COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: April 7, 2026
SUBJECT: Adoption of a Resolution Approving the Award of a Construction Agreement with Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 1, Project No. 2026-04
Description:
The City Council will consider adopting a Resolution awarding an a agreement for the REAP Pedestrian Improvements – 2026 Phase 1 project.
Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing facilities (operation, repair, maintenance, leasing, etc.) of the California Environmental Quality Act State Guidelines.
RECOMMENDATION:
1. Adopt a Resolution awarding a Construction Agreement to Main Line Engineering Construction, Inc. for the REAP Pedestrian Improvements – 2026 Phase 1, Project No. 2026-04, in the amount of $240,238; and
2. Authorize the City Manager, or designee, to execute the agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget; and
3. Authorize the City Manager, or designee, to execute necessary project amendments to the agreement not to exceed the contingency amount.
BACKGROUND:
The REAP Pedestrian Improvements – 2026 Phase 1 project is part of the City’s ongoing efforts to improve pedestrian accessibility and safety in compliance with applicable accessibility standards and City design criteria.
This project will be upgrading six corners to current ADA requirements and also replace approximately 1,350 square feet of damaged sidewalk on Pine Street between Main Street and Cook Street. The project will also include installation of striping, signage, and removal of two trees that were approved for removal by the City Arborist.
The project is funded through the Regional Early Action Planning (REAP) program.
2 DISCUSSION:
The project was publicly advertised via the City’s e -Procurement Portal, PlanetBids and a Notice Inviting Bids (NIB) was published in the paper on March 20 th and March 25th.
Bids were received and opened on March 31, 2026. A summary of the top three bids received are as follows:
Bidder Total Bid Amounts
Main Line Engineering Construction, Inc. $240,238.00
V. Lopez Jr & Sons G.E.C., Inc. $267,602.00
G Sosa Construction $303,524.00
A detailed tabulation of the top three bids received is attached (Attachment B). Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458.
The low bidder, Main Line Engineering Construction, Inc., has successfully completed similar projects. Public Works Staff verified references and determined the firm is qualified to perform the work.
Alternative(s)
The City Council may approve the award of the contract to the low bidder as recommended. Alternatively, the City Council may reject the award and direct staff to reissue the bid; however, this action is not recommended as the City’s procurement process was followed, the recommended bidder was responsive, the bid is below the Engineer’s estimate of $271,000. In addition , the grant funding for this project has a deadline of June 30, 2026, and any funds not used by that deadline will be lost.
Fiscal Considerations
Project costs including Interdepartmental Billing, project total and contingency will be funded through the REAP Grant program and associated Capital Improvement Program fund SC7445|CC1120|FD464. Final project costs will be based on the awarded construction contract, including contingency and related project expenses. Materials Testing will be funded by Alternative Transportaion Enhancements SC7500|CC1120|FD468.
Item Amount
Construction Contract Award (Main Line Engineering) 240,238.00 Materials Testing (estimated) 10,000.00 Public Works Interdepartmental Billing (estimated) 40,000.00 Project Total 290,238.00
Total Project Contingency 50,000.00
Project Grand Total 340,238.00
3 Impact on the Community
The project will improve pedestrian safety, accessibility, and mobility by upgrading sidewalks, curb ramps, and related infrastructure. These improvements will enhance compliance with accessibility requirements and provide safer travel paths for residents, including individuals with disabilities.
ATTACHMENT(S)
A. Resolution
B. Bid Results
C. Agreement