COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: September 16, 2025
SUBJECT: Adoption of Resolutions to Award Four Professional Services Agreement for On -Call Geotechnical Engineering and Materials Testing Services
Description:
The City Council will c onsider adopting Resolutions approving the award of On -Call Geotechnical Engineering and Materials Testing Services Agreements to 1) Achievement Engineering Corp., 2) Earth Systems Pacific, 3) EnGeo, and 4) Krazan and Associates.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATIONS:
1. Adopt a Resolution awarding a Professional Services Agreement to Achievement Engineering Corp. for On-Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and
2. Adopt a Resolution awarding a Professional Services Agreement to Earth Systems Pacific for On -Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and
3. Adopt a Resolution awarding a Professional Services Agreement to EnGeo for On- Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and
4. Adopt a Resolution awarding a Professional Services Agreement to Krazan and Associates for On-Call Geotechnical Engineering and Materials Testing Services in the amount of $300,000; and
5. Authorize City Manager, or designee, to execute agreements.
2 BACKGROUND:
The City owns, operates, and maintains municipal infrastructure, structures, and facilities throughout the City. The City has active and pending projects that require technical assistance from Geotechnical Engineering firms. While the City employs Civil Engineers on staff, the City does not have a Geotechnical Engineers on staff or is able to perform materials testing and must hire outside consultants for these services. Having on -call consultants that can provide these services will allow the City to deliver these projects in a timely manner.
DISCUSSION:
On March 13, 2025, a Request for Proposal (RFP) was issued and advertised through the City’s e-Procurement Portal, PlanetBids. A total of four proposals were received on April 14, 2025.
Selection of the best-qualified firms was made in accordance with the City’s Purchasing Guidelines. A selection committee, consisting of Engineering Division staff, independently evaluated and ranked the proposals. After deliberations, the top four ranked firms chosen are as follows:
Firm, Location
Achievement Engineering Corp., San Jose, CA
Earth System, Santa Maria, CA
EnGeo, Santa Maria, CA
Krazan and Associates, San Luis Obispo, CA
The proposed Professional Services Agreements would be managed by the Engineering Division, and Geotechnical Engineering and Materials Testing services would also be made available to use Departments for funded projects.
Individual project task orders will be issued based on the firm’s expertise, workload capacity, services to be performed, schedule requirements, and hourly rates submitted in their proposal. All task orders will be issued based on an agreed -upon, written scope of work, implementation schedule, and maximum fee arrangement negotiated on a project- by-project basis.
Alternative(s)
City Council may choose not to award the Professional Services Agreements and instead direct staff to issue Requests for Proposals on a project-by-project basis.
Fiscal Considerations
Fees for Geotechnical Engineering and Materials Testing Services will be based on a project-by-project and basis directly charged to individual project budgets. Each project is separately approved and budgeted by City Council. The City is under no obligation to expend any funds under these Professional Services Agreements.
3 Impact on the Community
Awarding these Professional Services Agreements will allow the City to move forward with infrastructure and facility projects more efficiently by ensuring timely access to specialized geotechnical engineerin g and materials testing expertise. This will help maintain the safety, reliability, and quality of public infrastructure while reducing project delays and costs. Ultimately, the community benefits from improved streets, utilities, and facilities that support a higher quality of life and sustainable growth.
ATTACHMENT(S)
A. Resolution – Achievement Engineering Corp
B. Resolution – Earth System
C. Resolution – EnGeo
D. Resolution – Krazan and Associates
E. Agreement – Achievement Engineering Corp
F. Agreement – Earth System
G. Agreement – EnGeo
H. Agreement – Krazan and Associates