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State of California – Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS26055
1. GRANT TITLE
Pedestrian and Bicycle Safety Program
2. NAME OF AGENCY 3. Grant Period
Santa Maria From: 10/01/2025 To:
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT Santa
Maria Public Works
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian and/or bicycle related crashes including underserved communities, older adults, and school-aged children. Coordinated efforts such as Safe Routes to School initiatives, Safe System Approach, and working with community based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non-motorized road users.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $120,065.00 Allocation is contingent upon availability of federal funds.
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME: Mark Mueller
TITLE: Principal Civil Engineer
EMAIL: [email protected]
PHONE: (805) 925-0951 Ext. 1667
ADDRESS: 110 S. Pine Street, Suite 221
Santa Maria, CA 93458
NAME: David Rowlands
TITLE: City Manager
EMAIL: [email protected]
PHONE: (805) 925-0951 Ext. 2200
ADDRESS: 110 South Pine Street
Santa Maria, CA 93458
(Signature) (Date)
(Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY Attachment B
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NAME: Rebecca Campbell
TITLE: Director of Finance
EMAIL: [email protected]
PHONE: (805) 925-0951 Ext. 2215
ADDRESS: 110 South Pine Street Santa
Maria, CA 93458
NAME: Stephanie Dougherty
TITLE: Director
EMAIL: [email protected]
PHONE: (916) 509-3030
ADDRESS: 2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
KMK4VML3VFF9
110 E Cook Street
Santa Maria
93454-5135
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL
$120,065.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
$120,065.00
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
$120,065.00
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State of California – Office of Traffic Safety GRANT
AGREEMENT
GRANT NUMBER
PS26055
Schedule A
1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.
Santa Maria has many high-volume 4-lane streets designed with moving cars as the priority. There are few facilities for bicyclists and safe opportunities for pedestrians to cross busy streets are often many blocks apart. The city’s 17 elementary schools require multiple crossing guards due to high volumes of fast-moving traffic. Many community members are unaware of recent improvements to pedestrian and bicycle infrastructure and continue to use unsafe or outdated infrastructure on their routes to destinations. Many lack equitable access to safety education or life-saving equipment like helmets. This leads to unsafe conditions such as cyclists on sidewalks, riders executing turns incorrectly, riding the wrong way in bike lanes or riding at night without lights or high-visibility clothing. Local cyclists may be discouraged from riding, decreasing driver awareness of cyclists and reducing incentive for the community to invest in safer bike infrastructure. Students participating in bicycle education at Santa Maria schools may be discouraged from riding to school by intimidating routes and lack of secure bike storage on campus.
Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).
Santa Barbara County ranked 19th State-wide in crashes with bicycles and vehicles from 2019-2023 and Santa Maria is no exception. Crash rates from 2022-2024 are relatively high for a city with a population of around 110,000. In 2023 alone, 28 bicyclists were injured in crashes. According to the City of Santa Maria adopted Local Road Safety Plan prepared by DKS Associates, “Crash data show that while only 2.54% of all crashes in Santa Maria involved bicycles, bicyclists are involved in 15% of all fatalities and 10% of all severe injuries. This is much greater than the state average of only 4% of fatalities and 8% of severe injuries involving bicyclists. Older riders are also three times more likely for a crash to result in fatalities or severe injuries.” The same study found that vulnerable modes of transportation (pedestrians, cyclists and seniors) made up 45% of all Fatal or Severe Injury crashes. Two recent incidents in Santa Maria involved young students struck on their bicycles while riding to school near busy intersections. In both incidents, the young riders were found at-fault after making mistakes like not yielding for “Stop” signs or being on the wrong side of the road. According to the Santa Maria Times, Officer McGehee of the Santa Maria Police Department credited the student’s helmet in one incident with preventing more serious injury.
Define the target population the grant intends to serve and how they are affected by the problem(s).
Elementary up to junior-college-aged students and adults using their bicycles as a form of transportation are most impacted by these issues, as they have little choice but to continue to take their chances along roads that are built for the convenience of cars and not the safety of people. Among these are Santa Maria’s elementary school students. Minority enrollment in Santa Maria is close to 100%, while 86% are identified as economically disadvantaged. Those who cannot afford to use a car or do not have access to commuter safety education or equipment currently face a higher likelihood of being involved in a serious incident with a vehicle, as well as reduced access to community services and resources. Students without knowledge of cycling rules and best-practices are more likely to ride unsafely and be injured or killed.
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2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of pedestrians killed under age 15 in traffic crashes.
6. Reduce the number of pedestrians injured under age 15 in traffic crashes.
7. Reduce the number of pedestrians killed over age 65 in traffic crashes.
8. Reduce the number of pedestrians injured over age 65 in traffic crashes.
9. Reduce the number of bicyclists killed in traffic crashes.
10. Reduce the number of bicyclists injured in traffic crashes.
11. Reduce the number of bicyclists under age 15 killed in traffic crashes.
12. Reduce the number of bicyclists under age 15 injured in traffic crashes.
13. Increase bicycle helmet usage.
B. Objectives: Target Number
1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release. 1 2. Participate in traffic safety fairs and/or community events with an effort to reach individuals.
2 3. Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month.
4 4. Distribute pedestrian/bicycle safety items to increase safety and visibility at no cost to youth or community members in need, who received traffic safety education during bicycle rodeos, presentations, workshops, trainings, and community events.
Report quarterly the dates and locations where pedestrian/bicycle safety items were distributed.
1 5. Conduct Walking School Buses at schools with an effort to reach students. 2
6. Develop bicycle and pedestrian safety educational materials to be distributed during classroom presentations, workshops, and community events. Submit materials to PIO for approval and upload approved material. 1 7. Conduct bicycle helmet usage surveys pre and post-grant activities. Bicycle helmet usage surveys should occur at the start and end of the grant. A pre-survey will be required to determine the base year helmet use rate and a post-survey will be required to determine the operational rate. Pre and post surveys should be conducted at the same location. Upload completed survey to GEMS. 2 8. Conduct bicycle rodeos. 2
9. Distribute and properly fit OTS funded bicycle helmets at no cost to community members in need who receive bicycle helmet safety education. 200
10. Purchase bicycle helmets. 200
11. Conduct community bicycle rides providing bicycle safety education to promote safe bicycling in the community with an effort to reach bicyclists. 2 12. Participate in quarterly meetings with countywide pedestrian and/or bicycle safety stakeholders to collaborate on events, share best practices, and leverage resources.
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13. Execute subcontracts referenced in the budget. Prior to finalizing the subcontract, grantee should work with the OTS to ensure all costs in the sub contract are allowable. Upon execution of subcontract, upload a copy of the subcontract and request a revision to the grant budget to add new budget line items for associated costs under contractual services. If not yet executed, provide ETA. 1 14. Conduct Bicycle Safety Education and Training for students at all participating schools. Classes will typically consist of four (4) sessions during PE and will include helmet fitting, a bicycle safety check, clothing check and skills such as stopping, yielding, using turn signals, among others. Bicycles and helmets will be provided for all students. Program includes instructors, course material, set up and take down, and options for PE teachers to learn the curriculum. When reporting, include date/location of each event, total number of students completing each course, and number of new students who learned to ride for the first time. 200
15. Develop bicycle safety and skills training videos to complement written (previously funded) Bicycle Education Curriculum. Videos will be developed in conjunction with area schools who are currently teaching or plan to teach bicycle education as an ongoing program. Videos, based on community feedback, could include course set up, teaching each lesson, and students riding through each course, as needed.
When reporting, include date/location of event, total number of students riding courses at each event and a short summary of community feedback received. 1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) Develop operational plans to
implement the “best practice” strategies outlined in the objectives section. • Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 or more (including tax and shipping) must comply with Buy America.
Media Requirements
• Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
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B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
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• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. • Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.
• Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
State of California – Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS26055
Schedule B
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FUND NUMBER CATALOG NUMBER
(CFDA)
FUND DESCRIPTION TOTAL AMOUNT
402PS-26 20.600 State and Community Highway
Safety
$120,065.00
COST CATEGORY FUND
NUMBER
UNIT COST OR RATE UNITS TOTAL COST TO GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
Pedestrian and Bicycle Safety
Education Program - $120,065
402PS-26 $120,065.00 1 $120,065.00
> Conduct Quarterly Stakeholder
Meetings
402PS-26 $297.50 4 $1,190.00
> Meet and Collaborate with
Community-Based Organizations
402PS-26
$2,625 1 $2,625
> Traffic Safety Fair/Community
Events
402PS-26 $1,494.00 2 $2,988.00
> National and State Traffic Safety
Campaigns
402PS-26 $700.00 4 $2,800.00
> Walking School Buses 402PS-26 $469.00 2 $938.00
> Pre and Post Bicycle Helmet
Surveys
402PS-26 $500.00 2 $1,000.00
> Conduct Mobility Counts 402PS-26 $900.00 3 $2,700.00
> Bicycle Rodeos 402PS-26 $1,293.00 2 $2,586.00
> Conduct electric bicycle safety
presentations
402PS-26 $1,069 2 $2,138.00
> Community Bike Rides 402PS-26 $1,650.00 2 $3,300.00 > Safety Skills Classes 402PS-26 $200 200 $40,000.00 > Safety Curriculum Video Series 402PS-26 $50,000.00 1 $50,000.00 > Bicycle Helmets 402PS-26 $20.00 150 $3,000.00
> Pedestrian/Bicycle Safety Items 402PS-26 $2,000.00 1 $2,000.00 > Educational Materials 402PS-26 $2,800.00 1 $2,800.00 Category Sub-Total $120,065.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
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E. OTHER DIRECT COSTS
$0.00
Category Sub-Total $0.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $120,065.00
State of California – Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT PS26055
Schedule B-1
BUDGET NARRATIVE
PERSONNEL COSTS
-
TRAVEL EXPENSES
-
CONTRACTUAL SERVICES
Pedestrian and Bicycle Safety Education Program - $120,065 - Santa Maria Public Works Agency will seek a contractor to assist with fulfilling the goals and objectives of this grant. Work rendered for this program will include the following expenses: fees to provide pedestrian and bicycle safety education to students at local schools and attendees of local community events and safety fairs which includes the cost to produce a bike safety curriculum manual.
Prior to finalizing the subcontract, grantee will work with the OTS to ensure the subcontract budget and all costs are allowable. Upon execution of subcontract, grantee will provide a copy of the subcontract to the OTS and will request a grant budget revision to include the associated costs of the subcontract in the grant budget as a prerequisite for claiming these costs.
> Conduct Quarterly Stakeholder Meetings – Conduct countywide pedestrian and/or bicycle safety stakeholders to collaborate on events, share best practices, and leverage resources.
4 x $297.50 = $1,190
> Meet and Collaborate with Community-Based Organizations - Work closely with community-based organizations at both the neighborhood and community level with an effort to reach individuals.
1 x $2,625 = $2,625
> Traffic Safety Fair/Community Events - Participate in traffic safety fairs and/or community events with an effort to reach individuals.
2 x $1,494 = $2,988
> National and State Traffic Safety Campaigns - Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month.
4 x $700 = $2,800
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> Walking School Buses - Conduct Walking School Buses at schools with an effort to reach students.
2 x 469= $938
> Pre and Post Bicycle Helmet Surveys/Mobility Counts - Conduct pre and post-grant activities bicycle helmet usage surveys during the months of October (start of the grant) and September (end of the grant). A pre-survey will be required to determine the base year helmet use rate and a post-survey will be required to determine the operational rate. Upload completed survey to GEMS.
2 x $500 = $1,000
> Conduct Mobility Counts - Coordinate with schools to conduct mobility (mode choice) counts which will include the school name, date, number of students surveyed and mode of travel. Provide a summary of the data.
3 x $900 = $2,700
> Bicycle Rodeos - Conduct bicycle rodeos with an effort to reach individuals.
2 x $1,293 = $2,586
> Conduct Electric Bicycle Safety Presentations – Conduct presentations for young adults and adults to demonstrate how to own and operate an electric bike safely.
2 x $1,069 = $2,138
> Community Bike Rides - Conduct community bicycle rides providing bicycle safety education to promote safe bicycling in the community with an effort to reach bicyclists.
2 x $1650 = $3,300
> Safety Skills Classes - Support bicycle safety education classes for students at elementary schools.
Classes will typically take place during PE and will include helmet fitting, a bicycle safety check, clothing check and lesson-based skills such as stopping, yielding, using turn signals, among others. Bicycles and helmets will be provided. Instruction, course material, set up and take down and teacher training will be provided. Reporting will include date/location of each event, total number of students completing each course and number of new students who learned to ride for the first time.
200 x $200 = $40,000
> Safety Curriculum Video Series - Develop bicycle safety and skills training videos to complement written (previously funded) Bicycle Education Curriculum. Videos will be developed in conjunction with area schools who are currently teaching or plan to teach bicycle education as an ongoing program. Videos, based on community feedback, could include course set up, teaching each lesson, and students riding through each course, as needed. When reporting, include date/location of event, total number of students riding courses at each event and a short summary of community feedback received.
1 x $50,000 = $50,000
> Bicycle Helmets - Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed a Unit Cost of $20, including shipping, handling, and tax. More expensive helmets may be purchased if approved by OTS.
150 x $20 = $3,000
> Pedestrian/Bicycle Safety Items - Cost may include bicycle headlights/taillights, reflectors, and reflective items such as arm and leg bands, tape, or zipper pulls; to be distributed at no cost during bicycle rodeos, on- foot pedestrian trainings, presentations, workshops, community events and other pedestrian or bicycle traffic safety related events to increase safety and visibility. Additional items may be purchased if approved by OTS.
1 x $2,000 = $2,000
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> Educational Materials - Costs of purchasing, developing, or printing brochures, pamphlets, fliers, coloring books, posters, signs, banners, and training materials associated with grant activities. Items shall include a traffic safety message and if space is available, the OTS logo. Draft materials must be submitted to OTS for approval. Additional items may be purchased if approved by OTS.
Purchase and Develop Educational Materials: 1 x 2,800 = $2,800
EQUIPMENT
-
OTHER DIRECT COSTS
-
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
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The Certifications and Assurances are being finalized by the National Highway Traffic Safety Administration, once they are available, they will be added to the grant agreement.
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