Attachment C
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO JAS PACIFIC IN THE AMOUNT NOT TO EXCEED $750,000
ANNUALLY FOR ON-CALL BUILDING AND PLANNING
SERVICES
WHEREAS, the need exists for the City to obtain prompt professional Building and Planning Services to support municipal development review services; and
WHEREAS, on June 9, 2025, the City issued a Request for Qualifications (RFQ) for on-call Building and Planning Ser vices and notified firms that specialize in this work, including those who had e xpressed interest, as well as those who had previously completed work for the City; and
WHEREAS, on June 30, 2025, the City received five proposals from firms that perform this work; and
WHEREAS, staff formed two selection committees to independently review and score each firm’s proposal based on specific criteria in the RFQ, with one committee reviewing proposals for Building Plan Review and Building Inspection Services, an d the other reviewing proposals for Planning Services; and
WHEREAS, following deliberations, the pertinent selection committee determined that JAS Pacific satisfied the requirements of the RFQ and was deemed a qualified firm to provide the needed on-call Building and Planning Services; and
WHEREAS, the firm will provide services on an on -call, as -needed basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the rate sch edule included in the agreement; and
WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 153 78). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility tha t the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
Attachment C
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. Award a Professional Services Agreement to JAS Pacific for on-call Building and Planning Services for a term that ends on August 5, 2028, which may be extended by mutual agreement for up to two one-year extensions, with an annual fee not to exceed $750,000; and
SECTION 2. Authorize City Manager, or designee, to execute agreement and any related documents; and
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 5th day of August 2025.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager