COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: January 20, 2026
SUBJECT: Adoption of a Resolution Approving Amendment No. 1 to the Agreement with R. Baker Inc. for the Church Street Sewer Line Project, Formal Bid No. 2024-07
Description:
The City Council will consider approving Amendment No. 1 to the Agreement for the Church Street Sewer Line Project, Bid No. 2024 -07, with R. Baker Inc., increasing the total not -to-exceed amount by $113,949.90 to provide for additional work required to complete the project in accordance with City Standards.
Environmental Notice: The activity is not a “Project” as defined under Section 15378of the California Environmental Quality Act State Guidelines ; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
1. Adopt a Resolution approving Amendment No. 1 to the Agreement with R. Baker Inc., for the Church Street Sewer Line Project, Bid No. 2024-07, increasing the total not-to- exceed amount by $113,949.90 for a revised total of $1,614,533.90; and
2. Authorize the City Manager, or designee, to execute agreement.
BACKGROUND:
On November 19, 2024, the City Council awarded Bid No. 2024-07 to R. Baker Inc. for the construction of the Church Street Sewer Line Project with a not-to-exceed amount of $1,500,584.
Under the direction of the City of Santa Maria Public Works Engineering Department, the project was designed by the Wallace Gr oup. This project consisted of providing a new 2,250-foot-long 12” diameter gravity sewer in Church Street between South Depot Street and South Broadway Street, and two 200-foot-long 8” diameter relief gravity sewers and associated sewer manholes; providin g irrigation and irrigation control wire conduits for future installation of irrigation lines and control wires.
DISCUSSION:
During the work performed by R. Baker Inc. , the project experienced multiple change orders required to complete the necessary work in accordance with City Standards. 2 Amendment No. 1 increases the not-to-exceed contract amount by $113,949.90, resulting in a new total contract amount of $1,614,533.90. No additional changes to the scope of work, contract terms, or other conditions are proposed.
Available Budget Account Amount
REAP Grant Funds $2,482,958.44
Expenditures Amount
Award $1,500,584.00
Amendment 1 $113,949.90
Revised Agreement Total $1,614,533.90
Approval of this amendment will allow the City to process payment for the completed work and maintain the quality and reliability of its sewer system.
Alternative(s)
The City Council could choose not to approve the amendment. However, this would limit the City’s ability to fully fund the additional quantities required to meet project needs and could delay timely completion of the project.
Fiscal Considerations
Funding for this project is supported by a REAP Grant awarded to the City through the Santa Barbara County Association of Governments (SBCAG). Sufficient funds are available in the REAP Grant awarded to the City, and no other funding will be requested to complete this project.
Impact on the Community
The community will benefit from the gravity sewer in Church Street between South Depot Street and South Broadway Street and relieve gravity sewers.
ATTACHMENT(S)
A. Resolution
B. Original Agreement
C. Amendment