Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA,
APPROVING AMENDMENTS TO THE CITY’S
PURCHASING GUIDELINES MANUAL
TO TAKE EFFECT JULY 1, 2025
WHEREAS, Santa Maria Municipal Code Section 3-4.10 provides for a purchasing system for the City of Santa Maria to establish efficient procedures for securing supplies, services, specified construction and operations work, and equipment at the lowest possible cost commensurate with quality requirements, to exercise positive financial control over purchases; to clearly define authority and accountability for the purchasing function; to minimize the written documentation, administrative actions and expense of processing purchase transactions; and to assure the quality of purchases made on behalf of the City; and
WHEREAS, Santa Maria Municipal Code Section 3 -4.11 designates the City Manager, or his or her designated representative, as the Purchasing Authority; and
WHEREAS, Santa Maria Municipal Code Section 3 -4.12 authorizes the City Manager to prepare and implement a guideline of purchasing policies and procedures, inclusive of amendments of said procedures, as needed , to address operational issues as they arise; and
WHEREAS, the last update of the City of Santa Maria’s Purchasing Guidelines manual was adopted in accordance with Santa Maria Municipal Code Section 3 -4.12 in 2018, thereby bringing together common purchasing procedures and practices, formal purchasing procedures, and the California Uniform Public Construction Cost Accounting Act, all into a concise, easily understood document; and
WHEREAS, the current update considered by the City Council elevates the purchasing approval limit levels to addr ess the significant increase in the cost of goods and services; and
WHEREAS, it is recommended to amend the Purchasing Guidelines manual.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. The City Manager is authorized to amend the purchasing approval limit levels in the Purchasing Guidelines manual; and
SECTION 2. All other provisions of the Santa Maria Municipal Code Section 3 -4 will remain in full force and effect; and
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 1st day of July 2025.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager