PURCHASING THRESHOLDS COMPARISON
Features Threshold Approval Authority Threshold Approval Authority Threshold Approval Authority References No Contract / PO Under $1,000 Dept Under $1,000 Dept Under $5,000 Contracts Prudent Judgement,
comparative pricing
$1,000 - $10,000 Dept Director, or
designee
$1,000 - $10,000 Dept Director, or
designee
$5,000 - $15,000 Dept Director, or
designee
$15,000 up to $75,000 Dept Director &
Finance Director
$75,000 up to $100,000 Finance Director &
City Manager
Formal Bid Formal Bid/RFP required.
Budgeted Items: award via
PO or Contract.
Not Budgeted: Request City
Manager approval to seek
bids, City Council awards.
$75,000 - more City Council $75,000 - more City Council $100,000 - more City Council CA UPCCA Act
No Bid Budgeted Projects: award
via PO or Contract.
Under $30,000 Dept Director Under $45,000 Dept Director Under $75,000 Dept Director under $75,000
Informal Bid subject to Sec22034 of the
Act, CA Uniform CCAC Sec
22036
$30,001 - $125,000 City Purchasing
Authority, Director of
PW, City Engineer
$45,001 - $175,000 City Purchasing
Authority, Director of
PW, City Engineer
$75,000 - $220,000 City Manager
$75,000 - $220,000
Formal Bid $125,001 - more City Council $175,001 - more City Council $220,000 - more City Council $220,000 - more 2 CFR 200 Part D
Goods N/A N/A Under $10,000 Under $50,000
Services N/A N/A Under $3,500 Under $50,000
Small Purchases less than lower of City
Threshold of $75,000 and
Fed Simplified Acquisition
(SAT) of $250,000
N/A N/A Under $75,000 Under $100,000
up to $250,000
Sealed Bid more than lower of City
Threshold of $75,000 and
Fed Simplified Acquisition
(SAT) of $250,000
N/A N/A $75,000 - more $100,000 - more
$250,000 - more
up to $50,000
Proposed 2025 Purchasing Policy2018 Purchasing Policy2007 Purchasing Policy $10,001 - $74,999 Dept Director 0
Non-
Public
Works
A) General Purchases
B) Maintenance Repair
and Service Contracts
C) Professional Services
Contracts
Micro-Purchase
Dept Director$10,001 - $74,999Dept solicits 3 written
quotes/proposals
Open Market
Purchases /
Informal Bid
Public
Works
Federal Goods & Services
Attachment B