Santa Maria City Council
April 7, 2026

190110.1

ATTACHMENT B
Paymentus

GENERAL TERMS AND CONDITIONS
1 Definitions:

For the purposes of this Agreement, the following
terms and words shall have the meaning ascribed to
them, unless the context clearly indicates otherwise.

1.1 "Agreement "or "Contract" shall refer to this
Agreement, as amended from time to time.

1.2 "Average Bill Amount" shall mean the total
amount of Payments processed through
Paymentus in a given month divided by the
number of the Payments for the same
month.

1.3 1.4

1.5 1.6

1.7 1.8
"Effective Date" shall be the last date upon
which the parties signed this Agreement.

The Agreement will not be effective against
any party until that date.
"Excess Payment Amount" shall mean the
amount by which the total of all Payment
Amounts from Non-Qualified Transactions
processed in a calendar month exceeds 5%
of the total of the Payment Amounts of all
card Payments processed that month.
"Fee Assumptions" shall mean information
used to calculate the Paymentus Service
Fee (as defined in Section 3.2.1 }, including
the projected Average Bill Amount, projected
payment method mix (credit vs debit vs echeck) and that the total Payment Amount processed each month resulting from NonQualified Transactions shall not exceed 5% of the total Payment Amount of all card
Payments processed that month.
"Initial Setup" shall mean the first
personalization and activation of the
standard service as specified during the
implementation process.
"Launch Date" shall be the date on which
Client launches the Services to the. Users.
"Non-Qualified Transactk)~,'~ Slla!l r\:lean (i}
a Payment made with a:car~/g~~~rall~;·. ' . .._, ·• ~ • \ J. • issued for business u~e ;'l8t_f9s1~tafl :, • f
1 :: •• ~.:iJ ~ L
Master Services Agreement - l"t' ·. · ::> ":W:; c~.; . •· Confidential & Proprietary -:: ~-;: -~:. ~-~ '1::~:)~:-·<t'. · interchange fees or other processing
charges assessed by a Paymentus
Authorized Processor or card association
that are higher than those charged for
transactions with cards issued for consumer
use; or (ii) a Payment that does not qualify
for reduced interchange fees under
programs that Client may be participating in.

These high-cost cards may include, among
others, corporate cards, virtual cards,
purchase cards, business cards, and travel
and entertainment cards.

1.9 "Payment" shall mean payment by a User
through the Platform for Client's services,
Client's bills, or other amounts owed to
Client.

1.10 "Payment Amount" shall mean the amount
of a Payment.

1.11 "Payment Methods Included" shall mean
credit and debit means of payment, such as
Visa®, MasterCard®, Discover®, E-check
and other payment methods as deemed
necessary by Paymentus.

1.12 1.13

1.14 1.15
"Paymentus Authorized Processor" shall
mean a Paymentus authorized merchant
account provider and payment processing
gateway.
"Reversed or Charged-back
Transactions" shall mean cancelled
transactions due to User error, a User's
challenge to Payment authenticity, or action
by a financial institution or a Paymentus
Authorized Processor (commonly referred to
as ACH or eCheck returns. or crediVdebit
card chargebacks }.
"Services" shall mean the performance of
the payment and related services by
Paymentus as set forth in Section 2 of this
Ag_reement.
"User" shall mean the users of Client's
services.

190110.1
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Paymentus
2 2.1
Description of Services to be Performed
Scope of Services
Paymentus shall provide Users the opportunity to
make Payments by Payment Methods Included.

Payments may be made by Interactive Telephone
Voice Response System ("IVR") or secure Internet
interface provided at the Paymentus web site or
other websites that are part of Paymentus' Instant
Payment Network ("Websites"), collectively referred
to as the ("System" or "Platform"). Paymentus will be
the exclusive provider to Client of services included
in the Services.

2.2 Professionalism
Paymentus shall perform in a professional manner
all Services required to be performed under this
Agreement.
3 Compensation

3.1 No Fee Installation
Paymentus will charge no fees related to the Initial
Setup of either or both of the Web and IVR
interfaces to its standard service.

3.2.1 Paymentus Service Fee
Paymentus will charge each User or Client a Service
fee for each Payment ("Paymentus Service Fee") as
provided in Schedule A. If so provided in Schedule
A, the Paymentus Service Fee is to be collected in
addition to the corresponding Payment as part of the
transaction.

For each Payment, the Paymentus Service Fee will
be collected and Paymentus will pay the
corresponding processing and related fees of the
Payment Methods Included ("Transaction Fees")
except for fees related to Reversed or Charged-back
Transactions.

A schedule of Paymentus Service Fees is attached
as Schedule A. The Paymentus Service Fee is
based on the Fee Assumptions. Client shall be billed
additional Paymentus Service Fees equal to 3.5% of
the Excess Payment Amount for each month during
which there is an Excess Payment Amount.

Paymentus may amend Schedule A upon prior
written notice to Client if a change is caused by
changes in the card or payment system rules or
changes in credit card fees or if the Fee
Master Services Agreement
Confidential & Proprietary
Assumptions prove to have been materially
incorrect. The amended Service Fee shall take
effect 30 days after written notice to Client.
4 Payment Processing

4.1 Integration with Client's Billing System
At no charge from Paymentus to Client, Paymentus
will develop one (1) file format interface with Client's billing system using Client's existing text file format currently used to post payments to Client's billing
system. Client will be responsible to provide .

Paymentus with the one file format specification and
will fully cooperate with Paymentus during the
development of the said interface. If Client chooses
to create an automated file integration process to
download the posting file, due to Paymentus security
requirements, Client will use Paymentus specified
integration process. The Paymentus platform is an
independent full service fully hosted platform per
PCI-DSS requirements for a fully hosted solution. As
such, the Paymentus platform does and can function
independent of any billing system integration. A
payment posting file can be emailed or downloaded
from the Paymentus Agent Dashboard. If Client
chooses to have the Paymentus platform integrated
with its billing system, Paymentus offers two options:
(i) Paymentus standard integration specification that
Client can use to integrate its billing systems with
Paymentus platform ("Standard Integration"); or
(ii) Paymentus to either customize or configure its
platform to integrate with Client using file
specification or APis supported by Client's billing
system ("Client Specific Integration").

If Client chooses Standard Integration, Paymentus
agrees to fully cooperate with Client and provide its
specification to Client. Paymentus also agrees to
participate in meetings with Client's software vendor
to provide any information or clarifications needed to
understand Standard Integration. Paymentus agrees
to provide all integration/interface specifications
within 30 days from the Effective Date. Client will
take commercially reasonable steps to develop the
integration within 60 days from the date on which
Client has received all integration specifications from Paymentus.

If Client chooses Client Specific Integration,
Paymentus agrees to develop that integration at no
charge from Paymentus to Client, provided however,

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Paymentus
Client agrees to fully cooperate with Paymentus and
cause its software vendors and other service
providers to fully cooperate with Paymentus. Client
agrees to provide all specifications required for
Client Specific Integration. Client further agrees to
participate in testing with Paymentus and if needed,
cause its billing software vendors and other service
providers to participate in testing. Client agrees to
provide or make available all integration/interface
specifications within 30 days from the Effective Date.

Paymentus will take commercially reasonable steps
to develop the integration within 60 days from the
date on which Paymentus has received all the
integration specifications from Client or its vendors.

Parties agree that if the parties do not cooperate
fully, it can lead to each party being unable to
perform its duties to deliver the integration in time.

Based on Client's use of the Paymentus platform
and its respective modules selected under this
Agreement, Paymentus will require the following
integration points:
(i) For one-time Payment Module:
a. Customer Information- Text File or
Real-time
b. Payment Posting - Text File or Realtime
(ii) For Recurring Payment Module
a. Text File
(iii) For E-billing Module
a. Billing Data- Text File or Real-time link
to billing data
(iv) For Outbound Notification
a. Audience File -Text File for customer
engagement messages
Each of these can be based on Standard Integration
or Client Specific Integration.

The Initial Setup for the Web or IVR interface will be
considered complete when the first Standard
Integration or Client Specific Integration, as
applicable, is completed such that Paymentus and
Client are able to exchange files relevant to that
interface, as contemplated in this Section 4.1. In the
event the Services are implemented without
Master Services Agreement
Confidential & Proprietary
integration, the Initial Setup will be considered
complete when a User is able to access the
Paymentus website or IVR to process a payment.

4.2 Enhancements
The parties agree that the Services are provided on
a "platform as a service" basis, and not as a result of custom software development. Paymentus' standard
Platform will be personalized to achieve certain
additional functional requirements of Client, as
clarified and agreed during implementation
("Enhancements~~). Enhancements may include
some or all of the features included in any technical
requirements or similar document provided to
Paymentus. The parties will fully co-operate with one
another to: a) ensure that requirements with respect
to Enhancements are clarified as needed; b) accept
Paymentus proposed reasonable alternatives to
achieve Client's functional objectives within the limits of the Paymentus platform; and c) accept
Paymentus' reasonable estimates of time for
completion, designs and plans with respect to
agreed Enhancements. There will be no fee charged
by Paymentus to Client for Enhancements, provided
Paymentus designs and plans are accepted by
Client. If the Services are to be offered at multiple
locations, or if the Services include multiple
Enhancements, the parties will agree to a phased
implementation.

4.3 PCI Compliance
For PCI Compliance, Client has two options for
using Paymentus platform:
(i)
(ii)
Paymentus Fully Hosted Solution; or
Any other configuration
To substantially reduce or eliminate any PCI
compliance risks and to render all Client systems out
of scope from PCI compliance requirements, Client
agrees to use Paymentus' fully hosted service where
Paymentus uses its own platform to capture
Payments and to manage the entire (end to end)
user experience from the following channels for
Payment acceptance: Web, Mobile, IVR, POS
devices operated by Client's employees (per
Paymentus recommended setup), recurring
payments, Ebill Presentment ("Paymentus Fully
Hosted Solution"). If Client chooses any other
integration, such as third party web pages integrated
with Paymentus APis, third party gateway pages, or

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Paymentus
its own IVR systems or other POS or customer selfservice solutions, or a cashiering module from a third party, Client expressly agrees that Client shall not be exempt from PCI requirements and shall be liable for
any data breaches occurring on its own systems as
Client recognizes that Client systems are
participating in the transactions and are in scope for
PCI compliance. Under those circumstances
Paymentus shall not be responsible for any PCI
obligations outside of Paymentus own platform and
Paymentus expressly disclaims any PCI or security
obligations related to Client systems or any third
party systems that participate in the payment
transactions that are outside of Paymentus Platform.

Paymentus highly recommends that Client uses
Paymentus Fully Hosted Solution to substantially
reduce its PCI compliance and data breach risks.

If Client chooses to use any other option other than
Paymentus Fully Hosted Solution, Client agrees and
warrants that Client shall remain PCI compliant
throughout the term of this Agreement. For clarity,
just because Client uses PCI compliant applications,
such as its billing software, it does not eliminate the need for Client to be PCI compliant. Per PCI
requirements, if a party's systems participate in
processing, or accepting or storing card
transactions, that party is required to be PCI
compliant as the systems are in scope.

4.4 Explicit User Confirmation
Paymentus shall confirm the dollar amount of all
Payments, and when paid by the User, the
corresponding Paymentus Service Fee to be
charged to a card and electronically obtain the
User's approval of the charges prior to initiating card authorizations transaction. Paymentus will provide
User with electronic confirmation of all transactions.

4.5 Merchant Account
Paymentus will arrange for Client to have a
merchant account with the Paymentus Authorized
Processor for processing and settlement of the card
transactions.

4.6 Card Authorization
For authorization purposes, Paymentus will
electronically transmit all card transactions to the
appropriate card-processing center, in real time as
the transactions occur.

Master Services Agreement
Confidential & Proprietary

4. 7 Settlement
Paymentus together with its authorized card
processor shall forward the payment transactions,
and when paid by User, the corresponding
Paymentus Service Fee to the appropriate card
organizations for settlement (other than the
Paymentus Service Fee) directly to Client's
depository bank account previously designated by
Client (hereinafter the "Client Bank Account"). When
as provided in Schedule A Client pays the
Paymentus Service Fee, Paymentus will invoice
Client and debit the fees from Client's account on a
monthly basis.

Paymentus together with the Paymentus Authorized
Processor will continuously review its settlement and
direct debit processes for its simplicity and
efficiencies. Client and Paymentus agree to fully cooperate with each other if Paymentus were to change its settlement and invoicing processes.

4.8 Reversed or Charged-back Transactions
With respect to all Reversed or Charged-back
Transactions Client authorizes Paymentus and
Paymentus Authorized Processor (and/or the
respective card organizations) to debit the Client
Bank Account for the Payment Amount and
Paymentus shall refund to the card organization for
credit back to the User the corresponding
Paymentus Service Fee, if any.

Paymentus together with Paymentus Authorized
Processor will continuously review its processes for
Reversed or Charged-back Transactions for
simplicity and efficiencies. Client and Paymentus
agree to reasonably co-operate with each other if
Paymentus requires any change to its settlement
and invoicing processes for these transactions.
5 General Conditions of Services

5.1 Service Reports
Paymentus shall provide Client with reports
summarizing use of the Services by Users for a
given reporting period.

5.2 User Adoption Communication by Client
Client will make Paymentus' Services available to its
residential and commercial Clients by different
means of Client communication including a) through
bills, invoices and other notices; b) by providing IVR

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Paymentus
and Web payment details on Client's website
including a "Pay Now'' or similar link on a mutually
agreed prominent place on the web site; c) through
Client's generaiiVR/Phone system; and d) other
channels deemed appropriate by Client.

Paymentus shall provide Client with logos, graphics
and other marketing materials for Client's use in its
communications with its users regarding the
Services and/or Paymentus.

Both parties agree that Paymentus will be presented
as a payment method option. Client will
communicate the Paymentus option to its end
residential and commercial Clients wherever Client
usually communicates its other payment methods.

5.3 Independent Contractor
Client and Paymentus agree and understand that
the relationship between both parties is that of an
independent contractor.

5.4 Client's Responsibilities
In order for Paymentus to provide the Services
outlined in this Agreement, Client shall co-operate
with Paymentus by:
(i) Entering into all applicable merchant
card, cash management, ACH
origination, or kiosk agreements.
(ii) Keeping throughout the duration of
this Agreement a bill payment link
connecting to Paymentus System at
a prominent and mutually agreed
location on Client's website. The
phone number for IVR payments will
also be added to the web site. Client
will also add the IVR payment option
as part of Client's general phone
system.
(iii)
(iv)
(v)
Sharing User Adoption marketing as
described in Section 5.2.

Launching the Service within 30
days of the merchant account setup.

Dedicating sufficient and properly
trained personnel to support the
implementation process and its use
of the Services in compliance with
all laws applicable to its use of the
Services.

Master Services Agreement
Confidential & Proprietary
(vi) Providing Paymentus with the file
format specification currently used
to post payments to the billing
system to allow Paymentus to
provide Client with a posting file for
posting to Client's billing system.
(vii) Fully cooperating with Paymentus
and securing the cooperation of its
software and service providers and
providing the information required to
integrate with Client's billing system.
6 Governing Law
This Agreement shall be governed by the laws of the
state of Delaware, without giving effect to any
principles of conflicts of law.
7 Miscellaneous

7.1 Authorized Representative
Each party shall designate an individual to act as a
representative for the respective party, with the
authority to transmit instructions and receive
information. The parties may from time to time
designate other individuals or change the
individuals.

7.2 Notices
All notices of any type hereunder shall be in writing
and shall be given by Certified Post or a national
courier or by hand delivery to an individual
authorized to receive mail for the below listed
individuals, all to the following individuals at the
following locations:

To Client
C/0:

Address:

Email:

To Paymentus
C/0: President and CEO
Address: 13024 Ballantyne Corporate Place
Suite 450
Charlotte, NC 28277
Email: [email protected]
Notices shall be declared to have been given or
received on the date the notice is physically

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received. Any party by giving notice in the manner
set forth herein may unilaterally change the name of
the person to whom notice is to be given or the
address at which the notice is to be received.

7.3 Interpretation
It is the intent of the parties that no portion of this Agreement shall be interpreted more harshly against
either of the parties as the drafter.

7.4 Amendment of Agreement
Modifications or changes in this Agreement must be
in writing and signed by the parties to this
Agreement.

7.5 Severability
If a word, sentence or paragraph herein shall be
declared illegal, unenforceable, or unconstitutional,
the said word, sentence or paragraph shall be
severed from this Agreement, and this Agreement
shall be read as if said word, sentence or paragraph
did not exist.

7.6 Attorney's Fees
Should any litigation arise concerning this
Agreement between the parties hereto, the parties
agree to bear their own costs and attorney's fees.

7.7 Confidentiality
Client will not for any purpose inconsistent with this
Agreement disclose to any third party or use any
confidential or proprietary non-public information it
has obtained during the procurement process or
during the term of this Agreement about Paymentus'
business, including the terms of this Agreement,
operations, financial condition, technology, systems,
know-how, products, services, suppliers, clients,
marketing data, plans, and models, and personnel
unless required by law. Paymentus will not for any
purpose inconsistent with this Agreement or its
privacy policy in effect from time to time disclose to
any third party or use any confidential User
information it receives in connection with its
performance of the services.

7.8 Intellectual Property
In order that Client may promote the Services and
Paymentus' role in providing the Services,
Paymentus grants to Client a revocable, nonexclusive, royalty-free, license to use Paymentus' Master Services Agreement
Confidential & Proprietary
logo and other service marks (the "Paymentus
Marks") for this purpose only. Client does not have
any right, title, license or interest, express or implied in and to any object code, software, hardware,
trademarks, service mark, trade name, formula,
system, know-how, telephone number, telephone
line, domain name, URL, copyright image, text,
script (including, without limitation, any script used
by Paymentus on the IVR or the Website) or other
intellectual property right of Paymentus ("Paymentus
Intellectual Property"). All Paymentus Marks,
Paymentus Intellectual Property, and the System
and all rights therein (other than rights expressly
granted herein) and goodwill pertain thereto belong
exclusively to Paymentus.

7.9 Force Majeure
Paymentus will be excused from performing the
Services as contemplated by this Agreement to the
extent its performance is delayed, impaired or
rendered impossible by acts of God or other events
that are beyond Paymentus' reasonable control and
without its fault or judgment, including without
limitation, natural disasters, war, terrorist acts, riots, acts of a governmental entity (in a sovereign or
contractual capacity), fire, storms, quarantine
restrictions, floods, explosions, labor strikes, labor
walk-outs, extra-ordinary losses utilities (including
telecommunications services), external computer
"hacker" attacks, and/or delays of common carrier.
8 8.1

8.2 Indemnification
Paymentus Indemnification and Hold
Harmless
To the fullest extent permitted by law,
Paymentus shall indemnify, defend (with
independent counsel approved by the
Client) and hold harmless the Client, and its
directors, officers, and employees from and
against all liabilities (including without
limitation all claims, losses, damages,
penalties, fines, and judgments, associated
investigation and administrative expenses,
and defense costs, including but not limited
to reasonable attorneys' fees, court costs
and costs of alternative dispute resolution)
regardless of nature or type that arise out of,
pertain to, or relate to the negligence,
reckless, or willful misconduct of Paymentus
including its employees. The provisions of
this paragraph survive completion of the

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services or the termination of this contract.

The provisions of this Section are not limited
by the provisions of the Section relating to
insurance. Client Indemnification and
Hold Harmless
Client agrees to the fullest extent permitted by law,
to indemnify and hold harmless Paymentus, its
affiliates, officers, directors, stockholders, agents,
employees, and representatives, (collectively, the
"Paymentus lndemnitees") from and against all thirdparty liabilities, demands, losses, damages, costs or expenses (including without limitation reasonable
attorney's fees and expenses) incurred by any
Paymentus Indemnitee as a result or arising out of
(i) the willful misconduct or negligence of Client
related to the Services or (ii) a material breach of
Client's covenants.

8.3 Warranty Disclaimer
Except as expressly set forth in this Agreement,
Paymentus disclaims all other representations or
warranties, express or implied, made to Client or any
other person, including without limitation, any
warranties regarding quality, suitability,
merchantability, fitness, for a particular purpose or
otherwise of any services or any good provided
incidental to the Services provided under this
Agreement.

8.4 Limitation of Liability
Notwithstanding the foregoing, Paymentus shall not
be liable for any lost profits, lost savings or other
special, indirect or consequential damages, even if it
has been advised of or could have foreseen the
possibility of these damages. In no event will
Paymentus be liable for any losses or damages
resulting from the acts, omissions or errors of third
parties or of Client. Paymentus' total liability for
damages for any and all actions associated with this
Agreement or the Services shall in no event exceed
Master Services Agreement
Confidential & Proprietary
the specific dollar amount of the Paymentus Service
Fee paid to Paymentus for the particular payment
transaction which is the subject matter of the claim
of damage.
9 Term and Termination

9.1 Term
The term of this Agreement shall commence on the
effective date of this Agreement and continue for a
period of 5 (five) years ("Initial Term") from the
Launch Date. Services under this Agreement shall
begin within 30 days of the merchant account setup.

At the end of the Initial Term, this Agreement will
automatically renew for successive three (3) year
periods unless either Client or Paymentus provide
the other party with not less than 6 (six) months prior written notice before the automatic renewal date that
it elects not to automatically renew the term of this
Agreement.

9.2 Material Breach
A material breach of this Agreement shall be cured
within 90 business days ("Cure Period") after a party
notifies the other of the breach. In the event the
material breach has not been cured within the Cure
Period, the non-breaching party can terminate this
Agreement by providing the other party with a 30
business days' notice.

9.3 Upon Termination
Upon termination of this Agreement, the parties
agree to cooperate with one another to ensure that
all Payments are accounted for and all refundable
transactions have been completed. Upon
termination, Paymentus shall cease all Services
being provided hereunder unless otherwise directed
by Client in writing.

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Paymentus
Schedule A- Paymentus Service Fee Schedule (Absorbed Fee) Paymentus Service Fee charged to Client will be based on the following:

Absorbed Fee Model
Average Bill Amount: $170
Paymentus Service Fee per qualified utility rate transaction Credit/Debit Card $1.75 (Visa, MasterCard, Discover utility Program Rate)
--.: ACH/ eCheck $0.75
Paymentus Service Fee per Non-Qualified Transaction: 2.95% Paymentus Service Fee for Reversed or Charged- back Transactions: $9.95 per item Note: Maximum Amount per Payment is $400. Multiple payments may be made.

Paymentus may apply different limits per transactions for user adoption or to mitigate risks.

Master Services Agreement
Confidential & Proprietary

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Schedule 8- Paymentus Service Fee Schedule, Additional Services Paymentus Service Fee charged to Client will be based on the following tables:

Paymentus Solution/Service Paymentus Service Fee
Paymentus Electronic Bill Presentment Set-Up
(Standard e-Bill)
• System Development
$0.00 Annual Fee (Waived)
$0.00 Monthly Hosting Fee (to be
billed monthly)
• System Set Up /Implementation
• File interface with CIS
• System loading fees
• Presentment fees
• Customer email notifications
• 13 month rolling historical e-bill hosting
Paymentus Enterprise Communication Manager (ECM)
Paymentus Enterprise Communications consists of outbound IVR (Integrated Voice Responseautomated phone messaging), email, and SMS (Short Message Service- Text Messaging).

There is no charge by Paymentus to Client for the infrastructure enabling these services.

The fee to Client is charged on a per use basis, as follows:
o Up to 2000 monthly messages (IVR and Email) per month: No Charge 0 In excess of Allotted Messages per month:
o $0.15 per IVR message
o $0.05 per Email message
D Implementing Client's customization of the outbound message: No Charge o SMS Outbound Message $0.15 per message (Available Upon Request) Master Services Agreement
Confidential & Proprietary

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SCHEDULE C: INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001 ), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1 ), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:

Master Services Agreement
Confidential & Proprietary

190110.1
Paymentus

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers' Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability- $1,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to Master Services Agreement Page 12 of 14
Confidential & Proprietary 190110.1
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liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:

Master Services Agreement
Confidential & Proprietary
a. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

190110.1
Paymentus
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Master Services Agreement
Confidential & Proprietary

190110.1

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Bradley J. Dandridge, Fire Chief
DATE: April 7, 2026
SUBJECT: 2025 Annual Fire Department Report
Description:

The City Council will receive the 2025 Annual Fire Department Report.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

The City Council will receive and file the 2025 Annual Fire Department Report.

BACKGROUND:

Fire Department Staff prepares the Annual Report to memorialize accomplishments and milestones for the year.

DISCUSSION:

The report encompasses statistics, staffing changes, training milestones, and various events. This is an effective way to show Santa Maria residents and City Council what the Fire Department does on an annual basis. This report is also a reference tool for planning and budgeting.

Fiscal Considerations
The document is a reference tool that may be used to assist in budgeting.

Impact on the Community
The community receives information that assists in their understanding of Fire Department operations.

ATTACHMENT(S)
A. 2025 Annual Fire Department Report
1 2025
Annual Report
Attachment A
2 Table of Contents
3 4
5 6
7 8
9 13
14 Chief’s Message
Mission, Vision, Values
Santa Maria City Profile
Department Overview
Organization Chart
Stations
Suppression Statistics
Significant Events
A Special Thank You
15 16
18 19
21 22
23 24
26 Palisades Fire Photos
Fire Prevention Bureau
Public Education and
Community Outreach
Training and Safety
Firefighter of the Year
Staff Highlights
S.M.F.D. Welcomes Kai
Peer Support Dog
Operations Highlights
Photos
3 Chief’s Message
It is my privilege to present this annual
report. I feel honored to share the
accomplishments of the Santa Maria Fire
Department (SMFD) throughout 2025. As
the Fire Chief, I have the great fortune of
leading a department staffed by highly skilled
individuals dedicated to serving our
community. From the firefighters in the
stations and mechanics who continuously
maintain the readiness of our fire apparatus,
to the inspectors and administrative support
personnel who work diligently behind the
scenes to ensure a fire-safe community,
SMFD serves the largest city in the county
with skill, dedication, and resolve.

The year 2025 was transformational for this
department. The SMFD enhanced services
for our firefighters and the entire community.

We welcomed the addition of a peer support
dog, Kai. Assigned to an engine Captain at
Fire Station 4, he supports members with the
mental health challenges that all firefighters
face each day. The opening of Fire Station 6
was an investment that strengthened coverage to the southern and western portions of our city. Overall response times have improved, solidifying our operational reach.

We have also transitioned to a Regional Fire
Communications Center (RFCC), in
partnership with all county fire departments.

The new dispatch center operates under a
“boundary drop” model, in which the
geographically closest and most appropriate
resources for each emergency incident are
dispatched.

The safest fire is the one that never starts.

For that reason, the SMFD continues to
invest in fire prevention. This year, the Fire
Prevention division expanded their
comprehensive inspection schedule for
commercial properties. These inspections
ensure that businesses, schools, and public
spaces remain safe and compliant with
evolving building and fire codes.

The culmination of the efforts listed above
has resulted in important recognition by the
Insurance Services Office (ISO). The
department’s ISO rating has improved from
a 3/3X to 2/2X, placing us among the
top-performing departments nationwide.

This rating change helps lower insurance
costs for businesses and residents across the
service area.

As we look forward to 2026, the City is still
facing financial challenges. Santa Maria
continues to grow as a community, and its
needs increase commensurately. As a
department, we are finding new
enhancements that allow us to continue
providing, or improve upon, the exceptional
service level currently afforded to all who
need it. We stand not only as responders but
as planners, problem-solvers, and
neighbors—building a department that
reflects the values and strengths of the
community we serve.

Bradley J. Dandridge
4 MISSION
VISION
VALUES
We are committed to enhancing public safety through:
· Risk Prevention
· Disaster Preparedness
· Emergency Services
We are an organization that
· Is a regional leader in all-risk services
provided to our community, our
stakeholders, and our peers.
· Collaborates effectively with internal and
external partners.

We:
· Put others first with pride, honor, and
integrity.
· Believe in the value of teamwork.
· Recognize that each person in the
department is a vital member of a family
that values honesty, fairness, respect, and
openness.
· Believe our members are our most
valuable resource. We are committed to
providing the best wellness programs for
our members’ health and operational
readiness.
· Support continued excellence in
recruitment, training, and career
development.
· Believe in being future focused through
continuous improvement and innovation.
· Are committed to being prudent
stewards of the resources provided.
f
· Achieves excellence and professional
growth within our workforce.
· Provides resources that serve the diverse
nature of our community.
· Is a trusted and compassionate partner.
5 Santa Maria City Profile
SMFD Personnel Profile
Sworn Safety 76
Civilian 7
Sworn Non-Safety 4
Total Employees 87
Minimum Daily Staffing 23
112,208
Population
23 Square
Miles
Land Area
4,916/Sq. Mile
Population Density
60th in CA
Population Rank
6 Department Overview
The Santa Maria Fire Department provides a comprehensive range of rapid response services, as well as in-depth educational and planning services. Through dedication to public safety, our goal is to protect and preserve the environment and property with efficient and effective action.

The Santa Maria Fire Department has a total
budget of $26.85 million. Of that amount, 53% is
provided by the City’s General fund, and the remaining 47% is provided by Measure U. The budget funds both sworn and non-sworn personnel across four divisions: Administration, Operations, Prevention, and Training. As an allhazards fire department, SMFD provides traditional fire suppression, basic life support (BLS) level medical first-response, heavy rescue and
extrication, and hazardous materials incident
management. It is also a member of the California Office of Emergency Services (OES) Regional Task Force 12.

The department’s prevention division works to
reduce the community’s fire and life safety risks.

This is accomplished through the prevention of
fire and the investigation of its causes when it
occurs. Supplementing those efforts are public
education, community outreach, planning, coordination, training, and City Emergency Preparedness Plan implementation programs. Backed by the resources of the city, the department capably fulfills its responsibilities and obligations to the residents, businesses, and visitors of Santa
Maria.

Our Services:
· Fire Suppression
· Emergency Medical Care
· Heavy Rescue &
· Extrication
· Hazardous Materials
· Mutual Aid Response to
Neighboring Jurisdictions
· Fire Investigations
· Fire Prevention
· Public Education &
Information
SMFD 25-26 Budget - $26.85M
7 Department Organization Chart
Fire Chief
Deputy
Fire Chief
Business Administrative Program Leader
Assistant
Prevention Operations Training
Battalion
Chiefs
Administrative
Battalion
Chief
Captains
Civilian Training
Coordinator
Civilian Safety
Coordinator
Training
Captain
Engineers
Fire Marshal
Office Assistant
Fire Inspectors
Emergency
Service
Specialist
Firefighters
8 Stations
Station 1
300 W. Cook St.

Station 2
416 W. Carmen Ln.

Station 3
2305 N. Preisker Ln.

Station 4
2637 S. College Dr.

Station 5
1670 E. Donovan Rd.

Station 6
3339 Terminal Dr.
9 Average Response Time By Unit and District (minutes) MEDICAL STRUCTURE FIRE E1 E2 E3 E4 E5 E6 T1
4:35 5:50 5:40 4:30 4:36 5:21 4:35
5:29 5:12 5:10 5:10 4:30 6:30 5:33
5:33 3:27 5:16 4:46 5:27 3:29 5:54
6:59 5:58 7:33 4:40 3:53 6:24 5:14
5:02 5:06 5:42 4:42 4:53 7:31 5:25
8:29 7:30 3:15 5:15
6:01 5:30 5:52 4:30 4:39 5:45 5:20
5:10 5:57 5:29 5:17 5:17 6:12 5:29
5:38 5:34 5:08 5:38 5:26 5:40 5:38
4:34 4:37 5:06 4:30 4:46 6:03 4:46
6:44 5:45 6:44 5:45 6:44 7:53 6:44
7:53 7:53 7:53 7:53 5:37 5:37
*No fires occurred in District 6
5:59 5:57 6:04 5:48 5:34 6:27 5:38
D1
D2
D3
D4
D5
D6
AVG.

D1
D2
D3
D4
D5
D6
AVG.

Suppression Statistics
10 E305…………………………………….23
E101…………………………………...128
E103…………………………………...168
E104…………………………………...150
ARFF 6………………………………...115
BS1…………………………………….161
USAR 2………………………………… 10
Battalion Chief Responses
B1……………………………………...166
B2……………………………………...320
B3……………………………………...188
B4……………………………………….16
B5……………………………………...185
Prevention & Training Responses
P1………………………………………...2
P2……………………………………….20
P3……………………………………….37
P4………………………………………...8
P5……………………………………….26
Training………………………………….2
RE101…………………………………..39
Response Total: 16,710*
Employee Acknowledgement
Engineer Leonel Salas responded to the most calls in
2025 at 1,282 calls!
We extend our sincere appreciation to Engineer Salas
for consistently being there when it mattered most,
leading in call volume and demonstrating exceptional
dedication, dependability, and commitment to serving
our community.

Apparatus Responses
E1…………………………………….3,909
E2…………………………………….2,470
E3…………………………………….2,148
E4…………………………………….1,547
E5…………………………………….2,327
E6…………………………………….. 953
T1……………………………………. 1,581
*Incidents, such as a structure fire, may have
multiple units assigned. This is why there are
16,857 responses to the total of 13,138 incidents.
11 52 Structure Fires in 2025
Santa Maria Fire Department responded to 52
structure fires throughout
our community in 2025.

The above map displays
the general locations of
these incidents by council district.

The Santa Maria Fire Department recommends installing at least one working smoke alarm in every home. A smoke alarm provides an early warning signal of a fire. It also significantly reduces the risk of fire or other related injuries by providing occupants enough time to safely evacuate before smoke and flames reach dangerous levels. 12 2025 Structure Fires
13 “When Engine 3 was deployed to the Eaton Fire on January 7th, the crew was aware of the fire’s rapid progression. What they didn’t know was this was going to be the most tiresome, emotional, and toughest 36 hours of their careers.” - Firefighter Andrew Klein
Significant Events
Captain Pontes, Engineer Fawcett, and Firefighters Franklin and Klein were sent to Ganesha Avenue in Altadena, CA where the fire was rapidly spreading into a neighborhood of homes. Winds were in excess of 100 mph, communications were down and there was fire everywhere they turned. There was more work than hands. A single water source was found and the fight was on.

All four members were heavily engaged in firefighting efforts for several consecutive hours. They weathered downed live power lines, heavy fire conditions, golf ball sized ember casts, dense blinding smoke, collapsing walls and explosions from vehicles and propane tanks. That was only phase one.

The second wave of fires broke out after daybreak. Not only were there countless fires to combat, but also the human side of the incident started to emerge. Worried residents were now panicked and quickly returning to the hazardous area without regard for their own safety or the crews still working in the fire area. Residents reentering houses that were still burning, driving rapidly past working fire crews, and walking around live power lines. Another hard component of this fire was the countless number of residents standing in the street waving down passing fire crew.

Unfortunately, there was no water supply to engage those fires for an effective stop. In addition to the lack of water, Engine 3 was forced to drive miles outside of the fire area to get fuel from a lone operating gas station in Pasadena that had power. The next 24 hours were a blur as Engine 3 and numerous other fire resources continued to save what they could from this historic conflagration.

At rough estimates, Engine 3 saved fifteen homes and one church worth approximately $28 million. Although the crew wished they could’ve saved more, it was an absolute miracle these properties were saved from the path of this ferocious inferno with extremely scarce resources.

Engine 3’s crew was proud to have represented the Santa Maria FD during one of the most historic wildfire events in California and US history. - Andrew Klein
14 A Special Thank You to E305 Crew
“Since we evacuated from the fire in Malibu,
we have been ‘on the run’ so to speak hopping hotels and now in Connecticut with my mom. Our pad survived but has ash and fire
damage and the air is so toxic there now.

This is our story.”
I am forever grateful to the Santa Maria firefighters as I heard they arrived moments after we fled in the middle of the night - maybe 2 or 3 AM.

No one else would help us, not even the fireman on the Pacific Coast Highway as maybe they gave up due to the strong winds or maybe their job was to evacuate people.

My husband and I have this amazing bungalow in Malibu backed up to a canyon with delicious ocean views. We just experienced and fought a fire a month prior with our neighbors all night as the super soakers and helicopter drops arrived just in time as the sun rose. But this fire we never in our wild dreams expected it to come all the way from the Palisades and take out the PCH homes on the beach. I saw the smoke billow out over the ocean around 10 AM from my yoga view and was about to start my day as a writer.

We assumed it would be knocked out but knew we were on our own once the 80-100 mph winds grounded all aircraft around 5 PM. When we learned the fire had hit Big Rock about 10 minutes away, we knew it was time for my husband and I and our neighbors to step into battle. We had been through this several times before and my husband knew this drill after living in Malibu for over 20 years.

But this was different, a fire tornado of sorts with walls of fire coming our way from LA, then down our back canyon, and even from the west. We all worked together to get 4-5 hoses going for hours wetting down our little pad along with all the neighbors as well as the canyon, trees, and anything that could catch on fire, removing anything that could fly in the air and act like a torch. Neighbors filled buckets with water and rags to put out spot fires. At one point I was the only girl as the men went up and down the ladders in the middle of the night and prepared for the worse. We were determined to not lose our homes, places we have all grown to love as our complex is like a Melrose Place of sorts where we all check on each other, get each other's mail, and arrive at each other’s doors unannounced to hang or go for a surf, paddle, swim, or beach walk.

The smoke was as thick as a New England fog but acrid. I had passed out former N95 masks from the pandemic out to neighbors and I tried to use old sunglasses to protect my eyes as the last fire caused my eyes to bleed black for days.

Then the monster came, it barreled towards us creating a wind. The ashes rained over us and for a period of time were flying almost to the PCH between a mansion and our bungalows. I was the girl in charge of screaming for embers as 4-5 guys ran to put them out. It felt like a horror movie happening all over again as we just experienced this less than a month ago.

Then 3-4 of us braced ourselves in the back canyon and the ashes rained in big plumes. We all knew, "TIME TO GO!"
I was afraid the flickering embers would set me on fire. We had our cars parked at the bottom of the road on the PCH ready to flee and I always knew my last resort would be to run across the street and jump in the ocean. We learned in the previous fire that it could hop the highway fast.

As I ran down our driveway with the heat and ashes at our backside, I broke down as I imagined everything in our home of love being incinerated. I screamed and screamed at that fire, NOOOOOOOO and broke down hysterically crying as I ran to make sure everyone was out. We hopped in our cars and felt defeated as we knew there was no way our sunny home would be still standing.

After dropping off my husband's car randomly in some neighborhood in Pt Dume since we were afraid it could get towed somewhere else, we chose to escape on Kanen Dume as the other way out was now all burned and Malibu Canyon sounded like a horrible idea with falling boulders, high winds, and the potential of getting trapped with fire. There wasn't another soul in sight at 3 AM as we drove through the canyon except a massive shooting star straight in front of us that vertically shot from the heavens to our car.

I was numb and silent as we had no idea what hotel we could find at this hour near LAX as I had a plane to catch a few hours later as a travel writer. Around 5 AM exhausted and smelling like a burnt barbecue, we received a text from a neighbor letting us know our place was still there. We could not imagine how or even believe this was possible after what we witnessed. We later learned the Santa Maria firefighters showed up and my neighbor asked them, "Please, please don't let our places burn down." And they didn't give up on us.

We learned they pulled up 4-5 hoses all the way from the PCH to our backyard canyon. Somewhere I saw a video of the big hose running by our front door. I am forever grateful and indebted to these brave souls who risked their lives to fight 3 walls of fire coming from every direction. I put a shout out on social media thanking them as I wanted them to know how much we appreciated this brave act.

A few days later the wife of the captain of the Santa Maria Fire Department reached out to me to let me know how much it meant to them that I thanked them as they were so happy to hear my words. She let me know her husband was in the red hat in videos I posted from neighbors and that they had been in the area to Thursday around 10 AM. She said they were the same crew that were there last month. Wow. I was stunned and amazed.

If there is ever a time to support our firefighters, it is now. I am humbled by their jobs and tasks they face on a regular basis.

With much love and respect,
-Melissa C.

Palisades Fire, January 2025
15 Palisades Fire, January 2025
16 Fire Prevention Bureau

2025 was another busy year for the Fire Prevention Bureau! On March 12, 2025, we were notified by the California State Fire Marshal’s Office that the new state High Fire Severity Map now includes areas in Santa Maria. The State requires local agencies to adopt an ordinance to recognize these new designations. The ordinance was successfully adopted on May 6, 2025. Additionally, the 2022 California Fire Code was successfully adopted on December 2, 2025.

ANNUAL INSPECTIONS PERMIT INSPECTIONS

DEVELOPMENT REVIEW CFC INSPECTIONS

THE COMPLIANCE ENGINE REPORT

REVIEWS

INVESTIGATIONS
Assembly Inspections 169
R-1/R-2 Inspections 341
T-19 Inspections 148
Reinspections 709
Other Inspections 96
Totals: 1,463
Alarm Inspections 42
Sprinkler Inspections 95
Business License Inspections 53
Fire Final Inspections 758
Temporary C of O* Inspections 2
Totals: 950
* Certificate of Occupancy
Building Permit Related 528
Accessory Dwelling Unit (ADU) 542
Planned Development (DRM) 45
Business License Reviews 291
Totals: 1,406
Hazardous Material Inspections 47
Commercial Building Inspections 350
Operational Permit Inspections 7
Complaint Inspections 35
Totals: 439
Compliant 2,212
Deficient 332
Totals: 2,544
Accidental 30
Suspicious 37
Intentional 42
Totals: 109
17 Fire Prevention Bureau Highlights
Commercial Occupancy Inspection Program:

The Commercial Occupancy Inspection Program continues to evolve. Since the program was launched in July 2023, over 820 commercial occupancies have been inspected with approximately 200 more to be inspected by the end of June 2026. The goal is to inspect commercial occupancies approximately every three years. The next three-year cycle begins in July 2026.

Fire Investigations:

The Santa Maria Fire Department increased our level of service to the residents with the addition of an On Call Fire Investigation Program June 28, 2025. Since this addition, there is a qualified fire investigator available 24 hours a day, 7 days a week including evenings, weekends and holidays. In 2025, a total of 109 fire investigations were conducted resulting in 12 arson arrests.

Special Events:

The Fire Prevention Bureau reviews inspects, and approves special events such as parades, block parties, and outdoor events. This ensures emergency access, fire safety, and temporary structures are installed and maintained in accordance with the California Fire Code. The Fire Prevention Bureau reviewed and approved 26 events for 2025.

Fireworks Enforcement:

With assistance of the Santa Maria Police Department, officers and fire inspectors were on duty for fireworks enforcement July 1st through the 4th. Each evening, one police officer and one fire inspector were assigned to monitor neighborhoods for illegal fireworks activity. Additionally, an aircraft with specialized equipment was utilized on the night of the 4th. A total of 119 administrative citations were issued. One arrest was made July 3rd for the possession and sale of illegal fireworks.

Public Outreach:

The Emergency Services Specialist with support from the Fire Prevention Bureau and engine companies conducted 87 public education outreach programs resulting in contact with approximately 10,800 residents. 18 Public Education & Community Outreach
The Santa Maria Fire Department has significantly
expanded its public outreach efforts:
87public education events connected with approximately 10,800 Santa Maria residents.

These efforts were made possible through the dedication of 66staff members who collectively contributed
740 hours of service to the community.

Through these outreach initiatives, the
department continues to strengthen
community relationships, promote fire and
life safety education, and enhance overall
public awareness and preparedness. We
extend a special thank you to our
Emergency Services Specialist, Roy Dugger,
who hosted 30+ CERT and Emergency
Preparedness programs for our community in
2025.
19 Training & Safety
Department Training Hours
Administration
Driver Operator
EMS
Fire Prevention
Fireground Operations
Rescue Practices
Wildland
Training Documentation Forms
ARFF Tracking
Target Solutions Course
Total
The Santa Maria Fire Department had
another busy year in 2025, with an emphasis
on maintaining and enhancing the skills of our
personnel to meet Federal, State, and
Department standards.

As part of our annual certification process, our
members participate in a comprehensive range of
training courses, including Emergency Medical
Services (EMS), Wildland Firefighting, Structural
Firefighting, Technical Rescue, Apparatus
movement and Airport Rescue Firefighting (ARFF)
to name a few.

The year 2025 brought the consolidation of all Santa Barbara County fire agencies into one dispatch center. In preparation, Santa Maria Fire, Santa
Barbara County Fire, Santa Maria Police and
Santa Barbara County Sheriffs worked with new
dispatchers on fire ground operations, firefighter
emergencies, and active shooter scenarios. This
joint training helped ensure a smooth transition
into the new regional dispatch center.

Santa Maria Fire saw 7 firefighters successfully
complete their years long probationary period.

This included quarterly written and manipulative
exams. The department also conducted captain
and engineer promotional exams. These
promotional opportunities are highly competitive
with each member putting in hundreds of preparation training hours. The department strives to provide a clear, consistent, and achievable path for its members professional development.

In 2025 Santa Maria Fire hosted the Company
Officer training series here in the City. Conducting
these classes locally provided wider access to the
classes at a significantly reduced cost.
2,084.75
713.75
1,212.00
324.00
4,574.60
2,589.50
907.50
7,033.25
406.60
1,179.20
21,025.15
20 2025 Training Photos
21 Firefighter of the Year
Engineer Nicholas R. Ducasse was named the
Santa Maria Fire Department’s Firefighter of
the Year. This is an honor recognizing members who exemplify the highest ideals of the fire service through outstanding character,
service, and professional achievement. The
annual award is presented to an individual
who demonstrates a notable record of service, giving selflessly in support of the department, the fire service as a whole, and the community served. Colleagues describe Engineer Ducasse as humble and quietly professional, noting his strong work ethic, energetic approach to daily responsibilities, and consistently positive outlook. He is widely regarded as someone who can be counted on to support others, regardless of the situation, reflecting a team-first mindset in all aspects of his work. Within the organization, Engineer Ducasse is known for providing steady strength and stability, and his contributions continue to have a meaningful impact on both the department and the community. His selection as Firefighter of the Year reflects the respect of his peers and highlights a continued commitment to service, professionalism, and the values of the Santa Maria Fire Department.
22 Tracy Aris retired in December after 35 years of
public service. She began her career with the
City of Santa Maria’s Building Division on May 13,
1989, and transferred to the Fire Department on
July 19, 1995, as an Office Assistant. She was promoted to Secretary on July 5, 1997, Management Analyst/Business Program Leader on August 6,
2016, and finally Program Leader on July 1, 2023.

Tracy was responsible for a variety of programs
within the department and specifically Fire Department finances. Her institutional knowledge will be missed. Thank you for your service, Tracy.

Staff Highlights
Retirement
Promotions
Deputy Chief
Shane Brown
Captain
Cody Joy
Captain
A.J. Tevis
Engineer
Kevin Vasquez
Engineer
Shea Weidler
Battalion Chief
Anthony Morales
Tracy Aris
23 Santa Maria Fire Department Welcomes K9 Kai to Peer Support Team In early 2025, the Santa Maria Fire Department
proudly welcomed a new and very special
member to its peer support team, K9 Kai.

Specially trained as a peer support and wellness
dog, Kai plays an important role in supporting the
mental and emotional well-being of first
responders.

Working alongside his handler, Captain Chad
Wennerstrom, Kai provides vital services to
members of the Santa Maria Fire Department, as
well as other fire, law enforcement, and emergency service agencies throughout the county and state. These services include peer support, critical incident stress debriefing, and suicide intervention. Captain Wennerstrom and Kai have responded to local incidents as well and the Eaton Fire in Altadena in January 2025.

First responders routinely face high-stress and traumatic situations, making access to compassionate and effective support essential. Kai’s presence helps create a calming environment, encouraging open conversation and emotional connection during difficult moments. The addition of Kai reflects the Santa Maria Fire Department’s ongoing commitment to prioritizing mental health, resilience, and overall wellness for those who serve our community.

Kai was professionally trained by New Life K9s in San Luis Obispo and was generously donated by ONE805 Santa Barbara, whose continued support of first responder wellness programs has made this valuable resource possible. 24 Operations Highlights
In March, 2025, Engine 6 was placed into service, operating out of the Santa Maria Airport Fire Station 6. Engine 6 provides fire protection and emergency response to the southwest region of the City and surrounding areas. With its implementation, your SMFD now staffs 23 firefighters on a daily basis.

Two Type 6 engines were placed
into service in 2025. They were
quickly put to use in the Santa
Maria riverbed on multiple fires in
May. In July, E604 responded for
the first time as part of a strike
team assigned to the Gifford Fire in
the Los Padres National Forest, assisting with the contracted Master Mutual Aid Agreement.
25 In June, the Regional Fire Communication Center went live for all Santa Barabara County fire agencies. This regional dispatch center provides closest unit response and seamless communication between agencies. This allows any type of emergency to be handled more quickly and efficiently than ever before.

In 2025, your SMFD improved our Insurance Services Office (ISO) rating from a Class 3 to a Class 2. ISO ratings are based on multiple components such as Staffing, Apparatus, Training, Dispatch/ Communications, Water Supply, Prevention and Public
Education. The lower the ISO rating the lower the insurance premiums in that area. Only about 5% of fire departments achieve a Class 2 rating and only 1% achieve a Class 1 rating.

Operations Highlights
26 27
@SantaMariaCityFire
@SantaMariaFireDepartment
@SMFDHQ
314 W. Cook Street #8
Santa Maria, CA, 93458

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Dawn Jackson, Library Director
DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Approving the Receipt of Donation from the Friends of the Santa Maria Public Library
Description:

The City Council will consider adopting a Resolution approving the receipt of a donation from the Friends of the Santa Maria Public Library.

Environmental Notice:

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution approving the receipt of a $28,900 donation from the Friends of the Santa Maria Public Library.

BACKGROUND:

The Friends of the Santa Maria Public Library (SMPL) is a 501(c)(3) non-profit organization focused on supporting Library services and initiatives. Donations from library support groups are directed towards acquiring supplies and materials for both youth and adult programming, books, CDs, DVDs, audiovisual resources, and items for Library of Things. Library advocacy groups play a vital role in the Library’s dedication to providing high levels of service and fulfilling its mission of ensuring free access to information and programming for the community.

DISCUSSION:

Government Code Section 37354 of the California Government Code states that, “The legislative body may accept or reject any gift, bequest, or devise made to or for the city, or to or for any of its officers in their official capacity or in trust for any public purpose.” City Administration Memo 2017-01, Gift and/or Donation Policy, sets forth procedures for reviewing, accepting, and acknowledging gifts and/or donations offered to the City to:

1. Establish compliance with the law in a consistent manner regardless of the source of the donation.

2. Establish uniform procedures for the receipt of donations to the City. 2 3. Cultivate an environment where residents and businesses want to contribute to the City’s programs and facilities.

4. Promptly acknowledge and express appreciation for donations.

5. Assure donations are properly inventoried and accounted for.

6. In accordance with the City’s Gift and/or Donation Policy, donations valued at more than $25,000 must be accepted by the City Council.

Alternative(s)
An alternative would be to decline the donation and lose funding to purchase items for the collection.

Fiscal Considerations
The donation is valued at $28,900 and does not have an impact on the General Fund.

Impact on the Community
Contributions from organizations such as the Friends of the SMPL allow library staff to obtain resources that enhance the library’s collection, ultimately benefiting the community, and enriching the lives of its members.

ATTACHMENT(S)
A. Resolution Approving Receipt of a Donation from the Friends of the Santa Maria Public Library Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA
APPROVING THE RECEIPT OF A $28,900 DONATION FROM

THE FRIENDS OF THE SANTA MARIA PUBLIC LIBRARY
WHEREAS, the Friends of the Santa Maria Public Library (Friends of the SMPL) is a 501(c)(3) non-profit organization focused on supporting Library services and initiatives; and
WHEREAS, the Friends of the SMPL donated $28,900 for the purchase of supplies and materials for both youth and adult programming, books, CDs, DVDs, audiovisual resources, and items for Library of Things; and WHEREAS, Government Code Section 37354 of the California Government Code states that, “The legislative body may accept or reject any gift, bequest, or devise made to or for the city, or to or for any of its officers in their official capacity or in trust for any public purpose;” and
WHEREAS, the City’s Gift and/or Donation Policy CAM 2017-01 requires offers of monetary donations or items valued more than $25,000 must be accepted by the City Council.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Accept a donation from the Friends of the SMPL for $28,900 and direct the City Manager, or designee, to prepare a letter of appreciation to the Friends of the SMPL.

SECTION 2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance with the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
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Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Approving a Partnership with People’s SelfHelp in Support of an Affordable Housing and Sustainable Communities Grant Application and Authorization to Submit a Partnership Letter
Description:

The City Council will consider adopting a Resolution authorizing the City to partner with People’s Self-Help Housing (PSHH) in support of an Affordable Housing and Sustainable Communities (AHSC) grant application to the California Strategic Growth Council for the Heritage View affordable housing development and associated transportation improvements.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required RECOMMENDATION:

1. Adopt a Resolution authorizing the City of Santa Maria to partner with People’s Self-Help Housing in support of an Affordable Housing and Sustainable Communities grant application and authorizing submission of a partnership support letter; and

2. Authorize the City Manager, or designee, to execute and submit a partnership support letter and any related documentation necessary to support the Affordable Housing and Sustainable Communities grant application.

BACKGROUND:

The State of California’s Affordable Housing and Sustainable Communities (AHSC) Program provides funding for projects that integrate affordable housing with transportation improvements that reduce greenhouse gas emissions and vehicle miles traveled.

People’s Self-Help Housing (PSHH) is preparing an AHSC grant application to support the proposed Heritage View affordable housing development in Santa Maria, along with associated transportation investments designed to improve multimodal access to housing, employment centers, schools, and regional destinations. 2 The AHSC program requires local agency support and partnership commitments when transportation improvements are located within the public right-of-way or when transit capital assets will be owned or implemented by a local agency.

To support PSHH’s application, the City of Santa Maria is proposing to partner on several transportation-related improvements that would enhance bicycle, pedestrian, and transit connectivity in the area. The City’s participation would be formalized through a partnership letter to the California Strategic Growth Council supporting the AHSC application.

DISCUSSION:

The proposed AHSC application includes several transportation improvements that align with the City’s adopted plans and policies, including the General Plan, Climate Action and Adaptation Plan, and Active Transportation Plan.

Sustainable Transportation Infrastructure
 Transit Bus/Coach Procurement – Acquisition of transit vehicles to support a regional transit route connecting Santa Maria and Santa Barbara, improving access to jobs, education, and services while reducing vehicle miles traveled.

These transportation investments are intended to support reduced greenhouse gas emissions, improved access to affordable housing, and expanded mobility options for residents.
 College Drive Class I Bicycle Path – Construction of a separated Class I bicycle path along College Drive from Main Street (SR-166) to Stowell Road. The project will provide a dedicated off-street bicycle facility designed to accommodate users of all ages and abilities and will improve connections between residential neighborhoods, Allan Hancock College, commercial areas along Main Street (SR166), and existing regional bicycle facilities. Where feasible, the project may incorporate landscaping enhancements such as shade trees and pedestrian-scale lighting to improve comfort and safety for users.
 Bradley Road and Jones Street Sidewalk Gap Closure – Construction of a continuous ADA-compliant sidewalk along Bradley Road from Cypress Street to Jones Street and along Jones Street where pedestrian facilities currently do not exist. This project will close a critical gap in the City’s pedestrian network and improve safe access between residential neighborhoods, Allan Hancock College, and commercial destinations along Main Street (SR-166). Where feasible, pedestrian-oriented streetscape improvements such as landscaped parkways, drought-tolerant shade trees, and pedestrian-scale lighting may also be incorporated.

If the AHSC application is successful, the City would take subsequent actions necessary to implement the improvements, including entering into required agreements and 3 completing design, environmental review, and construction consistent with AHSC program requirements.
4 Alternative(s)
The City Council may choose not to support the AHSC application. In that case, PSHH would need to pursue the application without the City’s partnership for the transportation improvements, which could reduce the competitiveness of the grant application.

Environmental Review
The proposed action is administrative in nature and does not constitute a project under CEQA pursuant to CEQA Guidelines Section 15378(b)(5). Environmental review for any transportation improvements funded through the AHSC program will occur at the time individual projects are designed and implemented.

Fiscal Considerations
Approval of the partnership letter does not obligate the City to expend local funds at this time.

If the AHSC application is successful, grant funding would support design and construction of the transportation improvements and acquisition of transit assets. Any future City commitments related to project implementation, maintenance responsibilities, or grant administration would be brought to the City Council for approval as part of future agreements.

Under AHSC, Sustainable Transportation Improvement components must be placed in service or become operational no later than five years from the date of the award letter, and transit operation expenditures must be disbursed within 10 years from the date of the award letter. AHSC does not require a separate local share for STI components, though supplemental non-AHSC funding may be necessary where total project costs exceed award limits or include ineligible expenses. Eligible bicycle and pedestrian STI costs may include both the primary transportation facility and publicly accessible supportive amenities or urban greening improvements, such as bicycle parking, shelters, benches, street trees, landscaping, and related water-efficiency capital improvements, when included as part of an otherwise eligible STI project.

Impact on the Community
The proposed improvements would provide several community benefits, including:
 Improved connectivity between neighborhoods, schools, and regional destinations Improved pedestrian and bicycle safety
 Enhanced access to affordable housing and employment centers  Expanded multimodal transportation options
 Reduced vehicle miles traveled and greenhouse gas emissions 5 Other Agency Review
The AHSC application is being prepared by People’s Self-Help Housing in coordination with the City of Santa Maria and will be submitted to the California Strategic Growth Council for consideration.

ATTACHMENT(S)
A. Resolution
B. Partnership Letter Supporting AHSC Application
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AUTHORIZING THE CITY OF SANTA MARIA TO PARTNER
WITH PEOPLE’S SELF-HELP HOUSING IN SUPPORT OF AN

AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES

GRANT APPLICATION AND AUTHORIZING SUBMISSION OF

A PARTNERSHIP SUPPORT LETTER
WHEREAS, the State of California Affordable Housing and Sustainable Communities (AHSC) Program provides funding to support projects that integrate affordable housing with transportation improvements designed to reduce greenhouse gas emissions and vehicle miles traveled; and
WHEREAS, People’s Self-Help Housing (PSHH) is preparing an AHSC grant application for the Heritage View affordable housing development in the City of Santa Maria and associated transportation improvements designed to improve bicycle, pedestrian, and transit connectivity; and
WHEREAS, the proposed AHSC application includes transportation improvements located within the City of Santa Maria public right-of-way, including the construction of a Class I bicycle path along College Drive from Main Street (SR-166) to Stowell Road and sidewalk gap closure improvements along Bradley Road from Cypress Street to Jones Street and along Jones Street where pedestrian facilities do not currently exist; and
WHEREAS, the AHSC application will also include the procurement of transit buses or coaches to support an intercity transit route connecting Santa Maria and Santa Barbara, which would improve regional mobility and access to employment, services, and affordable housing; and
WHEREAS, the AHSC program requires confirmation of local agency partnership and site control for transportation infrastructure projects located within the public right-ofway; and WHEREAS, the City of Santa Maria desires to support PSHH’s AHSC grant application and, if the grant is awarded, intends to work collaboratively with PSHH and relevant agencies to facilitate implementation of the transportation improvements described in the application.

Attachment A

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The City Council hereby authorizes the City of Santa Maria to partner with People’s Self-Help Housing in support of an AHSC Program grant application for the Heritage View affordable housing development and associated transportation improvements.

SECTION 2. The City Manager, or designee, is authorized to execute and submit a partnership support letter and any related documentation necessary to support the AHSC grant application.

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
Attachment B
[Date]
Lynn von Koch-Liebert
Executive Director, California Strategic Growth Council 1400 Tenth Street
Sacramento, CA 95814
SUBJECT: People’s Self-Help Housing (PSHH) – Affordable Housing and Sustainable Communities (AHSC) Grant Application
Dear Executive Director von Koch-Liebert,
The City of Santa Maria routinely pursues grant funding opportunities and strategic partnerships that advance the City’s adopted transportation, climate, and housing goals.

In furtherance of these objectives, the City is pleased to partner with People’s Self-Help Housing (PSHH) in support of its application for the Heritage View affordable housing development and associated transportation improvements for funding through the State of California’s Affordable Housing and Sustainable Communities (AHSC) Program.

The City understands that PSHH intends to apply for AHSC funding to support of Sustainable Transportation Infrastructure (STI) investments designed to improve bicycle, pedestrian, and transit access between affordable housing, employment centers, and regional destinations. These proposed improvements are consistent with the City’s General Plan, Climate Action and Adaptation Plan, Active Transportation Plan, and regional sustainability and greenhouse gas reduction goals.

The proposed transportation-related improvements supported by the City include, but are not limited to, the following:

Sustainable Transportation Infrastructure (STI):
 STI #1: College Drive Class I Bike Path – Construction of a separated Class I bicycle path along College Drive from Main Street (DR-166) to Stowell Road, including landscaping improvements such as shade trees and pedestrian-scale lighting where feasible. The project will close a key gap in the City’s active transportation network and improve access between residential neighborhoods, Allan Hancock College, commercial areas along Main Street (SR-166), and regional bicycle facilities.
 STI #2: Bradley Road and Jones Street Sidewalk Gap Closure – Construction of a continuous ADA-compliant sidewalk along Bradley Road from Cypress Street to Jones Street and along Jones Street where pedestrian facilities currently do not Attachment B
exist. The project will close a critical gap in the City’s pedestrian network and improve safe access between residential neighborhoods, Allan Hancock College, and commercial destinations along Main Street (SR-166). Where feasible, the project will incorporate pedestrian-oriented streetscape improvements such as landscaped parkways with drought-tolerant shade trees, pedestrian-scale lighting, and other amenities that enhance safety, comfort, and accessibility for people walking.
 STI #3: Transit Buses/Coaches– Procurement of transit buses/coaches to support an intercity transit route connecting Santa Maria and Santa Barbara, improving regional mobility, expanding access to jobs and services, and reducing vehicle miles traveled and greenhouse gas emissions.

These improvements will support reduced vehicle miles traveled, expanded active transportation opportunities, and improved access to affordable housing consistent with the goals of the AHSC Program. Should PSHH’s AHSC application be successful, the City of Santa Maria will take all required actions, including any necessary City Council approvals, to enter into agreements and otherwise facilitate implementation of the transportation improvements described above and further detailed in the AHSC application.

The City further confirms that the proposed Sustainable Transportation Infrastructure (STI) projects will be constructed within public right-of-way owned or controlled by the City of Santa Maria, and that the City has, or will obtain, the necessary site control required to implement these improvements.

These improvements will support reduced vehicle miles traveled, expanded active transportation opportunities, and improved access to affordable housing consistent with the goals of the AHSC Program.

The City of Santa Maria has extensive experience delivering active transportation and transit capital projects using local, State, and Federal funding sources. Recent examples include the Battles Road Green Corridor Rehabilitation and Beautification Project, which transformed a 1.1-mile corridor into a landscaped multi-use pathway with lighting, recreation amenities, and stormwater improvements, as well as Highway Safety Improvement Program (HSIP) funded roadway safety projects that implemented traffic calming, median construction, and bicycle and pedestrian safety improvements. The City of Santa Maria, through Santa Maria Regional Transit (SMRT), has successfully procured, deployed, and operated transit vehicles using State and Federal funding, demonstrating the City’s capacity to deliver, operate, and maintain transit capital investments.

This experience positions the City well to successfully implement the proposed AHSCfunded improvements in partnership with PSHH.

Attachment B
Sincerely,

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Approving the Award of a Construction Agreement with Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 1, Project No. 2026-04 Description:

The City Council will consider adopting a Resolution awarding an a agreement for the REAP Pedestrian Improvements – 2026 Phase 1 project.

Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

1. Adopt a Resolution awarding a Construction Agreement to Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 1, Project No. 2026-04, in the amount of $240,238; and

2. Authorize the City Manager, or designee, to execute the agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget; and

3. Authorize the City Manager, or designee, to execute necessary project amendments to the agreement not to exceed the contingency amount.

BACKGROUND:

The REAP Pedestrian Improvements – 2026 Phase 1 project is part of the City’s ongoing efforts to improve pedestrian accessibility and safety in compliance with applicable accessibility standards and City design criteria.

This project will be upgrading six corners to current ADA requirements and also replace approximately 1,350 square feet of damaged sidewalk on Pine Street between Main Street and Cook Street. The project will also include installation of striping, signage, and removal of two trees that were approved for removal by the City Arborist.

The project is funded through the Regional Early Action Planning (REAP) program. 2 DISCUSSION:

The project was publicly advertised via the City’s e-Procurement Portal, PlanetBids and a Notice Inviting Bids (NIB) was published in the paper on March 20th and March 25th.

Bids were received and opened on March 31, 2026. A summary of the top three bids received are as follows:

Bidder Total Bid Amounts
Main Line Engineering Construction, Inc. $240,238.00
V. Lopez Jr & Sons G.E.C., Inc. $267,602.00
G Sosa Construction $303,524.00
A detailed tabulation of the top three bids received is attached (Attachment B). Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.

The low bidder, Main Line Engineering Construction, Inc., has successfully completed similar projects. Public Works Staff verified references and determined the firm is qualified to perform the work.

Alternative(s)
The City Council may approve the award of the contract to the low bidder as recommended. Alternatively, the City Council may reject the award and direct staff to reissue the bid; however, this action is not recommended as the City’s procurement process was followed, the recommended bidder was responsive, the bid is below the Engineer’s estimate of $271,000. In addition, the grant funding for this project has a deadline of June 30, 2026, and any funds not used by that deadline will be lost.

Fiscal Considerations
Project costs including Interdepartmental Billing, project total and contingency will be funded through the REAP Grant program and associated Capital Improvement Program fund SC7445|CC1120|FD464. Final project costs will be based on the awarded construction contract, including contingency and related project expenses. Materials Testing will be funded by Alternative Transportaion Enhancements SC7500|CC1120|FD468.

Item Amount
Construction Contract Award (Main Line Engineering) 240,238.00 Materials Testing (estimated) 10,000.00
Public Works Interdepartmental Billing (estimated) 40,000.00 Project Total 290,238.00
Total Project Contingency 50,000.00
Project Grand Total 340,238.00
3 Impact on the Community
The project will improve pedestrian safety, accessibility, and mobility by upgrading sidewalks, curb ramps, and related infrastructure. These improvements will enhance compliance with accessibility requirements and provide safer travel paths for residents, including individuals with disabilities.

ATTACHMENT(S)
A. Resolution
B. Bid Results
C. Agreement
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A CONSTRUCTION AGREEMENT
TO MAIN LINE ENGINEERING CONSTRUCTION, INC.

FOR THE REAP PEDESTRIAN IMPROVEMENTS –
2026 PHASE 1, PROJECT NO. 2026-04
IN THE AMOUNT OF $240,238
WHEREAS, the City of Santa Maria solicited bids for the REAP Pedestrian Improvements – 2026 Phase 1, Project No. 2026-04, in accordance with applicable laws and City procurement requirements; and
WHEREAS, the City of Santa Maria duly advertised the REAP Pedestrian Improvements – 2026 Phase 1, Project No. 2026-04, through the City’s e‑Procurement Portal, PlanetBids, and a Notice Inviting Bids (NIB) was published in the paper on March 20th and March 25th in compliance with applicable sections of the Public Contract Code.

The City received 4 bids, which were publicly opened on March 31, 2026; and WHEREAS, Main Line Engineering Construction, Inc. submitted the lowest responsive and responsible bid in the amount of $240,238; and WHEREAS, the Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Authorize the award of a Construction Agreement with Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 1, Bid No. 2026-04, in the amount of $240,238, in a form approved by the City Attorney, and to take all actions necessary to implement this resolution; and SECTION 2. Authorize City Manager, or designee, to further execute the Agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget; and
SECTION 3. Authorize the City Manager, or designee, to execute necessary project amendments to the agreement not to exceed the contingency amount; and SECTION 4. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
City of Santa Maria
Bid Results for Project REAP PED IMPROVEMENTS - 2026 PHASE 1 (2026-04)Issued on 03/17/2026Bid Due on March 31, 2026 2:00 PM (PDT)Line Totals (Unit Price * Quantity)Item Num Description Unit of Measure Quantity Main Line Engineering - Unit Price
Main Line Engineering - Line Total
V. Lopez Jr. & Sons G.E.C., Inc. - Unit Price
V. Lopez Jr. & Sons G.E.C., Inc. -
Line Total
1 Construction Coordination LS 1 $5,000.00 $5,000.00 $10,000.00 $10,000.002 Mobilization and Demobilization LS 1 $3,000.00 $3,000.00 $10,000.00 $10,000.003 Traffic Control LS 1 $15,000.00 $15,000.00 $15,000.00 $15,000.004 Ramp Concrete SQFT 2331 $36.00 $83,916.00 $50.00 $116,550.005 Curb, Gutter, and Sidewalk Concrete SQFT 1351 $22.00 $29,722.00 $25.00 $33,775.006 Spandrel Concrete SQFT 2102 $30.00 $63,060.00 $28.00 $58,856.007 Driveway Concrete SQFT 244 $35.00 $8,540.00 $45.00 $10,980.008 Striping LS 1 $5,000.00 $5,000.00 $4,063.00 $4,063.009 Sign Posts EA 4 $3,000.00 $12,000.00 $438.00 $1,752.00 10 Tree Removal EA 2 $7,500.00 $15,000.00 $3,313.00 $6,626.00 Subtotal $240,238.00 $267,602.00Total $240,238.00 $267,602.00 Item Num Description Unit of Measure Quantity
G Sosa Construction Inc - Unit Price
G Sosa Construction Inc - Line Total
R Burke Corporation - Unit Price
R Burke Corporation - Line Total
1 Construction Coordination LS 1 $17,379.00 $17,379.00 $15,000.00 $15,000.002 Mobilization and Demobilization LS 1 $4,000.00 $4,000.00 $10,000.00 $10,000.003 Traffic Control LS 1 $6,000.00 $6,000.00 $14,600.00 $14,600.004 Ramp Concrete SQFT 2331 $37.00 $86,247.00 $32.00 $74,592.005 Curb, Gutter, and Sidewalk Concrete SQFT 1351 $42.00 $56,742.00 $36.00 $48,636.006 Spandrel Concrete SQFT 2102 $54.00 $113,508.00 $50.00 $105,100.007 Driveway Concrete SQFT 244 $42.00 $10,248.00 $58.00 $14,152.008 Striping LS 1 $4,000.00 $4,000.00 $6,500.00 $6,500.009 Sign Posts EA 4 $450.00 $1,800.00 $400.00 $1,600.00 10 Tree Removal EA 2 $1,800.00 $3,600.00 $9,000.00 $18,000.00 $303,524.00 $308,180.00$303,524.00 $308,180.00
Attachment B
Attachment C

AGREEMENT
THIS AGREEMENT, made and entered into this 7
th day of April 2026, by and between Main
Line Engineering Construction, Inc., hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner." WITNESSETH:

That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:

1. That Contractor shall complete the work generally described as follows: REAP Ped Improvements – 2026 Phase 1 (PW Bid No. 2026-04), in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.

2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.

Total Bid of TWO HUNDRED FORTY THOUSAND, TWO HUNDRED THIRTY EIGHT DOLLARS AND ZERO CENTS.

Contract Price in Figures $240,238.00

3. Contractor agrees to complete said work within the contract time of thirty-five (35) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.

4. Time is of the essence on this contract.

5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.

In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.

Attachment C

6. That, in accordance with Section 1774 of the California Labor Code, Contractor will pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.

7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.

9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.

10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.

11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.

This contract shall not become effective until such bonds are supplied to and approved by Owner.

12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.

1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with Attachment C
limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.

14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
Attachment C
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.

CONTRACTOR: Main Line Engineering
Construction, Inc.
___________________________
Ariel Arroyo
CEO
OWNER: City of Santa Maria, a
Municipal Corporation
Brett Fulgoni
Director of Public Works
ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
Risk Manager
_______________________________
City Attorney
Attachment C
EXHIBIT “A”

INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment C
B. Minimum Limits of Insurance
Provider shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Requirements
The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the Attachment C
form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not
replaced with another claims-made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

Attachment C
F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Approving the award of a Construction Agreement with Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 2, Project No. 2026-05 Description:

The City Council will consider adopting a Resolution awarding an agreement for the REAP Pedestrian Improvements – 2026 Phase 2 project.

Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

1. Adopt a Resolution awarding a Construction Agreement to Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 2, Project No. 2026-05, in the amount of $107,995; and

2. Authorize the City Manager, or designee, to execute the agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget; and

3. Authorize the City Manager, or designee, to execute necessary project amendments to the agreement not to exceed the contingency amount.

BACKGROUND:

The REAP Pedestrian Improvements – 2026 Phase 2 project is part of the City’s ongoing efforts to improve pedestrian accessibility and safety in compliance with applicable accessibility standards and City design criteria.

This project will be upgrading two corners to current ADA requirements and also replacing approximately 1,772 square feet of damaged sidewalk on Cook Street and Pine Street.

The project will also include installation of striping, signage, and removal of three trees that were approved for removal by the City Arborist.

The project is funded through the Regional Early Action Planning (REAP) program. 2 DISCUSSION:

The project was publicly advertised via the City’s e-Procurement Portal, PlanetBids and a Notice Inviting Bids (NIB) was published in the paper on March 20th and March 25th.

Bids were received and opened on March 31, 2026. A summary of the top three bids received are as follows:

Bidder Total Bid Amounts
Main Line $107,995.00
R Burke Corporation $132,624.00
V. Lopez Jr. & Sons G.E.C., Inc. $133,378.00
A detailed tabulation of the top three bids received are attached (Attachment B). Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.

The low bidder, Main Line Engineering Construction, Inc., has successfully completed similar projects. Public Works Staff verified references and determined the firm is qualified to perform the work.

Alternative(s)
The City Council may approve the award of the contract to the low bidder as recommended. Alternatively, the City Council may reject the award and direct staff to reissue the bid; however, this action is not recommended as the City’s procurement process was followed, the recommended bidder was responsive, the bid is below the Engineer’s estimate of $135,000. In addition, the grant funding for this project has a deadline of June 30, 2026, and any funds not used by that deadline will be lost.

Fiscal Considerations
Project costs including Interdepartmental Billing, project total and contingency will be funded through the REAP Grant program and associated Capital Improvement Program fund SC7445|CC1120|FD464. Final project costs will be based on the awarded construction contract, including contingency and related project expenses. Materials Testing will be funded by Alternative Transportation Enhancements SC7500|CC1120|FD468.

Item Amount
Construction Contract Award (Main Line Engineering) 107,995.00 Materials Testing (estimated) 10,000.00
Public Works Interdepartmental Billing (estimated) 36,000.00 Project Total 153,995.00
Total Project Contingency 20,000.00
Project Grand Total 173,995.00
3 Impact on the Community
The project will improve pedestrian safety, accessibility, and mobility by upgrading sidewalks, curb ramps, and related infrastructure. These improvements will enhance compliance with accessibility requirements and provide safer travel paths for residents, including individuals with disabilities.

ATTACHMENT(S)
A. Resolution
B. Bid Results
C. Agreement
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A CONSTRUCTION AGREEMENT TO
MAIN LINE ENGINEERING CONSTRUCTION, INC.

FOR THE REAP PEDESTRIAN IMPROVEMENTS –
2026 PHASE 2, PROJECT NO. 2026-05
IN THE AMOUNT OF $107,995
WHEREAS, the City of Santa Maria solicited bids for the REAP Pedestrian Improvements – 2026 Phase 2, Project No. 2026-05, in accordance with applicable laws and City procurement requirements; and
WHEREAS, the City of Santa Maria duly advertised the REAP Pedestrian Improvements – 2026 Phase 2, Project No. 2026-05, through the City’s e‑Procurement Portal, PlanetBids and a Notice Inviting Bids (NIB) was published in the paper on March 20th and March 25th in compliance with applicable sections of the Public Contract Code.

The City received 4 bids, which were publicly opened on March 31, 2026; and WHEREAS, Main Line Engineering Construction, Inc. submitted the lowest responsive and responsible bid in the amount of $107,995; and WHEREAS, the Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approves the award of a Construction Agreement with Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 2, Bid No. 2026-05, in the amount of $107,995, in a form approved by the City Attorney, and to take all actions necessary to implement this resolution; and SECTION 2. Authorize City Manager, or designee, to further execute the Agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget; and
SECTION 3. Authorize the City Manager, or designee, to execute necessary project amendments to the agreement not to exceed the contingency amount; and SECTION 4. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
City of Santa Maria
Bid Results for Project REAP PED IMPROVEMENTS - 2026 PHASE 2 (2026-05)Issued on 03/17/2026Bid Due on March 31, 2026 2:00 PM (PDT)Item Num Description Unit of Measure Quantity Main Line Engineering - Unit Price
Main Line Engineering - Line Total
R Burke Corporation - Unit Price
R Burke Corporation - Line Total
1 Construction Coordination LS 1 $3,000.00 $3,000.00 $6,000.00 $6,000.002 Mobilization and Demobilization LS 1 $3,000.00 $3,000.00 $6,500.00 $6,500.003 Traffic Control LS 1 $10,000.00 $10,000.00 $10,000.00 $10,000.004 Ramp Concrete SQFT 414 $40.00 $16,560.00 $45.00 $18,630.005 Curb, Gutter, and Sidewalk Concrete SQFT 1351 $30.00 $40,530.00 $34.00 $45,934.006 Driveway Concrete SQFT 183 $35.00 $6,405.00 $70.00 $12,810.007 Striping LS 1 $3,000.00 $3,000.00 $6,800.00 $6,800.008 Sign Posts EA 1 $3,000.00 $3,000.00 $450.00 $450.009 Tree Removal EA 3 $7,500.00 $22,500.00 $8,500.00 $25,500.00 Subtotal $107,995.00 $132,624.00Total $107,995.00 $132,624.00 Item Num Description Unit of Measure Quantity
V. Lopez Jr. & Sons G.E.C., Inc. - Unit Price
V. Lopez Jr. & Sons G.E.C., Inc. - Line Total
G Sosa Construction Inc - Unit Price
G Sosa Construction Inc - Line Total
1 Construction Coordination LS 1 $10,000.00 $10,000.00 $10,279.00 $10,279.002 Mobilization and Demobilization LS 1 $10,000.00 $10,000.00 $2,000.00 $2,000.003 Traffic Control LS 1 $25,000.00 $25,000.00 $5,000.00 $5,000.004 Ramp Concrete SQFT 414 $75.00 $31,050.00 $55.00 $22,770.005 Curb, Gutter, and Sidewalk Concrete SQFT 1351 $30.00 $40,530.00 $55.00 $74,305.006 Driveway Concrete SQFT 183 $45.00 $8,235.00 $51.00 $9,333.007 Striping LS 1 $3,738.00 $3,738.00 $3,500.00 $3,500.008 Sign Posts EA 1 $625.00 $625.00 $600.00 $600.009 Tree Removal EA 3 $1,400.00 $4,200.00 $2,000.00 $6,000.00 $133,378.00 $133,787.00$133,378.00 $133,787.00
Attachment B
Attachment C

AGREEMENT
THIS AGREEMENT, made and entered into this 7
th day of April 2026, by and between Main
Line Engineering Construction, Inc., hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner." WITNESSETH:

That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:

1. That Contractor shall complete the work generally described as follows: REAP Ped Improvements – 2026 Phase 2 (PW Bid No. 2026-05), in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.

2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.

Total Bid of ONE HUNDRED SEVEN THOUSAND, NINE HUNDRED NITY FIVE DOLLARS AND ZERO CENTS.

Contract Price in Figures $107,995.00

3. Contractor agrees to complete said work within the contract time of Twenty-five (25) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.

4. Time is of the essence on this contract.

5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.

In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.

Attachment C

6. That, in accordance with Section 1774 of the California Labor Code, Contractor will pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.

7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.

9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.

10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.

11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.

This contract shall not become effective until such bonds are supplied to and approved by Owner.

12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.

1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with Attachment C
limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.

14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
Attachment C
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.

CONTRACTOR: Main Line Engineering
Construction, Inc.
___________________________
Ariel Arroyo
CEO
OWNER: City of Santa Maria, a
Municipal Corporation
Brett Fulgoni
Director of Public Works
ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
Risk Manager
_______________________________
City Attorney
Attachment C
EXHIBIT “A”

INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment C
B. Minimum Limits of Insurance
Provider shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Requirements
The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the Attachment C
form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not
replaced with another claims-made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

Attachment C
F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Approving the Award of a Construction Agreement with Baja Coast Fence Inc. for the Wastewater Treatment Plant Security Fencing Project, Bid No. 2025-06
Description:

The City Council will consider adopting a Resolution to award a Construction Agreement with Baja Coast Fence Inc. for the Wastewater Treatment Plant Security Fencing Project, Bid No. 2025-06, and authorize additional funding necessary to complete the project.

Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

1. Adopt a Resolution approving the award of a Construction Agreement with Baja Coast Fence Inc., for the Wastewater Treatment Plant Security Fencing Project, Bid No. 2025-06, in the amount of $680,810.60 and approve appropriation of additional funding in the amount of $58,582.04 with the approved Wastewater Enterprise Fund budget (SC7300|CC0260|FD640) for Fiscal Year 2025-26; and

2. Authorize the City Manager, or designee, to execute the agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget BACKGROUND:

Utilities Staff designed a perimeter fencing and gates project at the City’s Wastewater Treatment Plant at 601 South Black Road. The Wastewater Treatment Plant Security Fencing Project includes clearing the site, removing the existing perimeter fencing, and installing new security fencing and gates around the Wastewater Treatment Plant. The work will replace substandard fencing to improve site security and access, as required by the regulatory requirements at the Wastewater Treatment Plant. 2 DISCUSSION:

The project was advertised through the City’s e-Procurement Portal, PlanetBids. The City received 17 bids, which were opened on February 12, 2026. A summary of the top three bids received as follows:

Bidder Total Bid Amounts
Baja Coast Fence, Inc. $ 680,810.60
Northern United Fence, Inc. $ 681,900.00
DASH Construction Company, Inc. $ 776,080.00
A detailed tabulation of the top three bids received is attached (Attachment B). Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.

The low bidder, Baja Coast Fence Inc., has successfully completed similar projects throughout Northern and Southern California. Public Works Staff verified references and determined the firm is qualified to perform the work.

Alternative(s)
The City Council may approve the award of the contract to the low bidder as recommended. Alternatively, the City Council may reject the award and direct staff to reissue the bid; however, this action is not recommended as the City’s procurement process was followed, the recommended bidder was responsive, and the bid is below the Engineer’s estimate.

Fiscal Considerations
Total project costs, including contingency funding, are estimated to exceed the authorized budget. Staff recommends increasing the budget appropriation in the Wastewater Enterprise Fund by $58,582.04, including contingency funding, to fully fund the project.

Item Amount
Authorized Budget FY 25/26 $ 855,000.00
Expenditures To-Date (9,129.32)
Available Authorized Budget 845,870.68
Construction Contract Award (Baja Coast Fence, Inc.) 680,810.60 Materials Testing (estimated) 10,000.00
Signage (estimated) 5,000.00
Surveying 47,900.00
Public Works Interdepartmental Billing (estimated) 10,000.00 Project Total 753,710.60
Total Project Contingency 20% 150,742.12
Project Grand Total 904,452.72
Additional Funding Request $ 58,582.04
3 This project is funded by the Wastewater Enterprise Fund - SC7300|CC0260|FD640, and this funding will come from the Wastewater Fund Balance.

Impact on the Community
Construction of the new fencing project will enhance site security and access to the Wastewater Treatment Plant and meet regulatory requirements.

ATTACHMENT(S)
A. Resolution
B. Bid Results
C. Agreement
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE AWARD OF A CONSTRUCTION
AGREEMENT WITH BAJA COAST FENCE INC., FOR THE

WASTEWATER TREATMENT PLANT SECURITY FENCING
PROJECT, BID NO. 2025-06, IN THE AMOUNT OF $680,810.60,

AND APPROVE APPROPRIATION OF ADDITIONAL FUNDING IN
THE AMOUNT OF $58,582.04 WITH THE APPROVED

WASTEWATER ENTERPRISE FUND BUDGET
(SC7300|CC0260|FD640) FOR FISCAL YEAR 2025-26
WHEREAS, the City of Santa Maria owns and operates the Wastewater Treatment Plant located at 601 South Black Road, which requires secure perimeter fencing and controlled access to meet regulatory requirements and ensure the protection of critical infrastructure; and
WHEREAS, the City of Santa Maria duly advertised the Wastewater Treatment Plant Security Fencing Project, Bid No. 2025-06, through the City’s e‑Procurement Portal, PlanetBids in compliance with applicable sections of the Public Contract Code, and the City received 17 bids, which were publicly opened on February 12, 2026; and WHEREAS, Baja Coast Fence, Inc. submitted the lowest responsive and responsible bid in the amount of $680,810.60; and
WHEREAS, the project qualifies for a Class 3 Categorical Exemption pursuant to Section 15303 (New Construction or Conversion of Small Structures) of the California Environmental Quality Act (CEQA) State Guidelines; and
WHEREAS, total project costs, including contingency funding, are estimated to exceed the authorized budget, and additional funding of $58,582.04 is required to fully fund the project.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Authorize the award of a Construction Agreement with Baja Coast Fence Inc. for the Wastewater Treatment Plant Security Fencing Project, Bid No. 2025- 06, in the amount of $680,810.60, in a form approved by the City Attorney, and to take all actions necessary to implement this resolution; and
SECTION 2. Authorize City Manager, or designee, to further execute the Agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget; and
Attachment A

SECTION 3. Authorize City Manager, or designee, to designate additional funding in the amount of $55,582.04 with the approved Wastewater Enterprise Fund budget (SC7300|CC0260|FD640) for Fiscal Year 2025-26 to the Wastewater Treatment Plant Security Fencing Project, Bid No. 2025-06; and
SECTION 4. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
City of Santa Maria
Bid Results for Project WASTEWATER TREATMENT PLANT SECURITY FENCING PROJECT (2025-06)Issued on 01/13/2026Bid Due on February 12, 2026 2:00 PM (PST)Line Totals (Unit Price * Quantity)Item Num Section Description Unit of Measure Quantity Unit Price Line Total Unit Price Line Total Unit Price Line Total 1 Imported Items Mobilization and Demobilization LS 1 $0.00 $0.00 $10,000.00 $10,000.00 $50,000.00 $50,000.002 Imported Items Grub and Clear SY 23000 $3.03 $69,690.00 $0.75 $17,250.00 $2.00 $46,000.00 3 Imported Items Remove Existing Fence LF 12100 $8.49 $102,729.00 $2.00 $24,200.00 $2.00 $24,200.004 Imported Items Chain Link Fence (6' Height) LF 12550 $32.37 $406,243.50 $40.00 $502,000.00 $40.00 $502,000.005 Imported Items Chain Link Fence (8' Height) LF 1680 $33.22 $55,809.60 $45.00 $75,600.00 $45.00 $75,600.006 Imported Items Reconstruct Chain Link Fence LF 810 $15.85 $12,838.50 $45.00 $36,450.00 $18.00 $14,580.00 7 Imported Items 16' Wide Chain Link Gate (6' Height) EA 3 $3,500.00 $10,500.00 $1,500.00 $4,500.00 $4,400.00 $13,200.00 8 Imported Items 20' Wide Chain Link Gate (6' Height) EA 3 $3,500.00 $10,500.00 $1,800.00 $5,400.00 $6,500.00 $19,500.009 Imported Items 20' Wide Chain Link Gate (8' Height) EA 2 $4,500.00 $9,000.00 $2,000.00 $4,000.00 $8,000.00 $16,000.00 10 Imported Items 4' Wide Chain Link Gate (8' Height) EA 5 $700.00 $3,500.00 $500.00 $2,500.00 $3,000.00 $15,000.00 Total $680,810.60 Total $681,900.00 Total $776,080.00
BAJA COAST FENCE INC. Northern United Fence Inc DASH Construction Company, Inc.

Attachment B
Attachment C

AGREEMENT
THIS AGREEMENT, made and entered into this 7
th day of April 2026, by and between Baja
Coast Fence Inc., hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner." WITNESSETH:

That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:

1. That Contractor shall complete the work generally described as follows: Wastewater Treatment Plant Security Fencing Project (PW Bid No. 2025-06), in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.

2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.

Total Bid of SIX HUNDRED EIGHTY THOUSAND, EIGHT HUNDRED TEN DOLLARS AND SIXTY CENTS.

Contract Price in Figures $680,810.60

3. Contractor agrees to complete said work within the contract time of ninety (90) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.

4. Time is of the essence on this contract.

5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.

In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be twelve hundred ($1,200) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.

6. That, in accordance with Section 1774 of the California Labor Code, Contractor will Attachment C
pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.

7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.

8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.

9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.

10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.

11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.

This contract shall not become effective until such bonds are supplied to and approved by Owner.

12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.

1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with Attachment C
limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.

14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
Attachment C
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.

CONTRACTOR: Baja Coast Fence Inc.
___________________________
Quintin Ulloa
President
OWNER: City of Santa Maria, a
Municipal Corporation
Brett Fulgoni
Director of Public Works
ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
Risk Manager
_______________________________
City Attorney
Attachment C
EXHIBIT “A”

INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

Attachment C
B. Minimum Limits of Insurance
Provider shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City.

The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Requirements
The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the Attachment C
form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not
replaced with another claims-made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

Attachment C
F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: April 7, 2026
SUBJECT: Adoption of Resolution Approving Amendment No. 6 to the Operations & Maintenance Agreement with RATPDev
Description:

The City Council will consider adopting a Resolution approving Amendment No. 6 to the existing Transit Operations and Maintenance Agreement with RATPDev to extend the contract term through June 30, 2028, and approve an increase to compensation for a total contract amount of $16,383,897.90, which includes: $7,982,578.96 for Fiscal Year 2026- 27, and $8,401,318.94 for Fiscal Year 2027-28.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

1. Adopt a Resolution approving Amendment No. 6 to the Transit Operations & Maintenance Agreement with RATPDev to extend the term until June 30, 2028, and approve an increase to compensation for a total amount of $16,383,897.90 for Fiscal Years 2026-27 and 2027-28; and

2. Authorize City Manager, or designee, to execute agreement and implement the service enhancements and wage augmentations.

BACKGROUND:

The City of Santa Maria operates a fixed-route and paratransit public transit system within the Santa Maria Urbanized Area (which includes Orcutt and Tanglewood), for the City of Guadalupe and throughout Northern Santa Barbara County and into San Luis Obispo County. The City’s public transit operations and maintenance have long been outsourced to third-party vendors since the 1990s, often through multi-year contracts with optional extensions; as allowed by the Federal Transit Administration (FTA).

The City’s public transit operations, known as Santa Maria Regional Transit (SMRT) is funded by a combination of dedicated Federal and State transit funding sources, including funding from transit partners such as the County of Santa Barbara and City of Guadalupe, for their respective shares of the SMRT service area.
2 After an extensive Request for Proposals (RFP) in 2018, the City Council awarded the current Transit Operations and Maintenance contract to RATPDev. The agreement included a four-year base term with the potential for five optional extension years. The City has already exercised the first three of five extensions. Two optional extensions are remaining and are being brought to City Council for consideration.

DISCUSSION:

The proposed extension includes a 5.5% increase from the current contract (before adding additional service). Approximately 82% of the requested 5.5% increase is dedicated directly to enhancing driver’s wages. This adjustment is primarily driven by fact that a neighboring transit agency (SLORTA) has augmented the salaries of their bus drivers by 20.2%. Since RATPDev employs drivers represented by the same union (Teamsters Local 986), they are proposing an up-to 17% salary increase for Santa Maria bus drivers in order to bring compensation parity. As RATPDev drivers are part of the same Teamsters union, a comparable increase is necessary to address:
 The potential loss of qualified drivers to neighboring agency, which without them, could cause missed service.
 To help avoid a potential labor strike stemming from pay disparity with the other transit agency for comparable work.
 And to help return bus driving as a potential "head of household" paying job, which is vital for attracting and retaining quality personnel.

The remaining 18% of the 5.5% increase is to address RATPDev’s growing overhead and inflationary costs.

System Growth and New Service
Given continued ridership growth, included within the proposal is the project costs for adding two additional routes over the next two years and to align with the next budget cycle. Budgeting for future service needs will help ensure that SMRT can continue to grow to meet community needs and stay within not-to-exceed amounts. Should the addition of service be postponed, SMRT would not incur those charges as the City only pays RATPDev for actual service hours provided.

Additionally, the cost proposal accounts for two “extra-board” drivers, these drivers employed for the sake of filling-in during other driver absences or for helping maintain ontime performance. Budgeting for extra-board drivers had not typically been part of the contract because the RATPDev is only reimbursed for actual revenue hours provided therefore there was no incentive to “over hire.” However, the addition of extra-board drivers has now become a necessity to keep up a growing workforce and potential absences. Budgeting for these two positions means the contractor will be compensated for the additional staff that fill in at critical times. 3 4
Alternative(s)
The Council could deny the extension and direct staff to go out to bid. This is not recommended, as a new long-term contract process would not likely result in cost savings, with driver wage augmentation being the biggest factor for determining costs, regardless of any bidding provider.

Fiscal Considerations
The negotiated price is consistent with the Transit Funds Fiscal Year 2026-28 budget forecast. Federal and State transit funds are projected to be sufficient to support SMRT operational costs. Especially considering that SMRT has largely transitioned to a fully electric transit fleet, saving significant operating costs on fuel and maintenance, and which can now be reinvested to support other areas seeing operation costs increase (i.e., labor).

Compensation Breakdown
Compensation: The City shall compensate the Contractor at the negotiated rates and budgeted amounts specified in the cost proposal (Exhibit A in Amendment No. 6). The Total Service Costs (Fixed + Variable + Maintenance) for the extension period are established as follows:
 Fiscal Year 2026-27: $7,982,578.96
 Fiscal Year 2027-28: $8,401,318.94
Impact on the Community
This extension ensures the continued delivery of effective, reliable transit services. By addressing driver wage disparities, the City reduces the risk of service interruptions and maintains a high standard of safety and performance for the community

ATTACHMENT(S)
A. Resolution
B. Amendment No. 6 to Agreement
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA
APPROVING AMENDMENT NO. 6 TO THE TRANSIT OPERATIONS
& MAINTENANCE AGREEMENT WITH RATPDEV TO EXTEND
THE TERM UNTIL JUNE 30, 2028, AND APPROVE AN

INCREASE TO COMPENSATION FOR A TOTAL AMOUNT OF
$16,383,897.90 FOR FISCAL YEARS 2026-27 AND 2027-28
WHEREAS, the City of Santa Maria operates Santa Maria Regional Transit (SMRT), providing critical fixed-route and paratransit services within the Santa Maria Urbanized Area, the City of Guadalupe, and throughout Northern Santa Barbara and San Luis Obispo Counties; and
WHEREAS, the City has outsourced its public transit operations and maintenance to third-party vendors since the 1990’s as permitted by the Federal Transit Administration; and
WHEREAS, following an extensive Request for Proposal (RFP) process in 2018, the City Council awarded the current Transit Operations and Maintenance contract to RATP Dev; and
WHEREAS, the original agreement included a four-year base term with five optional extension years, of which the City has exercised three to date; and WHEREAS, the proposed Amendment No. 6 includes a 5.5 percent increase from the current contract to cover these wage augmentations and rising inflationary overhead; and
WHEREAS, the amendment establishes compensation for the extension period in an amount not to exceed $16,383,897.90, including: $7,982,578.96 for Fiscal Year 2026- 27, and $8,401,318.94 for Fiscal Year 2027-28; and
WHEREAS, the amendment accounts for system growth, including the addition of two new routes and two "extra-board" drivers to maintain on-time performance amidst growing ridership; and
WHEREAS, the negotiated pricing is consistent with the Transit Funds budget forecast and supported by Federal and State transit funding.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Authorize City Manager, or designee, to execute Amendment No. 6 to the Transit Operations & Maintenance Agreement with RATP Dev and implement the service enhancements and wage augmentations; and
Attachment A

SECTION 2. Approve extension of term through June 30, 2028, and approve an increase to compensation for a total contract amount of $16,383,897.90, which includes:
$7,982,578.96 for Fiscal Year 2026-27, and $8,401,318.94 for Fiscal Year 2027-28; and SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
Attachment B
AMENDMENT NO. 6 TO THE TRANSIT OPERATIONS AND MAINTENANCE

AGREEMENT
This Amendment No. 6 to the Transit Operations and Maintenance Agreement is made on April 7, 2026, by and between RATP Dev USA, a California Corporation (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. WHEREAS, the City and Contractor entered into an agreement in 2018 for public transit operations and maintenance known as Santa Maria Regional Transit (SMRT); and

2. WHEREAS, the original agreement included a four-year base term with five optional one-year extensions, of which the City has exercised three to date; and

3. WHEREAS, the City desires to exercise the remaining two optional extensions to ensure the continued delivery of reliable transit services through June 30, 2028; and

4. WHEREAS, this Amendment addresses a 5.5% increase from the current contract to cover driver wage augmentations of up to 17% to maintain regional parity and prevent labor instability; and

5. WHEREAS, the Amendment accounts for system growth, including the addition of two new routes and two "extra-board" drivers to maintain on-time performance.

NOW, THEREFORE, IT IS AGREED:

1. Extension of Term: The contract term is hereby extended for two years, effective through June 30, 2028.

2. Compensation: The City shall compensate the Contractor at the negotiated rates and budgeted amounts specified in the cost proposal (Exhibit A). The Total Service Costs (Fixed + Variable + Maintenance) for the extension period are established as follows:
 Fiscal Year 2026-27: $7,982,578.96.
 Fiscal Year 2027-28: $8,401,318.94.

3. Extra-Board Staffing: To ensure service reliability and maintain on-time performance, the Contractor is authorized to employ and shall be compensated for two (2) “extra-board” drivers. These positions are specifically included in the approved cost proposal to provide necessary coverage for driver absences.

4. Service Enhancements: This contract amendment leaves room for the potential implementation of two (2) additional routes over the next two years as outlined in the Council Agenda Report and supported by the project costs in Exhibit A.

5. All other terms of the Agreement remain unchanged.
2 Atty. Rev. 2022
IN WITNESS WHEREOF, this Agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA
____________________________
By:
___________________________
By:

ATTEST:
___________________________
Donna G. Scwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:
______________________
City Attorney
______________________
Risk Manager
3 Atty. Rev. 2022
Exhibit A

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Dennis Smitherman, Interim Director of Recreation and Parks DATE: April 7, 2026
SUBJECT: Adoption of Ordinance No. 2026-01 Amending Ordinance No. 2025-03 Revising Titles 2 and 10 of the Santa Maria Municipal Code to Clarify Final Approval Authority for All Recreation Fees Rests with the City Council
RECOMMENDATION:

Adopt Ordinance No. 2026-01, Amending Ordinance No. 2025-03, Amending the Santa Maria Municipal Code Title 1 “Administration,” Chapter 2-14 “Recreation and Parks Commission,” Section 2-14.06 “Recommendations to Council: Powers Generally” and Title 10 “Recreation and Parks,,” Chapter 10-1 “Administration,” Section 10-1.02 “Adoption of Regulations”.

BACKGROUND:

On June 3, 2025, the City Council approved a standardized methodology for setting recreation program and facility fees and authorized the Recreation and Parks Commission to conduct public hearings and provide recommendations to the City Council.

Ordinance No. 2025-03 was subsequently adopted to amend Titles 2 and 10 of the Municipal Code. Following adoption, staff and the City Attorney’s Office identified language that could be interpreted as allowing the Recreation and Parks Commission to adopt fees prior to City Council approval, which was not consistent with Council intent.

The amended ordinance corrects this ambiguity and confirms that final approval authority remains with the City Council.

DISCUSSION
No changes have been made to the ordinance since introduction of the first reading.

The amended ordinance:
• Clarifies that all new recreation fees and fee increases require City Council approval by resolution or ordinance prior to taking effect.
• Affirms the Recreation and Parks Commission’s role in conducting public hearings and forwarding recommendations to the City Council.
• Removes language that could be interpreted as delegating fee adoption authority to the Commission.

Public hearings related to recreation fee changes will continue to be conducted by the Recreation and Parks Commission prior to City Council consideration, consistent with Council policy direction.

FISCAL IMPACT
There is no direct fiscal impact associated with adoption of the amended ordinance. The action clarifies governance roles and approval authority only.

ALTERNATIVES

1. Adopt Amended Ordinance No. 2025-03.

2. Decline to adopt the ordinance and retain the existing Municipal Code language.

ATTACHMENT(S):

A. Ordinance No. 2026-01
Attachment A

ORDINANCE NO. 2026-01

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA
AMENDING ORDINANCE NO. 2025-03 AMENDINGTHE SANTA MARIA
MUNICIPAL CODE TITLE 2 “ADMINISTRATION,” CHAPTER 2-14 “RECREATION AND PARKS COMMISSION,” SECTION 2-14.06 “RECOMMENDATIONS TO COUNCIL: POWERS GENERALLY” AND TITLE 10 “RECREATION AND PARKS,” CHAPTER 10-1 “ADMINISTRATION,” SECTION 10-1.02
“ADOPTION OF REGULATIONS”
WHEREAS, the City Council of the City of Santa Maria, California, at its June 3, 2025, meeting approved the methodology for setting fees for recreation programs and services; and
WHEREAS, the adoption of this methodology presents the opportunity to revise the process by which fees are set for these programs and services; and WHEREAS, Title 2 “Administration,” Chapter 2-14 “Recreation and Parks Commission,” Section 2-14.06 “Recommendations to Council: Powers Generally” and Title 10 “Recreation and Parks,” Chapter 10-1 “Administration,” Section 10-1.02 “Adoption of Regulations” of the Santa Maria Municipal Code provide the authorities granted to the Recreation and Parks Commission by the City Council; and WHEREAS, the Recreation and Parks Commission has reviewed and requests the City Council’s approval of the proposed amendments to the Santa Maria Municipal Code; and
WHEREAS, the City Council desires to retain final authority for approval of new recreation fees and increases to existing recreation fees, while continuing to provide for public hearings and recommendations by the Recreation and Parks Commission.

NOW, THEREFORE, IT IS HEREBY ORDAINED by the City Council of the City of Santa Maria, State of California, as follows:

SECTION 1. Title 2 “Administration,” Chapter 2-14 “Recreation and Parks Commission,” Section 2-14.06 “Recommendations to Council: Powers Generally” of the Santa Maria Municipal Code is hereby amended to read as follows:

Section 2-14.06 Recommendations to Council: Powers Generally.

The Recreation and Parks Commission may make such recommendations to the City Council as it deems necessary concerning the organization, promotion, conduct and management of programs of community recreation in the City and the establishment of systems of playgrounds and recreation, and the acquisition, improvement, maintenance, Attachment A

operation and management of recreation facilities within or without the territorial limits of the City, as well as parkland dedications and subdivision in-lieu fees, residential development taxes, and urban forestry. The Recreation and Parks Commission shall have the power and authority to hold public hearings and meetings and to conduct investigations and surveys for the purpose of securing facts and data concerning the matters enumerated in this section. The Recreation and Parks Commission shall have the authority to hold public hearings related to fees charged for recreational programs, services, park and facility rentals provided by the Department, and to provide recommendations to the City Council regarding proposed fee changes. Fees shall be developed in accordance with the fee structure and methodology approved by the City Council. Final approval of any new fee or increase to an existing fee shall be by action of the City Council. The Recreation and Parks Commission shall have only such powers as are expressly granted by this chapter or as are granted by motion of the City Council.

The Recreation and Parks Commission shall also perform the duties provided in Chapter 8-3 (Historical Landmarks).

SECTION 2. Title 10 “Recreation and Parks,” Chapter 10-1 “Administration,” Section 10-1.02 “Adoption of Regulations” of the Santa Maria Municipal Code is hereby amended to read as follows:

Section 10-1.02. Adoption of fees and regulations
The Recreation and Parks Commission is authorized to adopt such reasonable regulations for the safe use of City parks as it deems necessary; provided that the adoption of each such regulation shall be reported to the City Council at its first regular meeting next following the adoption of the regulation. At the meeting the City Council may consider the regulation and, if it deems the regulation unnecessary, unreasonable or not in the best interest of the City and of the public, may order the regulation repealed and voided forthwith, by motion of a majority of the Council, and the regulation shall be then and there null and void; provided, that such action shall not affect the validity of such regulations, or actions based thereon, prior to such avoidance and repeal by the Council.

The Recreation and Parks Commission is authorized to hold public hearings related to proposed fees and fee adjustments for recreation programs and services and to provide recommendations to the City Council regarding the adoption of new fees or changes to existing fees. Fees shall be developed in accordance with the fee structure and methodology approved by the City Council. No fee or fee adjustment shall be effective unless approved by the City Council by resolution or ordinance.

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. ///
Attachment A

SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its passage. Within fifteen days following its passage, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.

INTRODUCED at a regular meeting of the City Council held on the 3 rd day of March
2026, and PASSED AND ADOPTED at a regular meeting held on the 7 th day of April
2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Dennis Smitherman, Interim Director of Recreation and Parks DATE: April 7, 2026
Subject: Adoption of a Resolution Amending Agreement with Wallace Group for the Sports Complex Design Project.

Description:

The City Council will consider adopting a Resolution to approve amendments to contract with Wallace Group for the Sports Complex Design Project.

RECOMMENDATION:

1. Adopt a Resolution approving an amendment to agreement with Wallace Group for the Sports Complex Design Project approving an increase in the amount of $518,467 for a total contract amount of $772,940 for additional design phasing and engineering and landscape architectural design services; and

2. Authorize City Manager, or designee, to execute agreement.

BACKGROUND:

Under the direction of the City of Santa Maria Recreation and Parks Department, an RFP was issued for professional services for the design of the Santa Maria Sports Park. This contract was awarded on July 5, 2022, and signed by Director Alex Posada and Chief Deputy Clerk Rhonda White as well as the Risk Manager and City Attorney. As of March 1, 2026, the contract is entering its tenth (10th) amendment in order to complete the project.

DISCUSSION:

As Wallace Group wraps up completion on the bulk of their scope, the Recreation and Parks Department is formally reconciling the total scope, total budget, and remaining items tied to this contract towards contract closeout. The scope includes conceptual design of the site, 30%-90% design documents for grant proposal requests, 100% construction and bid documents, architectural and engineering services during construction, and design of an onsite well for irrigation use by the department.

The design package presented to potential outside funding sources resulted in the award of Proposition 68 grant funding, Santa Barbara County Grant funding, and State of California Grant funding, as well as several other sources. Funds for the project have been approved through the Parks Operations budget discretionary spending or as identified at the November 19, 2024, and October 1, 2025, City Council meeting for the award of the 2 construction of the City of Santa Maria Sports Complex and associated project management, well design, and change orders. The department is bringing this Council Agenda Report and Resolution forward to formalize the funding and contract scope/amendments tied to the project for a complete record upon project closeout.

Wallace Group has received payment for much of their contract to date.

The contract amount, including a 10 percent contingency, is detailed below:

Wallace Group Amount Account#
Base Award $254,473 GF-Parks Operations (Discretionary) CA #1 $8,700 GF-Parks Operations (Discretionary)
CA #2 $12,105 GF-Parks Operations (Discretionary)
CA #3 $3,505 GF-Parks Operations (Discretionary)
CA #4 $79,420 GF-Parks Operations (Discretionary)
CA #5 $49,613 GF-Parks Operations (Discretionary)
CA #6 $5,885 GF-Parks Operations (Discretionary)
CA #7 $17,269 Subdivision-in-lieu (Quimby)
CA #8 $50,023 Subdivision-in-lieu (Quimby)
CA #9 $99,630 Community Development Block Grant
CA #10 $122,317 Community Development Block Grant
Contingency (~10%) $70,000 Community Development Block Grant Alternative(s)
 Approve the base contract, contract amendments, and associated appropriation of funds to ensure the project meets all grant requirements and community expectations.
 Do not approve the base contract, contract amendments and associated appropriation, which would result in the inability to deliver the full grant-committed project scope and could jeopardize grant funding.

Environmental Determination
As required by the California Environmental Quality Act, a Notice of Determination (NOD) was prepared and filed in connection with the Blosser-Southeast Specific Plan Amendment (SCH 1994107909), Santa Maria, California. In addition, the original NOD was filed with the Department of Fish and Wildlife payment.

Fiscal Considerations
The requested $413,701 has been funded through General Fund Parks Operations (discretionary) funding, $67,292 has been funded through Subdivision-in-lieu (Quimby), and $291,947 has been funded through Community Development Block Grant funding. 3 Impact on the Community
Approval of this award and funding request will allow the City to deliver the Santa Maria Sports Complex as envisioned, including four multipurpose playing fields, basketball courts, restrooms, playgrounds,trails, landscaping, site lighting, public art, and supporting facilities.

The project will provide significant recreational and cultural amenities for the Santa Maria community and meet the requirements of the City’s Prop 68 and federal grant awards.

ATTACHMENT(S)
A. Resolution
B. Amendment to Wallace Group Agreement
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

APPROVING AN AMENDMENT TO AGREEMENT WITH

WALLACE GROUP FOR THE SPORTS COMPLEX DESIGN PROJECT
APPROVING AN INCREASE IN THE AMOUNT OF $518,467 FOR A
TOTAL CONTRACT AMOUNT OF $772,940 FOR ADDITIONAL DESIGN PHASING

AND ENGINEERING AND LANDSCAPE ARCHITECTURAL DESIGN SERVICES WHEREAS, on July 5, 2022, the City signed a contract with Wallace Group for design services for the Santa Maria Sports Complex; and WHEREAS, the design project resulted in the City receiving Proposition 68 grant and related funding to deliver the Santa Maria Sports Complex project; and WHEREAS, to fully meet the City’s commitments under Proposition 68 grant award, State of California funding, and related funding requirements, the formal appropriation of funds and award of the design contract are required to deliver the complete project scope, including site and accent lighting, restroom facilities, playground, landscaping, and other community amenities; and
WHEREAS, the Santa Maria Sports Complex design and architectural and engineering services during the construction phase is coming to a close; and WHEREAS, the total funding needed to deliver the full design project and comply with grant obligations is $772,940; and
WHEREAS, the City of Santa Maria has determined that this action is not a “project” as defined by the California Environmental Quality Act (CEQA) (CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378), and pursuant to CEQA Guidelines Section 15060(c)(3), it can be seen with certainty that this appropriation will not have a significant effect on the environment.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve amendment to agreement with Wallace Group for the Sports Complex Design Project approving an increase of $518.467; and SECTION 2. Formally approve the appropriation of General Fund Parks Operations Funds, Subdivision-in-lieu (Quimby) funds and Community Development Block Grant funds and award of the final contract of the Santa Maria Sports Complex Project design contract to Wallace Group for a total of $772,940; and Attachment A

SECTION 3. Authorize City Manager, or designee, to execute agreement and take all actions necessary to allocate and expend the appropriated funds from designated funds to the project; and
SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
Attachment B
Atty. Rev. 2022
AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment No. 1 to Agreement for Professional Services with Wallace Group dated July 5, 2022 for the design of the Santa Maria Sports Complex Project is made on, by and between Wallace Group, a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. Whereas a Professional Services Agreement between the City of Santa Maria and Wallace Group was signed on July 5, 2022, for design related to the Santa Maria Sports Complex Project; and

2. Whereas the base contract outlined the scope of services from conceptual design through 90% design towards applications for grant funding; and

3. Whereas grant funding was awarded to the City of Santa Maria for the Santa Maria Sports Complex Project; and

4. Whereas the design scope of work for the Santa Maria Sports Complex Project expanded to cover 100% bid documents, 100% construction documents, landscape architectural and engineering services during construction, and design of an on-site well for irrigation; and

5. Whereas Wallace Group is qualified, willing, and able to perform this work in accordance with the scope and terms of their contract; and

6. Whereas the City of Santa Maria and Wallace group now wish to amend the 2022 agreement; and

7. Whereas the City of Santa Maria City Council wishes to ratify CA#1-10; and

8. Whereas Wallace Group has provided pricing under CA#1, CA#2, CA#3, CA#4, CA#5, CA#6, CA#7, CA#8, CA#9, and CA#10 as outlined in “Exhibit B”; and

9. Whereas the City of Santa Maria desires a $70,000 design contingency within the not-toexceed amount to be utilized as necessary in the discretion of the City Manager through the remainder of the project for services included in Exhibit A.

NOW, THEREFORE, IT IS AGREED:

1. The above recitals are true; and

2. Wallace Group shall supply all services to effectively perform the scope of services outlined herein and further described in “Exhibit A” with a total amendment amount of $518,467, bringing the total Not-to-Exceed contract amount to $772,940; and

3. The City of Santa Maria agrees to pay Wallace Group in accordance with the original agreement dated July 5, 2022; and

4. The City Manager or their designer is authorized to execute the amendment; and

5. All other terms of the Agreement remain unchanged.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA
___________________ ____________________
Attachment B
Atty. Rev. 2022
By: By:

APPROVED AS TO FORM:
______________________
City Attorney
______________________
Risk Manager
Attachment B
Atty. Rev. 2022
Exhibit A
Contract Amendments 1, 2, 3, 4, 5, 6, 7, 8, 9, 10
Attachment B
Atty. Rev. 2022
Exhibit B
Wallace Group Amount
Base Award $254,473
CA #1 $8,700
CA #2 $12,105
CA #3 $3,505
CA #4 $79,420
CA #5 $49,613
CA #6 $5,885
CA #7 $17,269
CA #8 $50,023
CA #9 $99,630
CA #10 $122,317
Contingency (~10%) $70,000
Base contract amount = $254,473
Amendment (CA#1 through CA#10) = $448,467
Amendment Contingency = $70,000
TOTAL NOT-TO-EXCEED CONTRACT AMOUNT = $772,940

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Dennis Smitherman, Interim Director of Recreation and Parks DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Approving the Purchase of Playground Equipment for the Santa Maria Sports Complex from Landscape Structures, Inc. (RecWest Outdoor Products, Inc. Representative) Description:

The City Council will consider adopting a Resolution approving the direct purchase of playground equipment from Landscape Structures, Inc. (RecWest Outdoor Products, Inc.

Representative) for the Santa Maria Sports Complex.

RECOMMENDATION:

1. Adopt a Resolution approving the purchase of playground equipment for the Santa Maria Sports Complex from Landscape Structures, Inc., represented by RecWest Outdoor Products, Inc., in the amount of $343,772.50; and

2. Authorize the City Manager, or designee, to execute all necessary documents to complete the purchase.

BACKGROUND:

The Santa Maria Sports Complex project includes the development of a community playground as a key amenity to support youth recreation, family use, and regional tournament activity.

Previously, on November 19, 2024, the City Council approved the overall Sports Complex project, including the playground component as part of the broader construction scope.

A Request for Proposals (RFP) process was conducted for playground design, resulting in the selection and approval of a themed playground design provided by Landscape Structures and RecWest Outdoor Products. The approved design incorporates inclusive and destination play elements aligned with the project vision.

The design includes:
 A themed play structure featuring a train motif and tower elements  Inclusive play features such as accessible components and a We-Go-Round  Separate play areas for different age groups
 Integrated swings, climbing elements, and interactive panels 2 DISCUSSION:

Staff evaluated procurement options for the playground equipment and determined that a direct purchase from the manufacturer is the most advantageous approach. Procuring the equipment directly from Landscape Structures, Inc., represented by RecWest Outdoor Products, Inc., will result in cost savings to the City by avoiding contractor markups and associated fees, provide greater control over scheduling and fabrication timelines, and ensure consistency with the previously approved design and specifications.

Following approval of the overall project, staff evaluated procurement options for the playground equipment. Originally, the playground was anticipated to be procured through the general contractor as part of the construction contract.

However, staff determined that purchasing the playground equipment directly from the manufacturer would:
 Result in cost savings to the City by avoiding contractor markups and associated fees;
 Provide greater control over scheduling and fabrication timelines; and  Maintain consistency with the previously approved design and specifications.

Landscape Structures is a nationally recognized manufacturer of playground equipment, and RecWest Outdoor Products, Inc. is the authorized regional representative.

The proposed purchase is consistent with the approved playground design and specifications included in the project approvals packet.

Alternative(s)
The City Council could decide to request additional information, modifications, or deny the purchase.

Fiscal Considerations
The total cost for the playground equipment purchase is $343,772.50, which is within the approved project budget for the Santa Maria Sports Complex.

Funding Source(s): Proposition 68 Grant Funds
This procurement method is expected to result in net savings compared to contractorprovided procurement.

The proposed playground at the Santa Maria Sports Complex will provide a high-quality, inclusive recreational amenity for residents and visitors of all ages and abilities. The project enhances opportunities for outdoor play, physical activity, and social interaction, supporting the health and well-being of the community. As a destination feature within the Sports Complex, the playground will also improve the overall visitor experience for 3 families attending tournaments and events, contributing to increased use of the facility and supporting local economic activity.

Impact on the Community
The proposed playground at the Santa Maria Sports Complex will provide a high-quality, inclusive recreational amenity that directly benefits local residents by expanding access to safe, engaging, and developmentally appropriate play opportunities for children of all ages and abilities. The project supports community health and well-being by encouraging outdoor activity, social interaction, and family engagement in a welcoming public space.

As a secondary benefit, the playground will enhance the overall appeal of the Sports Complex as a destination for visitors attending tournaments and events, further supporting community vibrancy and local economic activity.

ATTACHMENT(S):

A. Resolution: Santa Maria Sports Complex Playground
B. Santa Maria Sports Complex Playground Proposal
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE PURCHASE OF PLAYGROUND EQUIPMENT

FOR THE SANTA MARIA SPORTS COMPLEX FROM
LANDSCAPE STRUCTURES, INC. REPRESENTED BY
RECWEST OUTDOOR PRODUCTS, INC.

IN THE AMOUNT OF $343,772.50
WHEREAS, the City of Santa Maria is constructing the Santa Maria Sports Complex to provide recreational amenities and support regional sports activities; and WHEREAS, the project includes a playground facility designed to serve children and families in the city, and while utilizing the complex; and WHEREAS, the City Council previously approved the overall project, including the playground component; and
WHEREAS, a playground design prepared by Landscape Structures, Inc., represented by RecWest Outdoor Products, Inc., was selected and approved through a formal RFP process; and
WHEREAS, staff has determined that direct procurement of the playground equipment from the manufacturer will result in cost savings and improved project efficiency; and
WHEREAS, sufficient funds are available within the project budget to support this purchase.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve the purchase of playground equipment from Landscape Structures, Inc., represented by RecWest Outdoor Products, Inc., in the amount of $343,772.50.

SECTION 2. Authorize the City Manager or designee to execute all agreements and documents necessary to complete the purchase.

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
Credit Terms Net 30
Lead Time TBD at time of order.

Expiration Date 4/6/2026
Created Date 3/19/2026
Proposal Number 00000465
City of Santa Maria - Department of Parks and
Rec
End Account Owner
Project Location Santa Maria, CA
(Address)
Opportunity Name Santa Maria Sports Complex Playground
Grand Total $343,772.50
Tax $25,322.50
Tax Rate 8.75%
Freight $18,000.00
Labor $11,050.00
Product $320,000.00
- SOURCEWELL CONTRACT #101625
- Quote is for Equipment Only.
- Quote does NOT include Offloading, Installation, Surfacing or Site Work.

Exclusions &
Additional Notes
A 3% service fee will be added to the Total Proposal Amount with the use of a Credit Card for Payment.

Engineering and Structural Calculation are NOT included unless stated/quoted otherwise.

Direct Bury is assumed all projects unless advised otherwise by the client. 24 Hour call prior TBD
Ship To Santa Maria, CA
Ship To Name City of Santa Maria City Yard
615 South McClelland Street
Santa Maria, CA 93454
United States
Bill To
City of Santa Maria - Department of Parks and
Recreation
Bill To Name
Exclusions & Additional Notes
WE ARE PLEASED TO SUBMIT THIS PROPOSAL TO PROVIDE THE FOLLOWING ITEMS:

Product Item No Line Item Description Quantity Sales Price Total Price Custom
Playground
Equipment
PKG
25-44
Custom Park & Play Package 25-44: Design 1175082-01-07 - Custom 5-12 Western Train/Water Tower PlayBooster Play Structure 1.00 $210,000.00 $210,000.00 Custom
Playground
Equipment
PKG
25-32
Custom Park & Play Package 25-32: Design 1175082-01-07 - Custom Western Train Themed We-Go-Round, We-Saw, 2-5 Smart Play Farmers Market Cafe, Custom Railroad Flexx Swing Swing & Custom Railroad Toddler Swing & Custom Sinage.

1.00 $110,000.00 $110,000.00
Discount   SourceWell Contract 101625 Discount(8%) 1.00 -$25,600.00 -$25,600.00 Discount   RecWest Courtesy Discount 1.00 -$5,000.00 -$5,000.00 Engineering CP048526 Electronically Sealed Engineered Drawings and Calculations for Playground Design Number 1175082-01-07 1.00 $11,050.00 $11,050.00
Freight 120-26-64 Shipping to Santa Maria, CA 1.00 $18,000.00 $18,000.00 Attachment B
Credit Terms Net 30
Lead Time TBD at time of order.

Expiration Date 4/6/2026
Created Date 3/19/2026
Proposal Number 00000465
City of Santa Maria - Department of Parks and
Rec
End Account Owner
Project Location Santa Maria, CA
(Address)
Opportunity Name Santa Maria Sports Complex Playground
Opportunity Owner Nate Stutz
Attachment B

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Shad S. Springer, Director of Utilities
DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Authorizing and Appropriating Additional Funding for the Well 15 Equipping Project, Bid No. 2025-04 Description:

The City Council will consider adopting a Resolution authorizing and appropriating additional funding in the amount of $1,045,000 for the Well 15 Equipping Project, Bid No. 2025-04.

Environmental Notice: Environmental Review for this project was completed through the preparation of an Initial Study/Mitigated Negative Declaration for the City of Santa Maria Well 15 Special Project (SCH# 2024061097) pursuant to the California Environmental Quality Act State Guidelines.

RECOMMENDATION:

1. Adopt a Resolution authorizing and appropriating additional funding of $1,045,000 for the Well 15 Equipping Project, Bid No. 2025-04; and

2. Approve the additional funding for Fiscal Year 2025-26 in the Water enterprise fund (SC7340|CC0280|FD620).

BACKGROUND:

The Water Supply Well 15 Project is being delivered through two separate construction contracts: (1) well drilling, and (2) well equipping. The drilling contract awarded July 1, 2025, to South Valley Companies, Inc. reached substantial completion in January 2025.

The second contract, the Well 15 Equipping Project-Bid No. 2025-04, which is the subject of this request, was awarded on October 21, 2025, to Hartzel General Engineering Contractor, Inc. The total funding approved for both projects is $8,564,027.

The equipping phase includes construction of well house facilities, pipelines and valves, pump to waste discharge infrastructure, surge protection, sand separation equipment, pump and motor assemblies, SCADA controls, emergency power, and site access improvements. The project was originally designed for a production capacity of 2,000 gallons per minute (gpm), but performance testing indicates the new water well can produce up to 3,200 gpm. This higher well capacity provides an opportunity to increase the City’s well pumping capability by installing a larger pump, piping, and related appurtenances.
2 DISCUSSION:

Increasing the pumping capacity at Well 15 is a great investment opportunity for the City’s long‑ term water supply reliability. A higher‑ capacity pump will significantly enhance the system’s ability to meet peak‑ hour demands, improve operational flexibility, and strengthen overall system resilience. Staff conducted a comprehensive evaluation of key components, including the transmission pipeline, electrical service, emergency power, and chlorination facilities to determine the most cost-effective and efficient means to upgrade capacity.

Staff assessed multiple pump configurations based on well casing dimensions, pump depth, system hydraulics, and all required facility improvements. This analysis concluded that the largest practical and sustainable pump for Well 15 is a 450‑ horsepower (hp) unit capable of producing approximately 3,000 gpm. This represents a 50 percent increase in production capacity and provides the best long‑ term value for the City’s water system.

Implementing the 450‑ hp pump requires coordinated upgrades to the following major components:

1. Transmission Main: Upsize piping from 14-inch to 18-inch nominal diameter to accommodate higher flows and convert pipe material to HDPE instead of ductile iron for constructability.

2. Generator and Electrical System: Increase electrical service capacity from 800 amps to 1,200 amps, upsize emergency generator capacity, and install a larger transfer switch to ensure operations during power outages.

3. Pump, Motor, and Pump House: Install a 450-hp motor, lower the pump depth, and increase the building size to safely accommodate the larger equipment.

4. Site Piping and Chlorine System: Increase the size of the site piping and appurtenances and expand onsite chlorine storage from 200-gallons to 300- gallons to maintain adequate disinfection capacity at the higher flow rate.

Estimated costs for these upgrades to the Well 15 Equipping Project follow:

Item Amount
Transmission Main $ 231,000
Generator and Electrical System 407,000
Pump, Motor, and Well Building 120,000
Site Piping and Chlorine System 142,000
Subtotal 900,000
Design Revisions 50,000
Subtotal 950,000
Contingency (10%) 95,000
Upgrades Total $ 1,045,000
3 Based on the technical evaluation, operational benefits, and costs, installing the larger pump is recommended.

Alternative(s)
The City Council may choose not to approve the additional funding request. Under this alternative, Well 15 will remain limited to a 2,000 gpm pumping capacity. This is not recommended as the proposed action to increase funding by 12 percent will increase capacity by 50 percent. The additional funding enables the City to capitalize on a costeffective opportunity to significantly expand water production and enhance water system reliability.

Fiscal Considerations
Staff is requesting an additional appropriation of $1,045,000 to the Water Fund (SC7340|CC0280|FD620) to support the Well 15 pumping capacity upgrade for this project. The requested appropriation will be fully funded through existing water rates and there is sufficient fund balance available to cover the cost. No General Fund resources are required, and the action remains consistent with the long-term financial planning for the Water Fund.

Impact on the Community
Upgrading Well 15’s pumping capacity will improve the City’s water supply, particularly during periods of high demand or emergency conditions. The increased production capacity enhances system resilience, reduces the risk of service interruptions, and supports continued community growth. Residents and businesses will benefit from a more robust local water supply.

ATTACHMENT(S)
A. Resolution
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AUTHORIZING AND APPROPRIATING ADDITIONAL FUNDING
OF $1,045,000 FOR THE WELL 15 EQUIPPING PROJECT, BID NO, 2025-04 WHEREAS, the City of Santa Maria’s Water Supply Well 15 Project is being delivered through two separate construction contracts: (1) well drilling, and (2) well equipping; and
WHEREAS, the well drilling contract was substantially completed in January 2025, and the well equipping contract is underway; and
WHEREAS, the well equipping phase of the project was originally designed for a production capacity of 2,000 gallons per minute, but performance testing indicates the new water well can produce up to 3,200 gallons per minute, providing an opportunity to increase the City’s well pumping capability by installing a larger pump, piping, and related appurtenances; and
WHEREAS, the cost of the upgrade and related contingency funding is $1,045,000 more than the authorized budget for the project; and
WHEREAS, the additional funding enables the City to capitalize on an opportunity to significantly expand water production and enhance water system reliability in a cost‑ effective manner.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Authorizes and appropriate additional funding of $1,045,000 in Fiscal Year 2025-26 in the Water Enterprise Fund (SC7340|CC0280|FD620) for the Well 15 Equipping Project, Bid No. 2025-04; and
SECTION 2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. ///
///
Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: April 7, 2026
SUBJECT: Appointments to Block Grants Advisory Committee Description:

The City Council will consider making appointments to the Block Grants Advisory Committee.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Block Grants Advisory Committee
Councilmembers Aguilera and Soto will have the opportunity to make one nomination each for an unexpired term ending July 2026, appointed by the Mayor, and confirmed by Council.

Two unexpired terms ending July 2026: Nomination to be made by:

Vacant Councilmember Aguilera
Vacant Councilmember Soto
Applicants:

Jose Ramirez
Grace Paluck
BACKGROUND:

Attendance
Members of the City’s Boards, Commissions, and Committees serve an important role in advising staff and the City Council on matters that affect policy and issues that affect the future of the community; therefore, Members’ attendance is key to the work these Boards, Commissions, and Committees perform. Members serve in their capacity as Members at the pleasure of the City Council pursuant to Santa Maria Municipal Code (SMMC) Section 2-16.02. As established by SMMC 2-16.01, Members are required to attend meetings regularly and not miss 25 percent of the regular meetings in a calendar year, or they would be deemed to have resigned upon acceptance by the City Council. While the Municipal Code focuses on the Planning Commission, Recreation and Parks 2 Commission, Board of Appeals, and Library Board, it is the expectation that all City Boards and Committee Members participate and attend meetings in the same manner as those Boards, Commissions, and Committees defined in the Municipal Code.

DISCUSSION:

Members of the Block Grants Advisory Committee are required by the Political Reform Act (Govt. Code Section 81000-91014), and the City’s Conflict of Interest Code, to file Statements of Economic Interest, Form 700, disclosing personal assets and income within 30 days of appointment, annually thereafter, and upon leaving office. Committee Members must also disqualify themselves from participating in decisions which may affect their personal economic interests. Statements of Economic Interests are public documents and may be inspected by any member of the public and copied if requested. The Fair Political Practices Commission (FPPC) is the State agency which interprets the law’s provisions.

Copies of the applications may be obtained from the City Clerk's office upon request.

Alternative(s)
A Councilmember could decide to withhold their nomination to a Board, Commission, or Committee until such time as additional applications could be received or there is sufficient opportunity for the Councilmember to make contact with the existing applicant(s) to be considered for nomination.

Impact on the Community
Having members of the public serve on the City’s Advisory Bodies provides a positive impact to the community, enabling the City to obtain input from all segments of the community and ensures that the community receives information regarding the activities of the City’s Boards, Committees, and Commissions.

ATTACHMENT(S): - None

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: April 7, 2026
SUBJECT: Appointments to Fill a City Council Vacancy on Outside Boards, Commission, and Committees Requiring City Council Representation Description:

The City Council to confirm appointments to various outside boards, commissions, and committees.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Mayor to make appointments to fill a City Council vacancy on outside boards, commissions, and committees and the City Council to ratify the selections BACKGROUND:

The resignation of Councilmember Carlos Escobedo at the March 3, 2026, City Council Meeting created vacancies in three of the ten boards, commissions, and committees where City Council Members sit as representatives. These positions must now be filled by new appointments from the Mayor and ratified by the City Council.

DISCUSSION:

The three agencies currently requiring City Council representation are as follows:

1. Central Coast Water Authority (CCWA)

2. Central Coast Collaborative on Homelessness (3CH) (Home for Good)

3. Santa Maria Airport/Council Informational (SMA/CI)
Staff has conferred with Mayor Patino about Councilmember appointments to the various boards, commissions, and committees, and she has asked that the City Council consider the appointments listed on attachment A.

Impact on the Community
Having councilmembers serve on outside agencies positively impacts the community by ensuring Santa Maria is well-represented when countywide matters are addressed by various boards, commissions, and committees. Their participation guarantees that the 2 community remains informed about the activities and decisions of these outside agencies.

Councilmembers who participate in these meetings are required to report any significant actions taken, if any, by these committees at each City Council meeting during Oral Reports of Councilmembers and Officers (Including AB 1234 Reports) section on the agenda.

ATTACHMENT(S)
A. Proposed Appointments
Attachment A
Boards/Commissions/Committees
Requiring Council Representation
Central Coast Water Authority (CCWA)
Central Coast Collaborative on Homelessness (3CH) (Home for Good) Santa Maria Airport/Council Informational (SMA/CI)
Board Current Appointment Proposed Appointment
CCWA Vacant Utilities Director
Alternate: Utilities Director
3CH (Home for Good) Soto
Alternate: Vacant TBD
SMA/CI Vacant Councilmember Flores
Soto

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Chenin Dow, Community Development Director
DATE: April 7, 2026
SUBJECT: Fiscal Year 2026-27 Community Development Block Grant Program Drafted Action Plan
Description:

The City Council will receive comments from the public and review and approve the overall allocations and contingencies of the drafted Fiscal Year 2026-27 Community Development Block Grant Action Plan.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

1. Conduct a public hearing to receive comments from the public as part of the drafted Fiscal Year 2026-27 Community Development Block Grant Action Plan 30-day public review period; and

2. Consider the Block Grants Advisory Committee (BGAC)’s recommendation for the allocation of Fiscal Year 2026-27 Community Development Block Grant Program Public Services and Capital funds; and

3. Allocate the remaining $37,500 to Public Services programs in keeping with the BGAC’s recommendations; and

4. Review and approve the overall allocations and contingencies of the drafted Fiscal Year 2026-27 Community Development Block Grant Action Plan.

BACKGROUND:

The Community Development Block Grant (CDBG) Program is the primary federal program that provides state and local governments with grant funds for local programs and projects that address complex physical and social needs within the community. The objective is to develop viable urban communities by providing decent housing and a suitable living environment.

The program is administered by the U.S. Department of Housing and Urban Development (HUD). These Federal grant funds may be used at the discretion of the City, provided that the City’s activities comply with Federal regulations and meet one of the three national objectives: (1) benefit primarily low- and moderate-income persons, (2) prevent or 2 eliminate slums or blight, or (3) meet an urgent community-wide need caused by a major catastrophic event (e.g., flood, earthquake).

The City has participated as an entitlement community in the CDBG Program for 52 years.

As an entitlement community, the City automatically receives annual funding based on a HUD formula that considers factors such as population growth, poverty levels, age of housing, and overcrowding.

The annual allocation process involves the required development of an Annual Action Plan. The City Council-appointed BGAC oversees this process, including assessing community needs, establishing funding priorities, reviewing applications, conducting site visits, and making allocation recommendations.

The BGAC conducted a public community needs assessment on July 14, 2025. The needs identified were consistent with the City’s existing CDBG priorities under the FiveYear Consolidated Plan (Attachment B).

On September 16, 2025, the City Council adopted FY 2026–27 funding priorities and directed that most CDBG Capital funds be allocated to the Recreation and Parks Sports Complex project.

Application Process
 Notice of Funding Availability issued: September 18, 2025  Mandatory pre-application workshop: October 2, 2025
 Public Services applications due: November 23, 2025
 Applications received: 19 Public Services
A small portion of Capital funds will support administrative costs for the City’s TenantBased Rental Assistance (TBRA) security deposit program.

Review Process
The BGAC evaluated and ranked proposals based on the adopted priorities for FY 2026- 27 (Attachment B), the Federal Guidelines for Eligibility, and the Additional City Criteria for CDBG Public Service and Capital Projects. The BGAC also conducted two public deliberations:
 February 9, 2026: Applicant Presentations and Questions  February 11, 2026: Final Funding Recommendations
Staff also conducted a separate analysis of applicants’ CDBG administrative performance (Attachment C) to document their ability to manage CDBG funds.

DISCUSSION:

The purpose of this public hearing is to receive public testimony on the FY 2026–27 CDBG funding recommendations made by the BGAC on February 11, 2026. The recommendations are based on the City’s anticipated allocation from HUD for the 3 upcoming fiscal year. As HUD has not yet released the final allocation amount, the prior year’s funding level was used to develop the proposed recommendations (Attachment A).

Public Services
BGAC recommends funding 11 of the 19 applicants (see Attachment C). While all applicants provide valuable services, available funding is limited. In making recommendations, the Committee considered each agency’s overall budget to ensure programs could continue operating even if CDBG funds were reduced. CDBG funds are intended to enhance or expand services, not fully sustain them. Because the City’s final FY 2026–27 CDBG allocation is not yet known, BGAC adopted contingency plans:

If funding increases:
 Up to $14,999 increase: Evenly distribute among agencies recommended under $20,000 (up to the funding cap).
 $15,000–$29,999 increase: Fund the next-ranked agency at $15,000, then distribute remaining funds evenly among agencies under $20,000.  Over $30,000 increase: Fund additional ranked agencies, then distribute remaining funds evenly (up to the funding cap).

If funding decreases:
 Evenly reduce funded agencies down to a $15,000 minimum.  If the reduction exceeds $15,000, eliminate funding starting from the lowest-ranked agencies and redistribute remaining funds evenly.

Staff Recommendation for Council Set-Aside
To streamline the April 7 public hearing and provide funding to additional service providers, staff recommends that the City Council utilize the remaining $37,500 in keeping with BGAC’s rankings and contingency plan as follows:
 Fund the agencies ranked #12 and #13 at $15,000 each; and  Distribute the remaining $7,500 evenly among all agencies recommended for funding that are currently under $20,000.

This approach would expand funding to two additional agencies while modestly increasing support for all recommended agencies. This would also support an efficient public hearing on April 7 and follow the BGAC contingency plan.

CDBG Capital
Consistent with Council direction on September 16, 2025, most Capital funding will be allocated to the Recreation and Parks Department’s Sports Complex project (Attachment D). Capital contingencies adopted by BGAC:
 If funding increases: Additional funds go to the Community Sports Park.  If funding decreases: Reductions will come from the Community Sports Park allocation.
 TBRA Administration ($20,000): Will remain unchanged. 4 Alternative(s)
The City Council may choose to change the recommended allocations, approve different funding amounts, or select different agencies to receive the Council’s public services setaside, as long as the changes stay within the limits set by the City Council and HUD. Any allocation must still meet the program requirements: at least $15,000 per award and no more than $20,924 per activity (10% of the total Public Service funding). However, making these changes could delay the CDBG funding process, which may postpone the release of funds until an updated Action Plan is approved.

Fiscal Considerations
The proposed action will provide an estimated $1.4 million annually in Federal funds for social services, affordable housing opportunities, and public facilities that will help relieve pressures on the City’s General Fund.

Impact on the Community
The proposed action will support essential community services, facilities, and infrastructure improvements, including assistance for homeless and special needs populations, services for at-risk youth, affordable housing, neighborhood revitalization, and public facility improvements.

These recommendations are included in the draft FY 2026–27 Annual Action Plan, available for public review from March 27 through April 26, 2026, at www.cityofsantamaria.org.

The City Council is scheduled to consider final funding allocations on May 5, 2026. If the U.S. Department of Housing and Urban Development (HUD) delays release of the final CDBG allocation, the approval timeline will be adjusted accordingly. Following approval, the Action Plan will be submitted to HUD.

ATTACHMENT(S):

A. Anticipated FY 2026-27 Funding
B. Priorities for Fiscal Year 2026-27
C. Public Service Recommendations
D. Capital Recommendations
Attachment A

ANTICIPATED CDBG FUNDING
FISCAL YEAR 2026-2027
As of March 12, 2026

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
Anticipated Entitlement Amount
2026-27 Entitlement Amount $ 1,404,326
Program Income (PI/RL) (2025-2026)
1 $ 25,000
Reprogrammed CDBG funding $ 0
Total CDBG Resources $ 1,429,326
Anticipated CDBG Allocations
Allocation for Public Services (15% cap) $ 210,648
Allocation for Capital Projects (65% + reprogramming) 2 $ 912,813 Allocation for General Administration (20 percent, plus PI) 3 $ 265,865 Fair Housing $ 15,000
1 Program income (PI) and Revolving Loan (RL) are funds that may be generated from existing loans, such as the Residential Rehabilitation Loan Program. This amount can fluctuate from year to year depending on the repayment of the existing loans.
2 This includes 20,000 for TBRA administration, leaving $892,813 for Capital subrecipients. 3 20% is $280,865; however, $15,000 is for mandated Fair Housing testing as required by HUD.

Attachment B

CITY OF SANTA MARIA

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FUNDING PRIORITIES FOR FISCAL YEAR 2026-2027
Approved by the Block Grants Advisory Committee (BGAC) on Monday, July 14, 2025 Approved by City Council on Tuesday, September 16, 2025 A. Prevent homelessness, address critical needs, and assist at-risk youth, elderly, and underserved populations
• Assist low- to moderate-income people in need of food, shelter, clothing, health care and/or safety.
• Prevent juvenile delinquency and divert at-risk youth from gang involvement, crime, substance abuse, family violence, school problems, and out-of-control behavior. • Address the housing, health care, accessibility, and service needs of underserved populations such as, but not limited to the elderly and persons with mental, physical, emotional, and developmental disabilities and/or diseases.

B. Expand educational and development opportunities
• Support and develop social services and facilities and provide opportunities for youth development that will provide positive experiences needed by youth to achieve success. • Encourage programs to improve academic performance and educational outcomes for those in preschool through grade 12.
• Support and encourage programs to provide adult literacy training and encourage lifelong learning.

C. Provide affordable housing
• Develop and support programs and projects to increase the supply of affordable housing for low to moderate-income persons.
• Maintain and upgrade existing low to moderate-income neighborhoods and preserve affordable housing stock.
• Provide services that will assist low to moderate-income homeowners and renters to continue living in their homes safely.

D. Revitalize existing neighborhoods
Revitalize existing neighborhoods in low to moderate-income areas by increasing services such as supportive social services, and upgrading public infrastructures, such as street lighting, improved sidewalks, parks, and recreational public facilities.

Note: The priorities are not listed in order of importance. They are numbered for reference purposes only.

Priorities A and B will only be considered for CDBG public services funding. 2025-26
1 Alliance for Pharmaceutical Access - Advocacy Program to Obtain Low or No Cost Medications Funded FY 2021-26 $ 16,861 $ 20,000 $ 17,037 Critical Needs 1 2 Meals on Wheels Santa Maria Valley Inc. - Meals on Wheels SMV Funded FY 2021-26 $ 19,035 $ 21,000 $ 17,037 Elderly 1 3 Community Partners in Caring - Volunteer Caregiving Program Funded FY 2021-22 & FY 2023-2026 $ 20,924 $ 21,000 $ 17,037 Elderly 1 4 Good Samaritan Shelter - Homeless Shelter Programs Funded FY 2021-26 $ 15,175 $ 21,000 $ 15,000 Homeless 1 5 Good Samaritan Shelter - Freedom Warming Center Funded FY 2021-26 $ 15,175 $ 21,000 $ 15,000 Homeless 1 6 North County Rape Crisis & Child Protection Center - SM Services Funded FY 2021-26 $ 20,924 $ 21,000 $ 17,037 Critical Needs 1 7 Access Central Coast - Community Based Living and Transition Services for Older Adults and People with Disabilities Funded FY 2021-23 & FY 2024-26 $ 20,924 $ 21,000 $ 15,000 Special Needs 1 8 Family Service Agency of SB County - Long Term Care Ombudsman Funded FY 2022-23 & FY 2024-26 $ 15,175 $ 21,000 $ 15,000 Elderly 1 9 SMOOTH, Inc. - Senior Dial A Ride Applied for FY 2023-26, but didn't receive funding N/A $ 21,000 $ 15,000 Elderly 1
10 Teddy Bear Cancer Foundation - Assistance for Families of Children with Cancer NEW N/A $ 20,000 $ 15,000 Critical Needs 1 11 Boys & Girls Clubs of the Central Coast - The Formula for Impact High Quality Afterschool Programming
Applied for FY 2023-24 but didn't
receive funding N/A $ 21,000 $ 15,000 Youth 2
12 Fighting Back Santa Maria Valley - Homeless Children and Youth Services, Students in Transition, and Restorative Justice Services Funded FY 2021-26 $ 20,924 $ 21,000 At-Risk Youth / Homeless 1 13 Council on Alcoholism and Drug Abuse - Daniel Bryant Youth and Family Center Treatment Program
Applied for FY 2023-26, but didn't
receive funding N/A $ 21,000 At-Risk Youth 1
14 NBCC, dba New Beginnings - SM Vehicular Homeless Rapid Rehousing Program Applied for FY 2021-25 but didn't receive funding N/A $ 20,000 Homeless 1
15 Catholic Charities - Santa Maria Community Services Utility Assistance Funded FY 2021-25. Applied but didn't receive funding for FY 2025-26 N/A $ 20,000 Critical Needs 1 16 People's Self-Help Housing Corporation - Camino Scholars Education Program Applied for FY 2021-24, but didn't receive funding N/A $ 20,000 Youth 2
17 SYV Fruit & Vegetable Rescue - Veggie Rescue NEW N/A $ 15,000 Critical Needs 1 18 Santa Barbara Bicycle Coalition - Santa Maria Education Programming NEW N/A $ 21,000 LMI Residents/Education 2 19 Savie Health Corp - General Operating Support Applied for FY 2023-24, but didn't receive funding N/A $ 20,000 Critical Needs 1
$ 165,117 $ 387,000 $ 173,148
$ 210,648 $ 210,648
$ 173,148 Limit for Committee
$ 37,500 City Council Set Aside
$ (176,352) $ -
Applicant History (In the last five years)
TOTALS
2026-27 Funding Amount (Estimated)

BALANCE REMAINING / SHORT
City Council Allocation
Priority/Goal
City of Santa Maria Block Grants Advisory Committee 2026-27 Public Services Recommended Allocations Public Services Applicant Committee
Ranking Committee
Recommendation Allocation Requested Amount
BGAC Allocation
Population To Be Served
2026-27
Attachment D
2025-26
1 City of Santa Maria Recreation and Parks Dept. - Santa Maria Community Sports Park $ 982,778 $ 892,813 $ 848,173 $ 44,640 4 High Revitalize Existing
Neighborhoods / Area
Benefit
2 TBRA Administration $ 15,000 $ 20,000 $ 20,000 $ - 3 N/A Elderly, Disabled Low
Income Homeowners
/ Renters, Homeless
$ 997,778 $ 912,813 $ 868,173 $ 44,640
$ 912,813 $ 912,813
$ - $ 44,640 $ (44,640)
City of Santa Maria Block Grants Advisory Committee 2026-27 Capital Project Recommended Allocations Capital Development Project Applicant
2026-27
CDBG
Priority
City
Council
Priority
Target
Population To
Be Served Allocation Requested
Amount
Committee
Recommendation
Project
Delivery
Costs
TOTALS
2026-27 Funding Amount & Reprogramming from Previously
Closed Out Projects (Estimate from 08/2025)

BALANCE REMAINING / SHORT

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Christopher Williams, Chief of Police
DATE: April 7, 2026
SUBJECT: Automated Red‑ Light Camera Program Research Summary Description:

The City Council will receive a presentation about the Automated Red Light Camera Program research summary. Information will be provided on potential implementation of a pilot program focused on improving traffic safety at high-risk intersections with the purpose of receiving direction from the City Council on moving forward with developing a pilot program proposal.

RECOMMENDATION:

Provide direction to staff for the development of a proposal for an Automated Red Light Camera Pilot Program.

BACKGROUND:

The Red-Light Camera Working Group was formed in September 2025, and is comprised of Police Department staff, City traffic engineers, and Information Technology. The mission was to research whether an automated red-light camera program could help reduce serious collisions and improve intersection safety in Santa Maria.

Between September 2025 and April 2026, the working group met with three vendors, reviewed the new Senate Bill (SB) 720 ‘Safer Streets Program’ legislation, and researched the history of Santa Maria’s prior red-light camera program, which operated from 2007 to 2009 with four locations and resulted in a reduction in red light violations and traffic collisions at those intersections.

The previous program was ultimately discontinued due to contractual and administrative considerations rather than a lack of program effectiveness.

DISCUSSION:

The research shows that traffic volumes, red-light violations, and fatal crashes at signalcontrolled intersections have increased in recent years. These trends are consistent with statewide and national traffic collision data, where intersection-related collisions remain a leading cause of serious injury and fatal traffic collisions. 2 Updated red light camera systems now provide significantly improved technology, including better image quality, automated evidence captures, privacy protection, and enhanced administrative review processes compared to the City’s earlier program.

SB 720 establishes a civil ‘Safer Streets Program’ model with lower fines, no DMV points, administrative review, and the ability for professional staff to assist with violation review.

This differs from earlier programs by focusing on safety and compliance rather than simply punitive enforcement.

The program structure also allows the City to retain a larger share of revenue to support ongoing traffic safety efforts, collision prevention strategies, and program oversight and administration. The working group’s concept is a pilot program for a limited duration, lasting approximately 12 to 18 months at two to three high priority intersections. These would be identified based upon collision history, traffic volume, documented red light violations, and community safety considerations.

Estimated program costs vary depending on vendor selection, the number of monitored approaches, payment structure (including revenue neutral, City funded, or hybrid models), and the final program scope. Staff is continuing to evaluate these options to determine the most appropriate structure, in the event the City Council expresses interest in proceeding with this program.

Staff is not seeking approval of a contract or program implementation at this time. Staff is requesting the City Council receive the presentation and provide direction regarding whether the City should continue exploring development of an automated red light camera pilot program. Council may also provide input about preferred program structure, budget priorities, and procurement approach, including use of a formal request for proposals process, or participation in an existing cooperative purchasing agreement.

If the City Council expresses interest in moving forward, staff will return at a future meeting with a detailed proposal that would include program costs, intersection locations, implementation timeline, vendor selection options, and recommended program policies for consideration.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Christopher Williams, Chief of Police
DATE: April 7, 2026
SUBJECT: Presentation - Drone as a First Responder and Real Time Crime Center Program
Description:

The City Council will receive a presentation of staff’s proposed Drone as First Responder (DFR) and Real Time Crime Center (RTCC) programs.

RECOMMENDATION:

Provide direction to staff regarding implementation of the proposed Drone as First Responder and Real-Time Crime Center programs.

BACKGROUND:

The Drone as First Responder (DFR) program builds on the rapid advancement of unmanned aerial system (UAS) technology and its increasing adoption by public safety agencies across the United States. Existing DFR programs have demonstrated that drones can be deployed directly from remote docking stations to arrive at emergency scenes in a fraction of the time of ground units, providing live video to responding officers.

DFR programs will enhance situational awareness, improve officer and community safety, reduce response times, and allocate resources more efficiently. This program will emphasize transparency, privacy protections, policy development, and community engagement to ensure responsible and effective deployment.

The Real-Time Crime Center (RTCC) program is designed to centralize data analysis, enable live monitoring of in-field situations, and greatly enhance intelligence-sharing.

RTCCs integrate technologies including computer-aided dispatch (CAD), records management systems (RMS), license plate readers, CCTV networks, and analytics software into a single operational hub. By providing real-time access to critical information, RTCCs enhance decision-making, officer safety, investigative efficiency, and interagency collaboration. The proposed RTCC program would leverage modern data integration tools for our intelligence-led policing strategy.

DISCUSSION:

The Santa Maria Police Department is seeking to implement a Drone as First Responder (DFR) program and establish a Real Time Crime Center (RTCC) to enhance situational awareness, improve response times, and strengthen overall public safety operations. 2 These programs are designed to leverage existing and emerging technology to support officers in the field, provide real-time information to decision-makers, and increase transparency and accountability.

The DFR program would deploy unmanned aerial systems to calls for service when appropriate, allowing trained personnel to assess incidents in real time before officers arrive on scene. This capability can improve officer and community safety by providing critical information regarding scene dynamics, potential hazards, suspect descriptions, and the need for additional resources. The RTCC would serve as a centralized hub where trained staff monitor live camera feeds, integrate data from various law enforcement technologies, and provide real-time intelligence to officers responding to incidents.

Together, these programs aim to support more informed, efficient, and coordinated responses to calls for service.

The intent of this presentation is to provide the City Council with an overview of the proposed DFR and RTCC programs, including operational protocols, privacy safeguards, data retention policies, staffing considerations, and projected costs. Staff will present both programs and seek City Council feedback and direction regarding implementation.

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: April 7, 2026
SUBJECT: Update on Senate Bill 707 (SB 707) Amendments to the Ralph M.

Brown Act and Implementation Status
Description:

The City Council will receive an informational update regarding implementation of SB 707 amendments to the Ralph M. Brown Act.

RECOMMENDATION:

Receive and file an informational update regarding SB 707 amendments to the Ralph M.

Brown Act and the City’s implementation status.

BACKGROUND:

SB 707, enacted in 2025, amends the Ralph M. Brown Act to modify and clarify requirements related to remote participation, teleconferencing, and meeting procedures for legislative bodies. Certain provisions became effective January 1, 2026, with additional requirements effective July 1, 2026.

SB 707 was adopted to refine and standardize meeting practices while maintaining transparency and public access to local government meetings. This legislation impacts City Council as well as City of Santa Maria’s boards, commissions, and committees subject to the Brown Act.

SB 707 amends numerous provisions of the Brown Act and places new restrictions, expectations and duties upon legislative bodies. The amendments distinguish between provisions that apply to all Brown Act bodies and additional requirements that apply only to “Eligible Legislative Bodies” (ELB).

The most significant changes will apply to any ELB which is defined as follows:
 A city council of a city with a population of 30,000 or more  A board of supervisors of a county, or a city and county, with a population of 30,000 or more
 A city council of a city located in a county with a population of 600,000 or more, and
2  A board of directors of large special districts meeting certain thresholds based on boundary areas, population, number of employees and/or revenues.

The City Council meets the definition of an “Eligible Legislative Body” under SB 707 because Santa Maria is a city with a population of 30,000 or more. Accordingly, the City Council must comply with these additional requirements.

DISCUSSION:

Key Requirements Under SB 707
Most updates to the Brown Act under SB 707 became effective on January 1, 2026. Those that specifically apply to ELBs will take effect on July 1, 2026. Further, some provisions will expire on January 1, 2030, unless later extended by the Legislature.

Effective January 1, 2026
 Each elected/ appointed member of a Brown Act (legislative) body must be given a copy of the Brown Act.
 Each elected/ appointed member of a Brown Act (legislative) body must be given a List of Meeting Locations.
 AB 922 becomes permanent – Use of social media, was set to expire June 1, 2026, but is now permanent.
 Allows elected/ appointed members of a Brown Act (legislative) body to appear remotely as a reasonable accommodation - ADA Access.
 Just Cause Teleconference Requirements – Clarifies when “just cause” may be used for teleconferencing and adds additional “just cause” reasons. o Maintains same basic conditions: quorum at physical location in the jurisdiction, limits on teleconference meetings allowed per year, notification of need, and audio/video participation required.
o Removes the requirement that the legislative body formally approve a member’s request to participate remotely due to a qualifying “just cause” circumstance.
o Requires that the minutes reflect which member participated remotely and the applicable statutory basis for remote participation. Disclosure of medical diagnoses, disabilities, or other confidential information is not required. o Additional “just cause” reasons:
 An immuno-compromised family member that requires the member to participate remotely.
 A physical or family medical emergency or
 Military service that prevents in person attendance.
3  Verbal Report on executive and department head compensation. Expands the existing requirement for a verbal summary prior to final action on salaries, salary schedules, or fringe benefits to explicitly include department heads and similar administrative officers, in addition to local agency executives.  Committee Exception to public comment requirement – expands provisions around public comment for items previously considered by a committee composed exclusively of legislative body members at a public meeting where the public was allowed to speak.
 Eligible Subsidiary Body- Allows a full subsidiary body that serves in an advisory capacity to meet remotely, provided that a staff member is present at a physical location accessible to the public for participation. The legislative body that created the subsidiary body (most likely the City Council) must approve teleconferencing initially and every six months. This option is only available for advisory bodies with no final decision-making authority on legislation, regulations, contracts, licenses, permits, entitlements, grants, or allocation of funds. The subsidiary body must also not have primary subject matter jurisdiction over budgets, elections, police oversight, privacy, public library material access, or taxes, or related spending proposals. Given the complexity of the statutory requirements, limited applicability, and the recent implementation of SB 707, staff does not recommend initiating Eligible Subsidiary Body teleconferencing authorization at this time.

Effective on or before July 1, 2026 (shall remain in effect only until January 1, 2030)  Adoption by the City Council of a Policy on Disruption of Telephonic or Internet Service – the policy must be adopted in open session.  Two-Way Telephone or Two-Way Audio-Visual platform. Requires eligible legislative bodies (City Council) to provide a two-way telephonic or audio-visual platform that allows members of the public to provide public comment and receive the same allotted time as in-person speakers.
 Outreach to encourage participation: Requires eligible legislative bodies (City Council) to:
o Conduct outreach to encourage participation from underrepresented and non-English-speaking communities
o Electronically accept requests for meeting agendas and related documents
o Provide a prominent direct link on the City’s primary homepage explaining how to request materials
o Maintain a webpage dedicated to public meetings that includes:
 A general explanation of the public meeting process
 Public comment procedures
 A calendar of meeting dates, times, and locations
4  City Council Meeting Agenda and Website Translation requirements – Defines “applicable languages” as languages spoken by at least 20% of the population within the jurisdiction, as determined by the most recent American Community Survey, where 20% or more of those individuals speak English less than “very well.”
 Members of the Public May Post Their Own Translation of City Council Agendas on a readily available posting board made available by the agency.

Teleconferencing
All City appointed boards, commissions, and committees (any and all Brown Act bodies) remain authorized to attend meetings remotely under existing Brown Act provisions.

Below are the options available to appear remotely:
 Traditional Brown Act teleconferencing (Gov. Code § 54953(b)  Member with a disability may appear remotely as a reasonable accommodation (Gov. Code § 54953(c)
 Emergency teleconferencing, when applicable (Gov. Code § 54953.8.2)  Just-cause teleconferencing, when applicable (Gov. Code § 54953.8.3)  Teleconferencing for an eligible multijurisdictional body (Gov. Code § 54953.8.7)

IMPLEMENTATION STATUS
The City Clerk’s Office is leading implementation efforts and has:
 Engaged a consultant to assist with statutory interpretation and implementation best practices
 Begun reviewing and updating meeting procedures, internal guidelines, and templates
 Distributed Brown Act copies to all Councilmembers and appointed members of boards, commissions, and committees.
 Distributed List of Meeting Locations to all Councilmembers and appointed members of boards, commissions, and committees.
 Developed draft meeting disruption policy to address any technology-disruption procedures aligned with SB 707
 Initiated internal coordination with the City Manager’s Office, City Attorney, Communications, and Information Technology
5 NEXT STEPS
Staff’s implementation of SB 707 represents a significant procedural shift for eligible legislative bodies. Staff are prioritizing compliance while ensuring operational practicality and continuity of public access.

Upcoming implementation milestones include:
 Finalization of updated procedures and internal guidance  Training and informational materials for Council, boards, commissions, and staff  Further Council updates as July 1, 2026, requirements approach  A future staff report summarizing full compliance measures once all requirements are in effect
Council will continue to receive updates as milestones are reached and as additional guidance becomes available.

Fiscal Considerations
Future implementation costs, including potential website updates, translation services, and technology upgrades, are currently being evaluated and will be brought forward as needed.

Impact on the Community
SB 707 enhances transparency, consistency, and accessibility in public meetings. By clarifying remote participation standards, establishing procedures for technological disruptions, and expanding outreach and translation requirements, the legislation strengthens public access and promotes greater civic participation. These updates support public trust by ensuring meetings remain predictable, open, and accessible.

ATTACHMENT(S) - None

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: April 7, 2026
SUBJECT: Consideration of a Resolution Declaring Intent to Rename Cesar E.

Chavez Drive or Return with Replacement Name Options and an Implementation Plan or Adopt Resolution Renaming Drive
Description:

The City Council will consider adopting a resolution declaring its intent to rename Cesar E. Chavez Drive or adopt a resolution renaming Cesar E. Chavez Drive.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

1. Adopt a Resolution declaring its intent to rename Cesar E. Chavez Drive; and

2. Provide directions for staff to return with recommended replacement name options and an implementation plan; or

3. Adopt a Resolution renaming Cesar E. Chavez Drive.

BACKGROUND:

Cesar E. Chavez Drive is an existing public street within the City of Santa Maria. The street was previously named in honor of César Chávez in recognition of his historic role in the farmworker movement and his significance in California civic history. Recent public reports and resulting community discussion have prompted the City Council to consider whether continued use of the existing street name remains in the public interest.

At present, the City does not have a formally adopted policy or procedure specifically governing requests to rename existing streets. While the City has general authority to name or rename City streets by City Council action, staff has not identified a Santa Maria policy that establishes evaluation criteria, required findings, application materials, notice procedures, or a standard review process for such requests. As a result, the current request is being presented to the City Council on a case-by-case basis.

The City does, however, have an existing Municipal Code provision addressing the naming of new streets as part of the subdivision process. Santa Maria Municipal Code Section 11-3.05, “Street Naming Procedures,” requires proposed street names to be reviewed by the Community Development, Public Works, Police, and Fire Departments 2 prior to submittal of the tentative map, requires the request to be submitted through the Community Development Department for interdepartmental distribution, and requires alternative names in the event a proposed name is rejected. The section also prohibits duplication of existing or approved street names and imposes formatting limits on street names. While this provision governs the naming of new subdivision streets, it does not establish a process for renaming existing public streets.

DISCUSSION:

The first proposed Resolution does not itself rename the street. Rather, it declares the City Council’s intent to consider a street name change and directs staff to return with the information necessary for final Council action.

This two-step approach allows the City Council to consider whether continued use of the existing street name remains in the public interest without taking immediate final action before replacement name options, public input, and implementation logistics have been evaluated.

If the City Council adopts the first proposed Resolution, staff would return with:

1. Recommended replacement street name options;

2. A summary of public outreach and stakeholder input, including input from affected property owners and occupants, if any; and

3. An implementation plan addressing agency coordination, notification procedures, signage replacement, mapping and records updates, and transition timing.

Alternatively, if the City Council wishes to do so, the Council may choose a replacement name from the Veteran Street Name List at the time of the present hearing, provided the Council is prepared to act on a separate final renaming resolution.

Street renaming will require coordination with affected residents, property owners, businesses, public agencies, emergency service providers, the United States Postal Service, utility providers, and mapping and navigation services. For that reason, staff has structured this item to allow the City Council to first provide policy direction and then, if desired, consider final renaming action based on a more complete administrative record.

Separately, this item also highlights that the City does not currently have a formal policy for processing requests to rename existing streets. Staff has therefore included a draft policy for City Council consideration. Under the proposed framework, requests would first be screened by staff using objective criteria, then reviewed by the Traffic Committee to determine the affected area and outreach requirements, followed by questionnaires or similar public input from affected residents, businesses, and property owners, and ultimately returned to the City Council with a staff report, Traffic Committee recommendation, and proposed resolution. This framework is intended to provide a consistent, transparent, and objective process for future street renaming requests while preserving the City Council’s final decision-making authority. 3 The City Council may wish to direct staff to return with modifications to the draft policy, including application requirements, evaluation criteria, noticing and outreach expectations, review by affected departments and outside agencies, consideration of impacts to residents and businesses, and the form of final City Council action.

Alternative(s)
In addition to direction on the Street Name Policy for future requests:

1. Select a replacement street name at the time of this hearing from the City’s existing approved Veteran Street name list and adopt a Resolution approving the final street name change.

2. Adopt the proposed Resolution declaring intent to rename Cesar E. Chavez Drive and directing staff to return with replacement name options and an implementation plan.

3. Direct staff to return with additional background or outreach before considering a declaration of intent.

4. Decline to adopt the Resolution and retain the existing street name.

5. Provide other direction to staff regarding future consideration of the street name.

Fiscal Considerations
If the City Council approves a street name change, the City would incur one-time costs related to signage replacement, GIS and records updates, interagency notifications, administrative coordination, and staff time. Additional indirect costs may also be incurred by affected residents, property owners, tenants, and businesses in updating mailing addresses and related records.

Impact on the Community
The proposed action may be viewed by many community members as a necessary response to serious recent allegations that have altered public perception of César Chávez and prompted reevaluation of public honors statewide and nationally. At the same time, the matter may be sensitive for residents who continue to associate Chávez’s name with the farmworker movement and broader civil rights history. The action therefore carries both symbolic and practical community impacts.

If the City Council approves a street name change, the renaming would require a transition for affected residents, property owners, and institutions. Those impacts can be reduced through advance notice, clear implementation dates, agency coordination, and public communication.
4 Other Agency Review
If the City Council later approves street name change, staff would coordinate implementation with the following agencies and service providers, as applicable: United States Postal Service; Santa Barbara County Assessor, Recorder, Elections, and emergency communications stakeholders; utility providers; mapping and navigation providers; school districts; and any other public agencies or institutions using addresses on the affected street.

ATTACHMENT(S)
A. Resolution Option 1 – Intent to Rename
B. Resolution Option 2 – Rename
C. Location Map
D. Address Inventory/Impacted Parcels List
E. Draft Street Name Change Request Policy
F. Veteran Street Name List
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

DECLARING ITS INTENT TO RENAME
CESAR E. CHAVEZ DRIVE
WHEREAS, Cesar E. Chavez Drive is an existing public street within the City of Santa Maria; and
WHEREAS, pursuant to Government Code section 34091.1, the City Council has authority to name and rename City streets by resolution; and WHEREAS, the City Council finds it appropriate to reconsider whether continued use of the name Cesar E. Chavez Drive for a public street remains consistent with the values and interests of the City of Santa Maria and its community; and WHEREAS, the City Council has further considered the administrative and operational implications of a street renaming, including impacts to residents, property owners, businesses, emergency response coordination, postal and mapping systems, utilities, and public records; and
WHEREAS, the City Council desires to direct staff to return with recommended replacement name options, public outreach results, and an implementation plan before taking final action to rename the street.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The City Council hereby declares its intent to rename Cesar E.

Chavez Drive.

SECTION 2. The City Council directs the City Manager, or designee, to return to the City Council with:
a. recommended replacement street name options;
b. a summary of public outreach and stakeholder input, including input from affected property owners and occupants, if any;
c. an implementation plan for the street name change, including agency coordination, notification procedures, signage replacement, and records updates; and SECTION 3. No final street renaming shall occur unless and until the City Council adopts a subsequent resolution establishing the replacement street name and effective date of the change.

SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent Attachment A

of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
Attachment B

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA
RENAMING CESAR E. CHAVEZ DRIVE
WHEREAS, Cesar E. Chavez Drive is an existing public street within the City of Santa Maria; and
WHEREAS, pursuant to Government Code section 34091.1, the City Council has authority to name and rename City streets by resolution; and WHEREAS, the City Council finds that continued use of the name Cesar E.

Chavez Drive for a public street is no longer in the public interest; and WHEREAS, the City Council has considered replacement street name options and has selected ______________________________ as the new street name; and WHEREAS, the City Council has further considered the administrative and operational implications of a street renaming, including impacts to residents, property owners, businesses, emergency response coordination, postal and mapping systems, utilities, and public records.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Cesar E. Chavez Drive is hereby renamed
_____________________________
SECTION 2. The City Manager, or designee, is authorized and directed to take all actions necessary to implement the street name change, including coordination with affected residents, property owners, businesses, public agencies, emergency service providers, the United States Postal Service, utility providers, and mapping and navigation services, and to update City records, maps, and signage as necessary.

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. ///
///
Attachment B

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
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MOGUL

ATLANTIC

HIDDEN PINES
CANAL

TEELYNN

CESAR CHAVEZ

EAGLETON

SANDYTON

CABOOSE

PULLMAN
DIESEL
ALCO
SHAY

JULESTON

BENTLEY
DIVIDE

BALDWIN

SCHUMAN
¯
0 50 100 200 Feet
Parcels with Cesar E. Chavez Drive Addresses
Attachment C
Address 1 Address 2
2210 N CESAR E CHAVEZ DR SANTA MARIA, CA 93458
2211 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2214 N CESAR E CHAVEZ DR SANTA MARIA, CA 93458
2215 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2221 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2222 N CESAR E CHAVEZ DR SANTA MARIA, CA 93458
2225 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2226 N CESAR E CHAVEZ DR SANTA MARIA, CA 93458
2231 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2234 N CESAR E CHAVEZ DR SANTA MARIA, CA 93458
2235 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2240 N CESAR E CHAVEZ DR SANTA MARIA, CA 93458
2241 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2244 N CESAR E CHAVEZ DR SANTA MARIA, CA 93458
2245 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2251 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2255 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2303 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2307 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2311 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2315 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2319 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
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2327 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
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2412 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2415 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2416 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2419 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2420 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2423 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2424 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2427 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2428 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2431 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2432 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2435 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
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2457 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2460 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
2464 N CESAR E. CHAVEZ DR SANTA MARIA, CA 93458
Attachment D
Traffic Committee
Street Name Change Request Policy
DRAFT
Attachment E

1. Purpose
The purpose of this policy is to provide a consistent, fair, equitable, and objective process for the review of requests to rename existing streets within the City of Santa Maria. This policy is intended to provide City residents, property owners, businesses, City staff, the Traffic Committee, and the City Council with clear procedures and evaluation criteria for consideration of street name change requests. This structure is consistent with the City’s existing Traffic Committee request procedure, which uses staff screening, committee review, neighborhood input, and final City Council action for other right-of-way related requests.

2. Applicability
This policy applies to requests to rename an existing public street, or a defined segment of an existing public street, within the City of Santa Maria. This policy does not replace the Municipal Code procedures governing the naming of new streets as part of the subdivision process.

3. General Policy
Street name changes are significant actions because they may affect public safety response, wayfinding, property addressing, business operations, mapping systems, postal delivery, public records, and community identity. For that reason, requests to rename streets shall be reviewed on a case-by-case basis using the procedures and criteria set forth herein. Final authority to approve, deny, or modify a street name change remains with the City Council.

4. Request Submission
A person or entity requesting a street name change shall complete and submit a request in writing to the Public Works Department, Engineering Division. The request form shall include, at a minimum:
 name, address, telephone number, and email of the requesting party;  identification of the street or street segment proposed to be renamed;  the limits of the proposed street rename;
 the reason for the requested change;
 any proposed replacement street name or names, if known;  identification of known affected properties, businesses, institutions, or agencies; and  any supporting materials the requesting party wishes to provide.

As with other Traffic Committee requests, incomplete requests may be returned to the applicant without further processing until the required information is provided.

5. Staff Review for Completeness and Merit
City staff shall review the request for completeness and determine whether it merits additional review. The purpose of this initial review is to ensure that requests are evaluated against clear and objective standards before they advance.

Traffic Committee
Street Name Change Request Policy
DRAFT
Attachment E
A request may be found to merit additional review based on consideration of the following factors:

1. Substantial justification. The request presents a legitimate public purpose or substantial reason for renaming the street, and is not based solely on personal preference.

2. Clear identification of the affected area. The request clearly identifies the street or segment proposed for renaming.

3. No duplication or confusion. The proposed replacement name, if known, would not duplicate or be confusingly similar to an existing or approved street name.

4. Feasibility. The request appears feasible from an addressing, signage, mapping, and emergency response standpoint.

5. Fairness and equity. The request would not create disproportionate impacts on a particular neighborhood, property owner, business, or group without corresponding public benefit.

6. Consistency with City plans and standards. The requested action would not be inconsistent with the General Plan, Specific Plans, emergency response needs, or adopted City street naming conventions.

7. Administrative reasonableness. The anticipated public benefit appears sufficient to justify the administrative and fiscal burden of implementation.

If staff determines that a request does not merit additional review, that determination shall be documented in writing, transmitted to the requesting party, and retained in the Engineering Division files, consistent with the City’s existing Traffic Committee practice.

6. Interdepartmental Review
If staff determines that a request merits additional review, staff shall circulate the request for preliminary review by the departments and agencies that may be affected by a street name change. At a minimum, this review should include Public Works, Community Development, Police, and Fire, consistent with the interdepartmental review approach already used for new street naming under the subdivision process. The review may also include other affected agencies or service providers as appropriate, including postal authorities, utilities, transit providers, Santa Barbara County agencies, and school districts.

Staff shall evaluate, as applicable:
 emergency response and dispatch implications;
 addressing and postal impacts;
 impacts to businesses, residents, and institutions;
 required signage changes;
 GIS, mapping, and records updates; and
 whether a transition plan would be needed.

7. Traffic Committee Agenda and Petition Area Determination If the request merits additional review, staff shall prepare a Street Name Change Report and place the item on the Traffic Committee agenda as a discussion item. Similar to the City’s existing Traffic Committee process for permit parking and other neighborhood requests, the Traffic Committee
Street Name Change Request Policy
DRAFT
Attachment E
Traffic Committee shall review the request and determine the appropriate affected area for outreach and input.

The affected area may include:
 properties directly addressed on the street proposed for renaming;  adjacent or nearby properties likely to be materially affected;  businesses or institutions located on the street;
 other users or stakeholders identified by staff or the Traffic Committee.

The Traffic Committee may deny the request, request additional information, or direct outreach to proceed.

8. Public Outreach and Questionnaires
Following the initial Traffic Committee discussion, and when directed by the Traffic Committee, outreach shall be conducted within the affected area identified by the Committee. Similar to the Limited Time Permit Parking process and the City’s neighborhood questionnaire approach, public outreach may include mailed questionnaires, hand-delivered questionnaires, public notices, meetings, or other methods deemed appropriate by staff.

Questionnaires shall, at a minimum, provide:
 a description of the proposed street name change;
 the reason for the request;
 the limits of the affected area;
 an opportunity to support or oppose the request; and
 a return deadline.

Unless otherwise directed by the Traffic Committee, unreturned questionnaires may be treated as unsupportive for purposes of evaluating neighborhood support, consistent with the Limited Time Permit Parking process.

9. Audit and Evaluation of Support
Returned questionnaires shall be reviewed and audited by City staff before they are presented to the Traffic Committee. Staff may use phone verification or other reasonable means to verify returned questionnaires, consistent with the City’s current permit parking process.

In evaluating support, the Traffic Committee may consider:
 the percentage of returned questionnaires supporting the request;  the percentage of all affected addresses supporting the request;  whether the request affects a residential street, commercial corridor, or street of broader citywide significance;
 the extent of direct addressing impacts; and
 the nature of any objections received.

If 50% or less of the overall surveys are returned the Traffic Committee may deny the parking district or request re-evaluation of the parking district. A parking district request receiving less Traffic Committee
Street Name Change Request Policy
DRAFT
Attachment E
than 85% approval will be denied the parking district. If 85% or greater approval of the parking district is received, the Traffic Committee will further review/consider the request.

10. Traffic Committee Recommendation
After reviewing staff’s report, interdepartmental comments, outreach results, and any testimony received, the Traffic Committee shall move to make a recommendation to the City Council to approve, move to deny, move to modify, or continue the request for additional information.

If the Traffic Committee denies the request, that determination shall be documented in writing, shared with the requesting party, and retained in the Engineering Division files, consistent with the current Traffic Committee procedure.

If the Traffic Committee recommends approval or further City Council consideration, staff shall prepare a City Council agenda report and draft resolution.

11. City Council Action
The City Council shall retain final authority to approve, deny, modify, or defer any proposed street name change. City Council action may occur in one or more steps, including:
 declaration of intent to rename a street and direction to return with options and an implementation plan; or
 final action approving a replacement street name by resolution.

The City Council may also direct staff to conduct additional outreach or return with alternative replacement names.

12. Replacement Name Standards
Any proposed replacement street name should, to the extent practicable:
 avoid duplication or confusing similarity with existing or approved street names;  be reasonably easy to pronounce, spell, and understand for emergency response and the public;
 be compatible with existing City naming conventions and suffix usage;  avoid names likely to create public confusion; and
 comply with any other applicable City standards or legal requirements.

Where appropriate, staff may require one or more alternative names to be submitted in case the preferred replacement name is not recommended or approved. This is consistent with the City’s existing approach for new street names under subdivision review.

13. Implementation Following Approval
If a street name change is approved by the City Council, staff shall coordinate implementation, which may include:

Traffic Committee
Street Name Change Request Policy
DRAFT
Attachment E
 notice to affected residents, businesses, and property owners;  coordination with USPS and other addressing authorities;  coordination with emergency response and dispatch agencies;  updates to GIS, maps, databases, and public records;
 fabrication and installation of street name signs; and  establishment of an effective date and transition period, if appropriate.

14. Exemptions and Special Circumstances
The City Council or Traffic Committee may determine that a request warrants modified processing due to special circumstances, including:
 streets with no addressed properties;
 requests initiated by the City;
 changes needed to resolve duplication, emergency response confusion, or map errors;  requests involving citywide or historic significance; or  requests where standard neighborhood questionnaires are not the most appropriate measure of community input.

In such cases, staff may recommend a modified outreach or review process.

15. Recordkeeping
All determinations made pursuant to this policy, including staff merit determinations, Traffic Committee actions, outreach summaries, and City Council actions, shall be documented and retained in the Public Works Department Engineering Division files.

Traffic Committee
Request Process
Start
Resident contacts City Staff
and/or submits request form
defining problem.

Is it a new
request?
Identify as current
project or previously
addressed.

No
City provides resident Petitions.

Resident to obtain Signatures
(85%) to demonstrate Qualifying
Support. One vote per household
Form
complete?
Present
signatures to
Traffic Committee
Staff reviews request for merit
Perform data collections.

Present at Traffic Committee (TC)
to define petition area.

City Staff to identify potential
solution.

End of Process.

No Project.

End of Process.

No Project.

Add to prioritized Traffic
Calming CIP list during
annual budget process.

Yes
No
Yes TC Deny
TC Approve
Insufficient Support
Present solution to
Traffic Committee.

Update/revise as
necessary.

Staff Prepare Report
for City Council
TC Approve

RESIDENT STAFF
Approved projects are not guaranteed to be
installed immediately. Approved projects will be
placed on the City CIP project list. The Public
Works Director reserves the right to prioritize the
construction of approved project based on funding,
safety, demonstrated need, etc.

Approved Projects Funding Source
There are a number of different pots of money that can be used to fund approved project.

The specific pot of money that is most appropriate for a particular project will depend on a variety of factors, including the type of project (ie traffic control device, parking permits, traffic signal, etc), the location of the project, and the availability of funding.

Capital Improvement Program/Growth Mitigation
The Capital Improvement Program (CIP) is a list of projects that the city has identified as priorities for funding. The CIP is funded by a variety of sources, including property taxes, sales taxes, and development impact fees.

Some requests for intersection control devices may be able to utilize funds from the CIP. However, the specific projects that are funded by the CIP are determined by the city council.

Grant Funding
There are a number of grant programs that can be used to fund intersection control devices. Some of the most common grant programs include:
 Highway Safety Improvement Program (HSIP): This program provides funding for projects that improve highway safety.
 Active Transportation Program (ATP): This program provides funding for projects that promote walking and biking.
 Safe Streets for Seniors and People with Disabilities (SS4A): This program provides funding for projects that improve safety for seniors and people with disabilities.

Grant funding often requires a local matching fund, which means that the city must contribute some of its own money to the project. Grant funding can also be competitive, so the city must carefully develop and apply for grant proposals.

Gas Tax
The gas tax is a tax that is paid on gasoline and diesel fuel. The revenue from the gas tax is used to fund transportation projects, such as road repairs and construction. Some intersection control devices, such as speed bumps, can be implemented using slurry seals or chip seals. These types of projects can be funded with gas tax revenue.

Measure A
Measure A is a voter-approved initiative that provides funding for alternative transportation projects. Alternative transportation projects include projects that promote walking, biking, and public transportation. The Alternative Transportation Funds from Measure A can be used to fund intersection control devices, such as raised crosswalks and chicanes.

General Funds
General funds are the city's general operating budget. General funds are used to fund a variety of city services, including police, fire, and parks and recreation. General funds are the least likely Traffic Committee
Request Process
source of funding for intersection control devices. This is because general funds are often limited, and they are typically used to fund essential services.

Traffic Committee Request Form
Primary Contact Information
Name Email Address Phone Number
Street Address
Request Category
Parking Restrictions Intersection Control
Devices Traffic Calming Permit Parking
No Stopping Zone (Red Curb) Stop Signs Speeding
Passenger Loading Zones (Yellow
Curb) Traffic Signals
ADA Parking (Blue Curb) Roundabout
Limited Time Parking (1-hour, No
Overnight, etc.)
Other (Provide Brief Description)
Specify the Location and Concerns
City of Santa Maria Staff will evaluate these requests on a case by case basis. Please specify the location of the request.
from to
Your Street Cross Street Cross Street
Feel free to provide more detailed information about the nature of your traffic committee request:

NOTE: TRAFFIC COMMITTEE REQUESTS FOR NON NEIGHBORHOOD RESIDENTIAL STREETS WILL BE CONSIDERED ON A CASE BY CASE BASIS.

Traffic Committee
Request Process
Traffic Committee
The City of Santa Maria Traffic Committee is responsible for the review, approval, or denial, and recommendation to City Council on items relating to traffic circulation and safety within public rights-of-way of the City. The Traffic Committee is also responsible for hearing appeals to street tree removal directed by the Director of Public Works.

Neighborhood Questionnaires
Signatures are required as part of the application process to ensure community support before the planning process begins. If your request is approved for a No Stopping Zone, Traffic Calming, or Permit Parking District, neighboring residents will be given the opportunity to vote on the proposed No Stopping Zone, Traffic Calming, or Permit Parking District.

To get the signatures you need, you can:
 Go door-to-door and ask your neighbors to sign the petition. This is the most effective way to get signatures, as it allows you to explain the proposal to your neighbors in person.  Set up a table at a local event or community gathering. This is a good way to reach a large number of people at once.
 Send out an email or letter to your neighbors. This is a more passive way to get signatures, but it can be effective if you have a large mailing list.  Post flyers in your neighborhood. This is a good way to reach people who may not be home when you go door-to-door.

The city provides petitions to be distributed among the neighboring residents. Once you have the signatures, you will need to submit them to the Public Works – Engineering Department. The city will then review the signatures and determine if there is enough community support for the proposal.

If there is enough support, the Traffic Committee will hold a vote during the Traffic Committee Meeting. Residents in the affected area are encouraged to attend the virtual meetings and will have the opportunity to voice their support or opposition to the proposal.

TRAFFIC CALMING QUESTIONNAIRE
The City of Santa Maria is considering a proposal to implement a traffic calming measure in [insert street/neighborhood name]. Traffic calming measures are designed to reduce vehicular speed and make the streets safer for pedestrians and cyclists. Some examples of traffic calming measures include:
 Striping
 Chicanes
 Speed Humps
 Speed Cushions
 Speed Tables
 Raised Crosswalks
 Median Islands
 Traffic Circles
 Curb Extensions/Bulb-outs
 Bicycle Boulevards
The city has determined that the most appropriate traffic calming measure for this area is [insert traffic calming measure]. The city is seeking feedback from residents on whether they support this proposal. To be approved, 85% of the residents must agree on the installation of the [insert traffic calming measure]. Please respond by [insert date]. Failure to respond is considered unsupportive of the installation of the proposed traffic calming measure in your [neighborhood/street] and will count as a “NO” vote. Only one response is needed per household.

Address:

Please write your address above
Do you own or rent your residence:

A. I own my residence
B. Tenant/Renter
Please mark your preference:

A. I agree with the proposal to install [insert traffic calming measure] on my street B. Leave my street as it is.

Information/comments/modifications that you believe would be helpful:

Name:
(Please print)
Signature:

Telephone:

If you would like additional information, please contact:

Contact: Luis A. Magallón, PE
E-mail: [email protected]
Phone: (805) 925-0951 ext. 1742
Traffic Committee
Request Process
Mail: 110 S. Pine Street, Suite 101, Santa Maria, CA 93458

INTERSECTION CONTROL

DEVICE QUESTIONNAIRE
The City of Santa Maria is considering a proposal to implement intersection control devices at the intersection of [insert intersection]. The purpose of this document is to determine your interest regarding this proposal.

Intersection control devices are traffic calming measures that are designed to reduce traffic speed and volume, and make the streets safer for pedestrians and cyclists. Some examples of intersection control devices include:
 Roundabouts
 Traffic signals
 Stop signs
 Yield signs
 Markings
The city is seeking feedback from residents on whether they support this proposal. In order to be approved, 85% of the residents must agree on the limited time parking restriction. Please respond by [insert date]. Failure to respond is considered unsupportive of installing the Intersection Control Feature and will count as a “NO” vote. Only one response is needed per household.

Address:

Please write your address above
Do you own or rent your residence:

A. I own my residence
B. Tenant/Renter
Please mark your preference:

A. I agree with the proposal to establish the intersection control feature B. Leave my street as it is.

Information/comments/modifications that you believe would be helpful:

Name:
(Please print)
Signature:

Telephone:

If you would like additional information, please contact:

Contact: Luis A. Magallón, PE
E-mail: [email protected]
Phone: (805) 925-0951 ext. 1742
Mail: 110 S. Pine Street, Suite 101, Santa Maria, CA 93458 Traffic Committee
Request Process

PERMIT PARKING QUESTIONNAIRE
The City of Santa Maria is considering a proposal to establish a limited time parking zone in the [insert street/neighborhood name]. The purpose of this document is to determine your interest regarding this proposal.

Limited time parking means on-street parking will be limited to [insert time limit grace period] with the exception for vehicles that display parking permits issued from the City of Santa Maria. These permits are available only to residents of this [street/neighborhood] and exclude any vehicle displaying the permit from the limited time on-street parking restriction if properly displayed.

Visitors would be required to borrow a permit from the resident if parking on the street [insert time limit grace period]. Five permits would be allowed per residence at a cost of $7.00 per permit. The permits would be valid for a period of five years. Any vehicle parked on this street longer than [insert grace period] without a permit will be in violation of the limited time parking restriction and subject to parking fines per Santa Maria Municipal Code Section 7-5.14.

In order to be approved, 85% of the residents must agree on the limited time parking restriction.

Please respond by [insert date]. Failure to respond is considered unsupportive of establishing permit parking in your neighborhood and will count as a “NO” vote. Only one response is needed per household.

Address:

Please write your address above
Do you own or rent your residence:

A. I own my residence
B. Tenant/Renter
Please mark your preference:

A. I agree with the proposal to establish one (1) hour limited time on-street parking for my street with exception for residents who purchase and display permits.

B. Leave my street as it is.

Information/comments/modifications that you believe would be helpful:

Name:
(Please print)
Signature:

Telephone:

If you would like additional information, please contact:

Contact: Luis A. Magallón, PE
E-mail: [email protected]
Traffic Committee
Request Process
Phone: (805) 925-0951 ext. 1742
Mail: 110 S. Pine Street, Suite 101, Santa Maria, CA 93458 Traffic Calming Measures
City staff has noted a continual need/request for the implementation of traffic calming devices in residential neighborhoods. The common theme in the requests is related to speeding and the hope is that the installation of Traffic Calming Measures will prompt drivers to slow down.

In general, the types of Traffic Calming measures will consist of the following:
 Striping
 Chicanes
 Speed Humps
 Speed Cushions
 Speed Tables
 Raised Crosswalks
 Median Islands
 Traffic Circles
 Bulb Outs
 Bicycle Boulevards
Please note that the list in not exclusive and other alternatives may be proposed if deemed appropriate.

STRIPING – LATERAL SHIFT
Traffic Committee
Request Process

CHICANE
A chicane is a series of alternating mid-block curb extensions or islands that narrow the roadway and require vehicles to follow a curving, S-shaped path, discouraging speeding.

Chicanes can also create new areas for landscaping and public space in the roadway.

Traffic Committee
Request Process

SPEED HUMP
A speed hump is an elongated mound in the roadway pavement surface extending across the travel way at a right angle to the traffic flow. A speed hump is typically 3 inches in height (with applications as high as 4 inches) and 12 feet in length along the vehicle travel path
Traffic Committee
Request Process
Traffic Committee
Request Process

SPEED CUSHION
A speed cushion consists of two or more raised areas placed laterally across a roadway.

The height and length of the raised areas are comparable to the dimensions of a speed hump.

A speed cushion has gaps (often referred to as "cutouts") between the raised areas to enable a vehicle with a wide track (e.g., a large emergency vehicle, some trucks, some buses) to pass though the feature without any vertical deflection.

Top of speed cushion is level
Traffic Committee
Request Process

SPEED TABLE
A speed table is a raised area placed across the roadway designed to physically limit the speed at which a vehicle can traverse it.

Speed table extends across the travelway and has a long enough flat top (typically, 10 feet) to accommodate the entire wheelbase of most passenger cars.

The longer longitudinal depth in the direction of travel enables comfortable and safe vehicle operating speeds that are faster than for a speed hump. Figure 3.12.1 illustrates a typical application.

Traffic Committee
Request Process

RAISED CROSSWALK
A raised crosswalk is marked and signed as a pedestrian crossing. The 10-foot flat top on a typical speed table conforms to a desired crosswalk width.

A raised crosswalk is typically between 3 and 6 inches above street level. It is common for a raised crosswalk to be level with the street curb.

A raised crosswalk can be placed midblock or at an intersection.

Traffic Committee
Request Process
Traffic Committee
Request Process

MEDIAN ISLAND
A median island narrowing is a raised island located along the street centerline that narrows the travel lanes at that location.

A median island can often double as a pedestrian refuge island if a cut in the island is provided along a marked crosswalk. Where there is an existing midblock crosswalk, it is desirable to locate the median island at the crosswalk.

When placed at or near the entrance to a neighborhood, a median island provides a visual cue to the motorist about the preferred vehicle speed.

Traffic Committee
Request Process

TRAFFIC CIRCLES
A traffic circle is a raised island, placed within an unsignalized intersection, around which traffic circulates. A circle forces a motorist to use reduced speed when entering and passing through an intersection, whether the vehicle path is straight through or involves a turn onto an intersecting street.

Traffic Committee
Request Process

CURB EXTENSION/BULB OUTS
Extend the sidewalk into the parking lane to narrow the roadway and provide additional pedestrian space at key locations; they can be used at corners and at mid-block.

Bulb outs enhance pedestrian safety by increasing pedestrian visibility, shortening crossing distances, slowing turning vehicles, and visually narrowing the roadway.

Traffic Committee
Request Process

BICYCLE BOULEVARDS
Bicycle boulevards are streets with low motorized traffic volumes and speeds, designated and designed to give bicycle travel priority.

Use signs, pavement markings, and speed and volume management measures to reduce vehicular speeds.

MEMO
Community Development Department
January 10, 2005

APPROVED STREET NAMES HONORING

SANTA MARIA AREA VETERANS LISTED AS

CASUALTIES DURING THE VIETNAM/IRAQ CONFLICTS
The City of Santa Maria and the Chamber of Commerce have established a list of approved street names for future streets to honor Veterans who were casualties during the Vietnam and Iraq conflicts.

Developers are encouraged to use any of these names as part of their project.

Cariveau Carrasco (Refugio, Tract 5909)
Castillo (Refugio, Tract 5909) Cowell
Derig Fernandez
Dressler (Eastridge, Tract 5939)
Fogg (Skyview Estates) Giovanacci
Hargraves Hickok (SB County project)
Holmes Meehan (Enos, Tract 6000)
Ontiveros
Pagaling (Existing Road in SB County) Peterson
Sanders (SB County project) Sapinoza
Schultz (SB County project) Siratt (Eastridge, Tract 5939) Spittler Swayze
Tognazzini (Existing Road in SB County) Twyford
Velasquez Vigil (SB County project)
Willingham (Eastridge, Tract 5939) Walker (Betteravia Plaza project) Updated: September 2024
Attachment F

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Donna G. Schwartz, Chief Deputy City Clerk
DATE: April 7, 2026
SUBJECT: Discussion Filling City Council District 1 Vacancy Created by the Resignation of Former Councilmember Carlos Escobedo on March 3, 2026
Description:

The City Council will discuss filling City Council District 1 vacancy.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Discuss options to fill City Council District 1 vacancy:

1. City Council may discuss and appoint at the April 7th meeting, if appointment is made, to adopt a Resolution approving appointment through the November 2026 Election and thereafter until the person elected has been seated to complete the unexpired term; or

2. Provide direction to staff to initiate interviews or other steps as determined by the City Council for consideration at a future special meeting to consider appointing a qualified individual to fill the vacancy through the November 2026 Election and thereafter until the person elected has been seated to complete the unexpired term; or

3. Direct staff to return on a scheduled special meeting by May 2, 2026, with a resolution calling a special election to be consolidated with the General Municipal Election on November 3, 2026; or

4. Provide alternative direction to staff.

BACKGROUND:

1. Carlos Escobedo was originally elected to City Council District 1 in November 2024.

2. Carlos Escobedo, who represented District 1, announced his resignation during the March 3, 2026, City Council meeting and made it effective immediately.

3. Mr. Escobedo’s term of office was originally set to expire in November 2028.

The City Clerk’s Office noticed the vacancy through a “Press Release” on March 6, 2026, and on March 9, 2026, a “Notice of Vacancy” posted on the city’s website calling for applications with a filing period of March 9 through March 26, 2026, by 5:00 p.m. 2 A total of eight applications were received: five were located within the District 1 boundary, one was within District 1 but later withdrawn, one was outside the District 1 boundary, and one was outside the City’s jurisdiction.

Eligible applicants in order they were received:

1. Maria Salguero

2. Richardo Batalla

3. Diana Perez

4. Osvaldo Sotelo

5. Gary Michaels
DISCUSSION:

Neither the City’s Charter nor the City of Santa Maria Municipal Code prescribe procedures to fill a City Council vacancy. Therefore, the process is governed by California statute. Government Code §36512(b) states the City Council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election at the next general election to fill the vacancy. Carols Escobedo’s seat became vacant on March 3, 2026, when he announced his resignation to be effective immediately.

Sixty days from March 3rd is May 2, 2026.

Appointment
As the current vacancy is occurring in the first half of the council term of office and at least 130 days prior to the next general election, the person appointed to fill the vacancy shall hold office until the next general municipal election, and thereafter until the person who is elected to fill the vacancy has been qualified. The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office.

To be eligible to serve as a councilmember, the person must be an “elector” of the City and a registered voter of the City at the time of appointment (Government Code §36502).

An “elector” is defined as a person who is a United States citizen 18 years of age or older and, with limited exception, a resident of the City (Elections Code §321). The person appointed must also reside in the geographical area of the applicable district (Government Code §34882). In this instance, that is District 1.

There are no statutorily prescribed methods for the selection of the person to be appointed to the City Council. The Council may choose to have the City Clerk make an application available to the public, which shall be received no later than a set date in advance of the City Council meeting at which an appointment may be made. The applications received can be distributed to the City Council for review. The council members may review the applications and contact the applicants to discuss the applicant’s qualifications. Any interviews or interactions conducted by more than two council members must be held in open session in compliance with the Brown Act.
3 Special election at next general election
If the Council calls for a special election at the next general election, the special election shall be held on the next regularly established election date not less than 114 days from the call of the special election. This would be in November. A person elected to fill a vacancy holds office for the unexpired term of the former incumbent.

Fiscal Considerations
The estimated cost to consolidate a Special Election for the Santa Maria City Council District 1 contest with the November General Election is $14,500.

Copies of applications can be requested through the City Clerk’s Office at [email protected].

ATTACHMENT(S)
A. Resolution
Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA
APPOINTING _________TO FILL THE COUNCILMEMBER DISTRICT 1

VACANCY CREATED BY THE RESIGNATION OF

COUNCILMEMBER CARLOS ESCOBEDO
WHEREAS, effective March 3, 2026, Councilmember Carlos Escobedo resigned from his position as Councilmember District 1 on the City of Santa Maria City Council, thereby creating a vacancy; and
WHEREAS, Government Code Section 36512 sets forth the procedure for filling City Council vacancies, and provides the City Council with 60 days to either make an appointment or call a special election to fill the unexpired term; and WHEREAS, Councilmember Escobedo’s term of office was originally set to expire in November 2028; and
WHEREAS, the City Council has determined that it would be in the City’s best interest to fill the vacancy on the City Council created by Councilmember Escobedo’s resignation by appointment and set an appointment through November 3, 2026, Special Municipal Election, and thereafter until the person elected has been seated to complete the unexpired term.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The City Council of the City of Santa Maria, California, finds that the above recitals are true and correct.

SECTION 2. That given the options listed above as set forth in Government Code Section 36512, _________________________is hereby appointed to fill the vacant position for District 1 for the appointed term effective April 7, 2026, through November 2026 Special Municipal Election and thereafter until the person elected has been seated to complete the unexpired term.

SECTION 3. That the newly appointed City Councilmember shall have all of the powers and duties as set forth in the Government Code of the State of California, and the City Code of the City of Santa Maria.

SECTON 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7
th day of April 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager