Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MARIA, CALIFORNIA,
AUTHORIZING EXECUTION OF THE FINAL PAYMENT AND
REAFFIRMATION TO NEW FLYER AND GILLIG FOR THE
PURCHASE OF ELECTRIC BUSES PROCURED UNDER THE
STATE OF CALIFORNIA AND STATE OF WASHINGTON
ELECTRIC BUS CONSORTIUM CONTRACTS THAT WERE
ACTIVE AT THE TIME OF THE ORIGINAL ORDERS
WHEREAS, the California Air Resources Board adopted the Innovative Clean Transit (ICT) Rule, requiring all public transit agencies in California to transition to a 100% zero-emission bus (ZEB) fleet by 2040; and
WHEREAS, in compliance with the ICT requirements, the City Council of the City of Santa Maria adopted the Santa Maria ICT Rollout Plan on May 16, 2023, which outlines the methods for the City’s Transit Division to fully transition to a ZEB fleet; and
WHEREAS, in good faith and in accordance with the adopted ICT plan and the City's 2018 Purchasing Policy, the Transit Division ordered electric buses from New Flyer, Proterra, and Gillig using valid and active cooperative purchasing contracts with the State of California Department of General Services (DGS) and the State of Washington; and
WHEREAS, the electric buses have been delivered, but final payment has been delayed due to subsequent tec hnicalities, changes in the City's Financial Policies, and the expiration of the aforementioned DGS contract, creating a procedural ambiguity regarding the City Manager's delegated authority to process the final payment; and
WHEREAS, the issuance of a ne w Purchase Order for the final payment is required due to the transition to the new Workday Enterprise Resource Planning (ERP) system, and the City’s newly adopted 2025 Purchasing Policy contains language that has created an additional level of ambiguity, requiring formal City Council action to authorize the payment; and
WHEREAS, this matter is being brought to the City Council to ensure that the City can legally and lawfully issue the final payment for the electric buses and honor its financial obligations to the vendors, thereby insulating the City from potential scrutiny.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. The City Council hereby ratifies and confirms the purchases of the electric buses from New Flyer and Gillig, Inc. made by the City’s Transit Division using the cooperative purchasing contracts issued by the State of California Department of General Services (DGS) and the State of Washington; and
Attachment A
SECTION 2. The City Council hereby authorizes and directs the City Manager, or their designee, to execute the final payment and issue a new Purchase Order for the electric buses based on the original orders placed while the cooperative purchasing contracts were active; and
SECTION 3. This Resolution shall take effect immediately upon its adoption; and
SECTION 4. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 21st day of October 2025.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager