Agenda — Santa Maria City Council, September 16, 2025 (part 1 of 4)

Mayor Alice Patino
Mayor Pro-Tem Carlos Escobedo
Councilmember Maribel Aguilera-Hernandez
Councilmember Gloria Flores
Councilmember Gloria Soto

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

Tuesday, September 16, 2025
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

HOW TO ACCESS MEETINGS

1. Meetings can be viewed in video format alongside the on-line interactive agenda at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center-meetings- portal.

2. The City of Santa Maria Broadcasts City Council Meetings Live on local Comcast Cable Channel 23, at cityofsantamaria.org/tv and on YouTube.com/@CityofSantaMariaCalifornia.

3. Closed Captioning is available in English and Spanish during City Council meetings on Comcast Cable Channel 23 and at cityofsantamaria.org/tv.

4. Meetings are replayed on local Comcast Cable Channel 23 and cityofsantamaria.org/tv on Thursdays at 9:00 a.m. and Tuesdays at 5:30 p.m. Meetings are available on demand at YouTube.com/@CityofSantaMariaCalifornia.

Attendance at public meetings may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at (805) 925-0951 extension 2306, or by email at [email protected] at least 48 hours before the meeting. Assisted Listening devices are available for those who attend in Council Chambers. Closed Captioning is available during meetings in English and Spanish on Comcast Channel 23 and at CityofSantaMaria.org/tv.

PUBLIC COMMENT (letters/emails)
(Must be received by 2:00 p.m. in advance of the meeting) Members of the public wishing to submit a public comment or a comment on an agenda item, can email [email protected] or mail to the City Council, Attn.: City Clerk's Office, 110 East Cook Street, Santa Maria, CA 93454. Letters/emails will not be read aloud during the meeting. All correspondence will be distributed to Councilmembers, submissions received after the deadline will not be processed until the following day but will become a part of the official record.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month. Regular meetings start at 5:30 p.m. in the Council Chambers at City Hall, 110 East Cook Street, Santa Maria, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC§ 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following two locations: Santa Maria City Hall located at 110 East Cook Street, Santa Maria, California, and Santa Maria Public Library located at 421 South McClelland Street, Santa Maria, California.

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CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

2. PUBLIC COMMENT PERIOD
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6
Agency Representatives: City Manager David W. Rowlands, City Attorney Tom Watson, Chief Human Resources Officer Graciela Reynoso, and Negotiations Team.

Employee Organizations: All bargaining units, unrepresented employees, managers, and executives.

3.b Public Employee Performance Evaluation, Pursuant to California Government Code §54957(b)(1)
Title: City Attorney

4. RECONVENE TO OPEN SESSION
OPEN SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation Proclaiming September 16, 2025, as National Voter Registration Day The City Council will present a Proclamation recognizing September 16, 2025, as “National Voter Registration Day” to encourage residents to encourage its residents to support activities to secure all voting rights and full access.

9.b Proclamation Proclaiming September 2025, as Library Card Sign-up Month The City Council will present a Proclamation recognizing the month of September 2025 as Library Card Sign-up Month in the City of Santa Maria.

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9.c Proclamation Proclaiming October 5 through October 11, 2025, as Fire Prevention Week
The City Council will present a Proclamation recognizing the week of October 5 through October 11, 2025, as “Fire Prevention Week” in the City of Santa Maria.

9.d Proclamation Proclaiming October 6 through 12, 2025, as Active Aging Week 2025 The City Council will present a Proclamation declaring October 6 through October 12, 2025, as Active Aging Week in the City of Santa Maria to recognize the essential services, programs, and community events provided by the Recreation and Parks Department and partners.

9.e Proclamation Proclaiming September 12, 2025, as AVID Day The City Council will recognize September 12, 2025, as “AVID Day” in the City of Santa Maria.

10. PRESENTATIONS

10.a Businesses of the Quarter – July to September 2025 The City Council will present certificates to the featured Businesses of the Quarter (July to September 2025) – Benedetti & Associates, CPA, Inc., and M&W Pumps, Inc.

11. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

12. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items removed by a member of the City Council for individual consideration, which shall be individually considered immediately after taking action on the Consent Calendar.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

12.a CITY MANAGER/CITY CLERK DEPARTMENT

12.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

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12.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of August 5, 2025, special City Council meeting of August 12, 2025, and special City Council meeting of September 2, 2025.

12.a.3 Adoption of a Resolution Canceling the Regular City Council Meeting on Tuesday, October 7, 2025
The City Council will consider canceling the regular City Council meeting on Tuesday, October 7, 2025.

RECOMMENDATION:

Adopt a Resolution canceling the regular City Council meeting on Tuesday, October 7, 2025.

12.a.4 Designation of Voting Delegate and Alternate for the 2025 League of California Cities Annual Conference
The City Council will consider approving Mayor Alice M. Patino as the Voting Delegate and City Manager David W. Rowlands as the Alternate for the League of California Cities Annual Conference, October 8 - 10, 2025, in Long Beach, California.

RECOMMENDATION:

Approve the designation (by motion) of Mayor Alice M. Patino as the Voting Delegate and City Manager David W. Rowlands as the alternate for the League of California Cities Annual Conference (League).

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12.a.5 Adoption of a Resolution Approving the First Amendment to Memorandum of Understanding between the City of Santa Maria and the Service Employees International Union Local 620, February 20, 2024 – December 31, 2025 The City Council will consider adopting a Resolution approving the first amendment to the Memorandum of Understanding between the City of Santa Maria and the Service Employees International (SEIU) Union Local 620.

RECOMMENDATION:

Adopt a Resolution authorizing and approving the First Amendment to the Memorandum of Understanding between the City of Santa Maria and the Service Employees International Union Local 620, February 20, 2024 – December 31, 2025; and

1. Authorize City Manager or designee to execute Memorandum of Understanding.

2. 12.b COMMUNITY DEVELOPMENT DEPARTMENT

12.b.1 Community Development Block Grants Final Consolidated Annual Performance and Evaluation Report for the 2024-2025 Fiscal Year The City Council will receive and file information concerning the Consolidated Annual Performance and Evaluation Report for the 2024-25 Fiscal Year.

Environmental Notice: This activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Receive and file information regarding the Consolidated Annual Performance and Evaluation Report for the 2024-25 Fiscal Year.

12.b.2 Adoption of a Resolution Awarding a Professional Services Agreement to City Detect for the Use of Artificial Intelligence (AI) Technology in Code Enforcement Activities
The City Council will consider approving the award of a Professional Service Agreement to City Detect.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement to City Detect for the use of artificial intelligence (AI) technology in code enforcement activities in the amount of $66,000 annually; and

1. Authorize City Manager, or designee, to execute agreement.2.

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12.c FINANCE DEPARTMENT

12.c.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

12.c.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

12.d POLICE DEPARTMENT

12.d.1 Adoption of a Resolution Approving an Agreement with the City of Guadalupe for the Provision of Emergency Dispatch, Radio, and IT Services The City Council will consider adoption of a Resolution approving the continuation of emergency dispatch, radio, and IT services for the City of Guadalupe.

Environmental Notice: This activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an Agreement with the City of Guadalupe for the provision of emergency dispatch, radio, and IT services; and

1. Authorize City Manager, or designee, to execute agreement.2.

12.e PUBLIC WORKS DEPARTMENT

12.e.1 Adoption of a Resolution Establishing a Proposed No Stopping Zone on Main Street (State Route 166) at the intersection of Depot Street The City Council will consider adopting a Resolution approving the establishment of a No Stopping Zone on Main Street (State Route 166) at the intersection with Depot Street to accommodate new bus stops as part of the updated City of Santa Maria Transit service.

RECOMMENDATION:

Adopt a Resolution establishing a No Stopping Zone on Main Street (State Route 166) at the intersection of Depot Street.

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12.e.2 Adoption of a Resolution Establishing a Proposed No Stopping Zone on Main Street (State Route 166) at the intersection of Pine Street The City Council will consider adopting a resolution approving the establishment of a No Stopping Zone on Main Street (State Route 166) at the intersection with Pine Street to accommodate new bus stops as part of the updated City of Santa Maria Transit service.

RECOMMENDATION:

Adopt a Resolution establishing a No Stopping Zone on Main Street (State Route 166) at the intersection of Pine Street.

12.e.3 Adoption of a Resolution Establishing a Proposed No Stopping Zone on Main Street (State Route 166) at the intersection of Russell Avenue The City Council will consider adopting a Resolution approving the establishment of a No Stopping Zone on Main Street (State Route 166) at the intersection with Russell Avenue to accommodate new bus stops as part of the updated City of Santa Maria Transit service.

RECOMMENDATION:

Adopt a Resolution establishing a No Stopping Zone on Main Street (State Route 166) at the intersection of Russell Avenue.

12.e.4 Adoption of Resolutions to Award Two Professional Services Agreement For On-Call Construction Stormwater Inspection Services
The City Council will consider approving the award of On-Call Construction Stormwater Inspection Services Agreements to Tetra Tech, Inc. and Trihydro.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement to Tetra Tech, Inc. for On-Call Construction Stormwater Inspection Services in the amount of $500,000; and

1. Adopt a Resolution awarding a Professional Services Agreement to Trihydro for On-Call Construction Stormwater Inspection Services in the amount of $500,000; and

2. Authorize City Manager, or designee, to execute agreements.3.

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12.e.5 Adoption of Resolutions to Award Four Professional Services Agreements for On-Call Construction Management and Inspection Services The City Council will consider adopting resolutions approving the award of On- Call Construction Management and Inspection Services to 1) Cannon Corporation, 2) Filippin Engineering, Inc., 3) MNS Engineers, Inc., and 4) Wallace Group. The City has active and pending projects that require technical assistance from firms able to provide Construction Management and Inspection Services. On-Call Construction Management and Inspection Services would also be made available to other Departments for funded projects.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement to Cannon Corporation for On-Call Construction Management and Inspection Services in the amount of $300,000; and

1. Adopt a Resolution awarding a Professional Services Agreement to Filippin Engineering, Inc. for On-Call Construction Management and Inspection Services in the amount of $300,000; and

2. Adopt a Resolution awarding a Professional Services Agreement to MNS Engineers, Inc. for On-Call Construction Management and Inspection Services in the amount of $300,000; and

3. Adopt a Resolution awarding a Professional Services Agreement to Wallace Group for On-Call Construction Management and Inspection Services in the amount of $300,000; and

4. Authorize City Manager, or designee, to execute agreements.5.

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12.e.6 Adoption of a Resolution Awarding a Bid to G. Sosa Construction, Inc. and Approving an Agreement for Phase III of the Enos Ranch Project, Bid No. 2025-07
The City Council will consider adopting a Resolution approving an award of bid to G. Sosa Construction, Inc for the construction of Phase III of the Enos Ranch Project. The City received five bids for this project. Phase III will consist of site improvements for the Enos Ranch Historical House Park, including grading, utilities, hardscape features, ADA accessible ramps, parking lot improvements, electrical infrastructure, and the construction of a CMU trash enclosure and decorative entry monument.

Environmental Notice: As required by the California Environmental Quality Act, a Notice of Determination was prepared and filed in connection with the Enos Ranchos Specific Plan Amendment (SCH 2007011082), Santa Maria, California. In addition, the original NOD was filed with the Department of Fish and Wildlife payment.

RECOMMENDATION:

Adopt a Resolution awarding an agreement to G. Sosa Construction, Inc. for the construction of Phase III of the Enos Ranch Project, Bid No. 2025-07 in the amount of $1,343,540.80; and

1. Authorize City Manager, or designee, to execute agreement.2.

12.e.7 Adoption of Resolutions Awarding Professional Services Agreements for On- Call Right of Way Appraisal Services
The City Council will consider approving the award of On-Call Right-of-Way Appraisal Services Agreements to BBG, Inc. and Hamner, Jewell & Associates.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement to BBG, Inc. for On-Call Right-of-Way Appraisal Services in the amount of $300,000; and

1. Adopt a Resolution awarding a Professional Services Agreement to Hamner, Jewell & Associates for On-Call Right-of-Way Appraisal Services in the amount of $300,000; and

2. Authorize City Manager, or designee, to execute agreements.3.

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12.e.8 Adoption of Resolutions to Award Four Professional Services Agreement for On-Call Geotechnical Engineering and Materials Testing Services The City Council will consider adopting Resolutions approving the award of On-Call Geotechnical Engineering and Materials Testing Services Agreements to 1) Achievement Engineering Corp., 2) Earth Systems Pacific, 3) EnGeo, and 4) Krazan and Associates.

RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement to Achievement Engineering Corp. for On-Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and

1. Adopt a Resolution awarding a Professional Services Agreement to Earth Systems Pacific for On-Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and

2. Adopt a Resolution awarding a Professional Services Agreement to EnGeo for On-Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and

3. Adopt a Resolution awarding a Professional Services Agreement to Krazan and Associates for On-Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and

4. Authorize City Manager, or designee, to execute agreements.5.

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12.e.9 Adoption of a Resolution Awarding a Professional Services Agreement for Resident Engineer, Construction Management, and Inspection Services for the Santa Maria Sports Complex Project
The City Council will consider approving the award of a Professional Services Agreement to Filippin Engineering, Inc. for Resident Engineer, Construction Management, and Inspection Services associated with the Santa Maria Sports Complex project. The Sports Complex project requires technical assistance related to construction management and inspection services.

With respect to the Sports Complex project, a Final Supplemental Environmental Impact Report (SCH 1994107909) was prepared in connection with the Blosser-Southeast Specific Plan Amendment
RECOMMENDATION:

Adopt a Resolution awarding a Professional Services Agreement to Filippin Engineering, Inc. for Resident Engineer, Construction Management, Inspection Services for the Santa Maria Sports Complex in the amount of $1,425,638.60; and

1. Authorize City Manager, or designee, to execute agreement.2.

12.e.10 Adoption of a Resolution Approving a Transit “Ride Free” Fare Promotion Reimbursement Agreement with Santa Barbara County Association of Governments
The City Council will consider authorizing a “Ride Free” Fare Promotion Reimbursement Agreement with the Santa Barbara County Association of Governments.

RECOMMENDATION:

Adopt a Resolution approving a Transit Fare Promotion Reimbursement Agreement with the Santa Barbara County Association of Governments; and

1. Authorize the City Manager, or designee, to execute agreement and administer administrative and immaterial changes as needed during the life of the agreement.

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12.e.11 Adoption of a Resolution Approving a Memorandum of Understanding with the San Luis Obispo Council of Governments and the City of San Luis Obispo for a Pilot Route Express Transit Service between Santa Maria and San Luis Obispo
The City Council will consider approving a Memorandum of Understanding (MOU) with the San Luis Obispo Council of Governments and the City San Luis Obispo. The MOU establishes a new pilot express transit route connecting Santa Maria to San Luis Obispo. This pilot service is scheduled to begin on September 15, 2025, and will operate for two years unless terminated or extended. The service will utilize the City of San Luis Obispo's right-of-way at the Downtown Transit Center.

RECOMMENDATION:

Adopt a Resolution approving a Memorandum of Understanding with the San Luis Obispo Council of Governments and the City of San Luis Obispo for a pilot express transit service between Santa Maria and San Luis Obispo; and

1. Authorize City Manager, or designee, to execute the Memorandum of Understanding.

2. 12.e.12 Adoption of a Resolution Authorizing the Execution of a Master Agreement and Program Supplements for State-Funded Transit Projects with the California Department of Transportation (Caltrans) For Transit and Intercity Rail Capital Program (TIRCP) Funds
The City Council will consider executing a Master Agreement with Caltrans for the allocation of the Transit Program’s previous award of CA SB-125 and Transit & Intercity Rail Capital Program (TIRCP) grant funds in the amount of $17,544,169. These funds will be used for an Over-the-Road Coach, Bus Rapid Transit, an Administrative Facility, and Electric Vehicle infrastructure projects.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Further, California State Bill 2922 (SB922) exempts transit projects from having to conduct the CEQA analysis until 2030.

RECOMMENDATION:

Adopt a Resolution authorizing the execution of a Master Agreement, and Program Supplements for State-Funded Transit Projects with the California Department of Transportation (Caltrans); and

1. Authorize City Manager, or designee, to execute agreement.2.

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12.e.13 Adoption of a Resolution Authorizing Energy Efficiency Project for Facility Led Lighting Upgrades at Various City Facilities
The City Council will consider adopting a Resolution to authorize an Energy Efficiency Project Work Order for LED lighting upgrades across various City facilities, with a budget not exceeding $3,882,718 under PG&E’s Sustainable Solutions Turnkey Program. This project will replace outdated fluorescent and high-intensity discharge lighting with energy-efficient LED fixtures, reducing energy consumption, lowering operational costs, and improving lighting performance. Funded by a 0% loan from PG&E’s On-Bill Financing Program, the upgrades will enhance sustainability, reduce maintenance expenses, modernize infrastructure, and bring the City into compliance with Assembly Bill (AB) 2208 which went into effect January 1, 2025.

RECOMMENDATION:

Adopt a Resolution authorizing Energy Efficiency Project Work Order for LED lighting upgrades at various City Facilities in an amount not to exceed $3,882,718, under Pacific Gas and Electric Company’s (PG&E) Sustainable Solutions Turnkey Program and authorize the City Manager to execute the PG&E On-Bill Financing loan agreement.

12.e.14 Adopt a Resolution Approving the Project List for Fiscal Year 2025-26 for the California State of Good Repair Program and Authorize the Submittal of a Grant Application for the Purchase of Digital Signage from Daktronics to Support the Transit Program
The City Council will consider authorizing the application of the City’s Transit Program’s recommended Fiscal Year 2025-26 Senate Bill 1 (SB1) State of Good Repair (SGR) grant in the amount of $366,646 for the purchase for digital signage from Daktronics to support the Transit Program’s Transit Center and Bus Stop Modernization Project.

RECOMMENDATION:

Adopt a Resolution approving the project list for Fiscal Year 2025-26 for the California State of Good Repair Program; and

1. Authorize City Manager, or designee, to submit a grant application for the purchase of digital signage from Daktronics to support the transit program.

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12.e.15 Adoption of a Resolution Approving Final Map and Subdivision Improvement Agreement for Bellecrest Residences, Tract 6040
The City Council will consider adopting a Resolution approving the recordation of the Final Map and Subdivision Improvement Agreement for the Bellecrest Residences, Tract 6040.

Environmental Notice: The Project was adequately covered through the preparation of an Initial Study/Mitigated Negative Declaration (SCH #2024090050); document pursuant to California Environmental Quality Act State Guidelines Section 15162.

RECOMMENDATION:

Adopt a Resolution approving the Subdivision Improvement Agreement and the recordation of the Final Map for Bellecrest Residences, Tract 6040.

1. 12.e.16 Adoption of a Resolution Amending Contract with MOVE Santa Barbara County
The City Council will consider adopting a Resolution approving a contract amendment for Pedestrian and Bicycle Safety Professional Services.

RECOMMENDATION:

Adopt a Resolution amending the contract with MOVE Santa Barbara County for Pedestrian and Bicycle Safety Professional Services in the amount of $120,065; and

1. Authorize City Manager, or designee, to execute agreement.2.

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13. APPOINTMENTS

13.a Appointment to the Recreation and Parks Commission The City Council will consider making an appointment to the Recreation and Parks Commission.

RECOMMENDATION:

Recreation and Parks Commission
Councilmember Soto will have the opportunity to make an appointment for an unexpired term ending January 2027.

Unexpired term ending January 2027: Nomination to be made by:

Vacant Councilmember Soto
New Applications:

Geoffrey Wheeler
Charles Provencio
Yolanda Zamora
Araceli Gaspar
Floyd Watson II

14. PUBLIC HEARING
ORDER OF PROCEEDINGS FOR PUBLIC HEARING ITEMS:

Council Agenda Report to be given.

Applicant/Appellant comments.

Questions from the City Council.

Written communications/Public input.

Public hearing to be closed.

City Council discussion and action.

14.a Adoption of Resolution Approving Community Development Block Grant Priorities Funding for Fiscal Year 2026-2027
The City Council will conduct a public hearing to receive comments on the priorities for Fiscal Year 2026-2027 funding.

RECOMMENDATION:

Adopt a Resolution approving the Community Development Block Grant priorities for Fiscal Year 2026-27 funding process; and

1. Approve the use of Fiscal Year 2026-27 CDBG Capital funding for two City projects.

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14.b Adoption of Resolutions Authorizing Use of Bond Opportunities for Land Development Program and Authorizing the City of Santa Maria to Join the Statewide Community Infrastructure Program
The City Council will consider adopting resolutions authorizing the City to enter the Bond Opportunities for Land Development (BOLD) Program, administered by the California Municipal Finance Authority (CMFA), and the Statewide Community Infrastructure Program (SCIP), administered by the California Statewide Communities Development Authority (CSCDA).

RECOMMENDATION:

Adopt a Resolution authorizing the use of the Bond Opportunities for Land Development (BOLD) program and authorizing the California Municipal Finance Authority to accept applications from property owners, conduct proceedings and levy special taxes within the City of Santa Maria pursuant to the Mello-Roos Community Facilities of 1982, as amended; and authorizing related actions; and

1. Adopt a Resolution authorizing the City of Santa Maria to join the Statewide Community Infrastructure Program (SCIP), authorize the California Statewide Communities Development Authority to accept applications from property owners, conduct special assessment proceedings and levy assessments and special taxes and to form assessment districts and community facilities districts within the territory of the City of Santa Maria; embodying a joint community facilities agreement setting forth the terms and conditions of community facilities district financing; approving form of acquisition agreement for use when applicable, and to authorize related actions.

2. 15. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

15.a Discussion on a Request to Form an Immigration Ad Hoc Committee The City Council to discuss a request to form an Immigration Ad Hoc Committee.

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15.b Adoption of a Resolution Approving a New Employment Agreement Between the City of Santa Maria and David Wayne Rowlands
The City Council will consider adopting a Resolution approving a new employment agreement with David Wayne Rowlands as City Manager.

Environmental Notice: This action is not a project subject to the California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment (CEQA Guideline Section 15378(b)(5)).

RECOMMENDATION:

Adopt a Resolution approving a new employment agreement with David Wayne Rowlands for City Manager services; and

1. Authorize Mayor to execute employment agreement on behalf of the City Council.

2. 16. REPORT BY CITY MANAGER

17. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234

REPORTS)

18. ADJOURNMENT

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of Santa Maria City Hall and Library and made available at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center- meetings-portal on this 11th day of September 2025.
/s/ DONNA G. SCHWARTZ, CMC
Chief Deputy City Clerk

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COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Donna G. Schwartz, Deputy City Clerk

DATE: September 16, 2025

SUBJECT: Proclamation - National Voter Registration Day - September 16, 2025

The City Council will present a Proclamation recognizing September 16, 2025, as “National Voter Registration Day” to encourage residents to encourage its residents to support activities to secure all voting rights and full access.

BACKGROUND:

Voting is both a fundamental right and a cornerstone of democracy in the United States, giving citizens the opportunity to shape their communities and government at the local, state, and national levels. National Voter Registration Day, a nonpartisan civic holiday, is dedicated to raising awareness about voter rights and opportunities and will be observed on September 16, 2025. This year is particularly significant for Santa Maria residents, as the ballot will include a Special Election in November 2025 and primary elections for local and state offices in March 2026. In preparation, the League of Women Voters will host public forums to inform and engage the community. Recognizing the importance of broad participation in the democratic process, the City of Santa Mar ia has proclaimed September 16, 2025, as National Voter Registration Day, encouraging all residents to support efforts that secure voting rights and ensure full access for every eligible voter.

Proclamation Requested by: Joyce Ellen Lippman – League of Women Voters of North Santa Barbara County

Attachment(s): Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Voting is both a right and privilege in the United States and the essence of our democracy; and

WHEREAS, the value of voting in local, state and national elections is an opportu nity to express a citizen’s voice on community, state and national issues; and

WHEREAS, National Voter Registration Day is celebrated on September 16, 2025, and this year the ballot will include a Special Election in November 2025 and in March 2026 primar y elections for local and state offices; and

WHEREAS, the local League of Women Voters encourages voting and expanding voter rights and will be conducting public forums in advance of the November Special election.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, hereby declare September 16, 2025, as:

“National Voter Registration Day”

in the City of Santa Maria and encourage residents to support efforts that protect voting rights and ensure full access for all.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of September 2025.

______________________________
Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Dawn Jackson, Library Director

DATE: September 16, 2025

SUBJECT: Proclamation – Library Card Sign-up Month - September 2025

Description:

The City Council will present a Proclamation recognizing September 2025 as Library Card Sign-up Month in the City of Santa Maria.

BACKGROUND:

Library Card Sign-up Month was created in 1987 as a national campaign sponsored by the American Library Association (ALA) and libraries across the country to emphasize the importance of library cards to a child’s education and to reduce illiteracy. The cam paign started as a response to then Secretary of Education, William Bennett, who stated, “Let’s have a campaign…Every child should obtain a library card and use it.” With an $85,000 grant from the Reader’s Digest Foundation, the ALA teamed up with the Nati onal Commission on Libraries and Information Science to initiate Library Card Sign-up Month.

Since 1987, thousands of public libraries have participated in the annual campaign to remind parents, caregivers, and students that signing up for a library card i s a vital step on the path to academic achievement and lifelong learning.

Libraries play a crucial role in the education and development of children, offering a variety of programs to spark creativity and stimulate an interest in reading and learning.

Through access to technology, media resources, and educational programs, a library card gives students the tools to succeed in the classroom. It provides people of all ages endless possibilities to pursue their dreams, explore new passions and interests, a nd have a lifetime of learning.

DISCUSSION:

The Santa Maria Public Library (Library) encourages community members to sign up for a free library card to access the library’s many resources, print and electronic materials, databases, programming designed to meet community needs, and free services to support early literacy skills and lifelong learning. A library card provides community members with many cost-saving benefits, such as free access to the internet, Wi-Fi, and online databases, borrowing of up t o 50 items at one time, free streaming service, and checking out items from the Library of Things collection. The library is committed to offering a path to free resources that provide a respite from rising costs and enhance the quality of life for all community members.
2 Recognizing September as Library Card Sign -up Month in the City of Santa Maria will promote greater awareness of Library services and the value libraries provide to the community. By accessing these services with a Library card, residents will connect to resources and information which will positively impact their quality of life.

Proclamation Requested by: Santa Maria Public Library

Attachment: Proclamation -Library Card Sign-up Month

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Library Card Sign -up Month was created in 1987 as a national campaign sponsored by the American Library Association , the National Commission on Libraries and Information Science, and libraries across the country to emphasize the importance of library cards to a child’s education; and

WHEREAS, libraries play a crucial role in the education and development of children, offering a variety of programs to spark creativity and stimulate an interest in reading and learning; and

WHEREAS, libraries provide a learning environment that fosters joyful exploration and encourages residents to research subjects they are curious about; and

WHEREAS, library cards provide residents with endless possibilities to connect to resources and information which will positively impact their quality of life; and

WHEREAS, a library card empowers all people to pursue their dreams, explore new passions and interests, and open doors of opportunity; and

WHEREAS, the Santa Maria Public Library encourages community members to take advantage of the library’s many resources, print and electronic materials, databases, specially curated programming, and free services to support early literacy skills and continuing lifelong educational support.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, hereby proclaim September 2025 as:

“LIBRARY CARD SIGN-UP MONTH”

in the City of Santa Maria and encourage all residents to sign-up for a free library card and connect with fellow community members at the Santa Maria Public Library or one of its branch libraries to promote greater awareness of Librar y services and the value libraries provide to the community.

IN WITNESS WHEREOF, I have here unto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of September 2025.

Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Bradley J. Dandridge, Fire Chief

DATE: September 16, 2025

SUBJECT: Proclamation - Fire Prevention Week - October 5 through 11, 2025

The City Council will present a Proclamation recognizing the week of October 5 through 11, 2025, as “Fire Prevention Week” in the City of Santa Maria.

BACKGROUND:

National “Fire Prevention Week” commemorates the Great Chicago Fire of 1871, which killed more than 250 people, left 100,000 homeless, and destroyed more than 17,400 buildings.

DISCUSSION:

The theme for the Fire Prevention Week 2025 campaign is, “Charge into Fire Safety:

Lithium-Ion Batteries in Your Home”. The campaign works to educate residents about the importance of fire safety in the home. The intent is to educate the public about lithium-ion batteries including how to buy, charge, and dispose of them safely.

Fire Department staff wishes to support this message by educating City residents about potential risks of lithium -ion batteries, eliminating fire hazards, having working smoke alarms, and planning and practicing a home escape plan.

Proclamation Requested by: Santa Maria Fire Department

Attachment: Proclamation – 2025 Fire Prevention Week

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, the City of Santa Maria is committed to ensuring the safety and security of all those living in and visiting the City of Santa Maria; and

WHEREAS, fire is a serious public safety concern both locally and nationally, and the greatest risk from fire is in the home; and

WHEREAS, educating the public to ensure they know how to handle lithium-ion batteries safely is critical to minimize the potential risks they present; and

WHEREAS, encouraging residents to buy only listed products that have a stamp from a nationally recognized testing lab on the packaging and products; and

WHEREAS, advising residents to charge devices safely; using cables that come with the product; purchasing chargers from the manufacturer; charging on hard surfaces; and avoiding overcharging; and

WHEREAS, reminding residents to dispose of/recycle batteries responsibly, lithium-ion batteries should not be thrown in the trash as they can catch fire, they should be returned to a safe battery recycling location; and

WHEREAS, the Santa Maria Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and education; and

WHEREAS, the 2025 Fire Prevention Week theme, “Charge into Fire Safety: Lithium-Ion Batteries in Your Home ,” serves as a reminder that care should be taken when purchasing, charging, and disposing of lithium-ion batteries.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria hereby recognize October 5 through October 11, 2025, as:

“FIRE PREVENTION WEEK”

in the City of Santa Maria and encourage all residents to ensure smoke alarms are installed; check their smoke alarms every month; and plan and practice a home fire escape plan.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of September 2025.

______________________________
Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Alex Posada, Recreation and Parks Director

DATE: September 16, 2025

SUBJECT: Proclamation – Active Aging Week 2025 – October 6 through 12, 2025

The City Council will present a Proclamation declaring October 6th through 12th as Active Aging Week in the City of Santa Maria to recognize the essential services, programs, and community events provided by the Recreation and Parks Department and partners.

BACKGROUND:

Each year, the International Council on Active Aging (ICCAA) recognizes a week in October as Active Aging Week, aimed at celebrating and highlighting the positive aspects of aging. The event showcases the abilities of older adults and their valuable contributions to society while also emphasizing the role models who lead the way. The City of Santa Maria Recreation and Parks Department supports this national effort by providing free physical, social, and intellectual wellness opportunities at our Elwin Musse ll Senior Center.

DISCUSSION:

The campaign seeks to provide older adults with opportunities to engage in wellness activities and exercise in a safe, supportive environment, promoting the benefits of healthy, active lifestyles throughout their lifespan.

The attached proclamation declares October 6 th—12th as Active Aging Week. This ceremonial recognition reflects the City Council’s support and challenges society's negative perceptions of aging by demonstrating that individuals over 50 can thrive in all aspects of life, including physical, social, spiritual, emotional, intellectual, vocational, and environmental domains, regardless of age or health status.

Staff recommends that the City Council present the proclamation during the Council meeting and encourage the community to participate in activities and events throughout the week of October 6th —12th to celebrate the importance of Seniors in our community.

Proclamation Requested by: Dennis Smitherman, Recreation Services Manager

Attachment(s): Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, Active Aging Week is celebrated nationwide for all to appreciate the myriad of benefits of adopting a healthier lifestyle; and

WHEREAS, the City of Santa Maria observes Active Aging Week to inspire wellness through educational activities to convey the care and support of Santa Maria’s older residents; and
WHEREAS it is recognized that social well -being and community enrichment benefits the City’s active aging population; and

WHEREAS, the City of Santa Maria has committed to providing quality services to seniors, including leisure services, exercise classes; and

WHEREAS, active adults who are physically and socially healthy contribute to the community as volunteers, mentors, and role models; and

WHEREAS, for the past 14 years the City of Santa Maria has acknowledged Active Aging Week in its continuous effort to recognize that healthier decisions affect the quality of life.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, hereby proclaim October 6th through October 12th, 2025, as:

“ACTIVE AGING WEEK”

in the City of Santa Maria, representing all the dimensions of wellness with a focus on physical activity, life enrichment, social wellbeing, outdoor recreatio n opportunities, and community engagement for the senior population and future generations.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of September 2025.

______________________________
Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Donna G. Schwartz, Chief Deputy City Clerk

DATE: September 16, 2025

SUBJECT: Proclamation – AVID Day - September 12, 2025

The City Council will recognize September 1 2, 2025, as “AVID Day” in the City of Santa Maria.

BACKGROUND:

The Advancement Via Individual Determination (AVID) program has been a cornerstone in education for 45 years, committed to closing opportunity gaps and preparing students for college, careers, and life. In Santa Maria, AVID has partnered with local schools for more than 25 years, serving thousands of students across both the Santa Maria -Bonita and Santa Maria Joint Union High School Districts.

The program has had a profound impact on educational equity in t he community, with about 81 percent of high school AVID Elective students projected to be the first in their families to graduate from a four -year university. Through its proven approach emphasizing Writing, Inquiry, Collaboration, Organization, and Readin g (WICOR), AVID equips students with the skills and confidence needed for long-term success.

This success is fueled by the dedication of hundreds of local educators who have undergone AVID professional development, fostering a strong college -going culture in Santa Maria schools. The results speak for themselves : 95 percent of the most recent graduating AVID class were accepted to four -year universities, collectively earning thousands of dollars in scholarships and grants.

Beyond academics, AVID nurtures f uture leaders and engaged citizens, ensuring that Santa Maria’s youth are prepared to contribute to the City’s prosperity, innovation, and civic life for generations to come.

Proclamation Requested by: Todd Sanders – Santa Maria Bonita School District

Attachment(s): Proclamation

City of Santa Maria
Santa Maria, California
Proclamation

WHEREAS, for 45 years, the Advancement Via Individual Determination (AVID) program has been a national leader in closing opportunity gaps and preparing students for college, careers, and life; and

WHEREAS, the AVID College Readiness system represents a significant and long - standing investment in our city’s future, with a foundational partnership in our community for over 25 years, serving thousands of students across eleven schools in the San ta Maria-Bonita and Santa Maria Joint Union High School Districts; and

WHEREAS, AVID in Santa Maira champions educational equity, with about 81% of local high school AVID students on track to be the first in their families to graduate from a four-year university, creating a powerful legacy of upward mobility; and

WHEREAS, the s trength of Santa Maria’s AVID system is built upon its passionate educators, with hundreds of teachers, counselors, and administrators having participated in rigorous AVID profess ional development to foster a un ified, college -going culture in our schools; and

WHEREAS, the results of this dedication are clear and compelling, as demonstrated by the most recent graduating class, of which 95% were accepted to a four-year college or university and collect ively earning thousands of dollars in academic sc holarships and grants ; and

WHEREAS, the AVID program cultivates the next generation of engaged citizens and leaders whose contributions will be essential to the future prosperity, innovation, and civic health of the City of Santa Maria.

NOW, THEREFORE, I, ALICE M. PATINO, Mayor of the City of Santa Maria, hereby proclaim September 12, 2025, as:
“AVID DAY”

in the City of Santa Maria and encourage all residents to recognize and celebrate the immense contributions of the AVID program, its dedicated students, educators, and supportive families to the success and vitality of our community.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 16th day of September 2025.

______________________________
Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: September 16, 2025

SUBJECT: Businesses of the Quarter – July to September 2025

The City Council will present certificates to the featured Businesses of the Quarter (July to September 2025) – Benedetti & Associates, CPA, Inc., and M&W Pumps, Inc.

BACKGROUND:

The City of Santa Maria and the Santa Maria Valley Chamber of Commerce are partnering to highlight different businesses in the City through a Business of the Quarter Program.

On four occasions this calendar year, this program will recognize local businesses chosen by the Chamber. The criteria are: Approximately 20 employees; in operation for at least five years; physically located within the City Limits; and being a local Chamber of Commerce member in good standing. Not only does this give them valuable exposure, it also reminds the community of the unique, diverse, and long-standing businesses we are fortunate to have in Santa Maria.

Benedetti & Associates is located at 2151 South College Drive, Suite 101. Trent Benedetti opened a local tax and bookkeeping business in October 1982 and began operating as a corporate Certified Public Accounting (CPA) firm on October 1, 2000. Today , the eight- person full-service CPA accounting firm offers a broad range of services for business owners, executives, and independent professionals. Mr. Benedetti believes in volunteering to give back to the community. He has worked with youth sports, the Boy Scouts of America, Chamber activities, government committees , and his local church.

Representing the business tonight is Trent Benedetti.

M&W Pumps is located at 1226 Furukawa Way #A. Established in 1961, this family owned and operated business has been serving the community for over six decades . Current owners Frank and Lisa Morales took the reins in 2006 and are the third generation of the founding family. The eight -person business installs and services water well pumps and booster systems for agri cultural, residential, municipal, commercial and industrial customers. The pumps they install provide water for uses ranging from farm fields, greenhouses, ranch animal troughs, golf courses, homes not connected to public water supplies, and to car washes, laundromats, and hotels. Representing the business tonight are Frank and Lisa Morales.

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

August 5, 2025, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Councilmember Maribel Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Gloria Soto, Mayor Alice Patino

Members Absent: Mayor Pro Tem Carlos Escobedo

Staff Present: City Manager David W. Rowlands, Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Director of Finance Rebecca Campbell, Fire Chief Bradley Dandridge, Director of Community Development Chenin Dow, Principal Civil Engineer David Beas, Library Director Dawn Jackson, Chief Information Officer Jeffrey Marecic, Director of Recreation & Parks Alex Posada, Chief Human Resources Officer Graciela Reynoso, Directo r of Utilities Shad Springer, Police Chief Christopher Williams, Chief Deputy City Clerk Donna Schwartz, Assistant City Clerk Alexandra Valadez, Deputy City Clerk Ashley Arciniega

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
At 5:01 p.m. Mayor Patino called the meeting to order.

ROLL CALL:

MEMBERS PRESENT:

Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, and Mayor Patino.

MEMBERS ABSENT:

Mayor Pro Tem Escobedo.

STAFF MEMBERS PRESENT:

City Manager David W. Rowlands, City Attorney Thomas Watson and Chief Deputy City Clerk Donna G.

Schwartz.

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION
At 5:02 p.m. Mayor Patino recessed to Closed Session.

3.a Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code Section 54956.9(d)(1)

3.b Conference with Legal Counsel - Existing Litigation, Pursuant to California Government Code Section 54956.9(d)(1)

4. RECONVENE TO OPEN SESSION

2 OPEN SESSION - 5:30 P .M.

5. INVOCATION
Pastor Mike Collins of Crestwood Christian Fellowship Church gave the Invocation.

6. PLEDGE OF ALLEGIANCE
Councilmember Soto led the Pledge of Allegiance.

7. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 5:41 p.m.

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that instructions were provided to the City staff for items 3.a and 3.b.

9. PRESENTATIONS

9.a Presentation – Fireworks Education, Enforcement, and Entertainment The City Council received a presentation from Fire Chief Bradley Dandridge on the Fire Department responses and firework enforcement efforts on July 4, 2025.

10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino opened public comment, there being none, closed public comment.

11. CONSENT CALENDAR
Consent Calendar Items 11.a.1 through 11.e.1 were approved as presented, including the adoption of Resolution Nos. 2 025-120, 2025-121, 2025 -122, 2025-123, 2025 -124, 2025 -125, 2025-126, 2025-127, 2025-128, 2025 -129, 2025 -130, 2025 -131, 2025 -132, 2025 -133, 2025 -134, and 2025 -135. The recorded vote appears with each item below.

Assistant City Clerk Valadez announced a revised Attachment B to Item 11.e.1.

One written public comment was received for items 11.d.1 through 11.d.4.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopt the Consent Calendar as submitted.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, and Mayor Patino
Absent (1): Councilmember Escobedo
Motion carried by a recorded vote (4 to 0)

11.a CITY MANAGER/CITY CLERK DEPARTMENT

11.a.1 Ordinances and Resolutions
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

3 11.a.2 Approval of Minutes
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Approved the Minutes of the regular City Council meeting of July 1, 2025.

Motion carried by a recorded vote

11.a.3 Adoption of a Resolution Approving a Purchasing Agreement with The ReDesign Group for Refreshing the City’s Hyperconverged Computer Infrastructure Action: Adopted as Resolution No. 2025-120.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution awarding a Purchasing Agreement to The ReDesign Group for upgrading the City’s hyperconverged computer infrastructure.

Motion carried by a recorded vote

11.a.4 Adoption of Resolution Approving an Amendment to an Agreement with the Santa Maria Valley Chamber of Commerce for Economic Development Services Action: Adopted as Resolution No. 2025-121.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution approving an amendment to an agreeme nt with the Santa Maria Valley Chamber of Commerce for Economic Development Services.

Motion carried by a recorded vote

11.a.5 Bond Release for Betteravia Plaza, Tract 6008
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
City Council approved the release of all bonds in connection with Betteravia Plaza, Tract 6008.

Motion carried by a recorded vote

11.a.6 Adoption of a Resolution Approving an Amendment to the Agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) for Annual Software Support) Action: Adopted as Resolution No. 2025-122.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving an Amendment to the agreement with CentralSquare Solutions (CentralSquare Technologies, LLC) for annual software support; and

2. Authorized City Manager or designee to execute agreement.

Motion carried by a recorded vote

4 11.b COMMUNITY DEVELOPMENT DEPARTMENT

11.b.1 Adoption of Resolutions to Award Five Professional Services Agreements for On-Call Building and Planning Services
Action: Adopted as Resolution Nos. 2025-123, 2025-124, 2025-125, 2025-126, and 2025-127.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution award ing a Professional Services Agreement to Bureau Veritas North America, Inc. in an amount not to exceed $500,000 annually for On -Call Building and Planning Services; and

2. Adopted a Resolution awarding a Professional Services Agreement to CSG Consultants, Inc. in an amount not to exceed $300,000 annually for On-Call Building and Planning Services; and

3. Adopted a Resolution awarding a Professional Services Agreement to JAS Pacific in an amount not to exceed $750,000 annually for On-Call Building and Planning Services; and

4. Adopted a Resolution awarding a Professional Services Agreement to MDG Associates, Inc. in an amount not to exceed $300,000 annually for On-Call Building and Planning Services; and

5. Adopted a Resolution awarding a Professional Service s Agreement to TW Land Planning & Development, LLC in an amount not to exceed $300,000 annually for On -Call Building and Planning Services; and

6. Authorized City Manager or designee to execute agreements.

Motion carried by a recorded vote

11.c FINANCE DEPARTMENT

11.c.1 Payment of Warrants
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

11.c.2 Payment of Payroll
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file i n the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

5 11.c.3 Adoption of a Resolution Approving an Amendment to Agreement with PFM Asset Management LLC for Investment Management Services
Action: Adopted as Resolution No. 2025-128.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving an amendment to agreement with PFM Asset Management LLC for Investment Management Services; and

2. Authorized agreement to take effect retroactively June 19, 2025; and

3. Authorized City Manager or designee to enter into extensions and modifications consistent with the terms of the agreement.

Motion carried by a recorded vote

11.d PUBLIC WORKS DEPARTMENT

11.d.1 Adoption of a Resolution Approving the Proposed Establishment of No Stopping Zones on West Morrison Avenue
Action: Adopted as Resolution No. 2025-129.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution establishing No Stopping Zones on West Morrison Avenue.

Motion carried by a recorded vote

11.d.2 Adoption of a Resolution Establishing a Multi-Way Stop Control at the Intersection of South Thornburg Street and West Morrison Avenue
Action: Adopted as Resolution No. 2025-130.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution establishing a multi -way stop control at the intersection of South Thornburg Street and West Morrison Avenue, pursuant to Section 7 -5.20 of the Santa Maria Municipal Code
Motion carried by a recorded vote

11.d.3 Adoption of a Resolution Approving the Proposed Establishment of Passenger Loading Zones on South Thornburg Street
Action: Adopted as Resolution No. 2025-131.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution approving the establishment of Passenger Loading Zones on South Thornburg Street, adjacent to Santa Maria High School, pursuant to California Vehicle Code Section 22507.

Motion carried by a recorded vote

6 11.d.4 Adoption of a Resolution Approving the Proposed Establishment of Passenger Loading Zones on West Morrison Avenue
Action: Adopted as Resolution No. 2025-132.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution approving the establishment of a Passenger Loading Zone on West Morrison Avenue, adjacent to Santa Maria High School, pursuant to Section 22507 of the California Vehicle Code.

Motion carried by a recorded vote

11.d.5 Adoption of a Resolution Accepting a Public Sidewalk Easement Located at 1925 S Broadway (State Route 135)
Action: Adopted as Resolution No. 2025-133.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution accepting a public sidewalk easement located at 1925 South Broadway.

Motion carried by a recorded vote

11.d.6 Adoption of a Resolution Awarding a Bid to Pavement Coatings Co. and Approving an Agreement for Citywide Road Resurfacing Project, Bid No. 2025-01 Action: Adopted as Resolution No. 2025-134.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution awarding a bid to Pavement Coatings Co. and approving an agreement for the Citywide Road Resurfacing Project, Bid No. 2025-01, in the amount of $2,910,328.82; and

2. Authorized the City Manager or designee to execute agreement.

Motion carried by a recorded vote

11.e UTILITIES DEPARTMENT

11.e.1 Adoption of a Resolution Approving an Agreement with Griffin Structures, Inc. to complete a Space Needs Assessment and Provide Facility Planning for the Utilities Department Consolidation
Action: Adopted as Resolution No. 2025-135.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving an agreement with Griffin Structures, Inc. to complete a space needs assessment and provide facility planning services for the Utilities Department consolidation; and

2. Authorized the City Manager or designee to execute the agreement.

Motion carried by a recorded vote

7 12. PUBLIC HEARING

12.a Adoption of a Resolution Approving a Downtown Permit for the Construction of Perlman Apartments Located at 100 North Broadway
The City Council conducted a public hearing to consider approving a Downtown Permit (DT2025 -0003) for the construction of Perlman Apartments located at 100 North Broadway.

Mayor Patino opened the public hearing at 6:00 p.m.
76 written public comments were received.

Speaking from the public was Jeff Lee, Susan Sorenson, Cynthia Gasca, Dan Revetto, James Siedeman, Doreen Worrehl, Lonnie E. Frye, Jennifer Reinhart, Frank Nacapuy, Ralph Martinez, Laurie Lee, Cliff Reynolds, Laurel Freeman, and Bea Reynolds.

Mayor Patino closed the public hearing at 6:28 p.m.

Action: Adopted as Resolution No. 2025-136.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution approving a Downtown Permit (DT2025 -0003) for the construction of Perlman Apartments located at 100 North Broadway with the condition that the applicant reach out to the 14 tenants affected by the project to offer relocation.

Ayes (3): Councilmember Aguilera-Hernandez, Councilmember Soto, and Mayor Patino Noes (1): Councilmember Gloria Flores
Absent (1): Councilmember Escobedo
Motion carried by a recorded vote (3 to 1)

8 13. REGULAR BUSINESS

13.a Adoption of Resolutions Approving New Employment Agreements Between the City of Santa Maria and David Wayne Rowlands and Thomas Watson and Approving the Comprehensive Schematic Pay Schedule and the City Attorney Class Specification
One written public comment was received.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Gloria Flores
Continue this item until all five councilmembers are present and approve a process how raises occur for the City Manager and City Attorney positions.

Ayes (2): Councilmember Aguilera-Hernandez, and Councilmember Gloria Flores Noes (2): Councilmember Soto, and Mayor Patino
Absent (1): Councilmember Escobedo
Motion defeated by a recorded vote (2 to 2)

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Gloria Flores
Continue this item to closed session for the purpose of developing a process prior to consi dering this item. The process shall consist of a written evaluation utilizing the ICMA evaluation document previously provided to the Council. This document shall be completed by the Council and provided to the two staff members at least one week prior to the closed session scheduled for September 16, or the next regular Council meeting, whichever occurs earlier. During that closed session, the Council will discuss performance of City Attorney and City Manager with the staff members. Furthermore, the same agenda shall include a regular business item addressing the contracts as outlined in the current agenda.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Soto, and Mayor Patino
Absent (1): Councilmember Escobedo
Motion carried by a recorded vote (4 to 0)

14. REPORT BY CITY MANAGER
City Manager Rowlands announced that the next City Council meeting is scheduled for September 16.

Agenda items will include a presentation on the Pavement Management Program, appointments to the Recreation and Parks Commission, and consideration of a contract for dispatching services for the City of Guadalupe.

9 15. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234 REPORTS) Councilmember Flores reported she attended the 2025 Police Explorer Graduation, the Block Grants Advisory Committee’s Community Needs Workshop, the Santa Barbara County Association of Governments Monthly Board Meeting, the Dejoy Pocket Park Dedication Cere mony, and the Public Works Department BBQ.

Councilmember Escobedo was not present to report.

Councilmember Aguilera-Hernandez had nothing to report.

Councilmember Soto requested that an item be added to the agenda to discuss recent ICE raids. She expressed interest in holding a meeting with any interested Councilmembers and potential stakeholders to address the issue and explore ways to effectively communicate with the community.

Mayor Patino stated she attended the Community Coffee event at Café Con Azúca r, the Rotary Fireworks Booth, the Space Launch Delta 30 Change of Command Ceremony, the North County Subregional Board Meeting, the 2025 Police Explorer Graduation, and the Airport Specific Plan Update.

She also met with Congressman Carbajal and participa ted in the Block Grants Advisory Committee’s Community Needs Workshop, the Santa Barbara County Association of Governments Monthly Board Meeting, and the Rick Blaemire Radio Show. Additionally, she served as a judge at the Growing Grounds Farm 25th Anniver sary celebration, attended the Dejoy Pocket Park Dedication Ceremony, the Care Court Peer Training Webinar, the West Coast Kustoms Meeting, the Elected Leaders Forum Meeting, the Santa Maria Probation Report and Resource Center Graduation, and appeared on the Ben Heighs Radio Show.

16. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 7:16 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

1 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

August 12, 2025, 12:00 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Councilmember Maribel Aguilera-Hernandez, Councilmember Gloria Soto, Mayor Pro Tem Carlos Escobedo, Mayor Alice Patino

Members Absent: Councilmember Gloria Flores

Staff Present: City Manager David W. Rowlands, Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Director of Finance Rebecca Campbell, Chief Human Resources Officer Graciela Reynoso, Chief Deputy City Clerk Donna Schwartz, Deputy City Clerk Ashley Arciniega

_____________________________________________________________________

1. CALL TO ORDER
Mayor Patino convened the meeting and called the meeting to order at 12:02 p.m.

ROLL CALL:

MEMBERS PRESENT:

Councilmember Aguilera-Hernandez, Councilmember Soto, Mayor Pro Tem Escobedo, and Mayor Patino.

Mayor Pro Tem Escobedo arrived at 12:04 p.m.

MEMBERS ABSENT:

Councilmember Flores.

2. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino opened public comment, there being none, closed public comment.

2 3. REGULAR BUSINESS

3.a Approve Change Order for Agreement with Workday-Cognizant Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Authorized the City Manager to approve project change order No. 1 to the Master Services Agreement with Cognizant Worldwide Limited - Cognizant Technology Solutions US.

Corporation for implementation of the Enterprise Resource Planning System; and

2. Authorized the City Manager to approve future change orders related to the Enterprise Resource Planning System that are within the total authorized budget for the project.

Ayes (4): Councilmember Aguilera-Hernandez, Councilmember Soto, Councilmember Escobedo, and Mayor Patino
Absent (1): Councilmember Gloria Flores
Motion carried by a recorded vote (4 to 0)

4. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 12:11 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

September 2, 2025, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Councilmember Maribel Aguilera-Hernandez, Councilmember Gloria Flores, Councilmember Gloria Soto, Mayor Alice Patino

Members Absent: Mayor Pro Tem Carlos Escobedo

Staff Present: City Manager David W . Rowlands, City Attorney Thomas Watson, Director of Public Works Brett Fulgoni, Chief Deputy City Clerk Donna Schwartz

_____________________________________________________________________

CLOSED SESSION

1. CALL TO ORDER
At 5:30 p.m. Mayor Patino called the meeting to order.

ROLL CALL:

MEMBERS PRESENT:

Councilmember Aguilera-Hernandez, Councilmember Flores, Councilmember Soto, and Mayor Patino.

Councilmember Soto arrived at 5:33 p.m.

MEMBERS ABSENT:

Mayor Pro Tem Escobedo.

STAFF MEMBERS PRESENT:

City Manager David W. Rowlands, City Attorney Thomas Watson and Chief Deputy City Clerk Donna G.

Schwartz.

2. PUBLIC COMMENT PERIOD
Mayor Patino opened public comment, there being none, closed public comment.

3. RECESS-CLOSED SESSION
At 5:30 p.m. Mayor Patino recessed to Closed Session.

3.a Conference with Labor Negotiators, Pursuant to California Government Code §54957.6

3.b Conference with Real Property Negotiations, Pursuant to California Government Code §54956.8

3.c Conference with Legal Counsel - Anticipated Litigation, Pursuant to California Government Code §54956.9(d)(2)

4. RECONVENE TO OPEN SESSION

5. CALL TO ORDER

6. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION
City Attorney Watson reported that instructions were provided to the City's Labor Negotiator and attorney.

2 7. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 6:29 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: September 16, 2025

SUBJECT: Adoption of a Resolution Canceling the Regular City Council Meeting on Tuesday, October 7, 2025

Description:

The City Council will consider canceling the regular City Council meeting on Tuesday, October 7, 2025.

RECOMMENDATION:

Adopt a Resolution canceling the regular City Council meeting on Tuesday, October 7, 2025.

BACKGROUND:

Section 2-1.01 of the Santa Maria Municipal Code sets the time, day, and place for holding City Council meetings to discuss items of City business. The City Council has the authority to cancel meetings due to a lack of quorum or lack of business items.

DISCUSSION:

Due to the League of California Cities Conference and the resulting lack of quorum for the regularly scheduled City Council meeting on Tuesday, October 7, 2025, staff recommends that the City Council cancel the first meeting in October.

Alternative(s)
The City Council can decide not to cancel the October 7, 2025, meeting and meet as regularly scheduled.

Fiscal Considerations
There is no foreseeable fiscal impact as a result of this agenda item.

2 Impact to the Community
While the public will not have the ability to bring concerns to the City Council on October 7, 2025, due to the cancellation of the meeting, Councilmembers and staff remain available by email or telephone to address residents’ concerns during the regular business days.

ATTACHMENT(S)
A. Resolution – Canceling the October 7, 2025, City Council Meeting

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA,

CANCELING THE REGULAR CITY COUNCIL MEETING ON
TUESDAY, OCTOBER 7, 2025

WHEREAS, the City Council meets on a regular schedule twice a month, on the first and third Tuesdays; and

WHEREAS, the City Council has the authority to cancel meetings when necessary; and

WHEREAS, it has been determined that the League of California Cities Conference will result in a lack of quorum, necessitating the cancellation of th e City Council meeting scheduled for Tuesday, October 7, 2025.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The regular City Council meeting scheduled for Tuesday, October 7, 2025, has been canceled; and

SECTION 2. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

///
Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of September 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: September 16, 2025

SUBJECT: Designation of Voting Delegate and Alternate for the 2025 League of California Cities Annual Conference

Description:

The City Council will consider approving Mayor Alice M. Patino as the Voting Delegate and City Manager David W. Rowlands as the alternate for the League of California Cities Annual Conference.

RECOMMENDATION:

Approve the designation (by motion) of Mayor Alice M. Patino as the Voting Delegate and City Manager David W. Rowlands as the alternate for the League of California Cities Annual Conference (League).

BACKGROUND:

Each year, as a component of the City’s membership in the League of California Citie s, Voting Delegates are appointed to represent the City’s position on resolutions at the Annual Business Meeting of the League’s Annual Conference. This year’s annual conference is being held from Wednesday, October 8 th through Friday, October 10 th, 2025, in Long Beach, California.

Before the League meeting, a city must have its City Council designate a voting delegate and alternate (in the event the voting delegate cannot serve in that capacity) to vote at the Annual Business Meeting.

The League membership considers and takes action on resolutions that establish League policy. The League will finalize and distribute a packet of resolutions by the end of September.

Fiscal Considerations
Sufficient funds are budgeted for participation in this conference.

2 Impact to the Community
The conference provides valuable networking and educational opportunities.

ATTACHMENT:

A – 2025 Voting Delegate Information Packet

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 16, 2025
TO: M
ayors, Council Members, City Clerks, and City Managers
RE: D

ESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Ev
ery year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Tak
ing place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To ca
st a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Act
ion by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Fol
lowing council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Su
bmitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Con
ference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025
Attachment A
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 8, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 9, 7:30 a.m.-4:00 p.m. On Friday, Oct. 10, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

A
ttachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Graciela Reynoso, Chief Human Resources Officer

DATE: September 16, 2025

SUBJECT: Adoption of a Resolution Approving the First Amendment to Memorandum of Understanding between the City of Santa Maria and the Service Employees International Union Local 620, February 20, 2024 – December 31, 2025

Description:

The City Council will consider adopting a Resolution approving the first amendment to the Memorandum of Understanding between the City of Santa Maria and the Service Employees International (SEIU) Union Local 620.

RECOMMENDATION:

1. Adopt a Resolution authorizing and a pproving the First Amendment to the Memorandum of Understanding between the City of Santa Maria and the Service Employees International Union Local 620 , February 20, 2024 – December 31, 2025; and

2. Authorize City Manager or designee to execute Memorandum of Understanding.

BACKGROUND:

Over the last few months, City staff have met with both representatives of the Local SEIU 620 to discuss amending the educational incentive pay offered to certain water positions to employ the past practice of providing educational pay to those employees w hose education exceeds the minimal requirements for their respective positions.

SEIU and City staff have worked to draft an amendment to the 2024 -2025 SEIU Memorandum of Understanding ( MOU) (Attachment “ B”) to address the educational incentive pay and the parties’ intent pertaining to the amendment. The current 2024-2025 SEIU MOU was approved by City Council on February 20, 2024. (Attachment “C”)

2 DISCUSSION:

The recommendation is to approve the proposed amendment to the current SEIU MOU 2024-2025, du e to an unfortunate omission of certain classifications for eligibility of Educational Incentive Pay. The classifications of employees that were unintentionally excluded will, as of the adoption of this First Amendment, be eligible to receive this Educational Incentive Pay.

This amendment before the Council is to remedy and provide excluded classifications the Educational Incentive Pay. The City and SEIU representatives agree that, in compliance with past practice, those employees who did not receive Educational Incentive Pay, as a result of the inadvertent exclusion of their classifications in the 2024-2025 SEIU MOU will retroactively receive such pay dating back to July 10, 2025.

Alternative(s)
A decision by the City Council not to approve the First Amendment to the Memorandum of Understanding between the City of Santa Maria and the Service Employees International Union Local 620 , February 20, 2024 – December 31, 2025 , will result in certain employees not receiving the pay, despite past practice.

Fiscal Considerations
The addition of classifications eligible for Educational Incentive Pay in the Water and Wastewater Divisions is anticipated to result in additional expenditures but are necessary to compensate certification pay equitably.

Impact on the Community
Approval of First Amendment to the Memorandum of Understanding between the City of Santa Maria and the Service Employees International Union Local 620 , February 20, 2024 – December 31, 2025, is crucial to maintaining a well -staffed, qualified workforce, which in turn will continue to support the City’s operational needs.

ATTACHMENT(S)

A. Resolution
B. First Amendment to the 2024-2025 SEIU MOU
C. Current 2024-2025 SEIU MOU

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AUTHORIZING AND APPROVING THE FIRST AMENDMENT

TO THE MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF SANTA MARIA AND
THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620,
FEBRUARY 20, 2024 – DECEMBER 31, 2025

WHEREAS, the City of Santa Maria (“City”) and the Service Employees International Union (“SEIU”) Local 620 entered into the 2024-2025 SEIU Memorandum of Understanding (“MOU”) which was approved by City Council on or about February 20, 2024; and
WHEREAS, the City and SEIU subsequently determined that changes to the 2024- 2025 SEIU MOU were needed for clarity and CalPERS compliance issues regarding education incentive specialty pay; and
WHEREAS, the City and SEIU labor representatives met and conferred and collectively desire to memorialize these changes to the SEIU MOU at Article IV, Section

4.13 “Educational Incentive Pay” for purposes of the existing SEIU MOU; and

WHEREAS, the City and SEIU have therefore established a First Amendment to the 2024-2025 Memorandum of Understanding between the City and SEIU (Exhibit “A”); and

WHEREAS, it is the desire of the City Council of the City of Santa Maria to approve and adopt an amendment to the 2024-2025 SEIU MOU to memorialize and confirm the First Amendment (Exhibit “A”) to the 2024 -2025 MOU and also to ratify by adoption by resolution the 2024-2025 SEIU MOU;

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1 . The proposed First Amendment to the Memorandum of Understanding between the City of Santa Maria and SEIU Local 620 is hereby ratified and approved.

SECTION 2. The said First Amendment is appended hereto as Exhibit “A” and is hereby incorporated herein by reference as set forth.

SECTION 3. All provisions of current Memorandum of Understanding, resolutions and ordinances not amended by said First Amendment ( Exhibit “A”) shall remain in full force and effect.

SECTION 4 . It is hereby directed that all changes provided by said First Amendment (Exhibit “A”) shall be carried out and is effective herewith in the manner provided therein.

SECTION 5 . The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of September 2025.

ATTEST:

Chief Deputy City Clerk

Mayor
APPROVED AS TO FORM:

City Attorney

APPROVED AS TO
CONTENT:

Department Director

City Manager

Attachment B
01157.0004 2037410.1

FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF SANTA MARIA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620
FEBRUARY 20, 2024 – DECEMBER 31, 2025

This First Amendment to the Memorandum of Understanding between the City of Santa Maria and the Service Employees International Union Local 620 February 18, 2024 – December 31, 2025 (“SEIU MOU 2024-2025”) is made and entered into by and between the City of Santa Maria, a municipal corporation (“City”) , and the Santa Maria Service Employees International Union Local 620 (“SEIU”).

R E C I T A L S:

WHEREAS, the City and SEIU entered into the SEIU MOU 2024-2025 which was approved by City Council on or about February 20, 2024; and WHEREAS, the City and SEIU subsequently determined that changes to the SEIU MOU 2024-2025 were needed for clarity and CalPERS compliance issues, including issue s regarding education incentive specialty pay; and
WHEREAS, the City and SEIU labor representatives have met and conferred on the issues referenced above, and agreed that the tentatively agreed upon changes to the SEIU MOU 2024- 2025 would require a formal MOU amendment approved by City Council; and WHEREAS, it is therefore necessary to amend the SEIU MOU at Article IV, Section 4.13 “Educational Incentive Pay” to accomplish the above goals as set forth below.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows:

1. Educational Incentive Pay as currently drafted does not clarify the intent of the parties to apply this specialty pay to all qualified positions when an employee achieves education beyond that which is minimally required for th e job specifications as outlined in their respective positions. Whereas past practice by the City’s Utilities Department was to provide educational pay to those employees whose education exceeded minimal requirements for their respective positions, certain classifications of employees were unintentionally excluded from the 2024 - 2025 SEIU MOU. On or around February 2024, after the ratification of the 2024 - 2025 SEIU MOU , new requests for educational incentive pay were no longer accepted. The parties hereby agree that, in compliance with past practice, those employees who did not rece ive educational incentive pay as a result of the inadvertent exclusion of th eir classifications in the 2024 -2025 SEIU MOU will retroactively receive such pay dating back to July 10, 2025.

Further, the delineation between current classifications and legac y classifications requires clarity as it relates to the opportunity to receive educational incentive pay

01157.0004 2037410.1

for each achievement beyond minimally required job specifications for each position. Additionally, certain specific certifications for Code Compliance Officers, Building Inspectors, or Plans Examiners will create an eligibility, rather than an entitlement, to two and one-half percent (2.5%) educational incentive pay. Finally, and in conjunction with the abolishment of the classifications of Water Distribution Supervisor and Water Resources Supervisor pursuant to Resolution No. 2014-73 abolishing those classifications as of July 11, 2015, those classifications are hereby removed from the 2024-2025 SEIU MOU by virtue of this amendment.

The City and SEIU labor representatives met and conferred on the issues and agreed to revise the language regarding educational incentive pay for various job specifications as outlined below.

The original language of Article IV, Section 4.13 “Educational Incentive Pay,” subsection A states:

A. All employees upon hire, shall be eligible to receive the following education incentive pay according to CAM 76 -4 when said education is in addition to the regular requirements of the job specification and is work-related:
• AA Degree or 60 recognized college unit or equivalent = 2½% • BA Degree = 5%
• MA Degree = 5%

Article IV, Section 4.13 “Educational Incentive Pay,” subsection A is hereby retained, however, will be utilized as an introductory paragraph and therefore is no longer referred to as subsection A.

The original language of Article IV, Section 4.13 “Educational Incentive Pay,” subsection A under “For Full Time (FT) Employees” states:

A. Upon the approval of the City Manager, educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specifications and is work -related. An employee may not receive more than a five percent (5%) increase.

Article IV, Section 4.13 “Educational Incentive Pay,” subsection A under “For Full Time (FT) Employees” is hereby stricken, and replaced in its entirety with the language as follows:

01157.0004 2037410.1

The original langu age of Article IV, Section 4.13 “Educational Incentive Pay,” subsection B under “For Full Time (FT) Employees” states:

Article IV, Section 4.13 “Educational Incentive Pay,” subsection B under “For Full Time (FT) Employees” is hereby stricken, and replaced in its entirety with the language as follows:

B. Upon approval of the City Manager, educational incentive pay of two and one - half percent (2.5%) of base pay shall be provided to employees in the following classifications within the Utilities Department (Water and Wastewater Divisions), for each valid certification held by the employee that exceeds the minimum certification requirement as outlined in the job specifications for their position. This incentive shall be paid in addition to the employee’s regular pay and is subject to the maximum total incentive cap stated in Subsection A. Educational incentive pay provided under this section shall be immediately discontinued upon the expiration of any qualifying certificate. Certification pay may only be reinstated upon renewal and verification of a valid certificate. An employee may not receive more than a maximum total of 5% education pay from all sources.

• Water Operator I/II/III
• Lead Water Operator
• Water Supervisor
• Wastewater Operator I/II/III
• Lead Wastewater Operator
• Wastewater Supervisor

The original language of Article IV, Sect ion 4.13 “Educational Incentive Pay,” subsection C under “For Full Time (FT) Employees” states:

C. For the classifications listed above, those employees who possess a certification that is in addition to that which is required to meet minimum job requirement and utilized in the job specification for that position and City service shall be eligible for 1.5% incentive pay for each certificate achieved. An employee may not receive more than a maximum total of 5% educational pay from all sources. This incentive is limited to only unit members hired prior to December 13, 2014.

01157.0004 2037410.1

1. For example: A Water Systems Operator II possesses a Treatment II and Distribution II certification, the Distribution II certification does not qualify the Operator for the incentive as it is minimum job requirement; however, the possession of a Treatment II qualifies the Operator for the 2.5% incentive pay because this certificate exceed the minimum qualifications.

Article IV, Section 4.13 “Educational Incentive Pay,” subsection C under “For Full Time (FT) Employees” is hereby stricken, and replaced in its entirety with the language as follows:

C. Legacy classifications are defined as those classifications that are being phased out and are no longer eligible positions to be fulfilled by new applicants or newly hired employees. Employees currently in a legacy classification shall remain in the classification until they leave the position through retirement, transfer, resignation, or promotion. Once the classification is no longer occupied by any personnel, a formal abolishment of said unoccupied classification will be presented to Council.

Upon approval of the City Manager, e mployees in the following legacy classifications are eligible for educational incentive pay of two and one-half percent (2.5%) of base pay for each valid certification held that exceeds the minimum requirements outlined in th e job specification for their position. This incentive is subject to a maximum total incentive cap stated in Subsection A. Educational incentive pay provided under this section shall be immediately discontinued upon the expiration of any qualifying certificate. Certification pay may only be reinstated upon renewal and verification of a valid certificate. An employee may not receive more than a maximum total of 5% education pay from all sources.

• Water Systems Operator I/II
• Water Resources Operator
• Water Resources Lead Operator

The original language of Article IV, Section 4.13 “Educational Incentive Pay,” subsection D under “For Full Time (FT) Employees” states:

D. Upon the approval of the City Manager, educational incentive pay shall be paid in addition to regular pay when education is in addition to the requirements of the job specifications for Water Distribution Supervisor, Water System Operator I, and Water System Operator II. For the classifications listed above, those employees who achieve certification above the requirements contained in the job specifications

01157.0004 2037410.1

for the above stated position will be eligible for 2.5% incentive pay for each certification achieved. An employee may not receive more than a maximum total of 5% educational pay from all sources.

Article IV, Section 4.13 “Educational Incentive Pay,” subsection D under “For Full Time (FT) Employees” is hereby stricken in its entirety.

The original language of Article IV, Section 4.13 “Educational Incentive Pay,” subsection E under “For Full Time (FT) Employees” states:

E. Upon approval of the City Manager, educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specification for Building Permit Technicians. Building Permit Technicians who have three years’ experience with a public sector permitting agency performing permit fee calculations, reading blueprints of minor construction projects, and are conversant with the International Building Code and who have completed a three-unit semester International Building Code course with a passing grade of “C” or better, are eligible for 2.5% incentive pay. Building Permit Technicians who are eligible to receive the 2.5% incentive pay and have five years’ experience an d have obtained their ICBO or International Code Council (ICC) Building Permit Technician Certification will be eligible for 5% incentive pay. An employee may not receive more than a maximum total of 5% education pay from all sources.

Article IV, Section 4.13 “Educational Incentive Pay,” subsection E under “For Full Time (FT) Employees” is hereby stricken, re -numbered as subsection D , and replaced in its entirety with the language as follows:

D. Upon approval of the City Manager, Building Permit Technicians who have three (3) years’ experience with a public sector permitting agency performing permit fee calculations, reading blueprints of minor construction projects, and are conversant with the International Building Code and who have completed a three (3) unit semester International Building Code course with a passing grade of “C” or better, are eligible to receive two and one -half percent (2.5%) educational incentive pay. Building Permit Technicians who are eligible to receive the two and one-half percent (2.5%) educational incentive pay and have five (5) years’ experience and have obtained their ICBO or International Code Council (ICC) Building Permit Technician Certification are eligible to receive five percent (5%) educational incentive pay. An employee may not receive more than a maximum total of 5% education pay from all sources.

The original language of Article IV, Section 4.13 “Educational Incentive Pay,” subsection F under “For Full Time (FT) Employees” states:

F. Educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specification for Code

01157.0004 2037410.1

Compliance Officer, Building Inspector or Plans Examiner. Code Compliance Officers, Building I nspectors or Plans Examiners who have two ICBO, ICC or IAPMO certifications (in plumbing, mechanical, electrical, building or plan examiner) plus two years’ experience as a Code Compliance Officer, Building Inspector or Plans Examiner with the City of Santa Maria shall be entitled to receive

2.5% incentive pay. Code Compliance Officers, Building Inspectors or Plans Examiners who have four ICBO, ICC or IAPMO certifications or combination certifications (in plumbing, mechanical, electrical, building or plan examiner) plus four years’ experience as a Code Compliance Officer, Building Inspector or Plans Examiner with the City of Santa Maria shall be entitled to receive 5% incentive pay. To retain the incentive pay, each certificate holder must pass a re-examination every three years, as the new codes are published.

Article IV, Section 4.13 “Educational Incentive Pay,” subsection F under “For Full Time (FT) Employees” is hereby stricken, re -numbered as subsection E , and replaced in its entirety with the language as follows:

E. Upon approval by the City Manager, Code Compliance Officers, Building Inspectors or Plans Examiners who have two ICBO, ICC or IAPMO certifications (in plumbing, mechanical, electrical, building or plan examiner) plus two (2) years’ experience as a Code Compliance Officer, Building Inspector or Plans Examiner with the City of Santa Maria are eligible to receive two and one-half percent (2.5%) educational incentive pay. Code Compliance Officers, Building Inspectors or Plans Examiners who have four (4) ICBO, ICC or IAPMO certifications or combination certifications (in plumbing, mechanical, electrical, building or plan examiner) plus four (4) years’ experience as a Code Compliance Officer, Building Inspector or Plans Examiner with the City of S anta Maria are eligible to receive five percent (5%) educational incentive pay. To retain the educational incentive pay, each certificate holder must pass a re -examination every three years, as the new codes are published. An employee may not receive more than a maximum total of 5% education pay from all sources.

The original language of Article IV, Section 4.13 “Educational Incentive Pay,” subsection G under “For Full Time (FT) Employees” states:

G. The City agrees to extend a 2.5% educational incentive pay benefit to two employees in the Parks Division and two employees in Public Works that have a Qualified Applicators Certificate. It is agreed that the process to decide on who is eligible to receive the 2.5% incentive pay will be developed through the Labor/Management process.

Article IV, Section 4.13 “Educational Incentive Pay,” subsection G under “For Full Time (FT) Employees” is hereby stricken, re -numbered as subsection F , and replaced in its entirety with the language as follows:

01157.0004 2037410.1

F. Upon approval by the City manager, t he City agrees to extend a two and one - half percent (2.5%) educational incentive pay to two (2) employees in the Parks Division and two (2) employees in Public Works that have a Qualified Applicators Certificate. It is agreed that the process to decide on who is eligible to receive the two and one -half percent (2.5% ) educational incentive pay will be developed through the Labor/Management process. An employee may not receive more than a maximum total of 5% education pay from all sources.

The original language of Article IV, Section 4.13 “Educational Incentive Pay,” subsection H under “For Full Time (FT) Employees” states:

H. The City agrees to extend a 5% educational incentive pay benefit in addition to regular pay when education is in addition to the requirements of the job specifications for Special Districts Technician and Special Districts Supervisor in the Recreation and Parks Department, and other job specifications, where the certification is desired in order to perform the key functions of the position and deemed appropriate by the City Manager for employees that have a Qualified International Society of Arboriculture (“ISA”) Certified Arborist Certificate such as ISA Certified Arborist, ISA Certified Arborist Utility Specialis t, ISA Certified Arborist Municipal Specialist, ISA Certified Master Arborist, ISA Tree Risk Assessment Qualification. It is agreed that the process to decide who is eligible to receive the 5% incentive pay will be developed through the Labor/Management process.

Article IV, Section 4.13 “Educational Incentive Pay,” subsection G under “For Full Time (FT) Employees” is hereby stricken, re -numbered as subsection G, and replaced in its entirety with the language as follows:

G. Upon approval by the City Manager, the City agrees to extend a five percent (5%) educational incentive pay benefit in addition to regular pay when education is in addition to the requirements of the job specifications for Special Districts Technician and Special Districts Superviso r in the Recreation and Parks Department, and other job specifications, where the certification is desired in order to perform the key functions of the position and deemed appropriate by the City Manager for employees that have a Qualified International Society of Arboriculture (“ISA”) Certified Arborist Certificate such as ISA Certified Arborist, ISA Certified Arborist Utility Specialist, ISA Certified Arborist Municipal Specialist, ISA Certified Master Arborist, ISA Tree Risk Assessment Qualification. It is agreed that the process to decide who is eligible to receive the five percent (5%) educational incentive pay will be developed through the Labor/Management process. An employee may not receive more than a maximum total of 5% education pay from all sources.

The representatives of the City and of the SEIU have jointly prepared this First Amendment to the SEIU MOU 2024-2025, which has been ratified by the SEIU on September ___, 2025 and is jointly presented to City Council of the City of Santa Maria for det ermination pursuant to Government Code section 3505.1. Except as expressly provided for in this First Amendment, all

01157.0004 2037410.1

other provisions of the SEIU MOU 2024-2025 shall remain in full force and effect. The parties also acknowledge that this First Amendment shall not be in full force and effect until adopted by resolution by the City Council of the City of Santa Maria. Subject to the foregoing and in witness whereof, this First Amendment is hereby executed by the authorized representatives of the City and the Service Employees International Union Local 620 and entered into as of this __ day of September, 2025.

CITY OF SANTA MARIA SERVICE EMPLOYEES
INTERNATIONAL UNION LOCAL 620

____________________________________ ____________________________________ Dave Rowlands XXXXXX
City Manager President

____________________________________ ____________________________________

XXXXXX XXXXXXXX
City Attorney Board Member

____________________________________ ____________________________________ Colin J. Tanner, Esq. XXXXXXXXX
City Lead Negotiator SEIU Lead Negotiator

i
12281621.1 SA550-076
MEMORANDUM OF UNDERSTANDING FOR CY 2024-2025

FULL & PART-TIME GENERAL EMPLOYEES

TABLE OF CONTENTS
ARTICLE I. DEFINITIONS .............................................................................................................................................. 1 SECTION 1.01 DEFINITIONS ........................................................................................................................................... 1-2 ARTICLE II. RECOGNITION AND IMPLEMENTATION .................................................................................................... 3 SECTION 2.01 RECOGNITION ............................................................................................................................................. 3 SECTION 2.02 IMPLEMENTATION ....................................................................................................................................... 3 SECTION 2.03 TERM ......................................................................................................................................................... 3 SECTION 2.04 PAYROLL DEDUCTION ................................................................................................................................. 3 SECTION 2.05 FULL UNDERSTANDING ............................................................................................................................... 3 SECTION 2.06 WAIVER OF APPEAL .................................................................................................................................... 4 SECTION 2.07 CURRENT CHANGES IN TERMS AND CONDITIONS ......................................................................................... 4 SECTION 2.08 FUTURE CHANGES IN TERMS AND CONDITIONS ............................................................................................ 4 ARTICLE III. EMPLOYMENT PROVISIONS ........................................................................................................................ 5 SECTION 3.01 PROBATION ............................................................................................................................................... 5 SECTION 3.02 BREAK PERIODS ......................................................................................................................................... 6 SECTION 3.03 LUNCH PERIOD .......................................................................................................................................... 6 SECTION 3.04 CLEAN UP TIME.......................................................................................................................................... 6 SECTION 3.05 ALTERNATIVE WORKWEEK ......................................................................................................................... 7 SECTION 3.06 LAYOFF PROCEDURE ............................................................................................................................. 7-12 ARTICLE IV. COMPENSATION ........................................................................................................................................ 13 SECTION 4.01 SALARIES ................................................................................................................................................ 13 SECTION 4.02 EQUITY ADJUSTMENTS ............................................................................................................................. 13 SECTION 4.03 OVERTIME ................................................................................................................................................ 14 SECTION 4.04 CONVERSION OF COMPENSATORY TIME .................................................................................................... 14 SECTION 4.05 STANDBY ................................................................................................................................................. 15 SECTION 4.06 EMERGENCY WORK RESPONSE ................................................................................................................ 16 SECTION 4.07 ON CALL OR CALL BACK TIME .................................................................................................................. 16 SECTION 4.08 SHIFT DIFFERENTIAL ................................................................................................................................ 17 SECTION 4.09 BILINGUAL PAY ........................................................................................................................................ 18 SECTION 4.10 LONGEVITY PAY ....................................................................................................................................... 19 SECTION 4.11 MOVE-UP PAY ......................................................................................................................................... 19 SECTION 4.12 CERTIFICATIONS/LICENSING...................................................................................................................... 20 SECTION 4.13 EDUCATIONAL INCENTIVE PAY .............................................................................................................. 20-21 SECTION 4.14 EDUCATIONAL TUITION REIMBURSEMENT................................................................................................... 22 SECTION 4.15 PAYROLL STEP PLAN ............................................................................................................................... 22 SECTION 4.16 "Y" RATE ................................................................................................................................................. 23 SECTION 4.17 PAYROLL AND PAY PERIOD ....................................................................................................................... 23 ARTICLE V. LEAVES – PAID AND UNPAID ................................................................................................................... 24 SECTION 5.01 HOLIDAYS ................................................................................................................................................ 24 SECTION 5.02 CLOSING OF CITY OFFICES ....................................................................................................................... 25 SECTION 5.03 VACATIONS .............................................................................................................................................. 25 SECTION 5.04 CONSTRUCTIVE RECEIPT .......................................................................................................................... 26 SECTION 5.05 SICK LEAVE ............................................................................................................................................. 27 SECTION 5.06 UNAUTHORIZED ABSENCE - AUTOMATIC TERMINATION .............................................................................. 28 SECTION 5.07 PERSONAL LEAVE .................................................................................................................................... 29 ARTICLE VI. RETIREMENT .............................................................................................................................................. 30 SECTION 6.01 RETIREMENT ............................................................................................................................................ 30 Attachment C
SEIU MOU CY 2024-26
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12281621.1 SA550-076
SECTION 6.02 DEFERRED COMPENSATION ...................................................................................................................... 31 ARTICLE VII. INSURANCE ............................................................................................................................................... 32 SECTION 7.01 MEDICAL, DENTAL, AND OPTICAL INSURANCE ...................................................................................... 32-33 SECTION 7.02 LIFE AND DISABILITY INSURANCE .......................................................................................................... 34-35 SECTION 7.03 POST-EMPLOYMENT HEALTH PLAN .......................................................................................................... 36 ARTICLE VIII. UNIFORMS AND EQUIPMENT .................................................................................................................. 37 SECTION 8.01 UNIFORMS AND EQUIPMENT; IMPROPER USE ............................................................................................. 37 SECTION 8.02 UNIFORM ALLOWANCE ........................................................................................................................ 37-38 SECTION 8.03 TOOL REPLACEMENT ................................................................................................................................ 39 SECTION 8.04 WORK FOOTWEAR .............................................................................................................................. 39-41 ARTICLE IX. GRIEVANCES ........................................................................................................................................ 42 SECTION 9.09 GRIEVANCES ....................................................................................................................................... 42-43 ARTICLE X. SPECIAL PROVISIONS ............................................................................................................................... 44 SECTION 10.01 PERSONNEL FILES .................................................................................................................................... 44 SECTION 10.02 MANAGEMENT PERSONNEL ....................................................................................................................... 44 SECTION 10.03 SAFETY ................................................................................................................................................... 44 SECTION 10.04 CHANGING EMPLOYEE REPRESENTATION GROUPS .................................................................................... 44 SECTION 10.05 SLOW DOWN, WORK STOPPAGE OR STRIKE .............................................................................................. 44 SECTION 10.06 MANAGEMENT RIGHTS AND RESPONSIBILITIES ........................................................................................... 45 SECTION 10.07 UNION INFORMATION ................................................................................................................................ 46 SECTION 10.08 UNION BUSINESS ..................................................................................................................................... 46 SECTION 10.09 SALARY SURVEY PROCEDURE .................................................................................................................. 47 SECTION 10.10 PRIOR AND EXISTING CONDITIONS ............................................................................................................ 47 SECTION 10.11 PRE-EMPTIVE LAWS ................................................................................................................................. 47 SECTION 10.12 USE OF EMPLOYEE BENEFITS ................................................................................................................... 47 SECTION 10.13 INVESTIGATION TIMEFRAME ...................................................................................................................... 47 SECTION 10.14 WORKING WITH CHEMICALS ...................................................................................................................... 47 SECTION 10.15 RELEASE NOTICES FOR NEGOTIATIONS ..................................................................................................... 48 SECTION 10.16 AMERICANS WITH DISABILITIES ACT (ADA) ................................................................................................ 48 SECTION 10.17 MAINTENANCE OF MEMBERSHIP ............................................................................................................... 48 SECTION 10.18 LABOR/MANAGEMENT COMMITTEE ............................................................................................................ 48 SEIU MOU CY 2024-25
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DEFINITIONS
ARTICLE I. DEFINITIONS
Section 1.01 Definitions
(See City Code Sec. 2-20.01)
As used in this document, the following terms shall have the meaning indicated:

A. AFFORDABLE CARE ACT (ACA) – Full time employee – For purposes of the Affordable Care Act only, full-time shall be defined as those employees regularly scheduled to work 30 hours per week over the measurement period.
(MOU 12-17-13)
B. CITY means the City of Santa Maria, a municipal corporation, and where appropriate herein, according to the content, "City" refers to the City Council, the governing body of said City.

C. CITY MANAGER means the City Manager of the City of Santa Maria or his/her designated representative.

D. COUNCIL means the City Council, the governing body of the City of Santa Maria.

DAY means unless otherwise indicated, an eight (8) hour workday. (FT-MOU 12-25-04)
F. EMPLOYEE means all budgeted 32 hour per week part-time (PT32) and 40 hour per week full-time (FT) City of Santa Maria personnel except those covered by the police, fire, non-represented management group or limited-service salary groups all of whom are identified in the City's resolution regarding employer-employee relations.
(MOU 02-07-17)
G. EMPLOYEES' UNION means the Service Employees International Union (SEIU) LOCAL 620, AFL- CIO - CLC.

H. GRIEVANCE except as otherwise excluded, a “grievance” is a written allegation by an employee, claiming violation(s) of the specific express terms of the MOU or written rule or regulation for which there is no other specific method of review provided by City law.

I. GRIEVANT a grievant is an employee or group of employees claiming to be adversely affected by an act or omission of the employer or the union.

J. MANAGEMENT means the City Manager and/or his/her assistants and the department heads of the City of Santa Maria.

K. MANAGEMENT PERSONNEL – see Sec. 10.02 of this document.

MANAGEMENT REPRESENTATIVES means the City Manager of the City of Santa Maria and/or those to whom s/he has delegated the duties and responsibilities set forth in the City Council's resolution regarding employer-employee relations.

SEIU MOU CY 2024-25
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DEFINITIONS
M. MEMORANDUM means the currently effective provisions of any Memorandum of Understanding made and entered into by and between the City of Santa Maria and the majority representative of all City personnel except those covered by the police, fire, management, or limited-service areas, all of whom are identified in the City's resolution regarding employer-employee relations. (MOU 02-07-17)

N. REGULAR means an appointment to a full-time or part-time position after satisfactory completion of a probationary period.

SEIU MOU CY 2024-25
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RECOGNITION AND IMPLEMENTATION
ARTICLE II. RECOGNITION AND IMPLEMENTATION
Section 2.01 Recognition
Pursuant to appropriate sections of the City's Employer-Employee Resolution and Article 10, Division 4 of the California Government Code (Section 3500 et seq.), the City recognizes SEIU Local 620 as the majority representative of all City employees in the General Employee Bargaining Unit, which includes all part-time (PT32) and full-time (FT) employees.

Section 2.02 Implementation
A. This memorandum constitutes a mutual recommendation to be jointly submitted to the Council. It is agreed that this memorandum shall not be binding upon the parties either in whole or in part, unless and until the Council:

1. Acts, by majority vote, formally to approve the memorandum; and

2. Enacts amendments to all City ordinances required to implement the provisions set forth.

Section 2.03 Term
This term of this MOU shall be effective upon rati fication by City Council through 12:00 Midnight on December 31, 2025. All payroll-related activities, not otherwise defined in this MOU, shall remain on a payroll-year basis.
(MOU 02-07-24)
Section 2.04 Payroll Deduction
A. It is understood and agreed that SEIU has the right to payroll deduction of membership dues and insurance premiums, pursuant to Articles 7 and 10 of this MOU. Such deductions shall be made bi- weekly and forwarded to the SEIU office. SEIU agrees to hold the City of Santa Maria harmless against any and all claims, demands, suits and other forms of liability that may arise out of or by reason of the actions taken by the City of Santa Maria in connection with the deduction of dues and insurance premiums or coverage.
(FT-MOU 12-25-04)
B. The union hereby certifies that its present amount of membership dues has been fixed pursuant to the constitution and by-laws of the union. In the event that the amount of its dues is hereafter changed, such change shall be provided in writing to the City thirty (30) days prior to any change in dues deductions with the proper authorization for the dues increase. (FT-MOU 01-01-82)
Section 2.05 Full Understanding
SEIU and the City agree that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter within the scope of bargaining and that this present document represents the full and complete SEIU MOU CY 2024-25
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RECOGNITION AND IMPLEMENTATION
understanding and agreement of the parties on terms and conditions of employment specifically addressed herein.
(FT-MOU 01-01-82)
Section 2.06 Waiver of Appeal
It is understood and agreed that the waiver of appeal of any breach of any term or condition of employment, by either party, shall not constitute a precedent in the future enforcement of all its terms and provisions.
(FT-MOU 01-01-82)
Section 2.07 Current Changes in Terms and Conditions
It is understood and the parties agree that the only changes in terms and conditions of employment intended at this time are those specifically provided herein. (FT-MOU 01-01-82)
Section 2.08 Future Changes in Terms and Conditions
It is understood and the parties agree that for the term of this agreement, changes in terms and conditions of employment specifically referenced herein may be accomplished only through the "Meet and Confer" process and by mutual consent of the parties. Changes in other terms and conditions of employment may be accomplished otherwise as provided by law as defined in Section 3505 of the California Government Code.
(FT-MOU 01-01-82)

SEIU MOU CY 2024-25
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EMPLOYMENT PROVISIONS
ARTICLE III. EMPLOYMENT PROVISIONS
Section 3.01 Probation
(See City Code Sec. 2-20.10.2)
A. New Probation is defined as a new or re-employed employee in both full-time and part-time classifications shall be placed on probation for twenty-six (26) completed pay periods from the date of employment.
(MOU 05-21-19)
B. Promotional Probation is defined as a full-time and part-time employee shall be placed on promotional probation for thirteen (13) completed pay periods from the date of promotion with the exception of promotions to classifications that require specific certification(s). (MOU 05-21-19)
C. Upon promotion to a classification requiring a specific certification(s) as a minimum requirement, a full-time employee shall be placed on an initial twenty-six (26) completed pay period promotional probation if said employee does not possess the required certification but meets and maintains all other minimum requirements. After promotion, the department head shall grant completion of probation and advancement to regular status prior to the end of the twenty-six (26) completed pay period promotional probationary period, under the following conditions:
(MOU 05-21-19)

1. The employee has maintained an overall satisfactory level of performance; and

2. A minimum of thirteen (13) completed pay periods of promotional probation has been served; and
(MOU 04-03-18)

3. The City has received written official confirma tion that the required certificate(s) have been obtained.
(FT-MOU 12-15-01)
D. Full-Time (FT) employees who do not successfully complete their promotional probationary period for reasons not related to discipline, may be reassigned (demotion) to a vacancy in a lower classification for which they are fully qualified. They shall be placed at the same step of their former appointment, prior to promotion. If they have not held regular status in said specific classification (not a classification series), then a new thirteen (13) completed pay period probationary period shall be completed.
(MOU 04-03-18)
E. The City is committed to seeking a reassignment for said full-time employee, however, in the event no vacancy exists for which the employee qualifies, the employee shall be placed on a re- employment list for a period of one year from the date of separation, for the classification they held prior to promotion. Vacant positions in such classifications will be offered to eligibles on the re- employment list that qualify for such vacancies prior to an open or promotional recruitment.

SEIU MOU CY 2024-25
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EMPLOYMENT PROVISIONS
Section 3.02 Break Periods
(See CAM 1976-2)
A. Field employees shall not use Ci ty vehicles unless herein provided to leave the work site during breaks and lunch periods. City vehicles shall not be used at any time for personal transportation except when restroom facilities are not at the work site and the employees need their use. A City vehicle may be used by one employee to go to a food establishment to pick up and take out food during breaks and lunch only with the approval of the supervisor.

B. Field employees are defined as those persons within the Divisions of Parks, Building Maintenance, Engineering (survey crews and inspectors), Streets, Solid Waste, and Water Resources who normally perform work functions out in the field and are covered by the unpaid 30-minute lunch period.
(MOU 04-03-18)
C. Employees working shift work shall be provided the appropriate number of breaks for extended shifts: four additional hours of extended shift work shall entitle an employee to one additional 15- minute break; six additional hours of extended shift work shall entitle an employee to the break described above and employee’s normal length unpaid lunch period; and eight additional hours of extended shift work shall entitle an employee to the breaks described above and a second 15- minute break. In emergency situations, management reserves the right to require on-duty personnel to return to duty assignments from break periods.

D. There shall be two fifteen-minute break periods per regular eight-hour shift. Insofar as practicable, the fifteen-minute period shall commence in the middle of each four-hour work period and shall begin when work stops at the work site and work s hall begin fifteen minutes later at the work site.

For work periods more than five hours in a day but less than eight hours in a day, there shall be one fifteen-minute break in addition to the unpaid meal period and shall begin when work stops at the work site and work shall begin fifteen minutes later at the work site. (MOU 02-07-17)
Section 3.03 Lunch Period
(See CAM 1976-2)
A. The duration of the lunch period shall be when work stops at the work site and ends when work resumes at the work site.

B. A one-hour, non-compensated meal period will be provided to all employees. At the discretion of the Department Director, and agreed to by the employee, a minimum thirty-minute meal period may be implemented. Insofar as practicable, the meal period shall commence in the middle of each workday.
(Side Letter 10-22-19)
Section 3.04 Clean Up Time
Clean up time for personal appearance shall be done after the regular work schedule on the employee's own time.
(FT-MOU 01-01-72)
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EMPLOYMENT PROVISIONS
(MOU 12-20-11)
Section 3.05 Alternative Workweek
(See CAM 2018-01)
This section shall not be applicable to part-time (PT32) employees.

A. Effective June 23, 2018, the City agrees to extend the 9/80 alternative workweek to all full-time City personnel at the discretion of the Department Director. However, should adequate coverage or staffing become an issue in these above areas, the City retains the right to discontinue the alternative work schedule upon notice to the union.
(MOU 04-03-18)
B. If coverage becomes an issue, in an effort to keep current hours of operation consistent, employees’ work schedules will be adjusted to continue current hours of operation. This will be done in reverse seniority issue.
(MOU 05-21-19)
C. The City also agrees to extend to Landfill personnel the opportunity to go to a 4/10 work schedule.

However, should adequate coverage or staffing become an issue in these above areas, the City retains its right to discontinue the alternative work schedule upon notice to the union. In addition, full-time Park services Officers (except for the Senior Parks Services Officer) will be temporarily given a rotating 4/10 alternative work schedule as assigned by the Director of Recreation & Parks or his/her designee. The 4/10 alternative work schedule will sunset on January 1, 2021. The City retains the right to continue (or discontinue if the program continues) the 4/10 alternative work schedule upon two weeks’ notice to the union.
(Side Letter 2020-01)
Section 3.06 Layoff Procedure
(See CAM 1979-2)
A. Purpose: To provide a means by which employees are to be demoted or laid off when a reduction in force occurs. The City reserves, retains, and is vested with solely and exclusively, the right to determine which employee(s) to lay off in accordance with the below procedures.

B. Non-Discrimination in Reduction in Force: Layoffs and demotions which result from a reduction in force shall be made without regard to an employee's actual or perceived race, color, religion, sex, sexual orientation, marital status, registered do mestic partner status, national origin, ancestry, physical or mental disability, medical condition, age, or any other basis protected by California or federal law.

C. Employee Evaluation Performance Rating Categories: Where employee evaluation forms are used, those evaluations that have been presented to the employee within the last two years from the date of layoff shall be used. For purposes of this Layoff Section only, should no evaluations be given to an employee within the last two years from the date of layoff, the assumption will be (for purposes of layoff) that the employee is performing at an acceptable rating level. Employees with a rating of "Unacceptable" shall be demoted or laid off first; those with a rating of "Acceptable Minus/Improvement Needed" second; those with a rating of "Acceptable" third; those with a rating of "Acceptable Plus" fourth; and those in the "Superior" category last.

SEIU MOU CY 2024-25
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EMPLOYMENT PROVISIONS
(MOU 12-20-11)
D. Determining Length of Seniority:

The following shall define seniority for the purposes of Layoff Section 3.06.

1. In determining continuous Citywide service seniority, all uninterrupted full-time employment including periods of authorized leaves of absence, periods of employment prior to a previous layoff, in a full-time budgeted position, shall be counted as continuous Citywide service seniority for full-time employees. Time served as a part-time employee or employment under a Federal program, shall not be credited toward full-time seniority for this purpose.

2. With regard to part-time seniority, all uninterrupted part-time employment including periods of authorized leaves of absence, periods of employment prior to a previous layoff, in a part-time budgeted position, shall be counted as continuous Citywide service seniority for part-time employees. However, part-time employees that previously held regular status in a full-time position, in determining continuous part-time Citywide service seniority both part-time service and prior full-time service shall be counted as continuous Citywide service if all employment was uninterrupted.
(MOU 12-20-11)

3. When both full-time and part-time employees are qualified for a part-time position, seniority order shall be determined by whichever employee has the most continuous citywide service based on the following:
a. Full-time employees are provided one year of service credit for every twelve (12) months of continuous full-time service with the City, as further defined in 3.06 D 1. above. b. Part-time employees are provided eight-tenths (0.8) years of service credit for every twelve (12) months of continuous part-time service with the City, as further defined in 3.06 D. 2 above.
(MOU 12-20-11)

4. The timing for employees to exercise their below options shall be made within 48 hours of official notification from the City. Said time requirements may be extended at the discretion of the City. (MOU 12-20-11)

PHASE I
E. Transfer/Demote to Vacancy:

1. Prior to initiating Sections 3.06 F and 3.06 G, the City will transfer/demote any full-time employee, who has been employed by the City in a full-time capacity for less than twenty years and is to be affected by a reduction in force, to another full-time vacant position for which such employee may qualify, prior to initiating the below procedures. For a full-time employee with twenty years or more of full-time City service who is affected by a reduction in force, Section

3.06 E herein will not apply.

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EMPLOYMENT PROVISIONS

2. Prior to initiating Sections 3.06 F and 3.06 G, the City will transfer/demote any part-time employee, who has been employed by the City in a part-time capacity for less than twenty years and is to be affected by a reduction in force, to another part-time vacant position for which such employee may qualify, prior to initiating the below procedures. For a part-time employee with twenty years or more of part-time City service w ho is affected by a reduction in force, Section

3.06 E herein will not apply.
(MOU 12-20-11)

3. In situations where both full-time and part-time employees are affected by a reduction in force, preference to transfer/demote to vacant positions will be given as follows:
a. In situations where more than one employee is affected by a reduction in force and are qualified to transfer to a vacant position(s), the employee with the most continuous Citywide service, if qualified, shall be the first qualified employee to be transferred/demoted.
(MOU 12-20-11)
b. Performance will be considered first, for employees with less than three years continuous service with the City.

4. Employees who are transferred/demoted into a vacant position and are in a (layoff) probationary status pursuant to this section, will not be subject to being bumped by an employee who has less seniority while s/he is in a (layoff) probationary status. (MOU 12-20-11)

PHASE II
F. Order of Reduction in Force: After exhausting the Transfer Provision as set forth in Section 3.06 E (Phase I) the following procedures will apply.
(MOU 12-20-11)

1. By this section, the City is not abrogating the management rights stated in Section 3.06 A and Section 10.06; nor abrogating any other management right not specifically addressed herein.

Once the City has determined which position will be affected by a layoff, prior to laying off City employees, the City will give consideration to reducing temporary agency staffing (non-City employees) that are employed through an employment agency, whom are performing similar work to the position determined to be affected by a lay off. In a reduction in force situation, the following layoff shall be followed:
(MOU 12-20-11)
a. In situations where more than one employee is affected by a reduction in force and are qualified to transfer to a vacant position(s), the employee with the most continuous Citywide service, shall be the first qualified employee eligible to be transferred/demoted. (MOU 12-20-11)

2. Probationary employees with the lowest overall job performance rating category in the affected classifications (Citywide) shall be laid off fi rst and the affected laid-off probationary employee shall exercise their option to demote pursuant to Section 3.06 E; if identical for two or more SEIU MOU CY 2024-25
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employees, then by the employee with the least Citywide seniority, if still equal then by non- discriminatory random selection (such as lottery).
(MOU 12-20-11)

3. Should there be need for further reduction; r egular employees in the affected classifications (Citywide) shall be laid off in the following order:
a. For employees with less than three years of Citywide service as defined by the Determining Length of Seniority section above, the employee with the overall lowest performance rating shall be laid off first and the affected laid-off employee shall exercise their option to demote pursuant to Section 3.06 E; if identical for two or more employees, then by the employee with the least Citywide seniority; if still identical, then by length of service in existing classification; if still identical, then departmental seniority in the affected department, if still equal then by non-discriminatory random selection (such as a lottery). b. For employees with three years or more of Citywide service, as defined by the Determining Length of Seniority section above, the employee with the least continuous Citywide seniority shall be laid off first and the affected laid-off probationary employee shall exercise their option to demote pursuant to Section 3.06 E; if identical for two or more employees, then by the employee with the lowest overall performance rating; if still identical, then by length of service in existing classification; if still identical, then departmental seniority in the affected department, if still equal then by non-discriminatory random selection (such as a lottery).
(MOU 12-20-11)
PHASE III.

G. Bumping: After exhausting the Transfer Provision as set forth in Section 3.06 E (Phase I) and exhausting the Order of Reduction in Force as set forth in Section 3.06 F(Phase II), the following bumping procedures will apply.
(MOU 12-20-11)

1. An employee designated to be laid off (as a result of the Order of Reduction in Force above), may bump into the next lower classification for which the employee is qualified within the same department, if the employee has previously held regular status in such classification with the City. An employee who is bumped shall be laid off in the same manner as an employee whose position is abolished.

2. Employees who have not actually held status in a lower classification shall be allowed to first demote to a vacant Citywide position (Phase I) in an equal or lower classification (salary range), or second to a Citywide position held by a City (new hire) probationary employee (Phase II) in such lower class for which they are qualified but may not bump regular City employees already in the lower classification.
(MOU 12-20-11)

3. Should there be no position to demote to (no vacant position for which the employee is qualified, or no position to bump into), said employee shall be subject to lay off.

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H. Notice: The appointing authority shall send wri tten notice to the last known address of each employee affected by a layoff at least thirty (30) working days prior to the effective date of the action.

The notice shall include the:
(a) reason for the layoff; (b) classes to which the employee may demote, if any; (c) effective date of the action; (d) appeal rights of the employee; and (e) conditions governing retention on and reinstatement from re-employment lists.

I. Payoff of Accruals upon Layoff: Laid off employees are to be paid for all accrued holidays, vacation, personal leave time, compensatory time, and overtime when separated as a result of layoff.

J. Reinstatement of Employees Demoted: Employees with three or more years of service who are demoted as a result of a reduction in force sh all have their names placed on a classification reinstatement list, in the order of their seniority. For those with less than three years of Citywide service, their reinstatement will be based upon the performance evaluations. Vacant positions within a classification shall first be offered to employees on this reinstatement list.

K. Re-Employment of Employees Laid Off: Employees who are laid off and who held probationary or regular City status at the time of layoff shall have their names placed on a re-employment list for classifications in which they previously held status and for classifications at the same or lower salary range for which they qualify in the order of their classification seniority (for those with three or more years in the classification). For those with less th an three years of Citywide service, their re- employment will be based upon the performance evaluations. Vacant positions in such classifications will be offered to eligibles on the re-emp loyment list that qualify for such vacancies prior to an open or promotional recruitment.

1. Once a person on a reinstatement/re-employment list is rehired to a regular position as a result of his/her reinstatement/re-employment rights, his/her name shall be removed from said list for the classification which he/she was re-employed and from all reinstatement/re- employment lists for classifications at the same or lower salary range of the classification in which he/she was re-employed.

L. Duration of Reinstatement and Re-employment Lists: The eligibility of individuals on the reinstatement and re-employment lists shall extend for a period of one year from the initial date of demotion or layoff. Eligibles not responding to written notification of an opening within fifteen working days from the date the notice is mailed to them shall have their names removed from either the reinstatement or re-employment lists.

1. An individual's name may be removed from the reinstatement/re-employment list if any of the following occur:
a. The individual indicates that he/she will be unable to return to employment with the City during the life of the list; or
b. The individual cannot be reached after reasonable efforts have been made to do so.

The City shall utilize certified mail or personal delivery when contacting individuals.

M. Restoration of Benefits upon Re-Employment: Upon re-employment following a reduction in force, a rehired employee will have the following benefits restored:

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1. Prior sick leave accrual balances.

2. Seniority at time of layoff for purposes of determining merit increases, vacation accruals, and future reductions in force.

3. The salary step paid to an employee who is re-employed shall be equivalent to that which the employee was receiving immediately prior to layoff. If the employee chooses to be re-employed in a classification which has a salary range lower than the classification from which he/she was laid off, then salary placement will be made at a point either equivalent to his/her salary immediately prior to layoff, or, if the maximum of the salary range of the position to which the employee is to be re-employed is less than the employee's salary immediately prior to layoff, then the employee will receive the maximum of the salary range.

N. Obligation to Serve Probationary Period: A person appointed from a reinstatement or re- employment list must serve a new one-year probationary period in order to attain regular status if they are appointed to a different classification in which he/she has not previously held regular status or are placed in another department. The employee would be eligible for a merit increase after satisfactory completion of six months of employment in the position, subject to the limitations of the salary range.

1. If the employee should fail to pass probation, his/her name shall be placed back on any reinstatement/re-employment list(s) which the employee had initially been on, prior to his/her appointment into the position for the remainder of the initial one-year period. (MOU 12-20-11)
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ARTICLE IV. COMPENSATION
Section 4.01 Salaries
A. Effective the first full pay period following ratifica tion of this Memorandum of Understanding (MOU), a base salary increase of five percent (5.0%) of the employee’s base salary will be given to those unit members in the employ of the City. If this agreement is ratified and adopted by the City Council by February 20, 2024, this increase shall be effective the first full pay period containing January 1, 2024.
(MOU 02-07-24)
B. Effective the first full payroll period containing January 1, 2025, a base salary increase of five percent (5.0%) of the employee’s base salary will be given to those unit members in the employ of the City.
(MOU 02-07-24)
Section 4.02 Equity Adjustments
The City and SEIU Local 620 are willing to discuss the topic of equity adjustment during regular labor management meetings. In the event the parties are unable to reach an agreement regarding equity adjustments, SEIU retains the ability to request impasse procedures, including fact-finding.

For 2024 and 2025 the Parties specifically agree to the following process, (to start no later than March 1 of the respective year), to review potential equity adjustments:

At the Union’s request, the City will review the salary placement of up to five (5) represented classifications (not including ripple classifications) that meet one or more of the following criteria:
i. Significant turnover;
ii. Difficulty recruiting;
iii. Internal misalignment with classification(s) with similar responsibilities or duties; iv. Range or salary compaction; and/or
v. External misalignment with classification(s) with similar responsibilities or duties within agreed to comparison jurisdictions.

Requests for review will include the following information:
i. Class(es) to be studied;
ii. Which criteria set forth above are applicable;
iii. Supporting data that justifies the request;
iv. Any known or anticipated compaction or “ripple effects” created by an adjustment; v. Percentage increase proposed; and
vi. Estimated cost of salary adjustment requested (including any known benefit cost adjustments).
(MOU 02-07-24)
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Section 4.03 Overtime
(See City Code Sec. 2-20.17 and CAM 76-7)
A. The City reserves the right to schedule overtime work as required in a manner most advantageous to the City and consistent with the public interest and the requirement of municipal employment.

The City further reserves the right to determine appropriate classification for overtime assignment, and those qualified for assignment, and the ability to utilize employees within appropriate classifications from departments other than that requiring the overtime.

B. All time worked over forty (40) hours per week shall be paid at time and one-half the employee’s regular rate of pay. Those employees eligible to receive overtime compensation may receive pay or may elect to receive compensatory time off at a rate equivalent to overtime pay. If required by the terms of a grant, overtime must be compensated as pay.

C. Incidental overtime is not compensable and may not be credited as overtime. The City compensates employees for overtime based on quarter hour increments. Any time worked in less than half of a quarter hour (e.g., 7½ minutes) will be considered de minimus time and will not be compensated, and any time above half of a quarter hour will be rounded up to a quarter hour.

D. Every effort shall be made to allow the compensatory time to be utilized in conjunction with the employee’s regular scheduled days off.

E. Working overtime shall require prior authorization or approval. In emergency situations that necessitate working overtime, the employee must no tify a supervisor as soon as possible, and in no event later than the end of that day upon which the emergency occurred.

F. For Full-time Staff: sick, vacation, comp time, MTO, and holidays shall constitute hours worked for the purposes of calculating overtime.

G. For Part-time Staff: personal leave and holidays shall constitute hours worked for the purposes of calculating overtime.

H. The employer shall give employees a minimum of a four working day notice on any reduction of a work schedule unless otherwise agreed by mutual consent. (MOU 05-21-19)
Section 4.04 Conversion of Compensatory Time
For Full-Time (FT) Employees:

A. The employee may schedule compensatory time off with the approval of the department head for any compensatory time earned.

B. The employee shall be paid for accumulated compensatory time when terminating employment with the City.

C. The maximum accumulation of compensatory time per year shall be one hundred (100) hours. (MOU 11-03-09)
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D. Represented employees performing at an overall rating of at least acceptable or above are eligible to cash-out up to twenty (20) hours of compensatory time at straight time on one occasion anytime during the calendar year. This cash-out benefit shall be made in accordance with Section 5.04.

E. When an employee has accumulated the maximum allowable hours of compensatory time, no further compensatory time shall be accumulated, and the employee shall only be eligible for overtime pay in accordance with this MOU.

Section 4.05 Standby
This section shall NOT be applicable to part-time (PT32) employees.

A. Employees assigned by management to be on standby shall be compensated for standby duty (as opposed to "on call status" assigned by the Court or District Attorney referenced in Section 4.07 On Call or Call Back Time "Overtime" above) at the rate of $3.00 per hour for each hour required to be on said standby, except that no payment shall be paid if the employee fails to respond when called in.
(FT-MOU 12-16-03)
B. Standby duty requires that employees are to:

1. Be ready and take immediate steps to respond within a reasonable time to calls for their service (which would exclude anyone on an approved vacation and/or out sick);

2. Be readily available and reachable by telephone or paging device;

3. Remain within a 30-mile radius of the City; and

4. Refrain from activities which might impair their ability to perform their assigned duties.

C. Employees shall, when called to active duty while on standby, be compensated for such active duty at the rate of time and one-half their regular rate of pay pursuant to MOU Section 4.03 Overtime.

Work time for an employee called to active duty while on standby status shall begin at the time the employee is notified and shall continue until the employee stops work. However, when the employee is entitled to call back pay, the employee will not continue to receive standby pay as the employee shall not be compensated for both call back pay and standby pay simultaneously. On occasions when an employee is called back and completes his/ her assignment and leaves work, and is then called back again, s/he will not receive another minimum if the return is within the original minimum.

D. An employee may exchange (trade) all or any portion of a standby duty assignment in a manner consistent with departmental policy, provided that the replacement is a qualified employee. To assure that replacements are qualified employees, it is required that all standby duty exchanges follow procedures set forth in the Department's Operating Policies and Procedures. Outstanding standby duty exchange paybacks are the responsibility of the individuals involved. Standby duty exchanges are not considered "hours worked" and therefore, do not have to be paid back.

1. “Traded” scheduled standby duty assignments will be “traded” in one-week increments unless otherwise provided for in departmental policy. Employees “trading” scheduled standby duty assignments must have either the appropriate supervisor’s or manager’s approval and must SEIU MOU CY 2024-25
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provide them with notice of said trade at least forty-eight (48) hours prior to the affected assignments. Standby duty compensation will be paid to the employee accepting the traded one-week assignment. Although management will not unreasonably deny such requests, management does retain its rights (under Section 10.06 of this MOU regarding Management Rights and Responsibilities) to administer this program.

2. Notice shall be on a written form acceptable to management which: identifies both employees; specifies the name of the eligible unit employee responsible for the duty; and bears the dated signatures of both employees involved in the trade. Unless otherwise authorized by management, under no circumstance may the same scheduled duty assignment under this section be “traded” more than once. And under no circumstance, unless with the approval of the appropriate supervisor or manager, will an employee “trade” all of their assigned scheduled standby duty and not have to be on standby during a six-month period. (MOU 01-18-11)

1. An employee who owes standby duty exchange time to another employee shall work for the other employee and will not be allowed to “pay” it back. (FT-MOU 12-25-04)
Section 4.06 Emergency Work Response
All City employees are responsible for providing curre nt contact information and responding to work upon call at all times outside the regular work week for response in times of national emergency, civil disorder, or a disaster, or during times when the health, welfare and safety of the public may be in jeopardy as determined by local, state, or federal authorities, and to be compensated for the extra work. (MOU 05-21-19)
Section 4.07 On Call or Call Back Time
A. For employees that are in a forty (40) hour paid status, emergency service call back time will be a minimum of two hours paid at time and one-half comp time or cash at the employer's option.

Emergency service call back time between the hours of 12:01 a.m. and 4:59 a.m. will be a minimum of three hours paid at time and one-half comp time or cash at the employer's option. An employee will only qualify for the three-hour minimum of paid at time and one-half if the majority or entirety of the emergency call back is between 12:01 a.m. and 4:59 a.m.; if less than half of the time is between said hours, the employee will be eligible for the two-hour minimum paid at time and one-half. (MOU 12-20-11)
B. City agrees to provide either two hours overtime compensation or a helper whenever Solid Waste Division employees operating front loaders must pick up on a double day following a holiday.

C. The City agrees to provide off-duty employees who are placed on an "on-call" status by the court or District Attorney for work-related purposes two (2) hours of straight pay for being on-call between the hours of 8:00 AM and 12:00 PM, and two (2) hours of straight pay between the hours of 12:00 PM and 5:00 PM. In the case where the on-call status is interrupted by actually being called to court, the amount of on-call time that has elapsed will be compensated at the straight time and the one and one-half times standard court time will commence with the two-hour minimum beginning with the employee's court appearance.

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COMPENSATION
(FT-MOU 01-03-98)
For Part-Time (PT) Employees:

A. For employees that are in a thirty-two (32) hour paid status, emergency service call back time in excess of forty (40) hours will be a minimum of two hours paid at time and one-half. Emergency service call back time, in excess of forty (40) hours, between the hours of 12:00 a.m. and 5:00 a.m. will be a minimum of three hours paid at time and one-half. (MOU 04-03-18)
B. The City agrees to provide off-duty employees who are placed on an "on-call" status by the court or District Attorney for work-related purposes two (2) hours of straight pay for being on-call between the hours of 8:00 AM and 12:00 PM, and two (2) hours of straight pay between the hours of 12:00 PM and 5:00 PM. In the case where the on-call status is interrupted by actually being called to court, the amount of on-call time that has elapsed will be compensated at the straight time and the one and one-half times standard court time will commence with the two-hour minimum beginning with the employee's court appearance.

Section 4.08 Shift Differential
Weekday Shift Differential
A. This section (weekday shift differential) shall not be applicable to full-time Park Services Officers on a 4/10 alternative work schedule.
(Side Letter 2020-01)
% Employees will be granted a five percent (5%) hourly differential over and above their hourly rate for all hours worked when a majority of t heir regularly scheduled shift hours occur before 8:00 am or after 5:00 pm. Shift differential applies on a daily basis. & Employees actually working a shift the majority of their regularly scheduled shift hours between 12 midnight and 8:00 a.m., two and one-half percent (2.5%) will be added to the five percent (5%) shift differential.
' Employees will only be eligible to receive weekday shift differential when they actually work a qualifying shift, defined as an employee whose regularO\ scheduled shift is a swing or graveyard shift.Nonproductive work hours (i.e., paid leave time or unpaid leave time) shall not qualify for shift differential.
(MOU 12-20-11)
E. To the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(4) and 571.1(b)(3) Special Assignment Pay – Shift Differential.

Weekend Shift Differential
A. Employees who’s regularly scheduled work week includes both Saturday and Sunday (40-hour work week for FT and 32-hour work week for PT32), shall receive a five percent (5%) shift differential for time actually worked (productive hours) during that work week.

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Employees will only be eligible to receive weekend shift differential when they actually work a qualifying shift. Non-productive work hours (i.e., paid leave time or unpaid leave time) shall not qualify for shift differential.
Employees who work on their regularly scheduled day off and who qualify for weekend shift differential will be compensated pursuant to MOU Section Overtime with a five percent (5%) shift differential.
(MOU 12-20-11)
B. Employees whose regularly scheduled work week does not include both Saturday and Sunday (40- hour work week for FT and 32-hour work week for PT32), shall not be eligible for weekend shift differential.

C. To the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(4) and 571.1(b)(3) Special Assignment Pay – Shift Differential.

Section 4.09 Bilingual Pay
(See CAM 1993-02)
A. This differential shall only be paid to those employees who are required by the department head to use both English and Spanish in communicating with the general public while performing the duties of his/her position.

B. The Human Resources Office will test for the skill level required. Parties agree that classifications currently receiving this differential will continue to receive it consistent with department head approval identified in A above.
(MOU 12-21-21)
C. The City agrees to pay full-time eligible employees who demonstrates appropriate skills in both speaking and understanding the Spanish language, at a basic level, a $55 per month salary differential above his/her regular scheduled salary, within the individual's designated classification.

Eligible employees who demonstrate Spanish speaking skills at an advanced level shall receive $100 per month salary differential. The City agrees to a third level of differential ($250/month) for the purposes of extensive written translations of Spanish to English and English to Spanish on a regular and frequent basis.
(MOU 05-21-19)
D. Any eligible part-time employees who demonstrate appropriate skills in both speaking and understanding the Spanish language, at a basic level, shall receive a $30 per month salary differential above his/her regular scheduled salary, within the individual's designated classification.

Eligible employees who demonstrate Spanish speaking skills at an advanced level shall receive $60 per month salary differential. The City agrees to a third level of differential ($100/month) for the purposes of extensive written translations of Spanish to English and English to Spanish on a regular and frequent basis.
(MOU 05-21-19)
E. To the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(4) and 571.1(b)(3) Special Assignment Pay – Bilingual Pay.

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Section 4.10 Longevity Pay
Employees hired before July 1, 2011, and who have continuously been employed by the City will be provided with a five percent (5.0%) longevity pay.
(MOU 12-21-21)
Section 4.11 Move-Up Pay
$ Any employee who temporarily performs the duties of a position in a higher classification for 40 consecutive hours for full-time and 32 consecutive hours for part-time shall continue to receive their base rate of pay. The Department Head or designee shall determine and specifically assign, in writing, an employee to perform significant duties of the higher classification which is vacant due to sick leave, injury leave, vacation, separation or another circumstance pre-approved by the Human Resources department. Any subsequent work (41 hours for full-time or 33 hours for part-time or greater) performed by the employee in the higher classification shall entitle the employee to be paid at the base rate of pay for that classification, consistent with Section C below. % In those instances where training is not involved, and if, in the supervisor’s opinion, an employee is proficient in the higher classification, management has the authority to pay that employee at a higher classification pay rate prior to 40 consecutive hours for full-time or 32 consecutive hours for part- time as pre-approved by the Human Resources Department. & The higher salary rate payable shall commence on the 41 st working hour for full-time or 33rd working
hour for part-time following the temporary reassignment to the performance of duties in the higher classification. The higher rate of pay shall be defined as a five percent increase in pay or step one of the higher classification, whichever is greater.
' If employees temporarily assigned to perform duties of the higher classification does not meet the minimum qualifications of the higher classification or is unable to handle the major duties of the higher classification without any more supervision thDn another would in the same job the employeewill receive the 5% differential pay.
( The assignment shall continue until the City no longer requires the employee to perform the duties of such assignment, to the extent legally permissible, pursuant to Government Code Section 20480. ) During a work period in which a fixed holiday falls, the holiday will be recognized as time worked.

Management shall not rotate assignments among employees to avoid payment of minimum move up pay.
(Side Letter 04-11-12)
* At the end of such assignment the employee performing the temporary assignment shall be returned to their original position and salary range.
+ Nothing contained herein shall apply to an employee who is being trained by the City to qualify for a higher classification.

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Section 4.12 Certifications/Licensing
A. When the City determines that a reclassification of a po sition requires an employee to obtain a specialized license or certificate, or if such a requirement is established for the position by a federal or state agency and/or county or special district during an employee’s employment in the position, the City agrees to assume the cost for such certification or license. The City may pay directly or reimburse the employee is the employee presents proof of payment. This provision shall not apply if the classification is identified as part of the City’s Educational Incentive Program as outlines herein.

B. Employees who are assigned to obtain and maintain a Class B or A license for the operation of specialized equipment that is routinely and customarily utilized in the exercise of their job duties will receive a two and half percent (2.5%) certification pay.

To the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(2) and 571.1(a)(2) Special Assignment Pay – Special Class Driver’s License Pay.

Section 4.13 Educational Incentive Pay
(See CAM 1976-4)
A. All employees upon hire, shall be eligible to receive the following education incentive pay according to CAM 76-4 when said education is in addition to the regular requirements of the job specification and is work-related:
x AA Degree or 60 recognized college unit or equivalent = 2½% x BA Degree = 5%
x MA Degree = 5%
For Full-Time (FT) Employees:

A. Upon the approval of the City Manager, educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specifications and is work- related. An employee may not receive more than a five percent (5%) increase.

B. Educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specifications for Water Resources Operators, Water Systems Operators, and Wastewater Treatment Plant Operators. For the classifications listed above, those employees who achieve certification above the requirements contained in the job specification for that position will be eligible for 2.5% incentive pay for each certificate achieved. An employee may not receive more than a maximum total of 5% educational pay from all sources. (MOU 02-17-15)
C. For the classifications listed above, those employees who possesses a certification that is in addition to that which is required to meet minimum job requirement and utilized in the job specification for that position and City service shall be eligible for 1.5% incentive pay for each certificate achieved.

An employee may not receive more than a maximum total of 5% educational pay from all sources.

This incentive is limited to only unit members hired prior to December 13, 2014.

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2. For example: A Water Systems Operator II possesses a Treatment I and Distribution II certification, the Distribution II certification does not qualify the Operator for the incentive as it is minimum job requirement; however, the possession of a Treatment I qualifies the Operator for the 1.5% incentive pay because this certificate is in addition, but not exceed, the minimum qualifications.
(MOU 02-17-15)
D. Educational incentive pay shall be paid in addition to regular pay when education is in addition to the requirements of the job specifications for Water Distribution Supervisor, Water System Operator I, and Water System Operator II. For the classifications listed above, those employees who achieve certification above the requirements contained in the job specifications for the above stated position will be eligible for 2.5% incentive pay for each certification achieved. An employee may not receive more than a maximum total of 5% educational pay from all sources. (FT-MOU 11-03-09)
E. Upon approval of the City Manager, educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specification for Building Permit Technicians. Building Permit Technicians who have three years’ experience with a public sector permitting agency performing permit fee calculations, reading blueprints of minor construction projects, and are conversant with the International Building Code and who have completed a three- unit semester International Building Code course with a passing grade of “C” or better, are eligible for 2.5% incentive pay. Building Permit Technicians who are eligible to receive the 2.5% incentive pay and have five years’ experience and have obtained their ICBO or International Code Council (ICC) Building Permit Technician Certification will be eligible for 5% incentive pay. An employee may not receive more than a maximum total of 5% education pay from all sources.

F. Educational incentive pay shall be paid in addition to regular pay when education is in addition to the regular requirements of the job specification for Code Compliance Officer, Building Inspector or Plans Examiner. Code Compliance Officers, Building Inspectors or Plans Examiners who have two ICBO, ICC or IAPMO certifications (in plumbing, mechanical, electrical, building or plan examiner) plus two years’ experience as a Code Compliance Officer, Building Inspector or Plans Examiner with the City of Santa Maria shall be entitled to receive 2.5% incentive pay. Code Compliance Officers, Building Inspectors or Plans Examiners who have four ICBO, ICC or IAPMO certifications or combination certifications (in plumbing, mechanical, electrical, building or plan examiner) plus four years’ experience as a Code Compliance Officer, Building Inspector or Plans Examiner with the City of Santa Maria shall be entitled to receive 5% incentive pay. To retain the incentive pay, each certificate holder must pass a re-examination every three years, as the new codes are published.

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H. The City agrees to extend a 5% educational incentive pay benefit in addition to regular pay when education is in addition to the requirements of the job specifications for Special Districts Technician and Special Districts Supervisor in the Recreation and Parks Department, and other job specifications, where the certification is desired in order to perform the key functions of the position and deemed appropriate by the City Manager for employees that have a Qualified International Society of Arboriculture (“ISA”) Certified Arborist Certificate such as ISA Certified Arborist, ISA Certified Arborist Utility Specialist, ISA Certified Arborist Municipal Specialist, ISA Certified Master Arborist, ISA Tree Risk Assessment Qualification. It is agreed that the process to decide who is eligible to receive the 5% incentive pay will be developed through the Labor/Management process. (Side Letter 05-21-22)
For Part-Time (PT32) Employees:

Upon the approval of the City Manager, employees will be eligible for educational incentive pay in addition to regular pay when education is in addition to the regular requirements of the job specifications and is work-related. An employee may not receive more than a five percent (5%) increase.

Retention of Incentive Pay Increase
A. Any employee who received an unsatisfactory perso nnel evaluation shall automatically lose the additional pay increase and shall not be eligible to reapply for a one-year period or the duration of the Y-rating, whichever is less.

B. A 30-day notice shall be given the employee in writing prior to his/her losing the educational incentive pay.

C. It should be noted that this program is not in an y way related to the City’s regular pay classification program and has no bearing on step raises.
(MOU 03-05-13)
Section 4.14 Educational Tuition Reimbursement
(See CAM 1976-4)
A. All employees are eligible for tuition and book reimbursement of approved job-related courses up to 50% of the total cost if a grade of "C" or better is obtained.

B. The maximum amount of tuition reimbursement in any calendar year will be $500. (FT-MOU 12-25-04)
C. Receipts must be received by the City for processing within 60 days of course completion. (MOU 12-17-13)
Section 4.15 Payroll Step Plan
(City Code Sec. 2-20.06 & CAM 1972-6)
For Full-Time (FT) Employees:

After satisfactory completion of a new hire probationary period (26 completed pay periods), step increases shall be based upon satisfactory performance in the prior step and shall become effective on SEIU MOU CY 2024-25
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the first day of the pay period in which the employee's anniversary falls, absent documented performance reasons for denial.
(MOU 05-21-19)
For Part-Time (PT32) Employees:

After satisfactory completion of a new hire probationary period (26 completed pay periods), step increases for part-time employees shall be based upon satisfactory performance and completion of 1,664 hours in the prior step and shall become effective on the first day of the pay period in which the employee's anniversary falls, absent documented performance reasons for denial. (MOU 05-21-19)
Section 4.16 "Y" Rate
Performance-related “Y” rating shall be when an employee who is not performing up to the acceptable standards set for his/her job may be "Y" rated, so that s/he would not receive their next salary range step increase and shall have any educational incentive and cash-out privileges suspended during their “Y” rating period. If and when his/her performance comes up to the standard level, s/he would then have the "Y" rating removed.
(FT-MOU 12-25-04)
(Resolution No. 3112, 01-01-71)
Section 4.17 Payroll and Pay Period
The City will provide a bi-weekly pay program which provides for pay and the deposit every other Friday and provides for the employee’s check to be automatically deposited in banks, savings and loan, or credit unions chosen by the employee. Employees' checks will be deposited with the appropriate bank, etc., by noon of the payday.
(MOU 12-20-11)
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ARTICLE V. LEAVES – PAID AND UNPAID
Section 5.01 Holidays
(See City Code Sec. 2-20.20 and CAM 1978-2)
A. For employees separating service or starting during the calendar year, floating holidays will be pro- rated (rounded to the nearest half-hour) based on the number of full pay periods elapsed or remaining during the payroll year. If an employee, prior to separating service, used more floating holiday time than the pro-rated amount for the payroll year, the excess used floating holiday time will be deducted from vacation leave or personal leave hours, then if needed from the employee’s final paycheck without the necessity of the City securing a judgment. (Side Letter 02-04-14)
For Full-Time (FT) Employees:

1. The City will recognize seven (7) (eight (8) hour) holidays: New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, the day after Thanksgiving Day, and Christmas. (MOU 12-21-21)

2. Employees will be eligible to receive, on a pro-rated basis (rounded to the nearest half-hour), six (6) additional days (forty-eight [48] hours) of floating holiday time on the first payroll period in the payroll calendar year to be scheduled off by formal request of each individual employee with the approval of the department head.
(MOU 02-07-24)
a. The Solid Waste Landfill will be closed to business on Memorial Day. b. Refuse will not be collected as Solid Waste Division employees will recognize the following holidays: New Year's Da y, Fourth of July, Labor Day, Thanksgiving, and Christmas.
(FT-MOU 01-01-77)

3. Effective the first week of each payroll year, employees are eligible to cash-out up to a maximum of forty-eight (48) hours of floating holiday time on one occasion anytime during the calendar year for processing no later than the second to the last pay period ending in each payroll calendar year.
(MOU 03-05-13)

4. In addition to the time worked on a fixed scheduled holiday, employees will be paid at time and one-half in comp time or cash at the employer's option, resulting in a total of double time and one half.
(MOU 12-20-11)
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For Part-Time (PT32) Employees:

1. The City will recognize seven (7) (six (6) hour) holidays: New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, the day after Thanksgiving Day, and Christmas.

Employees will be eligible to receive, on a pro-rated basis (rounded to the nearest half-hour), thirty–eight (38) hours of floating holiday time on the first payroll period in the calendar year to be scheduled off by formal request of each individual employee with the approval of the department head.
(MOU 02-17-15)

2. Effective the first week of each payroll year, employees are eligible to cash-out up to thirty-eight (38) hours floating holiday by request on one occasion anytime during the calendar year for processing no later than the second to the last pay period ending in each payroll calendar year. (Side Letter 02-07-24)

3. Any floating holiday hours remaining on the boo ks at the end of the final payroll period of the calendar year will automatically be cashed out and included in the last payroll check of the calendar year.
(Side Letter 05-23-12)
Section 5.02 Closing of City Offices
All City offices and departments whose continuous functioning is not essential to the public welfare, and at the direction of the City Manager, shall be closed to the public on every Saturday, every Sunday, and every holiday which is City designated. If, however, a department head determines that the functioning of said department is necessary on any such days in order to avoid unreasonable inconvenience to the public, said department head may with approval of the City Manager, direct that such department remain open with only such personnel present as s/he finds necessary. (MOU 05-21-19)
Section 5.03 Vacations
(See City Code Sec. 2-20.19 and CAM 1971-5)
This section shall not be applicable to part-time (PT32) employees.

The City agrees to modify the vacation schedule as follows:

YEARS

PRESENT YEARS PRESENT
0-5 10 da ys 13 19
6 12 14 20
7 13 15 20
8 14 16 20
9 15 17 20
10 16 18 20
11 17 19 20
12 18 20 plus 21
(FT-MOU 01-01-82)
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A. After six months of employment, an employee shall be entitled to take all vacation accrued to him/her. However, prior to the six-month mark, in the event there is a holiday, an employee on a 9/80 schedule may use one (1) hour of vacation to make up for the ninth (9 th) hour.
(MOU 05-21-19)
B. The maximum amount of vacation accumulation at any one time for an employee shall be 336 hours.

When an employee reaches the maximum allowable vacation credit, no additional vacation credit shall be accrued until the vacation balance is below the maximum.

C. Vacation usage may not exceed the accrued vacation balance reported at the end of the prior pay period.

D. Employees whose vacation balances exceeded 240 hours on December 25, 1993, had all hours over 240 placed in a separate account for their use as time off or for pay off when the employee separates from City service.

E. Each calendar year SEIU employees performing at an overall rating level of at least acceptable or above are eligible to cash-out up to forty (40) hours of vacation time at straight time on one occasion anytime during the calendar year so long as they have (after said cash-out) a minimum vacation balance of at least forty (40) hours on the books. This cash-out benefit shall be made in accordance with Section 5.04.
(MOU 05-21-19)
F. The City agrees to reinstate vacation accrual rates for previous years of service for former City employees who have completed their rehire probationary period. (MOU 12-20-11)
Section 5.04 Constructive Receipt
A. Employees may receive a cash payment for unused vacation, personal leave and/or compensatory time provided they meet the requirements set forth in the applicable provision of the MOU and abide by the below.
(MOU 05-21-19)
B. Employees will have the option to declare their intent to cash out accrued leave under the following conditions in accordance with Internal Revenue Code Section 451:
(MOU 05-21-19)

1. Hours cashed out shall be paid at straight time.
(MOU 05-21-19)

2. By December 1 of each year, employees can declare their intent to cash out the leave (or a portion of the leave) they earn during the following payroll calendar year. For example, elections made by December 1, 2019, shall apply to hour accrued in 2020. (MOU 05-21-19)

3. The employee can choose any pay period(s) during the year to receive the elected cash out and must declare the selected pay period for cash out at the time of election.

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(MOU 05-21-19)

4. Once an election is made it cannot be rescinded.
(MOU 05-21-19)

5. The employee will be responsible for making sure the required number of hours to be cashed out are available at the time of each cash out. If an employee has not met the requirements, the employee will not be eligible for that cash out during the year. (MOU 05-21-19)

6. Employees will be eligible for partial cash outs if the full amount of hours elected are not available at the elected time of cash out. For example, if an employee elects to cash out 40 vacation hours during the first pay period in November but only 20 hours are available at that time, 20 hours would be cashed out.
(MOU 05-21-19)

7. Employees will be required to complete the City’s standardized election form. (MOU 05-21-19)

8. Failure to submit an irrevocable election form by December 1 of each year shall be the same as not electing to cash out leave during the following payroll calendar year. (MOU 05-21-19)
Section 5.05 Sick Leave
(See City Code Sec. 2-20.21)
This section shall not be applicable to part-time (PT32) employees.

A. The employee may be requested to provide proof of the necessity for sick leave for three consecutive days or more.
(FT-MOU 01-01-76)
B. Sick leave will be granted to employees when they are incapacitated for the performance of duties by sickness, injury; or for medical, dental, or optical examination or treatment. (FT-MOU 01-01-79)
C. The City will make new employees eligible for sick leave as accumulated. (FT-MOU 01-01-82)
D. The City agrees to reinstate unused sick leave balances for former City employees upon receiving documented proof from the employee as to the amount of sick leave that was unused at the time of separation for said former City employees who have returned to City employment and have completed their probationary period.
(MOU 11-03-09)
E. The sick leave incentive program compensates employees at the rate of 50% for all accrued sick leave beyond 240 hours to a maximum of 960 hours when the employee leaves City service upon regular retirement, disability retirement, or death.

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F. The City shall retire an employee prior to the exhaustion of sick leave in conjunction with an industrial or non-industrial injury upon a determination that the employee's condition is permanent and stationary for disability retirement purposes. The employee's unused sick leave shall be compensated pursuant to the terms of the City's sick leave incentive program as described above.

These provisions are intended to contravene Government Code Section 21025.2 insofar as it provides that an employee's disability retirement will not commence until all sick leave benefits are exhausted.
(FT-MOU 12-16-03)
G. Sick leave accumulation shall be granted at the rate of eight hours for each pro-rated calendar month of service while on a paid status.

H. Up to five days (40 hours) per incident, may be used for family bereavement leave. Employees shall be able to utilize any accrued leave banks for bereavement leave. The term "family" in this subsection shall be defined as anyone per California Labor Code Section 245.5 (4) (c).

The above referenced bereavement leave will also apply to leave for reproductive loss event, defined as a failed adoption, failed surrogacy, miscarriage, stillbirth, or an unsuccessful assisted reproduction. If an employee experiences more than one reproductive loss event within a 12- month period, the employer is not obligated to grant a total amount of reproductive loss leave time in excess of 20 days within a 12-month period.
(MOU 02-07-24)
I. An employee may use up to half of their annually accrued sick leave for family illness per California Labor Code 233 and 245.5 (4) (c). Additional sick leave may be used for family illness upon approval through Human Resources.

Section 5.06 Unauthorized Absence - Automatic Termination A. Any employee absent from his/her position for more than three (3) working days, without notification or prior permission of his/her department head, may be considered to have automatically terminated his/her employment with the City. Prior to separation from employment, the City shall serve a Notice of Intent upon the employee, by personal delivery or by depositing said notice in the U.S. Mail. The employee has five (5) calendar days from personal service, or eight (8) calendar days from date of mailing, to request a hearing before the City Manager or his/her designee. The decision of the City Manager or his/her designee is final. The employee may respond verbally or in writing, prior to the automatic termination provision being invoked. At this meeting, the employee will be allowed to provide written and/or oral information concerning, but not limited to:

1. Whether or not the employee obtained prior permission for their absence; or

2. Any other circumstances that would excuse the failure of a notification of the absence.

B. The final determination will be based upon the reasons furnished by the employee to the appointing authority for not having obtained prior permission. If the employee fails to provide a valid reason for absence, the determination of the appointing authority shall be final. (MOU 05-21-19)
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Section 5.07 Personal Leave
(See City Code Sec. 2-20.21.1)
This section is applicable to Part-time employees only.

A. Each part-time employee will be eligible to accrue, on a pro-rated basis, the following amount of personal leave hours on an annual basis, based on working a 32-hour workweek:

YEARS EARNED
0-5 128 hours
6 140 hours
10 164 hours
15 188 hours
20 194 hours
B. The maximum personal leave accumulation at any one time for a part-time employee shall be 288 hours. When an employee reaches the maximum allowable personal leave credit, no additional personal leave credit shall be accrued until the personal leave balance is below the maximum.

Personal leave time shall only be used to compensate for time-off to equal thirty-two (32) hours in a work week.
(MOU 02-17-15)
C. Each calendar year SEIU employees performing at an overall rating level of at least acceptable or above are eligible to cash-out up to thirty-two (32) hours of personal leave time at straight time on one occasion anytime during the calendar year so long as they have (after said cash-out) a minimum personal leave balance of at least thirty-two (32) hours on the books. This cash-out benefit shall be made in accordance with Section 5.04.
(MOU 05-21-19)
D. Personal leave shall be generally defined as paid leave time to be used for personal time off, vacation or sick leave types of uses, or family ber eavement leave. Up to five days (32 hours) per calendar year may be used for family bereavement leave charged to personal leave. (MOU 11-03-09)
E. An employee may use up to half of their annually accrued personal leave for family illness. The term "family" in this subsection shall be defined in accordance with California Labor Code Section 233 and 245.5 (4) (c).

F. Evidence, in the form of a physician’s certificate or otherwise, may be required for three (3) consecutive days or more in determining the adequacy of reasons for any employee’s absence during a time for which personal leave is requested to be taken as sick leave.

G. Employees promoted to full-time positions, or otherwise separate from City service shall have all personal leave time cashed-out on the effective date of such promotion or separation. (MOU 12-21-21)
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RETIREMENT
ARTICLE VI. RETIREMENT
Section 6.01 Retirement
A. For those unit members in the employ of the City prior to July 1, 2011, City agrees to provide the California Public Employees’ Retirement System (CalPERS) “2.7% at 55” retirement formula based on the CalPERS single highest year (one-year final compensation) retirement formula. (MOU 04-03-18)

1. Effective with the first pay period of the 2018-19 fiscal year, full-time and part-time employees covered by the 2.7% at 55 retirement formula shall contribute two percent (2%) of the members’ contribution to CalPERS. The City agrees to report to CalPERS the six percent (6%) employer paid members contribution (EPMC) benefit as special compensation for retirement purposes for full-time employees.
(MOU 04-03-18)

2. In accordance with Government Code 20516(a), effective after a CalPERS election process is successfully concluded, full-time and part-time employees covered by the 2.7% at 55 retirement formula shall contribute an additional two percent (2%) cost-share to CalPERS. (MOU 05-21-19)

3. In accordance with Government Code 20516(a), effective December 21, 2019, full-time and part-time employees covered by the 2.7% at 55 retirement formula shall contribute an additional two percent (2%) cost-share to CalPERS.
(MOU 05-21-19)

4. In accordance with Government Code 20516(a), effective December 19, 2020, full-time and part-time employees covered by the 2.7% at 55 retirement formula shall contribute an additional two percent (2%) cost share to CalPERS for a total of eight percent (8%). (MOU 05-21-19)
B. The City shall also provide the CalPERS military service credit be nefit. Eligible employees shall purchase said service credit at their own option.

C. The City will also provide the retirement benefit option called the "Fourth Level 1959 Survivor's Benefits," Section 21574 of the CalPERS retirement system as well as the Pre-Retirement Optional Settlement 2 Death Benefit, Section 21548.

D. The City will provide the CalPERS unused sick leave conversion benefits plan. Full-time City employees will retain the option to be compensated at the rate of 50% for all accrued sick leave beyond 240 hours to a maximum of 960 hours when the employee leaves City service upon regular retirement, disability retirement, or death; and/or to convert the remaining unused sick leave to the CalPERS retirement benefits plan.
(MOU 12-20-11)
E. As defined under the Public Employee Pension Re form Act (PEPRA), for “classic” employees hired after July 1, 2011, the City shall provide the CalPERS 2% at 55 retirement benefit, based on the SEIU MOU CY 2024-25
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last 36 months of employment (three-year average highest compensation), and the employees shall be required to pay the entire members contribution.
(MOU 03-05-13)

1. Effective after a CalPERS election process is successfully concluded, full-time and part-time employees covered by the 2% at 55 retirement formula shall contribute an additional half percent (0.5%) of the employer contribution to CalPERS, increasing the contribution from seven percent (7%) to seven- and one-half percent (7.5%).
(MOU 04-03-18)
F. As defined under the Public Employee Pension Reform Act (PEPRA), “non-classic” employees (aka new members) hired after January 1, 2013, shall be covered under the CalPERS 2% at 62 retirement benefit, based on the last 36 months of employment (three-year average highest compensation), and the employees shall pay fifty percent (50%) of the total “normal” cost of the benefit (as determined by CalPERS annually), through a payroll deduction. Eligibility for other benefits provided to classic employees under this MOU through CalPERS (as stated above) shall be determined by the provisions of PEPRA for “non-classic employees” aka new members. (MOU 03-05-13)

1. Effective after a CalPERS election process is successfully concluded, full-time and part-time employees covered by the 2% at 62 retirement formula shall contribute an additional half percent (0.5%) of the employer normal cost to CalPERS, increasing the contribution from six and one quarter percent (6.25%) to six and three quarters percent (6.75%). (MOU 04-03-18)
Section 6.02 Deferred Compensation
(See Section 7.03- Post Employment Health Plan).

The City will provide a deferred compensation plan to employees. (FT-MOU 12-25-04)
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INSURANCE
ARTICLE VII. INSURANCE
Section 7.01 Medical, Dental, and Optical Insurance
(See City Code Sec. 2-10.01 through 2-10.07)
For Full-Time (FT) Employees:

A. Retired employees shall be eligible for City health insurance at employee's cost until eligible for Medicare benefits.
(FT-MOU 01-01-82)
B. All retired employees and annuitants receiving an allotment from CalPERS shall be eligible for health insurance coverage. On behalf of retired employees and annuitants, the City will pay the amount that’s mandated by the California Public Employees’ Medical and Hospital Care Act (PEMHCA).

C. A new full-time employee shall be eligible to enroll for medical insurance upon his/her first day of employment. The effective date of coverage may vary for new employees based upon required earnings/premium deductions in the month prior to the benefit commencing. (FT-MOU 12-25-04)
D. The City currently provides employee medical insurance through the CalPERS Public Employees’ Medical and Hospital Care Act (PEMHCA). As a condition of participation in the PEMHCA plan, the CalPERS Board determines an annual Minimum Employer Contribution (MEC). The City will contribute the PEMHCA as required by per month per employee to be used solely toward City- sponsored employee medical benefits. For 2024, the MEC is $157 per month. (MOU 02-07-24)
E. In addition to the above stated contribution, effective the payroll period in which deductions are made for the January 2024 medical premium rates, the City shall provide a pro-rated monthly optional medical insurance contribution regardless of the medical plan chosen, up to the amounts listed below at the times stated:

Employee Only $ 642.44
Employee plus one $1,441.88
Employee plus two $1,908.24
(MOU 02-07-24)
If this agreement is ratified and adopted by the City Council by February 20, 2024, these rates shall be effective retroactively the pay period in which deductions are made for January 2024.

F. Effective the payroll period in which deductions are made for the January 2025 medical premium rates, the City shall increase its contributions to cover the increase in the cost for CalPERS Gold (all three tier levels) for the 2025 calendar year only.:

MOU 12-21-21)
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The City shall provide a pro-rated cash-in-lieu option to those employees hired before February 4, 2017, who do not elect to participate in the PEMHCA medical insurance plan provided they are in compliance with the below stated evidence of coverage provision. If an employee is in a paid status, is eligible to not participate in the PEMHCA medical insurance plan and elects the pro-rated cash-in-lieu option, the employee will receive $405.00 on a monthly basis. Employees hired on or after February 4, 2017, will not be eligible for the cash-in-lieu option. Employees hired into a full-time capacity directly from a part- time capacity and receive cash-in-lieu as a part-time employee will be eligible to receive the cash-in- lieu as a full-time employee.
(MOU 02-07-17)

1. To establish eligibility for the cash-in-lieu option, employees who do not elect to use the City- sponsored medical benefits shall provide evidence of major medical insurance coverage and sign a City provided form certifying that they have other continuing major medical insurance coverage in compliance with Federal and State law and regulations. Once eligibility has been established, to maintain continued eligibility to receive the cash-in-lieu option employees shall provide said documents prior to January 31st on an annual basis, or as requested by the City.

A. All new part-time employees shall be eligible to enroll for medical insurance upon his/her first day of employment. The effective date of coverage may vary for new employees based upon required earnings/premium deductions in the month prior to the benefit commencing.

B. The City currently provides employee medical insurance through the CalPERS Public Employees’ Medical and Hospital Care Act (PEMHCA). As a condition of participation in the PEMHCA plan, the CalPERS Board determines an annual Minimum Employer Contribution (MEC). The City will contribute the MEC as required by PEMHCA per month per employee to be used solely toward City- sponsored employee medical benefits. For 2024, the MEC is $157 per month. (MOU 02-07-24)
C. Effective the payroll period in which deductions are made for the January 2024 medical premium rates, the City shall provide a pro-rated monthly op tional health insurance contribution regardless of the medical plan chosen, up to the amounts listed below:

Employee Only $ 642.44
Employee plus one $ 705.56
Employee plus two $ 775.23
(MOU 12-21-21)
If this agreement is ratified and adopted by the City Council by February 20, 2024, these rates shall be effective retroactively the pay period in which deductions are made for January 2024.

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employee only, and apply that increased amount to the other two tiers for the 2025 calendar year only. For example, if employee only increases $25.00, the City will increase the contribution amounts above for employee plus one and employee plus two by $25.00 each.

E. The City shall provide a pro-rated cash-in-lieu option to those employees hired before February 4, 2017, who do not elect to fully participate in the PEMHCA medical insurance plan, provided they are in compliance with the below stated evidence of coverage provision. If an employee is in a paid status and is eligible to not participate in the PEMHCA insurance plan and elects the pro-rated cash- in-lieu option, the employee will receive $265.00 on a monthly basis. Employees hired on or after February 4, 2017, will not be eligible for the cash-in-lieu option. (MOU 05-21-19)

The employee must notify the City within 30 days of the loss of other minimum essential coverage. The cash-in-lieu option shall no longer be payable if the employee and family members cease to be enrolled in other minimum essential coverage. (MOU 05-21-19)
Dental and Optical Insurance
A. The City will make available a dental plan and optical plan for the employees to participate in. New employees shall be eligible for dental and optical insurance upon his/her first day of employment.

The effective date of coverage may vary for new employees based upon required earnings/premium deductions in the month prior to the benefit commencing.

B. The dental insurance benefit annual coverage will be $2,000. (MOU 12-20-11)
C. The City will pay the full cost of the monthly dental premium for full-time (FT) and part-time (PT32) employee only coverage. For full-time employees only, the City will pay fifty percent (50%) of the cost for family coverage. Part-time (PT32) employees will be eligible to participate in the family coverage program and shall pay the difference between the cost of premium between employee only and family coverage.
(MOU 02-07-24)
D. The City will make available an optical plan for the employees to participate in. Cost of the optical plan shall be covered by the employee.

Section 7.02 Life and Disability Insurance
For Full-Time (FT) Employees:

A. A new full-time employee shall be eligible for life and disability insurance upon his/her first day of employment.

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(FT-MOU 12-16-03)
B. The City provides a Premium Conversion Program, or Premium Only Plan/"POP", which provides employees the opportunity to pay their share of insurance premiums for qualified benefits through a payroll reduction using before-tax dollars.

C. Concurrent with the implementation of the Premium Conversion Plan, the City agrees to match contributions made by employees to a supplemental life insurance program to a maximum of $7.00 per month. In order for an employee to take advantage of a City contribution, the employee must participate and contribute money to the program.
(FT-MOU 01-01-90)
D. The City provides employees with $50,000 life insurance plus $50,000 AD&D insurance.

E. The City pays a flat fee for Life Insurance of $4.91 bi-weekly for employee only and $5.06 for employee and dependents.

F. Employees shall participate in the City's Short-Term and Long-Term Disability (LTD) and shall pay the premium on the first $3,000 of monthly salary. The City shall be responsible for paying the premium on salary in excess of $3,000 per month.
(FT-MOU 12-25-04)
G. The City provides a short-term disability plan at 66 2/3% of weekly earnings for employees to a maximum of $1,154 per week.
(MOU 12-20-11)
H. The City provides a long-term disability plan at 66 2/3% of monthly earnings for employees to a maximum of $5,000 per month.
(FT-MOU 12-16-03)
I. The City and SEIU agree to meet no later than January 15, 2024 to evaluate supplementing the City’s short-term disability insurance. In the event that an agreement on supplemental short-term disability insurance cannot be reached by March 1, 2024, the City shall initiate the process for allowing SEIU members to opt into the State of California State Disability Insurance (SDI) program.

As part of these discussions, the City will evaluate the amount of sick leave which will be allowed for the care of a family member on a related leave of absence.

For Part-Time (PT32) Employees:

A. The City provides employees with $25,000 life insurance plus $25,000 AD&D insurance.

B. The City provides a Premium Conversion Program, or Premium Only Plan/"POP", which provides employees the opportunity to pay their share of insurance premiums for qualified benefits through a payroll reduction using before-tax dollars.

C. A new part-time (PT32) employee shall be eligible for life and disability insurance upon his/her first day of employment.

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D. Employees shall participate in the City's Short-Term and Long-Term Disability (LTD) and shall pay the premium on the first $3,000 of monthly salary. The City shall be responsible for paying the premium on salary in excess of $3,000 per month.

E. The City and SEIU agree to meet no later than January 15, 2024 to evaluate supplementing the City’s short-term disability insurance. In the event that an agreement on supplemental short-term disability insurance cannot be reached by March 1, 2024, the City shall initiate the process for allowing SEIU members to opt into the State of California State Disability Insurance (SDI) program.

Section 7.03 Post-Employment Health Plan
A. This section shall not be applicable to part-time (PT32) employees.

B. The City agreed to report to CalPERS the employer paid members contribution (EPMC) benefit as special compensation for retirement purposes for full-time employees, resulting in the elimination of the City’s $35 per month contribution to the Post Employment Health Plan. (MOU 04-03-18)
C. The City agrees to pay $4.62 per pay period to those employees who have existing Post Employment Heath Plan accounts with Nationwide.
(MOU 05-21-19)
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UNIFORMS AND EQUIPMENT
ARTICLE VIII. UNIFORMS AND EQUIPMENT
Section 8.01 Uniforms and Equipment; Improper Use
(See CAM 1976-2)
A. The provision listed below shall pertain to employees who are required to wear uniforms:

1. "If employees, during the normal course of their duties, are involved in an incident within their scope of employment wherein their personal property or equipment is damaged, destroyed or taken as a direct result of the incident, the employee may request the Department Head to investigate the facts surrounding the incident. If the Department Head is satisfied that the facts of the incident occurred within the scope of employment of the employee, and the employee was exercising good judgment at the time of the incident, s/he shall forward to the City Manager a report recommending just compensation."
B. Employees should refrain from wearing, during the normal course of their duties, valuable and expensive jewelry, as replacement cost may not fully compensate for the loss of the item in question.

Maximum replacement cost for glasses (prescription or sun) shall be one hundred and twenty-five dollars ($125) and for all other items seventy-five dollars ($75). (FT-MOU 12-16-03)
C. The improper use of City equipment and/or uniforms for other than City work shall constitute an illegal use of public property and appropriate disciplinary action shall be taken against violators. (FT-MOU 01-01-76)
Section 8.02 Uniform Allowance
For “classic” employees, as defined by PEPRA, for CalPERS purposes, the value of City-provided uniforms will be determined by using the average per pay period cost of said uniforms, for personnel required by this MOU to wear a uniform. The average cost will be calculated by using the annual fiscal year contractual rate from the current provider of uniforms (for all eligible personnel), dividing that annual cost by the number of eligible personnel, and dividing that result by the number of pay periods in the fiscal year. The per pay period average cost will be updated as needed based upon the provider’s contractual rate for the previous fiscal year.
(MOU 03-05-13)
For Full-Time (FT) Employees:

A. Field employees, except Fleet Services and Wastewater, will be provided five changes of uniforms per week. Either coveralls or shirts and trousers may be worn at the option of the employee. Parks employees wearing shirts and trousers will also be provided with up to two sets of coveralls. The necessity for the second set of coveralls is to be determined at the discretion of the department head. All field personnel will be required to wear the uniform at all times unless the wearing of the uniform would be hazardous to a particular type of work. (MOU 12-17-13)
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UNIFORMS AND EQUIPMENT
B. Fleet Services and Wastewater plant employees will be provided with three changes of coveralls.

Utilities Department field employees shall wear uniform shirts and trousers, which the City shall provide and launder.

C. All field employees, except employees in the Utilities Department, shall wear uniform shirts, which the City shall continue to provide and launder. The City shall no longer provide or launder uniform pants, except for safety related circumstances. Non-Utilities Department employees shall provide and wear solid blue pants or blue jeans.

D. The City agrees to allow supervisory employees in the Streets and Facilities Division, Parks Division, and Utilities the option not to wear uniforms. Employees shall declare in advance to exercise the option not to wear uniforms for the term of the agreement.

E. The City agrees to discontinue the requirement for the following classifications in the Police Department to wear uniforms: Account Clerk, Administrative Assistant and Office Assistant. (MOU 05-21-19)
F. The City will furnish each new employee assigned to the Records Bureau who is required to wear a uniform, an initial issue of uniforms consisting of five navy blue polo shirts (any combination of long/short sleeve), five pairs of black pants (Dockers, Dickeys, Riders or other brand acceptable to Police Administration, one black cardigan style sweater and a name tag. The City agrees to replace normally worn/damaged polo shirts, pants, and sweater as needed upon inspection and approval by a management-level supervisor; with a maximum replacement of any combination of five shirts/pants and one sweater per fiscal year. Empl oyees shall be responsible for the upkeep and maintenance of said uniform.
(MOU 11-03-09)
G. The City will furnish Property/Evidence Clerks with two uniform polo shirts and two uniform pants, and the City agrees to replace normally worn or uniforms that are damaged while in the line of duty, on an ongoing basis as approved by the department head.

H. The City will furnish each Park Services Officer an initial issue of uniforms consisting of two uniform shirts, two polo shirts, two trousers, one jacket, one utility belt, and the appropriate body armor. Park Services Officers will be required to wear the uniform at all times, and they will be responsible for the upkeep and maintenance of said uniform, and the City agrees to replace normally worn or uniforms that are damaged while in the line of duty, on an ongoing basis as approved by the department head.

I. The City will furnish the Code Compliance Supervisor and each Code Compliance Officer with an initial issue of uniforms consisting of two uniform shirts, two polo shirts, two trousers, one jacket, one utility belt, and the appropriate body armor, and the City agrees to replace normally worn or uniforms that are damaged while in the line of duty, on an ongoing basis as approved by the department head. The Code Compliance Supervisor and Code Compliance Officers will be required to wear the uniform at all times, and they will be responsible for the upkeep and maintenance of said uniform. The City agrees to provide a pro-rated bi-weekly uniform allowance of $15.38 to the Code Compliance Supervisor and each Code Compliance Officer on a paid status in acknowledgement of the costs incurred for the maintenance, upkeep, and replacement cost of the uniform. The City will furnish the Code Compliance Technician with an initial issue of uniforms consisting of two uniform shirts, two polo shirts, two trousers, and the City agrees to replace normally SEIU MOU CY 2024-25
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UNIFORMS AND EQUIPMENT
worn or uniforms that are damaged while in the line of duty, on an ongoing basis as approved by the department head. Employees shall be responsible for the upkeep and maintenance of said uniform.
(Side Letter 09-06-13)
J. The personal maintenance uniform allowance for the above employees shall terminate on the 31st consecutive calendar day of absences.
(MOU 01-18-11)
For Part-Time (PT32) Employees:

A. Field employees will be provided five changes of uniforms per week. Either coveralls or uniform shirts may be worn at the option of the employee. The City will not launder City issued shirts.

B. Those wearing shirts will also be provided with one set of coveralls. All field personnel will be required to wear the uniform at all times unless the wearing of the uniform would be hazardous to a particular type of work. Fleet Services employees will be provided with three changes of coveralls.

C. Except for safety related circumstances, the City shall not provide or launder uniform pants as they shall provide and wear solid blue pants or blue jeans.

Section 8.03 Tool Replacement
A. The City will adopt a policy providing for the replacement of hand tools belonging to the employees which are lost, stolen, or broken unless said broken tools are not replaced by the manufacturer, providing they were not lost, stolen, or broken due to carelessness on the part of the employee. (FT-MOU 01-01-76)
B. Employees should have approval of their supervisor prior to using personal hand tools for City business.

C. Employees should have no expectation of using City tools for personal use or capital gain. See Section 8.01 regarding the improper use of City equipment and uniforms. (MOU 04-03-18)
Section 8.04 Work Footwear
A. In order to help reduce potential work-related foot injuries, based upon recommendations of the City Safety Committee, the following policy, pertaining to appropriate work footwear, shall be as follows:

1. Appropriate work foot protection shall be worn by field and shop employees who are exposed to potential foot injuries from hot, corrosive, poisonous substances, falling objects, crushing, or penetrating actions.

2. Work footwear not appropriate and/or not approved shall be tennis shoes, sandals, "deck shoes", canvas shoes, athletic shoes, open toe shoes, and any other shoe easily penetrated. (MOU 02-17-15)
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UNIFORMS AND EQUIPMENT

3. The City agrees to reimburse employees required to wear appropriate footwear, as defined in this section, for the replacement cost or resoling of one pair of work boots within 60 days of incurring cost, up to a maximum of $250 per calendar year. (MOU 02-07-24)
a. Those eligible employees assigned to the asphalt or concrete crews in the Department of Public Works or field staff in the Department of Utilities are authorized to purchase an additional pair of boots should their first pair be damaged, and the integrity of the boots has been compromised within the normal course of work. If the damage was caused by a careless act or a non-hazardous activity at the fault of the employee, the replacement cost will be the responsibility of said employee. Subject to inspection and approval by the Division Manager, the City agrees to reimburse these employees for a second pair of boots up to a maximum of $250 per calendar year.
(MOU 02-07-24)
The following classifications are eligible for footwear reimbursement pursuant this section:

Full-Time (FT):
x Account Clerk - Scale House
x Building Inspector I/II
x Chief Building & PW Inspector
x Crew Leader/Maintenance Specialist
x Code Compliance Officer I/II
x Electrician II
x Equipment Mechanic I/II
x Engineer I/II/III (assigned to field duties)
x Facilities Supervisor
x Field Mechanic
x Fleet Services Supervisor
x Groundskeeper
x Laboratory Coordinator
x Landfill Heavy Equipment Lead Operator
x Landfill Heavy Equipment Operator
x Landfill Heavy Equipment Operator II
x Lead Mechanic
x Lead Wastewater & Water Operator
x Maintenance Worker I/II
x Park & Forest Supervisor
x Park Services Officer II/III
x Public Works Inspector
x Public Works Technician I/II
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UNIFORMS AND EQUIPMENT
x Regulatory Compliance Specialist
x Regulatory Compliance Specialist II
x Regulatory Compliance Supervisor
x Senior Civil Engineer (assigned to field duties)
x Senior Crew Leader/Maintenance Specialist (assigned to Parks, Streets or Facilities) x Senior Park Services Officer
x Senior Traffic Signal Technician
x Solid Waste Equipment Crew Leader
x Solid Waste Equipment Lead Operator
x Solid Waste Equipment Operator I/II
x Solid Waste Collections Supervisor
x Solid Waste Landfill Supervisor
x Special Districts Coordinator
x Special Districts Technician
x Special Districts Supervisor
x Street Maintenance Supervisor
x Traffic Signal Technician
x Utilities Outreach Specialist
x Utilities Technology Analyst
x Wastewater Operator
x Wastewater Operator Trainee
x Wastewater Supervisor
x Water Conservation Specialist
x Water Operator
x Water Operator Trainee
x Water Resources Operator
x Water Resources Lead Operator
x Water Supervisor
x Water Systems Operator I/II
Part-Time (PT32):
x Facility Specialist II/III (Vector Control)
x Laborer III
x Park Services Officer
x Security Guard
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GRIEVANCES
ARTICLE IX. GRIEVANCES
Section 9.09 Grievances
A. The purpose of this Article is to provide an orderly method for the settlement of a dispute between the City and its employees. Such a dispute shall be defined as a grievance and must be presented within thirty (30) calendar days of the date it occurred or within thirty (30) calendar days of the date the employee could reasonably be expected to have knowledge of the occurrence. An employee may request the assistance of another person of his/her own choosing in preparing and presenting his/her appeal at any level of review. Except for circumstances covered by Section 10.08, grievances shall not be completed during an employee’s work hours or using City equipment. (MOU 05-21-19)
B. All grievances shall be submitted on forms provided by the City.

C. Should the employee or the City at any step of the grievance require additional time to reply within the stipulated time period, the party requiring the additional time shall notify the other party. A thirty (30) day maximum extension is all that will be allowed unless agreed to by both parties.

D. Grievances shall be processed in accordance wit h the following steps, time limits, and conditions herein set forth:

1. Grievance shall be submitted in writing to the immediate supervisor who shall promptly meet and discuss grievance with the employee and reply within ten (10) calendar days.

2. In the event the decision of the immediate supervisor does not satisfy the grievance, it may be appealed in writing within ten (10) calendar days to the department head who shall within ten (10) calendar days meet and discuss the grievance with the employees. The department head shall reply within ten (10) calendar days his decision and reply in writing.

3. In the event the employee decides to appeal the department head’s decision and request the services of a mediator from the State Mediation and Conciliation Service (SMCS) to assist in mediating the grievance, the employee must address their request in writing to the City Manager within seven (7) calendar days following the date the employee is informed of the department head’s decision. Any fees or expenses associated with having SMCS provide a mediator shall be borne equally by the employee and the City.

4. In the event that the mediation session does not satisfy the grievance, it may be appealed to the City Manager within seven (7) calendar days following the mediation session. The City Manager shall either act as the Hearing Officer in this appeal or appoint a Hearing Officer in his absence. The Hearing Officer shall meet and discuss the grievance with the employee and shall reply at the earliest possible date.

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GRIEVANCES

5. However, either the City or the Union may request in writing an alternate hearing officer. This alternative hearing officer shall be chosen with agreement of the City and the Union. If an agreement cannot be reached in ten (10) calendar days after the appeal is filed, the City will request a list of seven (7) experienced hearing officers from the State Mediation and Conciliation Service. Starting with the Union, the hearing officers will be struck from the list until only one remains who will hear the appeal. The cost of the alternative hearing officer will be borne equally by the City and the Union.

6. The hearing officer shall conduct the hearing as soon as possible at a time and place convenient to the parties and witnesses.

E. At the conclusion of the hearing, the hearing officer shall submit findings and an advisory recommendation to the City Manager in a timely manner. The City Manager shall, after weighing all the evidence and the findings of the hearing officer, make the final determination of the appeal and submit it in writing to the employee and his/her designated representative within thirty (30) calendar days after receiving the findings from the hearing officer. The City Manager may, if deemed necessary, conduct further evidentiary proceedings upon mutual agreement of the parties. The decision of the City Manager or, if a decision is not served by the City Manager within the thirty (30) days specified, the decision of the hearing officer, shall be final. If the City Manager is the hearing officer, the findings and decision of the City Manager shall be final.

1. However, in the event that the City Manager’s decision over-rides the recommendation by the Hearing Officer, then said Hearing Officer fees or expenses shall be borne by the City.

F. The above grievance procedure is not to be used for the following: achieving changes in wages, hours and working conditions; challenging the content of employee evaluations or performance reviews; challenging the decision to reclassify, layoff, deny reinstatement, or deny a step or merit increase to an employee unless it violates an expressed provision of the MOU or law; challenging discipline, including, but not limited to oral reprimand, written reprimand, punitive transfer, reduction in pay, demotion, suspension, or termination; or challenging examinations or the appointment to positions unless it violates an expressed provision of the MOU or law.

G. Procedures for pursuing complaints related to the above paragraph may vary. Employees are encouraged to contact their local Union Steward for representation through the Labor/Management Committee.

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SIGNATURES
ARTICLE X. SPECIAL PROVISIONS
Section 10.01 Personnel Files
(See City Code Sec. 2-20.23)
An employee shall be given access to any and all information in their own personnel file. Employees shall give reasonable notice to the City Manager’s Office prior to reviewing the personnel file. (FT-MOU 12-15-01)
Section 10.02 Management Personnel
Management personnel shall be redefined as spelled out by Resolution with specific classifications restricted from representing or being represented by the Employees' Union. Those classifications shall include those listed in the Schematic List of Classe s, department, and division heads, of the Salary Classification Plan and shall additionally include the confidential classes as listed in the Schematic List of Classes.
(FT-MOU 12-16-03)
Section 10.03 Safety
(See CAM 1983-1)
A. The Employees' Union will actively participate in all phases of an employee safety program which shall provide appropriate controls for dealing with repeated violations of the established safety regulations.
(FT-MOU 01-01-76)

1. The City will provide Fit testing and the appropriate respirator in accordance with OSHA standards for those employees deemed required by the Department Head or his/her designee.

Those employees will be required to maintain the same fit as was tested for the appropriate fit and usage of the respirator.
(MOU 05-21-19)
Section 10.04 Changing Employee Representation Groups
Any time an employee changes from one employee group to another, that employee will be covered by the provisions of the Memorandum of Understanding regarding the new employee group if applicable and the employee gives up any claim to the Memorandum of Understanding provisions of the employee’s old group.
(FT-MOU 01-01-79)
Section 10.05 Slow Down, Work Stoppage or Strike
The SEIU, does not condone a slowdown, work stoppage, or strike by its members or by the union; and if such does occur, that immediate disciplinary action will be taken by the City Manager toward the individuals. If a slowdown, work stoppage, or strike does occur, the SEIU will immediately call a meeting of its membership to determine the reasons for such action, explain the proper procedure for handling grievances, and then meet with the City's representatives through the Meet and Confer process in an attempt to resolve the issue.

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SIGNATURES
(FT-MOU 01-01-88)
Section 10.06 Management Rights and Responsibilities
A. Management Rights: The City reserves, retains, and is vested with, solely and exclusively, all rights of Management which have not been expressly abridged by specific provisions of this Memorandum of Understanding or by law to manage the City, as such rights existed prior to the execution of this Memorandum of Understanding. The sole and exclusive rights of Management, as they are not abridged by this agreement or by law, shall include but not be limited to, the following rights:

1. To manage the City generally and to determine the issues of policy.

2. To determine the existence or non-existence of facts which are the basis of the management decision.

3. To determine the necessity and organization of any service or activity conducted by the City and expand or diminish services.

4. To determine the nature, manner, means, technology, and extent of services to be provided to the public.

5. To determine methods of financing.

6. To determine types of equipment or technology to be used.

7. To determine and/or change the facilities, methods, technology, means, organizational structure, size, and composition of the work force, and allocate and assign work by which the City operations are to be conducted.

8. To determine and change the number of locations, relocations, and types of operations, processes, and materials to be used in carrying out all City functions including, but not limited to, the right to contract or subcontract any work or operation of the City.

9. To assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice.

10. To lay off employees from duties because of lack of work or funds, or under conditions where continued work would be ineffective or non-productive.

11. To establish and modify productivity and performance programs and standards.

12. To discharge, suspend, demote, reprimand, withhold salary increases and benefits, or otherwise discipline employees for cause.

13. To determine minimum qualifications, skills, abilities, knowledge, selection procedures and standards, job classifications, and to reclassify employees in accordance with this Memorandum of Understanding and applicable resolutions and codes of the City.

14. To establish reasonable employee performance standards including, but not limited to, quality and quantity standards; and to require compliance therewith.

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SIGNATURES

15. To maintain order and efficiency in its facilities and operations.

16. To establish and promulgate and/or modify rules and regulations to maintain order and safety and health in the City which are not in contravention with this Agreement.

17. To restrict the activity of an employee organization on municipal property and on municipal time except as set forth in this Memorandum of Understanding.

18. To take any and all necessary action to carry out the mission of the Agency in emergencies.

B. Authority of Third-Party Neutral: All management rights, powers, authority, and functions, whether heretofore or hereinafter exercised, shall remain vested exclusively with the City. No third-party neutral shall have the authority to diminish any of the management rights which are included in this section.

C. Impact of Management Rights: Where required by law, the City agrees prior to implementation to meet and confer with the union over the impact of the exercise of a management right upon wages, hours, and other terms and conditions of employment of its members unless the impact consequences of the exercise of a management right upon the union members is provided for in this Memorandum of Understanding, Personnel Rules and Regulations, or Departmental Rules and Regulations.
(FT-MOU 01-03-98)
Section 10.07 Union Information
The City will provide a list of all new full-time (FT) and part-time (PT32) hires that would be eligible for union membership to the union with the first full pay period “dues deduction report” which follows the new employee’s date of hire. The list will include the name of the employee, classification, and department/division of the new hire.

Section 10.08 Union Business
A. The City recognizes the importance of union business and will allow Union bargaining team members or stewards a reasonable amount of paid on-duty time to conduct union business for activities such as negotiations and grievance reso lution. Such use of paid on-duty time shall be subject to reasonable notice for advance approval by the appropriate supervisor(s) or manager(s) on the basis that it shall not interfere with mission critical operations. Although management will not unreasonably deny such requests, management does retain its rights under this MOU to direct the daily operations and work assignments. In addition, the City prevails on department heads to recognize and respect the union's need to conduct union business.

B. Activities concerned with the internal affairs of the Union not otherwise specified herein, such as collecting dues, holding membership meetings, campaigning for office, conducting elections, and distributing literature, etc., shall not be conducted during working hours, unless otherwise authorized by the City Manager.
(FT-MOU 12-25-04)
C. The City agrees to allow Union Stewards and new employees up to thirty minutes on paid City time to meet within the first week of the new hire’s employment to discuss union membership. Union Staff may participate in this meeting.

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SIGNATURES
(FT-MOU 01-03-98)
Section 10.09 Salary Survey Procedure
The City and the Union agree to discuss salary survey procedures in future labor management discussions. Changes to salary survey procedures shall be by mutual agreement only. (MOU 05-21-19)
(Side Letter 2020-02)
Section 10.10 Prior and Existing Conditions
Except as herein modified, there shall be no change in wages, hours, or working conditions set forth in this Memorandum of Understanding unless changes are made by mutual consent of the parties. (FT-MOU 1-15-08)
Section 10.11 Pre-Emptive Laws
It is understood and agreed that this extension of the current Memorandum of Understanding is subject to all current and future applicable Federal and State laws, City ordinances, and Federal and State regulations. If any Article, article, section, sub-article, sentence, clause, phrase or portion of this Memorandum of Understanding or any addition, addendum or exhibit, thereto should be held invalid or unenforceable by operation of law, or by any tribunal or office of competent jurisdiction, or if compliance with or enforcement of any Article, article, sub-article, section, sent ence, clause, phrase or portion of this Memorandum of Understanding should be retained by such tribunal or office, the remainder of this document shall not be affected thereby, and the parties shall enter into the Meet and Confer process for the purpose of arriving at a mutually satisfactory replacement for such Article or section. (FT-MOU 12-16-03)
Section 10.12 Use of Employee Benefits
No employee shall be discriminated against because of the legitimate use of any right, privilege, or benefit. Employees shall not be judged "de facto" violators of any policy, procedure, or practice without substantiation.
(FT-MOU 01-01-86)
Section 10.13 Investigation Timeframe
When appropriate and without compromising an investigation, the City will make every reasonable effort to continue to keep employees who are the subject of an investigation continually apprised as to the status of the investigation throughout the process and will notify them when the investigation has concluded.

Section 10.14 Working with Chemicals
Employees working with toxic chemicals shall be provided a physical examination at City expense. The need for subsequent physical examinations will be determined by the City upon a review of the examining physician’s conclusions.

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SIGNATURES
Section 10.15 Release Notices for Negotiations
Unless otherwise agreed to, the City agrees to provide release notices for no more than six full-time and two part-time unit members per negotiation session.

Section 10.16 Americans with Disabilities Act (ADA)
The City and SEIU acknowledge the passage of the Americans with Disabilities Act. It is agreed that the City shall take all necessary actions to comply with the provisions of this act. If necessary, sections of this Memorandum of Understanding and/or the City personnel rules may be suspended in order to achieve compliance.

Section 10.17 Maintenance of Membership
A. Maintenance of Membership: Both the City and the Union acknowledge and agree that employees may join and become dues paying union members at any time without restriction. Employees who are members of the Union on the effective date of any new contract or join the Union during the term of the contract retain the right to withdraw their membership only during the first payroll period beginning in October annually. Withdrawal must be requested in writing, addressed to SEIU Local 620, 350 S. Hope Avenue Suite A-103, Santa Barbara, California, 93105. (MOU 02-07-24)
B. Union Indemnification: The Union shall indemnify, defend, and hold the City, its officers, agents, and employees from and against any and all claims, demands, losses, defense costs, or liability of any kind or nature which the City, its officers, agents, and employees may sustain or incur, or which may be imposed upon them relating to the City’s compliance with the union dues obligation including claims relating to the Union’s use of monies collected under these provisions. The City and the Union shall mutually approve of any attorney representing the named party and approval shall not be unreasonably withheld.
(MOU 05-21-19)
C. Conformance With Law: The Union and City represents that the collection, administration, and use of union dues shall be in conformance with State and Federal law. (MOU 05-21-19)
Section 10.18 Labor/Management Committee
A. The City and SEIU agree to meet in a joint Labor/Management Committee on an as-needed basis as mutually agreed by the City and SEIU to discuss issues of mutual importance, including but not limited to:
x CalPERS compliance and clean up language,
x Supplemental short-term disability insurance or SDI membership, x Equity adjustments, and
x Split Shifts.
(MOU 02-07-24)

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COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Chenin Dow, Community Development Director

DATE: September 16, 2025

SUBJECT: Community Development Block Grants Final Consolidated Annual Performance and Evaluation Report for the 2024-2025 Fiscal Year

Description:

The City Council will receive and file information concerning the Consolidated Annual Performance and Evaluation Report for the 2024-25 Fiscal Year.

RECOMMENDATION:

Receive and file information regarding the Consolidated Annual Performance and Evaluation Report for the 2024-25 Fiscal Year.

BACKGROUND:

The Consolidated Annual Performance and Evaluation Report (CAPER) is a federally mandated report required of local governments that receive funds under U.S. Department of Housing and Urban Development (HUD) programs, such as the Community Development Block Grant (CDBG). The CAPER evaluates a jurisdiction’s performance in meeting goals and addressing community needs identified in the Five-Year Consolidated Plan and corresponding Annual Action Plan.

DISCUSSION:

Public Services:

Funding was awarded to 12 non -profit service providers. Key focus areas included preventing homelessness, meeting basic human needs, assisting the elderly and disabled, crime prevention, and youth services - all aligning with Priority A.

 44 percent: Basic needs (e.g., food, medicine, support for domestic violence and sexual assault victims)
 27 percent: Services for elderly residents
 22 percent: Assistance to unhoused individuals
 7 percent: Services for people with special needs

2 Capital Projects:

Six projects were funded, distributed across several priorities:

 34 percent – Priority A:

o Fighting Back Santa Maria Valley’s
 Transitional-Aged Youth Navigation Center
o Family Service Agency of Santa Barbara County
 Front Office Security Improvements

 21 percent – Priority C:

o Community Action Partnership of San Luis Obispo County (CAPSLO)  Minor Home Repair
o CommUnify
 Minor Home Repair
o City's Tenant-Based Rental Assistance (TBRA) program
 Administrative Costs

 45 percent – Priority D:

o City of Santa Maria
 Sports Complex Project

The full F iscal Year 2024-2025 CAPER is available online at www.cityofsantamaria.org/CAPER or by email upon request.

Alternative(s)
No alternatives apply; however, staff or the Council may recommend changes to future CDBG priorities or implementation strategies based on this year’s outcomes.

Fiscal Considerations
There are no negative fiscal impacts associated with submitting the CAPER, provided it is submitted to HUD by the required deadline of September 27, 2025.

Impact to the Community
Timely submission and public availability of the CAPER promotes transparency and allows HUD and community stakeholders to evaluate the effectiveness of CDBG-funded programs and projects. It demonstrates accountability and progress toward meeting the City’s housing and community development goals.

ATTACHMENT(S)
A. FY 2024-25 CDBG Funding Priorities
Attachment A

CITY OF SANTA MARIA

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

FUNDING PRIORITIES
FOR FISCAL YEAR 2024-2025

A. Prevent homelessness, address critical needs, and assist at-risk youth, elderly, and underserved populations
 Assist low- to moderate-income persons in need of food, shelter, clothing, health care, and/or safety.
 Prevent juvenile delinquency and divert at -risk youth from gang involvement, crime, substance abuse, family violence, school problems, and out-of-control behavior.  Address the housing, health care , accessibility, and service needs of underserved populations such as, but not limited to elderly and persons with mental, physical, emotional, and developmental disabilities and/or diseases.

B. Expand educational and development opportunities
 Support and develop social services and facilities , and provide opportunities for youth development that will provide positive experiences needed by youth to achieve success.
 Encourage programs to improve academic performance and educational outcomes for youngsters aged preschool through post K-12.
 Support and encourage programs to provide adult literacy training and encourage life- long learning.

C. Provide affordable housing
 Develop and support programs and projects to increase the supply of affordable housing for low- to moderate-income persons.
 Maintain and upgrade existing low-to moderate-income neighborhoods and preserve affordable housing stock.
 Provide services that will assist low - to moderate-income homeowners and renters to continue living in their homes safely.

D. Revitalize existing neighborhoods
 Revitalize existing neighborhoods in low to moderate income areas by increasing services such as supportive social services, and upgrading public infrastructure, such as street lighting, improved sidewalks, parks, and recreational public facilities.

Note: The priorities are not listed in order of importance. They are numbered for reference purposes only.

Priorities A and B were only considered for CDBG public services funding.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Chenin Dow, Community Development Director

DATE: September 16, 2025

SUBJECT: Adoption of a Resolution Awarding a Professional Services Agreement to City Detect for the Use of Artificial Intelligence (AI) Technology in Code Enforcement Activities

Description:

The City Council will consider approving the award of a Professional Service Agreement to City Detect.

RECOMMENDATION:

1. Adopt a Resolution awarding a Professional Services Agreement to City Detect for the use of artificial intelligence (AI) technology in code enforcement activities in the amount of $66,000 annually; and

2. Authorize City Manager, or designee, to execute agreement.

BACKGROUND:

The City continuously seeks innovative ways to improve the effectiveness and efficiency of Code Enforcement operations. Recently, AI-powered camera technology has emerged as a valuable tool to automate the identification of common code violations, such as blight, illegal dumping, trash, graffiti, and overgrown vegetation.

City Detect uses cameras and artificial intelligence to objectively and proactively detect and inventory localities’ housing degradation and code violations.

As part of our ongoing modernization efforts, with this system Code Enforcement can obtain near-real-time insights into the condition of the City. The cameras will be mounted to fleet vehicles and use proprietary Al algorithms to analyze various issues throughout the community, resulting in detailed and actionable reports to inform decision-making and strategic planning for proactive interventions in problem areas. The proposed AI system will track trends and generate heat maps of frequent violations.

The City of Santa Maria is committed to promoting a safe , clean, and well -maintained environment for all residents and businesses. Code Enforcement staff work diligently to 2 uphold City ordinances and respond to residents’ concerns; however, staffing limitations have presented challenges. In response, the City has evaluated emerging technologies and identified AI -powered camera systems as a potential solution to enhance our enforcement capabilities and better serve the community.

DISCUSSION:

The proposed agreement includes the deployment of two AI -enabled camera units to systematically monitor and analyze the condition of residential and public properties in Santa Maria. AI-powered cameras can significantly enhance the efficiency, accuracy, and responsiveness of enforcement operations. AI cameras allow for regular monitoring of the public realm, automatically identifying violations such as graffiti, trash containers in public view, items stored in the public rights of way, overgrown vegetation, and other blight - related issues. This will reduce the need for routine patrols and allow enforcement officers to focus on confirmed issues, responding to service requests, and achieving faster response times. AI systems can track trends, hot spots, and repeat offenders over time.

This data will aid the City in allocating resources more strategically by identifying areas with frequent violations and flagging key Code Enforcement issues as they emerge. By discouraging violations through active monitoring and swift response, the City may se e less blight-related violations, which improves the quality of life and public trust.

Alternative(s)
The City Council could decide not to award this Professional Services Agreement to City Detect and direct staff to seek alternative ways to increase efficiency and response to service requests and blight-related issues in Code Enforcement.

Fiscal Considerations
While there is an up-front investment, AI systems reduce the need for manual patrols and provide long-term cost savings through operational efficiency. The cost is not to exceed $66,000.00 annually for a term of three years.

Impact on the Community
Community benefits of AI cameras in Code Enforcement help assist in cleaner and safer neighborhoods. AI cameras help detect violations like illegal dumping, graffiti, or blight as they happen. Faster cleanup and enforcement discourage repeat offenses and keeps public areas clean and safe.

ATTACHMENT(S)

A. Resolution – City Detect
B. Professional Services Agreement – City Detect

Attachment A

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT

TO CITY DETECT FOR THE USE OF ARTIFICIAL INTELLIGENCE
(AI) TECHNOLOGY IN CODE ENFORCEMENT ACTIVITIES
IN THE AMOUNT OF $66,000 ANNUALLY

WHEREAS, the City seeks innovative ways to improve the effectiveness and efficiency of code enforcement operations; and

WHEREAS, City Detect is a unique provider of artificial intelligence (AI) technology in the municipal Code Enforcement space, offering cutting-edge technology to streamline Code Enforcement operations and maximize staff time; and

WHEREAS, the firm will provide AI technology services based on the defined scope, schedule, and fee arrangement outlined in the attached P rofessional Services Agreement; and

WHEREAS, the City of Santa Maria determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the Cit y of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement (Agreement) for the use of AI technology in Code Enforcement activities for a term of three years, beginning on the date of execution of the Agreement, is awarded to C ity Detect in an amount not to exceed $66,000 annually; and

SECTION 2. Authorize the City Manager, or designee, to execute the Professional Services Agreement and any related documents; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of September 2025.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B
Atty. Rev. 2021

AGREEMENT FOR PROFESSIONAL SERVICES

This Agreement is ma de on ____________________, 2025, by and between City Detect, a California Corporation (“CONTRACTOR”) and the City of Santa Maria, a California Municipal Corporation and charter city (“CITY”), in Sa nta Maria, California, based on the following recitals:

1. Whereas the CITY desires to utilize an artificial intelligence ( AI)-powered camera system to support its municipal code enforcement operations; and,

2. Whereas CONTRACTOR has asserted to be qualified and possess the professional expertise, technology, and personnel to deploy two advanced data collection systems with AI technology to systematically monitor and analyze the condition of residential and public property within Santa Maria; and,

3. Whereas the Fi xed Price, Not to Exceed cost for the services and equipment is $66,000.00 annually for a 36-month term.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is thirty-six (36) months , beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. CONTRACTOR shall determine the method, details and means of providing the s ervices. More specifically, CONTRACTOR agrees to perform the specific Services listed in Exhibit “A” (the “Services”).

2.03 CITY’s Duties. CITY’s duties under this Agreement are to cooperate with CONTRACTOR in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit “B.”

2.05. Insurance. CONTRACTOR shall provide insurance as listed in Exhibit “C.”

2.06. Exhibits. Exhibits “A,” “B,” and “C” are attached and incorporated.

3. CONTRACTOR’s Obligations.

3.01. Minimum Amount of Serv ice. CONTRACTOR shall devote sufficient time to perform Services under this agreement efficiently and effectively. CONTRACTOR may represent, perform Services for and be employed by additional individuals or entities, in CONTRACTOR’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with CITY's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, CONTRACTOR will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. CONTRACTOR (including its employees) is an independent contractor. No employer/employee relationship exists between CONTRACTOR and the CITY.

CONTRACTOR's assigned personnel shall not be entitled to any bene fits payable to employees of the CITY. The CITY is not required to make any deductions or withholdings from the compensation payable to CONTRACTOR under this agreement.

Attachment B
Atty. Rev. 2021

3.04. Indemnification. To the fullest extent permitted by law, the CONTRACTOR shall indemnify, defend (with independent counsel approved by the CITY) and hold harmless the CITY, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and ju dgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the CONTRACTOR including its employees. The provisions of this paragraph survive completion of the services or the termination of this contract. The provisions of this Section are not limited by the provisions of the Section relating to insurance.

3.05. Conflict of Interest. CONTRACTOR will comply with all conflict of interest laws and regulations including, without limitation, the CITY’s Conflict of Interest Code (on file in the CITY Clerk’s Office). All officers, employees and/or agents of CONTRACTOR who will be working on behalf of the CITY pursuant to this Agreement, may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the CONTRACTOR to notify that CITY of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of CONTRACTOR unless as indicated in Subsection B, will be performing a very limited and closely super vised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of CONTRACTOR, except as indicated in Subsection B.

____________
Initials

B. In accomplishing the scope of services of this Agreement, CONTRACTOR will be performing a specialized or general service for the CITY, and there is substantial likelihood that the CONTRACTOR’S work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following CONTRACTOR(S) shall be subject to Disclosure Category “1” of the CITY’S Conflict of Interest Code.

____________
Initials

4. Miscellaneous

4.01. Notices. All communication relating to the day -to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below . All notices shall be addressed as follows unless a written change is filed with the CITY:

To CITY: To CONTRACTOR:

Attn. Code Enforcement City Detect
Attachment B
Atty. Rev. 2021

110 S. Pine St. Ste. 107 2627 10th Ave, Box 131
Santa Maria, CA 93454 Tuscaloosa, AL 35475

If the designated Representative or address of either party changes during the term of this agreement, a writt en notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. CONTRACTOR shall comply with all laws, including but not limited to the rules and policies of the CITY, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and ef fect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, CONTRACTOR shall submit copies of its current business license and current certificate of workers compensation coverage to the CITY before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, CONTRACTOR and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holi day wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part here of; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein.

Attachment B
Atty. Rev. 2021

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

___________________ ____________________
By: By:

APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment B
Atty. Rev. 2021

EXHIBIT “A”

Statement of Work

The scope of work for the deployment of two advanced date collection systems with AI technology proposed in the CONTRACTOR’s Professional Service Proposal dated March 4, 2025.

IMPLEMENTATION PLAN
This comprehensive implementation plan is tailored to ensure that the City of Santa Maria can effectively utilize City Detect’s technology for improved urban management over the course of the agreement, fostering a sustainable and well-maintained urban environment. The plan is designed to ensure an efficient deployment, effective training, and seamless integration of our services into the City's operations.

Phase 1: Pre-Implementation and Plan Finalization (Month 1)  Finalize administrative details.
 Conduct preliminary meetings with CITY officials to discuss specific requirements and expectations.
 Prepare for installation and deployment, including logistical planning and resource allocation.

Phase 2: System Installation and Setup (Month 2)
 Install Data Collection Systems on designated City vehicles.  Configure and test the systems to ensure they are fully operational.  Begin initial data collection as part of system testing and calibration.

Phase 3: Staff Training and System Familiarization (Month 2)  Conduct comprehensive training sessions for City staff, focusing on system operation, data interpretation, and integration into existing workflows.  Facilitate hands-on training and simulation exercises to ensure staff are comfortable and proficient with the technology.
 Special focus on integrating data into grant application strategies and existing workflows.

Phase 4.1: Full-Scale Data Collection and Processing (Month 2 - Ongoing)  Commence full-scale data collection activities across the City.  Regularly process and prepare data for analysis in line with the City's needs.

Attachment B
Atty. Rev. 2021

EXHIBIT “A”

Statement of Work (continued)

Phase 4.2: Analysis, Reporting, and Integration into CITY Operations (Month 2 - Ongoing)
 Deploy AI algorithms for in-depth parcel and environmental analysis.  Generate regular reports and actionable insights for the CITY's review and decision- making processes.
 Assist in integrating these insights into the CITY’s strategic planning and operational systems.

Phase 4.3: Continuous Feedback, Adjustments, and Support (Month 2 - Ongoing)  Establish a feedback loop with City staff to monitor system performance and user experience.
 Make necessary adjustments and optimizations based on feedback and evolving needs.
 Provide ongoing technical support, system maintenance, and user assistance.

Phase 4.4: Grant Application Support and Partnership (Month 3 - Ongoing)  Support City efforts to obtain grant funding through various programs such as grants like Choice Neighborhood Grants, American Rescue Plan Act, Environmental Protection Agency Grants, and Community Development Block Grants.  Assist in utilizing Blight Reports and delivering other uniquely relevant analytics for effective and targeted grant applications responsive to agency requirements.

Phase 5: Annual Review and Strategy Sessions (10th month of annual period)  In Month 10 of Year 1, review whether Milestones have been achieved. If Milestones have not been achieved, CITY must notify CONTRACTOR of its intent to pursue the mechanisms outlined in the Termination & Renewal section.  Conduct annual performance reviews to assess the impact and efficiency of the system.
 Discuss potential expansions or adaptations of the solution to meet new challenges or opportunities.

Phase 6: Term Renewal (Six months prior to end of agreement term) Attachment B
Atty. Rev. 2021

 Organizational collaboration and review terms and scope of partnership.

EXHIBIT “A”

Statement of Work (continued)

 During this term CITY has the option to renew this agreement for one additional year, this option must be exercised in writing, including email, at least 180 days prior to the end of year three.

RISK MANAGEMENT AND MITIGATION STRATEGIES
We developed our comprehensive risk management plan to ensure the successful implementation and operation of City Detect's property condition analysis solution in Santa Maria. This plan identifies potential risks and outlines strategies to mitigate them effectively.

Insurance Coverage and Compliance
 City Detect will carry all necessary insurance coverages for the project term.  CONTRACTOR will name CITY as an additional insured on these policies, ensuring adequate protection and compliance with City requirements.  CONTRACTOR will provide the CITY with a timely proof of coverage certificate upon request.

Data Security and Privacy Risks
 Implement robust cybersecurity measures to protect sensitive data.  Adhere to all relevant data protection regulations and best practices.  Regularly update and audit security protocols.

Technology Failure or Malfunction
 Employ redundant systems to minimize the impact of technical failures.  Conduct regular maintenance and updates of all equipment and software.  Provide swift technical support to address and resolve any technical issues promptly.

Staff Training and Adoption Challenges
 Offer comprehensive and ongoing training sessions for CITY staff.  Provide user-friendly manuals and online resources for self-help and troubleshooting.

Attachment B
Atty. Rev. 2021

 Establish a helpdesk for immediate assistance and support.

EXHIBIT “A”

Statement of Work (continued)

Integration with Existing CITY Systems
 Work closely with City IT staff to ensure smooth integration with existing systems.  Conduct thorough testing and trials to identify and address compatibility issues.  Offer customized solutions to meet specific integration needs.

Delays in Project Timelines
 Implement proactive project management with regular progress reviews.  Communicate transparently with City officials about any potential delays and mitigation strategies.

Changes in Municipal Priorities or Leadership
 Stay adaptable to shifting priorities and requirements.  Maintain open lines of communication with City leaders and stakeholders.  Regularly review and adjust the project scope in alignment with the City’s evolving needs.

SUPPORT AND MAINTENANCE PLAN
City Detect's support and maintenance plan ensures the ongoing effectiveness and continuity of the property condition analysis solution implemented in Santa Maria. This plan covers technical support, system updates, and continuous collaboration with City staff.

Technical Support and Helpdesk
 Establish a dedicated helpdesk to assist with any technical issues or queries.  Offer support through various channels, including phone, email, and online platforms, ensuring accessibility and convenience for City staff.

Maintenance Plan
 Maintain close collaboration with fleet services for Collection System.

Attachment B
Atty. Rev. 2021

 Provide clear maintenance instructions for City fleet services staff.  Provide ongoing support materials for proper Collection System maintenance.

EXHIBIT “A”

Statement of Work (continued)

Training and Capacity Building
 Provide ongoing training sessions to onboard new staff or refresh existing staff’s skills.  Regularly update training materials and online resources to reflect system upgrades.

Data Management and Security
 Continuously monitor and update data security measures to safeguard sensitive information.
 Perform regular data backups to prevent loss and ensure data integrity.

Performance Monitoring and Reporting
 Regularly review system performance and generate reports to assess efficiency and impact.
 Use these insights to make data-driven decisions for system improvements and enhancements.

Collaboration and Feedback Loops
 Maintain close collaboration with City officials and staff to understand their evolving needs.
 Implement a feedback loop to gather user insights, ensuring the solution surpasses the City’s requirements.

TERMS AND CONDITIONS
The following terms and conditions are integral to the service agreement between City Detect and the City of Santa Maria, ensuring clear understanding and agreement on the provisions of services, payments, responsibilities, and other key aspects of the partnership.

Service Agreement Duration
 The service agreement will cover a 36-month term commencing on the date of final agreement execution.

Attachment B
Atty. Rev. 2021

 It outlines the scope of services, payments, and obligations over this period.

Attachment B
Atty. Rev. 2021

EXHIBIT “B”

Payment Terms

Payment Terms
 The first-year fee is $66,000.00. 50% of the first-year fee, or $33,000.00, is due within thirty (30) days of agreement execution. The remaining 50% is due within 30 days of the completion of software installation and staff training to utilize it.  The annual service fee for the subsequent years is $66,000.00.  Subsequent annual payments are due on the service agreement anniversary.  City Detect shall provide an invoice to the City a minimum of thirty (30) days prior to each payment due date.
 In the event of a late payment from the CITY, CONTRACTOR will apply a late payment penalty calculated as a percentage of the overdue amount, accruing on a monthly basis from the date the payment was due. This penalty is set at a rate of 1.5% per month on the outstanding balance.
 City Detect will notify the CITY immediately upon a payment becoming overdue. City Detect will allow a fourteen (14) calendar days grace period, during which the CITY can make the payment without incurring the late payment penalty.

Attachment B
Atty. Rev. 2021

EXHIBIT “C”

INSURANCE REQUIREMENTS

CONTRACTOR shall procure and maintain for the duration of the contact insuranc e against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, his/her agents, representatives, or employees. If the CONTRACTOR maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or higher limits maintained by the CONTRACTOR.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and p ersonal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if CONTRACTOR has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers' Compensation ins urance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the CONTRACTOR's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

CONTRACTOR shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other fo rm with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

Attachment B
Atty. Rev. 2021

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occ urrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the CITY.

The CITY may require the CONTRACTOR to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The CITY, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the CONTRACTOR's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects th e CITY, its officers, officials, employees and volunteers. Any insurance or self - insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the CITY. All notices provided pursuant to this MOU shall be given to the City representative listed for notice in this Agreement and shall specify the title of this Agreement. Notice may be given by Attachment B
Atty. Rev. 2021

overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. CONTRACTOR hereby grant s to CITY a waiver of any right to subrogation which any insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this wai ver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a) The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. b) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
c) If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the CONTRACTOR must
purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the CITY.

F. Verification of Coverage

CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before work commences.

However, failure to obtain the required documen ts prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Christopher Williams, Chief of Police

DATE: September 16, 2025

SUBJECT: Adoption of a Resolution Approving an Agreement with the City of Guadalupe for the Provision of Emergency Dispatch, Radio, and IT Services

Description:

The City Council will consider adoption of a Resolution approving the continuation of emergency dispatch, radio, and IT services for the City of Guadalupe.

RECOMMENDATION:

1. Adopt a Resolu tion approving an Agreement with the City of Guadalupe for the provision of emergency dispatch, radio, and IT services; and

2. Authorize City Manager, or designee, to execute agreement.

BACKGROUND:

The City of Santa Maria entered into an agreement with the City of Guadalupe on August 18, 2018, to provide law enforcement and fire radio dispatch, 9 -1-1 answering services through the City’s Police Department’s Dispatch Center, and IT support (including the use of radio equipment). The annual fee for these s ervices was $58,791. The term of the agreement was for seven years and expired on August 18, 2025.

The City of Guadalupe wishes to continue to utilize the services of the City of Santa Maria.

Representatives from both cities met and came up with an equit able billing system that will continue to provide exceptional service to the residents of Guadalupe, while covering the costs associated with staffing and equipping for the City of Santa Maria. The proposed term agreement is for three years beginning on Se ptember 1, 2025 (or when the agreement is signed) and will be extended automatically for one-year periods thereafter, until terminated by either the City of Santa Maria or the City of Guadalupe.

2 DISCUSSION:

The Cities of Santa Maria and Guadalupe have a history of providing bilateral law enforcement support to each other, and the City of Guadalupe desires to strengthen that collaboration by continuing to use the services provided by the City of Santa Maria.

The operational impact to the City of Santa Maria’s Dispatch Center for providing the requested dispatch services is nominal; however, the positive impact that the Guadalupe residents and first responders will continue to experience from receiving enhanced dispatcher and IT support from the City of Santa Maria are immeasurable. The use of advanced communications systems reduces response times, increases officer safety, and enables regional emergency response radio communications interoperability amongst all users.

The Guadalupe City Council approved the proposed agreement on Tuesday, August 12, 2025.

Fiscal Considerations
By entering into this agreement, the City of Guadalupe agrees to pay the City of Santa Maria:

1. Year one (1): $200,000.00

2. Year two (2): $279,826.00

3. Year three (3): $363,642.00

Impact on the Community
Effective and reliable dispatching services are essential to the safety and well-being of a community and its first responders. Today’s emerging technologies are designed to improve response times and enhance officer safety.

The City of Guadalupe desires to continue to leverage the investments made by the City of Santa Maria to afford the use of these technologies to improve their emergency response services to their residents. A safe community is a thriving community.

ATTACHMENT(S)

A. Resolution – Approving the 2025-2028 Guadalupe Dispatch Agreement B. 2025-2028 Guadalupe Dispatch Agreement

Attachment A

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Santa Maria City CouncilSeptember 16, 2025

Santa Maria City Council
September 16, 2025