Annalia Vega, Juan Martinez, and Santiago Segovia.

12. CONSENT CALENDAR
Consent Calendar was approved with the exception of 12.a.4, 12.b.3, and 12.e.1 pulled for separate discussion and votes. Resolutions adopted Nos: 2025 -84, 2025-85, 2025-86, 2025 -87, 2025-88, 2025- 89, 2025 -90, 2025 -91, 2025 -92, 2025 -93, 2025 -94, 2025 -95, 202 5-96, 2025 -97, 2025 -98, 2025 -99, 2025-100, 2025-101, 2025-102, and 2025-103.

The recorded vote appears with each item below.

Chief Deputy City Clerk Schwartz announced written public comment was received from Erika Vicente and Alexandria Guzman for item 12.a.4, and from Rande Downer for item 12.e.1.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Adopt the Consent Calendar as submitted.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Escobedo, and Mayor Patino
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

3 12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

12.a.2 Approval of Minutes
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Approved the Minutes of the regular City Council meeting of June 3, 2025.

Motion carried by a recorded vote

12.a.3 Adoption of a Resolution Approving the Fiscal Year 2025-26 Santa Maria Valley Tourism Marketing District Annual Report
Action: Adopted as Resolution No. 2025-84.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Adopted a Resolution approving the Santa Maria Tourism Marketing District Annual Report which includes a 0.5 percent assessment rate increase.

Motion carried by a recorded vote

12.a.4 Adoption of Resolutions Approving New Employment Agreements Between the City of Santa Maria and David W. Rowlands and Between the City of Santa Maria and Thomas T. Watson Councilmember Aguilera-Hernandez requested to pull item 12.a.4. for separate discussion and vote.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Item was postponed to a future date.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Escobedo, and Mayor Patino
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

12.b FINANCE DEPARTMENT

12.b.1 Payment of Warrants
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

4 12.b.2 Payment of Payroll
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

12.b.3 Adoption of a Resolution Approving Amendments to the Purchasing Guidelines Manual Councilmember Flores requested to pull item 12.b.3. for separate discussion and vote.

Staff present to answer City Council questions were Budget Manager Rick Kirkwood, Accounting Manager Lorena Zarate, Director of Public Works Brett Fulgoni, and Director of Recreation and Parks Alex Posada.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Gloria Flores
Item was postponed to the next Regular City Council meeting, scheduled for Tuesday, July 1, 2025, to allow staff to provide City Council with responses to their questions regarding the last update made to the thresholds and the methodology in which Finance developed the proposed thresholds.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Escobedo, and Mayor Patino
Absent (1): Councilmember Soto
Motion carried by a recorded vote (4 to 0)

12.c FIRE DEPARTMENT

12.c.1 Adoption of a Resolution Approving a Genasys EVAC Memorandum of Agreement Action: Adopted as Resolution No. 2025-85.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Adopted a Resolution authorizing the City Manager or designee to enter into a Memorandum of Agreement with Santa Barbara County Office of Emergency Management for use of the Genasys EVAC mapping solution.

Motion carried by a recorded vote

12.d PUBLIC WORKS DEPARTMENT

12.d.1 Adoption of a Resolution Establishing a No Stopping Zone on Centerpointe Parkway Action: Adopted as Resolution No. 2025-86.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Adopted a Resolution establishing a No Stopping Zone on Centerpointe Parkway.

Motion carried by a recorded vote

5 12.d.2 Adoption of a Resolution Establishing a Multi-Way Stop Control at the Intersection of South Pine Street and West Park Avenue
Action: Adopted as Resolution No. 2025-87.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Adopted a Resolution establishing a multi -way stop control at the intersection of South Pine Street and West Park Avenue.

Motion carried by a recorded vote

12.d.3 Adoption of Resolutions to Award Seven Professional Services Agreements for On-Call Architecture and Structural Engineering Services
Action: Adopted as Resolution Nos. 2025-88, 2025-89, 2025-90, 2025-91, 2025-92, 2025-93, and 2025-94.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo

1. Adopted a Resolution awarding a Professional Services Agreement to 4Creeks, Inc. in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and

2. Adopted a Resolution awarding a Profe ssional Services Agreement to Andrew Goodwin Designs in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and

3. Adopted a Resolution awarding a Professional Services Agreement to Hunter Smith & Associates, Inc. in the amoun t of $300,000 for On -Call Architecture and Structural Engineering Services; and

4. Adopted a Resolution awarding a Professional Services Agreement to Omni Design, Inc. in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and

5. Adopted a Resolution awarding a Professional Services Agreement to Reiss Design Studio, PC in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and

6. Adopted a Resolution awarding a Professional Services Agreement to Roesl ing Nakamura Terada Architects, Inc. in the amount of $300,000 for On -Call Architecture and Structural Engineering Services; and

7. Adopted a Resolution awarding a Professional Services Agreement to Studio 2G Architects, LLP . in the amount of $300,000 for On-Call Architecture and Structural Engineering Services.

Motion carried by a recorded vote

6 12.d.4 Adoption of Resolutions to Award Eight Professional Services Agreements for On-Call Civil Engineering and Surveying Services
Chief Deputy City Clerk Schwartz announced clerical errors in the recommended description.

The item is for "On -Call Civil Engineering and Surveying Services" not "On -Call Architecture and Structural Engineering Services".

Action: Adopted as Resolution Nos. 2025-95, 2025-96, 2025-97, 2025-98, 2025-99, 2025-100, 2025-101, and 2025-102.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo

1. Adopted a Resolution awarding a Professional Services Agreement to Bengal Engineering, Inc. in t he amount of $300,000 for On -Call Civil Engineering and Surveying Services; and

2. Adopted a Resolution awarding a Professional Services Agreement to Bethel Engineering in the amount of $300,000 for On -Call Civil Engineering and Surveying Services; and

3. Adopted a Resolution awarding a Professional Services Agreement to Cannon Corporation in the amount of $300,000 for On -Call Civil Engineering and Surveying Services; and

4. Adopted a Resolution awarding a Professional Services Agreement to Nichols Consulting Engineers in the amount of $300,000 for On-Call Civil Engineering and Surveying Services; and

5. Adopted a Resolution awarding a Professional Services Agreement to Omni Design Inc. in the amount of $300,000 for On-Call Civil Engineering and Surveying Services; and

6. Adopted a Resolution awarding a Professional Services Agreement to Psomas in the amount of $300,000 for On-Call Civil Engineering and Surveying Services; and

7. Adopted a Resolution awarding a Professional Services Agreement to Wallace Group in the amount of $300,000 for On -Call Civil Engineering and Surveying Services; and

8. Adopted a Resolution awarding a Professional Services Agreement to Water Systems Consulting, Inc. in the amount of $300,000 for On -Call Civil Engineering and Surveying Services.

Motion carried by a recorded vote

12.e RECREATION & PARKS DEPARTMENT

12.e.1 Adoption of a Resolution Approving a Professional Services Agreement with J.D. Humann, Inc. for Citywide Landscape Maintenance Services
Councilmember Flores requested to pull item 12.e.1. for separate discussion and vote.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Gloria Flores
Item was postponed to the next Regular City Council meeting scheduled for Tuesday, Jul y 1, 2025, to allow staff to respond to City Council's questions and request for information on performing the Landscape Maintenance Services in-house.

Ayes (3): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, and Councilmember Escobedo
Noes (1): Mayor Patino
Absent (1): Councilmember Soto

7 Motion carried by a recorded vote (3 to 1)

12.f UTILITIES DEPARTMENT

12.f.1 Adoption of a Resolution Approving a Professional Services Agreement with Clean Earth Environmental Solutions, Inc. for Household Hazardous Waste Collection Services at the Santa Maria Regional Landfill and Authorizing City Manager to Execute Agreement.

Action: Adopted as Resolution No. 2025-103.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Escobedo
Adopted a Resolution Approving a Professional Services Agreement with Clean Earth Environmental Solutions, Inc. to Provide Household Hazardous Waste Collection Services at the Santa Maria Regional Landfill and Authorize City Manager or Designee to Execute Agreement.

Motion carried by a recorded vote

13. REGULAR BUSINESS

13.a. Approval of an Ordinance Amending the Santa Maria Municipal Code Title 2 “Administration,” Chapter 2-14 “Recreation and Parks Commission,” Section 2-14.06 “Recommendations to Council:

Powers Generally” and Title 10 “Recreation and Parks,” Chapter 10-1 “Ad Staff report given by Director of Recreation and Parks Alex Posada and additional information provided by Recreation and Parks Commissioner Rebecca Carey.

Councilmember Aguilera-Hernandez left the room at 6:56 p.m. and returned at 6:59 p.m. She was absent from the room during the vote.

Action: Introduced as Ordinance No. 2025-03.

Moved by: Councilmember Escobedo
Seconded by: Councilmember Gloria Flores

1. Waived first reading and introduced an Ordinance amending the Santa Maria Municipal Code Title 2 “Administration,” Chapter 2 -14 “Recreation and Parks Commission,” Section 2 -14.06 “Recommendations to Council: Powers Generally” and Title 10 “Recreation and Parks,” Chapter 10-1 “Administration,” Section 10-1.02 “Adoption of Regulations”; and

2. Set adoption of said ordinance at the next regular City Council meeting.

Ayes (3): Councilmember Gloria Flores, Councilmember Escobedo, and Mayor Patino Absent (2): Councilmember Aguilera-Hernandez, and Councilmember Soto Motion carried by a recorded vote (3 to 0)

8 13.b Adoption of a Resolution Establishing a City Council Budget Ad Hoc Committee and Appointing two Members of the City Council
Staff report given by City Manager David W. Rowlands.

Action: Adopted as Resolution No. 2025-104.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Gloria Flores
Adopted a Resolution establishing a City Council Budget Ad Hoc Committee and appointment of two councilmembers to the committee. Appointments to be made at the next Regular City Council meeting, scheduled for Tuesday, July 1, 2025.

Ayes (3): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, and Mayor Patino Noes (1): Councilmember Escobedo
Absent (1): Councilmember Soto
Motion carried by a recorded vote (3 to 1)

14. REPORT BY CITY MANAGER
City Manager Rowlands announced the launch of Assist, Connect, Communicate, Engage, Support, and Serve ( ACCESS) Santa Maria's new mobile ambassador program designed to enhance community outreach by providing residents with in-person information about City services at various locations and in multiple languages. ACCESS supports the City’s Language Access Plan and th e City Council’s goal of enhancing quality of life. As part of the Spring 2024 Grow Cohort, developed in partnership with UC Santa Barbara, City staff will be at the Downtown Farmers Market on June 18 and June 25 from 12:00 to 2:00 p.m. The program has been promoted on social media and will be presented to the City Council at a future date.

City Manager Rowlands reported the next City Council meeting is scheduled for Tuesday, July 1, 2025, agenda items include the continuation of discussions on the Citywide Landscape and appointment to the Budget Ad Hoc Committee, as well as proposed Municipal Code amendments related to Accessory Dwelling Units.

15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234 REPORTS) Councilmember Flores reported she attended the Central Coast AirFest Kick-Off, the OmniTRAX Ribbon- Cutting Ceremony, the Veterans Gala, and the Santa Maria Police Department’s Badge Pinning Ceremony.

Councilmember Escobedo announced he participated in a tour at the Natural History Museum and attended a meeting with staff regarding developer impact fees.

Councilmember Aguilera -Hernandez reported she attended the Investment and Audit Oversight Committee Meeting.

Councilmember Soto was absent.

Mayor Patino announced she attended the following: San ta Maria Day Reporting Center, Central Coast AirFest Kick -Off, Local Agency Formation Commission (LAFCO) Board Meeting, OmniTRAX Board of Directors photo and ribbon -cutting ceremony, Celebration of Life for Jim Glines, League of California Cities Housing P olicy Committee meeting, and the Santa Maria Police Department’s badge pinning ceremony. She adjourned the meeting in memory of Dr. Jack Garvin, recognizing him on his recent retirement and his dedicated service on the Santa Maria Joint Union High School D istrict Board, Superintendent of the Orcutt Union School District, and his longstanding involvement with the community.

9 16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:09 p.m. in memory of Dr. Jack Garvin, a prominent leader in the community.

Chief Deputy City Clerk Alice M. Patino, Mayor

1 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

June 24, 2025, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Councilmember Maribel Aguilera -Hernandez, Councilmember Gloria Flores, Councilmember Gloria Soto, and Mayor Alice Patino

Members Absent: Mayor Pro Tem Carlos Escobedo

Staff Present: City Manager David W . Rowlands, City Attorney Thomas Watson, Director of Finance Rebecca Campbell, Director of Community Development Chenin Dow, and Chief Deputy City Clerk Donna Schwartz

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
Mayor Patino called the meeting to order at 5:30 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmembers Maribel Aguilera-Hernandez, Gloria Flores, Gloria Soto, and Mayor Alice Patino Councilmember Maribel Aguilera-Hernandez arrived at 5:48 p.m.

MEMBERS ABSENT:

Mayor Pro Tem Carlos Escobedo.

STAFF MEMBERS PRESENT:

City Manager David W. Rowlands, City Attorney Thomas Watson, and Chief Deputy City Clerk Donna G.

Schwartz (for roll call only).

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION

2 3.a Conference with Legal Counsel - Anticipated Litigation, Pursuant to California Government Code §54956.9(b)
Mayor Patino recessed to a Closed Session at 5:30 p.m.

4. RECONVENE TO OPEN SESSION

5. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that instructions were provided to legal counsel. No other report was given.

6. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 6:30 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Graciela Reynoso, Chief Human Resources Officer

DATE: July 1, 2025

SUBJECT: Adoption of a Resolution Approving and Adopting an Amendment to the City’s Comprehensive Schematic Pay Schedule and Updates to New and Previously Established Classifications, and Corresponding Job Specifications

Description:

The City Council will consider approving a Comprehensive Schematic Pay Schedule for all full -time and part -time employees in accordance with CalPERS guidelines to implement salary adjustments to certain Service Employees International Union Local 620 (SEIU) classifications in accordance with Section 4.02 of the C urrent Year 2024-25 Memorandum of Understanding and approve updates to new and previously established classifications, and corresponding job specifications.

RECOMMENDATION:

BACKGROUND:

In administering the City’s classification and compensation system s, and for effective workforce planning, City Human Resources will periodically present to the City Council recommended changes and salary adjustments for formal approval. Human Resources seeks City Council approval for the following adjustments to the Comprehensive Schematic Pay Schedule, effective June 28, 2025 . This Council Agenda Report and attachments document requested changes.

Implement Salary Adjustments for Certain Classifications in the Service Employees International Union Local 620 (SEIU) Salary Group
These salary adjustments are in accordance with Section 4.02 of the Current Year 2024- 2025 Memorandum of Understanding with Service Employees International Union Local 620 (SEIU), under which the Santa Maria City Council previously agreed to conduct a salary re view and implement agreed-upon adjustments. City Human Resources has collaborated with SEIU to review certain classifications brought forth by SEIU for a salary review. The adjustments requested via Council action are reflective of agreed upon changes.

2 Approve the establishment of the Crime Analyst Flex I/II class specification As part of the 2024-26 Budget Adoption, the City Council approved the reclassification of the Crime Analyst Flex I/II. This report seeks formal approval for its establishment.

Approve the establishment of the Digital Forensics Examiner Flex I/II class specification As part of the 2024-26 Budget Adoption, the City Council approved the reclassification of the Digital Forensics Examiner Flex I/II. This report seeks formal app roval for its establishment.

Approve the class specification amending core competencies and salary adjustment for the Senior Police Records Technician.

As part of the 2024-26 Budget Adoption, the City Council approved the reclassification of the Senior Police Records Technician. This report seeks formal approval for amending its core competencies and implementing a salary adjustment.

DISCUSSION:

To implement any salary adjustment for employees, the City is required to submit the proposed adjustments to the City Council in an open session for approval. This is mandated by California Code of Regulation Subchapter 1, specifically Employee’s Retirement System Regulations Sections 570.5 and 571.1 (2 CCR§§ 570.5 and 571.1).

These regulations dictate that when any salary changes occur, t he City Council must officially adopt, during a publicly noticed meeting that adheres to all open meeting laws, a stand-alone, unified pay schedule that encompasses all employee classifications.

In order to implement a salary adjustment to salaries paid by the City, the City must present the intended adjustments for approval by the Council. California Code of Regulation Subchapter 1, specifically Employee’s Retirement System Regulations Sections 570.5 and 571.1 (2 CCR§§ 570.5 and 571.1) dictate that wh enever salary changes occur, the City Council must officially adopt a stand-alone, unified pay schedule that adheres to all open meeting laws.

Implement Salary Adjustments for Certain Classifications in the Service Employees International Union Local 620 (SEIU) Salary Group
City staff engaged in a comprehensive salary survey of positions brought forth by the Union to review salary for external and internal misalignment.  Based on this study , Human Resources recommends implementing the proposed salary adju stments for the below classifications to enhance the City’s competitiveness in recruitment efforts. These adjustments are based on a comprehensive salary survey and an internal alignment analysis, addressing the increasing demand for services across the ci ty and its departments.

3 City of Santa Maria Classifications

Proposed Salary
Adjustment
Water Conservation Specialist  34.00%
Library Clerk  25.00%
Clerk II  25.00%
Library Technical Assistant  25.00%
Associate Planner 11.73%
Assistant Planner 11.73%
Senior Planner 11.73%
Library Technician 8.58%
Librarian II 8.58%
Librarian I 8.58%
Code Enforcement Officer II 11.70%
Code Enforcement Officer I 11.70%
Code Enforcement Supervisor 11.70%
Code Enforcement Technician 11.70%

Approve the establishment of the Crime Analyst Flex I/II class specification This classification was previously adopted by the City Council in the Fiscal Year (FY) 24- 26 Adopted Budget. The City has engaged in the meet and confer process regarding edits to this job specification, which include the removal of the “train and mentor” language.

The establishment of this flex series with its previously proposed salary is based on market analysis, with no additional equity adjustments.

Approve the establishment of the Digital Forensics Examiner Flex I/II class specification This classification was previously adopted by the City Council in the FY 24 -26 Adopted Budget. The City has engaged in the meet and confer process regarding edits to this job specification, which include s the establishment of this flex series with its previously proposed salary is based on market analysis, with no additional equity adjustments.

4 Approve the class specification amending core competencies and salary adjustment for the Senior Police Records Technician.

Adjust the Salary Range for the Classification of Senior Police Records Technician from ($2,431.01-$2,954.91/biweekly) to ($2,537. 97-$3,084.93/biweekly). This represents a

4.4% salary increase. Staff recommends the proposed salary adjustment to the above classification to ensure the city remains competitive when recruiting. This adjustment is supported by an external salary survey and an internal equity analysis.

Salary Schematic Schedule
A Comprehensive Schematic Pay Schedule for the City of Santa Maria is created and presented in accordance with CalPERS regulations, intended to ensure consistency when reporting compensation for City employees. The Public Employees’ Retirement Law (PERL) Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule inclu des pay rate information for all full-time and part -time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single-pay schedule as per CalPERS’ requirements.

CalPERS requires that whenever there are changes to one or more pay rates, whether through the Meet and Confer process, employment contracts, new classifications, reclassifications, etc., the City is required to update the Schedule and present it to the City Council for review and approval. Any updates will include an effective date and date of any revisions and are to be retained by the City and available for public inspection for not less than five years. The Schedule (Attachment D) incorporates these changes. Upon adoption of the Resolution by the City Council, the Schedule will be posted on the City of Santa Maria’s website.

Alternative(s)
If the recommended Resolution is not approved, the City will continue to operate with the existing classifications and pay schedule, which may negatively impact recruitment and retention efforts for the specified positions and could result in non -compliance with CalPERS regulations regarding the Comprehensive Schematic Pay Schedule.

Fiscal Considerations
Implement Salary Adjustments for certain classifications in the Service Employees International Union Local 620 (SEIU) Salary Group
The estimated annual FY 2024-25 cost of salary adjustments is approximately $245,900, of which approximately $198,100 is projected to impact the General Fund for FY 2025 -

26. Approve the establishment of the Crime Analyst Flex I/II class specification, as previously adopted by Council in the FY 24-26 Adopted Budget.

This item is administrative in nature and will not generate additional expenditures.

Approve the establishment of the Digital Forensics Examiner I/II class specification, as previously adopted by Council in the FY 24-26 Adopted Budget. 5 This item is administrative in nature and will not generate additional expenditures.

Approve the class specification amending core competencies and salary adjustment for the Senior Police Records Technician.

This item is administrative in nature and will not generate additional expenditures.

Impact to the Community
Overall City services will continue to be provided by City employees with no decrease in the level of service to the public. Instead, it is expected that there will be a positive impact and increase to current service levels to the public achieved by attraction and re tention of talent management; increased employee job satisfaction; and increased performance to serve the community. The requested schedule change will enhance service to the community and maintain compliance with the California Public Employees’ Retiremen t System.

ATTACHMENT(S)
A. Resolution
B. Job Description - Crime Analyst Flex I/II
C. Job Description - Digital Forensics Examiner Flex I/II D. Job Description - Senior Police Records Technician
E. FT_PT_LS_ Comprehensive Schematic Pay Schedule

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING AND ADOPTING AN AMENDMENT TO THE
CITY’S COMPREHENSIVE SCHEMATIC PAY SCHEDULE AND

UPDATES TO NEW AND PREVIOUSLY ESTABLISHED

CLASSIFICATIONS AND CORRESPONDING JOB SPECIFICATIONS

WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) requires adoption of a publicly -presented Comprehensive Schematic Pay Schedule to implement salary adjustments, as set forth in section 570.5 of Title 2 of the California Code of Regulations; and

WHEREAS, the City has compiled the necessary salary data to create a single pay schedule in compliance with the requirement of CalPERS, attached to the Council Agenda Report as Attachment D, dated July 1, 2025, and reflecting salary adjustments effective June 28, 2025; and

WHEREAS, the Santa Maria City Council has agreed previously to conduct a salary review and implement agreed to adjustments through the Current Year 2024-2025 labor agreement for Service Employee’s International Union 620 (SEIU); and

WHEREAS, job classification takes into account the content and scope of a job; employee knowledge, skills, and abilities; and employee performance; and

WHEREAS, Municipal Code Section 2-20.04.1 (a) Job Descriptions (Specifications) states in part, “The specifications, when approved by the City Council, shall constitute the official class specifications for the City service”; and

WHEREAS, the City Council, as part of the F iscal Year (FY) 2024-26 Budget Adoption, approved the reclassification of the Crime Analyst Flex I/II position, and the corresponding class specification is now presented for formal establishment; and

WHEREAS, the City Council, as part of the FY 2024-26 Budget Adoption, approved the reclassification of the Digital Forensics Examiner Flex I/II position, and the corresponding class specification is now presented for formal establishment; and

WHEREAS, the City Council, as part of the FY 2024-26 Budget Adoption, approved the recl assification of the Senior Police Records Technician position, and the corresponding class specification and salary range now require formal amendment; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The above recitals are true and correct and incorporated herein.

Attachment A
SECTION 2. The Comprehensive Schematic Pay Schedule for all full-time and part - time employees attached to the City Council Agenda Report as Attachment D, dated July 1, 2025, incorporated herein by reference, is hereby authorized and approved , with all salary adjustments contained therein effective June 28, 2025; and

SECTION 3 . The salary adjustments for certain classifications in the Service Employees International Union Local 620 (SEIU) Salary Group, as detailed in the Comprehensive Schematic Pay Schedule (Attachment D), are hereby authorized to be effective June 28, 2025; and

SECTION 4. The City Council of the City of Santa Maria authorizes the establishment of Crime Analyst Flex I/II classification and corresponding class specification as Attachment A; and

SECTION 5. The City Council of the City of Santa Maria authorizes the establishment of Digital Forensics Examiner Flex I/II classification and corresponding class specification as Attachment B; and

SECTION 6. The City Council of the City of Santa Maria authorizes the amendment of the Senior Police Records Technician classification and corresponding class specification as Attachment C; and

SECTION 7. The salary range for the Senior Police Records Technician classification is hereby ordered to be $2,537.97 - $3,084.92 (bi-weekly), effective pay period beginning June 28, 2025:

SECTION 8 . The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_________________________
City Attorney
APPROVED AS TO CONTENT:
_________________________
Department Director
_________________________
City Manager

CITY OF SANTA MARIA, CALIFORNIA

CRIME ANALYST I/II

Page 1 of 4 ends

Attachment B

JOB TITLE: Crime Analyst I/II DEPARTMENT: Police Department CLASSIFICATION: Exempt UNIT: G GRADE:298/414
UPDATED: Junes 2025 LEVEL: Individual Contributor

SUMMARY / IDENTIFYING CHARACTERISTICS:

Under general direction of assigned supervisor, collects, analyze s, and present s crime, offender, demographic, and related data used in allocating and deploying police department resources. Supervision is not normally a responsibility of this classification but may act as lead worker for temporarily assigned employees, or special projects.

The Crime Analyst I/II is a flexibly staffed position that has an Individual Contributor role that provides crime data for decision making. Their role enables the Santa Maria Police Department to use crime data to anticipate community needs and provide high quality and efficient public safety services to residents.

ESSENTIAL DUTIES/RESPONSIBILITIES:

These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:

Crime Analyst I:
 Collects, analyzes, and presents crime, offender, demographic, and related data used in allocating and deploying police department resources.
 Develops and generates criminal and investigative reports.  Provides/develops effective deployment, prevention and apprehension strategies and programs.  Analyzes and Identifies crime patterns; assists in the effective allocation and deployment of police resources in the control of crime activities.
 Prepares reports that effectively present statistical data; makes oral and written presentations.  Attends meetings ; p roactively c ontacts law enforcement and other agencies to obtain and provide crime related data; etc.
 Scope of assigned area will depend on departmental structure and is at the discretion of t he department director.
 Upholds the values of the organization and has strong customer service orientation.  Performs other related projects and duties as assigned.  Demonstrates regular, reliable and punctual attendance.

Crime Analyst II:
 In addition to the duties of the Crime Analyst I perform.  Provisioning and maintenance of the agency’s Records Management System (RMS)  Create mapping products for tactical and operational planning using specialized mapping software i.e. Esri’s ArcGis Pro.
 Preparation of complex SQL report queries to extract data and conduct high-level strategic/investigative/tactical crime analysis.

CITY OF SANTA MARIA, CALIFORNIA

CRIME ANALYST I/II

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 Utilize specialized software to conduct video surveillance footage enhancements to assist in obtaining further investigative leads.
 Perform Geofence and/or cell phone data analysis.
 Complete link charts utilizing a specialized software program i.e. Visio for in-house and trial presentation purposes of complex cases.

CORE COMPETENCIES:

Individual Contributor:

Incumbents should have a solid foundation of the following core competencies identified by the organization to be essential and listed in order of importance (click the hyper link to see the full definition Individual Contributor Competencies):
 Team Player - Effective performers are team oriented, share resources, respond to requests, and support a spirit of cooperative effort.
 Customer Orientation - Effective performers are in touch with community needs and review the organization through the eyes of Santa Maria residents. They go out of their way to anticipate needs.
 Integrity - Effective performers think and act ethically and honestly, take responsibility for their actions and foster a work environment where integrity is rewarded.  Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances, and demonstrate emotions appropriate to the situation.  Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, public works, planning, information technology, human resources, etc.), and remain current in their area of expertise.  Problem Solving & Decision Making - Effective performers identify problems, solve them, act decisively, and show good judgment.
 Learning Agility - Effective performers continuously seek new knowledge, are curious, learn quickly, and use new information effectively.
 Drive/Energy - Effective performers have a high level of energy and are ambitious and passionate about their role. They have stamina and endurance to maintain a fast pace.

QUALIFICATIONS/EXPERIENCE:
 Crime Analyst I:
o Ideally, two years working as a crime analyst for a law enforcement agency; and o Graduation from an accredited college or university with an associate’s degree or higher in a relevant field is ideal.Use computer and other office equipment effectively; Microsoft Office Suite (or equivalent); proficiency in other computer software; abili ty to learn new technology.
o An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Crime Analyst II:

CITY OF SANTA MARIA, CALIFORNIA

CRIME ANALYST I/II

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o Graduation from an accredited college or university with an associate’s degree or higher in a relevant field is ideal. An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those li sted above.

o Employees may be considered for a level II advancement after completion of three years in their current assignment, at the Department Director’s discretion. o Demonstrated capability of producing high level/complex crime analysis work products. o Advanced level experience in the use of computers, office equipment, and programs such as Microsoft Office Suite, and future technologies as needed.  Current technical/professional knowledge of complex principles, methods, standards, and techniques associated with the scope of work of a recognized profession, such as:
o Effective verbal and interpersonal communication skills. o Possess the ability to effectively give presentations to City staff and the public.

 Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business.  Requires completion of a background investigation to the satisfaction of the City.  The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

SUPPLEMENTAL INFORMATION:
 May require completion of a pre-employment physical to the satisfaction of the City.  Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

CONDITIONS OF EMPLOYMENT:

CITY OF SANTA MARIA, CALIFORNIA

CRIME ANALYST

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EMPLOYEE CONFIRMATION

☐I have read and understand the job description for my position. I am able to perform all the essential functions of this position. I agree to comply with City policies and all laws, rules, regulations and standards of conduct related to my position. 

Employee Date

CITY OF SANTA MARIA, CALIFORNIA

DIGITAL FORENSICS EXAMINER I/II

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Attachment C

JOB TITLE: Digital Forensics Examiner I/II DEPARTMENT: Police CLASSIFICATION: Exempt UNIT: pn GRADE: 424/ 441
ESTABLISHED: June 2025 LEVEL: Individual Contributor

SUMMARY / IDENTIFYING CHARACTERISTICS:

Under general direction, performs specialized forensic computer and digital device examinations ; preserves original evidence and performs other related duties as required The Digital Forensics Examiner I/II is a flexibly staffed non-sworn position that has an Individual Contributor role that provides advanced level in the full range of investigative IT forensic work, exercising a high degree of independent judgement, providing project oversight, and performing the most complex assignments that require extensive knowledge and proficiency.

ESSENTIAL DUTIES/RESPONSIBILITIES:

These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:
 Conducts seizures and examinations of electronic devices including cell phones/smart phones, tablets, laptops, personal computers, and corresponding electronic data storage media to secure and recover data as evidence. seizure and examination may occur in laboratory or field settings.
 Produces images for analysis purposes; troubleshoots, repairs, assembles, and disassembles digital devices to access evidence and assists in court preparation of evidence and media used during prosecution. Testifies about digital evidence, the procedures used to obtain the evidence, and the findings of digital forensic examiners.
 Conducts primarily Internet-based and online investigations of unlawful activities and crimes, and may assist in other department investigations regarding such unlawful and criminal activities
 Create investigative reports documenting the findings of the forensic examination; provide expert testimony in court related to computer analysis. Performs other related duties, as assigned.
 Review case files to locate alleged violations, determine evidentiary needs, and extract case file information useful to the investigation.
 Prepare and maintain statistical and operational logs, records, and reports; maintain computerized databases related to the assigned investigative activities.  Provide guidance, direction and review of investigative reports documenting the findings of the forensic examination; oversee the storage and maintenance of forensic evidence according to accepted protocols.

CITY OF SANTA MARIA, CALIFORNIA

DIGITAL FORENSICS EXAMINER I/II

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 Performs other related duties, as assigned, and may be required to work evenings, weekends, and holidays during investigation, including assisting other agencies.

CORE COMPETENCIES:

Individual Contributor:

Incumbents should have a solid foundation of the following core competencies identified by the organization to be essential and listed in order of importance (click the hyper link to see the full definition Individual Contributor Competencies):
 Team Player - Effective performers are team oriented, share resources, respond to requests, and support a spirit of cooperative effort.
 Customer Orientation - Effective performers are in touch with community needs and review the organization through the eyes of Santa Maria residents. They go out of their way to anticipate needs.
 Integrity - Effective performers think and act ethically and honestly, take res ponsibility for their actions and foster a work environment where integrity is rewarded.  Composure - Effective performers maintain emotional control, even under ambiguous or stressful circumstances, and demonstrate emotions appropriate to the situation.  Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, public works, planning, information technology, human resources, etc.), and remain current in their area of expertise.  Problem Solving & Decision Making - Effective performers identify problems, solve them, act decisively, and show good judgment.
 Learning Agility - Effective performers continuously seek new knowledge, are curious, learn quickly, and use new information effectively.
 Drive/Energy - Effective performers have a high level of energy and are ambitious and passionate about their role. They have stamina and endurance to maintain a fast pace.

QUALIFICATIONS/EXPERIENCE:

Digital Forensics Examiner I:
 Ideally, two years professional experience in digital forensics field.  Graduation from an accredited college or university with a bachelor’s degree in Computer Science, Management Information Systems, or a closely related field; and/or  equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above
Digital Forensics Examiner II:

CITY OF SANTA MARIA, CALIFORNIA

DIGITAL FORENSICS EXAMINER I/II

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 Four years of professional experience working as a digital forensics examiner for a law enforcement agency (preferred) or a related field.
 Graduation from an accredited college or university with a bachelor’s degree in Computer Science, Management Information Systems, or a closely related field.  Completion of recognized digital forensic training programs, such as those offered by the National White Collar Crime Center (NW3C), SANS Institute, or International; Association of Computer Investigative Specialists (IACIS).
 Experience preparing forensic reports.
 Ideally testifying as an expert witness in criminal investigations; and/or  Equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Employees may be considered for a level II advancement after completion of three years in their current assignment, at the Department Director discretion.

Current technical/professional knowledge of complex principles, methods, standards, and techniques associated with the scope of work of a recognized profession in the digital forensics field, such as:
o International Association of Computer Investigative Specialists certification o Cellebrite,
o Axiom,
o Access Data FTK,
o Encase,
o AMP Five, or
o Input Ace.

 Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business.  Requires completion of a background investigation to the satisfaction of the city.  The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

SUPPLEMENTAL INFORMATION:

 May require completion of a pre-employment physical to the satisfaction of the City.  Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

EMPLOYEE CONFIRMATION
CONDITIONS OF EMPLOYMENT:

CITY OF SANTA MARIA, CALIFORNIA

DIGITAL FORENSICS EXAMINER I/II

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☐I have read and understand the job description for my position. I am able to perform all the essential functions of this position. I agree to comply with City policies and all laws, rules, regulations and standards of conduct related to my position. 

Employee Date

CITY OF SANTA MARIA, CALIFORNIA

SENIOR POLICE RECORDS TECHNICIAN

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Attachment D

JOB TITLE: Senior Police Records Technician DEPARTMENT: Police Department CLASSIFICATION: Non Exempt UNIT: G GRADE: 337
UPDATED: June 2025 LEVEL: Front—line Supervisor

SUMMARY / IDENTIFYING CHARACTERISTICS:

Under general direction of assigned supervisor, maintains and retrieves police records and reports; researches records and provides requested information to law enforcement personnel and the public.

This position supervises technical and support staff. The Senior Police Records Clerk Technician position is a Front-Line Supervisor role that provides administrative support and maintains confidential records for the department. Their role enables the Santa Maria Police Department to achieve its main goal of keeping the community safe by providing high quality services offered by the Santa Maria Police Department.

ESSENTIAL DUTIES/RESPONSIBILITIES:

These duties are a representative example; position assignments may vary depending on the business needs of the department and organization. This position:
 Serves as a lead Records Technician in the records office including scheduling, assigning and reviewing work, providing guidance and assistance, preparing performance evaluations, employee development, etc.
 May act as the Records Supervisor in their absence.
 Maintains and retrieves police records and reports; researches records and provides requested information to law enforcement personnel and the public.  Proofreads; verifies report accuracy; compiles data; maintains a variety of statistical and financial reports; assists with training new personnel.
 Guides records bureau staff and assists with interpreting rules and regulations, processes files for arrest, crime, disposition, and other reports and documents.  Operates computer terminals to make data entries, store reports, clear, cancel, retrieve and verify a variety of information from local and state law enforcement records information systems.  Copies and releases requested reports and documents in compliance with es tablished confidentiality rules and regulations; collects and processes fees.  Answers telephone and provides counter assistance to the public.  Processes warrants, subpoenas, restraining orders.
 Provides and coordinates fingerprinting and/or computer-generated background checks, and processes results with the Department of Justice and others.  Validates records entered in the NCIC computerized systems.  Distributes, files, purges and destroys criminal history information.  Assists in evaluating workflow and processes and recommends improvements.

CITY OF SANTA MARIA, CALIFORNIA

SENIOR POLICE RECORDS TECHNICIAN

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 Scope of assigned area will depend on departmental structure and is at the discretion of the department director.
 Upholds the values of the organization and has strong customer service orientation.  Performs other related projects and duties as assigned.  Demonstrates regular, reliable and punctual attendance.

CORE COMPETENCIES:

Front-line Supervisor:

Incumbents should have a solid foundation of Individual Contributor core competencies identified by the organization, as well as the following core competencies identified as essential for Front - line Supervisor (click the hyper link to see the full definition) Front Line Supervisor Competencies:
 Assertiveness - Effective performers are self -confident, readily offer options and take action, and challenge others when appropriate. They trust their judgment.  Conflict Management - Effective performers recognize that conflict can be a valuable part of the decision-making process. They support and manage differences of opinion and use consensus and collaboration to resolve issues.
 High Standards - Effective performers model profess ional standards, pay attention to detail, continually seek to improve processes, hold staff accountable, and find best practices.
 Informal Communication - Effective performers clearly and articulately convey information to others. They accurately interpret and understand nonverbal cues.  Positive Impact - Effective performers make positive impressions on those around them.

They are personable, self-confident, optimistic, enthusiastic, and generally likable.  Delegation - Effective performers willingly entrust work to others, provide clear guidelines, provide challenging assignments, and empower others.
 Active Listening - Effective performers offer their full attention when others speak, actively listen, and demonstrate verbal and nonverbal listening cues to en sure understanding.
 Team Management - Effective performers select and build effective work groups, understand the human dynamics of team foundation, and create and maintain functional teams. They formulate team roles, provide guidance, and reward team behavior.  Influence - Effective performers are skilled at directing, persuading, and motivating others. They establish a personal power base built on mutual trust, fairness, and honesty, and flex their style to direct, collaborate, or empower others.

QUALIFICATIONS/EXPERIENCE:
 Ideally, three years of experience in law enforcement records with responsibility for all aspects of maintaining, researching, and releasing restricted access law enforcement information to law enforcement personnel and the public.

CITY OF SANTA MARIA, CALIFORNIA

SENIOR POLICE RECORDS TECHNICIAN

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 Graduation from high school, and/or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Supplemented specialized clerical courses is desired.  Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as:
o Police Department organization and procedures as they relate to the processing of police records; legal guidelines, regulations, laws and procedures governing the confidentiality, security, and processing of law enforcement-related records. o Police terminology, law enforcement codes, and law enforcement information systems. o Record-keeping and automated information systems.
o Fulfilling public records requests in accordance with the Public Records Act. o Effective verbal and interpersonal communication skills. o Microsoft Office Suite (or equivalent).
o Use computer and other office equipment effectively.
 Desired licenses and/or certifications associated with the assignment.  Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business.  Requires completion of a background investigation to the satisfaction of the City.  The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.  May require completion of a pre-employment physical to the satisfaction of the City.  Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

CITY OF SANTA MARIA, CALIFORNIA

SENIOR POLICE RECORDS TECHNICIAN

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EMPLOYEE CONFIRMATION

Employee Date

City of Santa Maria
Comprehensive Schematic Pay Schedule
Full-Time Classifications Adopted 07-01-2025
Effective 06-28-2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 322 ACCOUNT CLERK - SCALE HOUSE g 1,882.48 1,976.60 2,075.43 2,179.20 2,288.16 324 ACCOUNT CLERK I g 1,836.52 1,928.35 2,024.77 2,126.01 2,232.31 323 ACCOUNT CLERK II g 2,031.08 2,132.63 2,239.26 2,351.22 2,468.78 370 ACCOUNTING TECHNICIAN I g 2,230.37 2,341.89 2,458.98 2,581.93 2,711.03 371 ACCOUNTING TECHNICIAN II g 2,459.52 2,582.50 2,711.63 2,847.21 2,989.57 374 ACCOUNTING TECHNICIAN III g 2,582.49 2,711.61 2,847.19 2,989.55 3,139.03 367 ADMINISTRATIVE ASSISTANT g 2,448.11 2,570.52 2,699.05 2,834.00 2,975.70 436 ADMINISTRATIVE LEADER m 3,631.57 3,794.99 3,965.76 4,144.22 4,330.71 4,525.59 4,729.24 4,942.06 447 ARFF SPECIALIST I f 3,014.45 3,165.17 3,323.43 3,489.60 3,664.08 448 ARFF SPECIALIST II f 3,315.84 3,481.63 3,655.71 3,838.50 4,030.43 176 ASSISTANT CITY ATTORNEY (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01 146 ASSISTANT CITY MANAGER (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 203 ASSISTANT PLANNER g 2,799.63 2,939.61 3,086.59 3,240.92 3,402.97 008 ASSISTANT TO THE CITY MANAGER m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09 204 ASSOCIATE PLANNER g 3,532.27 3,708.88 3,894.32 4,089.04 4,293.49 176 ASST DIR OF RECREATION & PARKS (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01
388 AUTOMOTIVE SERVICE WRITER g 2,660.01 2,793.01 2,932.66 3,079.29 3,233.25 140 BUILDING DIVISION MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 217 BUILDING INSPECTOR I g 2,643.11 2,775.27 2,914.03 3,059.73 3,212.72 220 BUILDING INSPECTOR II g 2,914.72 3,060.46 3,213.48 3,374.15 3,542.86 347 BUILDING PERMIT TECHNICIAN I g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 348 BUILDING PERMIT TECHNICIAN II g 2,505.98 2,631.28 2,762.84 2,900.98 3,046.03 438 BUSINESS LEADER m 5,164.46 5,396.86 5,639.72 5,893.51 6,158.72 6,435.86 6,725.48 7,028.13 164 BUSINESS SYSTEMS ANALYST m 4,035.23 4,236.99 4,448.84 4,671.28 4,904.84 230 CAD TECHNICIAN g 2,775.70 2,914.49 3,060.21 3,213.22 3,373.88 264 CHIEF BUILDING INSPECTOR g 3,212.43 3,373.05 3,541.70 3,718.79 3,904.73 130 CHIEF DEPUTY CITY CLERK m 4,546.61 4,773.94 5,012.64 5,263.27 5,526.43 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56
146 CHIEF INFORMATION OFFICER (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 150 CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 8,735.19 - - - 13,102.79 226 CHIEF PUBLIC WORKS INSPECTOR g 2,814.06 2,954.76 3,102.50 3,257.63 3,420.51 146 CITY ATTORNEY (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 179 CITY MANAGER (Broadband) m 10,254.32 - - - 14,601.85 166 CODE ENFORCEMENT OFFICER I g 2,730.08 2,866.58 3,009.91 3,160.41 3,318.43 167 CODE ENFORCEMENT OFFICER II g 2,981.30 3,130.37 3,286.89 3,451.23 3,623.79 165 CODE ENFORCEMENT SUPERVISOR g 3,588.45 3,767.87 3,956.26 4,154.07 4,361.77 168 CODE ENFORCEMENT TECHNICIAN g 2,195.58 2,305.36 2,420.63 2,541.66 2,668.74 211 COMMUNITY PROGRAMS MANAGER m 4,388.79 4,608.23 4,838.64 5,080.57 5,334.60 340 CONFIDENTIAL OFFICE CLERK I m 1,652.49 1,735.11 1,821.87 1,912.96 2,008.61 341 CONFIDENTIAL OFFICE CLERK II m 1,825.81 1,917.10 2,012.96 2,113.61 2,219.29 311 CONFIDENTIAL SECRETARY m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 343 CONFIDENTIAL TECHNICIAN I m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 344 CONFIDENTIAL TECHNICIAN II m 2,517.68 2,643.56 2,775.74 2,914.53 3,060.26 346 CONFIDENTIAL TECHNICIAN III m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY (Broadband) m 8,258.16 - - - 12,604.56 150 CORPORATE/EXECUTIVE LEADER - SAFETY (Broadband) psm 8,735.19 - - - 13,102.79 265 CREW LEADER/MAINTENACE SPECIALIST g 2,553.71 2,681.40 2,815.47 2,956.24 3,104.05 298 CRIME ANALYST I g 2,866.05 3,009.35 3,159.82 3,317.81 3,483.70 414 CRIME ANALYST II g 3,159.82 3,317.81 3,483.70 3,657.89 3,840.78 421 CRIME LAB AND EVIDENCE SUPV pn 4,365.70 4,583.99 4,813.19 5,053.85 5,306.54 417 CRIMINALISTICS TECHNICIAN I pn 2,724.19 2,860.40 3,003.42 3,153.59 3,311.27 418 CRIMINALISTICS TECHNICIAN II pn 3,531.91 3,708.51 3,893.94 4,088.64 4,293.07 331 CUSTOMER SERVICE CLERK g 1,581.36 1,660.43 1,743.45 1,830.62 1,922.15 389 CUSTOMER SERVICE TECHNICIAN g 2,303.07 2,418.22 2,539.13 2,666.09 2,799.39 439 DEPUTY BUILDING OFFICIAL m 4,089.11 4,293.57 4,508.25 4,733.66 4,970.34 373 DEPUTY CITY CLERK m 2,528.57 2,655.00 2,787.75 2,927.14 3,073.50 009 DEPUTY CITY MANAGER m 6,249.56 6,562.04 6,890.14 7,234.65 7,596.38 176
DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01
176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety) psmf 6,769.78 - - - 11,137.38 424 DIGITAL FORENSICS EXAMINER I pn 3,809.88 4,000.37 4,200.39 4,410.41 4,630.93 441 DIGITAL FORENSICS EXAMINER II pn 4,200.39 4,410.41 4,630.93 4,862.48 5,105.60 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56
146 DIR OF PUBLIC WORKS (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 DIR OF RECREATION & PARKS (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 DIRECTOR OF FINANCE (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 DIRECTOR OF UTILITIES (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 319 DISPATCHER I pn 2,654.51 2,787.24 2,926.60 3,072.93 3,226.58 320 DISPATCHER II pn 3,079.23 3,233.19 3,394.85 3,564.59 3,742.82 441 ELECTRICAL AND INSTRUMENTATION TECHNICIAN g 3,504.82 3,680.06 3,864.06 4,057.26 4,260.12 Bi-Weekly Rates

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ATTACHMENT E
City of Santa Maria
Comprehensive Schematic Pay Schedule
Full-Time Classifications Adopted 07-01-2025
Effective 06-28-2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
239 ELECTRICIAN I g 2,789.77 2,929.26 3,075.72 3,229.51 3,390.99 227 ELECTRICIAN II g 3,229.51 3,390.99 3,560.54 3,738.57 3,925.50 302 ENGINEER I g 3,213.18 3,373.84 3,542.53 3,719.66 3,905.64 303 ENGINEER II g 3,542.55 3,719.68 3,905.66 4,100.94 4,305.99 317 ENGINEER III g 3,905.69 4,100.97 4,306.02 4,521.32 4,747.39 231 ENGINEERING TECH II g 2,501.43 2,626.50 2,757.83 2,895.72 3,040.51 232 ENGINEERING TECH III g 2,775.70 2,914.49 3,060.21 3,213.22 3,373.88 228 EQUIPMENT MECHANIC I g 2,310.21 2,425.72 2,547.01 2,674.36 2,808.08 225 EQUIPMENT MECHANIC II g 2,489.64 2,614.12 2,744.83 2,882.07 3,026.17 190 EXECUTIVE ASSISTANT m 3,102.38 3,257.50 3,420.38 3,591.40 3,770.97 253 FACILITIES SUPERVISOR g 3,368.66 3,537.09 3,713.94 3,899.64 4,094.62 281 FIELD MECHANIC g 2,616.93 2,747.78 2,885.17 3,029.43 3,180.90 332 FINANCE CLERK I g 1,882.50 1,976.63 2,075.46 2,179.23 2,288.19 333 FINANCE CLERK II g 2,075.85 2,179.64 2,288.62 2,403.05 2,523.20 329 FINANCE LEAD CLERK g 2,283.48 2,397.65 2,517.53 2,643.41 2,775.58 449 FIRE BATTALION CHIEF psmf 6,300.85 6,615.89 6,946.68 7,294.01 7,658.71 450 FIRE CAPTAIN f 4,353.22 4,570.88 4,799.42 5,039.39 5,291.36 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 8,735.19 - - - 13,102.79 451 FIRE ENGINEER f 3,788.14 3,977.55 4,176.43 4,385.25 4,604.51 452 FIRE FIGHTER f 3,315.84 3,481.63 3,655.71 3,838.50 4,030.43 453 FIRE FIGHTER IN TRAINING f 2,482.91 2,607.06 2,737.41 2,874.28 3,017.99 443 FIRE INSPECTOR I f 2,892.68 3,037.32 3,189.19 3,348.65 3,516.08 444 FIRE INSPECTOR II f 3,189.20 3,348.66 3,516.09 3,691.89 3,876.48 446 FIRE MARSHAL m 6,154.11 6,461.82 6,784.91 7,124.16 7,480.37 295 FIRE PREVENTION OFFICER I f 3,014.45 3,165.17 3,323.43 3,489.60 3,664.08 296 FIRE PREVENTION OFFICER II f 3,315.84 3,481.63 3,655.71 3,838.50 4,030.43 254 FLEET SERVICES SUPERVISOR g 3,537.12 3,713.98 3,899.68 4,094.66 4,299.39 182 GIS ANALYST g 3,788.79 3,978.23 4,177.14 4,386.00 4,605.30 299 GIS MANAGER m 3,916.84 4,112.68 4,318.31 4,534.23 4,760.94 192 GIS TECHNICIAN I g 2,952.08 3,099.68 3,254.66 3,417.39 3,588.26 193 GIS TECHNICIAN II g 3,254.65 3,417.38 3,588.25 3,767.66 3,956.04 440 GRAPHICS TECHNICIAN g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 372 GRANTS SPECIALIST I g 2,577.56 2,706.44 2,841.76 2,983.85 3,133.04 378 GRANTS SPECIALIST II g 2,841.78 2,983.87 3,133.06 3,289.71 3,454.20 209 GROUNDSKEEPER g 1,747.19 1,834.55 1,926.28 2,022.59 2,123.72 400 HEAVY EQUIPMENT MECHANIC g 2,827.18 2,968.54 3,116.97 3,272.82 3,436.46 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,505.98 2,631.28 2,762.84 2,900.98 3,046.03 423 INVESTIGATIVE SPECIALIST pn 2,641.67 2,773.75 2,912.44 3,058.06 3,210.96 426 INVESTIGATIVE SPECIALIST I pn 2,641.67 2,773.75 2,912.44 3,058.06 3,210.96 427 INVESTIGATIVE SPECIALIST II pn 2,912.45 3,058.07 3,210.97 3,371.52 3,540.10 286 LABORATORY COORDINATOR g 3,110.89 3,266.43 3,429.75 3,601.24 3,781.30 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,720.12 2,856.13 2,998.94 3,148.89 3,306.33 274 LANDFILL HEAVY EQUIP OPR g 2,467.17 2,590.53 2,720.06 2,856.06 2,998.86 276 LANDFILL HEAVY EQUIP OPR II g 2,590.53 2,720.06 2,856.06 2,998.86 3,148.80 432 LEAD CUSTOMER SERVICE TECHNICIAN g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 282 LEAD MECHANIC g 2,885.20 3,029.46 3,180.93 3,339.98 3,506.98 425 LEAD POLICE SERVICE TECHNICIAN pn 2,760.60 2,898.63 3,043.56 3,195.74 3,355.53 307 LEAD WASTEWATER OPERATOR g 3,244.92 3,407.17 3,577.53 3,756.41 3,944.23 308 LEAD WATER OPERATOR g 3,244.92 3,407.17 3,577.53 3,756.41 3,944.23 428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64 350 LIBRARIAN I g 2,610.57 2,741.10 2,878.16 3,022.07 3,173.17 248 LIBRARIAN II g 2,884.35 3,028.57 3,180.00 3,339.00 3,505.95 147 LIBRARIAN III m 4,480.11 4,704.12 4,939.33 5,186.30 5,445.62 352 LIBRARY ASSISTANT I g 2,029.25 2,130.71 2,237.25 2,349.11 2,466.57 354 LIBRARY ASSISTANT II g 2,237.54 2,349.42 2,466.89 2,590.23 2,719.74 351 LIBRARY CLERK g 1,976.70 2,075.54 2,179.32 2,288.29 2,402.70 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 353 LIBRARY TECHNICIAN g 2,422.95 2,544.10 2,671.31 2,804.88 2,945.12 244 MAINTENANCE WORKER I g 2,009.99 2,110.49 2,216.01 2,326.81 2,443.15 240 MAINTENANCE WORKER II g 2,166.15 2,274.46 2,388.18 2,507.59 2,632.97 330 OFFICE ASSISTANT I g 1,701.70 1,786.79 1,876.13 1,969.94 2,068.44 328 OFFICE ASSISTANT II g 1,880.15 1,974.16 2,072.87 2,176.51 2,285.34 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON SAFETY (Broadband) m 6,519.61 - - - 10,866.01 177 ORGANIZATIONAL / ENTERPRISE LEADER - SAFETY (Broadband) psm 6,769.78 - - - 11,137.38 382 OUTREACH COORDINATOR g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 183 PARK SERVICES OFFICER g 2,167.65 2,276.03 2,389.83 2,509.32 2,634.79 238 PARK SERVICES OFFICER II g 2,630.23 2,761.74 2,899.83 3,044.82 3,197.06 283 PARK SERVICES OFFICER III g 3,066.01 3,219.31 3,380.28 3,549.29 3,726.75 268 PARKS & FOREST SUPERVISOR g 3,340.50 3,507.53 3,682.91 3,867.06 4,060.41 430 PEG PRODUCTION MANAGER m 3,128.45 3,284.87 3,449.11 3,621.57 3,802.65 278 PLAN CHECK ENGINEER m 4,961.19 5,209.25 5,469.71 5,743.20 6,030.36 124 PLANNING DIVISION MANAGER m 6,287.93 6,602.33 6,932.45 7,279.07 7,643.02 216 PLANNING TECHNICIAN g 2,286.82 2,401.16 2,521.22 2,647.28 2,779.64 297 PLANS EXAMINER g 3,056.10 3,208.91 3,369.36 3,537.83 3,714.72 422 POLICE CORPORAL p 3,832.64 4,024.27 4,225.48 4,436.75 4,658.59 177 POLICE DIVISION COMMANDER (Org Leader Broadband - Safety) psmp 6,769.78 - - - 11,137.38

Page 2 of 4 ends

City of Santa Maria
Comprehensive Schematic Pay Schedule
Full-Time Classifications Adopted 07-01-2025
Effective 06-28-2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
416 POLICE LIEUTENANT pmm 6,012.25 6,312.86 6,628.50 6,959.93 7,307.93 413 POLICE OFFICER p 3,556.32 3,734.14 3,920.85 4,116.89 4,322.73 355 POLICE RECORDS SUPERVISOR g 2,820.25 2,961.26 3,109.32 3,264.79 3,428.03 327 POLICE RECORDS TECH-DETECTIVES g 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20 325 POLICE RECORDS TECHNICIAN I g 2,143.88 2,251.07 2,363.62 2,481.80 2,605.89 326 POLICE RECORDS TECHNICIAN II g 2,315.25 2,431.01 2,552.56 2,680.19 2,814.20 410 POLICE SERGEANT pmm 4,853.51 5,096.19 5,351.00 5,618.55 5,899.48 256 POLICE SERVICES TECHNICIAN pn 2,503.95 2,629.15 2,760.61 2,898.64 3,043.57 390 POLICE TRAINEE pn 2,984.16 3,133.37 3,290.04 3,454.54 3,627.27 293 PRINCIPAL CIVIL ENGINEER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 127 PRINCIPAL PLANNER m 4,936.40 5,183.22 5,442.38 5,714.50 6,000.23 437 PROGRAM LEADER m 4,330.70 4,525.58 4,729.24 4,942.06 5,164.45 5,396.85 5,639.71 5,893.50 362 PROPERTY-EVIDENCE CLERK g 2,501.80 2,626.89 2,758.23 2,896.14 3,040.95 241 PUBLIC WORKS INSPECTOR g 2,552.46 2,680.08 2,814.08 2,954.78 3,102.52 135 PUBLIC WORKS OPERATIONS MGR m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 169 PUBLIC WORKS TECHNICIAN I g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 170 PUBLIC WORKS TECHNICIAN II g 2,505.98 2,631.28 2,762.84 2,900.98 3,046.03 257 RECREATION COORDINATOR g 2,615.79 2,746.58 2,883.91 3,028.11 3,179.52 285 RECREATION SUPERVISOR g 3,027.35 3,178.72 3,337.66 3,504.54 3,679.77 259 RECREATION TECHNICIAN g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 316 REGULATORY COMPLIANCE MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 252 REGULATORY COMPLIANCE SPECIALIST I g 2,541.68 2,668.76 2,802.20 2,942.31 3,089.43 314 REGULATORY COMPLIANCE SPECIALIST II g 2,802.20 2,942.31 3,089.43 3,243.90 3,406.10 431 REGULATORY COMPLIANCE SUPERVISOR g 3,212.58 3,373.21 3,541.87 3,718.96 3,904.91 312 SECRETARY g 2,152.89 2,260.53 2,373.56 2,492.24 2,616.85 313 SECRETARY TO THE CITY MANAGER m 2,823.18 2,964.34 3,112.56 3,268.19 3,431.60 176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01
349 SENIOR BUILDING PERMIT TECH g 2,674.53 2,808.26 2,948.67 3,096.10 3,250.91 292 SENIOR CIVIL ENGINEER g 4,277.68 4,491.56 4,716.14 4,951.95 5,199.55 267 SENIOR CREW LEADER-MAINT SPEC g 2,681.38 2,815.45 2,956.22 3,104.03 3,259.23 321 SENIOR DISPATCHER pn 3,396.37 3,566.19 3,744.50 3,931.73 4,128.32 237 SENIOR PARK SERVICES OFFICER g 3,587.70 3,767.09 3,955.44 4,153.21 4,360.87 205 SENIOR PLANNER g 4,164.28 4,372.49 4,591.11 4,820.67 5,061.70 201 SENIOR PLANS EXAMINER g 3,542.55 3,719.68 3,905.66 4,100.94 4,305.99 337 SENIOR POLICE RECORDS TECH g 2,537.97 2,664.87 2,798.11 2,938.02 3,084.92 163 SENIOR PROJECT MANAGER m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09 210 SENIOR SYSTEMS ANALYST m 5,052.85 5,305.49 5,570.76 5,849.30 6,141.77 304 SENIOR TRAFFIC SIGNAL TECH g 2,998.81 3,148.75 3,306.19 3,471.50 3,645.08 184 SHAREPOINT DEVELOPER g 3,865.00 4,058.25 4,261.16 4,474.22 4,697.93 195 SOLID WASTE COLLECTIONS SUPV g 3,500.14 3,675.15 3,858.91 4,051.86 4,254.45 196 SOLID WASTE EQUIP CREW LDR g 2,403.48 2,523.65 2,649.83 2,782.32 2,921.44 246 SOLID WASTE EQUIP LEAD OPR g 2,658.08 2,790.98 2,930.53 3,077.06 3,230.91 222 SOLID WASTE EQUIPMENT OPR I g 2,244.12 2,356.33 2,474.15 2,597.86 2,727.75 224 SOLID WASTE EQUIPMENT OPR II g 2,289.00 2,403.45 2,523.62 2,649.80 2,782.29 197 SOLID WASTE LANDFILL SUPV g 3,500.14 3,675.15 3,858.91 4,051.86 4,254.45 154 SOLID WASTE MANAGER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 380 SPECIAL DISTRICTS COORDINATOR g 3,340.50 3,507.53 3,682.91 3,867.06 4,060.41 411 SPECIAL DISTRICTS PLANNING TECHNICIAN g 2,264.17 2,377.38 2,496.25 2,621.06 2,752.11 358 SPECIAL DISTRICTS SUPERVISOR g 3,726.44 3,912.76 4,108.40 4,313.82 4,529.51 381 SPECIAL DISTRICTS TECHNICIAN g 2,577.04 2,705.89 2,841.18 2,983.24 3,132.40 271 STREET MAINT SUPERVISOR g 3,368.66 3,537.09 3,713.94 3,899.64 4,094.62 214 SYSTEMS ANALYST I g 3,504.82 3,680.06 3,864.06 4,057.26 4,260.12 215 SYSTEMS ANALYST II g 3,865.00 4,058.25 4,261.16 4,474.22 4,697.93 290 TRAFFIC SIGNAL TECHNICIAN g 2,789.60 2,929.08 3,075.53 3,229.31 3,390.78 202 TRANSIT ASSISTANT g 1,747.19 1,834.55 1,926.28 2,022.59 2,123.72 229 TRANSIT COORDINATOR g 2,456.60 2,579.43 2,708.40 2,843.82 2,986.01 185 TRANSIT PLANNER g 3,176.23 3,335.04 3,501.79 3,676.88 3,860.72 288 TRANSIT SERVICES MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 383 UTILITIES ACCOUNTING TECH I g 2,230.37 2,341.89 2,458.98 2,581.93 2,711.03 384 UTILITIES ACCOUNTING TECH II g 2,459.52 2,582.50 2,711.63 2,847.21 2,989.57 385 UTILITIES ACCOUNTING TECH III g 2,582.49 2,711.61 2,847.19 2,989.55 3,139.03 387 UTILITIES OUTREACH SPECIALIST g 2,270.26 2,383.77 2,502.96 2,628.11 2,759.52 207 UTILITIES TECHNOLOGY ANALYST g 3,504.82 3,680.06 3,864.06 4,057.26 4,260.12 334 UTILITY BILLING LEAD CLERK g 2,283.48 2,397.65 2,517.53 2,643.41 2,775.58 223 UTILITY BILLING SUPERVISOR g 2,397.63 2,517.51 2,643.39 2,775.56 2,914.34 306 WASTEWATER OPERATOR g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 405 WASTEWATER OPERATOR I g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 406 WASTEWATER OPERATOR II g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 407 WASTEWATER OPERATOR III g 3,030.73 3,182.27 3,341.38 3,508.45 3,683.87 305 WASTEWATER OPERATOR TRAINEE g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 198 WASTEWATER SUPERVISOR g 4,021.94 4,223.04 4,434.19 4,655.90 4,888.70 247 WATER CONSERVATION SPECIALIST g 2,721.65 2,857.73 3,000.62 3,150.65 3,308.18 309 WATER OPERATOR g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 402 WATER OPERATOR I g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 403 WATER OPERATOR II g 2,748.95 2,886.40 3,030.72 3,182.26 3,341.37 404 WATER OPERATOR III g 3,030.73 3,182.27 3,341.38 3,508.45 3,683.87

Page 3 of 4 ends

City of Santa Maria
Comprehensive Schematic Pay Schedule
Full-Time Classifications Adopted 07-01-2025
Effective 06-28-2025
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
310 WATER OPERATOR TRAINEE g 2,441.33 2,563.40 2,691.57 2,826.15 2,967.46 258 WATER RESOURCES LEAD OPERATOR g 3,297.27 3,462.13 3,635.24 3,817.00 4,007.85 134 WATER RESOURCES MANAGER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 263 WATER RESOURCES OPERATOR g 2,990.68 3,140.21 3,297.22 3,462.08 3,635.18 199 WATER SUPERVISOR g 4,021.94 4,223.04 4,434.19 4,655.90 4,888.70 243 WATER SYSTEM OPERATOR I g 2,381.85 2,500.94 2,625.99 2,757.29 2,895.15 249 WATER SYSTEM OPERATOR II g 2,681.82 2,815.91 2,956.71 3,104.55 3,259.78

Page 4 of 4 ends

City of Santa Maria
Comprehensive Schematic Pay Schedule
Hourly Rates (Part-Time - Limited Service)
Adopted 07-01-2025
Effective 06-28-2025
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 20.96 22.01 23.11 24.27 25.48
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
al ASSIST LIBRARY TECHNICIAN e 16.75 17.59 18.47 - -
as ASSISTANT CLERK - OFFICE e 16.50 17.33 18.19 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66
zc CLERK II z 22.61 23.74 24.93 26.18 27.49
zx COMMUNITY OUTREACH COORDINATOR z 25.57 26.85 28.19 29.60 31.08 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER* e 16.50 17.33 18.19 - - ya EMERGENCY SERVICES SPECIALIST z 35.08 36.83 38.67 40.60 42.63 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 21.55 22.63 23.76 24.95 26.20 zq FACILITY SPECIALIST III z 23.17 24.33 25.55 26.83 28.17 lo GENERAL LABORER e 16.50 17.33 18.19 - -
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL e 16.50 17.33 18.19 - -
ei INTERN - PROFESSION e 16.50 17.33 18.19 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 19.02 19.97 20.97 22.02 23.12
lp LIBRARY PAGE e 16.50 17.33 18.19 - -
zg LIBRARY TECHNICAL ASSISTANT z 26.89 28.23 29.64 31.12 32.68 lg LIFEGUARD e 16.50 17.33 18.19 - -
mt MAINTENANCE TECHNICIAN e 16.50 17.33 18.19 - -
ma MULTIMEDIA ASSISTANT e 16.50 17.33 18.19 - -
ps PARK SERVICES AIDE e 16.50 17.33 18.19 - -
zy PARK SERVICES COORDINATOR z 44.60 46.83 49.17 51.63 54.21 pc POLICE CADET e 16.75 17.59 18.47 - -
zi POLICE RECORDS CLERK z 19.93 20.93 21.98 23.08 24.23 po PROVISIONAL OFFICER e 39.91 41.91 44.01 46.21 48.52
ra RECREATION ACTIVITY SPECIALIST z 19.22 20.18 21.19 22.25 23.36 re RECREATION LEADER II e 16.50 17.33 18.19 - -
rc REGULATORY COMPLIANCE CLERK e 16.50 17.33 18.19 - -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
ze SECURITY GUARD z 21.85 22.94 24.09 25.29 26.56
zz SENIOR LIFEGUARD z 21.22 22.28 23.39 24.56 25.79
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 16.50 17.33 18.19 - -
zt STAFF ASSISTANT z 18.48 19.40 20.37 21.39 22.46
si SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 16.50 17.33 18.19 - -
t1 TECHNICAL AIDE I e 16.50 17.33 18.19 - -
t2 TECHNICAL AIDE II e 16.50 17.33 18.19 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 21.51 22.59 23.72 24.91 26.16
Hourly Rates

Page 1 of 1 ends

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Rebecca Campbell, Director of Finance

DATE: July 1, 2025

SUBJECT: Adoption of a Resolution Approving an Amended Agreement with PFM Asset Management LLC for Investment Management Services

Description:

The City Council will consider adopting a Resolution that approves an updated Investment Management Services agreement with PFM Asset Management LLC, effective retroactively June 19, 2025.

RECOMMENDATION:

1. Adopt a Reso lution approving an amended agreement for professional services with PFM Asset Management LLC for Investment Management Services; and

2. Authorize City Manager or designee to enter into extensions and modifications consistent with the terms of the agreement.

BACKGROUND:

Since 2012, PFM Asset Management LLC (PFM AM), a division of U.S. Bancorp Asset Management, Inc. has served as the City’s investment advisor, providing comprehensive portfolio management and advisory services. Their responsibilities have inc luded cash flow analysis, investment policy review, performance benchmarking, and discretionary management of the City’s investment portfolio. The City of Santa Maria entered into an agreement with PFMAM on June 19, 2018.

The Department of Finance issued a Request for Proposal (RFP) on December 1, 2023.

It is recommended that the City extend its agreement with PFMAM to continue to serve as the City’s investment advisor.

DISCUSSION:

PFMAM has consistently demonstrated exceptional performance and service quality.

Over the past 10 years, they have generated approximately $8.9 million in incremental earnings over the City’s benchmark. Their active, relative -value-based investment strategy has helped the City navigate various market conditions, including interest rate fluctuations, economic downturns, and global financial disruptions. 2 In addition to the strong performance key highlights of PFMAM’s service include:

 Robust Resources: PFMAM manages or advises on over $256.5 billion in assets, including $92.6 billion for 183 California public agencies (of which $28.3 billion is for 71 California Cities).
 Experienced Team: The City’s engagement is led by Managing Direct or Monique Spyke, who has over 20 years of experience and deep knowledge of California’s public sector investment landscape.
 Customized Strategy: PFMAM has tailored the City’s portfolio to meet its risk tolerance and liquidity needs while prioritizing safety and capital preservation.  Regulatory Expertise: The firm maintains full compliance with the California Government Code and the industry’s best -practices, supported by a dedicated compliance team and advanced reporting systems.
 Cybersecurity and Continui ty: Backed by U.S. Bancorp, PFM AM benefits from enterprise-level cybersecurity infrastructure and a robust business continuity plan.

Enhanced Service Levels and Investment Options:

Over the years, PFM AM has taken significant steps to enhance the service l evels provided to the city. The PFMAM’s team has provided special attention to city personnel, ensuring they have the support needed to effectively oversee the investment program and liaise with other important stakeholders such as the City’s investment custodian.

Over the past two years PFMAM has worked with the city to increase the efficiency of the investment program and expand investment options. Some of these changes include:

 Reinvestment of portfolio cash flow, enabling cash to be reinvested more effectively.
 Allowance for the sale of partial lots, providing greater flexibility in managing the investment portfolio.
 Removal of match -settle requirements for sales and purchases, streamlining transaction processes.
 Approval of the use of asset-backed securities—which is an allowable investment per the City’s investment policy.

These changes have collectively improved the City’s ability to manage its investments and optimize returns.

The extension of the agreement begins June 19, 2025 , for a term of o ne year and may be extended for up to two one-year extensions. This extension with PFMAM will provide consistency and sustainability for operations, while the city implements its new enterprise resource planning (ERP) system over the next year. At the end of the term, options will be evaluated on how to move forward. During this extension , PFMAM will continue to maintain its current fee structure as a percentage of the portfolio funds managed, as outlined in the original 2018 agreement as follows:

3 Annual Fee
$00 - $ 25M 0.10%
$25 - $ 50M 0.08%
$50 - $ 100M 0.07%
$100M ++ 0.06%

The City Attorney’s Office reviewed the agreement.

Impact to the Community
The extension of the agreement will help the fiscal stability of the City of Santa Maria, as PFMAM has proven to be a reliable and high -performing partner in managing the City’s investment portfolio. Their expertise, performance, and commitment to public sector clients make them the ideal advisor to continue supporting the City’s financial goals in order to support the community.

ATTACHMENT(S):

A. Resolution
B. Amendment 5 to the 2018 Original Agreement
C. 2018 Agreement with PFMAM

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA,

APPROVING AN AMENDED AGREEMENT FOR

PROFESSIONAL SERVICES WITH PFM ASSET MANAGEMENT LLC

FOR INVESTMENT MANAGEMENT SERVICES

WHEREAS, the City of Santa Maria requires ongoing investment management services; and

WHEREAS, the City of Santa Maria requests that PFM Asset Management LLC continues to perform investment management services in compliance with State law and the City’s Investment Policy; and

WHEREAS, PFM Ass et Management LLC is performing the “Prudent Expert Standard” of responsibility.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve an amended agreement for professional services with PFM Asset Management LLC for Investment Management Services; and

SECTION 2. Authorize City Manager or designee to enter into extensions and modifications consistent with the terms of the agreement; and

SECTION 3. The Chief Deputy City Cle rk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

AMENDMENT NO. 5

AGREEMENT FOR PROFESSIONAL SERVICES

INVESTMENT MANAGEMENT SERVICES
Th
is Amendment No. 5 to the Agreement for Professional Services is made and entered into July 1, 202 5, by and between PFM Asset Management LLC, a Delaware Limited Liability Corporation with an office in Harrisburg, Pennsylvania (“Contractor”), and the City of Santa Maria , a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHE
REAS, on June 19, 2018, the City and the C ontractor entered into an Agreement for Professional Services concerning investment management services (the “Agreement”); and
WHE
REAS, on June 19, 2019, the City and the Contractor made and entered into Amendment No. 1 for an additional term of one (1) year; and WHE
REAS, on June 19, 2021, the City and the Contractor made and entered into Amendment No. 2 for an additional term of two (2) years; and WHE
REAS, on June 19, 2023, the City and the Contractor made and entered into Amendment No. 3 for an additional term of one (1) year; and WHE
REAS, on June 19, 2024, the City and the Contractor made and entered into Amendment No. 4 for an additional term of one (1) year; and WHE
REAS, the City held a request for proposal process and PFM is selected to perform investment management services; and
WHE
REAS, the City continues to not have available employees to perform the specialized services outlined in the Agreement; and
WHE
REAS, the City desires to engage the Contractor to provide these investment management services by reason of its qualifications and experience for performing such services and Contractor has offered to provide the required services on the terms and in the manner set forth in the original Agreement.

NOW
, THEREFORE, IT IS AGREED:

1. Reci
tals true. The above recitals are true.

2. General . 2.01. Term and Termination. The term of this Amendment is one (1) year, beginning on the date first written above. Following evaluation by the City at the end of the term, this Amendment may be extended up to two one -year terms upon mutual consent of the parties. This Amendment may be terminated for breach of the terms or conditions listed in the original Agreement, or because of discovery of any act which violates local, state, or federal law. Termination for breach is

ATTACHMENT B
effective fourteen (14) days after deposit of notice as specified in the original Agreement. This Amendment may also be terminated for convenience.

Termination is effective thirty (30) days after notice.

2.02. Services to be Performed. All other terms and conditions of the original Agreement dated June 19, 2018, remain the same.

IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.

PFM ASSET MANAGEMENT LLC
a Delaware Limited Liability Corporation

___________________________

MONIQUE SPYKE
Managing Director

CITY OF SANTA MARIA
a California Municipal Corporation

REBECCA CAMPBELL
Director of Finance

ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:

_______________________________
Risk Manager
_______________________________
City Attorney

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made on June 19, 2018 (the "Agreement") by and between, PFM Asset Management LLC (hereinafter referred to as the "Contractor"), and the City of Santa Maria, a California Municipal Corporation ("City"), in Santa Maria, California, based on the following recitals:

WHEREAS, the City desires certain investment management services as hereinafter described; and
WHEREAS, the City desires to engage the Contractor to provide these investment management services by reason of its qualifications and experience for performing such services and Contractor has offered to provide the required services on the terms and in the manner set forth herein; and
NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this Agreement is one (1) year, beginning on the date first written above. Following evaluation by the City at the end of the term, this Agreement may be extended up to one (1) additional year upon mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination for breach is effective 14 days· after deposit of notice as specified in this Agreement. This Agreement may also be terminated for convenience. Termination is effective thirty (30) days after notice.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing investment advisory services. More specifically, Contractor agrees to perform the specific services described in Section 5.01 hereof.

2.03. City's Duties. City's duties under this Agreement are to cooperate with Contractor in the performance of the agreement and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit "A"

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit "B."

2.06. Exhibits. Exhibits "A" and "B" are attached hereto and incorporated herein by reference.

3. Contractor's Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services efficiently and effectively under this Agreement. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement.

ATTACHMENT C
limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys' fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or its employees. The provisions of this paragraph survive completion of the services or the termination of this Agreement. The provisions of this section are not limited by the provisions of the section relating to insurance.

4. Miscellaneous.

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the City and a representative of the Contractor, listed below. It is essential to the acceptable performance of this Agreement that City's everyday contacts with the contractor occur with individuals whose expertise and responsiveness are acceptable to the City. A material part of the consideration in awarding to Contractor was the specific, qualified individuals assigned to this Agreement and their commitment to the City's account.

Shouid any oi these individuais change during the term of this agreement, the City shall be entitled to approve their replacements. All notices by the Contractor shall be addressed as follows unless a written change is filed with and accepted by the City; all notices by the City shall be addressed as follows:

To: City
Attn: Mary Harvey, Director of Finance
City of Santa Maria
110 E. Cook St., Rm. 6
Santa Maria, CA 93454
Ph: 805.925.0951 x2214
Email: [email protected]
To: Contractor
Attn: Monique Spyke, Managing
Director
PFM Asset Management LLC
50 California Street, Suite 2300
San Francisco, CA 94111
Ph: 415.982.5544
Email: [email protected]
Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance with Laws, etc. Contractor shall keep itself fully informed of and shall observe and comply with all applicable State and Federal laws and county and City ordinances, regulations and adopted codes during its performance of this Agreement.

4.03. Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this Agreement shall be in the northern Santa Barbara County, State of California.

4.06. Warranty of Authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this Agreement are severable. If any part of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

Attachment A

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Rebecca Campbell, Director of Finance

DATE: July 1, 2025

SUBJECT: Adoption of a Resolution Approving the 2025 Investment Policy Update

Description:

The City Council will consider approving the annual Investment Policy for which the primary objectives are for the safety, liquidity, and yield of the City’s investment activities.

RECOMMENDATION:

Adopt a Resolution approving the City of Santa Maria’s 2025 Investment Policy.

BACKGROUND:

California Government Code Section 53646 requires the Treasurer or Chief Fiscal Officer to annually submit a written Investment Policy to the City Council at a public meeting.

Typically, the investment policy is updated for changes in regulations and pres ented to the City Council every June.

PFM Asset Management LLC (PFM), a division of U.S. Bancorp Asset Management, Inc. serves as the City’s investment advisor, providing comprehensive portfolio management and advisory services. PFM has reviewed and is r ecommending modifications to the City’s Investment Policy.

DISCUSSION:

The Investment Policy incorporates objectives and policies from a variety of notable sources such as the California Municipal Treasurers' Association, the California Association of County Treasurers and Tax Collectors, the California Society of Municipal Finance Officers, the State of California Local Agency Investment Fund (LAIF), and Joint Powers Authority (Local Government Investment Pools).

The City’s Investment Policy:

1. Appoints the Director of Finance as the Investment Officer of the City;

2. Assigns responsibility for investments to the Investment Officer; 2 3. Establishes an Investment Oversight Committee consisting of the City Manager, Director of Finance, City Attorney, and a City Councilmember; and

4. Defines the investment objectives as:
a. Safety: Safety of principal is the foremost objective of the investment program;
b. Liquidity: The funds of the City shall be maintained liquid enough to meet all anticipated requirements;
c. Yield and Average Market Rate of Return: After considering safety and liquidity, the investment program shall seek a market -average rate of return;
d. Prudence: Sets standards to be used by the Investment Officer as "prudent investor" (Government Code Section 53600.3); and e. Public Trust: All participants in the investment process are custodians of public funds and trust.

5. Requires that the City Treasurer submit a quarterly investment report to the City Council; and

6. Authorizes and defines the suitable investments for City funds; and

7. Requires that a written system of internal controls be designed to prevent losses from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by investment officers of the City; and

8. Requires that the Investment Policy be annually reviewed by the City’s Investment Oversight Committee and submitted to the City Council for adoption.

The Investment Policy indicates that the types of authorized investments are those types of investments allowed in Government Code Section 53600.3, and limited to:

1. Local Agency Investment Fund (LAIF);

2. Obligations of the Federal or State government,

3. Certificates of Deposit/Deposit Placement Services,

4. Bankers' Acceptances/Commercial Paper,

5. Money Market Mutual Funds,

6. Medium-term Corporate Notes,

7. California and California Local Agency Municipal Obligations,

8. Supranationals; and

9. Joint Powers Authority (Local Government Investment Pools).

In addition to the investments listed above, government statutes authorize the use of other investment instruments, such as reverse repurchase agreements and derivatives; however, the Investment Officer is not authorized to purchase or use reverse repurchase agreements or derivatives in any form. Reverse repurchase agreements constitute short- term borrowing using securities as collateral. Derivatives are contracts whose value is tied to the price of some other asset, such as stocks, bonds, commodities, or currencies.

PFM has completed our review of the City of Santa Maria’s 2024 Investment Policy. PFM is recommending modifications to the City’s Investment Policy that would align with recent 3 Code changes introduced by Assembly Bill (AB) 2618 (Chapter 239, 2024), that went into effect on January 1, 2025. A summary of the Code change is provided below:

 AB 2618 made amendments to Code Section 53601.8, which governs the placement of surplus funds by local agencies in depository institutions. This amendment extended the portfolio concentration limit from 30% to 50% of a local agency’s surplus funds; this limit is expected to revert to 30% on January 1, 2031. The California Debt and Investment Advisory Commission (CDIAC) is also required to submit a report to the Legislature by January 1, 2030, who will evaluate the use and impact of these deposits. This new Code language will provide local agencies with extended flexibility in managing surplus funds while ensuring legislative oversight through the required report.
 In Policy section, VIII. Author ized Investment Instruments for the City, PFM recommends extending the current policy limit of Deposit Placement Services to 50%, providing the City with greater latitude in managing surplus funds, and meeting the requirements of the newly amended Code.

Attached to the report is a marked -up version of the existing Policy to illustrate the recommend changes, and the final version for review.

Investment Oversight Committee
The members of the Investment Oversight Committee have reviewed the policy and recommend that the City Council approve the changes to the 2024 Investment Policy as presented.

Fiscal Considerations:

There are no direct costs associated with the Investment Policy. Investments are earning a fair market rate of return. Issues of safety and liquidity of funds comply with the Investment Policy.

Impact to Community:

Adherence to the provisions of the Investment Policy will continue to provide for the safe investment of public funds. The policy authorizes conservative investments and provides a framework for a "buy and hold" philosophy, as opposed to that of a "market trader."

ATTACHMENT(S):

A. Resolution
B. Marked-Up Version of Investment Policy Update
C. Final Version of Investment Policy Update
D. PFM Letter of Recommended Changes to Policy

Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,
APPROVING THE CITY OF SANTA MARIA’S
2025 INVESTMENT POLICY

WHEREAS, the City Council of the City of Santa Maria has directed the City’s Investment Officer to annually submit an Investment Policy to the City Council; and

WHEREAS, the Investment Policy has been reviewed by the City Council.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approves and adopts the City of Santa Maria’s 2025 Investment Policy; and

SECTION 2. Authority for implementation and oversight responsibility of the 2025 Investment Policy is delegated to the City’s Investment Officer; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria on this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

ATTACHMENT B

ATTACHMENT C
City of Santa Maria
2025 Investment Policy

I. INTRODUCTION
It is the goal of the City of Santa Maria (City) to invest public funds in a manner that will provide maximum security, adequate liquidity, and sufficient yield, while meeting the daily cash flow demand of the City and conforming to all statutes and regulations governing the investment of public funds. The 2024 Investment Policy (Policy) identifies the formal policies and procedures that comprise good cash management and a secure short-term investment program.

II. SCOPE
This investment policy applies to all the financial assets of the City. These funds are accounted for in the City’s audited Annual Comprehensive Financial Report. If the City should invest funds on behalf of another agency and, if that agency does not have an investment policy, the City’s Policy shall govern the agency’s investments.

A. Pooling of Funds – Except for cash that may be restricted, the City shall consolidate cash balances from all funds to maximize investment earnings. Investment income shall be allocated to various funds in accordance with generally accepted accounting principles.

B. Funds Included by the Policy –
General Fund
Special Revenue Funds
Capital Project Funds
Enterprise Funds
Internal Service Funds
Trust and Agency Funds
Any new fund created by City Council unless specifically exempted

C. Funds Excluded from the Policy – The investment of bond proceeds, which are administered by a third- party fiscal agent, will be subject to the conditions and restriction of bond documents and are not governed by this Policy.

III. GENERAL OBJECTIVES
The primary objectives, in priority order, of the City’s investment activities are safety, liquidity, and yield.

A. Safety: Preservation of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective shall be to mitigate credit risk and interest rate risk. To attain this objective, the City shall diversify its investments by investing funds among several financial institutions and a variety of securities offering independent returns.

City of Santa Maria - 2024 Investment Policy Page 2 of 11

B. Liquidity: The City’s investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated without requiring a sale of securities. Since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets. Emphasis shall be on marketable securities with low sensitivity to market risk. A portion of the portfolio may be placed in money market mutual funds or LAIF which offer same-day liquidity for short-term funds.

C. Yield (Return on Investment): The investment portfolio shall be designed with the objective of attaining a market -average rate of return throughout budgetary and economic cycles, commensurate with the City's risk constraints, the liquidity characteristics of the portfolio, State and local laws, and ordinances or resolutions that restrict investments. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments is limited to relatively low-risk securities in anticipation of earning a fair return relative to the risk being assumed.

IV. STANDARDS OF CARE

A. Prudence: The standard of prudence to be used by City investment officials shall be the "Prudent Investor Standard" in that a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims.

This "Prudent Investor Standard" shall be applied in the context of managing an overall portfolio. City investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided that deviations from expectation are reported in a timely fashion, and appropriate action is taken to control adverse developments. It is the City's full intent, at the time of purchase, to hold all investments until maturity to ensure the return of all invested principal dollars.

B. Public Trust, Ethics, and Conflict of Interest: All participants in the investment process shall act as custodians of the public trust. Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of public trust.

Officers and employees involved in the City investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or that could impair their ability to make impartial investment decisions. City employees and investment officials shall disclose any material financial interest in financial institutions that conduct business within the jurisdiction and shall further disclose any personal financial/investment positions that could be City of Santa Maria - 2024 Investment Policy Page 3 of 11

related to the performance of the City immediately to the City Manager of Santa Maria and annually to the Fair Political Practices Commission. City employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City.

V. DELEGATION OF AUTHORITY (GOVERNMENT CODE #53607)

A. Investment Officer: Authority to manage the City’s investment program is delegated to the Director of Finance, as the Investment Officer. Management responsibility for the investment program, which includes the investment, reinvestment, sale, or exchange of securities, is entrusted to the Investment Officer who shall establish and adhere to written procedures, which will comply with all sections of the Government Code of the State of California. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Investment Officer. The Treasury Manager is authorized to conduct investment -related activities, under the supervision of the Investment Officer, on behalf of the City. The Investment Officer may also delegate the day-to-day placement of investments to an SEC-registered investment advisor.

The investment advisor shall make all investment decisions and transactions in strict accordance with the Government Code of the State of California and this Policy.

B. Investment Oversight Committee: The City has an Investment Oversight Committee, consisting of the City Manager, the Investment Officer, the City Attorney, and a City Councilmember, or their designee. The purpose of the Investment Oversight Committee is to:

1) Review the investment practices used by the Investment Officer for compliance with the Policy and written procedures; and
2) Analyze the quarterly Treasurer's Report for adherence to established guidelines; and
3) Advise the City Council of any deviations from guidelines or any practices deemed to be imprudent for a public agency.

VI. INTERNAL CONTROLS
The Investment Officer is responsible for establishing and maintaining a system of written internal controls. These controls may be annually reviewed with an independent external auditor who will notify the City Council if there is a material non-compliance with the policies and procedures.

The internal controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent action by employees and officers of the City. The internal structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognized that (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the valuation of costs and benefits requires estimates and judgments by management. Controls deemed most important include control of collusion; separation of duties; separating transaction authority from accounting and recordkeeping; custodial safekeeping; clear delegation of authority; written confirmation of telephone transactions; minimizing the number of authorized investment officials; documentation of transactions; and code of ethics standards.

City of Santa Maria - 2024 Investment Policy Page 4 of 11

Timely bank reconciliations will be completed to ensure proper handling of all transactions. On a monthly basis, the City’s investment portfolio and all related transactions will be reviewed and balanced to appropriate general ledger accounts by the Department of Finance.

VII. REPORTING
The Investment Officer shall submit investment reports to the City Council that provide a clear picture of the status of the current investment portfolio and shall contain sufficient information to permit an independent organization to evaluate the performance of the investment program. Based on the discretion of the Investment Officer, the City’s SEC- registered investment advisor may from time to time perform one or more of the following functions: confirm that the portfolio is in compliance with the Government Code of the State of California; present an evaluation of the portfolio and investment strategy recommendations; and provide any other information that may be helpful in the review of the portfolio.

Required elements of the monthly report:

A. Quarterly Reporting to City Council:

The Investment Officer shall submit quarterly reports to the City Council summarizing the status of the current investment portfolio and the individual transactions executed over the last quarter. The report shall be prepared by the Treasury Manager or the Investment Officer’s designee in a manner which shall allow the Investment Oversight Committee and the City Council to ascertain whether investment activities during the reporting period have conformed to the Policy. The report shall include:

1) Type of investment/issuer.
2) Date of maturity.
3) Cost of the security.
4) Current market value of securities with maturity in excess of 12 months. 5) Rate of interest of securities.
6) List of monthly portfolio transactions.
7) A statement that the portfolio is in compliance with the Policy or a discussion of any non-compliant investments.
8) A statement that sufficient monies are available to meet the City’s expenditure requirements for the next six months or an explanation of any cash shortfall.

B. Statement of Investment Policy
The Statement of Investment Policy shall be reviewed when there are any changes made to the policy and submitted to the City Council for adoption by resolution. This is to ensure the Policy's consistency with the overall objectives of preservation of principal, liquidity of yield, and its relevance to current law and financial and economic trends. Any amendments to this Policy shall be forwarded to the City Council for approval.

City of Santa Maria - 2024 Investment Policy Page 5 of 11

VIII. AUTHORIZED INVESTMENT INSTRUMENTS FOR THE CITY
The City shall be governed by the California Government Code, Sections 53600 et seq (Code). If the Code is amended to allow additional investments or is changed regarding the limits on certain categories of investments, the City is authorized to conform to the changes in the revised Code, provided that the changes are not specifically prohibited by the City’s Policy. The City shall be required to present those changes in the annual review of the Policy and to incorporate the new legislation within the Policy.

No more than five percent of the City’s funds may be deposited with or invested in securities issued by any one corporate, financial, or municipal issuer with the exception of the U.S. Treasury, federal agency institutions, government-sponsored enterprises, supranationals, and investment pools such as Local Agency Investment Fund (“LAIF”) and money market mutual funds.

For purposes of compliance with this Policy, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity. A security purchased in accordance with this Policy shall not have a forward settlement date exceeding 45 days from the time of investment.

Rating requirements and percentage limitations, where indicated, apply at the time of purchase. In the event a security held by the City is subject to a rating change that brings it below the minimum specified rating requirement, the Investment Officer shall notify the Investment Oversight Committee of the change. The course of action to be followed will then be decided on a case-by-case basis, considering such factors as the reason for the ratings change, prognosis for recovery or further ratings changes, and the market price of the security.

The following investment instruments are authorized for purchase in accordance with the provisions of Section 53601 et seq of the California Government Code:

U.S. Treasury Instruments
As authorized in Government Code 53601(b), the City may invest in United States treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There are no portfolio limitations on this type of investment.

Government Agency Issues
As authorized in Government Code Section 53601(f), the City may invest in Federal agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises, such as Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), and Federal Farm Credit Bank (FFCB). There are no portfolio limitations on this type of investment.

California and California Local Agency Municipal Obligations Obligations of the State of California or any local agency within the state as authorized in Government Code Section 53601(c) and 53601(e), including bonds payable solely out of revenues from a revenue-producing property owned, City of Santa Maria - 2024 Investment Policy Page 6 of 11

controlled, or operated by the state or any local agency or by a department, board, agency, or authority of the state or any local agency. In addition, these securities shall be rated in a rating category of “A” or its equivalent or higher by a nationally recognized statistical rating organization (NRSRO). Purchase of California and California local agency municipal obligations, together with other state municipal obligations, may not exceed 30 percent of the City's investment portfolio.

Other State Municipal Obligations
Registered treasury notes or bonds of any of the other 49 United States in addition to California, as authorized in Government Code Section 53601(d), including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 United States, in addition to California (Government Code section 53601[d]). In addition, these securities shall be rated in a rating category of “A” or its equival ent or higher by a NRSRO. Purchase of other state municipal obligations, together with California and California local agency municipal obligations, may not exceed 30 percent of the City's investment portfolio.

Bankers' Acceptances
As authorized in Government Code Section 53601(g), the City may invest in bankers' acceptances, otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank the short-term paper of which is rated in a rating category of “A-1” or its equivalent or higher by a NRSRO.

Purchases of Bankers' Acceptances may not exceed 180 days maturity or 40 percent of the portfolio. Additionally, no more than 5 percent of the portfolio may be invested in Bankers' Acceptances with any one commercial bank.

Commercial Paper
As authorized in Government Code Section 53601(h), the City may invest in commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO.

The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2):
(1) The entity meets the following criteria: (A) is organized and operating in the United States as a general corporation, (B) has total assets in excess of five hundred million dollars ($500,000,000), and (C) has debt other than commercial paper, if any, that is rated “A” or its equivalent or higher by a NRSRO.

(2) The entity meets the following criteria: (A) is organized within the United States as a special purpose corporation, trust, or limited liability company, (b) has program wide credit enhancements, including, but not limited to, over collateralization, letters of credit or surety bond, and (C) has commercial paper that is rated “A-1” or higher, or the equivalent, by a NRSRO.

Purchases of commercial paper may not exceed 270 days maturity. Effective until January 1, 2026, investment in commercial paper shall not exceed 40 percent of City of Santa Maria - 2024 Investment Policy Page 7 of 11

the City’s portfolio. After January 1, 2026, investment in commercial paper shall not exceed 25 percent of the City’s portfolio. Additionally, no more than 5 percent of the portfolio may be invested in any one issuer’s commercial paper.

Negotiable Certificates of Deposit (NCD)
As authorized in Government Code Section 53601(i), the City may invest in negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a Federal association (as defined by Section 5102 of the Financial Code), a state or Federal credit union, or by a state or Federally licensed branch of a foreign bank; provided that the senior debt obligations of the issuing institution are rated in a rating category of “A” or its equivalent or higher by a NRSRO.

Purchases of negotiable certificates of deposit may not exceed 30 percent of the City’s portfolio. Additionally, no more than 5 percent of the portfolio may be invested in any one issuer’s negotiable certificates of deposit.

Deposit Placement Services
Deposits placed through a deposit placement service that meets the requirements of Government Code Section 53601.8. The full amount of the principal and the interest that may be accrued during the maximum term of each deposit shall at all times be insured by federal deposit insurance. The maximum term for deposits made through placement services shall be five years. Deposit placement services may not exceed 50 percent of the City’s portfolio.

Medium-Term Corporate Notes
As authorized in Government Code Section 53601(k), the City may invest in medium- term notes issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States provided such notes are rated in a rating category of “A” or its equivalent or higher by a NRSRO.

Purchases of medium-term corporate notes may not exceed 30 percent of the City’s portfolio. Additionally, no more than 5 percent of the portfolio may be invested in the notes of any one issuer.

Asset-backed Securities
As authorized in Government Code Section 53601(o), the City may invest in any mortgage pass-through securities, collateralized mortgage obligations, mortgage- backed or other pay-through bonds, equipment lease-backed certificates, consumer receivable pass-through certificates, and consumer receivable-backed bonds and for securities eligible for investment not issued or guaranteed by federal agencies and GSEs, the following limitations apply:
• A maximum remaining settle of five years or less with no more than 5 percent of the portfolio may be invested in the notes of any one issuer • Securities shall be rated in a rating category of “AA” or its equivalent or higher by a NRSRO
Asset-backed securities may not exceed 20 percent of the City’s portfolio.

City of Santa Maria - 2024 Investment Policy Page 8 of 11

Local Agency Investment Fund (LAIF)
As authorized in Government Code Section 16429.1, the City may invest in the LAIF.

The City may invest up to the maximum as permitted by the LAIF Investment Advisory Board.

Mutual Funds and Money Market Funds
As authorized in Government Code Section 53601(l), the City may invest in shares of beneficial interest issued by diversified management companies. There are a number of other qualifications and restrictions regarding these allowable investments which are outlined in section 53601(l) of the Government Code.

Purchase of mutual funds or money market mutual funds may not exceed 20 percent of the City’s portfolio. No more than 10 percent of the City’s portfolio may be invested in any one mutual fund. A thorough investigation of mutual funds and money market funds is required prior to investing, and on a continual basis.

Supranationals
As authorized in Government Code Section 53601(q), the City may invest in United States dollar-denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United St ates. Securities shall be rated in a rating category of “AA” or its equivalent or higher by a NRSRO.

Purchases of supranational securities may not exceed 30 percent of the City’s portfolio.

Any State of California legislative action that further restricts allowable maturities, investment types, or percentage allocations will be incorporated into the City’s Policy and supersede any and all previous applicable language.

Joint Powers Authority (Local Government Investment Pools) Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:

(1) The adviser is registered or exempt from registration with the Securities and Exchange Commission.
(2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).

City of Santa Maria - 2024 Investment Policy Page 9 of 11

Prohibited Investments
As per Government Code Section 53601.6, the City shall not invest in inverse floaters, range notes, or mortgage- derived, interest-only strips, or in any security that could result in zero- interest accrual if held to maturity, except as provided in the subsequent paragraph.

Notwithstanding the prohibitions stated in the above paragraph, the City may invest in securities issued by, or backed by, the United States government that could result in zero- or negative-interest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates. The City may hold these instruments until their maturity dates. Securities described in this paragraph shall remain in effect only until January 1, 2026, and as of that date is repealed.

IX. MATURITIES
To the extent possible, the City will attempt to match the investments with anticipated cash flow requirements. Where there is no specified maturity limitation on an investment, no investment shall be made in any security, which at the time of the investment, has a term remaining to maturity in excess of five years, unless the City Council has granted express authority to make that investment no less than three months prior to the investment.

Investment Limitations: Security purchases and holdings should be maintained within statutory limits imposed by the Government Code. The City’s Policy may be more restrictive than Government Code. Current City limits are shown below:

Sector
Sector
Limit Issuer Limit
Maturity
Limit
U.S. Treasuries 100% N/A 5 years*
Federal Agencies 100% N/A 5 years*
Municipal Obligations 30% 5% 5 years*
Bankers' Acceptances 40% 5% 180 days
Commercial Paper 40% 5% 270 days
Negotiable Certificates of
Deposit 30% 5% 5 years*
Deposit Placement Service 50% $250,000** 5 years
Medium-Term Notes 30% 5% 5 years*
Asset-backed Securities 20% 5% 5 years*
LAIF N/A*** N/A
Mutual Funds/Money Market
Funds 20%
10% per fund for mutual
funds only N/A
Supranationals 30% N/A 5 years*
Joint Powers Authority/LGIP 100% N/A N/A
*Maximum term unless expressly authorized by City Council. **Principal and accrued interest limit per each certificate of deposit. ***Limit set by LAIF Governing Board, not Government Code.

City of Santa Maria - 2024 Investment Policy Page 10 of 11

X. BANKS AND QUALIFIED SECURITIES DEALERS
If a third-party investment advisor is authorized to conduct investment transactions on the City’s behalf, the investment advisor may use its own list of approved brokers/dealers and financial institutions for investment purposes. The investment advisor’s approved list must be made available to the City upon request.

For any investment transactions conducted by the Investment Officer or the Treasury Manager on behalf of the City, the Investment Officer and Treasury Manager shall comply with the following requirements:

In selecting financial institutions for the deposit or investment of City’s funds, the Investment Officer shall consider the creditworthiness of institutions. The Investment Officer shall continue to monitor financial institutions' credit characteristics and financial history throughout the period in which the City’s funds are deposited or invested.

The City shall transact business only with banks, savings and loans, and broker/dealers.

The broker/dealers should be primary dealers regularly reporting to the New York Federal Reserve Bank or regional brokers, who have complied with the City’s broker/dealer certification process. The Investment Officer will be limited to actively conducting business with no more than three brokers/dealers.

On an annual basis, the Investment Officer shall send a copy of the current Policy to all brokers/dealers approved to do business with the City. Confirmation of receipt of this Policy shall be considered evidence that the dealer understands the City’s investment policies and intends to sell the City only appropriate investments authorized by this Policy.

XI. PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. The City will measure the portfolio’s performance against a market benchmark that is commensurate with the City’s investment risk constraints and the cash flow characteristics of the portfolio.

XII. RISK TOLERANCE
The City recognizes that investment risks can result from issuer defaults, market price changes, or various technical complications leading to temporary illiquidity. Portfolio diversification is employed as a way to control risk. Investment managers are expected to display prudence in the selection of securities as a way to minimize default risk. No individual investment transaction shall be undertaken, which jeopardizes the total capital position of the overall portfolio. The Investment Officer shall periodically establish guidelines and strategies to control risks of default, market price changes, and illiquidity.

In addition to these general policy considerations, the following specific policies will be strictly observed:

City of Santa Maria - 2024 Investment Policy Page 11 of 11

1) All transactions will be executed on a delivery versus payment basis. 2) A competitive bid process, when practical, will be used to place all investment purchases, other than those that are classified as "new issue" securities.

3) Any State of California legislative action that further restricts allowable maturities, investment types, or percentage allocations will be incorporated into the City’s Policy and supersede any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.

XIII. SAFEKEEPING AND CUSTODY
Securities purchased from brokers/dealers shall be held in a third- party custodian/safekeeping account. Said securities shall be held in a manner that establishes the governmental entity's right of ownership.

All securities owned by the governmental entity shall be held by a third party except the collateral for time deposits in banks and savings and loans. Collateral for time deposits in savings and loans is held by the Federal Home Loan Bank or an approved Agent of Depository. The collateral for time deposits in banks should be held in the entity's name in the bank's Trust Department, or alternately, in the Federal Reserve Bank.

XIV. INVESTMENT POOLS
A thorough investigation of the pool/fund is required prior to investing, and on a continual basis.

Glossary of Investment Terms Page 1 of 4

GLOSSARY OF INVESTMENT TERMS

Annual Comprehensive Financial Report (ACFR): The official financial annual report for the City. The ACFR includes government wide financial statements, governmental fund financial statements, proprietary fund financial statements, and custodial fund financial statements prepared in conformity with government accepted accounting principles. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed statistical section.

Asset-Backed Securities: Bonds created from various types of consumer debt. Returns on these securities come from customer payments on their outstanding loans. The primary types of asset-backed securities are mortgages, home equity loans, auto loans, leases, credit card receivables, and student loans.

Bond Proceeds: The money paid to the issuer by the purchaser or underwriter of a new issue of municipal securities. These monies are used to finance the project or purpose for which the securities were issued and to pay certain costs of issuance as may be provided in the bond contract.

Broker: Someone who brings buyers and sellers together and is compensated for the service.

Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable.

Commercial Paper: Short-term unsecured promissory note with a fixed maturity issued by companies to raise short-term cash.

Credit Risk: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security.

Custodian: A bank or other financial institution that keeps custody of stock certificates and other assets.

Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, by buying and selling for his/her own account.

Delivery Versus Payment: There are two methods of delivery of securities: 1) delivery versus payment; and 2) delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

Diversification: Dividing investment funds among a variety of security types by sector, maturity, and quality ratings offering independent returns.

Glossary of Investment Terms Page 2 of 4

Federal Home Loan Banks (FHLB): Government-sponsored wholesale banks (currently 12 regional banks) that lend funds and provide correspondent banks services to member commercial banks, thrift institutions, credit unions, and insurance companies.

Federal National Mortgage Association (FNMA): FNMA is a Federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed- rate mortgages.

Internal Controls: An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurances that these objectives are met. The concept of reasonable assurance recognized that 1) the cost of a control should not exceed the benefits likely to be derived, and 2) the valuation of costs and benefits require estimates and judgments by management. Internal controls should address the following points:

• Control of collusion – Collusion is a situation where two or more employees are working in conjunction to defraud the employer.
• Separation of transaction authority from accounting and record keeping – By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. • Custodial safekeeping – Securities purchased from any bank or dealer including appropriate collateral (as defined by State law) shall be placed with an independent third party for custodial safekeeping.
• Written confirmation of transactions for investments and wire transfers – Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures.

Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and if a reasonable size can be done at those quotes.

Local Agency Investment Fund (LAIF): Chapter 730, Statues of 1976 of the State of California, established the LAIF. The LAIF enables local governmental agencies to remit money not required for immediate needs to the State Treasurer for the purpose of investment. In order to derive the maximum rate of return possible, the State Treasurer has elected to invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State Treasurer. At the end of each calendar quarter, all earnings derived from investments are distributed by the State Controller to the participating government agencies in proportion to each agency’s respective amounts deposited in the LAIF and the length of time such amounts remained therein. Prior to the distribution, the State’s cost of administering the program is deducted from the earnings.

Glossary of Investment Terms Page 3 of 4

The California Government Code states that monies placed for deposit in LAIF are in trust in the custody of the State Treasurer and cannot be borrowed or be withheld from the City. Further, the right of the City to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any State official or agency based upon the State’s failure to adopt a budget by July 1 of each new fiscal year.

Local Government Investment Pool (LGIP): An investment by local governments in which their money is pooled as a method for managing local funds.

Market Risk: This is the risk that the value of a security will rise or decline as a result of changes in market conditions.

Market Value: The current price at which a security is trading and could presumably be purchased or sold at that particular point in time.

Maturity: The date upon which the principal or stated value of a financial obligation is due and payable.

Medium-Term Corporate Notes: All corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States, or by depository institutions licensed by the United States or any state and operating within the United States.

Money Market Mutual Fund: Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers’ acceptances, and Federal funds).

Mutual Fund: An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by Securities and Exchange Commission (SEC) disclosure guidelines.

Nationally Recognized Statistical Ratings Organization: (source: SEC) Credit rating agencies registered with the SEC are known as nationally recognized statistical rating organizations. As of April 13, 2012, there were ten firms registered as nationally recognized statistical rating organizations:

A.M. Best Company, Inc.

DBRS Ltd.

Egan-Jones Rating Company
Fitch, Inc.

Japan Credit Rating Agency, Ltd.

Kroll Bond Rating Agency, Inc. (f/k/a LACE Financial Corp.) Moody’s Investors Service, Inc.

Rating and Investment Information, Inc.

Realpoint LLC
Standard & Poor’s Ratings Services
Glossary of Investment Terms Page 4 of 4

Negotiable Certificates of Deposit: Fixed deposit certificate that may be negotiated (traded) to a third party. The institution issuing the certificate promises to pay face value plus accrued interest at maturity or semi-annually if maturity is over one year.

Portfolio: Combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.

Primary Dealer: A group of government securities dealers who submit daily reports of market activity and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks, and a few unregulated firms.

Principal: (1) The value or par value of a debt instrument; (2) one who acts as a dealer buying and selling for his own account.

Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.

Safekeeping Service: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vault for protection and security.

Supranationals: International financial institutions that are generally established by agreements among nations, with member nations contributing capital and participating in management. Supranational bonds finance economic and infrastructure development and support environmental protection, poverty reduction, and renewable energy around the globe.

Treasury Bills: Short-term U.S. government non- interest bearing discounted debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three-month and six-month bills are weekly, while auctions of one- year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends.

Yield: The current rate of return on an investment security generally expressed as a percentage of the security’s current price.

PFM Asset Management is a division of U.S. Bancorp Asset Management, Inc.

Investment observations based on City of Santa Maria’s Investment Policy Statement as of June 2024.

Investment observations are for informational purposes only and are not intended to provide specific advice or any specific recommendations.

NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE 1 of 1 May 23, 2025
Memorandum
To: Rebecca Campbell, Finance Director
Rick Kirkwood, Interim Assistant Finance Director
Angie Hernandez, CRO, Revenue Manager
City of Santa Maria
From: Justin Resuello, Institutional Sales and Relationship Manager Monique Spyke, Managing Director
PFM Asset Management, a division of U.S. Bank Asset Management RE: 2025 Investment Policy Review
W
e have completed our review of the City of Santa Maria’s (the “City”) 2024 Investment Policy (the “Policy”). This year we are recommending modifications to the Policy that would align with recent Code changes introduced by AB 2618 (Chapter 239, 2024), that went into effect on January 1, 2025. Below, we have summarized the Code change and have attached a marked-up version of the Policy to illustrate our recommendations.

AB 2618 made amendments to Code Section 53601.8, which governs the placement of surplus funds by local agencies in depository institutions. This amendment extended the portfolio concentration limit from 30% to 50% of a local agency’s surplus funds; this limit is expected to revert to 30% on January 1, 2031. The California Debt and In vestment Advisory Commission (CDIAC) is also required to submit a report to the Legislature by January 1, 2030, who will evaluate the use and impact of these deposits.

This new Code language will provide local agencies with extended flexibility in managing surplus funds while ensuring legislative oversight through the required report.

In Policy section, VIII. Authorized Investment Instruments f or the C ity, we recommend extend ing the current policy limit of Deposit Placement Serv ices to 50%, providing the City with greater latitude in managing surplus funds, and meeting the requirements of the newly amended Code.

Please let us know if you’d like to schedule a call to discuss our review or to answer any questions you may have. Thank you.

ATTACHMENT D

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Rebecca Campbell, Director of Finance

DATE: July 1, 2025

SUBJECT: Adoption of a Resolution Establishing the City of Santa Maria’s Fiscal Year 2025-26 Appropriation Limit

Description:

The City Council will consider adopting a Resolution establishing the City of Santa Maria’s Fiscal Year 2025-26 appropriation limit.

RECOMMENDATION:

Adopt a Resolution establishing the City of Santa Maria’s Fiscal Year 2025-26 appropriation limit.

BACKGROUND:

Article XIIIB of the State Constitution requires State and local governments to annually calculate and adopt an appropriation limit. Under the provisions of this article, a city may not appropriate “proceeds of taxes” in excess of its appropri ation limit. Each year, municipalities compare the amount of revenues generated from tax proceeds with the previous year’s appropriation limit, as modified by the State Department of Finance figures.

The appropriation limit calculation was first applied i n Fiscal Year (FY) 1978-79, as a result of Proposition 4. The Proposition was described as an appropriation limit but, in essence, is a tax revenue limit. Municipal agencies were required to classify revenues as either “proceeds from taxes” or “non -tax proceeds.” The total amount of “non -tax proceeds” was deducted from total appropriations and the difference became the municipalities’ beginning appropriation limit.

DISCUSSION:

Each year, the municipalities’ previous year’s appropriation limit is modified by the current per capita personal income change or the change in the local non-residential construction assessment roll and the population change of either cities or counties, as provided by the State Department of Finance.
2 The City of Santa Maria’s FY 2025 -26 appropriation limit was calculated by using the previous year’s appropriation limit ($270,944,610), multiplied by the change in the local non-residential construction percentage and multiplied again by the County’s population percentage change resulting in the FY 2025-26 appropriation limit of $303,918,569. The City’s tax base revenue is calculated at $98,099,246, which is $205,819,323 less than the legal appropriation limit.

State law (Government Code §7910) requires that the City Council annually establish an appropriation limit, after the documentation used in determining the limit has been made available to the public for 15 days. The documentation consists of the allocation of City revenues between the “proceeds from taxes” or “non -tax proceeds” and the calculati on shown in Exhibit A of the Resolution. This calculation has been available for public review on the City’s website and in the office of the Director of Finance since June 9, 2025.

Alternative(s)
The law stipulates that each year, by resolution of the City Council at a regularly scheduled meeting or noticed special meeting, establish its Appropriations Limit, and make other necessary determinations pursuant to Article XIIIB.

The documentation used in the determination of the appropriations limit for th e City of Santa Maria for FY 2025-26 is based on the change in local non-residential construction as the income change factor and the annual population change for the County of Santa Barbara as the population change factor. The City reserves the right to a djust or amend the appropriations limit based upon the use of alternative growth factors as authorized by Proposition 111 if such changes or revisions would result in a more advantageous appropriations limit, now or in the future.

Fiscal Considerations
If the City ends a fiscal year with tax -based revenue in excess of the appropriation limit, the City is required to return the excess tax -based revenue to the taxpayers within two years. The excess tax -based revenue is returned by reducing taxes or fees. Dur ing the two-year period, the City is entitled to seek voter approval to retain the excess tax revenues.

Impact to the Community
The documentation allocating revenues between “proceeds from taxes” and “non -tax proceeds,” have been on file in the Department of Finance, the City Clerk’s Office, and the Agenda Center & Meetings Portal since June 9, 2025. The modification of the prior year’s appropriation limit by the change in the assessment roll and population change are shown on Exhibit A of the Resolution.

ATTACHMENT(S)
A. Resolution Establishing the City of Santa Maria’s FY 2025-26 Appropriation Limit Exhibit A: Calculation of Appropriation Limit

ATTACHMENT A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,
ESTABLISHING THE CITY OF SANTA MARIA’S
FISCAL YEAR 2025-26 APPROPRIATION LIMIT

WHEREAS, Sections 7900 et seq . of the Government Code provide for the effective and efficient implementation of Article XIIIB of the California Constitution; and

WHEREAS, Government Code Sections 7901 through 7914 provide that annually, the governing body of each local jurisdiction shall, by resolution at a regularly scheduled meeting, establish the annual adjustment factors to be used and the tax proceeds expenditure appropriation limit; and

WHEREAS, Government Code Section 7910(a) requires that documentation supporting the appropriations limit be made available to the public 15 days in advance of the meeting; and

WHEREAS, Government Code Section 7910(b) provides that “a judicial action or proceeding to attack, review, set aside, void, or annul the action of the governing body” taken pursuant to this section shall be commenced within 45 days of the effective date of the Resolution.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The change in the local non-residential construction assessment roll and the population of the City of Santa Maria are recognized as the annual adjustment factors for Fiscal Year 2025-26; and
SECTION 2. Documentation supporting the determination of the appropriations limit for 2025-26 has been available to the public on the City’s website and in the office of the Director of Finance since June 9, 2025; and
SECTION 3. The appropriation limit for Fiscal Year 2025-26 is hereby set at $303,918,569; and
SECTION 4. Documentation used in determination of the tax proceeds expenditure appropriation limit is attached hereto as Exhibit A; and SECTION 5. This Resolution is effective on its date of adoption; and SECTION 6. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

ATTACHMENT A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

Exhibit A: Calculation of Appropriation Limit
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

CALCULATION OF APPROPRIATION LIMIT FROM
TAX PROCEEDS FOR FISCAL YEAR 2025-26

2024-25 Appropriation Limit $ 270,944,610
Multiplied by the appropriation limit change factors:

1. Change in the Local Non-Residential Construction: 1.1085

2. Santa Barbara County Population Change Factor 1.0119 Total appropriation limit change factor 1.1217

2025-26 Appropriation Limit

$ 303,918,569
2025-26 Estimated Proceeds of Taxes Subject to Appropriation Limit $ 98,099,246

Appropriation limit change factors:

1. Greater of:

Change in the Local Non-Residential Construction: 10.85% Change in California per Capita Income: 6.44%

Income Change Factor: 1 + 0.1085 1.1085

2. Greater of:

City of Santa Maria Population Change Factor:

2024 110,885
2025 112,208
Change 1,323

Percentage Change: 1,323 / 110,885 = 1.19%
Santa Barbara County Population Change Factor
2024 438,575
2025 441,339
Change 2,764

Percentage Change: 2,764 / 438,575 = 0.63%
Population Change Factor: 1 + 0.0119 = 1.0119

Posted for Public on 06/09/2025 EXHIBIT A

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Rebecca Campbell, Director of Finance

DATE: July 1, 2025

SUBJECT: Adoption of a Resolution Approving Amendments to the Fiscal Year 2025-26 Budget

Description:

The City Council will consider approving proposed budget amendments to the Fiscal Year 2025-26 Budget.

RECOMMENDATION:

Adopt a Resolution approving amendments to the Fiscal Year 2025 -26 Budget implementing a Fiscal Year 2024-25 third quarter amendment, confirming the amendment for the homeless encampment cleanup project, and providing for an operational need identified after the budget was adopted.

BACKGROUND:

On June 3, 2025, the City Council adopted a Resolution approving third quarter amendments to the Fiscal Year (FY) 2024-25 Budget. On the same night, the City Council adopted a Resolution approving amendments to the previo usly adopted FY 2025 -26 Budget.

One of the third quarter amendments to the FY 2024 -25 Budget was the increased allocation of one full-time Lead Customer Service Technician position in the Water Fund for the Utilities Department’s Water Resources Division. Staff intended to recommend that the City Council amend the FY 2025 -26 Budget to include the increased allocation and appropriations for this position should the third quarter amendments be approved; however, it was inadvertently omitted from staff’s recommendation.

During the discussion of the amendment to the previously adopted FY 2025 -26 Budget on June 3, 2025, staff recommended appropriations increase by $25,000 in the General Fund for the Public Works Department’s Homeless Encampment Cleanup project , also referred to as the Homeless Safety/Quality of Life Project, funded with the release of 2 additional reserves for unfunded liability pension payments. This item confirms the increased appropriation for the project.

After the amended FY 2025-26 budget was adopted, the Police Department identified a need to request additional appropriation to upgrade the current 16’ Ford Van (#356 -08) slated to be replaced in FY 2024-25 to a 24’ Freightliner MT55. The FY 2024 -25 Budget for the Fleet Services Fund includes $140,000 in appropriations to replace the current Ford Van. The upgraded vehicle will provide for an increased cabinet and storage area and accommodate a larger team as the Police Department grows. The difference in cost is estimated at $70,000, which will be paid for with Federal/State Asset Forfeiture funds.

DISCUSSION:

The Resolution (Attachment A) presented for consideration tonight seeks to amend the FY 2025-26 Budget to increase the appropriation for one full-time Lead Customer Service Technician position in the Water Fund for the Utilities Department’s Water Resources Division as well as the increase in appropriation by $25,000 in the General Fund for the Public Works Department’s Homeless Encampment Cleanup project, which were discussed al ong with adoption of amendments to the previously adopted FY 2025 -26 Budget. It also seeks to amend the FY 2025 -26 Budget to accommodate a needed upgrade to a vehicle for the Police Department.

Alternative(s)
The City Council may deny the budget amendment as an alternative to this recommendation. However, doing so will limit the ability to maintain current levels of service and the ability for the Police Department to accommodate growth/expansion afforded by the expanded storage in the upgraded vehicle.

Fiscal Considerations
As reviewed at the June 3, 2025, City Council meeting, the proposed budget amendment will result in the following increase in the financial position by fund:

1. Increase allocation of one Full -Time Lead Customer Service Technician posit ion and appropriations by $115,000 in the Water Fund for the Utilities Department’s Water Resources Division as approved in the FY 2024 -25 Third Quarter report, and

2. Increase appropriations in the General Fund by $25,000 for the Public Works Department’s Homeless Safety/Quality of Life Project, thereby utilizing additional reserves for unfunded liability pension payments.

3. Increase appropriations in the State Asset Forfeiture Fund by $70,000 for the Police Department’s upgrade of the current 16’ Ford Van (#35 6-08) to a 24’ Freightliner MT55.

3 Impact to the Community
The community will benefit from the staffing needed to support essential customer service operations of the Utilities Department, continued clean -up and disposal of materials and refuse from the unhoused community, and fleet for the Police Department.

ATTACHMENT(S)
A. Resolution

ATTACHMENT A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,
APPROVING AMENDMENTS TO THE FISCAL YEAR 2025-26
BUDGET IMPLEMENTING A FISCAL YEAR 2024-25 THIRD

QUARTER AMENDMENT, CONFIRMING THE AMENDMENT

FOR THE HOMELESS ENCAMPMENT CLEANUP PROJECT,

AND PROVIDING FOR AN OPERATIONAL NEED IDENTIFIED

AFTER THE BUDGET WAS ADOPTED

WHEREAS, certain personnel and operational issues are brought forward for the Cit y Council’s consideration throughout the year; and

WHEREAS, it is recommended to amend the 2025-26 budget for subsequent appropriations, actions, and costs as determined to be in the public’s best interest.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Increase allocation of one (1) Full-Time Lead Customer Service Technician position and appropriations by $115,000 in the Water Fund for the Utilities Department’s Water Resources Division.

SECTION 2. Increase appropriations in the General Fund by $ 25,000 for the Public Works Department’s Homeless Safety/Quality of Life Project.

SECTION 3. Increase appropriations in the Federal/State Asset Forfeiture Fund by $70,000 for the purchase of the replacement of a 16’ Ford Van (#356-08).

SECTION 4. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Brett Fulgoni, Director of Public Works

DATE: July 1, 2025

SUBJECT: Adoption of Resolution Approving a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates, LLC (Developer) and Skyview Estates HOA(Owner)

Description:

The City Council will consider approving a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates LLC (Developer) and Skyview Estates HOA(Owner).

Environmental Notice: The activity is not a “Project” as defined unde r Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

1. Adopt Resolution Approving a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline Estates LLC (Developer) and Skyview Estates HOA (Owner); and

2. Authorize City Manager to execute agreement.

BACKGROUND:

Skyview Estates (Tract 6018, formerly known as Northman Residential) includes a stormwater retention basin that requires continued observation and may need additional infiltration modifications. The basin previously experienced infiltration issues that impacted adjacent properties before modifications were made to improve performance.

DISCUSSION:

The Skyview Estates basin was modified in 2024 to enhance infiltration rates and reduce impacts to neighboring properties. However, there have been no rainfall events sufficient to verify the basin’s performance, and testing with potable water would be both wasteful and costly. To address this, Skyview Estates will provide a bond to fund further underground infiltration improvements if the basin’s performance fail s to meet the requirements set by the City Engineer.

2 Alternative(s)
The City Council may choose not to enter into the Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement and may direct staff to pursue alternative surety and performance measure requirements.

Fiscal Considerations
This Agreement will have no fiscal impact on the city.

Impact to the Community
The Agreement provides additional protection for adjacent and downstream properties by ensuring the stormwater basin functions as intended and mitigates potential flooding or runoff concerns.

ATTACHMENT(S)

A. Resolution
B. Stormwater Management System Operation and Maintenance and Right of Entry Agreement

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING A PRIVATE STORMWATER MANAGEMENT

SYSTEM OPERATION AND MAINTENANCE AND RIGHT OF ENTRY

AGREEMENT WITH SM SKYLINE ESTATES LLC (DEVELOPER)

AND SKYVIEW ESTATES HOA (OWNER)

WHEREAS, Tract 6018, formerly known as Northman Residential and now known as Skyview Estates, has nearly completed construction and the developer, C oastal Community Builder (CCB), is seeking occupancy clearances and finalization of all on-site improvements; and

WHEREAS, the developer and owner wish to enter into a Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with the City to provide financial surety for potential basin modifications, ensuring continued basin functionality and mitigat ing impacts to adjacent properties and the downstream storm drain system; and

WHEREAS, City staff has reviewed the proposed Agreement and determined that it adequately allows the developer to proceed with project completion while providing time to observe the performance of the modified basin, to the satisfaction of the City Engineer.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Authorize the City Manager to execute the Private Stormwater Management System Operation and Maintenance and Right of Entry Agreement with SM Skyline LLC (Developer) and Skyview Estates HOA (Owner); and

Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B
Attachment B
Attachment B
Mellissa Guerrero
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Brett Fulgoni, Director of Public Works

DATE: July 1, 2025

SUBJECT: Adoption of Resolution Granting to PG&E a Portion of City Property Located on South McClelland Street to Accommodate the Necessary Infrastructure for the Rule 20A Program

Description:

The City Council will consider granting an easement to PG&E on City property to accommodate the Rule 20A Program.

RECOMMENDATION:

1. Adopt a Resolution granting to PG&E a portion of City Property located on South McClelland Street to accommodate the necessary infrastructure for the Rule 20A Program; and

2. Authorize the Mayor to execute all documents necessary to complete the grant of easement.

BACKGROUND:

Since 1967, the undergrounding of electric utilities in California has been performed under California Public Utility Commission (CPUC) Rule 20. Under Part A of Rule 20, (Rule 20A) undergrounding is paid for and performed by the local electric utility, Pac ific Gas and Electric (PG&E). Through the Rule 20A program, PG&E annually sets aside funds from electric utility ratepayers, in the form of work credits, to financing the undergrounding of overhead utilities.

Criteria used to identify qualifying areas for the Rule 20A program include improvements that “benefit a civic or a public recreation area.” The City Civic Center, generally bounded by Broadway (State Route 135) to the west, Cook Street to the north, Miller Street to the east, and Jones Street to t he south, meets this criterion. The area includes City government offices, Elks Field, and the Abel Maldonado Youth Center.

2 DISCUSSION:

To accommodate the Rule 20A Program, easements from both the City and private property owners are necessary. City staff, in coordination with PG&E, has reached out to property owners to explain the program’s benefits and help secure the necessary easements. Private property easements do not require Council action and may be recorded once agreed upon.

One private property owner adjacent to the Recreation and Parks Department offices did not support the Rule 20A Program. Consequently, PG&E and City staff identified an alternative location on City owned property. The City's Recreation and Parks Director was consulted and expressed no opposition to the proposed location.

To enhance the aesthetics of the project, staff propose installing transformer equipment in underground vaults. PG&E is aware of the request and will attempt to comply, if feasible.

The easement requested by PG&E is necessary to support construction and accommodate the required infrastructure for converting overhead utilities to underground.

Additionally, the grant of easement provides PG&E the right to periodically construct, reconstruct, install, inspect, maintain, replace, remove, and operate facilities within the easement area.

Alternative(s)
The City Council may choose to deny the request to grant PG&E the necessary easement. However, this alternative is not recommended, as denial would pro hibit implementation of the Rule 20A Program and result in the loss of proposed project funding.

Fiscal Considerations
The grant of easement for the Rule 20A Program will result in no significant cost to the City other than staff time required to coordinate City and private easements.

Impact to the Community
The community will benefit from the aesthetic enhancement to the Civic Center through the elimination of overhead utilities and conversion to underground infrastructure.

ATTACHMENT(S)

A. Resolution
B. Grant Deed Legal
C. Grant Deed Exhibit

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

GRANTING TO PG&E A PORTION OF CITY

PROPERTY LOCATED ON SOUTH MCCLELLAND

STREET TO ACCOMMODATE THE NECESSARY
INFRASTRUCTURE FOR THE RULE 20A PROGRAM

WHEREAS, the Rule 20A Program provides a ratepayer-funded project for the undergrounding of overhead wires at the request of the local government; and

WHEREAS, the City of Santa Maria owns property along South McClelland Street (Recreation and Parks Offices); and

WHEREAS, PG&E has requested that the City grant an easement on S outh McClelland Street to accommodate the work and infrastructure associated with the proposed Rule 20A project; and

WHEREAS, the easement would allow PG&E the right to install, inspect, maintain, replace, or remove a power transformer necessary for the Rule 20A Program; and

WHEREAS, the requested easement area does not significantly impact existing City facilities; and

WHEREAS, the grant of the easement will result in no cost to the City, including all future work necessary to implement the Rule 20A Program; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Grant of easement to PG&E on South McClelland Street, as described in the easement requests; and.

SECTION 2. Authorize the Mayor to execute all documents necessary to complete the grant of easement; and

SECTION 3. Authorize the Chief Deputy City Clerk to arrange for the recordation of the grant deed and easement deed with the County Clerk-Recorder; and

SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

2 PASSED AND ADOPTED at a regular meeting of the City Council o f the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Utility Distribution Easement (02/2020)
RECORDING REQUESTED BY AND RETURN TO:

PACIFIC GAS AND ELECTRIC COMPANY
300 Lakeside Drive, Suite 210
Oakland, CA 94612
Attn: Land Rights Library
Location: City/Uninc Santa Maria, Santa Barbara Co.

Recording Fee $_____________________________
Document Transfer Tax $ 0. 00
[X] T his is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
[ ] Exempt from the fee per GC 27388.1 (a) (2); This
document is subject to Documentary Transfer Tax
Signature of declarant or agent determining tax
(SPACE ABOVE FOR RECORDER'S USE ONLY)
LD# 3410-34-10044 EASEMENT DEED
CITY OF SANTA MARIA, a California Municipal Corporation, hereinafter called Grantor, hereby grants to PACIFIC GAS AND ELECTR IC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to excavate for, construct, reconstruct, replace (of initial or any other size), remove, maintain, inspect, and use facilities and associated equipment for public utility purposes, including, but not limited to electric, gas, and communication facilities, together with a right of way therefor, on, and under the easement area as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situated in the City of Santa Maria, County of Santa Barbara, State of California, described as follows:
(APN 125-141-019)
Parcel 2 as shown upon the Parcel Map No. 5080 entitled “Reuben Hart Tract Resubdivision No. 1” filed for record December 26, 1972 in Book 11 of Parcel Maps at page 32, Santa Barbara County Records.
(APN 125-141-016)
Lot 2 as shown upon the Tract Map entitled “Reuben Hart Subdivision” filed for record March 3, 1965 in Book 99 of Maps at page 1, Santa Barbara County Records.

The easement area is described as follows:

The strip of land of the uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities as initially installed hereunder; an d th e parcels of land of the uniform width of 16 feet and length of 11 feet centered on the facilities as initially installed hereu nder. The approximate locations of said facilities are shown upon Grantee’s Drawing No. 74005712-D attached hereto and made a part hereof.

Attachment B
Utility Distribution Easement (02/2020)
Grantee agrees that on receiving a request in writing, it will at Grantor’s expense, survey, prepare and record a “Notice of Final Description” referring to this instrument and setting forth a description of said strip of land.

Grantor further grants to Grantee the right, from time to time, to trim or to cut down , without Grantee paying compensation, any and all trees and brush now or hereafter within said easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.

Grantor also grants to Grantee the right to use such portion of said lands contiguous to said easement area as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance, and inspection of said facilities.

Grantor hereby covenants and agrees not to place or construct, nor allow a third party to place or construct, any building or other structure, or store flammable substances, or drill or operate any well, or construct any reservoir or other obstruction within said easement area, or diminish or substantially add to the ground level within said easement area or construct any fences that will interfere with the maintenance and operation of said facilities.

Grantor further grants to Grantee the right to a pportion to another public utility ( as defined in Section 216 of the California Public Utilities Code ) the right to excavate for, construct, reconstruct, replace, remove, maintain, inspect, and use the communications facilities within said easement area including ingress thereto and egress therefrom.

Grantor acknowledges that they have read the “Grant of Easement Disclosure Statement”, Exhibit “A”, attached hereto and made a part hereof.

This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.

The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land.

Dated:
__________________, _______.

I hereby certify that a resolution was adopted on
the ____ day of _________, 20____, b y the
_________________________________
authorizing the foregoing grant of easement.

By_______________________________
CITY OF SANTA MARIA, a
California Municipal Corporation
By _________________________________
Name:

Title:

By __________________________________
Name:

Title:

Alice Patino
Mayor
Thomas T. Watson
City Attorney
Donna G. Schwartz
Chief Deputy City Clerk
Attachment B
Utility Distribution Easement (02/2020)
Attach to LD: 3410-34-10044
Area 4, Los Padres Division
Land Service Office: Santa Maria
Line of Business: Electric Distribution (43)
Business Doc Type: Easements
MTRSQ: 34.10.34.14.43
FERC License Number: N/A
PG&E Drawing Number: 74005712-D
Plat No.: UU3907 (Elec.)
LD of Affected Documents: N/A
LD of Cross-Referenced Documents: N/A
Type of interest: Electric Underground Easements (4), Utility Easement (86) SBE Parcel: N/A
% Being Quitclaimed: N/A
Order or PM: 35449396
JCN: N/A
County: Santa Barbara
Utility Notice Number: N/A
Approval Application No: N/A; Decision: N/A
Prepared By: M5CF
Checked By: A7HO
Approved By: N/A
Revised by: N/A
Attachment B
Utility Distribution Easement (02/2020)

State of California
County of )

On __________________________, before me, Notary Public, Insert name
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

(Seal)
Signature of Notary Public

CAPACITY CLAIMED BY SIGNER

[ ] Individual(s) signing for oneself/themselves

[ ] Corporate Officer(s) of the above named corporation(s)

[ ] Trustee(s) of the above named Trust(s)

[ ] Partner(s) of the above named Partnership(s)

[ ] Attorney(s)-in-Fact of the above named Principal(s)

[ ] Other

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

Attachment B
Utility Distribution Easement (02/2020)

Pacific Gas and Electric Company

EXHIBIT “A”

GRANT OF EASEMENT DISCLOSURE STATEMENT

This Disclosure Statement will assist you in evaluating the request for granting an easement to Pacific Gas and Electric Company (PG&E) to accommodate a utility service extension to PG&E’s applicant. Please read this disclosure carefully before signing the Grant of Easement.

• You are under no obligation or threat of condemnation by PG&E to grant this easement.

• The granting of this easement is an accommodation to PG&E’s applicant requesting the extension of PG&E utility facilities to the applicant’s property or project. Because this easement is an accommodation for a service extension to a single customer or group of customers, PG&E is not authorized to purchase any such easement.

• By granting this easement to PG&E, the easement area may be used to serve additional customers in the area and may be used to install additional utility facilities. Installation of any proposed facilities outside of this easement area will require an additional easement.

• Removal and/or pruning of trees or other vegetation on your property may be necessary for the installation of PG&E facilities. You have the option of having PG&E’s contractors perform this work on your property, if available, or granting permission to PG&E’s applicant or the applicant’s contractor to perform this work.

Additionally, in order to comply with California fire laws and safety orders, PG&E or its contractors will periodically perform vegetation maintenance activities on your property as provided for in this grant of easement in order to maintain proper clearances from energized electric lines or other facilities.

• The description of the easement location where PG&E utility facilities are to be installed across your property must be satisfactory to you.

• The California Public Utilities Commission has authorized PG&E’s applicant to perform the installation of certain utility facilities for utility service. In addition to granting this easement to PG&E, your consent may be requested by the applicant, or applicant’s contractor, to work on your property. Upon completion of the applicant’s installation, the utility facilities will be inspected by PG&E. When the facility installation is determined to be acceptable the facilities will be conveyed to PG&E by its applicant.

By signing the Grant of Easement, you are acknowledging that you have read this disclosure and understand that you are voluntarily granting the easement to PG&E. Please return the signed and notarized Grant of Easement with this Disclosure Statement attached to PG&E. The duplicate copy of the Grant of Easement and this Disclosure Statement is for your records.

Attachment C

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Brett Fulgoni, Director of Public Works

DATE: July 1, 2025

SUBJECT: Adoption of a Resolution Awarding a Bid to South Valley Companies, Inc. and Approving an Agreement for Construction of Well 15 Drilling Project, Bid No. 2025-03

Description:

The City Council will consider approving the award of Bid No. 2025 -03 to South Valley Companies, Inc. for the construction of the Well 15 Drilling Project. The work to be performed under this contract consists of drilling a new ±1,800 -foot municipal supply water well, designated as Well No. 15. The ultimate design capacity of the new well is approximately 2,300 gallons per minute (gpm).

RECOMMENDATION:

Adopt a Resolution awarding a bid to South Valley Companies, Inc., and approving an agreement for the construction of the Well 15 Drilling Project, Bid No. 2025 -03, in the amount of $2,382,450.

BACKGROUND:

The 2012 Utilities Capacity Study identified a critical need to increase water production capacity to meet future Maximum Day Demand (MDD) projections and to enhance system resiliency in the event of an outage of the State Water Project supply.

In response, the City Utilities Department commissioned Cannon Corporation to design a new municipal water supply well. This project entails drilling an approximately ±1,800 - foot deep well, designated as Well 15, located approximately 1,800 feet southeast of existing Well 14.

Once completed, Well 15 will be co nnected to the existing header line that serves the City’s water wells west of the airport. The water extracted will be conveyed to the City’s Blending & Disinfection Facility at Fairway Drive, ensuring continued reliability and water quality for the community.

2 DISCUSSION:

The project was issued and advertised through the City’s e -Procurement Portal, PlanetBids. The City received six bids, which were opened on June 23, 2025. A summary of the bids submitted are as follows:

Bidder Bid Amount
South Valley Companies, Inc. $2,382,450.00
Zim Industries, Inc. dba Bakersfield Well & Pump Company $2,425,220.00 Well Industries, Inc. $2,470,390.00
Layne Christensen Company $2,927,760.00
Pacific Coast Well Drilling, Inc. $2,962,010.00
Nor-Cal Pump & Well Drilling, Inc. $3,218,476.00

A detailed tabulation of the bids received is attached (Attachment B). Signed proposals and bid bond forms are available for viewing in the office of the Director of Public Works located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.

The lowest responsive, responsible bid was submitted by South Valley Companies, Inc., in the amount of $2,382,450.

South Valley Companies, Inc. from Bakersfield, CA has performed and successfully completed similar work for many cit ies throughout the Central Valley. In addition, they have submitted references for their work history. City staff has checked the firm’s references and are comfortable with the ability of the contractor to perform the work successfully. Therefore, the reco mmended action is to award the bid to South Valley Companies, Inc., in the amount of $2,382,450.

Following the completion of this well -drilling phase, the well -equipping phase will be procured through a separate construction contract. This contract will be presented to the City Council for approval later in the 2025-26 fiscal year. At that time, it is anticipated that an additional budget appropriation will be required to fund the construction contract.

Alternative(s)
The alternative to the recommended action would be to reject all bids.

3 Fiscal Considerations
Funding for this project is supported by the following two accounts:

Available Budget Account Amount
002-011-080-52-54 - WATER SUPPLY WELL $1,233,000.00
027-011-080-52-02 - WATER WELL DEVELOPMENT OR

REHABILITATION
$4,267,000.00
Estimated Expenditures Amount
Award Contingency (20%) – Fund 002
Award Contingency (20%) – Fund 027
$2,382,450.00
$ 476,490.00
Inspection, Testing, Staff Time (10%) $ 100,000.00
Total $2,958,940.00

Impact to the Community
The construction of Well No. 15 will serve as a vital addition to the City's water supply infrastructure, enhancing long -term reliability and resiliency for both residents and businesses in Santa Maria. This new well will help ensur e continued access to safe and sustainable water, particularly during periods of high demand or emergency conditions, including decreased State Water allocations or deliveries.

ATTACHMENT(S)
A. Resolution
B. Detailed Bid Results
C. Agreement

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,
AWARDING A BID TO SOUTH VALLEY COMPANIES, INC.,
AND APPROVING AN AGREEMENT FOR THE CONSTRUCTION OF WELL 15

DRILLING PROJECT,
BID NO. 2025-03, IN THE AMOUNT OF $2,382,450

WHEREAS, the City of Santa Maria formally advertised Well 15 Drilling Project, Bid No. 2025-03 (“Project”); and

WHEREAS, the Notice Inviting Bids was published and posted in compliance with applicable sections of the Public Contract Code; and

WHEREAS, the bid was issued and advertised through the City’s e -Procurement Portal, PlanetBids, and publicly opened at 2:00 p.m. on June 23, 2025; and

WHEREAS, South Valley Companies, Inc. , was determined to be the lowest responsive, responsible bidder who included all required documentation, bid bonds, and signatures; and

WHEREAS, an Environmental Review for this project was completed through the preparation of an Initial Study/Mitigated Negative Declaration for the City of Santa Maria Well 15 Drilling Special Project (SCH# 2024061097) pursuant to the California Environmental Quality Act State Guidelines.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The City Manager is hereby authorized and directed to execute, for and on behalf of the City of Santa Maria, an agreement with South Valley Companies, Inc., for the Well 15 Drilling Project, Bid No. 2025-03, for the award amount of $2,382,450; and

SECTION 2. The award of the bid is conditional upon execution of the Agreement by the successful bidder in the form and terms set forth therein by the City; and

SECTION 3. The City Manager, or designee, is hereby authorized and directed to designate Fund 002 and 027 for the approved project in the amount of $2,958,940; and

SECTION 4 . The City Manager, or designee, is hereby authorized to approve Contract Change Orders so long as expenditures do not exceed funding approved for the project; and

SECTION 5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent 2 of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

City of Santa Maria
Bid Results for Project WELL 15 DRILLING PROJECT (2025-03) Issued on 05/28/2025
Bid Due on June 23, 2025 2:00 PM (PDT)
(Unit Price * Quantity)
Item # Description Unit Quantity Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total Unit Price Line Total 1 Mobilization/Demobilization LS 1 $100,000.00 $100,000.00 $190,000.00 $190,000.00 $200,000.00 $200,000.00 $146,380.00 $146,380.00 $148,000.00 $148,000.00 $200,000.00 $200,000.00 2 Conductor (Surface) Casing LF 50 $1,200.00 $60,000.00 $1,250.00 $62,500.00 $850.00 $42,500.00 $2,081.82 $104,091.00 $1,500.00 $75,000.00 $2,000.00 $100,000.00 3 Pilot Borehole Drilling LF 1550 $160.00 $248,000.00 $200.00 $310,000.00 $190.00 $294,500.00 $185.94 $288,207.00 $275.00 $426,250.00 $200.00 $310,000.00 4 Geophysical Logging EA 1 $25,000.00 $25,000.00 $10,500.00 $10,500.00 $10,000.00 $10,000.00 $12,590.94 $12,590.94 $25,000.00 $25,000.00 $5,000.00 $5,000.00 5 Aquifer Isolation Zone Testing EA 7 $35,000.00 $245,000.00 $25,000.00 $175,000.00 $30,000.00 $210,000.00 $66,773.02 $467,411.14 $36,500.00 $255,500.00 $40,000.00 $280,000.00 6 Upper Borehole Ream LF 430 $150.00 $64,500.00 $200.00 $86,000.00 $200.00 $86,000.00 $197.80 $85,054.00 $290.00 $124,700.00 $250.00 $107,500.00 7 Lower Borehole Ream LF 1120 $150.00 $168,000.00 $150.00 $168,000.00 $200.00 $224,000.00 $132.81 $148,747.20 $160.00 $179,200.00 $250.00 $280,000.00 8 Caliper Survey EA 1 $25,000.00 $25,000.00 $5,000.00 $5,000.00 $6,500.00 $6,500.00 $5,126.34 $5,126.34 $8,050.00 $8,050.00 $6,250.00 $6,250.00 9 Furnish & Install 22-Inch HSLA Steel Upper Casing LF 444 $350.00 $155,400.00 $405.00 $179,820.00 $355.00 $157,620.00 $352.01 $156,292.44 $400.00 $177,600.00 $250.00 $111,000.00 10 Furnish and install 22-inch to 16-inch diameter HSLA Steel Reducer LF 4 $2,000.00 $8,000.00 $1,860.00 $7,440.00 $1,650.00 $6,600.00 $2,511.32 $10,045.28 $2,000.00 $8,000.00 $10,000.00 $40,000.00 11 Furnish and install 16-inch diameter blank HSLA-to-Stainless Steel Dissilimilar Metal Dielectric Coupler EA 2 $12,000.00 $24,000.00 $6,750.00 $13,500.00 $12,000.00 $24,000.00 $5,960.22 $11,920.44 $8,500.00 $17,000.00 $10,000.00 $20,000.00 12 Furnish and install 16-inch diameter blank Stainless Steel Lower Water Well Casing LF 370 $480.00 $177,600.00 $580.00 $214,600.00 $500.00 $185,000.00 $487.72 $180,456.40 $550.00 $203,500.00 $600.00 $222,000.00 13 Furnish and install 16-inch diameter Ful-Flo Louvered Stainless Steel Water Well Casing LF 740 $560.00 $414,400.00 $670.00 $495,800.00 $585.00 $432,900.00 $570.65 $422,281.00 $600.00 $444,000.00 $700.00 $518,000.00 14 Furnish and install 16-inch diameter blank Stainless Steel Cellar Pipe with End Cap LF 20 $480.00 $9,600.00 $640.00 $12,800.00 $500.00 $10,000.00 $518.98 $10,379.60 $640.00 $12,800.00 $2,000.00 $40,000.00 15 Furnish and install vented 3-inch-diameter Mild Steel Gravel Feed Tube LF 470 $25.00 $11,750.00 $30.00 $14,100.00 $35.00 $16,450.00 $35.86 $16,854.20 $40.00 $18,800.00 $165.00 $77,550.00 16 Furnish and install two vented 3-inch-diameter HSLA Steel Sounding Tube LF 840 $80.00 $67,200.00 $52.00 $43,680.00 $55.00 $46,200.00 $65.64 $55,137.60 $60.00 $50,400.00 $165.00 $138,600.00 17 Two 3-inch-Diameter Angled Air-Vent/Access Tubes LF 4 $1,000.00 $4,000.00 $375.00 $1,500.00 $555.00 $2,220.00 $426.93 $1,707.72 $40.00 $160.00 $2,500.00 $10,000.00 18 Gravel Pack LF 1140 $125.00 $142,500.00 $80.00 $91,200.00 $85.00 $96,900.00 $184.34 $210,147.60 $210.00 $239,400.00 $200.00 $228,000.00 19 Cement Grout Seal LF 460 $125.00 $57,500.00 $150.00 $69,000.00 $85.00 $39,100.00 $214.64 $98,734.40 $300.00 $138,000.00 $250.00 $115,000.00 20 Mechanical Well Development hour 40 $750.00 $30,000.00 $450.00 $18,000.00 $850.00 $34,000.00 $2,791.47 $111,658.80 $1,190.00 $47,600.00 $999.00 $39,960.00 21 Chemicals for Well Development LS 1 $25,000.00 $25,000.00 $15,000.00 $15,000.00 $3,500.00 $3,500.00 $32,883.76 $32,883.76 $15,000.00 $15,000.00 $17,500.00 $17,500.00 22 Mobilization and Demobilization of Test Pump and Accessories LS 1 $60,000.00 $60,000.00 $45,000.00 $45,000.00 $45,000.00 $45,000.00 $105,621.56 $105,621.56 $160,000.00 $160,000.00 $50,000.00 $50,000.00 23 Pumping Development hour 40 $750.00 $30,000.00 $400.00 $16,000.00 $850.00 $34,000.00 $736.62 $29,464.80 $550.00 $22,000.00 $1,000.00 $40,000.00 24 Production Testing of Well, Including Dynamic Spinner and Video Surveys hour 84 $750.00 $63,000.00 $545.00 $45,780.00 $850.00 $71,400.00 $855.74 $71,882.16 $650.00 $54,600.00 $799.00 $67,116.00 25 Close-out Surveys ( Video, gyroscope deviation, Cement-Bond Log (CBL), & CITM LS 1 $45,000.00 $45,000.00 $25,000.00 $25,000.00 $10,000.00 $10,000.00 $24,688.46 $24,688.46 $20,000.00 $20,000.00 $35,000.00 $35,000.00 26 Disinfection of Well and Capping LS 1 $15,000.00 $15,000.00 $5,000.00 $5,000.00 $50,000.00 $50,000.00 $11,034.43 $11,034.43 $15,000.00 $15,000.00 $20,000.00 $20,000.00 27 Standby Time hour 20 $500.00 $10,000.00 $250.00 $5,000.00 $650.00 $13,000.00 $597.11 $11,942.20 $550.00 $11,000.00 $1,000.00 $20,000.00 28 Abandonment and Destruction LF 1600 $20.00 $32,000.00 $25.00 $40,000.00 $65.00 $104,000.00 $54.19 $86,704.00 $20.00 $32,000.00 $50.00 $80,000.00 29 Title 22 Water Quality Laboratory Analyses LS 1 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $7,500.00 $7,500.00 $4,787.25 $4,787.25 $8,450.00 $8,450.00 $25,000.00 $25,000.00 30 StormWater Pollution Prevention Plan LS 1 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $7,500.00 $7,500.00 $5,528.28 $5,528.28 $25,000.00 $25,000.00 $15,000.00 $15,000.00 Subtotal $2,382,450.00 Subtotal $2,425,220.00 Subtotal $2,470,390.00 Subtotal $2,927,760.00 Subtotal $2,962,010.00 Subtotal $3,218,476.00 Total $2,382,450.00 Total $2,425,220.00 Total $2,470,390.00 Total $2,927,760.00 Total $2,962,010.00 Total $3,218,476.00 Zim Industries, Inc. dba
Nor-Cal Pump & Well Drilling, Inc.South Valley Companies Inc. Bakersfield Well & Pump Company Well Industries Inc. Layne Christensen Company Pacific Coast Well Drilling, Inc.

Attachment B
Attachment C

AGREEMENT

THIS AGREEMENT, made and entered into this 1st day of July 2025, by and between South Valley Companies, Inc., hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner."

WITNESSETH:

That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:

1. That Contractor shall complete the work generally described as follows: Well 15 Drilling Project (PW Bid No. 2025-03), in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.

2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.

Total Bid of TWO MILLION, THREE-HUNDRED EIGHTY-TWO THOUSAND, FOUR

HUNDRED FIFTY DOLLARS AND ZERO CENTS

Contract Price in Figures $2,382,450.00

3. Contractor agrees to complete said work within the contract time of forty-five (45) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.

4. Time is of the essence on this contract.

5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.

In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars . Contractor hereb y acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.

6. That, in accordance with Section 1774 of the California Labor Code, Contractor will Attachment C

pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.

7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said S ection 1777.5 for all apprenticeable occupations with the prime Contractor.

9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.

10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.

11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furni shed; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.

This contract shall not become effective until such bonds are supplied to and approved by Owner.

12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.

1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with Attachment C

limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.

14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional in dividuals or entities, in Contractor's sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City's business.

15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.

(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
Attachment C

IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.

CONTRACTOR:

___________________________
Ron Ollivier
President

OWNER: A California Municipal
Corporation

David W. Rowlands
City Manager

ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:

_______________________________
Risk Manager
_______________________________
City Attorney

Attachment C

EXHIBIT “A”

INSURANCE REQUIREMENTS

Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringemen t of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment C

B. Minimum Limits of Insurance

Provider shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the Attachment C

form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least f ive (5) years after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

Attachment C

F. Verification of Coverage

Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the na ture of the risk, prior experience, insurer, coverage, or other special circumstances.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Brett Fulgoni, Director of Public Works

DATE: July 1, 2025

SUBJECT: Adoption of Resolutions Awarding Five Professional Services Agreements for On-Call Traffic Engineering Services

Description:

The City Council will c onsider approving the award of on -call Traffic Engineering Professional Services Agreements to five consultants: 1) Advanced Mobility Group; 2) Associated Transportation Engineers; 3) DKS Associates; 4) Interwest Consulting; 5) Kimley-Horn and Associates, Inc.

RECOMMENDATIONS:

1. Adopt a Resolution awarding a Professional Services Agreement to Advanced Mobility Group in the amount of $300,000 for On-Call Traffic Engineering Services; and

2. Adopt a Resolution awarding a Professional Services Agreement to Associated Transportation Engineers in the amount of $300,000 for On -Call Traffic Engineering Services ; and

3. Adopt a Resolution awarding a Professional Services Agreement to DKS Associates in the amount of $300,000 for On-Call Traffic Engineering Services; and

4. Adopt a Resolution awarding a Professional Services Agreement to Interwest Consulting in the amount of $300,000 for On-Call Traffic Engineering Services; and

5. Adopt a Resolution awarding a Professional Services Agreement to Kimley-Horn and Associates, Inc. in the amount of $300,000 for On -Call Traffic Engineering Services; and

6. Authorize City Manager, or designee, to execute agreements.

BACKGROUND:

The City owns, operates, and maintains roadways, traffic signals, and facilities throughout the City. The City has active and pending projects that require technical assistance from 2 Traffic Engineering firms. While the City of Santa Maria has Civil Engineers on staff, the City must hire outside consultants for these services. Having on-call consultants that can provide these services will allow the City to deliver projects in a more timely manner.

DISCUSSION:

On March 26, 2025, a Request for Proposal (RFP) was issued and advertised through the City’s e-Procurement Portal, PlanetBids. A total of eight proposals were received on April 23, 2025.

Selection of the best-qualified firms was made in accordance with t he City’s Purchasing Guidelines. A selection committee, consisting of Engineering Division staff, independently evaluated and ranked the proposals. After deliberations, the top five ranked firms chosen are as follows:

Firm and Location

1. Advanced Mobility Group, Walnut Creek, CA

2. Associated Transportation Engineers, Santa Barbara, CA

3. DKS Associates, Sacramento, CA

4. Interwest Consulting, Elk Grove, CA

5. Kimley-Horn and Associates, Inc., Orange, CA

The proposed Professional Services Agreements would be managed by the Engineering Division, and on-call Traffic Engineering would also be made available for use by other City Departments for funded projects.

Individual project task orders will be issued based on the firm’s expertise, workload capacity, services to be performed, schedule requirements, and hourly rates submitted in their proposal. All task orders will be issued based on an agreed -upon, written scope of work, implementation schedule, and maximum fee arrangement negotiated on a project- by-project basis.

Alternative(s)
The City Council may decide to not award these Traffic Engineering Professional Services Agreements and direct staff to issue RFP’s for each project individually. However, this alternative is not recommended as there is a significant backlog of projects for which outside Traffic Engineering Services are required to augment City staff. Further, having pre-approved, on-call firms readily available allows for more efficient and timely delivery of projects as multiple projects can be designed concurrently.

Fiscal Considerations
Fees for on-call Traffic Engineering Services will be based on a project -by-project basis and directly charged to individual project budgets. Each project is separately approved and budgeted by the City Council. The City i s under no obligation to expend any funds under these Professional Services Agreements.

3 Impact to the Community
Awarding these on -call Traffic Engineering Professional Services Agreements will support the timely planning and delivery of transportation -related projects that enhance roadway safety, reduce traffic congestion, and improve overall mobility throughout the City. These services will help ensure that infrastructure improvements are efficiently designed and implemented, benefiting residents, businesses, and visitors alike.

ATTACHMENT(S)

A. Resolution - Advanced Mobility Group
B. Resolution - Associated Transportation Engineers
C. Resolution - DKS Associates
D. Resolution - Interwest Consulting
E. Resolution - Kimley-Horn and Associates, Inc.

F. Agreement - Advanced Mobility Group
G. Agreement - Associated Transportation Engineers
H. Agreement - DKS Associates
I. Agreement - Interwest Consulting
J. Agreement - Kimley-Horn and Associates, Inc.

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO ADVANCED MOBILITY GROUP IN THE AMOUNT OF $300,000

FOR ON-CALL TRAFFIC ENGINEERING SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Traffic Engineering Services to support municipal traffic improvement projects; and

WHEREAS, on March 26, 2025, the City issued a Request for Proposal (RFP) for on-call Traffic Engineering Professional Services for projects within the City. The RFP was issued and advertised through the City’s e-Procurement Portal, PlanetBids; and

WHEREAS, on April 23, 2025, the City received eight proposals from firms that perform this work; and

WHEREAS, staff formed a selection committee to independently review and score each firm’s proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations, the selection committee determined that Advanced Mobility Group satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Traffic Engineering Professional Services; and

WHEREAS, the firms will provide services on an on -call, as-needed, and project- specific basis as defined by the city, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement; and

WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to Advanced Mobility Group for on-call Traffic Engineering Services for a term ending June 30, 2026, with an annual fee not-to-exceed $300,000; and

SECTION 2. Authorize City Manager, or designee, to execute the agreement on behalf of the City; and
2 SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT

TO ASSOCIATED TRANSPORTATION ENGINEERS
IN THE AMOUNT OF $300,000 FOR

ON-CALL TRAFFIC ENGINEERING SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Traffic Engineering Services to support municipal traffic improvement projects; and

WHEREAS, on April 23, 2025, the City received eight proposals from firms that perform this work; and

WHEREAS, staff formed a selection committee to independently review and score each firm’s proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations, the selection committee determined that Associated Transportation Engineers satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Traffic Engineering Professional Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to Associated Transportation Engineers for on-call Traffic Engineering Services for a term ending June 30, 2026, with an annual fee not-to-exceed $300,000; and

2 SECTION 2. Authorize City Manager, or designee, to execute agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment C
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO DKS ASSOCIATES IN THE AMOUNT OF $300,000

FOR ON-CALL TRAFFIC ENGINEERING SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Traffic Engineering Services to support municipal traffic improvement projects; and

WHEREAS, on April 23, 2025, the City received eight proposals from firms that perform this work; and

WHEREAS, staff formed a selection committee to independently review and score each firm’s proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations, the selection committee determined that DKS Associates satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Traffic Engineering Professional Services; and

WHEREAS, the firms will provide services on an on-call, as-needed, and project- specific basis as defined by the city, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement to DKS Associates for on -call Traffic Engineering Services for a term ending June 30, 2026, with an annual fee not-to- exceed $300,000; and

SECTION 2. Authorize City Manager, or designee, to execute agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment D
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO INTERWEST CONSULTING IN THE AMOUNT OF $300,000

FOR ON-CALL TRAFFIC ENGINEERING SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Traffic Engineering Services to support municipal traffic improvement projects; and

WHEREAS, on April 23, 2025, the City received eight proposals from firms that perform this work; and

WHEREAS, staff formed a selection committee to independently review and score each firm’s proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations, the selection committee determined that Interwest Consulting satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Traffic Engineering Professional Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Award a Professional Services Agreement to Interwest Consulting for on-call Traffic Engineering Services for a term ending June 30, 2026, with an annual fee not-to-exceed $300,000; and

//
2 SECTION 2. Authorize City Manager, or designee, to execute agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment E

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO KIMLEY-HORN AND ASSOCIATES, INC. IN THE AMOUNT OF $300,000

FOR ON-CALL TRAFFIC ENGINEERING SERVICES

WHEREAS, the need exists for the City to obtain prompt professional Traffic Engineering Services to support municipal traffic improvement projects; and

WHEREAS, on April 23, 2025, the City received eight proposals from firms that perform this work; and

WHEREAS, staff formed a selection committee to independently review and score each firm’s proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations, the selection committee determined that Kimley- Horn and Associates, Inc. satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Traffic Engineering Professional Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1 . Award a Professional Services Agreement to Kimley -Horn and Associates, Inc. for on-call Traffic Engineering Services for a term ending June 30, 2026, with an annual fee not-to-exceed $300,000; and

SECTION 2. Authorize City Manager, or designee, is execute agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment F
1 Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

On-Call Traffic Engineering Services

This Agreement is made on July 1, 2025, by and between Advanced Mobility Group, a California Corporation (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and

WHEREAS, City has determined the Project involves the performance of engineering services of a temporary nature; and

WHEREAS, City does not have available employees to perform the services for the Project; and

WHEREAS, City has requested the Contractor to provide manpower to complete the Project; and

WHEREAS, Contractor is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination.

The term of this contract is until 11:59 p.m. on June 30, 2026, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details, and means of providing On-Call Traffic Engineering services. More specifically, Contractor agrees to perform the specific services listed in Exhibit “A.”

2.03. City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.” Attachment F
2 Atty. Rev. 2021

2.06. Exhibits. Exhibits “A,” “B,” “C” and “D” are attached and incorporated.

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for, and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relati onship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contrac tor under this agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgm ents, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor including its agents, subcontractors and employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

3.05. Use of Subcontractors. CONTRACTOR may subcontract with third party providers that were listed in CONTRACTOR’s Response to Request for Proposals and whose rate sheets h ave been included in this Agreement.

Subcontractors shall be billed at the rates listed in Exhibit B. CONTRACTOR is fully responsible for the actions and omissions of any subcontractor.

CONTRACTOR must ensure subcontractor adherence to the same quality standards and assurances required of CONTACTOR. CONTACTOR shall ensure that this Agreement is incorporated by reference into any Agreement Attachment F
3 Atty. Rev. 2021

with a subcontractor and that subcontractor complies with the insurance requirements of EXHIBIT C.

4. Miscellaneous

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City:

Zoe Glick, P.E.

Senior Civil Engineer
110 East Cook Street
Santa Maria, CA 93454
To Contractor:

Advanced Mobility Group
Attn: Rafat Raie
3003 Oak Road #100
Walnut Creek, California 94597

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matte r. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part Attachment F
4 Atty. Rev. 2021

of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers’ compensation coverage to the City before beginning work on this project.

4.10. Prevailing Wage. Prevailing Wage. If applicable, Contractor and all Subcontractors are required to p ay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. Contractor shall follow the prevailing wage requirements in Exhibit D where work qualifies for prevailing wage.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

ADVANCED MOBILITY GROUP, A
California Corporation
CITY OF SANTA MARIA, a
California Municipal Corporation

___________________________
By: Rafat S. Raie, T.E.

Principal

___________________________
Brett Fulgoni
Public Works Director

ATTEST:

___________________________
Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment F

Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PERFORMED

Traffic Engineering Professional Services

TYPICAL SERVICES REQUIRED

Principal staff shall possess certification as a Traffic Engineer from the California Board for Professional Engineers, Land Surveyors, and Geologists.

Understanding and application of the following documents:
 AASHTO “Green Book” A Policy on Geometric Design of Highways and Streets  AASHTO Roadside Design Guide
 TRB Highway Capacity Manual (HCM)
 ITE Trip Generation Manual
 ITE Parking Generation Manual
 California Vehicle Code (CVC)
 California Manual on Uniform Traffic Control Devices (CA MUTCD)  NACTO Urban Street Design Guide
 NACTO Urban Bikeway Design Guide
 NACTO Transit Street Design Guide
 CA Standard Plans and Specifications
 City of Santa Maria General Plan
 City of Santa Maria Zoning Ordinance
 City of Santa Maria Standard Details and Specifications

Prepare and review specialized traffic studies to assess proposed projects. Typical studies would include travel demand or traffi c forecasting of proposed roadways, street widening, or intersection improvement projects. Studies may analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Preparation of studies may be needed to provide technical support for grant and funding applications.

 Provide comprehensive analysis of existing and projected traffic conditions o Analyze intersections for line-of-sight issues, queuing, delay, level of service, etc. o Review subdivision or new development projects and traffic studies involving traffic impact analyses, transportation modeling, area -wide transportation studies, and traffic impact mitigation fee analyses.
o Conduct studies and review the performance of traffic signal t iming on street corridors. These studies shall include before and after analysis to quantify the level of improvement to be expected as a result of the project. o Intersection and traffic signal design, including plans, engineer’s cost estimate, and contract bid documents for new permanent signal installation. May include modifications to existing signals and flashing beacons.

Attachment F

Atty. Rev. 2021

o Provide electronic traffic control device studies and design (signs, signals, pavement markings, RRFBs, and similar devices)

 Simulation/Modeling
o Update and maintain existing City of Santa Maria traffic model. o Understanding and application of relevant operation and travel modeling software such as TransCAD, Trafficware Synchro/SimTraffic, etc.
o Multi-modal travel modeling and traffic volume forecasts

 Traffic Counts
o Perform data collection as needed within short time frames including ADTs, peak hour counts, 12 and 24 -hour counts, intersection turning movement counts, speed/delay runs, pedestrian and bike counts, etc.
o Data collecti on including multi -modal traffic volumes, traffic speeds, origin - destination surveys, travel time and delays, and parking utilization. o Work with City Staff to develop a Congestion Management Plan to replace the Santa Barbara County Association of Governmen ts (SBCAG) Congestion Management Plan.
o Perform pedestrian counts and studies
o Use of Big Data for planning efforts

 Transportation Planning

o Grant writing for federal, state, and regional funding programs for traffic studies and improvement projects.
o Prepare specialized studies and analysis in support of various statewide initiatives involving traffic signal improvements, timing, and coordination. o Planning and conceptual designs of complete streets, using established standards and guidelines, as well as assessment of potential operation impacts. o Development and updates of transportation related policies and guidelines such as transportation master plans.
o Provide long-range planning input and consideration for the Circulation Element of the City of Santa Maria General Plan
o Planning and conceptual designs of traffic diversion and calming plans. o Planning and establishment of safe routes to schools.

 Research and Outreach

o Assist staff in producing reports and making presentations on transportation related topics.
o Ability to work with transit providers, emergency services, County of Santa Barbara, Santa Maria Airport, utility service providers, special districts, and walking and cycling advocacy groups.
o Present project and programs in project meetings, commu nity workshops, and public hearings as needed. Public outreach and meetings will require bilingual services.

Attachment F

Atty. Rev. 2021

 Training
o provide and facilitate training of staff in specific transportation planning areas as requested by the City of Santa Maria

The required services and abilities required to successfully perform traffic engineering services on the project types listed above include, but are not limited to:

 Ability to work with transit providers, emergency service providers, neighboring cities, the County of Santa Barbra, utility service providers, special districts, and walking and cycling advocacy groups.
 Consultants are responsible for keeping City regularly informed with regard to issues related to cost, schedule, contract and legal issues among others.  Consultant and any sub -consultants shall pay their employees the applicable prevailing wages as determined by California Department of Industrial Relations and Federal, State, and local laws.

REQUIREMENTS

Consultant(s) shall meet the following requirements:

1. Experience: The Consultant must have experience providing traffic engineering services to municipalities of similar size or sufficient experience in transportation planning and traffic engineering. Specifically, experience should include, but not be limited to: safe ty studies, operational studies, warrant analysis, signal operations, conceptual road designs, data collection and travel modeling.

2. Deadlines: The Consultant must meet the deadlines listed in the various project schedules. The Consultant will have the opportunity to create the schedule, but once finalized must adhere to it.

3. Compliance: Consultants shall comply with all applicable Federal, State, and local laws and ordinances. This includes City insurance and indemnification requirements

4. Reporting: Once per month, the Consultant shall provide the City with an itemized account of all services provided in a format approved by the City.

Attachment F

Atty. Rev. 2021

EXHIBIT “B”

PAYMENT

I. Progress Authorization

This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement the City w ill identify individual task, and upon agreed scope of work, schedule, and cost, a Notice to Proceed and Purchase Ordered will be issued for each task not to exceed $75,000 per task as indicated in Section 1.1B.

The aggregate not-to-exceed fee for all tasks provided during the initial two -year term of the Agreement shall be $300,000.

II. Invoice procedure.

A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

III. Maximum billable amounts

Under no circumstance shall the total of all payments to the Consultant exceed ninety percent (90%) of the maximum not-to-exceed cost, prior to acceptance by the City of all items to be completed as noted within Exhibit "A".

Attachment F

Atty. Rev. 2021

Attachment F

Atty. Rev. 2021

EXHIBIT “C”

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion a nd network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment F

Atty. Rev. 2021

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber L iability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or
Attachment F

Atty. Rev. 2021

operations. General liability coverage can be provided in the form or an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its of ficers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance polic y required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any
endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation
endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of
contract work.
b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting”
Attachment F

Atty. Rev. 2021

coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experienc e, insurer, coverage, or other special circumstances.

Attachment F

Atty. Rev. 2021

EXHIBIT “D”

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Agreement apply to all public works projects for over $1,000.

For purposes of this Exhibit, “Public Works” includes any project of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds. These projects include: construction, alteration, demolition, installation, or repair work done under contract. For purposes of this definition, "construction" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definition, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to State prevailing wage laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The Contractor and any subcontractors shall comply with all applicable State prevailing wage laws, whether included in this agreement or inadvertently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailing Wage Requirements. Pursuant to California Labor Code sections 1720 through 1861, the Contractor and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post-construction phases of construction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and are available for inspection to any interested party on request. Copies of the prevailing rate of per diem wages also may be found at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. The Contractor and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the Attachment F

Atty. Rev. 2021

published wage rate and the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Agreement, each successive predetermined wage rate shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

2. Penalties for Violations. The Contractor and all subcontractors shall comply with California Labor Code section 1775 in the event a worker is paid less than the prevailing wage rate for the work or craft in which the worker is employed. This shall be in addition to any other applicable penalties allowed under California Labor Code sections 1720 through 1861. k

3. Payroll Records. The Contractor and all subcontractors shall comply with California Labor Code section 1776, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The Contractor shall require all subcontractors to also comply with section 1776. The Contractor and all subcontractors shall furnish records specified in section 1776 on a monthly basis, both to the City and directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The Contractor shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the Contractor and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

4. Apprentices. The Contractor and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices. The Contractor is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

5. Working Hours. The Contractor and all subcontractors shall comply with California Labor Code sections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on contractors and subcontractors of $25 per worker per day for each day the worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The Contractor shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor:

California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the Contractor is required to secure the payment of compensation of its Attachment F

Atty. Rev. 2021

employees. By signing the Agreement, to which this is an exhibit, the Contractor certifies that:

“I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”

8. Compliance Monitoring and Enforcement. This project is subject to compliance monitoring and enforcement by the DIR. The City must withhold contract payments from the Contractor as directed by the DIR, pursuant to California Labor Code section 1727.

9. Contractor and Subcontractor Registration Requirements. The Contractor and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 Contractor certifies that the Contractor has verified that all Contractor and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The Contractor shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of contract and immediately upon any changes or City’s request.

10. Stop Order. Where a contractor or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unregistered contractor or subcontractor on ALL public works until the unregistered contractor or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

Attachment G
1 Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

On-Call Traffic Engineering Services

This Agreement is made on July 1, 2025, by and between Associated Transportation Engineers, a California Corporation (“Contractor”) , and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and

WHEREAS, City has determined the Project involves the performance of engineering services of a temporary nature; and

WHEREAS, City does not have available employees to perform the services for the Project; and

WHEREAS, City has requested the Contractor to provide manpower to complete the Project; and

WHEREAS, Contractor is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination.

2.03. City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.” Attachment G
2 Atty. Rev. 2021

2.06. Exhibits. Exhibits “A,” “B,” “C” and “D” are attached and incorporated.

3. Contractor’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or will ful misconduct of the Contractor including its agents, subcontractors and employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

Subcontractors shall be billed at the rates listed in Exhibit B. CONTRACTOR is fully responsible for the actions and omissions of any subcontractor.

CONTRACTOR must ensure subcontractor adherence to the same quality standards and assurances required of CONTACTOR. CONTACTOR shall ensure that this Agreement is incorporated by refer ence into any Agreement Attachment G
3 Atty. Rev. 2021

with a subcontractor and that subcontractor complies with the insurance requirements of EXHIBIT C.

4. Miscellaneous

To City:

Zoe Glick, P.E.

Senior Civil Engineer
110 East Cook Street
Santa Maria, CA 93454
To Contractor:

Associated Transportation Engineers
Attn: Scott A. Schell
100 N. Hope Ave., #4
Santa Barbara, California 93110

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated R epresentative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Ba rbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part Attachment G
4 Atty. Rev. 2021

4.10. Prevailing Wage. Prevailing Wage. If applicable, Contractor and all Subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. Contractor shall follow the prevailing wage requirements in Exhibit D where work qualifies for prevailing wage.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

ASSOCIATED TRANSPORTATION
ENGINEERS, A California Corporation
CITY OF SANTA MARIA, a
California Municipal Corporation

___________________________
By: Scott A. Schell
Vice President

___________________________
Brett Fulgoni
Public Works Director

ATTEST:

___________________________
Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment G

Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PERFORMED

Traffic Engineering Professional Services

TYPICAL SERVICES REQUIRED

Principal staff shall possess certification as a Traffic Engineer from the California Board for Professional Engineers, Land Surveyors, and Geologists.

Prepare and review specialized traffic studies to assess proposed projects. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening, or intersection improvement projec ts. Studies may analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Preparation of studies may be needed to provide technical support for grant and funding applications.

 Provide comprehensive analysis of existing and projected traffic conditions o Analyze intersections for line-of-sight issues, queuing, delay, level of service, etc. o Review subdivision or new development projects and traffic studies involving traffic impact analyses, transportation modeling, area -wide transportation studies, and traffic impact mitigation fee analyses.
o Conduct studies and review the performance of traffic signal timing on street corridors. These studies shall include before and after analysis to quantify the level of improvement to be expected as a result of the project. o Intersection and traffic signal design, including plans, engineer’s cost estimate, and contract bid documents for new permanent signal installation. May include modifications to existing signals and flashing beacons.

Attachment G

Atty. Rev. 2021

o Provide electronic traffic control device studies and design (signs, signals, pavement markings, RRFBs, and similar devices)

 Traffic Counts
o Perform data collection as needed within short time f rames including ADTs, peak hour counts, 12 and 24 -hour counts, intersection turning movement counts, speed/delay runs, pedestrian and bike counts, etc.
o Data collection including multi -modal traffic volumes, traffic speeds, origin - destination surveys, travel time and delays, and parking utilization. o Work with City Staff to develop a Congestion Management Plan to replace the Santa Barbara County Association of Governments (SBCAG) Congestion Management Plan.
o Perform pedestrian counts and studies
o Use of Big Data for planning efforts

 Transportation Planning

 Research and Outreach

o Assist staff in producing reports and making presentations on transportation related topics.
o Ability to work with transit providers, emergency services, County of Santa Barbara, Santa Maria Airport, utility service providers, special districts, and walking and cycling advocacy groups.
o Present project and programs in project meetings, community workshops, and public hearings as needed. Public outreach and meetings will require bili ngual services.

Attachment G

Atty. Rev. 2021

 Training
o provide and facilitate training of staff in specific transportation planning areas as requested by the City of Santa Maria

The required services and abilities required to successfully perform traffic engineering services on the project types listed above include, but are not limited to:

REQUIREMENTS

Consultant(s) shall meet the following requirements:

2. Deadlines: The Consultant must meet the deadlines listed in the various project schedules. The Consultant will have the opportunity to create the schedule, but once finalized must adhere to it.

3. Compliance: Consultants shall comply with all applicable Federal, State, and local laws and ordinances. This includes City insurance and indemnification requirements

4. Reporting: Once per month, the Consultant shall provide the City with an itemized account of all services provided in a format approved by the City.

Attachment G

Atty. Rev. 2021

EXHIBIT “B”

PAYMENT

I. Progress Authorization

This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

The aggregate not-to-exceed fee for all tasks provided during the initial two -year term of the Agreement shall be $300,000.

II. Invoice procedure.

A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

III. Maximum billable amounts

Attachment G

Atty. Rev. 2021

Attachment G

Atty. Rev. 2021

EXHIBIT “C”

INSURANCE REQUIREMENTS

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion a nd network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment G

Atty. Rev. 2021

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber L iability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or
Attachment G

Atty. Rev. 2021

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, official s, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by th is clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any ri ght to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any
endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation
endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the d ate of the contract or the beginning of
contract work.
b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting”
Attachment G

Atty. Rev. 2021

coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Consultant shall furnish the City with original certificates and amendatory endorsem ents of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work be ginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment G

Atty. Rev. 2021

EXHIBIT “D”

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Agreement apply to all public works projects for over $1,000.

Atty. Rev. 2021

6. Required Provisions for Subcontracts. The Contractor shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor:

California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the Contractor is required to secure the payment of compensation of its Attachment G

Atty. Rev. 2021

employees. By signing the Agreement, to which this is an exhibit, the Contractor certifies that:

Attachment H
1 Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

On-Call Traffic Engineering Services

This Agreement is made on July 1, 202 5, by and between DKS Associates , a California Corporation (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and

WHEREAS, City has determined the Project involves the performance of engineering services of a temporary nature; and

WHEREAS, City does not have available employees to perform the services for the Project; and

WHEREAS, City has requested the Contractor to provide manpower to complete the Project; and

WHEREAS, Contractor is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination.

2.03. City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.” Attachment H
2 Atty. Rev. 2021

2.06. Exhibits. Exhibits “A,” “B,” “C” and “D” are attached and incorporated.

3. Contractor’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or will ful misconduct of the Contractor including its agents, subcontractors and employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

Subcontractors shall be billed at the rates listed in Exhibit B. CONTRACTOR is fully responsible for the actions and omissions of any subcontractor.

CONTRACTOR must ensure subcontractor adherence to the same quality standards and assurances required of CONTACTOR. CONTACTOR shall ensure that this Agreement is incorporated by refer ence into any Agreement Attachment H
3 Atty. Rev. 2021

with a subcontractor and that subcontractor complies with the insurance requirements of EXHIBIT C.

4. Miscellaneous

To City:

Zoe Glick, P.E.

Senior Civil Engineer
110 East Cook Street
Santa Maria, CA 93454
To Contractor:

DKS Associates
Attn: Jim Damkowitch
428 J Street #340,
Sacramento, CA 95814

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part Attachment H
4 Atty. Rev. 2021

4.10. Prevailing Wage. Prevailing Wage. If applicable, Contractor and all Subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determinati on is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. Contractor shall follow the prevailing wage requirements in Exhibit D where work qualifies for prevailing wage.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

DKS ASSOCIATES, A California
Corporation
CITY OF SANTA MARIA, a
California Municipal Corporation

___________________________
By: John Bosket, PE
Vice President

___________________________
Brett Fulgoni
Public Works Director

ATTEST:

___________________________
Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment H

Atty. Rev. 2021

EXHIBIT “A”

SERVICES TO BE PERFORMED

Traffic Engineering Professional Services

TYPICAL SERVICES REQUIRED

Principal staff shall possess certification as a Traffic Engineer from the California Board for Professional Engineers, Land Surveyors, and Geologists.

Prepare and review specialized traffic studies to assess proposed projects. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening, or intersection improvement projects. Studies may analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Preparation of studies may be needed to provide technical support for grant and funding applications.

 Provide comprehensive analysis of existing and projected traffic conditions o Analyze intersections for line-of-sight issues, queuing, delay, level of service, etc. o Review subdivision or new development projects and traffic studies involving traffic impact analyses, transportation modeling, area -wide transportation studies, and traffic impact mitigation fee analyses.
o Conduct studies and review the performance of traffic signal ti ming on street corridors. These studies shall include before and after analysis to quantify the level of improvement to be expected as a result of the project. o Intersection and traffic signal design, including plans, engineer’s cost estimate, and contract bid documents for new permanent signal installation. May include modifications to existing signals and flashing beacons.

Attachment H

Atty. Rev. 2021

o Provide electronic traffic control device studies and design (signs, signals, pavement markings, RRFBs, and similar devices)

 Traffic Counts
o Perform data collection as needed within short time frames including ADTs, peak hour counts, 12 and 24 -hour counts, intersection turning movement counts, speed/delay runs, pedestrian and bike counts, etc.
o Data collection inclu ding multi -modal traffic volumes, traffic speeds, origin - destination surveys, travel time and delays, and parking utilization. o Work with City Staff to develop a Congestion Management Plan to replace the Santa Barbara County Association of Governments (SBCA G) Congestion Management Plan.
o Perform pedestrian counts and studies
o Use of Big Data for planning efforts

 Transportation Planning

 Research and Outreach

o Assist staff in producing reports and making presentations on transportation related topics.
o Ability to work with transit providers, emergency services, County of Santa Barbara, Santa Maria Airport, utility service providers, special districts, and walking and cycling advocacy groups.
o Present project and programs in project meetings, community wor kshops, and public hearings as needed. Public outreach and meetings will require bilingual services.

Attachment H

Atty. Rev. 2021

 Training
o provide and facilitate training of staff in specific transportation planning areas as requested by the City of Santa Maria

The required service s and abilities required to successfully perform traffic engineering services on the project types listed above include, but are not limited to:

 Ability to work with transit providers, emergency service providers, neighboring cities, the County of Santa B arbra, utility service providers, special districts, and walking and cycling advocacy groups.
 Consultants are responsible for keeping City regularly informed with regard to issues related to cost, schedule, contract and legal issues among others.  Consultant and any sub -consultants shall pay their employees the applicable prevailing wages as determined by California Department of Industrial Relations and Federal, State, and local laws.

REQUIREMENTS

Consultant(s) shall meet the following requirements:

1. Experience: The Consultant must have experience providing traffic engineering services to municipalities of similar size or sufficient experience in transportation planning and traffic engineering. Specifically, experience should include, but not be limited to: safety studies, operational studies, warrant analysis, signal operations, conceptual road designs, data collection and travel modeling.

2. Deadlines: The Consultant must meet the deadlines listed in the various project schedules. The Consultant will have the opportunity to create the schedule, but once finalized must adhere to it.

3. Compliance: Consultants shall comply with all applicable Federal, State, and local laws and ordinances. This includes City insurance and indemnification requirements

4. Reporting: Once per month, the Consultant shall provide the City with an itemized account of all services provided in a format approved by the City.

Attachment H

Atty. Rev. 2021

EXHIBIT “B”

PAYMENT

I. Progress Authorization

This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement the Ci ty will identify individual task, and upon agreed scope of work, schedule, and cost, a Notice to Proceed and Purchase Ordered will be issued for each task not to exceed $75,000 per task as indicated in Section 1.1B.

The aggregate not-to-exceed fee for all tasks provided during the initial two -year term of the Agreement shall be $300,000.

II. Invoice procedure.

A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

III. Maximum billable amounts

Attachment H

Atty. Rev. 2021

Attachment H

Atty. Rev. 2021

EXHIBIT “C”

INSURANCE REQUIREMENTS

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion a nd network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment H

Atty. Rev. 2021

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber L iability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or
Attachment H

Atty. Rev. 2021

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, official s, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by th is clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any ri ght to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any
endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation
endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the d ate of the contract or the beginning of
contract work.
b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting”
Attachment H

Atty. Rev. 2021

coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Consultant shall furnish the City with original certificates and amendatory endorsem ents of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work be ginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment H

Atty. Rev. 2021

EXHIBIT “D”

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Agreement apply to all public works projects for over $1,000.

Atty. Rev. 2021

6. Required Provisions for Subcontracts. The Contractor shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor:

California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the Contractor is required to secure the payment of compensation of its Attachment H

Atty. Rev. 2021

employees. By signing the Agreement, to which this is an exhibit, the Contractor certifies that:

Attachment I
1 Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

On-Call Traffic Engineering Services

This Agreement is made on July 1, 2025, by and between Interwest Consulting, a California Corporation (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and

WHEREAS, City has determined the Project involves the performance of engineering services of a temporary nature; and

WHEREAS, City does not have available employees to perform the services for the Project; and

WHEREAS, City has requested the Contractor to provide manpower to complete the Project; and

WHEREAS, Contractor is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination.

2.03. City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.” Attachment I
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2.06. Exhibits. Exhibits “A,” “B,” “C” and “D” are attached and incorporated.

3. Contractor’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor.

No employer/employee relationship exists between Contractor and the City.

Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the comp ensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalt ies, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor including its agents, subcontractors and employees. The provisions of this paragraph survive completion of the services or the termination of this contract. Th e provisions of this Section are not limited by the provisions of the Section relating to insurance.

3.05. Use of Subcontractors. CONTRACTOR may subcontract with third party providers that were listed in CONTRACTOR’s Response to Request for Proposals an d whose rate sheets have been included in this Agreement.

Subcontractors shall be billed at the rates listed in Exhibit B. CONTRACTOR is fully responsible for the actions and omissions of any subcontractor.

with a subcontractor and that subcontractor complies with the insurance requirements of EXHIBIT C.

4. Miscellaneous

To City:

Zoe Glick, P.E.

Senior Civil Engineer
110 East Cook Street
Santa Maria, CA 93454
To Contractor:

Interwest Consulting
Attn: Herby Lissade
9384 Boulder River Way
Elk Grove, California 95624

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subje ct matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part Attachment I
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4.10. Prevailing Wage. Prevailing Wage. If applicable, Contractor and all Subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. Contractor shall follow the prev ailing wage requirements in Exhibit D where work qualifies for prevailing wage.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

INTERWEST CONSULTING, A
California Corporation
CITY OF SANTA MARIA, a
California Municipal Corporation

___________________________
By: Paul Meschino
President

___________________________
Brett Fulgoni
Public Works Director

ATTEST:

___________________________
Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

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EXHIBIT “A”

SERVICES TO BE PERFORMED

Traffic Engineering Professional Services

TYPICAL SERVICES REQUIRED

Principal staff shall possess certification as a Traffic Engineer from the California Board for Professional Engineers, Land Surveyors, and Geologists.

Prepare and review specialized traffic studies to assess proposed projects. Typical studies would include travel demand or traffic forecasting of proposed roadways, street widening, or intersection improvement projects. Studies may analyze diversion of traffic due to substantial long term construction projects. Analysis will incorporate pedestrian and bicycles. Preparation of studies may be needed to provide technical support for grant and funding applications.

 Provide comprehensive analysis of existing and projected traffic conditions o Analyze intersections for line-of-sight issues, queuing, delay, level of service, etc. o Review subdivision or new development projects and traffic studies involving traffic impact analyses, transportation modeling, area -wide transportation studies, and traffic impact mitigation fee analyses.
o Conduct studies and review the performance of traffic signal ti ming on street corridors. These studies shall include before and after analysis to quantify the level of improvement to be expected as a result of the project. o Intersection and traffic signal design, including plans, engineer’s cost estimate, and contract bid documents for new permanent signal installation. May include modifications to existing signals and flashing beacons.

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o Provide electronic traffic control device studies and design (signs, signals, pavement markings, RRFBs, and similar devices)

 Traffic Counts
o Perform data collection as needed within short time frames including ADTs, peak hour counts, 12 and 24 -hour counts, intersection turning movement counts, speed/delay runs, pedestrian and bike counts, etc.
o Data collection inclu ding multi -modal traffic volumes, traffic speeds, origin - destination surveys, travel time and delays, and parking utilization. o Work with City Staff to develop a Congestion Management Plan to replace the Santa Barbara County Association of Governments (SBCA G) Congestion Management Plan.
o Perform pedestrian counts and studies
o Use of Big Data for planning efforts

 Transportation Planning

 Research and Outreach

o Assist staff in producing reports and making presentations on transportation related topics.
o Ability to work with transit providers, emergency services, County of Santa Barbara, Santa Maria Airport, utility service providers, special districts, and walking and cycling advocacy groups.
o Present project and programs in project meetings, community wor kshops, and public hearings as needed. Public outreach and meetings will require bilingual services.

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 Training
o provide and facilitate training of staff in specific transportation planning areas as requested by the City of Santa Maria

The required service s and abilities required to successfully perform traffic engineering services on the project types listed above include, but are not limited to:

 Ability to work with transit providers, emergency service providers, neighboring cities, the County of Santa B arbra, utility service providers, special districts, and walking and cycling advocacy groups.
 Consultants are responsible for keeping City regularly informed with regard to issues related to cost, schedule, contract and legal issues among others.  Consultant and any sub -consultants shall pay their employees the applicable prevailing wages as determined by California Department of Industrial Relations and Federal, State, and local laws.

REQUIREMENTS

Consultant(s) shall meet the following requirements:

1. Experience: The Consultant must have experience providing traffic engineering services to municipalities of similar size or sufficient experience in transportation planning and traffic engineering. Specifically, experience should include, but not be limited to: safety studies, operational studies, warrant analysis, signal operations, conceptual road designs, data collection and travel modeling.

2. Deadlines: The Consultant must meet the deadlines listed in the various project schedules. The Consultant will have the opportunity to create the schedule, but once finalized must adhere to it.

3. Compliance: Consultants shall comply with all applicable Federal, State, and local laws and ordinances. This includes City insurance and indemnification requirements

4. Reporting: Once per month, the Consultant shall provide the City with an itemized account of all services provided in a format approved by the City.

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EXHIBIT “B”

PAYMENT

I. Progress Authorization

This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

During the duration of this Master Agreement the Ci ty will identify individual task, and upon agreed scope of work, schedule, and cost, a Notice to Proceed and Purchase Ordered will be issued for each task not to exceed $75,000 per task as indicated in Section 1.1B.

The aggregate not-to-exceed fee for all tasks provided during the initial two -year term of the Agreement shall be $300,000.

II. Invoice procedure.

A. Payment shall be at the conclusion of the Project based on the billable charges.

B. The Consultant shall present the bill for charges by the second day of the month.

C. The Consultant's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subconsultants, and other direct costs incurred.

III. Maximum billable amounts

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EXHIBIT “C”

INSURANCE REQUIREMENTS

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion a nd network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

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B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber L iability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or
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2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this A greement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of
contract work.
b. In surance must be maintained and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed, and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting”
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coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Consultant shall furnish the City with original certificates and amendatory endorsem ents of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work be ginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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EXHIBIT “D”

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Agreement apply to all public works projects for over $1,000.

1. Compliance with Prevailing W age Requirements. Pursuant to California Labor Code sections 1720 through 1861, the Contractor and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasibility study , and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post-construction phases of construction, including but not limited to all cleanup work at the jobsite.

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5. W orking Hours. The Contractor and all subcontractors shall comply with California Labor Code sections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on contractors and subcontractors of $25 per worker per day for each day the worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The Contractor shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor:

California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the Contractor is required to secure the payment of compensation of its Attachment I

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employees. By signing the Agreement, to which this is an exhibit, the Contractor certifies that:

Attachment J
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AGREEMENT FOR PROFESSIONAL SERVICES

On-Call Traffic Engineering Services

This Agreement is made on July 1, 202 5, by and between Kimley-Horn and Associates, Inc., a California Corporation (“Contractor”) , and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and

WHEREAS, City has determined the Project involves the performance of engineering services of a temporary nature; and

WHEREAS, City does not have available employees to perform the services for the Project; and

WHEREAS, City has requested the Contractor to provide manpower to complete the Project; and

WHEREAS, Contractor is registered or licensed in California to perform construction services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination.

2.03. City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit “C.” Attachment J
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