COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Dennis Smitherman, Interim Director of Recreation and Parks
DATE: May 5, 2026
SUBJECT: Adoption of a Resolution Approving Amendment No. 1 to Professional Services Agreement with West Coast Arborist, Inc, for Urban Forest Maintenance
Description:
The City Council will consider adopting a Resolution approving Amendment No. 1 to agreement with West Coast Arborist, Inc. to increase funding for urban forest maintenance services by $100,000.
RECOMMENDATION:
1. Adopt a Resolution Approving Amendment No. 1 to Professional Services Agreement with West Coast Arborist, Inc. for Urban Forest Maintenance and
2. Approve an additional increase of $100,000 for additional tree maintenance work to be completed; and
3. Authorize City Manager, or designee, to execute agreement.
BACKGROUND:
The City of Santa Maria entered into a n Agreement for Professional Services with West Coast Arborist, Inc. for Urban Forest Maintenance on February 18, 2025. This 24-month agreement provides professional tree maintenance services throughout the City of Santa Maria. This amendment will increase the contract by $100,000 to care for the City’s Urban Forest.
DISCUSSION:
The Cit y of Santa Maria entered into an Agreement for Professional Services Urban Forest Maintenance with West Coast Arborist, Inc. for work approximating a value of $300,000. The amendment will increase the contract amount in the first fiscal year by $100,000 for additional expenses incurred as a result of extra care needed resulting from Oak Moth, right -of-way tree removals (supporting Public Works projects), and root pruning.
West Coast Arborist, Inc. provides a dedicated crew and performs the majority of regularly scheduled and emergency tree work throughout the City. City staff perform minor work, but professional services are needed for trees that require specialty equipment to address.
2 Fiscal Considerations
The recommendation is to increase the contract agreement amount from $300,000.00 to a not to exceed amount of $400,000.00. Funds for this work come from a variety of sources, including Gas Tax, Measure A, and Landscape Districts. Adequate funds are available for this increase.
Impact on the Community
The community benefits from having on -call professional tree maintenance services, particularly when high -winds, storms, or natural decay impacts a tree that needs to be maintained or removed immediately. Regular tree maintenance helps keep the trees healthy and provides for an enriching outdoor experience for residents.
ATTACHMENT(S)
A. Resolution
B. Amendment No. 1 to Professional Services Agreement