COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Dennis Smitherman, Interim Director of Recreation and Parks
DATE: May 5, 2026
SUBJECT: Adoption of a Resolution Approving Amendment No. 1 to Professional Services Agreement with J.D. Humann, Inc. for Landscape Maintenance Services
Description:
The City Council will consider adopting a Resolution to approve a $240,000 amendment to the existing Professional Services Agreement for Landscape Maintenance Services.
RECOMMENDATION:
1. Adopt a Resolution approving Amendment No. 1 to Professional Services Agreement with J.D. Humann, Inc. for Citywide Landscape Maintenance Services (RP-2025-01); and
2. Approve an additional $240,000 for Citywide landscaping needs; and
3. Authorize City Manager, or designee, to execute agreement.
BACKGROUND:
The City of Santa Maria maintains landscaped areas within various districts and special benefit zones through a Landscape Maintenance Services Agreement with J.D. Humann, Inc. The contract provides routine landscape maintenance, as well as additional services to address special projects and emerging needs throughout the fiscal year.
The original contract amount was based on anticipated routine services and a defined scope of special projects. However, durin g the fiscal year, additional maintenance and rehabilitation needs have arisen, including special projects directed by the City Council and other time-sensitive improvements. These efforts required the use of existing contract funds, which has reduced the available capacity to complete previously planned work.
Additionally, landscape maintenance work associated with Transit Division facilities , including the Transit Center, Trail Center Trail, and Bus Yard, has further utilized available contract funding.
As a result, staff is requesting an amendment to increase the contract amount to complete deferred projects and to ensure sufficient funding is available to address ongoing maintenance needs and unforeseen conditions throughout the remainder of the fiscal year.
2 DISCUSSION:
The City of Santa Maria entered into a Landscape Maintenance Services Agreement with J.D. Humann, Inc. in the amount of $1,083,148.29, with authorization for additional services up to $350,000. This funding was established based on the original bid for routine landscape maintenance services, as well as identified special projects within designated districts and special benefit zones.
Since the contract was executed, additional landscape maintenance needs have been identified, including work performed by Public Works in support of the Transit Division at facilities such as the Transit Center, Trail Center Trail, and Bus Yard. These efforts have utilized available contract capacity and contributed to the need for additional funding.
The proposed amendment includes an increase of $1 20,000 to allow staff to complete previously identified landscape maintenance projects that were deferred due to higher - priority work, and to restore capacity within the contract for the remainder of the fiscal year. In addition, the amendment includes an additional $120,000 designated for anticipated future landscape maintenance needs associated with Transit Division facilities and operations.
The amendment also provides contingency funding to address unanticip ated maintenance needs as they arise. These may include irrigation system repairs, plant replacement, storm-related damage, and landscape impacts associated with high -traffic areas, including locations where vehicles may encroach into landscaped areas or improperly navigate features such as roundabouts. The contingency further allows the City to respond efficiently to Council-directed improvements or similar maintenance needs without delay.
Fiscal Considerations
Funds are available within the Landscape Maintenance District budget and Measure A – Gas Tax to cover $1 20,000 of the contract amendment. An additional $120,000 is allocated for Transit -related landscape maintenance and will be funded through the Transit Division budget.
Impact on the Community
Approval of this amendment will support the continued maintenance and enhancement of landscaped areas throughout the City, contributing to a clean, safe, and visually appealing environment for residents, businesses, and visitors. Well -maintained landscaping i n public spaces and along transportation corridors improves community aesthetics, supports public safety by maintaining clear sightlines, and enhances the overall quality of life.
3 The additional funding will also allow the City to address maintenance needs at key facilities, including transit -related sites, ensuring these areas remain accessible, functional, and welcoming to the public. Furthermore, the inclusion of contingency funding enables the City to respond promptly to unforeseen conditions, mini mizing service disruptions and maintaining consistent landscape standards across the community.
ATTACHMENT(S)
A. Resolution
B. Amendment No.1 to Agreement
C. RFP – RP-2025-01