Agenda — Santa Maria City Council, February 3, 2026

Mayor Alice Patino
Mayor Pro-Tem Gloria Flores
Councilmember Maribel Aguilera-Hernandez
Councilmember Carlos Escobedo
Councilmember Gloria Soto

CITY COUNCIL AGENDA

CITY OF SANTA MARIA, CALIFORNIA

CITY HALL
110 EAST COOK STREET

Tuesday, February 3, 2026
CLOSED SESSION - 4:30 P.M.

REGULAR SESSION - 5:30 P.M.

HOW TO ACCESS MEETINGS

1. Meetings can be viewed in video format alongside the on-line interactive agenda at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center-meetings- portal.

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Attendance at public meetings may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at (805) 925-0951 extension 2306, or by email at [email protected] at least 48 hours before the meeting. Assisted Listening devices are available for those who attend in Council Chambers. Closed Captioning is available during meetings in English and Spanish on Comcast Channel 23 and at CityofSantaMaria.org/tv.

PUBLIC COMMENT (letters/emails)
(Must be received by 2:00 p.m. in advance of the meeting) Members of the public wishing to submit a public comment or a comment on an agenda item, can email [email protected] or mail to the City Council, Attn.: City Clerk's Office, 110 East Cook Street, Santa Maria, CA 93454. Letters/emails will not be read aloud during the meeting. All correspondence will be distributed to Councilmembers, submissions received after the deadline will not be processed until the following day but will become a part of the official record.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month. Regular meetings start at 5:30 p.m. in the Council Chambers at City Hall, 110 East Cook Street, Santa Maria, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC§ 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at Santa Maria City Hall located at 110 East Cook Street, Santa Maria, California.

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CLOSED SESSION

1. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Escobedo, Councilmember Soto, Mayor Pro Tem Flores, and Mayor Patino

2. PUBLIC COMMENT PERIOD
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

3. RECESS-CLOSED SESSION
The City Council will immediately recess to a closed session for the following:

3.a Conference with Real Property Negotiators Pursuant to California Government Code §54956.8
Property: APN 121-224-037
Agency Negotiators: City Manager David W. Rowlands, City Attorney Tom Watson, Assistant City Manager Chuen Wu, and Director of Community Development Chenin Dow.

Negotiating Parties: Vernon Property Group, LLC.

Under Negotiation: Sales and Disposition Agreement

4. RECONVENE TO REGULAR SESSION
REGULAR SESSION - 5:30 P.M.

5. INVOCATION

6. PLEDGE OF ALLEGIANCE

7. CALL TO ORDER
ROLL CALL: Councilmember Aguilera-Hernandez, Councilmember Escobedo, Councilmember Soto, Mayor Pro Tem Flores, and Mayor Patino

8. REPORT BY THE CITY ATTORNEY FROM CLOSED SESSION

9. PROCLAMATIONS

9.a Proclamation Honoring the Life and Service of Joseph Glen Alexander The City Council will present a Proclamation Honoring the Life and Service of Joseph Glen Alexander and commemorates January 22, 1969, as his Last Alarm.

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10. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

11. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items removed by a member of the City Council for individual consideration, which shall be individually considered immediately after taking action on the Consent Calendar.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

11.a CITY MANAGER/CITY CLERK DEPARTMENT

11.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

11.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the regular City Council meeting of January 20, 2026.

11.b FINANCE DEPARTMENT

11.b.1 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

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11.c UTILITIES DEPARTMENT

11.c.1 Adoption of a Resolution Approving an Agreement with Black and Veatch Corporation for Wastewater Master Plan Peer Review Services The City Council will consider adopting a Resolution authorizing an agreement with Black and Veatch Corporation for Wastewater Master Plan Peer Review Services.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving an agreement with Black and Veatch Corporation for Wastewater Master Plan Review Services; and

1. Authorize the City Manager, or designee, to execute the agreement.2.

12. REGULAR BUSINESS
ORDER OF PROCEEDINGS FOR REGULAR BUSINESS ITEMS:

Council Agenda Report to be given.

Questions from the City Council.

Written communications/Public input.

City Council discussion and action.

12.a Adoption of a Resolution Expressing Support for Immigrant Residents of Santa Maria
A Resolution expressing support for immigrant residents.

RECOMMENDATION:

Adopt a Resolution expressing support for immigrant residents of Santa Maria.

13. REPORT BY CITY MANAGER

14. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234

REPORTS)

15. ADJOURNMENT

If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

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I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at City of Santa Maria City Hall and made available at
https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-center- meetings-portal on this 29th day of February 2026.
/s/ DONNA G. SCHWARTZ, CMC
Chief Deputy City Clerk

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COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: February 3, 2026

SUBJECT: Proclamation Honoring the Life and Service of Joseph Glen Alexander

The City Council will present a Proclamation Honoring the Life and Service of Joseph Glen Alexander and commemorates January 22, 1969, as his Last Alarm.

BACKGROUND:

Joseph Glen Alexander honorably served the City of Santa Maria as an Engineer with the Santa Maria Fire Department, exemplifying dedication, professionalism, and a steadfast commitment to public safety. On January 22, 1969, while actively operating a fire engine at a structure fire near the intersection of College Drive and Mariposa Drive, Engineer Alexander suffered a fatal heart attack in the line of duty.

Engineer Alexander is recognized as the first line-of-duty death in the history of the Santa Maria Fire Department. His sacrifice serves as a solemn reminder of the inherent risks firefighters face daily and stands as a lasting testament to the courage, selflessness, and devotion required of those who answer the call to protect life and property. The City of Santa Maria remains deeply grateful for his service and honors his memory as an enduring part of the Fire Department’s history and legacy.

Proclamation Requested by: Andrew Klein

Attachment(s): Proclamation

City of Santa Maria
Santa Maria, California

Proclamation
Honoring the Life and Service of
Joseph Glen Alexander

WHEREAS, Joseph Glen Alex ander honorably served the community as an Engineer with the Santa Maria Fire Department, demonstrating dedication , and professionalism, and an unwavering commitment to public safety; and

WHEREAS, on January 22, 1969, while actively operating a fire engine at a structure fire in the area of College Drive and Mariposa Drive, Engineer Alexander suffered a fatal heart attack in the line of duty; and

WHEREAS, Joseph Glen Alexander is recognized as the first line -of-duty death in the history of the Santa Maria Fire Department, a solemn distinction that underscores the inherent risks faced daily by firefighters, and whose sacrifice stands as a lasting reminder of the courage, selflessness, and devotion required of those who answer the call to protect life and property, often at great personal risk; and

WHEREAS, the City of Santa Maria remains forever grateful for Engineer Alexander’s service and honors his memory as an integral part of the Department’s history and legacy.

NOW, THEREFORE, I, Alice M. Patino, Mayor of the City of Santa Maria, do hereby proclaim that the City of Santa Maria recognizes and honors the life, se rvice, and ultimate sacrifice of Joseph Glen Alexander, and commemorates January 22, 1969 , his Last Alarm, with profound respect and gratitude.

BE IT FURTHER PROCLAIMED that this proclamation ensures Engineer Alexander’s name, service, and sacrifice are f orever remembered, and that his legacy continues to inspire current and future members of the Santa Maria Fire Department, as well as the community they proudly serve.

IN WITNESS WHEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 3rd day of February 2026.

___________________________
Alice M. Patino, Mayor

1 CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA

January 20, 2026, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria

Roll Call: Councilmember Maribel Aguilera-Hernandez, Councilmember Gloria Soto, Councilmember Carlos Escobedo, Mayor Pro Tem Gloria Flores, and Mayor Alice Patino.

Staff Present: City Manager David W . Rowlands, City Attorney Thomas Watson, Director of Finance Rebecca Campbell, Fire Chief Bradley Dandridge, Director of Community Development Chenin Dow, Interim Director of Recreation & Parks Dennis Smitherman, Director of Public Work s Brett Fulgoni, Library Director Dawn Jackson, Chief Human Resources Officer Graciela Reynoso, Director of Utilities Shad Springer, Police Chief Christopher Williams, Chief Deputy City Clerk Donna Schwartz, and Assistant City Clerk Alexandra Valadez

_____________________________________________________________________

1. INVOCATION
Pastor Tim Mossholder from Vida Church Santa Maria gave the Invocation.

2. PLEDGE OF ALLEGIANCE
Councilmember Escobedo led the Pledge of Allegiance.

3. CALL TO ORDER
Mayor Patino called the meeting to order at 5:37 p.m.

4. PROCLAMATIONS

4.a Proclamation Proclaiming January 18 through January 24, 2026, as “Respect for Life Week” The City Council presented a Proclamation to Jon Lindgren of Respect for Life Central Coast recog nizing January 18th through January 24, 2026, as "Respect for Life Week" in the City of Santa Maria.

Written public comment was received from Cliff Solomon.

4.b Proclamation Proclaiming January 2026 as “Human Trafficking Awareness Month” The City Council p resented a Proclamation to Ann McCarty on behalf of the Santa Barbara County Human Trafficking Task Force (SBCHTTF), under the auspices of the Santa Barbara County District Attorney’s Office recognizing January 2026, as "Human Trafficking Awareness Month" in the City of Santa Maria.

5. PRESENTATIONS

5.a 2025 Lights, Sights, and Holiday Nights Award Winner Recognition The City Council acknowledged the winners of the 30th Annual "Lights, Sights, and Holiday Nights Holiday Decoration Contest". The presentation was made by Interim Recreation & Parks Director Dennis Smitherman.

2 5.b Winter 2026 Class of Hometown Heroes
The City Council received a presentation from Dennis Smitherman, Interim Recreation & Parks Director, on the Winter 2026 Class of Hometown Heroes . Honorees included Harry Masatani (Army), Jess Verdin (Army), Rebekah Jeanne May (Coast Guard), Vincent Deparini (Navy), Gregory H. Kurokawa (Navy), and Lauren Guy Payne (Navy).

6. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comments. Speaking from the public was John Rohner, Sara Macdonald, Sue Heitman, Cliff Solomon, Danny Mogg, Pam Gates, Gale McNeeley, Michelle Ambriz, Adam Pacheco, Lisa Thornhill, Jeanne Sparks, Fernando Martinez, and Gary Hall.

Written public comments were received from Michelle Ambriz Quintero, Kathy Sharum, and Julie Steyer.

Councilmember Aguilera -Hernandez requested that an agenda item be placed on the upcoming meeting agenda for consideration of a resolution or proclamation expressing support for the immigrant community of Santa Maria.

7. CONSENT CALENDAR
Consent Calendar Items 7.a.1 through 7.f.2 were approved as presented, including the adoption of Resolution Nos. 2026 -01, 2026 -02, 2026 -03, 2026-04, 2026 -05, 2026 -06, 2026 -07, 2026 -08, 2026-09, 2026-10, 2026-11, 2026-12, 2026-13, 2026-14, 2026-15, 2026-16, 2026-17, and 2026-18. The recorded vote appears with each item below.

Councilmember Flores pulled item 7.d.2 for discussion.

Written public comment was received from Geoffrey Wheeler regarding items 7.d.2 and 7.d.4.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopt the Consent Calendar as submitted.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Soto, Councilmember Escobedo, Mayor Pro Tem Gloria Flores, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

7.a CITY MANAGER/CITY CLERK DEPARTMENT

7.a.1 Ordinances and Resolutions
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Waived the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

Motion carried by a recorded vote

7.a.2 Approval of Minutes
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Approved the Minutes of the regular City Council meeting of December 2, 2025.

Motion carried by a recorded vote

3 7.a.3 Adoption of a Resolution Amending Resolution No. 2025-209, to Comply with CalPERS Requirements for Holiday Pay as Pensionable Compensation and to Incorporate the Cesar Chavez Holiday for Fire Battalion Chiefs
Action: Adopted as Resolution No. 2026-01.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1.Adopted a Resolution amending Resolution No. 2025 -209, approving a Wage and Benefit Package Resolution for the Public Safety Managers to comply with CalPERS Requirements for Holiday Pay as pensionable compensation and to incorporate the Cesar Chavez Holiday for Fire Battalion Chiefs; and

2.Authorized the Mayor to execute the terms of the Resolution.

Motion carried by a recorded vote

7.a.4 Adoption of a Resolution Approving the Selection of The Mejorando Group to Provide Strategic Planning and Goal Setting Session Facilitation Services Action: Adopted as Resolution No. 2026-02.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving the selection of The Mejorando Group to provide Strategic Planning and Goal Setting Session Facilitation Services; and

2. Authorized the City Manager, or designee, to award, negotiate, and execute an agreement.

Motion carried by a recorded vote

7.a.5 Adoption of a Resolution Approving the Selection of DHM Research for Public Opinion Survey Research and Ballot Measure Polling Services
Action: Adopted as Resolution No. 2026-03.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving the selection of DHM Research to provide Public Opinion Survey Research and Ballot Measure Polling Services not to exceed the amount of $36,500; and

2. Authorized the City Manager, or designee, to award, negotiate, and execute the agreement.

Motion carried by a recorded vote

7.a.6 Adoption of a Resolution Approving an Amendment to the City’s Comprehensive Schematic Pay Schedule to Correct Two Hourly Rates
Action: Adopted as Resolution No. 2026-04.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution approving an amendment to the City’s Comprehensive Schematic Pay Schedule, effective December 27, 2025.

Motion carried by a recorded vote

4 7.b FINANCE DEPARTMENT

7.b.1 Payment of Payroll
Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

7.b.2 Receive and File the Financial Report for the First Quarter Ending September 30, 2025 Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
City Council received and filed the Financial Report for the First Quarter ending September 30, 2025.

Motion carried by a recorded vote

7.c POLICE DEPARTMENT

7.c.1 Adoption of a Resolution Approving the Donation of Tactical and Rescue Equipment from the Santa Maria Police Council
Action: Adopted as Resolution No. 2026-05.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution approving the donation of tactical and rescue equipment to the Santa Maria Police Department from the Santa Maria Police Council.

Motion carried by a recorded vote

7.c.2 Adoption of a Resolution Authorizing the Submission of an Application for the 2027 California Office of Traffic Safety Selective Traffic Enforcement Program Grant Action: Adopted as Resolution No. 2026-06.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution authorizing the submission of an application for the 2027 Grant Program Cycle of the California Office of Traffic Safety Selective Traffic Enforcement Program Grant; and

2. Authorized the City Manager, or designee, to submit the application, appropriate and expend the funds awarded to the Santa Maria Police Department.

Motion carried by a recorded vote

5 7.d PUBLIC WORKS DEPARTMENT

7.d.1 Adoption of a Resolution Approving Acceptance of a Public Landscape Easement Action: Adopted as Resolution No. 2026-07.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution accepting a public landscape easement located at 2326 South Broadway (State Route 135), Santa Maria, California; and

2. Directed City Clerk’s Office to send “Grant of Easement for Public Landscape” document to the Santa Barbara County Clerk-Recorder for recordation.

Motion carried by a recorded vote

7.d.2 Adoption of Resolution Accepting a Public Right-of-Way Dedication and In-Lieu Payment Action: Adopted as Resolution No. 2026-08.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution accepting a public right -of-way dedication located at 1202 West Betteravia Road, Santa Maria, California, and an in -lieu payment for the construction of Betteravia Road widening; and

2. Directed the City Clerk’s Office to send to the Santa Barbara County Clerk - Recorder the “Irrevocable Offer to Dedicate Public Right -of-Way” document for recordation.

Motion carried by a recorded vote

7.d.3 Adoption of a Resolution Approving a Revised Memorandum of Understanding for the Pilot Santa Maria to San Luis Obispo Express Transit Services Action: Adopted as Resolution No. 2026-09.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving and adopting a revised Memorandum of Understanding (MOU), with the San Luis Obispo Council of Governments and the City of San Luis Obispo for th e Pilot Santa Maria to San Luis Obispo Express Transit Service (SLO 210); and

2. Authorized the City Manager, or designee, to execute the revised MOU.

Motion carried by a recorded vote

6 7.d.4 Adoption of a Resolution Approving a Memorandum of Understanding with the Santa Barbara County Association of Governments for the State Route 135 Comprehensive Corridor Study Action: Adopted as Resolution No. 2026-10.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approvi ng a Memorandum of Understanding (MOU) between the City of Santa Maria and the Santa Barbara County Association of Governments to complete the State Route 135 Comprehensive Corridor Study, committing a total City contribution of $150,000; and

2. Authorized the City Manager, or designee, to execute the MOU.

Motion carried by a recorded vote

7.d.5 Adoption of a Resolution Approving Amendment No. 1 to the Agreement with R. Baker Inc. for the Church Street Sewer Line Project, Formal Bid No. 2024-07 Action: Adopted as Resolution No. 2026-11.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving Amendment No. 1 to the Agreement with R.

Baker Inc., for the Church Street Sewer Line Project, Bid No. 2024 -07, increasing the total not -to-exceed amount by $113,949.90 for a revised total of $1,614,533.90; and

2. Authorized the City Manager, or designee, to execute agreement.

Motion carried by a recorded vote

7.e RECREATION & PARKS DEPARTMENT

7.e.1 Adoption of a Resolution Approving an Application for the 2025 Whale Tail Grant Action: Adopted as Resolution No. 2026-12.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving the submission of an application to the California Coastal Commission for the 2025 Whale Tail Grant funding up to $28,000; and

2. Authorized the City Manager, or designee, to execute all documents necessary to administer the grant.

Motion carried by a recorded vote

7 7.e.2 Adoption of Resolutions Approving the Annexation and Assessment of Parcels into City Landscape Maintenance Districts
Action: Adopted as Resolution Nos. 2026-13, 2026-14, 2026-15, and 2026-16.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resoluti on annexing and authorizing the assessment of Landscape Maintenance Fees to the Sears Building Remodel, CCD Orange Street Duplexes, 309 Mill Street Apartments, and 123 East Fesler Street Apartments in the Northeast Landscape Maintenance District (Streets a nd Highways Code Section 22500, Et Seq.) ;and

2. Adopted a Resolution annexing and authorizing the assessment of Landscape Maintenance Fees to Depot Street Apartments located in the Northwest Landscape Maintenance District (Streets and Highways Code Section 2 2500, Et Seq.); and

3. Adopted a Resolution annexing and authorizing the assessment of Landscape Maintenance Fees to the Arby’s to KFC Remodel located in the South Miller Street/South College Drive Landscape Maintenance District (Streets and Highways Code Section 22500, Et Seq.); and

4. Adopted a Resolution annexing and authorizing the assessment of Landscape Maintenance Fees to Planes of Fame, the Airport Business Park, and Industrial Parkway Battery Storage located in the Southwest Landscape Maintenance District (Streets and Highways Code Section 22500, Et Seq.) Motion carried by a recorded vote

7.f UTILITIES DEPARTMENT

7.f.1 Adoption of a Resolution Approving an Agreement with S.E. Chambers Construction, Inc. for Utility Locating and Marking Services
Action: Adopted as Resolution No. 2026-17.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto

1. Adopted a Resolution approving an agreement with S.E. Chambers Construction, Inc. for Utility Locating and Marking Services; and

2. Authorized the City Manager, or designee, to execute agreement.

Motion carried by a recorded vote

7.f.2 Adoption of a Resolution Designating Additional Funds for the Well 12S Rehabilitation Project, Bid No. 2024-15
Action: Adopted as Resolution No. 2026-18.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution authorizing and designating additional funds in the amount of $98,853 within the approved budget for Fiscal Year 2025 -26, to the Well 12S Rehabilitation Project, Bid No. 2024-15.

Motion carried by a recorded vote

8 8. PUBLIC HEARING

8.a Adoption of a Resolution Approving the Issuance of a Bond under the Tax and Equity Fiscal Responsibility Act (TEFRA) Regarding Hancock Terrace Apartments Mayor Patino conducted a public he aring at 6:53 p.m. under the requirements of the Tax and Equity Fiscal Responsibility Act (TEFRA) and the Internal Revenue Code of 1986, as amended. There being no requests to speak, it was immediately closed.

Action: Adopted as Resolution No. 2026-19.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Councilmember Soto
Adopted a Resolution approving the issuance of the California Municipal Finance Authority Qualified 501(c)(3) Bonds in an aggregate principal amount not to exceed $105,000,000 for the purpose of financing or refinancing the acquisition, rehabilitation, improvement and equipping of Hancock Terrace Apartments and certain other matters relating thereto.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Soto, Councilmember Escobedo, Mayor Pro Tem Gloria Flores, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

9. REGULAR BUSINESS

9.a Fiscal Year 2025-26 Budget Rebalancing Analysis and Adoption of a Resolution Approving Budget Amendments
Action: Adopted as Resolution No. 2026-20.

Moved by: Councilmember Aguilera-Hernandez
Seconded by: Mayor Pro Tem Gloria Flores

1. Received and filed the Fiscal Year 2025-26 Budget Rebalancing Analysis; and

2. Adopted a Resolution approving First Quarter Budget Amendments to the Fiscal Year 2025-26 Budget for personnel, operational, and capital changes, and delegating the City Manager to implement the same.

Ayes (5): Councilmember Aguilera-Hernandez, Councilmember Soto, Councilmember Escobedo, Mayor Pro Tem Gloria Flores, and Mayor Patino
Motion carried by a recorded vote (5 to 0)

10. REPORT BY CITY MANAGER
City Manager Rowlands stated that the next City Council meeting is scheduled for February 3. Items on the agenda include the 2025 General Plan Report and an ordinance introducing AB 1600 fees. Mr.

Rowlands also mentioned that the Immigration item would be brought back on February 3 for discussion and approval.

9 11. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234 REPORTS) Councilmember Flores reported she attended the CommUnify M eeting, the Boys and Girls Club 60th Anniversary Celebration, 48th Annual Fire Protection and AMR Appreciation Night, Santa Maria Valley Homewood Suites Tourism Celebration, and the EconAlliance Dinner.

Councilmember Escobedo indicated he attended the Boys and Girls Club 60th Anniversary Celebration.

Councilmember Aguilera-Hernandez announced she attended an Investment Committee Meeting, Jim Glines Sign Dedication, Swearing In of Monique Limon, Ribbon Cutting Ceremony for the Guadalupe Early Learning Center, 48th Annual Fire Protection and AMR Appreciation Night, Santa Barbara County Association of Governments Board of Directors meeting, Santa Maria Valley Homewood Suites Tourism Celebration, and the EconAlliance Dinner.

Councilmember Soto reported she att ended the Ad Hoc Budget Committee meeting, Public Revenue Workshop, and the 48th Annual Fire Protection and AMR Appreciation Night.

Mayor Patino stated she attended the Planning Commission Study Session, Ad Hoc Budget Committee meeting, 3CE Policy Board of Directors meeting, California Coastal Commission meeting, Local Agency Formation Commission meeting, Elected Leaders Forum on Housing and Homelessness, the 2nd Annual Machado Plaza Holiday Market, Monthly Lobbyist Briefing, Boys and Girls Club 60th Annive rsary Celebration, Cal Cities Mayor and Councilmember Roundtable, Ribbon Cutting Ceremony for the Guadalupe Early Learning Center, the 48th Annual Fire Protection and AMR Appreciation Night, Santa Barbara County Association of Governments Board of Director s meeting, Air Pollution Control District meeting, Santa Maria Valley Homewood Suites Tourism Celebration, the EconAlliance Dinner, and she also attended the Jim Glines Sign Dedication.

12. ADJOURNMENT
There being no further business before the City Counci l, Mayor Patino declared the City Council meeting adjourned at 7:51 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Shad S. Springer, Director of Utilities

DATE: February 3, 2026

SUBJECT: Adoption of a Resolution Approving an Agreement with Black and Veatch Corporation for Wastewater Master Plan Peer Review Services

Description:

The City Council will consider adopting a Resolution authorizing an agreement with Black and Veatch Corporation for Wastewater Master Plan Peer Review Services.

RECOMMENDATION:

1. Adopt a Resolution approving an agreement with Black and Veatch Corporation for Wastewater Master Plan Review Services; and

2. Authorize the City Manager, or designee, to execute the agreement.

BACKGROUND:

The City of Santa Maria (City) owns and operates a Wastewater Treatment Plant (WWTP) located at 601 South Black Road, serving a population of more than 110,000. The WWTP treats domestic, commercial, and industrial wastewater using primary clarifiers, trick ling filters, and secondary clarifiers. Treated effluent is discharged to percolation ponds under a permit issued by the Central Coast Regional Water Quality Control Board (Regional Board).

In 2020, the Regional Board adopted General Waste Discharge Requi rements establishing more stringent effluent limits for Biochemical Oxygen Demand, Total Suspended Solids, and Total Nitrogen. The City cannot meet these new requirements with its existing treatment processes without significant facility upgrades and a change in the treatment regime at the WWTP.

The City contracted with Carollo Engineers to assist in developing a pathway to regulatory compliance for the WWTP. Services include overall program management and development of a Time Schedule Compliance Plan out lining actions and milestones required to meet regulatory requirements. Carollo Engineers has also prepared a Wastewater Master Plan, with input and review from City staff, that provides a 35 -year 2 roadmap addressing facility needs, capital improvements, op erational strategies, regulatory compliance, and future growth.

Given the magnitude, cost, and complexity of the improvements anticipated, City staff determined it prudent to obtain an independent peer review of the draft Wastewater Master Plan. The peer review will verify that the Plan is technically sound, complete, and meets industry best practices prior to finalization and implementation.

DISCUSSION:

On June 2, 2025, the City issued a Request for Qualifications (RFQ) to select a qualified firm to conduct a peer review of the draft Wastewater Master Plan. The scope of services will include a kickoff meeting with City staff and Carollo Engineers, review of the draft Wastewater Master Plan, development of initial findings and recommendations, participation in a collaborative workshop, and preparation of a final written peer review report within approximately twelve weeks.

Three submittals were received by the RFQ deadline. A selection committee evaluated each firm based on qualifications, relevant experience, technical expertise, and proposed peer review approach. Based on this evaluation, Black and Veatch Corporation, with HDR, Inc. as a subconsultant, was determined to be the most qualified team to provide the required peer review services. Black and Veatch Corporation and HDR, Inc. demonstrated extensive experience in wastewater master planning, peer reviews, regulatory compliance, and capital improvement planning for medium to large -scale wastewater treatment facilities.

City Staff negotiated the terms of an agreement for scope and fee (Attachment B) for the project based on the City’s needs.

Alternative(s)
The City Council may:
1) Decline to authorize the agreement and d irect City staff to reject the scope and fee. This is not recommended, as an independent peer review is critical to ensuring the Wastewater Master Plan supports regulatory compliance and long-term system needs.
2) Decline to authorize the agreement and d irect City staff to reissue the RFQ. This will delay the project timeline and it is not necessary given the qualifications of the proposed team.

Awarding a contract to Black an Veatch Corporation is the most efficient way to complete the peer review professionally within the required schedule, allowing City staff and Carollo Engineers to incorporate recommendations and finalize the Wastewater Master Plan without delaying subsequent planning, budgeting, or regulatory compliance activities.

Fiscal Considerations
Funding for the peer review services is included in the approved wastewater budget. The authorized project budget of $192,023.70 is within budget and does not require additional appropriations.
3 Impact on the Community
The peer review will provide independent confirmation that the Wastewater Master Plan supports a safe, reliable, and cost -effective wastewater system for the community.

Independent evaluation promotes transparency and informed decision-making.

Impact on the City
Awarding the contract to Black and Veatch Corporation enables the City to maintain critical project timelines, supports compliance with new regulatory requirements, and strengthens long-term planning for wastewater treatment infrastructure.

ATTACHMENT(S)
A. Resolution-Wastewater Master Plan Peer Review Services B. Agreement-Wastewater Master Plan Peer Review Services

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY

OF THE CITY OF SANTA MARIA, CALIFORNIA

APPROVING AN AGREEMENT WITH BLACK AND VEATCH CORPORATION

FOR WASTEWATER MASTER PLAN PEER REVIEW SERVICES

WHEREAS, the City of Santa Maria (City) owns and operates a Wastewater Treatment Plant located at 601 South Black Road; and

WHEREAS, the City is developing a Wastewater Master Plan that provides a 35 - year roadmap addressing facility needs, capi tal improvements, operational strategies, regulatory compliance, and future growth, and the City staff has determined it prudent to obtain an independent peer review of the draft Wastewater Master Plan; and

WHEREAS, the City conducted a Request for Qualif ications process for Wastewater Master Plan Peer Review Services and, following evaluation by a selection committee, determined Black and Vea tch Corporation to be the most qualified team to provide the required services; and

WHEREAS, City staff negotiated an agreement for professional services with Black and Veatch Corporation; and

WHEREAS, approval of the agreement provides independent confirmation that the Wastewater Master Plan supports a safe, reliable, and cost-effective wastewater system for the community and allows the City to maintain critical project timelines, supports compliance with new regulatory requirements, an d strengthens long -term planning for wastewater treatment infrastructure.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Authorize and direct the City Manager, or designee, to enter into an agreement with Black and Veatch Corporation, incorporated herein by reference; and SECTION 2. Authorize and direct the City Manager , or designee, to enter into extensions and modifications consistent with the terms of the agreement, or to cancel the agreement, as determined to be in the best interest of the City of Santa Maria; and SECTION 3. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the inten t of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

Page 2 of 2 ends

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held on the 3rd day of February 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:

_______________________________
City Attorney

APPROVED AS TO CONTENT:

_______________________________
Department Director

_______________________________
City Manager

Atty. Rev. 2025 Page 1 of 15

AGREEMENT FOR SERVICES

WASTEWATER MASTER PLAN PEER REVIEW SERVICES

This Agreement is made on February 3, 2026 by and between Black and Veatch Corporation, a Delaware corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. WHEREAS, City has determined the Wastewater Master Plan Peer Review Services involves performance of services of a temporary nature (the “Project”); and

2. WHEREAS, City does not have available employees to perform the services for the Project; and

3. WHEREAS, City publicly advertised a Request for Qualifications on Planet Bids on June 2, 2025; and

4. WHEREAS, following evaluation by a selection committee, City determined the Contractor to be the most qualified to perform the services for the Project; and

5. WHEREAS, City has determined Contractor’s rates were fair and reasonable compared to other firms performing similar services; and

6. WHEREAS, City has requested Contractor perform the services for the Project; and

7. WHEREAS, Contractor is registered or licensed in California to perform the services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this Agreement begins on the first date written above and ends at 11:59 p.m. on December 31, 2026, or project completion, whichever occurs first. This Agreement may be extended by mutual consent of the parties. This Agreement may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details , and means of providing services required by the City. More specifically, Contractor agrees to perform the specific services listed in Exhibit A.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the Agreement and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit B.

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit C.

2.06. Prevailing Wage. Where applicable, Contractor shall follow the prevailing wage requirements listed in Exhibit D and applicable law.

2.07. Exhibits. Exhibits A, B, C, and D are attached and incorporated.

ATTACHMENT "B"
Atty. Rev. 2025 Page 2 of 15

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor including its employees The provisions of this paragraph survive completion of the services or the termination of this Agreement.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day -to-day activities of this Agreement shall be exchanged between a designated representative of the City and a representative of Contractor, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City: To Contractor:

City of Santa Maria Black & Veatch Corporation
Utilities Department Attn: Ashutosh Shirolkar
Attn: Contracts Manager 220 Commerce
2065 East Main Street Irvine, CA 92602
Santa Maria, CA 93454

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change.

Any written notices required under this Agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this Agreement.

4.03. Integration. This Agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

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4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this Agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this Agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this Agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this Agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. Further requirements are attached as Exhibit D.

IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.

“Contractor” “City”

BLACK & VEATCH CORPORATION CITY OF SANTA MARIA

By: By:

ASHUTOSH S. SHIROLKAR SHAD S. SPRINGER, P.E., MPA
Associate Vice President Director of Utilities

ATTEST

By:

DONNA G. SCHWARTZ
Chief Deputy City Clerk

APPROVED AS TO FORM

Risk Manager

City Attorney

Atty. Rev. 2025 Page 4 of 15

EXHIBIT A

SERVICES TO BE PERFORMED

Contractor will provide professional engineering services to the City by performing a peer review of the Wastewater Master Plan (WWMP) that is currently being developed by the City.

BACKGROUND

The City is undertaking a significant upgrade to its wastewater treatment plant (WWTP) to meet new General Permit effluent limits and accommodate future growth. The existing plant is a trickling filter facility that discharges treated effluent to 18 onsite percolation ponds. The current permitted capacity of 8 MGD is based on average annual flow.

PROJECT UNDERSTANDING

The scope of work will consist of the following tasks:

Task 1 – Project Management
Task 2 – Review WWMP Document
Task 3 – Develop Internal Review Consensus
Task 4 – Collaborative Workshop
Task 5 – Peer Review Report

SCOPE OF WORK & DELIVERABLES

Task 1. Project Management

Project Administration
This task will include project setup, administration, coordination with the City, and managing scope schedule and budget. The Contractor will provide monthly invoices with an email summary of the progress report. Deliverables: Monthly invoices in PDF via email.

Meetings
The following meetings and calls are included:
 Project Kickoff Meeting and Initial Workshop. A project kickoff meeting will be held at the City’s offices with the City and City’s consultant (Carollo Engineers) to perform the initial review of the draft WWMP. The objective of this meeting would be to:
o Review Contractor’s scope and schedule
o Review goals and objectives of the peer review
o Initial review of the draft WWMP, which the City will present as a high-level summary at this meeting.

The kickoff meeting and initial workshop is expected to be 4- hour duration and will be attended in person by Contractor and two Peer Review Facilitators. Additional members of the Contractor will attend virtually. The Contractor will prepare the meeting agenda and meeting minutes and distribute electronically. Deliverables: Meeting agenda and minutes by PDF

Monthly Status Call
Two 30-minute monthly calls are included and will be attended by Contractor. The purpose will be to discuss progress, review schedule, and discuss action items. Deliverables: Action items will be summarized in an email as appropriate.

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Task 2 – Review WWMP Document

Review of WWMP Document
Contractor will review the draft WWMP furnished by the City. The multidisciplinary review will follow the proposed review approach outlined in Attachment A – Peer Review Plan. Detailed Review may include but is not limited to the following:

 Perform independent review on key areas
 Perform quality control review of key calculations, assumptions, and recommendations  Identify risks, gaps, and fatal flaws

Key Focus Areas will include:

 Process Evaluation and Selection
 Regulatory Compliance
 Capital and Life Cycle Cost Estimate Basis and Assumptions  O&M Considerations
 Implementation and phasing considerations
 Site and Space Planning

Focused Discussions with City and Carollo
As part of the review, Contractor will schedule virtual calls with Carollo and City to obtain additional information/answers to questions. Up to four one-hour calls are included, as warranted. Deliverables:

Focused Discussions notes and action items.

Task 3 – Develop Internal Review Consensus

Contractor will compile comments on the WWMP in a comment template structured around the areas of focus described in Task 2. The collated comments will be reviewed by the Peer Review Facilitators for consistency and prioritization. Consensus and consistency of comments among multiple reviewers will be developed internally. Comments will be organized in a comment log and will focus on actionable, constructive feedback and prioritized in the order of importance (High/Medium/Low). Deliverables: Peer review comment log in excel.

Task 4 – Collaborative Workshop

Contractor will prepare a focused agenda based on prioritization, and schedule and facilitate a full-day workshop with the City and Carollo at the City’s offices. The Contractor’s peer review facilitators will be in-person with discipline subject matter experts attending virtually. The purpose of this workshop is to review and collaboratively resolve peer review comments on the WWMP and develop stakeholder consensus and buy-in on the approach to incorporate recommendations in the final WWMP. Contractor will prepare workshop meeting minutes for distribution and use in Task 5. Deliverables: Workshop agenda and minutes in PDF

Task 5 – Peer Review Report

The peer review report will be based on the following outline:

Atty. Rev. 2025 Page 6 of 15

1. Introduction, Purpose, and Objectives

2. Summary of review completed, workshops, and coordination

3. Summary of key review comments, conclusions, and recommendations

4. Summary of detailed review by volume/chapter

5. Final Comment Log (appendix)

A draft peer review report will be submitted to the City for review and comments. Comments received from the City will be incorporated into the final peer review report.

Contractor will use the City provided AUTOCAD or to scale PDF as -built drawings if required development of any figures in the peer review report.

Deliverables: Draft and Final Peer Review Report in pdf.

Basis of Scope
Contractor’s review effort includes hours and level of review for the peer review team for each WWMP volume and chapter.

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SCHEDULE

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EXHIBIT B

PAYMENT

I. PROGRESS AUTHORIZATION

Written authorization to proceed from the City authorizes the Contractor to generate the

NOT-TO-EXCEED COST OF ONE HUNDRED NINETY -TWO THOUSAND AND TWENTY - THREE DOLLARS AND SEVENTY CENTS ($192,023.70) IN FEES for all work.

Contingency Funding
Contingency funding shall be available in the amount as set forth in this Exhibit B solely to address unforeseen costs or expenses reasonably necessary for the performance of the approved Scope of Work. Any use of contingency funds shall require the prior written approval of the City’s Project Manager. In no event shall the total amount of contingency funds expended exceed the applicable contingency allowance identified herein. Use of contingency funding shall not expand, modify, or otherwise alter the approved Scope of Work unless expressly authorized in writing by the City through a formal amendment.

II. INVOICE PROCEDURE

A. Payment shall be monthly based on the billable charges.

B. Contractor shall present the bill for charges from the previous month.

C. Contractor's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

D. City may withhold payment for disputed work. Payment of fees shall not constitute an acceptance of work.

E. Rates shall be billed according to Contractor’s attached fee schedule, up to the not-to-exceed amount.

F. Work Authorized by Change Order/Amendment shall be billed on a time and materials basis according to the attached fee schedule, unless another payment method is agreed to in writing by the City prior to initiation of work.

Task 1 30,660.00$
Task 2 73,636.00
Task 3 12,608.00
Task 4 27,734.00
Task 5 29,929.00
Subtotal 174,567.00
10% Contingency 17,456.70
Grand Total 192,023.70$
Atty. Rev. 2025 Page 9 of 15

Atty. Rev. 2025 Page 10 of 15

EXHIBIT C

INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her agents, representatives, or employees. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Contractor’s profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extorti on and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

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2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

D. Other Insurance Provisions
The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or eq uipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this Agreement to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any Atty. Rev. 2025 Page 12 of 15

endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the Agreement or the beginning of Agreement work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non- renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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EXHIBIT D

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND

PRECONSTRUCTION PHASES OF CONSTRUCTION, AND INSTALLATIONS

The terms of this Exhibit apply to all Public Works projects for over $1,000.

For purposes of this Exhibit, “Public Works” includes any project of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds. These projects include construction, alteration, demolition, installation, or repai r work done under contract. For purposes of this definition, "construction" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definition, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to State prevailing wage laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The Contractor and any subcontractors shall comply with all applicable State prevailing wage laws, whether included in this agreement or inadvertently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailing Wage Requirements. Pursuant to California Labor Code sections 1720 through 1861, the Contractor and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post -construction phases of construction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and are available for inspection to any interested party on request. Copies of the prevailing rate of per diem wages also may be found at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. The Contractor and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication.

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If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Agreement, each successive predetermined wage rate shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

2. Penalties for Violations. The Contractor and all subcontractors shall comply with California Labor Code section 1775 in the event a worker is paid less than the prevailing wage rate for the work or craft in which the worker is employed. This shall be in addition to any other applicable penalties allowed under California Labor Code sections 1720 through 1861.

3. Payroll Records. The Contractor and all subcontractors shall comply with California Labor Code section 1776, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The Contractor shall require all subcontractors to also comply with section 1776. The Contractor and all subcontractors shall furnish records specified in section 1776 on a monthly basis, both to the City and directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The Contractor shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the Contractor and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

4. Apprentices. The Contractor and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices.

The Contractor is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

5. Working Hours. The Contractor and all subcontractors shall comply with California Labor Code sections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on Contractors and subcontractors of $25 per worker per day for each day the worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The Contractor shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor: California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the Contractor is required to secure the payment of compensation of its employees.

By signing the Agreement, to which this is an exhibit, the Contractor certifies that: “I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self - insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”

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8. Compliance Monitoring and Enforcement. This project is subject to compliance monitoring and enforcement by the DIR. The City must withhold contract payments from the Contractor as directed by the DIR, pursuant to California Labor Code section 1727.

9. Contractor and Subcontractor Registration Requirements . The Contractor and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 Contractor certifies that the Contractor has verified that all Contractor and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The Contractor shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of contract and immediately upon any changes or City’s request.

10. Stop Order. Where a Contractor or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unr egistered Contractor or subcontractor on ALL public works until the unregistered Contractor or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David W. Rowlands, City Manager

DATE: February 3, 2026

SUBJECT: Adoption of a Resolution Expressing Support for Immigrant Residents of Santa Maria

Description:

A Resolution expressing support for immigrant residents.

RECOMMENDATION:

Adopt a Resolution expressing support for immigrant residents of Santa Maria.

BACKGROUND:

City Council requested an agenda item to be placed on the upcoming meeting agenda for consideration, expressing support for the immigration community of Santa Maria.

DISCUSSION:

The City emphasizes that all public safety policies and procedures are in compliance with California state laws, including Senate Bill 54, the California Values Act (2017) (SB 54).

The Santa Maria Police Department does not ask about, collect, or keep info rmation about the immigration status of anyone they encounter. The Santa Maria Police Department’s focus and commitment is community safety and crime prevention continue to foster trust and cooperation with the community.

ATTACHMENT(S)
A. Resolution

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

EXPRESSING SUPPORT FOR IMMIGRANT

RESIDENTS OF SANTA MARIA

WHEREAS, the City of Santa Maria’s (City) immigrant communities, play a central role in the cultural, social, and economic fabric of the City; and

WHEREAS, the Santa Maria Police Department and Santa Maria City Government remain steadfast in providing, and maki ng accessible, services to all our community members, and respecting and upholding the rights of all our community members; and

WHEREAS, the Santa Maria Police Department has made clear it does not enforce federal immigration laws and does not inquire about individuals’ immigration status; and

WHEREAS, the Santa Maria Police Department’s focus and commitment is community safety and crime prevention, and continues to foster trust and cooperation with our community.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The City Council supports all residents of Santa Maria; and

SECTION 2. All City of Santa Maria policies and procedures are in compliance with California state laws that protect undocumented individuals, including Senate Bill 54 (2017) (SB 54). The Santa Maria Police Department does not ask about, collect, or keep information about the immigration status of anyone they encounter.

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Attachment A

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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 3rd day of February 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Santa Maria City CouncilFebruary 3, 2026

Santa Maria City Council
February 3, 2026