COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: October 21, 2025
SUBJECT: Adoption of a Resolution Approving an Award of Bid to J.F. Will Company Inc. for the Pine Street Sewer Upgrades Project, Bid No. 2025-05, in the amount of $783,720.47 and Approving Agreement for Construction of said Project
Description:
The City Council will consider approving an agreement and the award of Bid No. 2025 - 05 to The J.F. Will Company, Inc. for the construction of the Pine Street Sewer Upgrades Project. The project consists of installing approximately 462 feet of new 12 -inch PVC gravity sewer along South Pine Street, replacing the existing 6 -inch line, and crossing under the Santa Maria Valley Railro ad tracks within a 20 -inch steel casing. A new manhole will be constructed at West Boone Street, and the existing one will be abandoned. To maintain sanitary separation, the existing 10 -inch ACP water main at West Boone Street will be replaced with a 10-inch ductile iron main, enabling installation of a new 60-inch diameter manhole at the intersection.
Environmental Notice: The project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 – Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines because the scope of work to be conducted is an existing public facility with negligible expansion of the existing uses.
RECOMMENDATION:
1. Adopt a Resolution awarding a bid to The J.F. Will Company, Inc., for the construction of the Pine Street Sewer Upgrades Project, Bid No. 2025 -05 in the amount of $783,720.47; and
2. Authorize City Manager, or designee, to execute agreement and approve Contract Change Orders so long as expenditures do not exceed funding approved for the project.
BACKGROUND:
Under the direction of the City of Santa Maria Public Works Engineering Department, the project was designed by the Wallace Group. The project will provide approximately 462 linear feet of new 12 -inch PVC gravity sewer along South Pine Street between West Jones and West Boone Streets, replacing the existing 6-inch line. At West Boone Street, the sewer will cross under the Santa Maria Valley Railroad tracks within a 20 -inch steel casing, with installation of a new manhole and abandonment of the existing one. In 2 addition, the 10-inch ACP water main at West Boone Street will be replaced with a 10 - inch ductile iron main to maintain sanitary separation. This work will allow for the installation of the new 60-inch diameter manhole at the intersection.
DISCUSSION:
The project was extensively advertised for bids. The City received five bids, which were opened on September 11, 2025. A summary of the bids submitted are as follows:
Bidder Bid Amount
The J. F. Will Company, Inc. $783,720.47
Main Line Engineering $900,200.00
R Baker Inc. $904,240.00
Tierra Contracting $975,080.00
V. Lopez Jr. & Sons G.E.C., Inc. $1,153,802.00
A detailed tabulation of the bids received is attached (Attachment A). Signed proposals and bid bond forms are available for viewing in the office of the Director of Public Works located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.
The lowest responsive, responsible bid was submitted by The J.F. Will Company, Inc., in the amount of $783,720.47.
The J.F. Will Company, Inc., from Santa Maria, CA has performed and successfully completed similar work for many cities throughout the Central Coast. In addition, they have submitted references for their work history. City staff has checked the firm’s references and are comfortable with the ability of the contractor to perform the work successfully. Therefore, the recommended action is to award the bid to The J.F. Will Company, Inc. in the amount of $783,720.47.
Alternative(s)
The alternative to the recommended action would be to reject all bids.
3 Fiscal Considerations
Funding for this project is provided by the Utilities Division, Wastewater Fund. This project will require additional support funding. The Utilities Department seeks the consideration of the City Council for an additional appropriation of $556,138.97.
Available Budget Account Amount
SC7445|CC0260|FD640|PPRJ-00000201 $ 400,000.00
Estimated Expenditures Amount
Award
Contingency (20%)
$ 783,720.47
$ 156,744.09
Inspection, Testing, Staff Time (10%) $ 78,372.00 Total $ 956,138.97
Impact to the Community
This project will improve sewer system reliability, enhance sanitary conditions, and support future capacity needs along South Pine Street. Replacing the deteriorated sewer and upgrading the water main will reduce the risk of service disruptions, benefiting nearby residents, businesses, and rail operations at West Boone Street.
ATTACHMENT(S)
A. Resolution
B. Detailed Bid Results
C. Agreement