RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
APPROVING AN AGREEMENT WITH THE SANTA MARIA
PUBLIC AIRPORT DISTRICT FOR AIRCRAFT RESCUE AND
FIREFIGHTING (ARFF) SERVICES, CONTINGENT UPON
APPROVAL BY THE AIRPORT DISTRICT’S BOARD
WHEREAS, the Santa Maria Public Airport District issued a Request for Proposal for Aircraft Rescue and Firefighting services on April 4, 2026; and WHEREAS, the City submitted a proposal and was picked to provide said services; and
WHEREAS, the Santa Maria Public Airport District will be taking the agreement to their Board on June 25, 2026, for approval; and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. The City Manager, or designee, is hereby authorized and directed to execute the agreement on behalf of the City contingent upon approval by the Airport District’s Board, and to take all steps necessary to implement and sustain the program.
SECTION 2. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of June 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
1 AGREEMENT FOR AIRCRAFT RESCUE AND FIREFIGHTING (ARFF) SERVICES This Agreement for Aircraft Rescue and Firefighting Services (hereinafter "Agreement") is made on July 1, 2026 between the Santa Maria Public Airport District. a public airport district organized and operating under the laws of the State of California (hereinafter "District") and the City of Santa Maria, California, a California Municipal Corporation in Santa Maria, California, based upon the following recitals:
1. City has been providing Aircraft Rescue and Firefighting (ARFF) Services at the Santa Maria Public Airport (Airport) since August 1, 2008; and
2. Both the City and the. District desire to continue this partnership as it relates to ARFF Services, and have agreed in principle as to the cost for services and the scope of work; and
3. Both the City and District desire to enter into this Agreement to establish their rights and duties with respect to provision of ARFF and emergency services at the Airport;
NOW, THEREFORE, IT IS AGREED:
1. RECITALS TRUE. The above recitals are true.
2. TERM
The term of this Agreement shall be for three (3) years commencing on July 1, 2026, and shall expire on June 30, 2029. After the initial three (3) year term, this Agreement shall automatically renew for an additional two (2) year period unless amended by mutual agreement of the parties or as provided in Section 5 below.
3. COSTS AND SCOPE OF WORK
The cost to the District for services rendered by the City as set forth in this agreement will be based upon a predetermined formula developed to identify operational program costs. The agreed upon formula is as follows:
Personnel Expense (including Benefits) + Operating Expense + Administrative Expense.
Attachment A outlines the annual charge per fiscal year.
Payments equal to one-quarter of the annual cost shall be payable quarterly in arrears. The cost for service from the City is based on minimum service levels desired by the District, and on the expectation that identified staffing levels are for personnel assigned exclusively to the Airport property.
Attachment B
2 The City will waive Administrative Expense for the initial three (3) years of the contract. Should the Agreement renew for the additional two-year period, the Administrative Expense will be added into the cost of the contract. The Administrative Expense equates to a 15% administrative rate.
Costs associated with airshow staffing and live burn training are not included in this contract.
4. CITY RESPONSIBILITIES
City shall:
4.1 Provide one (1) ARFF trained personnel, meeting FAR Part 139 and National Fire Protection Association (NFPA) 1003 (Airport Firefighter Professional Qualifications) requirement, on Airport property twenty-four (24) hours per day, seven (7) days per week.
4.2 Provide initial Aircraft Rescue and Firefighting (ARFF) service response as identified in Federal Aviation Regulations (FAR) Part 139.319. At least one (1) ARFF trained personnel shall be available on Airport during all commercial air carrier operations, ready to respond to any aircraft emergency with the District’s ARFF vehicle. An air carrier operation includes the period fifteen (15) minutes before and until fifteen (15) minutes after an air carrier takeoff or landing.
4.3 Ensure that the required ARFF equipment and required number of ARFF trained personnel shall respond to each aircraft emergency during periods of air carrier operation, and when requested by a representative of the FAA or District, demonstrate that, within three (3) minutes from the time of an alarm, at least one (1) required ARFF vehicle shall reach the midpoint of the farthest runway serving air carrier aircraft from its assigned post, or reach any other specified point of comparable distance on the Airport which is available to air carriers, and begin application of foam or other chemical agent.
4.4 Provide personnel trained and maintained at the Emergency Medical Technician (EMT-Basic) Level.
4.5 Perform daily airfield inspections as identified in FAR Part 139 327, including runway inspections at least twice daily. The first runway inspection shall occur before the first scheduled commercial air carrier operation each day. The second runway inspection shall occur at sunset, to verify runway lights are operational and to perform a visual check of the runway. 3 4.6 Inspect, at least once daily, the Airport Operating Area ("AOA") perimeter fence, gates and road for holes, broken wires, damaged signs, and damage to the road itself. Other inspections shall be performed at City discretion, depending on personnel availability.
4.7 Perform regular fire and life safety inspections at all Airport related facilities.
Perform an annual building inspection of all buildings inside or constituting part of the AOA perimeter fence for fire code compliance, including verification of California State Fire Marshal required servicing of fire extinguishers.
4.8 Conduct regular fire extinguisher and other fire suppression system visual inspections at all public Airport facilities.
4.9 Perform daily inspection and daily maintenance (checking fluids, air levels, etc.) of Airport firefighting equipment.
4.10 Provide initial medical aid for Airport staff or the public on the AOA until arrival by ambulance transport service.
4.11 Provide additional City emergency response resources from existing fire stations, to support emergency ARFF operations at the Airport.
4.12 Prepare budget for firefighting supplies and equipment.
4.13 Maintain Federal Aviation Administration (FAA) required training records for firefighters, ensuring inspection readiness at all times.
4.14 Assist with review and maintenance of the Airport emergency plan.
4.15 Assist with planning for, and review of, required Airport emergency drills.
4.16 As requested, conduct basic safety training and/or required training such as NIMS/SEMS for identified Airport staff. Conduct annual use of fire extinguisher training. District shall provide the facility and materials for all such training.
4.17 Respond to any fire alarm (trouble alarm) on Airport, check and silence if no fire, and report the malfunction to District.
4.18 Assist District in preparing building evacuation plans for all buildings within or part of the AOA perimeter fence.
4.19 Conduct quarterly pressurization of the dry chemical tank on the ARFF vehicles to circulate the chemical and prevent packing. 4 4.20 Conduct periodic inspections to ensure that each ARFF vehicle carries at least the minimum fire extinguishing agents required by Index B. ARFF Requirements, and that ARFF vehicles carry twice the quantity of the chemical agent required to mix with the maximum water available on the vehicle.
4.21 Coordinate annual and periodic operational servicing inspections of ARFF vehicles and their systems so that equipment is operational and capable of performing the ARFF functions required during all air carrier operations.
4.22 Not using any ARFF vehicle off the Airport, other than for an aircraft-related emergency or ARFF training, unless, in the exercise of the City's sole discretion, the application of foam or other chemical carried on the ARFF vehicle is necessary for City's proper response to said emergency and is not otherwise reasonably available. In the event of an off-Airport, nonaircraft related emergency or non-ARFF training, using the ARFF vehicle, City shall (1) pay the full cost of any chemical used; and (2) shall defend, indemnify and hold District harmless from and against any damage to any ARFF vehicle and from and against any and all liability, loss, claims, demands, actions and expenses, including attorneys' fees, resulting from City's use of the ARFF vehicle or application of any of its chemicals.
4.23 Notify District if the ARFF vehicle is off Airport, inoperative, or otherwise unable to respond to an aircraft emergency on Airport.
4.24 Provide daily maintenance and janitorial service of the interior of ARFF facility.
4.25 Use of the Airport Fire Station for housing of personnel and equipment for ARFF and other City emergency services, including fire suppression, rescue/life support equipment, and/or personnel.
4.26 Participate in public education events, including station and apparatus tours.
5. DISTRICT RESPONSIBILITIES
District shall:
5.1 Fund initial training to maintain certification for up to twelve (12) City firefighters as ARFF trained personnel meeting FAR Part 139 and NFPA 1003 (Airport Firefighter Professional Qualifications) requirements, including personnel costs, tuition, travel, meals, lodging and mileage.
5.2 Fund annual ARFF live fire drill training as required in FAR Part 139.319(i) for up to twelve (12) ARFF personnel including personnel costs, tuition, 5 travel, meals, lodging and mileage. City will work with District to find the most economical method of meeting these training requirements. Any such facility utilized by City to comply with the annual live fire training shall be approved in advance by the Federal Aviation Administration (FAA).
5.3 Pay the cost (exclusive of District and City personnel time, which shall be borne by each respective public agency for their own staff and personnel) of conducting a full-scale on-site Airport Emergency Plan Exercise, such as meals, materials and security on the day of the event.
5.4 Provide and continue to fund the operations and maintenance costs associated with District owned vehicles and City vehicles exclusively assigned to the ARFF facility, except as otherwise provided above.
5.5 Fund the cost of required ARFF related equipment such as extinguishing agents and proximity suits, and other equipment pertaining to the operations of the Airport. The proximity suits shall not be removed from the Airport, except for maintenance or off-site ARFF training.
5.6 Assume all liabilities pertaining to its interpretation and application of Federal and State laws relating to ARFF services at the Airport.
5.7 Be responsible for any changes to laws, regulations or other requirements that affect the cost of providing ARFF service from the City.
5.8 Upon receipt of notice from City that the ARFF vehicle is off Airport or unable to respond to an aircraft emergency on Airport, notify any commercial air carrier intending to land or depart from the Airport.
6. DEFAULT, TERMINATION AND NOTICE
6.1 Either party may terminate this Agreement upon six (6) months advance written notice to the other party. Either party may terminate this Agreement at any time for cause if the other party is in default of its obligations under this Agreement and fails to cure said default after given notice and a reasonable opportunity to cure the default.
6.2 Notices. Any notice to be given under this Agreement shall be in writing and shall be deemed to have been properly given and received:
(i) when delivered in person to the authorized representative of the party to whom the notice is addressed, or
(ii) on the date received as indicated on the return receipt when sent prepaid certified or registered mail. return receipt requested. to the party to be notified at the address indicated below:
6 CITY: DISTRICT:
To City: To Contractor:
Santa Maria Fire Department Santa Maria Public Airport District Attn.: Fire Chief Attn.: General Manager
314 W. Cook Street #8 3217 Terminal Drive
Santa Maria, CA 93458 Santa Maria, CA 93455
Either party may change its address by giving notice in the manner described above.
7. INSURANCE AND INDEMNIFICATION
7.1 The District shall obtain and maintain for the entire term of this Agreement and any renewal terms, Airport liability insurance. Each policy of insurance shall have at least a combined single limit of ten million dollars ($10,000,000) for each occurrence for bodily injury and property damage.
Each policy of insurance shall include personal injury liability coverage. The District's airport liability policy shall include automobile liability coverage for District owned vehicles while performing services pursuant to this Agreement on Airport property. The District shall supply the City with a copy of said insurance policy or policies.
A. In addition to the above conditions, the District’s airport liability insurance policy shall contain language or an endorsement clearly providing:
(1) The City, its officers, agency and employees, are named as additional insureds under the policy;
(2) Contractual liability coverage sufficiently broad so as to include the liability assumed by the parties in the indemnity agreement included in this Agreement;
(3) A provision that coverage will not be cancelled or subject to material reduction until at least thirty (30) days written notice has been given to the City.
B. A certificate of insurance shall be submitted to the City within ten (10) days of execution of this Agreement. If the insurance policy expires or is cancelled, the District shall submit to the City, prior to such expiration or cancellation, a certificate of insurance for the superseding policy.
7.2 The District shall indemnify save, protect, defend, and hold harmless the City, its officers, agents, and employees from and against any and all loss, liability, expense, claims, costs, suits, and damages, including attorney’s fees, arising out of or connected with the City's performance of ARFF services under this Agreement; provided that the District shall have no obligation to defend, indemnify or hold harmless the City from and against any and all loss, liability, 7 expense, claims, costs, suits, and damages, including attorney’s fees sustained by City's employees in performance of this Agreement or in connection with the use of the Airport Fire Station. The City waives any and all subrogation and/or lien rights, including but not limited to those arising under California Labor Code section 3850 et seq. or succeeding statutes, to recover any workers compensation, disability, disability retirement or death benefits paid by City to its employees, or to their heirs, representatives, executives or administrators.
8. MISCELLANEOUS PROVISIONS.
8.1. The parties hereto agree that any increase in the concentration of flights or increase in index at the Airport could cause a financial and/or operational strain for the City. Such impacts that cause additional financial burden to the City will need to be negotiated by the parties and adequately resolved, and failure to reach agreement after good faith negotiations shall serve as cause for early termination of this Agreement.
8.2. The District agrees to make capital improvements to the Fire Station facility and grounds, including but not limited to: exterior landscaping upgrades, parking lot improvements, replace fire apparatus doors, maintenance on doors, windows and locks, general cleaning and/or painting to exterior and interior areas, and replace interior finishes that have deteriorated over time.
The City will provide cooking utensils, kitchen table & chairs, cooking appliances, refrigerator, television, beds, lockers and lounge chairs. The City will provide the necessary information technology systems needed for the facility, and work stations for employees. The City will not be responsible for making capital improvements to the building.
8.3. The District agrees to allow the City to utilize the existing Airport Fire Station for other public safety related services.
8.4. The District also agrees to provide the City with a mutually agreed upon operating plan pertaining to maintenance and repairs of District owned apparatus, equipment, and facilities. It is understood that the cost for such maintenance is the responsibility of the District.
8.5. This Agreement shall be subordinate to the provisions of any existing future agreement between District and the United States of America from which District obtains federally owned surplus property or federal aid for the improvement, operation and/or maintenance of the Airport. If the FAA or any other federal agency requires modifications or changes to this Agreement as a condition for the granting of funds for the improvements covered by its laws, rules and regulations, or to comply with FAA regulations, City hereby consents to the amendments, modifications, revisions, supplements or deletions of any of the terms, conditions or requirements of this Agreement 8 as may be required; provided, if any such amendment results In any cost to the City, either party may terminate this Agreement upon thirty (30) days' written notice of termination, unless District agrees to pay said costs.
8.6. City acknowledges that the FAA is involved with the operation and administrative aspects of the services to be provided by this Agreement.
City shall cooperate with representatives of the FAA in the exercise of their duties. However, District shall administer the Agreement, and City shall look to District for direction regarding satisfactory compliance with the Agreement. City shall at all times provide access for inspection by District or FAA to all parts of the applicable equipment, facilities, and training records.
8.7. Full and complete records of City's services and expenses, and records between District and City shall be kept, maintained. and retained by City in accordance with its Document Management Program. District, the FAA, the Comptroller General of the United States, or any other duly authorized representative shall have access to any books of account, documents, papers and records of City for the purpose of making audits, examination, excerpts and transcriptions.
8.8. There will be no payment by District for extra services rendered by City unless the services are expressly authorized in writing by District's General Manager before the services are performed; provided any extra services in excess of $10,000 require the prior written approval of District's Board of Directors.
8.9. City's Fire Chief or his designee shall be directly involved in the performance and supervision of the services to be performed and shall be the authorized representative of City for issues relating to performance of the services under this Agreement.
8.10. This Agreement may not be assigned by either party without the consent of the other party.
9 Executed at Santa Maria, California, on the day and year first above mentioned.
SANTA MARIA PUBLIC AIRPORT
DISTRICT, a California Special District
CITY OF SANTA MARIA, a Municipal
Corporation of the State of California
___________________________
STEVE BROWN
Board President
___________________________
David W. Rowlands
City Manager
______________________
Board Secretary
______________________
District Council
ATTEST:
___________________________
Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:
______________________
City Attorney
______________________
Risk Manager
10 Attachment A
The airport will be billed on a quarterly basis during each fiscal year. The total of four quarterly bills for the fiscal year will not exceed the fiscal year totals below.
FY 2027 COSTS (Year 1)
Personnel Expense Operational
Expense
Administrative
Expense
Total Contract
Expense
$753,591 $4,632 $0 $758,223
FY 2028 COSTS (Year 2)
Personnel Expense Operational
Expense
Administrative
Expense
Total Contract
Expense
$768,627 $4,725 $0 $773,351
FY 2029 COSTS (Year 3)
Personnel Expense Operational
Expense
Administrative
Expense
Total Contract
Expense
$784,024 $4,798 $0 $788,822
Should the contract be extended two years beyond the original three-year agreement, the Administrative Expenses will be added back into the cost of the contract. Below are the amounts per year for the additional two years.
FY 2030 COSTS (Year 4)
Personnel Expense Operational
Expense
Administrative
Expense
Total Contract
Expense
$799,696 $4,896 $120,690 $925,282
FY 2031 COSTS (Year 5)
Personnel Expense Operational
Expense
Administrative
Expense
Total Contract
Expense
$815,709 $4,994 $123,110 $943,813
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Christopher Williams, Chief of Police
DATE: June 2, 2026
SUBJECT: 2025 Annual Police Department Report
Description:
The City Council will receive and file the 2025 Annual Police Department Report.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Receive and file the 2025 Annual Police Department Report.
BACKGROUND:
Police Department Staff prepares the Annual Report to memorialize accomplishments and milestones for the year.
DISCUSSION:
The report encompasses statistics, staffing changes, training milestones, and various events. This is an effective way to show Santa Maria residents and City Council what the Police Department does on an annual basis. This report is also a reference tool for planning and budgeting.
Fiscal Considerations
The document is a reference tool that may be used to assist in budgeting.
Impact on the Community
The community receives information that assists in their understanding of Police Department Operations.
ATTACHMENT(S)
A. 2025 Annual Police Department Report
SANTA MARIA POLICE DEPARTMENT SANTA MARIA POLICE DEPARTMENT 2025 ANNUAL REPORT 2025 2025 ANNUAL REPORT ANNUAL REPORT Attachment A
134711 21 293839
THEDEPARTMENT
THECITY
CHIEF’SMESSAGE
ADMINISTRATION
OPERATIONS
SUPPORT
COLLATERALASSIGNMENTS
POLICECOUNCIL
RETIREMENT
LoNGWAY CONTENTS
TABLEOF
The Santa Maria Police Department is committed to protecting and serving all individuals who visit, work, or reside in the City of Santa Maria by delivering professional law enforcement services through strong community partnerships. Guided by the principles of community-oriented and constitutionally based policing, the Department seeks to foster public trust while providing high-quality service aimed at enhancing public safety and reducing crime. The Department provides a comprehensive range of services, including patrol operations, criminal investigations, traffic enforcement, and crime prevention and education. Through a philosophy grounded in collaboration and mutual respect, the Department works in partnership with the community to improve the overall quality of life for all within the City of Santa Maria.
1 2
Mayor
Alice Patino
City Manager
David Rowlands
City Councilmember
Gloria Flores
District 2
City Councilmember
Gloria Soto
District 3
City Councilmember
Carlos Escobedo
District 1
City Councilmember
Maribel Aguilera-Hernandez
District 4
The City of Santa Maria is a full-service municipality comprised of 10 departments and supported by more than 700 dedicated employees. Operating under a City Council/City Manager form of government, the City maintains a biennial operating budget of approximately $291 million. Santa Maria is home to a diverse and growing economic base, including aerospace, communications, high-technology research and development, energy production, military operations, and manufacturing industries. Residents of the Santa Maria Valley benefit from a wide range of amenities, including renowned wineries, a dynamic cultural environment, premier rodeo events, scenic rolling hills, and 12 miles of Pacific coastline featuring the state’s tallest beach dunes. Collectively, these attributes make the Santa Maria Valley a desirable place to live, work, and conduct business. www.ci tyofsantamar ia.org
3 As Chief of Police for the Santa Maria Police Department, I am proud to present our 2025 Annual Report. This past year, our department remained steadfast in its commitment to public safety, transparency, and community trust. Through proactive policing strategies, continued investment in training, and strong partnerships with residents and local organizations, we have worked to enhance the safety and quality of life for everyone in our community. While we faced evolving challenges, including increases in calls for service and complex public safety issues, our personnel responded with professionalism, resilience, and dedication.
None of our progress would be possible without the support of our community and the unwavering commitment of the men and
women of this department. In 2025, we focused on strengthening relationships through community engagement, expanding crime prevention efforts, and prioritizing officer wellness and development. As we look ahead, we remain committed to
innovation, accountability, and service. Together, we will continue to build a safer, stronger Santa Maria for all who live, work, and visit.
4 A MESSAGE FROM CHIEF CHRISTOPHER WILLIAMS
-Christopher Williams
Chief of Police
CHIEF OF POLICE
CHRISTOPHER WILLIAMS
COMMANDER
DANIEL RIOS
COMMANDER
DANIEL COHEN
COMMANDER
PAUL VAN MEEL5
LIEUTENANT
MATTHEW KLINE
LIEUTENANT
NATHAN TOTORICA
LIEUTENANT
FELIX DIAZ
LIEUTENANT
ANDY MAGALLON
LIEUTENANT
TODD LOGAN
BUSINESS PROGRAM LEADER
(ADMINISTRATION) SARA PEET
BUSINESS PROGRAM LEADER
(TRAINING) CHRISTINA
ALVAREZ
6 LIEUTENANT
TREVOR SHALHOOB
The Department’s Administration Division consists of the Chief of Police, an Administrative Commander, a Business Program Leader, two Administrative Assistants, an Office Assistant, and the Professional Standards Unit (PSU). This division is responsible for oversight of the Department’s budget, recruitment efforts, professional standards, risk management, and succession planning. In addition, the Records Bureau and Training Bureau report directly to the Administrative Commander, ensuring coordinated administrative support and operational readiness across the Department.
7 ADMINISTRATION
The Training Bureau, comprised of a Sergeant, Business Program Leader, and Office Assistant, is responsible for coordinating all departmental training and maintaining comprehensive training records for personnel. The Bureau ensures compliance with POST requirements and recognized best practices, oversees recruitment efforts for both sworn and professional staff, and leads the Department’s emergency preparedness initiatives. Notable accomplishments in 2025 include:
Continued implementation of a web-based training management system.
While still in progress, the system has already significantly improved efficiency in tracking department-wide training and enhanced support for the Field Training Program.
TRAINING BUREAU
8 Facilitated 9,040 hours of training for Department personnel, with an emphasis on Mobile Field Force operations, Crime Lab functions, employee wellness, and leadership development.
Facilitated more than 70 background investigations and successfully onboarded 35 new employees.
Managed Department police recruits attending the Allan Hancock Police Academy.
The Records Bureau consists of a Police Records Supervisor, two Senior Records Technicians, and nine Police Records Technicians. The Bureau is responsible for the maintenance, processing, and dissemination of law enforcement records. Records Technicians also handle offender registrations (sex, arson, and gang-related), process a variety of applications, provide Live Scan fingerprinting services to the public, manage public records requests, and submit crime statistics to the FBI. In addition, Records Technicians frequently serve as the public face of the Department, assisting community members at the front counter. In 2025, the Records Bureau processed more than 16,000 police reports, including 645 DUI cases, 150 sex crime cases, and 585 domestic violence cases, as well as thousands of citations, restraining orders, and case rejections from the District Attorney’s Office.
RECORDS BUREAU
9 Established in October 2025, the Professional Standards Unit serves as a centralized hub for critical organizational functions, enhancing accountability, efficiency, and strategic development across the department. The unit oversees recruitment and retention efforts, the Training Bureau, policy review and implementation, internal affairs investigations, federal reporting, records maintenance, and coordination with outside agencies, among other responsibilities. The Unit is comprised of two professional staff assigned to the Training Bureau, a Professional Standards Sergeant, and a Professional Standards Lieutenant, all of whom are supervised by the Administrative Commander. Since its inception, the Professional Standards Unit has played a key role in strengthening operational consistency, supporting personnel development, and ensuring compliance with evolving standards and best practices.
PROFESSIONAL STANDARDS UNIT
10 Uniformed patrol officers are responsible for responding to calls for service citywide, addressing a wide range of incidents from in-progress crimes and emergencies to non-emergency calls and requests for assistance. In addition to their reactive duties, officers engage in proactive enforcement and community policing initiatives. Through ongoing engagement at community events and within neighborhood settings, patrol personnel build strong relationships that foster public trust and contribute to a safer community.
The Patrol Bureau serves as the backbone of the Department’s service delivery, providing the most frequent and direct interaction with the community. Patrol officers are highly trained professionals whose primary responsibility is to deliver exceptional service with integrity, compassion, and professionalism. Their commitment to excellence is demonstrated in every encounter, ranging from routine community contacts to critical incident response.
In 2025, the Patrol Bureau was staffed with 63 sworn personnel, two K-9 officers, 11 Sergeants, and four Lieutenants. The Lieutenants serve as Watch Commanders across various shifts, ensuring operational continuity and effective oversight, while Sergeants provide direct supervision and leadership to officers both in the field and at the station.
PATROL BUREAU
12 The Operations Division remains the Department’s most visible and essential component, providing continuous police services across the City’s 23.5 square miles and serving a population of approximately 112,000 residents. As the frontline of public safety, this division plays a critical role in maintaining order, responding to emergencies, and building trust within the community.
In 2025, the Department responded to 84,876 calls for service, averaging approximately 230 calls per day. Through a data-driven deployment strategy, personnel are assigned based on identified crime trends, call volume, and the specific needs of distinct geographic areas. This targeted approach ensures that resources are effectively allocated during peak times and in locations experiencing higher demand.
Beyond enforcement, the Operations Division is committed to meaningful community engagement. Officers work closely with residents to address ongoing neighborhood concerns and quality-of-life issues, emphasizing collaboration and long-term problem-solving. This partnership-driven approach strengthens community relationships and contributes to a safer, more unified city.
OPERATIONS
11 The Traffic Unit consists of a Sergeant and five Motor Officers dedicated to enhancing roadway safety and reducing collisions resulting in injury, loss of life, and property damage. Through a balanced and strategic enforcement and education approach, the unit plays a vital role in promoting safe travel throughout the community.
IIn 2025, the Traffic Unit continued to advance its mission through the core principles of enforcement, education, and engineering. Targeted enforcement efforts were focused on high-collision corridors and locations identified through data analysis to reduce hazardous driving behaviors and improve overall traffic compliance.
In addition to enforcement, the unit expanded its community outreach and education initiatives, partnering with local organizations, schools, and city departments to promote safe driving practices and increase public awareness. The Traffic Unit is also responsible for investigating traffic collisions, including those involving injury and fatality. Through thorough analysis and reporting, officers identify contributing factors and recommend preventative measures aimed at reducing future incidents, supporting the Department’s ongoing commitment to safer roadways and an improved quality of life for the community.
TRAFFIC UNIT
13 COLLISIONS 2025 CITATIONS 2025
Property Damage
Fatal
Injury
TOTAL
464
1363
8 1835
Cell Phone
DUI
TOTAL
Seat Belt
5711
553
39 642
2025 TRAFFIC STATISTICS
14 In 2025, the Police K-9 Unit experienced significant growth and operational success. The unit expanded from one Police Service Dog (PSD) to two with the addition of PSD Rasko, enhancing the Department’s overall response capabilities and operational coverage.
This increase in staffing allowed for more consistent deployment and improved support to patrol operations.
Throughout the year, K-9 teams were deployed approximately 55 times across a range of critical incidents, including building searches, openarea suspect searches, high-risk warrant service, firearms detection, and responses to barricaded suspects. The versatility of the K-9 teams proved invaluable in managing complex and potentially dangerous situations, while also serving as an effective de-escalation tool. Of the 55 deployments, only two resulted in physical apprehensions, both of which resulted in minor injuries to suspects, underscoring the Unit’s effectiveness in achieving safe resolutions. In addition to operational deployments, K-9 teams participated in community events and fundraisers, strengthening relationships through public engagement, education, and positive interaction.
K-9 UNIT
15 Santa Maria Police Department Explorer Post #115 members are Santa Maria youth, between the ages of 14-20 years old, who have shown an interest in the Department and are seeking careers in law enforcement. The goal of the program is to provide participants with a greater awareness of the law enforcement profession through training, competitions, and mentoring by officers. Training consists of concepts in law, tactics, and decision-making, as well as instilling the values of teamwork, building character, and fostering a work ethic through volunteer opportunities.
The SMPD also hosted multiple local agencies for the 2025 Central Coast Police Explorer Academy. The course saw over 20 Police Explorers participate in physical agility, scenarios, classroom instruction, and firearms, graduating after two weeks of hard work and commitment.
The Post also volunteered over 600 hours at various events within the City of Santa Maria and surrounding areas, assisting with tasks such as traffic control, admittance of the public to event venues, and actively participating in the local Peace Officer Memorial.
We are proud of each of our members and look forward to their continued success, both professionally and personally.
EXPLORER PROGRAM
16 The Community Services Unit is led by a Sergeant and a dedicated team responsible for a range of specialized assignments, including Beat Coordinators, School Resource Officers, Police Service Technicians, Police Cadets, and an Outreach Coordinator. The unit plays a central role in strengthening relationships between the Department and the community through proactive engagement, problem-solving, and partnership-building.
Throughout the year, the Community Services Unit plans and coordinates a variety of programs and events designed to engage residents of all ages and promote positive community relations, such as:
COMMUNITY SERVICES UNIT
Community Academy
National Night Out
Cops-N-Cars
Mission Hope Fundraiser
Coffee with a Cop
Youth Academy
Shop with a Cop
Read Across America
17 The Unit mission is simple: build trust, create meaningful connections, and make a lasting impact beyond traditional calls for service.
The City is divided into three designated areas, each supported by a Beat Coordinator. Beat Coordinators focus on long-term problem-solving and community concerns within their assigned area. They work closely with residents, businesses, nonprofit organizations, and City partners to identify trends, address quality-of-life issues, and support neighborhood improvement efforts. Their goal is to build strong relationships and implement lasting solutions within each of the three areas.
POLICE SERVICE TECHNICIANS
Police Service Technicians (PSTs) are professional staff who support daily operations within the Patrol Bureau. Under the direction of a PST Lead, they handle crime reports, traffic collisions, evidence processing, and parking enforcement throughout the City. Their work allows sworn personnel to remain available for higher-priority calls for service while ensuring efficient and responsive service to the community.
SCHOOL RESOURCE OFFICERS
The Department has two School Resource Officers (SROs), each assigned to one of the City’s two high schools. They work in close partnership with school administrators to maintain safe and supportive campus environments. In addition to addressing safety concerns, SROs focus on mentorship, education, and early intervention, helping students make positive choices while strengthening relationships between law enforcement and youth.
BEAT COORDINATORS
18 POLICE CADETS
The Police Cadet position is designed for college-enrolled youth between the ages of 18 and 21. Cadets gain hands-on experience by learning the fundamentals of law enforcement through the Police Service Technician role. This position provides a pathway for future success by preparing cadets for entry-level appointment to the Police Academy. Recently, the Department celebrated its first cadet graduate from the Academy, who is now progressing through the Field Training Program.
OUTREACH COORDINATOR
The Outreach Coordinator’s primary role is to engage, cultivate, and foster partnerships between the community and the Police Department. This includes coordinating the Department’s participation in a variety of community events throughout the year. Additionally, the Outreach Coordinator manages the Department’s social media content on Instagram, Facebook, and X, using these platforms to inform, educate, and raise awareness on a range of topics. Beyond community outreach, this position also supports internal Department events, including the employee awards luncheon, badge pinning ceremonies, and other special events that recognize and support personnel.
January 2025 -------> January 2026
19 SOCIAL MEDIA STATISTICS
Facebook 2025
Facebook 2026
Instagram 2025
Instagram 2026
X 2025
X 2026
2025: 7,600
2026: 9,400
2025: 4,065
2026: 4,100
2025: 50,200
2026: 53,000 4,100
50,200 7,600 4,065
53,000
9,400
@SMPDHQ
A
FEW2025COMMUNITYOUTREACHEVENTS
20 SUPPORT
21 The Support Division encompasses the Detective Bureau, Gang Suppression Team, Crime Lab, Property and Evidence Unit, and Communications Center.
The Crime Analysis Unit (CAU) supports the Department’s crime reduction efforts through a data-driven approach to identifying and evaluating crime patterns, trends, and emerging hotspots. The unit conducts ongoing reviews of major incidents and provides timely analytical support to officers and detectives, enhancing case development and investigative outcomes. The CAU also integrates intelligence from regional and external partners to identify connections between local incidents and broader criminal activity. By extracting and analyzing data from multiple systems, the unit delivers accurate, actionable information that informs operational decision-making, resource allocation, and strategic planning, ultimately strengthening the Department’s overall effectiveness in addressing public safety concerns.
CRIME ANALYSIS UNIT
In 2025, the Crime Analysis Unit processed 240 data requests and produced 360 tactical crime bulletins. Additionally, the unit successfully facilitated the transition from UCR to NIBRS reporting.
PART I CRIME TOTALS 2024 2025
Theft
Rape
Arson
Burglary
Robbery
Homicide
Total
Aggravated Assault
Motor Vehicle Theft
4 59
75 191
465
347
1,277
473
2,891
48 5
58 131
500
291
376
1,219
2,628 22
The Detective Bureau serves as the Police Department’s primary investigative section and is responsible for investigating criminal cases, identifying and apprehending offenders, and preparing cases for prosecution. The team is comprised of three supervisors, 14 criminal investigators, three civilian investigators, and one part-time investigative consultant. Personnel are assigned to one of five specialized units within the Bureau: Violent Crime Unit, Special Victims Unit, Property Crime Unit, Gang Investigation Unit, and HighTech Crimes Unit. During 2025, the Detective Bureau accomplished the following:
DETECTIVE BUREAU
Submitted 723 cases to the District Attorney’s Office for filing consideration.
Conducted 270 operations ranging from warrant services to special operations.
Handled 975 criminal investigations.
Arrested 65 individuals related to major investigations. 23 AUTOMATED LICENSE PLATE READERS
Automated License Plate Reader (ALPR) technology has had a measurable impact on crime reduction and investigative outcomes for the Santa Maria Police Department. Since its implementation, reported stolen vehicles have dropped significantly from 1,158 in 2022 to 376 in 2025. Over the past year, ALPR data was used in 229 cases, contributing to 87 arrests and generating 171 investigative leads, while also assisting officers in the recovery of 55 stolen vehicles. These results highlight the value of ALPR as a data-driven tool in improving efficiency and enhancing public safety and represent one of the ways SMPD is leveraging technology to strengthen safety within the community.
The Gang Suppression Team (GST) was reestablished in 2025 to address gangrelated crime and enhance public safety throughout the City of Santa Maria. The team focused on proactive enforcement, intelligence gathering, and targeted investigations involving criminal street gangs.
Throughout the year, GST detectives remained active by conducting traffic and pedestrian stops, completing gang registrations and debriefs, and documenting gang activity through field interviews and reports. These efforts strengthened intelligence collection and improved awareness of gang trends within the community.
GST conducted probation and parole compliance checks, authored search warrants, and carried out targeted enforcement operations. These efforts led to a significant increase in firearms recovered, with 201 firearms booked into evidence in 2025, nearly doubling totals from prior years. This increase in firearm recovery directly correlated with a substantial reduction in shootings, which declined from 85 incidents in 2024 to 42 in 2025—a 51% decrease and the lowest level in recent years.
GST also investigated illegal narcotics activity, leading to the seizure of controlled substances and supporting prosecutions through expert testimony and asset forfeiture. Overall, GST demonstrated a proactive and balanced approach to reducing gang-related crime through enforcement, intelligence, and offender monitoring, contributing to a measurable improvement in community safety.
GANG SUPPRESSION TEAM
24 The Crime Lab is responsible for identifying and collecting evidence at major crime scenes and processing that evidence within the Department’s forensic laboratory. Lab personnel provide forensic investigative support to uniformed officers and detectives while collaborating with state and federal partner agencies.
CRIME LAB
25 CRIME REPORTS
CASINGS SENT
TO NIBIN
CAL-ID/FBI HITS
ITEMS PROCESSED
VEHICLES
PROCESSED
LATENT PRINT
CASES
LATENT
COMPARISONS
FIREARMS
PROCESSED
379
220
61 525
20 160
22,548
175
214 162
20 The Property and Evidence Unit is responsible for the storage and management of property and evidence, maintaining the chain of custody, responding to discovery requests, and purging cases that have reached final disposition.
PROPERTY & EVIDENCE UNIT
INCOMING
EVIDENCE
INCOMING FOUND
PROPERTY
INCOMING
SAFEKEEPING PROPETY
INCOMING PROPERTY
FOR DESTRUCTION
11,163
316
1330
OUTGOING
EVIDENCE
OUTGOING FOUND
PROPERTY
OUTGOING
SAFEKEEPING PROPERTY
OUTGOING PROPERTY
FOR DESTRUCTION
5,868
409
1,278
26 The Communications Center provides dispatch services for the Police and Fire Departments, as well as the City of Guadalupe. Dispatch personnel are responsible for receiving, prioritizing, and coordinating responses to 911 emergency calls, non-emergency calls, and administrative inquiries.
In 2025, Communications Center personnel managed 179,956 incoming and outgoing calls, utilizing advanced technology to ensure efficient and effective service delivery to the community.
The Center is staffed by 13 full-time Dispatchers, one part-time Dispatcher, and four Lead Dispatchers who serve as first-line supervisors for each shift.
The team maintains a high level of service through professionalism, adaptability, and commitment.
Ongoing training remains a priority, with Dispatchers regularly participating in updated programs to maintain proficiency in evolving systems, technologies, and best practices. In 2025, team members also attended industry training and conferences, including those hosted by the National Emergency Number Association (NENA) and CALNENA, to maintain compliance with POST standards and enhance operational expertise.
In June 2025, the Santa Barbara County Fire Regional Communications Center became operational and assumed dispatch responsibilities for all fire agencies within the county. The Santa Maria Police Department remains the primary Public Safety Answering Point (PSAP), with fire and medical calls received and then transferred to the Regional Fire Communications Center for dispatch.
COMMUNICATIONS CENTER
27 CALLS FOR SERVICE
SantaMaria Police Department
84,876
Fire
5,676
City Rangers/Code
Enforcement
Guadalupe PD
4,607
Guadalupe Fire Allan Hancock PD
2,826 507 73
TOTAL CALLS
FOR SERVICE
CREATED:
121,386
28 Total Reports Taken
16,090
*TOTAL CALLS TRANSFERRED TO RFCC SINCE 6/6/2025: 6,731
29 Collateral police assignments are specialized roles that support the Department’s mission and enhance officer
readiness and community engagement. These assignments
enable personnel to apply their skills in focused areas of need within the agency:
These specialized roles strengthen the Department’s ability to serve and protect the community effectively.
Mounted Unit–Provides visibility and engagement at public events.
Crisis Negotiation Team–De-escalates critical incidents through communication.
SWAT–Handles high-risk and tactical operations.
Honor Guard–Represents the department at ceremonies and memorials.
Mobile Field Force–Manages crowd control and public disturbances.
Range Unit–Maintains firearms training and readiness.
Arrest & Control Team–Focuses on tactics to promote officer safety.
Unmanned Aerial Systems Team- Supports innovation and teamwork through drone design and flight.
Peer Support Team–Promotes officer wellness and mental health.
Wellness Committee-Promotes well-being through health-focused initiatives.
COLLATERAL ASSIGNMENTS
The Santa Maria Police Department SWAT Team consists of 18 operators, two team leaders, and one Commander. As a collateral assignment, selection requires a rigorous process that evaluates physical fitness, tactical proficiency, mental preparedness, and firearms competency. The team conducts two 10-hour training days each month, with an additional training day for the ling rifle team.
The team responds to high-risk incidents, including armed barricaded suspects, hostage situations, high-risk warrant service, and other critical incidents requiring specialized tactical resources. During 2025, Santa Maria SWAT Team responded to four team activations.
In their primary assignments, team members serve in various roles throughout the Department, including Patrol, Beat Coordinators, Gang Suppression Team, Detectives, Motors, and School Resource Officer positions. The Department’s two K-9 teams are integrated into SWAT operations and regularly support deployments.
In addition to operational response, SWAT personnel provide training to Department members in areas such as breaching, firearms proficiency, less-lethal options, chemical agents, arrest and control, and building searches.
The team is equipped with two armored rescue vehicles, a mobile command post, and a dedicated equipment vehicle. In 2025–2026, the Santa Maria Police Council contributed more than $100,000 in tactical and rescue equipment, including rifle accessories, laser systems, and hydraulic breaching tools.
The SWAT Team’s capabilities and sustained training enhance officer safety and community protection, reinforcing the Department’s commitment to professional and effective service delivery.
SPECIAL WEAPONS AND TACTICS TEAM
30 MOUNTED ENFORCEMENT UNIT
The Mounted Enforcement Unit (MEU) consisted of four officers and continued to expand its role in both community engagement and proactive enforcement. Officers volunteered for this assignment and were responsible for the care and maintenance of their assigned horse.
The MEU enhanced visibility and accessibility throughout the City, participating in six community events and conducting eight targeted deployments focused on engagement and crime prevention. The unit also maintained a consistent training schedule to ensure operational readiness and effectiveness across a variety of environments. 31 HONOR GUARD
32 The Honor Guard represented the Department at ceremonial and community events, serving as a symbol of professionalism, tradition, and respect. The Unit performed a variety of ceremonial duties at events within the City of Santa Maria and in support of allied agencies upon request.
Comprised of 10 Officers and three Sergeants, the Honor Guard trained quarterly to maintain a high standard of precision and discipline. Ceremonies were conducted in accordance with protocols modeled after the United States Marine Corps, ensuring a consistent and distinguished presentation.
Members of the Honor Guard took great pride in their role, honoring the law enforcement profession and those who served.
Through participation in memorials, civic functions, and special events, the Unit upheld the Department’s commitment to tradition, unity, and service to the community.
CRISIS NEGOTIATION TEAM
The Crisis Negotiation Team (CNT) is FBI-trained in crisis management and focuses on safely resolving critical incidents through active communication with suicidal individuals, barricaded suspects, and hostage-takers. All members meet FBI standards, and several have attended nationally recognized training courses to remain current on best practices and tactics. In 2025, the Crisis Negotiation Team accomplished the following:
Expanded team from 8 members to 15, including supervisory personnel.
Increased annual training hours from 40 to 70 hours.
Responded to 14 total incidents with no negative outcomes. 3 incidents involving subjects with a knives or sharp objects. 3 incidents involving subjects with firearms.
8 incidents involving barricade subjects.
Participated in 1 pre-planned operation in coordination with SWAT. 3 members successfully completed the FBI Crisis Negotiation Course. 33 MOBILE FIELD FORCE
In 2025, the 17-member Mobile Field Force (MFF) Unit maintained a high level of readiness, supporting civil disturbances, major events, and mutual aid deployments throughout Santa Barbara, San Luis Obispo, and Los Angeles Counties. The Unit continued to protect public safety while upholding First Amendment rights. Several members completed FEMA Mobile Field Force certification, strengthening overall capability, coordination, and response effectiveness.
34 The Firearms Training Unit, also known as the Range Program, consists of 14 instructors, including two Sergeants and 12 Officers, who are responsible for delivering all firearms and less-lethal training for the Department. The Unit plays a critical role in ensuring officer safety, accountability, and operational readiness by providing high-quality firearms and tactics instruction to all sworn personnel. The Range Program oversees quarterly qualifications, advanced skills development, and scenario-based training designed to replicate real-world conditions. Through a continued emphasis on safety, consistency, and continuous improvement, the Unit supports the Department’s commitment to professional excellence and public trust.
RANGE-FIREARMS TRAINING UNIT
ARREST AND CONTROL TEAM
The Arrest and Control (ARCON) Unit, comprised of one Sergeant and four Officers, provides comprehensive, Department-wide instruction in deescalation, self-defense, weapon retention, handcuffing, and use-of-force techniques. The Department’s training philosophy is grounded in Gracie Jiu-Jitsu principles, emphasizing control, effectiveness, and the safety of both officers and the public.
ARCON is responsible for training all sworn personnel and Police Service Technicians, ensuring consistency and adherence to established best practices. The Unit also incorporates Axon body-worn camera footage into its curriculum to support use-of-force reviews and to develop realistic, scenario-based training.
Through ongoing instruction and evaluation, ARCON promotes continuous improvement in arrest and control techniques and decision-making. This year, the Unit achieved certification in a new leg restraint device and successfully trained Department personnel in its application, enhancing officer safety and operational effectiveness in the field. 35 UNMANNED AERIAL SYSTEMS TEAM
The Unmanned Aerial System (UAS) Team continued to develop the program and expand its capabilities in law enforcement applications. The use of UAS during emergency operations enhances situational awareness by providing real-time intelligence to decision-makers.
The UAS enables rapid deployment of aerial overwatch for exterior searches around residences and buildings, as well as interior support in high-risk situations. The team consists of nine principal operators, two Sergeants, and one Lieutenant. The UAS has been utilized in missing person cases, suspect searches, perimeter surveillance, interior building assessments, evidence documentation, and traffic collision reconstruction.
In 2025, the team responded to 213 calls for service and successfully located suspects in 61 incidents.
36 PEER SUPPORT TEAM
WELLNESS COMMITTEE
The Wellness Committee, comprised of members from throughout the Department, supports employee well-being through programs focused on fitness, nutrition, stress management, and financial wellness. The Department continues to provide an on-duty physical fitness program and the Healthy Warriors on-site healthy food program.
37 The Peer Support Team is composed of trained personnel from throughout the Department who provide assistance to employees experiencing personal or professional challenges. The team offers confidential peer support services, conducts routine wellness check-ins with officers and staff, and helps ensure personnel have access to appropriate resources.
The team also assists in facilitating critical incident debriefings following major events, supporting both sworn and professional staff directly affected.
In 2025, the Santa Maria Police Council donated $247,718.13 toward police training and equipment. Since the Council began supporting the Department in 1987, total contributions have reached $2,240,964.92, reflecting decades of sustained investment in officer safety, training, and community protection.
In 2025, the SMPC purchased the following
Weapon-Mounted Laser Systems (OGL-SWAT)
Rifle/Suppressors Support Equipment
GEN 4 Electro-Hydraulic Breaching Kit
Rifle-Rated Ballistic Shields (5)
Rifle-Rated Body Armor Systems (14)
TOTAL
38 $50,881.79
$3,928.85
$28,848.83
$30,000
$24,349.0
195,524.38
$48,515.88
Rifle Suppressors & Rifle Platforms
In 2025, the Santa Maria Police Department proudly recognized the retirement of five dedicated members who collectively contributed decades of service to the Department and the community. Their commitment and leadership left a lasting legacy. The Department extends its sincere appreciation for their service and wishes them the very best in their next chapter.
Records Tech II
Aracely Lupian
40 years of service
Officer
Gregorio Santiago
12 years of service
Commander
Eligo Lara
33 years of service
Commander
Jesse Silva
23 years of service
Sergeant
Michael McGehee
23 years of service
39 FOLLOW US ON
SOCIAL MEDIA
@SMPDHQ
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Christopher Williams, Chief of Police
DATE: June 16, 2026
SUBJECT: Adoption of a Resolution Approving the Annual Military Equipment Use Report 2025-2026
Description:
The City Council will consider adopting a Resolution approving the Annual Military Equipment Use Report June 2025 to June 2026.
Environmental Notice: This action is not a project subject to the California Environmental Quality Act (CEQA) because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment (CEQA Guideline Section 15378(b)(5)).
RECOMMENDATION:
Adopt a Resolution approving the Annual Military Equipment Use Report June 2025 to June 2026, including the acquisition of additional equipment and renewing Ordinance No. 2022-03, which adopted a Military Equipment Use Policy in compliance with Assembly Bill 481.
BACKGROUND:
Assembly Bill 481 (AB 481), codified in Government Code Sections 7070 through 7075, requires local law enforcement agencies to adopt a military equipment use policy, which must be approved by their governing body prior to funding, acquiring, or using military equipment. On June 7, 2022, the City Council passed Ordinance No. 2022-03, adopting a Military Equipment Use Policy.
DISCUSSION:
The Santa Maria Police Department (SMPD) has responsibly purchased and utilized the types of equipment defined within AB 481 in the community for decades without misuse or abuse.
The term "military equipment,” as used in AB 481, does not necessarily indicate equipment that has been used by the military. Military equipment as defined in AB 481, includes, but is not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40 mm projectile launchers, long-range acoustic devices, and flashbangs. These items provide peace officers with the ability to safely resolve volatile situations that otherwise might rise to the level of a lethal force encounter. These tools have been tested in the field and are 2 used by law enforcement agencies to enhance public and officer safety. The loss of these items would jeopardize the welfare of community members and peace officers within the SMPD.
AB 481 requires law enforcement agencies to submit to their governing body an annual report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. Staff has prepared an Annual Military Equipment Use Report 2025-2026 (Annual Report) (Attachment B) which summarizes information including a description of the purpose of the equipment and how it was used; any complaints received; the results of any internal audits; the cost of the equipment; the quantity possessed; and if the City intends to acquire additional equipment in the next year.
The Annual Report was posted on the City’s website on May 9, 2026. In addition, a community engagement meeting was held on June 8, 2026, wherein the public was invited to discuss and ask questions regarding the Annual Report and the Police Department’s funding, acquisition, or use of military equipment.
The Annual Report concludes the City did not receive any complaints related to its military equipment. In addition, there were no violations of department policy related to the deployment of military equipment by department personnel. AB 481 also requires the City Council to annually renew its military equipment use policy (Attachment C).
Alternative(s)
This equipment is necessary because no reasonable alternatives can achieve the same officer, civilian, and public safety objectives. Without City Council approval, the Police Department’s ability to respond to critical incidents would be greatly diminished, which would be detrimental to the safety of the public, involved parties, and public safety officers.
Fiscal Considerations
There are no significant financial impacts anticipated with this action. The current or proposed equipment has already been paid for or will be paid for by private donations or approved budgets. The equipment is reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety. No additional funding is being sought.
Impact on the Community
Adoption of this Resolution will allow the SMPD to maintain service levels and safeguard the public as well as its public safety officers.
ATTACHMENT(S)
A. Resolution – Military Use
B. Annual Military Equipment Use Report June 2025 - June 2026 C. Military Equipment Use Policy
ATTACHMENT A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA,
APPROVING THE ANNUAL MILITARY EQUIPMENT
USE REPORT JUNE 2025 TO JUNE 2026, INCLUDING THE
ACQUISITION OF ADDITIONAL EQUIPMENT AND RENEWING
ORDINANCE NO. 2022-03, WHICH ADOPTED A MILITARY EQUIPMENT USE POLICY IN COMPLIANCE WITH ASSEMBLY BILL 481
WHEREAS, On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (AB 481), relating to the use of military equipment by law enforcement agencies; and
WHEREAS, Assembly Bill 481, codified at Sections 7070 through 7075 of Chapter
12.8 of Division 7 of Title 1 of the California Government Code, requires law enforcement agencies to obtain approval of the applicable governing body, by adoption of a military equipment use policy, prior to taking certain actions relating to the funding, acquisition, or use of military equipment; and
WHEREAS, the term “military equipment” is defined in California Government Code Section 7070(c); and
WHEREAS, on June 7, 2022, the Santa Maria City Council passed Ordinance No. 2022-03, which adopted a military equipment use policy in compliance with AB 481; and WHEREAS, AB 481 also requires public agencies with military equipment use policies to prepare an annual military equipment report within one year of approval of the military equipment use policy and annually thereafter for as long as the military equipment is available for use; and
WHEREAS, the City prepared an annual report (“Santa Maria Police Department Annual Military Equipment Use Report June 2025-June 2026”) that was submitted to the City Council and posted on the City’s website on May 9, 2026, which is attached as Attachment A to the Council Agenda Report and incorporated herein by reference. In addition, a community engagement meeting was held on June 8, 2026, wherein the public was invited to discuss and ask questions regarding the annual military equipment report and the Police Department’s funding, acquisition, or use of military equipment; and
WHEREAS, AB 481 also requires the City Council to review its military equipment use policy annually and vote on whether to renew the Ordinance.
ATTACHMENT A
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. The above recitals are true and correct and incorporated herein.
SECTION 2. Based on the annual military equipment report submitted pursuant to Government Code Section 7072, the City Council finds that each type of military equipment identified in that report has complied with the standards of approval set forth in subdivision (d) of Section 7071, specifically:
A. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; and
B. The military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties; and C. The equipment is reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
D. Prior military equipment use complied with the policies in effect at the time.
SECTION 3. The Santa Maria Police Department Annual Military Equipment Use Report June 2025 to June 2026 is hereby approved including the acquisition of additional equipment.
SECTION 4. Consistent with Government Code Section 7071(e)(1), the City Council hereby ratifies and renews Ordinance No. 2022-03.
SECTION 5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance with the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
///
///
///
ATTACHMENT A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of June 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
1 Santa Maria Police Department
Annual Military Equipment Use Report
June 2025 - June 2026
The Santa Maria Police Department is committed to transparency, public trust, community partnerships, and compliance with the law. As such, the Department has authored the following Annual Military Equipment Use Report following annual reporting requirements outlined in California Government Code section 7072.
The Santa Maria Police Department possesses and employs a variety of military equipment to assist in safely achieving its mission of enhancing public safety. The variety of equipment is necessary since each tool has a different purpose and capability. Critical incidents are often unpredictable and can rapidly evolve. Possessing the appropriate equipment aids in bringing incidents to a safe resolution.
The use of military equipment is restricted to use during certain situations and only allowed by trained personnel. The Department's military equipment is continuously evaluated, and its use is influenced by law, policy, and the benefit it provides to public safety.
This Annual Military Equipment Use Report outlines a summary of military equipment use, inventory, fiscal impact, complaints, and reported concerns from the 12-month period of June of 2025 to June of 2026.
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
2 1. Unmanned Aircraft System (UAS): Unmanned aircrafts systems of any type that are capable of sustaining directed flight, whether preprogrammed or remotely controlled (commonly referred to as a “drone” or an unmanned aerial vehicle (UAV)), and all the supporting or attached systems designed for gathering information through imaging, recording or any other means. a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. DJI Mavic Mini cost: $650 each, quantity: 2. Miniature UAS that can record video and audio with about 30 minutes of flight time. ii. DJI Mavic Enterprise Dual, cost: $5,500 each, quantity: 2. UAS that has a color and infrared (IR) camera as well as an audible speaker and light. Capable of video recording for approx. 30 minutes of flight time.
iii. DJI Mavic Pro, cost: $2000, quantity: 2. UAS that is capable of 25 min flight time, and a single-color camera with recording capabilities.
iv. BRINC Lemur S, cost: $12,000, quantity: 2. UAS has a 31-minute flight time, two-way communications, self-righting capabilities, camera, and infrared capability. In addition, this UAS has video recording capabilities.
v. DJI 350RTK with HT20, cost: $40,000 each, quantity: 2. UAS that has 45 minutes of flight time, in all weather, has an IR camera, zoom camera, and light. This UAS has video recording capabilities. vi. Brinc Lemur II, 30,000 each, quantity 2. UAS has about a 30- minute flight time, flight stabilization sensors, a night vision camera, a thermal camera, and 3D mapping capability. This will be an upgrade and replacement for the current Lemur S through a buyback program.
b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
c. Purpose
i. The equipment will be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to:
1. Major collision investigations.
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
3 2. Search for missing persons.
3. Natural disaster management.
4. Crime scene photography and measurement.
5. Tactical or other public safety and life preservation missions.
6. In response to specific requests from local, state, or federal fire authorities for fire response and prevention.
d. Authorized Use
i. Only assigned operators who have completed the required training shall be permitted to operate any UAS during approved missions. e. Life Span
i. All UAS equipment, 3-5 years.
f. Fiscal Impact
i. The annual program maintenance, training, and replacement cost is approximately $15,000.
g. Financial Account
i. General fund / Santa Maria Police Council
h. Training
i. The Federal Aviation Administration licenses all Department UAS operators for UAS operation. In addition, each operator must attend initial department and ongoing training.
i. Legal and Procedural Rules
i. Use is established by FAA Regulation 14 CFR Part 107 and the Santa Maria Police Department UAS policy. It is the policy of the SMPD to utilize UAS only for official law enforcement purposes and in a manner that respects the privacy of our community under State and Federal law.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
4 i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
2. Armored Vehicles: Armored Personnel Carriers are 4-wheel drive vehicles capable of providing high ballistic protection, cover, limited breaching capability, and transport of officers and/or civilians at critical incidents and high-risk tactical operations.
a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. 2015 Lenco Bearcat, G2, cost: $243,300.00, quantity: 1. The Lenco Bearcat, G2, is an armored rescue vehicle (ARV) that seats 10-12 personnel with an open floor plan that allows for the rescue of injured personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor.
ii. 2019 Lenco Bearcat, G2, cost: $291,646.00, quantity: 1. The Lenco Bearcat, G2, is an armored rescue vehicle that seats 10-12 personnel with an open floor plan that allows for the rescue of injured personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor. This vehicle has a boom device capable of deploying chemical agents and a camera for live feeds. b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
c. Purpose
i. To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents.
d. Authorized Use
i. Armored rescue vehicles shall only be authorized by a watch commander, SWAT commander, or their designee based on the specific circumstances of a critical incident. ARVs shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.
e. Life Span
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
5 i. Lenco Bearcat models G2 and G3 have a 25-year expected life span.
f. Fiscal Impact
i. Annual maintenance costs of approximately $3,000 each. g. Financial Account
i. General fund, Santa Maria Police Council, and community grant. h. Training
i. All drivers/operators shall attend internal training in the operations and practical driving of the vehicles.
i. Legal and Procedural Rules
i. Use is established under Department policy. It is the policy of the Department to utilize armored rescue vehicles only for official law enforcement purposes and under State and Federal law. To drive these vehicles, operators must have a valid California State Class C license.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
3. Mobile Incident Command Vehicle (MIC): Mobile Command Vehicles are completely self-contained command posts designed to provide the Incident Commander with a mobile base of operation.
a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. 2009 Chevrolet C5500 chassis vehicle, cost: $200,000.00, quantity: 1. The MIC can also be utilized for SWAT/CNT and other critical incidents, preplanned significant events, searching for missing persons, natural disasters, and community events. b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
6 c. Purpose
i. To be used based on the specific circumstances of a given critical incident, significant event, natural disaster, or community event that is taking place.
d. Authorized Use
i. Only officers trained in the deployment and operations of the MIC in a manner consistent with Department policy and training are authorized to operate it. In addition, operators must have a valid California State Class C license to drive the MIC. Situations that the MIC is approved for use include but are not limited to critical incidents, emergencies, and natural disasters.
e. Life Span
i. The MIC’s lifespan is estimated to be 20 years. Upgrades to technology inside the MIC will be required only when the department upgrades IT-related items.
f. Fiscal Impact
i. The maintenance cost is approximately $3,000.
g. Financial Account
i. General fund
h. Training
i. The driver/operator shall receive training in safely handling the vehicle.
i. Legal and Procedural Rules
i. It is the policy of the Department to use the MIC only for official law enforcement purposes and in accordance with California State law regarding the operation of motor vehicles.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
7 i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
4. Community Event Vehicle, High-Mobility Multi-Wheeled Vehicle (HMMWV):
The HMMWV is a former military vehicle used for community events and public relations. All military markings and colors have been removed. a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. 1987 American General HMMWV, a four-wheeled drive vehicle, cost: $0, quantity: 1. This vehicle is a High-Mobility Multi-Wheeled Vehicle (HMMWV) acquired by the SMPD through the federal military equipment acquisition program. It was acquired at no cost to the department. The HMMWV is designed to be operated through rough terrain and harsh weather conditions.
b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
c. Purpose
i. This vehicle’s primary purpose is for use during community and public relations events. It is meant to enhance the relationship between the community and members of this department by creating interest or attention, thereby leading to a conversation with the community.
d. Authorized Use
i. Only trained staff can operate this vehicle by department policy and local, state, and federal laws.
e. Life Span
i. Undetermined; however, these vehicles are designed to withstand harsh conditions, which should extend their service life. f. Fiscal Impact
i. The annual maintenance cost is approximately $1,000. g. Financial Account
i. General fund
h. Training
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
8 i. The driver/operator shall receive training in safely handling the vehicle.
i. Legal and Procedural Rules
i. It is the policy of the Department to use the HMMWV only for official law enforcement purposes and in accordance with California State law regarding the operation of motor vehicles.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit:
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
5. 40mm Launchers and Rounds: 40mm launchers are utilized by department personnel as a less lethal tool to launch impact rounds and chemical munitions. 40mm launchers and munitions are single shot or multi-shot launchers capable of deploying a variety of 40mm rounds.
a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. Defense Technology, 40mm, Single Shot, #1425, cost: $1000, quantity: 24. The launcher is a tactical single shot launcher that features an expandable ROGERS Super Stoc™ and an adjustable Integrated Front Grip (IFG) with light rail. It will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length. In addition, it will launch a 40mm less lethal round up to 131 feet and is only authorized to be used by trained personnel.
ii. Penn Arms, 40mm multi launcher, model #P540-1, cost: $3300, quantity: 1. A less lethal 40mm pump-action advance magazine drum launcher with a fixed stock and combo rail. It has a six-shot capacity and rifled barrel, designed to fire 40mm chemical and impact (less lethal) munitions. Only SWAT personnel are authorized to use this less lethal weapon system.
iii. Heckler and Koch, 40mm Single shot launcher, model #69A-1, cost: $500 (estimate), quantity: 1. The 40mm single launcher is a tactical single-shot launcher that features an expandable stock. It will fire standard 40mm less lethal ammunition, up to 4.8 inches in Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
9 cartridge length. It will launch a 40mm less lethal round and is only authorized to be used by trained personnel only.
iv. Launcher: Milkor MGL-LTL, 40mm, (6 chamber) multi-launcher, cost: $ 4000, quantity: 2. The Milkor MGL-LTL 40mm LTL can be loaded mission-specific with a variety of 40mm less lethal munitions, thus allowing the operator to select the desired round and deploy without changing the contents within the tool. All six 40mm less lethal rounds can be deployed in less than 3 seconds, effectively covering a very large area without reloading the launcher.
v. Munition: Defense Technology, 40mm Exact Impact Sponge, #6325, cost: $20, quantity: 160. A less lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose-built 40mm canister launcher with a rifled barrel at 325 FPS. The 30-gram foam projectile delivers 120 ft/lbs. of energy on impact.
vi. Munition: Defense Technology, 40mm Extended Range Exact Impact Sponge, #6325LE, cost: $20, quantity: 50. A less lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose-built 40mm canister launcher with a rifled barrel.
vii. Munition: Defense Technology, 40mm Direct Impact OC, #6320, cost: $30, quantity: 40. A less lethal 40mm lightweight plastic and crushable foam projectile fired from a single or multi-round purpose-built 40mm canister launcher with a rifled barrel at 295 FPS. The 39-gram crushable foam projectile delivers 120 ft/lbs. of energy upon impact in addition to 5 grams of OC irritant dispersion. viii. Munition: Defense Technology, 40mm Direct Impact CS, #6322, cost: $30, quantity: 40. A less lethal 40mm lightweight plastic and crushable foam projectile fired from a single or multi-round purpose-built 40mm canister launcher with a rifled barrel at 295 FPS. The 39-gram crushable foam projectile delivers 120 ft/lbs. of energy upon impact in addition to the dispersion of 5 grams of CS irritant.
ix. Munition: Defense Technology, 40mm ferret OC Liquid Barricade Penetrator round, #2260, cost: $23, quantity: 20. A less lethal 40mm round used to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
10 small chemical payload inside a structure or vehicle. In a tactical deployment situation, the 40mm ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and incapacitation of potentially violent or dangerous subjects.
x. Munition: Defense Technology, 40mm ferret OC Powder Barricade Penetrator round, #2290, cost: $21, quantity: 150. A less lethal 40mm round penetrates barriers, such as windows, hollow core doors, wallboards, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside a structure or vehicle. In a tactical deployment situation, the 40mm ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and incapacitation of potentially violent or dangerous subjects.
xi. Munition: Defense Technology, 40mm ferret CS Liquid Barricade Penetrator round, #2262, cost: $23, quantity: 20. A less lethal 40mm round used to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside a structure or vehicle. In a tactical deployment situation, the 40mm ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and incapacitation of potentially violent or dangerous subjects.
xii. Munition: Defense Technology, 40mm ferret CS Powder Barricade Penetrator round, #2292, cost: $22, quantity: 100. A less lethal 40mm round used to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside a structure or vehicle. In a tactical deployment situation, the 40mm ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and incapacitation of potentially violent or dangerous subjects.
b. Proposed Description, Quantity, Capabilities, and Purchase Cost Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
11 i. No new proposals for 2025-2026.
c. Purpose
i. To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
d. Authorized Use
i. Situations for the use of the less lethal weapon systems may include, but are not limited to:
1. Self-destructive, dangerous, and combative individuals.
2. Riot/crowd control and civil unrest incidents.
3. Circumstances where a tactical advantage can be obtained.
4. Potentially vicious animals.
5. Training.
6. Approved demonstrations.
ii. Sworn members utilizing 40mm less lethal chemical agents or impact rounds are trained by POST-certified less lethal and chemical agent instructors.
e. Life Span
i. 40 mm Launching Systems, 25 years.
ii. All impact sponge rounds - 5 years
iii. All chemical agent rounds - 5 years
f. Fiscal Impact
i. Annual maintenance is approximately $50 for each launcher. g. Financial Account
i. General fund
h. Training
i. All officers are trained in the 40mm less lethal launcher as a less lethal option through in-service training. Additionally, SWAT personnel receive additional training internally when they transfer to the unit.
i. Legal and Procedural Rules
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
12 i. Use is established under Department policy. It is the policy of the SMPD to utilize the 40mm only for official law enforcement purposes and under State and Federal law, including those regarding the use of force.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit:
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
6. Less Lethal Shotgun: Less Lethal Shotgun deploys the less lethal 12-gauge Super-Sock Beanbag Round. The 12-Gauge-Stabilized munition is comprised of a shell loaded with a 40-gram, tear shaped bag made from a cotton and ballistic material blend and filled with #9 shot. It is deployed from a Remington Model 870 pump-action shotgun. These shotguns are distinctly marked bright orange. a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. Weapon: Remington 870 less lethal shotgun, cost: $650, quantity:
18. The Remington 870 less lethal shotgun is used to deploy the less lethal 12-gauge Super-Sock Beanbag round up to 75 feet. The weapon range helps maintain space between officers and a suspect, reducing the threat's immediacy, which is a principle of deescalation. ii. Munition: Defense Technology drag stabilized 12-GA. Beanbag round, model #3027, cost: $6, quantity: 500. The Drag Stabilized™ 12-Gauge round is a translucent 12-Gauge shell loaded with a 40- Gram tear-shaped bag made from a cotton and ballistic material blend and filled with #9 shot. This design utilizes four stabilizing tails and uses smokeless powder as the propellant. This round has a velocity of 270 fps with a maximum effective range of 75 feet. b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
a. Purpose
i. To limit the escalation of the conflict (de-escalation), where employment of lethal force is prohibited or undesirable.
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
13 b. Authorized Use
i. Situations for the use of the less lethal weapon systems may include, but are not limited to:
1. Self-destructive, dangerous, and combative individuals.
2. Riot/crowd control and civil unrest incidents.
3. Circumstances where a tactical advantage can be obtained.
4. Potentially vicious animals.
5. Training exercises or approved demonstrations.
c. Life Span
i. Remington 870 Less Lethal Shotgun- 25 years.
ii. Bean Bag Round- Until used.
d. Fiscal Impact
i. The annual cost is approximately $50 for each shotgun. e. Financial Account
i. General fund
f. Training
i. All officers are trained in the 12-gauge less lethal shotgun as a less lethal option through in-service training. Additionally, SWAT personnel receive additional training internally when they transfer to the unit.
i. Legal and Procedural Rules
i. Use is established under SMPD department policy. It is the policy of the SMPD to utilize the less lethal shotgun only for official law enforcement purposes and under State and Federal law, including those regarding the use of force.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit:
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
14 i. The Department conducted an internal audit and
determined there were no violations of the Military
Equipment Use Policy with this category of equipment.
7. Distraction Devices: Noise-Flash Diversionary Devices (or Flashbangs) are canisters that emit a loud noise and bright light.
a. Current Description, Quantity, Capabilities, and Purchase Cost i. Defense Technology, light sound diversionary device 12-gram reload, cost: $35, quantity: 40. A reloadable, non-bursting, nonfragmenting multi-bang device that produces a thunderous bang with intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest situations.
ii. Defense Technology, light sound diversionary device 12-gram reload, cost: $35, quantity: 40. A reloadable, non-bursting, nonfragmenting multi-bang device that produces a thunderous bang with intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest situations.
b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
c. Purpose
i. A distraction device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrests. Also, producing atmospheric pressure and brilliant white light and, as a result, can cause short-term (6 - 8 seconds) physiological/psychological, sensory deprivation to give officers a tactical advantage.
d. Authorized Use
i. Diversionary Devices shall only be used:
1. By officers who have been trained in their proper use.
2. In hostage and barricaded subject situations.
3. In high-risk warrant (search/arrest) services where there may be extreme hazards to officers.
4. During other high-risk situations where their use would enhance officer safety.
Santa Maria Police Department Attachment B
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June 2025 – June 2026
15 5. During training exercises.
e. Life Span
i. Until used
f. Fiscal Impact
i. No annual maintenance.
g. Financial Account
i. General fund
h. Training
i. Before using it, officers must attend diversionary device training conducted by POST certified instructors.
i. Legal and Procedural Rules
i. Use is established under department policy. It is the policy of the SMPD to utilize diversion devices only for official law enforcement purposes and under State and Federal law regarding the use of force.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
8. Rifles: Firearms that are fired from shoulder level, having a longer, grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance.
a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. Colt M4 carbine, semi-automatic .223/5.56mm caliber rifle, cost:
$1100, quantity: 112. A semi-automatic AR-15-style rifle that fires an intermediate power cartridge (.223/5.56).
ii. Colt Commando, semi-automatic .223/5.56mm caliber rifle, cost:
$900, quantity: 9. A semi-automatic AR-15 style rifle that fires an intermediate power cartridge (.223/5.56). with a shortened barrel Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
16 and expandable stock used by motor officers. The size modifications allow the rifle to be secured to the officers’ motorcycle.
iii. Smith and Wesson, semi-automatic .223/5.56mm caliber rifle, cost:
$1100, quantity: 1. A semi-automatic AR-15-style 14.5-inch rifle that fires an intermediate power cartridge (.223/5.56). This rifle will be used by SWAT personnel.
iv. Ruger, semi-automatic .223/5.56mm caliber rifle, cost: $1100, quantity: 1. A semi-automatic AR-15-style 14.5-inch rifle that fires an intermediate power cartridge (.223/5.56). This rifle will be used by SWAT personnel.
v. PWA, semi-automatic .223/5.56mm caliber rifle, cost: $1100, quantity: 1. A semi-automatic AR-15-style 14.5-inch rifle that fires an intermediate power cartridge (.223/5.56). This rifle will be used by SWAT personnel.
vi. Heckler and Koch, 416 rifle, 223/5.56mm caliber, cost: $2200, quantity: 5. This rifle uses a proprietary HK short-stroke gas piston in place of the direct-gas-impingement system found on traditional AR15-style rifles that propels exhaust gas into the upper receiver to operate the action to improve reliability and reduce maintenance significantly.
vii. Ammunition: Winchester .308 caliber, 168 grain, Match King boat tail hollow point, cost: $963 per case of 1000, quantity: 5400. This ammunition is used by the SWAT long rifle team when firing their Remington 700 .308 rifles.
viii. Ammunition: .308 Bonded 168 grain, cost: $1,714 per case of 1,000, quantity: 3,000. This ammunition is for training and duty issue for long rifle marksmen only. This ammunition is designed for penetrating intermediate barriers (auto glass, windows, etc.) which will increase the SWAT Teams capabilities for citizen/hostage rescue.
ix. Ammunition: .223/5.56 caliber, cost: $388-$847 per case (depending on type) of 1000, quantity: 140,000. This ammunition is for training and duty issue.
x. Ammunition: 9mm, cost: $169-223 per case (depending on type) of 500, quantity: 140,000. This ammunition is for training and duty issue.
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
17 b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. Aero Precision Solus, .308 Caliber bolt action rifle. Equipped with a telescopic sight, cost: $2350, quantity: 4. SWAT uses this rifle for long-range engagements and overwatch protection. The attached scope is for increased visual recognition, threat identification, and accuracy. These rifles are equipped with sound suppressors. c. Purpose
i. Rifles are used as precision weapons to address a threat with more precision and greater distances than a handgun.
d. Authorized Use
i. Only members that are POST certified may use a rifle or submachine gun.
e. Life Span
i. Remington .308 rifle, 10-15 years.
ii. Colt .223 caliber / 5.56 mm rifles, 10-15 years.
iii. All ammunition – Until used.
f. Fiscal Impact
i. Annual maintenance is approximately $50 for each rifle and accessories.
g. Financial Account
i. General fund
h. Training
i. Before using a rifle, officers must be certified by POST instructors in the rifle’s operation. Additionally, all members must qualify four times per year with their assigned rifle.
i. Legal and Procedural Rules
i. Use is established under department policy. It is the policy of the SMPD to utilize rifles only for official law enforcement purposes and under State and Federal law regarding the use of force. j. Complaints
i. There were no complaints associated with this category of equipment.
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
18 k. Internal Audit:
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
9. Chemical Agents and Smoke Canisters: Chemical Agents and Chemical Agent Delivery Devices can include irritants such as Chlorobenzalmalononitrile (CS) or an inflammatory agent such as Oleoresin Capsicum (OC) or Pava (synthetic OC).
Chemical agents can be liquid, powder, or gaseous. Delivery systems can be pyrotechnic, blast dispersion, OC Fogger, or aerosol.
a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. Chemical Agent: Defense Technology, Triple-Chaser separating canister, CS, #1026, cost: $50, quantity: 10. The Triple-Chaser CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart, allowing increased area coverage quickly. This canister can be hand thrown or launched from a fired delivery system. The canister is 6.5 by 2.7 in. and holds an approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.
ii. Chemical Agent Defense Technology, Riot Control Continuous Discharge Canister, CS, #1082, cost: $28, quantity: 40. The Riot Control CS Canister is explicitly designed for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This canister can conceal tactical movement or direct a crowd’s route. The volume of smoke and agent is vast and obtrusive. This launchable canister is 6.0 in. by
2.35 in. and holds approximately 2.7 oz. of the active agent. iii. Chemical agent: Defense Technology, Flameless Tri-Chamber CS Canister, #1032, cost $39, quantity: 50. The design of the TriChamber Flameless CS Canister allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The canister is designed primarily for indoor tactical situations to detect and dislodge a barricaded subject. This canister will deliver approximately .70 oz. of agent during its 20-25 seconds burn time. The Tri-Chamber Flameless Canister can be used in crowd control and tactical deployment situations by Law Enforcement and Corrections but was designed with the barricade situation in mind. Its applications in tactical situations are primarily Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
19 to detect and dislodge barricaded subjects. The purpose of the TriChamber Flameless Canister is to minimize the risks to all parties through pain compliance, temporary discomfort, and incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Canister provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals’ effectiveness via heat and vaporization while minimizing or negating the chance of fire to the structure.
iv. Chemical Agent: Defense Technology, Flameless Tri-Chamber OC Canister, #1030, cost $46, quantity: 50. The design of the TriChamber Flameless OC Canister allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The canister is designed primarily for indoor tactical situations to detect and dislodge a barricaded subject. This canister will deliver approximately .70 oz. of agent during its 20-25 seconds burn time. The Tri-Chamber Flameless Canister can be used in crowd control and tactical deployment situations by Law Enforcement and Corrections but was designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and dislodge barricaded subjects. The purpose of the TriChamber Flameless Canister is to minimize the risks to all parties through pain compliance, temporary discomfort, and incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Canister provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals’ effectiveness via heat and vaporization while minimizing or negating the chance of fire to the structure.
v. Chemical Agent: Defense Technology, Flameless Expulsion OC canister, #2040, cost: $48, quantity: 20. The OC Flameless Expulsion Canister is a compact, non-pyrotechnic, chemical agent device that provides safe expulsion without risk of fire. It is safe to use inside a residence. Unlike pyrotechnical canisters, this device’s contents are expelled upon the actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This canister is 7.5 by 1.65 in. and delivers about .02 oz. of active agent during its 3-second discharge time.
vi. Chemical Agent: Defense Technology, Flameless Expulsion CS canister, #2042, cost: $46, quantity: 10. The CS Flameless Expulsion Canister is a compact, non-pyrotechnic, chemical agent Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
20 device that provides safe expulsion without risk of fire. It is safe to use inside a residence. Unlike pyrotechnical canisters, this device’s contents are expelled upon the actuation of a CO2 cartridge that will affect a confined area of approximately 1500 square feet. This canister is 7.5 by 1.65 in. and delivers about .02 oz. of active agent during its 3-second discharge time.
vii. Smoke: Defense Technology, Maximum HC Smoke Canister, #1073, cost: $38, quantity: 30. The Maximum Smoke Canister is designed for outdoor use in crowd control situations with a highvolume continuous burn that expels its payload in approximately
1.5 – 2 minutes through four vent ports located on the top of the canister. This canister can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This launchable canister is 6.0 in. by 2.6 in. and holds approximately 2.9 oz. of the active agent.
viii. Smoke: Defense Technology, Pocket Tactical Saf-Smoke Canister, #1017, cost: $31, quantity: 30. The Saf-Smoke Canister is designed for outdoor use in crowd control situations with a highvolume continuous burn that expels its payload in approximately 20-40 seconds through four emission ports. This canister can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This canister is 4.75 in. by 1.4 in. and holds approximately 1.15 oz. of the active agent. ix. Chemical Agent: Defense Technology, SPEDE Heat Continuous Discharge Canister- CS, #1072, cost: $32, quantity: 5. The SpedeHeat™ CS Canister is a high volume, continuous burn it expels its payload in approximately 20-40 seconds. The load is discharged through four vent ports on top of the canister, three on the side and one on the bottom. This launchable canister is 6.12 in. by 2.62 in. and holds approximately 2.9 oz. of the active agent.
x. Chemical Agent: Defense Technology, Pocket Tactical CS Canister, #1016, cost: $25, quantity: 5. The Pocket Tactical CS Canister is small and lightweight. The 0.9 oz. of active agent will burn for approximately 20-40 seconds. It easily fits in most tactical pouches at 4.75 in. by 1.4 inches in size. This is a launchable canister; however, it is usually used as a signaling or covering device.
Though this device is slightly over four inches in length, it produces Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
21 a smoke cloud so fast it appears to be an enveloping screen made by a full-size tactical canister.
xi. Chemical Agent: Defense Technology Riot Control Continuous Discharge Canister, #1080, cost $40, quantity: 15. The Riot Control OC Canister is designed for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four vent ports located on the top of the canister. This canister can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This launchable canister is 6.0 in. by 2.35 in. and holds approximately 0.88 oz. of the active agent.
xii. Chemical agent: Defense Technology, OC Triple-Chaser Separating Canister, #1020, cost: $60, quantity: 10. The OC TripleChaser Pyrotechnic Canister is one of our first-ever pyrotechnic canisters that combines the effectiveness of Oleoresin Capsicum (OC) as an irritant and inflammatory agent with the flexible delivery methods, range, and area coverage of pyrotechnic munitions for crowd control. The Triple-Chaser OC consists of three separate canisters pressed together. This canister can be hand thrown or launched from a delivery system. The canister is 6.5 by 2.7 in. and holds approximately 1.06 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.
xiii. Chemical Agent: Defense Technology, OC Vapor Aerosol Canister, #1056, cost: $48, quantity: 20. The Defense Technology OC Vapor Aerosol Canister is for law enforcement and corrections use to deliver a high concentration of Oleoresin Capsicum (OC) in a powerful mist. The canister is designed for indoor use in confined areas and inflames the mucous membranes and exposed skin once deployed, resulting in an intense burning sensation. The incapacitating effect of the OC Vapor on the subject is dramatic, with minimal decontamination needed. Removing the subject from the affected area to fresh air will resolve respiratory effects within minutes. The OC Vapor Aerosol Canister is ideal for cell extractions or barricades where pyrotechnic, powder, or liquid devices are impractical or desired.
xiv. Chemical Agent: Defense Technology, OC/CS Aerosol Canister, #1050, cost: $57, quantity: 30. Designed for indoor use, this canister contains no CFCs, is not a fire hazard and requires Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
22 minimal decontamination by comparison to smoke, powders, or liquids. The Aerosol Canister is most used in tactical situations by Law Enforcement and Corrections and was designed with indoor operations in mind when a non-fire-producing delivery system is desired. It is most effective when used in confined areas near the target area and used to minimize the risks to all parties through pain compliance, temporary discomfort, and incapacitation of potentially violent or dangerous subjects. The Aerosol Canister is ideal for cell extractions or barricades where pyrotechnic, powder, or liquid devices are impractical or desired. The OC and CS combination provides sufficient effects in confined areas of 1,500 square feet.
xv. Chemical Agent: Defense Technology, OC Aerosol Canister 1.3% fogger, 6 ounce, #56854, cost: $19, quantity: 20. The 6 oz. OC Aerosol Canister will deliver its 1.3% MC% OC payload in 20-25 seconds. This is an anatomized mist that enhances the pungent
1.3% OC formulation. Ideal for area denial areas like attics, garages, etc. This device has minimum clean-up. The canister may also be handheld to direct the spray pattern. This product is designed to provide room-clearing ability with minimum clean-up requirements.
xvi. Chemical agent: Defense Technology, First Defense 0.7% MK-9S Vapor OC Aerosol, #43896, cost: $56, quantity: 5. The MK-9 features an easy-to-use trigger handle, is intended for use in crowd management and will deliver 14 short bursts of OC at an effective range of 18-20 ft. This 1.3% MC OC aerosol product utilizes a stream delivery method providing a target-specific, strong concentrated stream for greater standoff.
xvii. Chemical Agent: Defense Technology, First Defense 1.3% MK-9 fogger OC aerosol, #43953, cost: $56, quantity: 30. The MK-9 features an easy-to-use trigger handle, is intended for use in crowd management and will deliver 14 short bursts of OC at an effective range of 18-20 ft. This 1.3% MC OC aerosol product utilizes a cone or fogger delivery method, providing a wide spray pattern for easier area saturation.
xviii. Chemical Agent: Fox Labs Fogger OC Aerosol, cost: $60, quantity:
35. Contains 50+ one-second bursts. Heavy fog range is 20+ feet.
The discharge handle has a safety pin to avoid accidental Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
23 discharge. It Contains marking UV Dye for assailant identification.
Non-flammable - TASER/ECD compatible Born-on-date stamped on each container, 3-year shelf life.
xix. Chemical Agent: Combined Tactical Systems (CTS), #5230B (CS Baffled Canister Grenade, Low Flame Potential), cost $59, quantity: 24. The CTS CS canister is the recommended canister for the SWAT Armored Rescue Vehicle “Gas Ram.” It has a highvolume continuous burn that expels its payload in approximately 20-40 seconds through four emission ports. This canister can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This launchable canister is 6.2 in. by 2.6 in. and holds approximately 23.5 grams of the active agent.
b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
c. Purpose
i. To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for the use of the less lethal weapon systems may include, but are not limited to:
1. Dangerous and combative individuals.
2. Riot/crowd control and civil unrest incidents.
3. Circumstances where a tactical advantage can be obtained.
4. Potentially vicious animals.
5. Training exercises or approved demonstrations.
d. Authorized Use
i. Officers with POST certification in chemical agents are authorized to use chemical agents.
e. Training
i. Sworn members utilizing chemical agent canisters are trained by POST less lethal and chemical agent instructors.
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
24 f. Life Span
i. Five years from the manufactured date.
g. Fiscal Impact
i. No annual maintenance.
h. Financial Account
i. General fund
i. Legal and Procedural Rules
i. Use is established under the SMPD department policy. It is the policy of the SMPD to utilize chemical agents only for official law enforcement purposes and under State and Federal law, including those regarding the use of force.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit:
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
10.PepperBall Launcher: Pepper Ball Launchers and Pepper Ball Munitions are non-lethal munitions system that employs paint ball launchers to fire “pepper balls” that contain powdered OC in place of the paint. The pepper ball delivery system combines chemical agent exposure with kinetic energy impact to aid in its effectiveness in addressing armed and/or violent individuals or crowds. Pepper ball munitions also include glass breaking rounds and marking rounds. a. Current Description, Quantity, Capabilities, and Purchase Cost i. Delivery system: PepperBall VKS carbine, cost: $1000, quantity: 1.
The Variable Kinetic System (VKS) is a compressed-air powered launcher designed to fire non-lethal PepperBall projectiles. The PepperBall VKS Carbine features a Dual Feed System that can quickly switch between Hopper and Magazine modes for optimum versatility.
ii. Delivery system: PepperBall FTC launcher, cost: $400, Quantity 5.
The Full Tactical Carbine (FTC) is a compressed-air powered launcher designed to fire non-lethal PepperBall projectiles. In Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
25 addition, the PepperBall FTC features a Hopper Fed System that can hold up to 180 non-lethal PepperBall projectiles.
iii. Delivery system: PepperBall TCP, cost: $500, Quantity 1. The Tactical Compact Pistol (TCP) is a CO2 launcher designed to fire non-lethal PepperBall projectiles. The PepperBall TCP features a Magazine Fed System that contains small CO2 canisters inside that assist in delivering the PepperBall Projectiles in a compact design. Each magazine can hold six non-lethal PepperBall projectiles.
iv. Munition: PepperBall Live projectile, cost: $2 per projectile, quantity: 1200. The basic PepperBall projectile contains 2% PAVA pepper powder designed for direct impact and area saturation, especially in confined interior spaces. The projectile is discharged from a PepperBall Launcher and has a 280-350 FPS velocity. The projectile has a direct impact of 60ft and an area of saturation of 150+ ft. The projectile contains 0.5% PAVA Powder.
v. Munition: PepperBall LIVE-X projectile, cost: $3 per projectile, quantity: 1200. The Live projectile contains a concentrated amount of PAVA pepper powder. One round of LIVE-X contains the equivalent of 10 PepperBall rounds. The projectile is discharged from a PepperBall Launcher and has a 280-350 FPS velocity. The projectile has a direct impact of 60ft and an area of saturation of 150+ ft. The projectile contains 5% PAVA Powder.
vi. Munition: PepperBall VXR LIVE-X projectile, cost: $3 per projectile, quantity: 200. The VXR Live-X projectile is a non-lethal round. The projectile contains approximately 10x the PAVA of the VXR LIVE projectile. This projectile is best for direct impact or area saturation.
The projectile is discharged from a PepperBall Launcher and has a 280-425 FPS velocity. The projectile has a direct impact of 150ft and an area of saturation of 390+ ft. The projectile contains 2.5% PAVA powder.
vii. Munition: PepperBall Marking projectile (round), cost $1 per projectile, Quantity: 375. The Marking projectile contains a paint solution that can be used to mark suspects for later apprehension and marking doors, openings, or objects for identification. The projectile is discharged from a PepperBall Launcher and has a 280- 350 FPS velocity. The projectile directly impacts 60ft and has an area saturation of 150+ ft.
viii. Munition: PepperBall glass breaking (round), cost $3 per projectile, Quantity: 100. A solid polymer projectile is used for breaking out residential windows and side-glass of automobiles. Not for use on Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
26 humans or animals. The projectile is discharged from a PepperBall Launcher and has a 280-350 FPS velocity.
ix. Munition: PepperBall VXR marking projectile (shaped), cost $3 per projectile, Quantity: 50. The Marking Projectile contains a paint solution that can be used to mark suspects for later apprehension and marking doors, openings, or objects for identification. Excellent for direct impact or area saturation. The projectile is discharged from a PepperBall Launcher and has a 280-425 FPS velocity. The projectile has a direct impact of 150ft and an area saturation of 390+ ft.
b. Proposed Description, Quantity, Capabilities, and Purchase Cost i. No new proposals for 2025-2026.
c. Purpose
i. To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for the use of the less lethal weapon systems may include but are not limited to:
1. Dangerous and combative individuals.
2. Riot/crowd control and civil unrest incidents.
3. Circumstances where a tactical advantage can be obtained.
4. Potentially vicious animals.
5. Training exercises or approved demonstrations.
d. Authorized Use
i. Only those officers who have been trained in the use of PepperBall launchers are authorized to use the PepperBall launchers. e. Training
i. Officers utilizing PepperBall launchers and projectiles are trained in their use by POST certified less lethal and chemical agent instructors.
f. Life Span
i. PepperBall launchers- 20 years
ii. PepperBall Live projectile- 3 years
iii. PepperBall Live-X projectile- 3 years
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
27 iv. PepperBall VXR Live-X projectile- 3 years
v. Glass Break projectiles – until used.
g. Fiscal Impact
i. Annual maintenance is approximately $50 for each PepperBall launcher.
h. Financial Account
i. Police department budget.
i. Legal and Procedural Rules
i. Use is established under SMPD department policy. It is the policy of the SMPD to utilize PepperBall only for official law enforcement purposes and under State and Federal law, including those regarding the use of force.
j. Complaints
i. There were no complaints associated with this category of equipment.
k. Internal Audit:
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
11. Robots: Unmanned ground vehicles (or robots) of any type that are capable of being remotely controlled as well as all the supporting or attached systems designed for gathering information through imaging, recording or by any other means. Unmanned Ground Vehicles can support officers in any hazardous incident which would benefit from a ground level perspective. This equipment can be used to include barricaded suspects or high-risk tactical operations, disaster response, and use in crawl spaces or confined isolated areas to assist in searches for suspects or evidence.
a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. Transend Vantage Robot, cost: $24,950.00 each, quantity: 1. The Vantage robot is a patrol / tactical robot capable of climbing over stairs and obstacles. It also offers audio and video data, night vision capabilities, add-on accessory capabilities, including an arm and manipulator, and a chemical agent burn-safe delivery system. b. Proposed Description, Quantity, Capabilities, and Cost Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
28 i. No new proposals for 2025-2026.
c. Purpose
i. To be used to remotely gain visual/audio data (to include night vision), deliver HNT phone, first aid supplies, open doors, direct delivery of chemical agents, drag victims to safety, move fire suppression equipment into place, and clear buildings.
d. Authorized Use
i. Only assigned operators who have completed the required training shall be permitted to operate the robots. The Incident Commander establishes specific operational use.
e. Life Span
i. 8-10 years.
f. Fiscal Impact
i. The annual maintenance cost is approximately $1,000. g. Financial Account
i. Santa Maria Police Council
h. Training
i. All robot operators must receive training in the operation of the robot before use and about twenty hours per year.
i. Legal and Procedural Rules
i. It is the policy of the SMPD to utilize robots only for official law enforcement purposes and in a manner that respects the privacy of our community under State and Federal law.
j. Complaints
i. There have been no complaints associated with this category of equipment.
k. Internal Audit:
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
12.Kinetic Breaching Tool (KBT) and Breaching Shotgun System: During crisis situations, Breaching Shotguns, Breaching Ammunition, and/or Kinetic Breaching Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
29 Equipment may become necessary to facilitate an entry into a specific location. It is critical the point of entry is breached quickly and as safely as possible. A quick and effective breach is one key to a successful tactical mission. In some instances, this equipment may be required to provide an added degree of safety and tactical advantage to accomplish a mission.
a. Current Inventory Description, Quantity, Capabilities, and Purchase Cost i. Kinetic Breaching Tool, cost: $10,000.00 each, quantity: 2. Kinetic Breaching Equipment assists in breaching/opening doors that cannot be opened with traditional handheld rams or not otherwise penetrable by conventional or mechanical breaching. This equipment may be used to defeat door locks, bolts, cross-bolts, and hinges.
b. Proposed Description, Quantity, Capabilities, and Cost i. No new proposals for 2025-2026.
c. Purpose
i. This equipment is necessary to allow Santa Maria Police Department Officers to breach doors where traditional handheld rams would be ineffective primarily during hostage rescue situations or other exigent circumstances where conventional breaching would not be practical or effective.
d. Authorized Use
i. Only assigned operators who have completed the required training shall be permitted to operate the breaching equipment. The Incident Commander establishes specific operational use. e. Life Span
i. 10+ years.
f. Fiscal Impact
i. Kinetic Breaching Tool: Approximately $10,000 per unit to purchase. Maintenance is performed as needed, and the
associated costs vary.
ii. Breaching Shotgun System: Approximately $1,500 per shotgun to purchase and $4.50 per round to purchase. Maintenance is performed as needed, and the associated costs vary.
g. Financial Account
Santa Maria Police Department Attachment B
Annual Military Equipment Use Report
June 2025 – June 2026
30 ii. Santa Maria Police Council
h. Training
i. Kinetic Breaching Tool: SMPD SWAT Team officers received one day of training from a manufacturer representative on the operation of this equipment, followed by annual training for applicable Santa Maria Police Department Officers in the laws and policies surrounding the deployment of this equipment.
ii. Breaching Shotgun System: Completion of an 80- hour Commission on Peace Officer Standards and Training (POST) certified SWAT school, followed by annual training for applicable Santa Maria Police Department SWAT Team Officers in the laws and policies surrounding the deployment of this equipment. i. Legal and Procedural Rules
i. SMPD shall only utilize this equipment for official law enforcement purposes, in accordance with state and federal law, and applicable Department policy.
j. Complaints
i. There have been no complaints associated with this category of equipment.
k. Internal Audit:
i. The Department conducted an internal audit and determined there were no violations of the Military Equipment Use Policy with this category of equipment.
Summary of Military Equipment
The inventory of military equipment, particularly consumable material (diversionary devices, various munitions, chemical agents, smoke canisters, etc.), fluctuates regularly.
Fluctuation is based on various factors, including but not limited to operational usage, operational deterioration, training, maintenance, expiration, and replenishment guidelines. The Santa Maria Police Department is committed to transparency in disclosing its military equipment inventory and related information to our community and elected officials in compliance with the law.
Policy
707
Santa Maria Police Department
Policy Manual
Copyright Lexipol, LLC 2026/05/11, All Rights Reserved.
Published with permission by Santa Maria Police Department Military Equipment - 1
Military Equipment
707.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, use, and reporting requirements of military equipment in compliance with Chapter 12.8 of Division 7 of Title 1 of the California Government Code (Sections 7070-7075) and shall be known as the City's "Military Equipment Use Policy" or "the Policy."
707.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):
Governing body – The elected or appointed body that oversees the Department.
Military equipment – A wide variety of items as defined by California Government Code Section 7070, subsections (c)(1) through (c)(16).Includes but is not limited to the following:
(a) Unmanned, remotely piloted, powered aerial or ground vehicles. (b) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.
However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(c) High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision. (d) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
(e) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (f) Weaponized aircraft, vessels, or vehicles of any kind. (g) Battering rams, slugs, and breaching apparatuses that are explosive in nature.
However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this section.
This does not include a handheld, one-person ram.
(h) Firearms of.50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(i) Ammunition of.50 caliber or greater. However, standard issue shotguns ammunition is specifically excluded from this subdivision.
(j) Specialized firearms and ammunition of less than .50 caliber, including assault weapons as identified and defined in Penal Code § 30510 and Penal Code §30515, with the exception of standard-issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.
(k) Any firearm or firearm accessory that is designed to launch explosive projectiles.
Attachment C
Santa Maria Police Department
Policy Manual
Military Equipment
Copyright Lexipol, LLC 2026/05/11, All Rights Reserved.
Published with permission by Santa Maria Police Department Military Equipment - 2
(l) "Flashbang" grenades and explosive breaching tools, "tear gas", and "pepper balls," excluding standard, service-issued handheld pepper spray. (m) Taser Shockwave, microwave weapons, water cannons, and Long-Range Acoustic Device (LRAD).
(n) The following projectile launch platforms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SIM) weapons.
(o) Any other equipment as determined by a governing body or a state agency to require additional oversight.
(p) Notwithstanding paragraphs (1) through (15), "military equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
707.2 POLICY
It is the policy of the Santa Maria Police Department that members of this department comply with the provisions of Government Code § 7070-7075 and this Military Equipment Use Policy with respect to military equipment. The Military Equipment Use Policy will safeguard the public's welfare, safety, civil rights, and civil liberties.
707.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Santa Maria Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
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Policy Manual
Military Equipment
Copyright Lexipol, LLC 2026/05/11, All Rights Reserved.
Published with permission by Santa Maria Police Department Military Equipment - 3
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
707.4 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the Military Equipment Use Policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed Military Equipment Use Policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071).
The Military Equipment Use Policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 707.5 COORDINATION WITH OTHER JURISDICTIONS
This policy recognizes the need for agencies to provide assistance to each other, whether in ongoing combined or regional operations, occasional planned operations, or in exigent circumstances. Where applicable to the provisions of Government Code § 7070 through § 7075, such assisting agencies must comply with their respective military equipment use policies when rendering assistance.
707.6 ANNUAL REPORT
Upon approval of a Military Equipment Use Policy, the Chief of Police or the authorized designee shallsubmit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).
Santa Maria Police Department
Policy Manual
Military Equipment
Copyright Lexipol, LLC 2026/05/11, All Rights Reserved.
Published with permission by Santa Maria Police Department Military Equipment - 4
The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(a) A summary of how the military equipment was used and the purpose of its use. (b) A summary of any complaints or concerns received concerning the military equipment. (c) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (d) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (e) The quantity possessed for each type of military equipment. (f) If the Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
The Chief of Police or the authorized designee shallalso make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 707.7 MILITARY EQUIPMENT USE CONSIDERATIONS
1. The military equipment acquired and authorized by the Department is:
(a) Necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
(b) Reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
2. Military equipment shall only be used by a Department employee after applicable training, including any course required by the Commission on Peace Officer Standards and Training, has been completed, unless exigent circumstances arise.
707.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the shall hold at least one well-publicized and conveniently located community engagement meeting, at which they should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
707.9 USE IN EXIGENT CIRCUMSTANCES
In exigent circumstances and with the approval of the Chief of Police or his/her designee, the Police Department may acquire, borrow and/or use military equipment that is not included in the Military Equipment Use Policy. If the Police Department acquires, borrows, and/or uses military equipment in exigent circumstances, in accordance with this section, it must take all of the following actions:
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Policy Manual
Military Equipment
Copyright Lexipol, LLC 2026/05/11, All Rights Reserved.
Published with permission by Santa Maria Police Department Military Equipment - 5
(a) Provide written notice of that acquisition or use to the City Council within 30 days following the commencement of such exigent circumstance, unless such information is confidential or privileged under local, state or federal law. (b) If it is anticipated that the use will continue beyond the exigent circumstance, submit a proposed amended Military Equipment Use Policy to the City Council within 60 days after the initial notification to the City Council, and receive approval, as applicable, from the City Council.
(c) Include the military equipment in the Department's next annual military equipment report.
707.10 POLICY COMPLIANCE
(a) Department supervisors and managers will ensure that all Department members comply with this policy. The Professional Standards Lieutenant will conduct a review of Department compliance annually in preparation for the annual report. The Chief of Police or designee will be notified of any policy violations and, if needed, the violation(s) will be administratively investigated in accordance with Department policy.
All instances of non-compliance will be reported to City Council via the annual military equipment report.
(b) Any member of the public can register a question or concern regarding military use equipment by contacting the Santa Maria Police Department's Professional Standards Lieutenant via the department email ([email protected]), in person, or telephone, (805) 928-3781 x2297. A response to the question or concern shall be completed by the Department in a timely manner.
(c) Any member of the public can submit a complaint to any member of the Department and in any form (i.e. in person, telephone (805) 928-3781 ext. 2297, email [email protected]). Once the complaint is received, it should be routed to the Professional Standards Lieutenant in accordance with Department policy. 707.11 MAINTENANCE OF MILITARY EQUIPMENT SUPPLY LEVELS
When military equipment is deemed inoperable, or has been consumed (munitions, gas, etc.), it can be replaced with like kind equipment up to the quantity level authorized by City Council. 707.12 MILITARY EQUIPMENT INVENTORY
All military use equipment kept and maintained by the Department shall be cataloged in a way which addresses each of the following requirements:
(a) The manufacturers' description of the equipment.
(b) The capabilities of the equipment.
(c) The purposes and authorized uses for which the Department proposes to use the equipment.
(d) The expected lifespan of the equipment.
(e) The fiscal impact of the equipment, both initially and for on-going maintenance.
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Policy Manual
Military Equipment
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Published with permission by Santa Maria Police Department Military Equipment - 6
(f) The quantity of the equipment, whether maintained or sought.
The following attachment, which is incorporated herein by reference, contains a list of qualifying equipment for the Department:
See attachment: AB 481 Inventory 2022 Revised (attachment).pdf
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: June 16, 2026
SUBJECT: Adoption of a Resolution Authorizing a Grant of Easement to Pacific Gas & Electric Company for Utility Infrastructure Associated with the ForeFront Solar Project
Description:
The City Council will consider adopting a Resolution granting Pacific Gas & Electric Company (PG&E) an easement on City-owned property to support utility infrastructure improvements associated with the ForeFront solar project.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.
RECOMMENDATION:
1. Adopt a Resolution authorizing an Easement Deed to Pacific Gas & Electric Company for a portion of City-owned property identified as APN 123-280-026 for utility infrastructure improvements associated with the ForeFront solar project; and
2. Authorize the City Manager, or designee, to execute the Easement Deed and any related documents necessary; and
3. Direct City Clerk’s Office to send to County for recordation.
BACKGROUND:
The City is coordinating with ForeFront Power and Pacific Gas & Electric Company (PG&E) on the development and installation of a solar energy system intended to support City operations and advance renewable energy and sustainability goals. As part of the project, PG&E is required to install utility infrastructure necessary to provide electrical service and interconnection improvements associated with the solar installation.
PG&E has requested that the City grant a utility easement on a portion of City-owned property identified as APN 123-280-026. The easement will allow PG&E to install, operate, inspect, maintain, repair, replace, and remove underground and aboveground utility facilities and associated equipment necessary to support the project. 2 DISCUSSION:
The requested easement will provide PG&E with the legal authority necessary to construct and maintain utility infrastructure associated with the ForeFront solar project.
The easement consists of a 10-foot-wide corridor centered on the utility facilities as installed and includes rights of ingress and egress for PG&E personnel and equipment.
The easement will allow PG&E to install and maintain facilities used for the distribution of electric energy, conveyance of gas, communications, and other public utility purposes.
These improvements are necessary to support the electrical service upgrades and infrastructure required for the solar project and future utility operations.
In addition, the easement grants PG&E the ability to perform vegetation management activities within and adjacent to the easement area as necessary to maintain safe operation of utility facilities and comply with applicable state and federal regulations. The City will retain ownership of the underlying property; however, certain restrictions will apply within the easement area to prevent construction or activities that could interfere with PG&E facilities.
Granting the easement is necessary to facilitate the completion, operation, and long-term maintenance of utility infrastructure associated with the ForeFront solar project.
Alternative(s)
City Council may choose to deny the request to grant the easement. However, this alternative is not recommended, as denial may prevent PG&E from completing the utility infrastructure improvements necessary to support the ForeFront solar project and provide reliable utility service to the site.
Fiscal Considerations
The proposed easement will result in no direct fiscal impact to the City. Utility infrastructure improvements associated with the project are being coordinated through PG&E and the ForeFront solar project agreements. Granting the easement will not create any additional operational or maintenance costs for the City.
Impact on the Community
The proposed easement supports the City’s renewable energy and sustainability objectives by facilitating utility infrastructure improvements necessary for the ForeFront solar project. The easement affects a limited portion of City-owned property and is not anticipated to impact public access, City services, or surrounding properties.
ATTACHMENT(S)
A. Resolution
B. Easement Deed
Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA,…
AUTHORIZING AN EASEMENT DEED TO PACIFIC GAS &
ELECTRIC COMPANY FOR A PORTION OF CITY-OWNED
PROPERTY IDENTIFIED AS APN 123-280-026 FOR UTILITY
INFRASTRUCTURE IMPROVEMENTS ASSOCIATED WITH
THE FOREFRONT SOLAR PROJECT
WHEREAS, the City of Santa Maria ("City") is coordinating with ForeFront Power and Pacific Gas & Electric Company ("PG&E") on the installation of a solar energy system and associated utility infrastructure improvements; and WHEREAS, PG&E has requested a utility easement across a portion of Cityowned property identified as APN 123-280-026 for the installation, operation, inspection, maintenance, repair, replacement, and removal of underground and aboveground utility facilities, together with rights of ingress and egress; and WHEREAS, the easement area consists of a 10-foot-wide strip as more particularly described in the Easement Deed; and
WHEREAS, the requested easement is necessary to support utility infrastructure improvements associated with the ForeFront solar project and to allow PG&E to provide safe, reliable, and ongoing utility service to the site.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. The City Council hereby approves and authorizes the grant of an easement to Pacific Gas & Electric Company across a portion of City-owned property identified as APN 123-280-026 for utility infrastructure purposes; and SECTION 2. Authorize the City Manager, or designee, to execute the Easement Deed and any related documents necessary to implement this Resolution; and SECTION 3. The City Council does hereby further authorize the Chief Deputy City Clerk to arrange for the recordation of the grant deed and easement deed with the County Clerk-Recorder; and
SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of June 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
Distribution Electric and Gas Easement Version 1.2 (Rev. 03/26) RECORDING REQUESTED BY AND RETURN TO:
PACIFIC GAS AND ELECTRIC COMPANY
300 Lakeside Drive, Suite 210
Oakland, CA 94612
Attn: Land Rights Library
Location: City/Uninc______________________
Recording Fee $_____________________________
Document Transfer Tax $ __________
[ ] This is a conveyance where the consideration and
Value is less than $100.00 (R&T 11911).
[ ] Computed on Full Value of Property Conveyed, or
[ ] Computed on Full Value Less Liens
& Encumbrances Remaining at Time of Sale
[ ] Exempt from the fee per GC 27388.1 (a) (2); This
document is subject to Documentary Transfer Tax
Signature of declarant or agent determining tax
(SPACE ABOVE FOR RECORDER'S USE ONLY)
LD# 3410-34-11511 EASEMENT DEED
CITY OF SANTA MARIA, a municipal corporation
(“Grantor”), hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation (“Grantee”), the right from time to time to excavate for, construct, reconstruct, install, replace (of initial or any other size), remove, maintain, inspect and use facilities of the type hereinafter specified, together with a right of way therefor, within the easement area set forth below, and also ingress thereto and egress therefrom, over and across the lands of Grantor situated in the City of Santa Maria, County of Santa Barbara, State of California, described as follows:
(APN 123-280-026)
LOT 1 in the Hacienta Lot Line Adjustment, Tract 5625 recorded as Document Number 1990-081761, Santa Barbara County Records.
The facilities and easement area are described as follows:
Underground and aboveground facilities, appurtenances, and associated equipment, as Grantee deems necessary, for the distribution of electric energy, conveyance of gas, communication, and other public utility purposes, all to be located within the strip of land described as follows:
A strip of land of the uniform width of 10 feet, lying 5 feet on each side of the alignment of the facilities as initially installed hereunder. The approximate location of said facilities is shown upon Grantee’s Drawing No. 35579081 attached hereto and made a part hereof.
Grantee agrees that on receiving a request in writing, it will, at Grantor’s expense, survey, prepare and record a “Notice of Final Description” referring to this instrument and setting forth a description of said strip of land.
Attachment B
Distribution Electric and Gas Easement Version 1.2 (Rev. 03/26) Grantor further grants to Grantee the right, from time to time, to trim or to cut down, without Grantee paying compensation, any and all trees and brush now or hereafter within said easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations.
Grantor also grants to Grantee the right to use such portion of said lands contiguous to said easement area as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance and inspection of said facilities.
Grantor hereby covenants and agrees not to place or construct, nor allow a third party to place or construct, any building or other structure, or store flammable substances, or drill or operate any well, or construct any reservoir or other obstruction within said easement area, or diminish or substantially add to the ground level within said easement area, or construct any fences that will interfere with the maintenance and operation of said facilities.
Grantor further grants to Grantee the right to apportion to another public utility (as defined in Section 216 of the California Public Utilities Code) the right to construct, reconstruct, replace, remove, maintain, inspect, and use the communications facilities within said easement area including ingress thereto and egress therefrom.
The legal description herein, or the map attached hereto, defining the location of this utility easement, was prepared by Grantee pursuant to Section 8730(c) of the Business and Professions Code.
This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land.
Dated: __________________, _______.
CITY OF SANTA MARIA, a munipal corporation
_____________________________________________
By:
Print Name:______________________________
Title:____________________________________
I hereby certify that a resolution was adopted on the ____ day of _________, 20____, by the _____________________________________ authorizing the foregoing grant of easement.
By__________________________________ Title________________________________ Attachment B
Distribution Electric and Gas Easement Version 1.2 (Rev. 03/26) State of California
County of )
On __________________________, before me, Notary Public,
Insert name
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
(Seal)
Signature of Notary Public
CAPACITY CLAIMED BY SIGNER
[ ] Individual(s) signing for oneself/themselves
[ ] Corporate Officer(s) of the above named corporation(s) [ ] Trustee(s) of the above named Trust(s)
[ ] Partner(s) of the above named Partnership(s)
[ ] Attorney(s)-in-Fact of the above named Principal(s) [ ] Other
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
Attachment B
Applicant:
SECTION TOWNSHIP RANGE MERIDIAN
SCALE DATE
CITY OF:
PG&E DIVISION AUTHORIZ DRAWING NO.
COUNTY OF:
F.B.: DR.BY: CH.BY:
UNLESS OTHERWISE SHOWN ALL COURSES EXTEND TO OR ALONG BOUNDARIES OR LINES
PLAT MAP
REFERENCES
15 10N 34W SBM
Los Padres 129085207 35579081
N/A m22f a7ho
City of Santa Maria 1"-30' 4/4/26
UU3906
Santa Barbara Santa Maria
Legend
Approximate Location
CL 10' Utility Easement
CYPRESS ST PINE ST
L.L.A. - O.R.
1990-081761
PARCEL 1
TOWNCENTER WEST II
PARCEL MAP TRACT 5522
41-PM-90
PARCEL 2
TOWNCENTER WEST II
PARCEL MAP TRACT 5522
41-PM-90
City of Santa Maria
APN: 123-280-026
LOT 1
Property Line
Easement Delineation
Grantor's Property Line
New Electrical Box
Attachment B
Distribution Electric and Gas Easement Version 1.2 (Rev. 03/26) Attach to LD: 3410-34-11511
Area, Region or Location: 4
Land Service Office: San Luis Obispo
Line of Business: Electric Distribution (43)
Business Doc Type: Easements
MTRSQ: 34.10.34.15.11,
FERC License Number:
PG&E Drawing Number: 35579081
Plat No.: UU3906
LD of Affected Documents:
LD of Cross Referenced Documents:
Type of interest: Electric Underground Easements (4), Utility Easement (86) SBE Parcel:
% Being Quitclaimed:
Order or PM: 35579081
JCN:
County: Santa Barbara
Utility Notice Number:
851 Approval Application No: ;Decision:
Prepared By: m22f
Checked By: a7ho
Approved By:
Revised by:
Attachment B
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: June 16, 2026
SUBJECT: Adoption of a Resolution Approving Award of Construction Contract to CalPortland Construction for the Mahoney and Black Road Paving 2026 Project (Bid No. 2026-03)
Description:
The City Council will consider adopting a Resolution awarding a construction contract to CalPortland Construction for the Mahoney and Black Road Paving 2026 Project (Bid No. 2026-03). The project includes pavement rehabilitation improvements on Mahoney Road and Black Road, including roadway grinding, asphalt paving, striping, pavement markings, traffic control, and related work necessary to improve roadway conditions and extend the service life of the pavement.
Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing Facilities of the California Environmental Quality Act (CEQA) State Guidelines because the project consists of roadway rehabilitation and maintenance of existing public facilities.
RECOMMENDATION:
1. Adopt a Resolution awarding a Construction Agreement to CalPortland Construction for the Mahoney and Black Road Paving 2026 Project, Bid No. 2026- 03, in the amount of $1,987,998; and
2. Authorize the City Manager, or designee, to execute the agreement and any future amendments or change orders necessary, provided such amendments are within the scope of the project and consistent with the adopted project budget; and
3. Authorize the City Manager, or designee, to execute necessary project amendments to the agreement not to exceed the contingency amount.
BACKGROUND:
The Mahoney and Black Road Paving 2026 Project is part of the City's ongoing pavement preservation program intended to maintain and improve roadway infrastructure throughout the community.
The project includes pavement grinding and roadway rehabilitation along portions of Mahoney Road, from the Tanglewood Community limit to Betteravia Road, and Black Road, from Betteravia Road to the southerly Windset Farms driveway. Work includes placement of new asphalt concrete pavement, restoration of pavement striping and 2 markings, traffic control, and related improvements necessary to extend the useful life of the roadway network. The project is funded through the City's Capital Improvement Program and transportation-related funding sources designated for pavement maintenance and rehabilitation.
DISCUSSION:
The project was publicly advertised through the City's e-Procurement Portal, PlanetBids, and a Notice Inviting Bids was published in accordance with City purchasing requirements. Bids were received electronically and publicly opened on June 10, 2026.
A summary of the top three bids received is as follows:
Bidder Total Bid Amounts
CalPortland Construction $1,987,998.00
TORO ENTERPRISES, INC. $2,062,520.80
Mission Paving Inc. $2,193,699.00
A detailed bid tabulation is attached as Attachment B. Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458. The lowest responsive bidder, CalPortland Construction, has successfully completed similar projects. Public Works Staff verified references and determined the firm is qualified to perform the work.
Alternative(s)
The City Council may approve the award of the contract to the lowest responsive and responsible bidder as recommended. Alternatively, the City Council may reject all bids and direct staff to re-advertise the project; however, this action is not recommended because the procurement process was properly followed and delaying the project could result in increased construction costs and further deterioration of the roadway surface.
Fiscal Considerations
Funding for the Mahoney and Black Road Paving 2026 Project is included in the Fiscal Year 2026-27 Capital Improvement Program budget. The total construction contract amount is $1,987,998. Sufficient funds are available within the project budget to complete the work, including construction contingencies, inspection, and project administration costs.
Item Amount
Construction Contract Award (CalPortland Construction) $1,987,998.00 Materials Testing (estimated) $45,000.00
Public Works Interdepartmental Billing (estimated) $100,000.00 Project Total $2,132,998.00
Total Project Contingency $270,000.00
Project Grand Total $2,402,998.00
3 Impact on the Community
The project will improve roadway conditions on Mahoney Road and Black Road, resulting in a smoother driving surface, enhanced safety, and reduced long-term maintenance costs. Completion of the project will help preserve critical transportation infrastructure and improve mobility for residents, businesses, and agricultural operations in the area.
ATTACHMENT(S)
A. Resolution
B. Detailed Bid Results
C. Agreement
Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
AWARDING A CONSTRUCTION AGREEMENT
TO CALPORTLAND CONSTRUCTION FOR
THE MAHONEY AND BLACK ROAD PAVING 2026
BID NO. 2026-03 IN THE AMOUNT OF $1,987,998
WHEREAS, the City of Santa Maria solicited bids for the Mahoney and Black Road Paving 2026 Project, Bid No. 2026-03, in accordance with applicable laws and City procurement requirements; and
WHEREAS, the City of Santa Maria duly advertised the Mahoney and Black Road Paving 2026 Project through the City's e-Procurement Portal, PlanetBids, and a Notice Inviting Bids was published in compliance with applicable provisions of the California Public Contract Code. The City received 6 bids, which were publicly opened on June 10, 2026; and
WHEREAS, CalPortland Construction submitted the lowest responsive and responsible bid in the amount of $1,987,998; and
WHEREAS, the Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing Facilities of the California Environmental Quality Act State Guidelines because the project consists of maintenance and rehabilitation of existing roadway facilities.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. Authorize the award of a Construction Agreement with CalPortland Construction for the Mahoney and Black Road Paving 2026 Project, Project No. 2026-03, in the amount of $1,987,998, in a form approved by the City Attorney, and to take all actions necessary to implement this resolution.
SECTION 2. Authorize the City Manager, or designee, to further execute the Agreement and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget.
SECTION 3. Authorize the City Manager, or designee, to execute necessary project amendments to the Agreement not to exceed the contingency amount.
SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent Attachment A
of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of June 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
City of Santa Maria
Submissions for Solicitation MAHONEY AND BLACK ROAD PAVING 2026 (2026-03) Issued on 05/15/2026
Submissions Due on June 10, 2026 2:00 PM (PDT)
Line Totals (Unit Price * Quantity)
Item Description Unit Quantity CalPortland Construction TORO ENTERPRISES, INC. Mission Paving Inc. Griffith Company Granite Construction Company Apodaca Paving Inc 1 Construction Coordination LS 1 $17,000.00 $40,000.00 $7,500.00 $50,000.00 $12,000.00 $25,000.00 2 Mobilization and Demobilization LS 1 $19,000.00 $30,000.00 $7,500.00 $118,960.00 $222,348.75 $27,500.00 3 Traffic Control LS 1 $116,000.00 $84,000.00 $51,500.00 $84,315.25 $200,000.00 $95,000.00 4 Asphalt Concrete Ton 11980 $1,569,380.00 $1,647,968.80 $1,797,000.00 $1,653,240.00 $1,743,090.00 $1,916,800.00 5 Grind and Removal SQFT 461150 $193,683.00 $142,956.50 $230,575.00 $221,352.00 $262,855.50 $368,920.00 6 Asphalt Concrete Dike LF 200 $4,200.00 $5,600.00 $6,000.00 $7,000.00 $9,000.00 $4,000.00 7 Rumble Strip LF 10415 $10,415.00 $52,075.00 $22,913.00 $13,539.50 $15,622.50 $20,830.00 8 Rock Slope Protection - Class II Ton 45 $9,045.00 $11,565.00 $22,500.00 $12,825.00 $11,250.00 $22,500.00 9 Striping Detail - 22 LF 9170 $22,925.00 $19,715.50 $18,340.00 $16,047.50 $16,047.50 $27,510.00 10 Striping Detail - 24 LF 2955 $2,955.00 $3,398.25 $6,501.00 $5,910.00 $5,910.00 $5,910.00 11 Striping Detail - 27B LF 18995 $18,995.00 $23,743.75 $18,995.00 $16,145.75 $16,145.75 $33,241.25 12 Striping Detail - 38A LF 480 $2,400.00 $768.00 $2,520.00 $2,400.00 $2,400.00 $2,880.00 13 Markings SQFT 100 $2,000.00 $730.00 $1,855.00 $1,000.00 $1,000.00 $2,500.00 Total $1,987,998.00 $2,062,520.80 $2,193,699.00 $2,202,735.00 $2,517,670.00 $2,552,591.25 Attachment B
Attachment C
AGREEMENT
THIS AGREEMENT, made and entered into this 16th day of June 2026, by and between CalPortland Construction, hereinafter referred to as "Contractor," and the City of Santa Maria in the County of Santa Barbara, California, hereinafter referred to as "Owner." WITNESSETH:
That for and in consideration of the promises and agreements hereinafter made and exchanged, Owner and Contractor agree as follows:
1. That Contractor shall complete the work generally described as follows: Mahoney and Black Road Paving 2026 (PW Bid No. 2026-03), in accordance with the Contract Documents therefore, adopted by the City Council, of Owner, as prepared by City of Santa Maria.
2. That Owner will pay Contractor progress payments and the final payment, in accordance with the provisions of the contract documents, with warrants drawn on the appropriate fund or funds as required, at the prices bid on the proposal form accepted by Owner and set forth in this agreement.
Total Bid of ONE MILLION NINE HUNDRED EIGHTY-SEVEN THOUSAND NINE HUNDRED NINETY-EIGHT DOLLARS AND ZERO CENTS.
Contract Price in Figures $1,987,998.00
3. Contractor agrees to complete said work within the contract time of forty-five (45) working days, from the day following the issuance of the Notice to Proceed, and approved extensions thereof, to the satisfaction of Owner before final payment is made.
4. Time is of the essence on this contract.
5. It is mutually understood and agreed that time is of the essence of this agreement and that it is difficult to ascertain the amount of damages required to properly compensate Owner for failure by Contractor to comply with all the contract requirements within the time fixed in the agreement.
In accordance with California Government Code, Section 53069.85, the amount of liquidated damages to be paid to Owner for each day completion is delayed beyond the time for completion, shall be five hundred ($500) dollars. Contractor hereby acknowledges that it has reviewed said provisions relating to liquidated damages and the amount thereof and accepts the same as being reasonable under the circumstances and as a material part of the consideration for this contract. Contractor also acknowledges that progress payments made after the scheduled completion date do not constitute a waiver of liquidated damages.
Attachment C
6. That, in accordance with Section 1774 of the California Labor Code, Contractor will pay, and will require subcontractors to pay, employees on the project a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, contained in or referenced in the contract documents.
7. That, in accordance with Section 1775 of the California Labor Code, Contractor shall forfeit to Owner, as a penalty, not more than two hundred dollars ($200) for each day, or portion thereof, for each worker paid, either by Contractor or any subcontractor, less than the prevailing rates as determined by the Director of the California Department of Industrial Relations for the work.
8. That, in accordance with Section 1777.5 of the Labor Code, this agreement fixes the responsibility of compliance with said Section 1777.5 for all apprenticeable occupations with the prime Contractor.
9. That, except as provided in Section 1815 of the California Labor Code, in the performance of the work not more than eight (8) hours shall constitute a day's work, and not more than forty (40) hours shall constitute a week's work; that Contractor shall not require more than eight (8) hours of labor in a day nor more than forty (40) hours of labor in a week from any person employed by Contractor or any subcontractor; that Contractor shall conform to Division 2, Part 7, Chapter 1, Article 3 (Section 1810, et seq.) of the California Labor Code; and that Contractor shall forfeit to Owner, as a penalty, the sum of twenty-five dollars ($25) for each worker employed in the execution of the work by Contractor or any subcontractor for each day during which any worker is required or permitted to labor more than eight (8) hours in violation of said Article 3.
10. That Contractor shall carry workers' compensation insurance and require subcontractors to carry workers' compensation insurance as required by the California Labor Code.
11. That Contractor shall have furnished, prior to execution of the contract, three bonds approved by Owner: (1) the faithful performance bond in the amount of one-hundred percent (100%) of the contract price, to guarantee the faithful performance of the work; (2) the labor and material bond in the amount of one-hundred percent (100%) of the contract price, to guarantee payment of all claims for labor and materials furnished; and (3) the guarantee and defective material bond in the amount of ten percent (10%) of the contract price, to guarantee the one year maintenance of public improvements.
This contract shall not become effective until such bonds are supplied to and approved by Owner.
12. That Contractor, prior to execution of the contract shall comply with the following Department of Industrial Relations requirements.
1. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with Attachment C
limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
2. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
3. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
13. That this agreement, by reference, includes the contract documents defined in Document 00700, General Conditions.
14. That Contractor agrees to devote the time necessary to perform the services set forth in this agreement in an efficient and effective manner. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.
15. The agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this section shall be construed as consent by City to any assignment of this agreement or any interest in this agreement.
(REMAINDER OF PAGE LEFT INTENTIONALLY BLANK.)
Attachment C
IN WITNESS WHEREOF, said Contractor and the Mayor of Santa Maria, by Resolution No. of the City Council, of Owner thereunto duly authorized, have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written.
CONTRACTOR: Main Line Engineering
Construction, Inc.
___________________________
Derek Todd
VP/Construction General Manager
OWNER: City of Santa Maria, a
Municipal Corporation
Brett Fulgoni
Director of Public Works
ATTEST:
Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
Risk Manager
_______________________________
City Attorney
Attachment C
EXHIBIT “A”
INSURANCE REQUIREMENTS
Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Provider, his/her agents, representatives, or employees. If the Provider maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Provider.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.
2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Provider has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the Provider's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.
5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.
Attachment C
B. Minimum Limits of Insurance
Provider shall maintain limits no less than:
1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: Statutory limits.
4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.
5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.
6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.
C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City.
The City may require the Provider to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.
D. Other Insurance Requirements
The liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Provider including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the Attachment C
form or an endorsement to the Provider’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).
2. For any claims related to this project, the Provider's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Provider's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.
4. Provider hereby grants to City a waiver of any right to subrogation which any insurer of said Provider may acquire against the City by virtue of the payment of any loss under such insurance. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be
before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not
replaced with another claims-made policy form with a
Retroactive Date prior to the contract effective date, the Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Attachment C
F. Verification of Coverage
Provider shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Provider’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
G. Special Risks or Circumstances
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Dennis Smitherman, Interim Director of Recreation and Parks DATE: June 16, 2025
SUBJECT: Adoption of a Resolution Approving Alexander “Alex” Posada as Eligible for Naming Consideration of a City Park or Facility Description:
The City Council consider adopting a Resolution approving the naming of a City facility in honor of Alexander “Alex” Posada.
RECOMMENDATION:
Adopt a Resolution approving the placement of Alexander “Alex” Posada on the City’s eligibility/resource list for future park, trail, and facility naming consideration.
BACKGROUND:
The City of Santa Maria maintains an eligibility/resource list of individuals whose contributions to the Santa Maria Valley may merit consideration for future naming of City parks, facilities, trails, and other recreational assets. Placement on this list does not name a specific facility, park, or trail, but instead identifies individuals whose service and contributions may warrant future consideration under the City’s established naming process.
The City’s facility naming criteria provide that individuals considered for such recognition should demonstrate meaningful contributions in one or more of the following areas:
leadership in community affairs, community volunteerism, role model/mentor for others, and/or community enrichment.
The Recreation and Parks Commission is authorized to receive community input and make recommendations to the City Council regarding individuals for inclusion on the eligibility/resource list. At its regular meeting on Tuesday, February 10, 2026, the Recreation and Parks Commission considered this matter and approved a recommendation that Alexander “Alex” Posada be placed on the City’s eligibility/resource list for future naming consideration.
DISCUSSION:
Based on staff review and application of the City’s naming criteria, Alexander “Alex” Posada meets multiple categories for nomination, including leadership in community affairs, community volunteerism, service as a role model and mentor, and contributions 2 to community enrichment. Mr. Posada has demonstrated sustained leadership and service benefiting the Santa Maria community.
The action before the City Council is limited to whether Mr. Posada should be added to the City’s eligibility/resource list. Approval of this item would not designate or approve the naming of any specific park, trail, facility, or other recreational asset. Any future naming action would be evaluated separately and would require additional review and approval in accordance with City policy.
Alternative(s)
The City Council has the following alternatives:
Adopt the Resolution approving the placement of Alexander “Alex” Posada on the City’s eligibility/resource list for future park, trail, and facility naming consideration.
Decline to adopt the Resolution, thereby not adding Mr. Posada to the eligibility/resource list at this time.
Provide alternative direction to staff, including referring the matter back for additional review or requesting further information prior to taking action.
Fiscal Considerations
There is no fiscal impact associated with adding an individual to the eligibility/resource list. Any future naming action would be evaluated separately at the time of consideration.
Impact on the Community
Approval of this item recognizes Alexander “Alex” Posada’s significant contributions to the Santa Maria community by placing his name on the City’s eligibility/resource list for future park, trail, and facility naming consideration. This action supports the City’s established process for acknowledging individuals whose leadership, volunteerism, mentorship, and community enrichment have had a positive impact on residents.
ATTACHMENT(S)
A. Resolution- Alex Posada Naming Facility
Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA,
APPROVING THE PLACEMENT OF ALEXANDER “ALEX” POSADA
ON THE CITY’S ELIGIBILITY/RESOURCE LIST FOR FUTURE
PARK, TRAIL, AND FACILITY NAMING CONSIDERATION
WHEREAS, the City of Santa Maria maintains an eligibility/resource list of individuals whose contributions to the Santa Maria Valley may merit consideration for future naming of City parks, facilities, trails, and other recreational assets; and WHEREAS, the City’s established facility naming criteria provide that individuals considered for such recognition should demonstrate meaningful contributions in one or more of the following areas: Leadership in Community Affairs, Community Volunteerism, Role Model/Mentor for Others, and/or Community Enrichment; and WHEREAS, the Recreation and Parks Commission is authorized to receive community input and make recommendations to the City Council regarding individuals for inclusion on the eligibility/resource list; and
WHEREAS, at its regular meeting of Tuesday, February 10, 2026, the Recreation and Parks Commission considered this matter and approved a recommendation that Alexander “Alex” Posada be placed on the City’s eligibility/resource list for future naming consideration; and
WHEREAS, Alexander “Alex” Posada has demonstrated sustained leadership and service benefiting the Santa Maria community; and
WHEREAS, based on staff review and application of the City’s naming criteria, Mr.
Posada meets multiple categories for nomination, including leadership in community affairs, community volunteerism, service as a role model and mentor, and contributions to community enrichment; and
WHEREAS, this action does not name a specific park, facility, or trail at this time, but instead approves inclusion of Mr. Posada on the City’s eligibility/resource list for potential future consideration, consistent with the City’s established process; and WHEREAS, there is no fiscal impact associated with adding an individual to the eligibility/resource list, and any future naming action would be evaluated separately at the time of consideration.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, as follows:
Attachment A
SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The City Council hereby approves the placement of Alexander “Alex” Posada on the City’s eligibility/resource list for future park, trail, and facility naming consideration.
SECTION 3. This resolution does not designate or approve the naming of any specific City park, trail, facility, or other recreational asset, and any such future action shall require separate review and approval in accordance with City policy.
SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 2nd day of June 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: June 16, 2026
SUBJECT: Consideration of Renaming Cesar E. Chavez Drive Description:
The City Council will receive a summary of community input gathered following the May 13, 2026, Town Hall meeting regarding the renaming of Cesar E. Chavez Drive and provide direction to staff on how to proceed.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Receive the community input summary for the renaming of Cesar E. Chavez Drive and provide direction to staff on next steps.
BACKGROUND:
On April 7, 2026, the City Council adopted Resolution No. 2026-50 declaring its intent to consider renaming Cesar E. Chavez Drive and directing staff to return with recommended replacement name options, a summary of public input, and an implementation plan.
As part of the public outreach process, the City of Santa Maria conducted a community town hall meeting on May 13, 2026, at 5:30 p.m. at Grogan Park, 1155 W. Rancho Verde, Santa Maria, California. The meeting was publicly noticed and provided residents, property owners, and stakeholders an opportunity to provide input regarding proposed replacement street names.
At the May 13, 2026, Town Hall, attendees expressed opposition to renaming Cesar E.
Chavez Drive and requested an extended community input period. In response, the Public Works Engineering Department mailed a bilingual community input letter to affected property owners and residents on May 15, 2026. The letter provided background on the potential renaming, presented the eligible veteran replacement name options, included a write-in option, and included an option to indicate a preference for retaining the current street name. Responses were accepted through May 28, 2026. 2 DISCUSSION:
Government Code Section 34091.1 authorizes the City Council to name and rename public streets by resolution. Consistent with Resolution No. 2026-50, staff facilitated public engagement prior to any final action by the Council.
Key outreach efforts included:
A publicly noticed town hall meeting held May 13, 2026, at Grogan Park Direct outreach to affected property owners and occupants along Cesar E. Chavez Drive
Collection of verbal and written comments during and following the meeting, including an extended written input period through May 28, 2026 Coordination with internal departments and external agencies regarding anticipated impacts
Following the Town Hall, the Public Works Engineering Department distributed a bilingual written preference form to residents and property owners along Cesar E. Chavez Drive.
The form offered the eligible veteran replacement name options, a write-in option, and an option to indicate a preference for retaining the current street name. The extended input period ran from May 15, 2026 through May 28, 2026. A total of 71 completed forms were received from residents along Cesar E. Chavez Drive; all respondents indicated a preference to retain the current street name.
Staff is presenting this information to the City Council for consideration and requests direction on how to proceed.
Alternative(s)
1. The City Council exercises its authority under Government Code Section 34091.1 and motions to rename Cesar E. Chavez Drive, selecting a replacement name from the previously approved list of eligible veteran names.
2. The City Council directs staff to conduct additional community outreach regarding the eligible veteran replacement names and return to the City Council with results for further consideration.
Fiscal Considerations
Costs associated with a street renaming would include signage replacement, administrative updates, mailing and notification efforts, and coordination with external agencies. These costs would be absorbed within existing departmental operating budgets where possible, with any incremental costs identified and tracked during implementation. 3 Impact on the Community
A street renaming would require residents, businesses, and property owners along the corridor to update addresses across mailing, utility, identification, and business records during a transition period. The City would coordinate with emergency services, the U.S.
Postal Service, utilities, and mapping providers to minimize disruption and maintain continuity of services.
ATTACHMENT(S)
A. Eligible Veteran Names List
B. Resolution No 2026-50
MEMO
Community Development Department
January 10, 2005
APPROVED STREET NAMES HONORING
SANTA MARIA AREA VETERANS LISTED AS
CASUALTIES DURING THE VIETNAM/IRAQ CONFLICTS
The City of Santa Maria and the Chamber of Commerce have established a list of approved street names for future streets to honor Veterans who were casualties during the Vietnam and Iraq conflicts.
Developers are encouraged to use any of these names as part of their project.
Cariveau Carrasco (Refugio, Tract 5909)
Castillo (Refugio, Tract 5909) Cowell
Derig Fernandez
Dressler (Eastridge, Tract 5939)
Fogg (Skyview Estates) Giovanacci
Hargraves Hickok (SB County project)
Holmes Meehan (Enos, Tract 6000)
Ontiveros
Pagaling (Existing Road in SB County) Peterson
Sanders (SB County project) Sapinoza
Schultz (SB County project) Siratt (Eastridge, Tract 5939) Spittler Swayze
Tognazzini (Existing Road in SB County) Twyford
Velasquez Vigil (SB County project)
Willingham (Eastridge, Tract 5939) Walker (Betteravia Plaza project) Updated: September 2024
Attachment A
RESOLUTION NO. 2026-50
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
DECLARING ITS INTENT TO RENAME
CESAR E. CHAVEZ DRIVE
WHEREAS, Cesar E. Chavez Drive is an existing public street within the City of Santa Maria; and
WHEREAS, pursuant to Government Code section 34091.1, the City Council has authority to name and rename City streets by resolution; and WHEREAS, the City Council finds it appropriate to reconsider whether continued use of the name Cesar E. Chavez Drive for a public street remains consistent with the values and interests of the City of Santa Maria and its community; and WHEREAS, the City Council has further considered the administrative and operational implications of a street renaming, including impacts to residents, property owners, businesses, emergency response coordination, postal and mapping systems, utilities, and public records; and
WHEREAS, the City Council desires to direct staff to return with recommended replacement name options, public outreach results, and an implementation plan before taking final action to rename the street.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. The City Council hereby declares its intent to rename Cesar E.
Chavez Drive.
SECTION 2. The City Council directs the City Manager, or designee, to return to the City Council with:
a. recommended replacement street name options;
b. a summary of public outreach and stakeholder input, including input from affected property owners and occupants, if any;
c. an implementation plan for the street name change, including agency coordination, notification procedures, signage replacement, and records updates; and SECTION 3. No final street renaming shall occur unless and until the City Council adopts a subsequent resolution establishing the replacement street name and effective date of the change.
SECTION 4. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent Attachment B
of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7th day of April 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM: _______________________________
City Attorney
APPROVED AS TO CONTENT: _______________________________ Department Director _______________________________
City Manager
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.
CITY OF SANTA MARIA )
I, Donna G. Schwartz, Chief Deputy City Clerk of the City of Santa Maria, hereby certify that the foregoing Resolution, being Resolution No. 2026-50 which was duly passed and approved by the City Council of the City of Santa Maria at a regular meeting of said Council held on the 7
th day of April 2026, and that said Resolution was adopted by the following vote:
AYES: Councilmembers Aguilera, Soto, Mayor Pro Tem Flores, and Mayor Patino
NOES: None
ABSENT: None
ABSTAIN: None
Chief Deputy City Clerk
City of Santa Maria
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: June 16, 2026
SUBJECT: Adoption of a Resolution and Presentation of the Santa Maria Downtown Multimodal Assessment Engagement Recap and Next Steps
Description:
The City Council will receive a presentation regarding the Santa Maria Downtown Multimodal Assessment (SMDMA) funded by Caltrans and consider adopting a Resolution accepting the concepts developed.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Adopt a Resolution accepting the concepts developed in the Santa Maria Downtown Multimodal Assessment, which recommends transportation improvements for State Route (SR) 166 (Main Street) between Pine Street and Miller Street, as well as SR 135 (Broadway) from Cook Street to Mill Street.
BACKGROUND:
Since June of 2025, Caltrans has been collaborating with the City of Santa Maria, the Santa Barbara Association of Governments (SBCAG), and Santa Maria Regional Transit (SMRT) on the development of the Santa Maria Downtown Multimodal Assessment (SMDMA). The SMDMA is a feasibility study that identifies practical multimodal enhancements through a collaborative process involving partner agencies, public feedback, and internal Caltrans units.
This assessment presents a strategic vision for multimodal improvements along State Route (SR) 166 (Main Street) and SR 135 (Broadway) within Downtown Santa Maria, focusing on approximately half a mile of each corridor where they intersect at the City’s core. The assessment builds off existing planning studies completed by the City of Santa Maria to identify project concepts aimed at enhancing Broadway and Main Street as multimodal corridors, improving accessibility and connectivity for all users to key destinations throughout downtown and its surrounding communities. 2 A Caltrans Assessment provides specific scope recommendations necessary to begin projects. Funding for this assessment is provided by Caltrans.
The following outreach activities have been completed and were designed to engage the community.
Assessment website (bilingual)- Santa Maria Downtown Multimodal Assessment Downtown Fridays
Machado Plaza events
Community surveys
Numerous partner meetings between the City, Caltrans, SBCAG, and SMRT DISCUSSION:
At the City Council meeting scheduled for June 16, 2026, Caltrans, in partnership with the City, will present the concepts developed as part of the Santa Maria Downtown Multimodal Plan. These conceptual designs were guided by existing planning documents, early community input, and partner feedback. It is important to note that these concepts are subject to further refinement throughout subsequent project phases.
Finally, establishing a shared maintenance agreement between the City and Caltrans ensures that responsibilities are clearly defined, facilitating smooth transitions into future project phases and ongoing stewardship of new infrastructure.
Following the City Council acceptance of concepts, Caltrans and the City will review and evaluate potential funding strategies for subsequent implementation phases.
Alternative(s)
City Council may deny the concepts developed in the Santa Maria Downtown Multimodal Assessment.
Fiscal Considerations
The SMDMA is supported by Caltrans funding.
Impact on the Community
Implementation of the recommendations in the SMDMA will assist the City’s effort to transform downtown into a more vibrant and attractive destination.
ATTACHMENT(S)
A. Resolution
B. Santa Maria Downtown Multimodal Assessment (SMDMA) Concepts Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA,
ACCEPTING THE CONCEPTS DEVELOPED IN THE
SANTA MARIA DOWNTOWN MULTIMODAL ASSESSMENT,
WHICH RECOMMENDS TRANSPORTATION IMPROVEMENTS
FOR STATE ROUTE (SR) 166 (MAIN STREET) BETWEEN PINE STREET AND MILLER STREET, AS WELL AS SR 135 (BROADWAY)
FROM COOK STREET TO MILL STREET
WHEREAS, the Santa Maria Downtown Multimodal Assessment (SMDMA) is supported through California Department of Transportation (Caltrans) funding; and WHEREAS, since June of 2025, Caltrans has been collaborating with the City of Santa Maria, the Santa Barbara Association of Governments (SBCAG), and Santa Maria Regional Transit (SMRT) on the development of the Santa Maria Downtown Multimodal Assessment (SMDMA); and
WHEREAS, the SMDMA is a feasibility study that identifies practical multimodal enhancements through a collaborative process involving partner agencies, public feedback, and internal Caltrans units; and
WHEREAS, this assessment presents a strategic vision for multimodal improvements along State Route (SR) 166 (Main Street) and SR 135 (Broadway) within Downtown Santa Maria, focusing on approximately half a mile of each corridor where they intersect at the City’s core; and
WHEREAS, the assessment builds off existing planning studies completed by the City of Santa Maria to identify project concepts aimed at enhancing Broadway and Main Street as multimodal corridors, improving accessibility and connectivity for all users to key destinations throughout downtown and its surrounding communities; and WHEREAS, extensive community outreach was performed and the following outreach activities have been completed, such as:
Assessment website (bilingual)- Santa Maria Downtown Multimodal Assessment Downtown Fridays
Machado Plaza events
Community surveys
Numerous partner meetings between the City, Caltrans, SBCAG, and SMRT WHEREAS, establishing a shared maintenance agreement between the City and Caltrans will be needed that ensures that responsibilities are clearly defined, facilitating smooth transitions into future project phases and ongoing stewardship of new infrastructure; and
Attachment A
WHEREAS, following the City Council acceptance of concepts, Caltrans and the City will review and evaluate potential funding strategies for subsequent implementation phases.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. That the City of Santa Maria accepts the accepts the concepts developed in the Santa Maria Downtown Multimodal Assessment, which recommends transportation improvements for State Route (SR) 166 (Main Street) between Pine Street and Miller Street, as well as SR 135 (Broadway) from Cook Street to Mill Street; and
SECTION 2. That the City of Santa Maria supports City Staff’s efforts to continue coordination with Caltrans for continued development of a future project and a maintenance agreement; and
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 16th day of June 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager
BROADWAY & COOK
Class 1 multiuse path / Sendero de uso Múltiple
Attachment B
Attachment B
MAIN & LINCOLN
Class 1 Multiuse Path / Sendero de uso Múltiple
Attachment B
MAIN & LINCOLN
Class 2 Bike Lane / Ciclovía con Zona de Amortiguamiento Attachment B
MAIN & TOWN CENTER
Class 1 Multiuse Path / Sendero de uso Múltiple
Attachment B
MAIN & TOWN CENTER
Class 4 Bike Lane / Ciclovía protegida
Attachment B
Help Shape the Future of
Downtown Santa Maria
You spoke up, and we listened!
Fill out the survey to choose your
preferred vision for Main Street and
Broadway before April 30, 2026.
link: https://engage.dot.ca.gov/sm_downtown_assessment
SCAN HERE
Ayude a dar Forma al Futuro
del Centro de Santa María
¡Ustedes comentaron y nosotros
escuchamos!
Complete la encuesta para elegir
su visión preferida para Main
Street y Broadway antes del 30 de
abril de 2026. ESCANEAR AQUI
https://engage.dot.ca.gov/sm_downtown_assessment
Attachment B
Please place a O if you would like to see this in Downtown Santa Maria or a O if you would like the streets to stay the same.
Por favor, coloque un O si le gustaría ver esto en el centro de Santa Maria, o un O si prefiere que las calles permanezcan tal como están.
Multiuse Path:
A path on the sidewalk that bicyclists
and pedestrians may use.
Considerations: Bicyclists and
pedestrians are mixed together.
Sidewalk space will be widened, and
the roadway will be narrowed.
Sendero de uso Múltiple:
Un sendero sobre la acera que pueden
utilizar tanto ciclistas como peatones.
Consideraciones: Ciclistas y peatones
comparten el mismo espacio. Se
ensanchará el espacio de la acera y se
estrechará la carretera.
Buffered Bike Lane:
A bike lane with painted stripes to
distinguish it from vehicle lanes.
Considerations: Bicyclists are in the
roadway, unseparated from vehicles.
Ciclovía con Zona de Amortiguamiento:
Una ciclovía delimitada con líneas
pintadas para distinguirla de los
carriles vehiculares.
Consideraciones: Los ciclistas circulan
sobre la carretera, sin separación física
de los vehículos.
Protected Bike lane:
A bike lane with a physical separation
from vehicles, such as a curb, plastic
posts, or planter boxes.
Considerations: Bicyclists are in the
roadway, separated from vehicles.
Ciclovía protegida:
Una ciclovía con una separación
física respecto a los vehículos, como
por ejemplo un bordillo, postes de
plástico o jardineras.
Consideraciones: Los ciclistas
circulan sobre la carretera, separados
de los vehículos.
Attachment B
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Chenin Dow, Community Development Director
DATE: June 16, 2026
SUBJECT: Small Business Support Initiative
Description:
The City Council will receive a presentation and provide direction related to prospective updates to the Santa Maria Municipal Code and Downtown Specific Plan in an effort to provide support to small businesses and facilitate economic growth.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
Receive a presentation and provide direction related to prospective updates to the Santa Maria Municipal Code and Downtown Specific Plan.
BACKGROUND:
The City Council has long established Santa Maria as a business-friendly community that seeks to foster an environment that allows businesses to thrive. Small, locally-owned businesses serve as the backbone of our local economy, with an estimated 82% of Santa Maria businesses having fewer than 10 employees. These employers create jobs, provide essential goods and services, and give Santa Maria its distinct community character.
Despite this business-friendly atmosphere, certain components of the development review process can at times present obstacles for businesses in terms of both time and costs. This can be particularly burdensome for small businesses. The proposed Small Business Support Initiative would evaluate various opportunities to streamline the review process and recommend strategic improvements to foster economic growth.
DISCUSSION:
The City of Santa Maria continuously seeks opportunities to strengthen its businessfriendly reputation. Yet the permitting process can represent a significant barrier to entry or growth for businesses, particularly those that are small and locally-owned.
Entrepreneurs launching or expanding a business often have little or no experience with the development review process, and navigating the various approvals required for a given location can be time-consuming, costly, and discouraging. 2 One such challenge is the Conditional Use Permit (CUP) process. Current CUP fees and processing timelines place a disproportionate burden on small businesses that operate with limited capital and staff resources. These are the very businesses that make Santa Maria's neighborhoods and commercial corridors vibrant.
Additionally, the current approval process laid out in the Downtown Specific Plan at times creates additional hurdles for businesses locating in the downtown area. This has inadvertently created a setting where, depending upon the business size and type, locating elsewhere in the City can be significantly faster and easier than locating within the very geographic area the City is seeking to revitalize.
The Small Business Support Initiative aims to address these barriers. Staff will evaluate various opportunities to amend the Santa Maria Municipal Code and the Downtown Specific Plan in an effort to catalyze economic development, with a particular emphasis on facilitating the startup and expansion of small, locally-owned businesses as well as fostering business attraction to the downtown area.
Potential examples may include, but are not limited to:
Including uses such as fitness centers and youth sports facilities as a by-right use in specific zones, which currently require a Conditional Use Permit (CUP) Modifying the Downtown Permit Review Matrix in the Downtown Specific Plan to increase opportunities for ministerial reviews
Eliminating requirements for multiple public hearings for small-scale projects in the Downtown Specific Plan
Evaluating additional opportunities for streamlining and ministerial reviews, thereby reducing development timelines and costs to encourage economic growth Fee reductions for qualifying small businesses
Any such changes require formal approval of the Planning Commission, followed by City Council approval.
Alternative(s)
The City Council may direct staff not to pursue opportunities for streamlining and small business support efforts. This would leave all current codes and development review processes in place.
Fiscal Considerations
None at this time. Any potential fiscal impacts would be quantified when changes to the municipal code and/or Downtown Specific Plan are formally proposed.
Impact on the Community
The Small Business Support Initiative aims to:
Create jobs by enabling more businesses to open and expand 3 Enhance services and amenities available to Santa Maria residents Preserve and celebrate the mom-and-pop business culture that makes Santa Maria a unique and vibrant place to live and work
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Chenin Dow, Community Development Director
DATE: June 16, 2026
SUBJECT: Introduction of an Ordinance Repealing and Replacing Chapter 7-5.04 of the Santa Maria Municipal Code Concerning Catering Vehicles Description:
The City Council will consider introducing an Ordinance amending Chapter 7-5.04 of the Santa Maria Municipal Code, establishing updated regulations for catering vehicles operating on public and private property within the City of Santa Maria.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.
RECOMMENDATION:
1. Waive first reading and introduce an Ordinance repealing and replacing Chapter 7-
5.04 of the Santa Maria Municipal Code concerning Catering Vehicles; and
2. Set said ordinance for adoption at the next regular city council meeting.
BACKGROUND:
The catering vehicle industry has grown significantly in Santa Maria and across California over the past decade, emerging as an important component of the local small business ecosystem. The City’s existing catering vehicle regulations, last substantively updated in 2008, were not designed to address the scale, variety, and operational realities of today’s mobile food industry.
In response to growing interest from food truck operators, brick-and-mortar businesses, and community members, the City undertook a public outreach effort to engage directly with the local business community. Input gathered through that process revealed a clear consensus that the existing code was in need of updates. The proposed ordinance aims to establish a balanced, modern framework that reflects the needs of operators, neighboring businesses, and the public.
DISCUSSION:
The City of Santa Maria is committed to fostering a business environment where both existing enterprises and new startups can not only survive, but thrive. The updated catering vehicle ordinance embodies that commitment. Rather than imposing a top-down regulatory approach, City staff worked collaboratively with the local business community to identify pain points in the existing code and develop practical, workable solutions.
The result is a measured regulatory framework that provides clear, consistent rules for all stakeholders, including operators, property owners, neighboring businesses, and City staff. Key improvements over the existing code include:
• Clearer separation requirements between catering vehicles and brick-and-mortar restaurants, protecting established businesses while allowing mobile vendors appropriate access to the market;
• Distinct operating rules for public property and private property, recognizing that the concerns and context differ meaningfully between the two; • Reasonable operating hours that enable catering businesses to serve both daytime and evening customers;
• Explicit cleanliness, noise, and site standards that protect surrounding properties and the public right-of-way; and
• A streamlined, enforceable structure that allows City staff to apply the code consistently and efficiently.
The proposed ordinance takes a measured approach, balancing the legitimate interests of mobile food operators against the concerns of brick-and-mortar restaurants, property owners, residents, and the general public. The 300-foot separation requirement between catering vehicles and restaurants protects fixed businesses from mobile businesses locating immediately adjacent to their storefronts, while still allowing mobile vendors to operate throughout most of the City. Protections for schools, residences, and public spaces ensure that vending activity does not create nuisances or unsafe conditions in sensitive locations.
On private property, operators have greater flexibility, including extended hours until 11:00 p.m. provided they secure written consent from the property owner and all tenants.
This approach respects private property rights while ensuring that adjacent uses are not negatively impacted without their knowledge.
Another core driver of the update is improving enforceability. The existing code’s ambiguities and time requirements have made consistent enforcement difficult, creating frustration for compliant operators and an uneven playing field for businesses. The proposed ordinance eliminates these issues, ensuring that enforcement staff can apply the code uniformly and transparently. This approach reduces the burden on City staff by providing clear thresholds, reduces disputes by setting predictable expectations for operators, and reinforces the City’s commitment to fair and even-handed regulation of all businesses.
Alternative
The City Council may decline to introduce the Ordinance. This would leave the existing 2008 regulations in place.
Fiscal Considerations
There is no direct fiscal impact associated with adoption of this Ordinance. The updated standards may modestly improve compliance rates and reduce enforcement costs over time by providing clear, consistent rules that are easier for operators to follow and staff to apply.
Impact on the Community
The updated catering vehicle regulations advance the City’s goal of building upon its strong reputation as a welcoming, business-friendly community by providing mobile food vendors with a clear and fair regulatory framework to operate and grow. At the same time, the ordinance protects brick-and-mortar businesses, neighboring property owners, and the public from the negative impacts that poorly regulated mobile vending can produce.
The result is a more vibrant, equitable, and well-managed local marketplace that benefits all Santa Maria businesses and residents.
ATTACHMENT(S)
A. Ordinance
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
REPEALING AND REPLACING CHAPTER 7-5.04
OF THE SANTA MARIA MUNICIPAL CODE
CONCERNING CATERING VEHICLES
WHEREAS, the City of Santa Maria (the “City”) regulates the operation of catering vehicles within its boundaries pursuant to Chapter 7-5.04 of the Santa Maria Municipal Code; and
WHEREAS, the existing catering vehicle regulations were last substantively amended in 2008 and do not adequately reflect the operational realities, scale, and diversity of today’s mobile food industry; and
WHEREAS, the City undertook a public outreach effort engaging food truck operators, brick-and-mortar business owners, and other community stakeholders to identify shortcomings in the existing code and develop updated regulations that are fair, clear, and consistently enforceable; and
WHEREAS, the City Council finds that a complete replacement of Chapter 7-5.04 is necessary to provide a modern, balanced regulatory framework that supports the growth of mobile food businesses, protects established brick-and-mortar establishments, and safeguards the public health, safety, and welfare; and
WHEREAS, the City Council finds that the proposed regulations reflect a measured approach that balances the needs of the business community with the concerns of residents and neighboring property owners, and advances the City’s commitment to a businessfriendly environment.
NOW, THEREFORE, IT IS HEREBY ORDAINED by the City Council of the City of Santa Maria, State of California, as follows:
SECTION 1.
Chapter 7-5.04 of the Santa Maria Municipal Code is hereby repealed in its entirety and replaced with the following:
CHAPTER 7-5.04 CATERING VEHICLES
Section 7-5.04. Catering vehicles.
(a) Regulation of Catering Vehicles. It is unlawful to sell, display, disperse, or permit or authorize the sale, display or dispersal of any food, beverage or other product from a catering vehicle (as
defined in this title), parked on Public or Private Property, unless all of the following requirements are met:
1. The vendor shall not be located within 300 feet of another catering vehicle or a brick-and-mortar restaurant.
2. The vendor shall not create unsafe site conditions, including, but not limited to: impeding vehicle circulation, obstructing view of pedestrians by motorists, restricting ingress and egress from the adjoining property, nor restricting accessibility routes.
3. The vendor shall keep their area (within 100 feet) clean at all times by providing a visible trash receptacle for customer use, regularly collecting all trash and debris generated by the catering vehicle operation, and removing such trash and debris from the site upon departure. Disposal of vendor-generated waste in public trash receptacles is prohibited.
4. The vendor shall not connect to or use any City utility services, including water or electricity.
Any such use is prohibited unless expressly authorized in writing by the City.
5. No tables, chairs, fences, shade structures, other site furniture, or freestanding signs shall be permitted in conjunction with catering vehicle activities.
6. All signage and advertising related to the catering business shall comply with the City’s sign laws.
7. No person shall use, play or employ any sound, outcry, amplifier, loudspeaker or any other instrument or device for production of sound from a catering vehicle in such a manner as to create a disturbance of peace. The Noise Control Officer may set reasonable restrictions on the type and use of amplifier, loudspeaker, or any other instrument or device for production of sound employed with a catering vehicle operation in order to prevent a disturbance of peace as that term is used in Title 5 of the City Code, except in compliance with all other applicable provisions of this article.
(b) Regulation of Catering Vehicles on Public Property. In order to prevent traffic conflicts and hazards, minimize congestion, and protect the public health, safety and welfare, it is necessary to regulate vending from catering vehicles (as defined in this title), parked on any public street, City park, City parking lot, sidewalk, square or parkway in the City:
1. It is unlawful for any person to sell, display or disperse, or permit or authorize the sale, display or dispersal of any food, beverage or other product from a catering vehicle within 500 feet of any public or private school or daycare center.
2. The vendor shall not be located directly in front of a residence for a period of longer than thirty (30) minutes, unless the vendor is providing catering services for a single-day special event (e.g. birthday party) and possesses written permission from the property owner.
3. The parking period in one location shall be between the hours of seven (7:00) a.m. and nine (9:00) p.m.
4. No catering vehicle may park on Public Property overnight.
5. Catering vehicles parked on public streets or rights-of-way within 200 feet of the boundary of a City park shall be subject to Recreation and Parks Department permitting requirements and rules.
(c) Regulation of Catering Vehicles on Private Property. It is unlawful to sell, display, disperse, or permit or authorize the sale, display or dispersal of any food, beverage or other product from a catering vehicle (as defined in this title), parked on Private Property, unless all of the following requirements are met:
1. The vendor has first obtained the written consent of the property owner and all tenants.
2. The parking period shall be between the hours of seven (7:00) a.m. and eleven (11:00) p.m.
Compliance with this section shall not excuse compliance with any and all other applicable provisions of this Code, including, but not limited to, laws relating to licensing, permits and zoning. Violation of this section is punishable as a misdemeanor.
SECTION 2.
This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA) and the CEQA Guidelines, and has been found to be exempt pursuant to Section 15060(c)(3) of the State Guidelines because the activity is not a “Project” as defined under Section 15378 of the CEQA State Guidelines and therefore no environmental review is required.
SECTION 3.
If any part or provision of this Ordinance, or the application thereof to any person or circumstance, is held invalid, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable.
SECTION 4.
This Ordinance shall be in full force and effect thirty (30) days after its adoption. Within fifteen (15) days following its passage, the City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and published at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted.
If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within fifteen (15) days after adoption of the Ordinance the City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.
SECTION 5.
The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
INTRODUCED at a regular meeting of the City Council held this 16th day of June 2026, and adopted at a regular meeting of the City Council held this ____ day of ____ 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_________________________________
Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________ _________________________________ Chief Deputy City Clerk City Attorney
APPROVED AS TO CONTENT:
_________________________________
Department Director
_________________________________
City Manager
COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Michelle Ruiz, Interim Director of Utilities
DATE: June 16, 2026
SUBJECT: Continue from the May 5, 2026, City Council meeting: Introduction of an Ordinance Amending Chapters 8-10A (Cross-Connections) and 8-
1.07 (Appeals) of Title 8 of the Santa Maria Municipal Code Description:
The City Council will consider introducing an Ordinance amending Chapters 8-10A (CrossConnections) and Chapter 8-1.07 (Appeals) of Title 8 of the Santa Maria Municipal Code.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
1. Waive first reading and introduce an Ordinance amending Chapter 8-10A and Chapter 8-1 of Title 8 of the Santa Maria Municipal Code concerning Cross-Connections and Applications for Public Service, necessary to implement the City’s Cross-Connection Control Plan and maintain compliance with State drinking water requirements; and
2. Set said Ordinance for adoption at the next regular City Council Meeting.
PREVIOUS COUNCIL ACTION:
The proposed Ordinance was previously presented to the City Council on May 5, 2026, and is being returned on June 16, 2026, for action.
SUMMARY:
The City of Santa Maria (City) has maintained a State-required Cross-Connection Control Program for many years to protect the public drinking water system from contamination caused by backflow through unprotected cross-connections. Recent changes to State drinking water regulations require the City to expand certain program activities, adopt an updated Cross-Connection Control Plan (Plan), and update the Santa Maria Municipal Code to ensure the City has the legal authority to implement the Plan, which identifies the activities necessary to protect the water system.
The proposed Ordinance updates the Municipal Code to provide the local legal authority needed to carry out and enforce those requirements. The proposed Ordinance does not 2 create a new program; it ensures the Municipal Code provides the legal framework necessary to implement and enforce the State-required Plan.
BACKGROUND:
The City's potable water system is critical public infrastructure serving residents, businesses, schools, healthcare facilities, and other community services. Because the system operates as an interconnected network, contamination introduced through a single unprotected cross-connection can affect multiple areas of the water system.
Cross-connections are actual or potential connections between potable water and nonpotable sources. Changes in water pressure can cause backflow, allowing contaminants such as chemicals, bacteria, and pathogens to enter the drinking water supply. Backflow prevention devices serve as one-way barriers that help prevent contamination and protect public health.
Although the City has not experienced a known major backflow contamination event, such incidents can require public notification, water service disruptions, emergency response actions, and significant and costly cleanup and remediation efforts. These events can also affect sensitive users and critical facilities such as schools, healthcare facilities, and businesses, resulting in operational and customer impacts. Maintaining a robust CrossConnection Control Program is therefore essential to protecting public health and ensuring the continued reliability of the City's water system.
The City's existing Cross-Connection Control Program has successfully protected the public water system for many years. The City currently administers and monitors compliance for approximately 3,630 backflow prevention devices serving commercial, industrial, irrigation, multi-family residential, and certain residential service connections.
The City is required to expand certain activities to comply with updated State standards to determine whether additional backflow protection may be necessary, as further described in the Plan.
DISCUSSION:
In December 2023, the State Water Resources Control Board adopted the CrossConnection Control Policy Handbook (Handbook), effective July 1, 2024, replacing the previous Title 17 cross-connection control requirements. The updated regulations require public water systems to:
Maintain an approved Cross-Connection Control Plan;
Adopt and enforce local ordinance authority;
Conduct additional hazard assessments;
Implement additional inspection and testing requirements; and Continue ongoing program administration and compliance oversight.
Following adoption of the Handbook, the State issued additional implementation guidance throughout 2024 and 2025. During this process, the City worked closely with State 3 regulators to refine new implementation requirements related to fire protection systems and residential fire sprinkler configurations, while ensuring continued protection of the public water system.
The City's Plan was approved by the Division of Drinking Water (DDW) in January 2026.
The State Water Resources Control Board adopted the revised Cross-Connection Control Policy Handbook effective April 21, 2026.
The approved Plan is a State-required document that the City must implement. The Plan defines the activities the City is required to perform to protect the public water system.
The Ordinance provides the legal authority within the Municipal Code to carry out and enforce the Plan requirements.
Specifically, the proposed Ordinance:
Replaces outdated references to repealed State regulations; Establishes the necessary authority to implement and enforce the approved Plan; Clarifies inspection, testing, and corrective action requirements; Improves administrative and enforcement procedures; and Supports ongoing regulatory compliance.
The proposed Ordinance also updates the Municipal Code to delegate appeals of backflow enforcement actions from the City Council to the Director of Utilities, streamlining the administrative process while preserving property owners’ right to appeal.
Implementation of Approved Plan
Once the Ordinance is adopted, the approved Plan will be implemented to assess potential cross‑ connection hazards. The Ordinance itself does not require installation of backflow prevention devices at any specific property. Any installation, modification, or other corrective measure would only be required under the Plan if a site-specific evaluation identifies a confirmed cross-connection hazard.
State implementation requirements are phased over several decades using a risk-based approach that prioritizes higher-risk facilities and service connections:
Non-residential assessments: completion by 2031;
Higher-risk residential assessments: completion by July 1, 2034; and Remaining residential assessments: completion by 2071.
Approximately 1,500 single-family residences constructed since 2011 have been identified for potential evaluation related to residential fire sprinkler configurations.
Inclusion in the assessment schedule does not, by itself, require installation of a backflow prevention device. Any future corrective measures would only be considered following a site-specific evaluation and determination that additional protection is necessary.
If additional protection is determined to be necessary, the City will work with the property owners to meet the Plan requirements. Property owners are responsible for installing, 4 maintaining, repairing, testing, and replacing required backflow prevention devices, as mandated by long‑ standing State regulations. While costs vary depending upon device type, service needed, etc., such costs are market-based and not set or collected by the City. Property owners can choose any State-certified tester. The City currently maintains a list of nearly 50 active backflow testers, to help responsible parties with maintaining compliance with the State requirements.
City staff will also explore potential federal, state, and local grant opportunities to help offset costs where possible for affected residences. Specific information and guidance will be communicated to the public as part of the City’s outreach efforts.
Public Outreach
Following Council action, staff will implement a comprehensive public outreach program to ensure customers understand the updated State requirements, implementation timeline, and any future assessment processes. Notifications will be provided in English and Spanish and are expected to include informational materials such as utility bill inserts/targeted mailers, website updates, public workshops, and coordination with certified testers.
Any future compliance determinations will follow established notification and appeal procedures, which include noticing and reinspection prior to enforcement. It remains the City’s intention to educate and outreach responsible parties before pursuing enforcement action.
Alternatives
The City Council may:
1. Direct staff to revise the proposed Ordinance and return at a future meeting. o This alternative is not recommended. The proposed Ordinance was developed in coordination with the City Attorney’s Office to meet specific requirements of the State and provide the authority necessary to implement the City's approved Plan. Delaying adoption would postpone implementation of the updated regulatory framework and could affect the City's ability to demonstrate compliance with State requirements.
2. Decline to adopt the proposed Ordinance.
o This alternative is not recommended. Without the proposed Ordinance, the City would continue relying on existing Municipal Code provisions that were developed under previous State regulations that do not provide the authority necessary to effectively implement the City's approved Cross-Connection Control Plan. This could impair the City's ability to maintain compliance with current State drinking water requirements.
The approved Plan must be implemented under State law. The proposed Ordinance does not create new requirements; it provides the legal authority necessary to implement the Plan in a consistent and enforceable manner within the Municipal Code.
Fiscal Considerations
5 Adoption of the proposed Ordinance has no immediate fiscal impact beyond existing program administration activities.
The City’s Cross-Connection Control Program is funded through the Water Enterprise Fund using existing water rates and applicable user fees, consistent with other water regulatory compliance programs. Adoption of the Ordinance does not authorize new funding, rate increases, or additional staffing.
Near-term implementation will be managed within existing Utilities Department resources.
Any future staffing, operational, or rate changes associated with implementation of the approved Plan would be pursued through the City's regular budget and rate-setting processes and brought to the City Council for consideration.
Impact on the Community
The proposed Ordinance supports continued protection of the City's drinking water system while enabling compliance with updated State public health requirements. The language builds upon the City's existing Cross-Connection Control Program and does not, by itself, require installation of backflow prevention devices at any specific property.
Within the Plan, the approved implementation schedule uses a phased, risk-based approach intended to minimize impacts on property owners while maintaining critical, long-term protection of the public water supply.
ATTACHMENT(S)
A. Ordinance
B. State Water Resources Control Board Approval Letter dated 1/8/26 C. Cross Connection Control Plan-April 2026
Attachment A
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
AMENDING CHAPTERS 8-10A (CROSS-CONNECTIONS)
AND CHAPTER 8-1.07 (APPEALS) OF TITLE 8 OF
THE SANTA MARIA MUNICIPAL CODE
WHEREAS, the State Water Resources Control Board adopted the CrossConnection Control Policy Handbook on December 19, 2023, effective July 1, 2024, replacing relevant portions of Title 17 of the California Code of Regulations; and WHEREAS, the Santa Maria Municipal Code must be amended to reflect the changes required by the State through its replacement of portions of Title 17 of the California Code of Regulations and to provide specific sections required by the CrossConnection Control Program Handbook.
NOW, THEREFORE, IT IS HEREBY ORDAINED by the City Council of the City of Santa Maria, State of California, as follows:
SECTION 1. Chapter 8-10A of Title 8 of the Santa Maria Municipal Code (“SMMC”) concerning Cross-Connections is amended as follows:
Section 8-10A.01. Purpose.
(a) To protect the public Potable Water supply of the City of Santa Maria from the possibility of contamination or pollution by isolating within the Responsible Party's internal or private water system(s) such contaminants or pollutants which could Backflow into the public water distribution system; and (b) To promote the elimination or control of existing cross-connections, actual or potential, between the Responsible Party's in-plant Potable Water system(s) and non-potable water system(s), plumbing fixtures, and industrial piping system(s); and
(c) To provide for the maintenance of a continuing program of Cross-Connection control which shall systematically and effectively prevent the contamination or pollution of the publicly owned Potable Water system; and (d) To provide outreach and education on Cross-Connections to the community, water customers, and City staff; and
(e) To meet the State of California’s Cross-Connection Control Policy Handbook standards.
Section 8-10A.02. Definitions.
“Approved” means accepted by the Director of Utilities as meeting an applicable specification stated or cited in this Ordinance, the Cross-Connection Control Plan, or as suitable for the proposed site.
“Backflow” means an undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into a public water system’s distribution system or approved water supply.
“Backflow Prevention Assembly” or “BPA” means an Approved mechanical assembly designed and constructed to prevent Backflow, such that while in-line it can be maintained and its ability to prevent Backflow, as designed, can be field tested, inspected and evaluated.
“Cross-Connection” means any actual, potential, or temporary connection (such as swing connections, removable sections, four-way plug valves, spools, dummy sections of pipe, swivel or change-over devices, sliding multiport tubes, or similar) or structural arrangement between the public Potable Water distribution system, including a piping system connected to the Distribution System and located on the Premises of a water user or available to the water user, and any source or system containing liquid, gas, or other substances that may enter the public Potable Water system.
“Cross-Connection Control Plan” or “CCC Plan” means the City’s guiding document establishing the methods, procedures, and policies the City has in place to comply with the requirements of the Cross-Connection Control Policy Handbook. “Cross-Connection Control Policy Handbook” or “CCCPH” means the State of California cross-connection control (CCC) program standards as established in the CCCPH, which became effective July 1, 2024, and are incorporated into the State of California’s Drinking Water Regulations. The CCCPH and its standards apply to all California public water systems (PWSs), as defined in California’s Health and Safety Code (CHSC, section 116275 (h)). Compliance with this CCCPH is mandatory for all California PWSs. The CCCPH updated and replaced Title 17 of the California Code of Regulations.
“Director of Utilities” means the administrator/manager in charge of all aspects of the Utilities Department.
“Distribution System” means the network of conduits used for the delivery of Potable Water from the source to the Responsible Party's water system. “Potable Water” means water which is satisfactory for drinking, culinary, and domestic purposes and meets the requirements of the United States Environmental Protection Agency (USEPA) or its successor organization.
“Premises” means any location, building, structure, residence, garage, room, shed, shop, store, dwelling, lot, parcel, land or portion thereof, whether improved or unimproved.
“Responsible Party” means the owner, operator, manager or occupant of a Premises which has water service from a public Potable Water distribution system; the owner, manager or operator of a private water system that has water service from a public Attachment A
Potable Water distribution system.
“Service Connection” means the terminal end of a tie-in to the public Potable Water system, i.e., the location where the City of Santa Maria loses jurisdiction and sanitary control over the water. If a City-owned meter is installed at the end of the tie-in to the public Potable Water system, then the Service Connection generally means the downstream end of the meter.
“Service Line” means private piping extending from the Service Connection to the Responsible Party's point(s) of use.
“Water System” means the piping and all related appurtenances providing Potable Water to a Premises. In the City of Santa Maria, the water system is made up of two parts:
(1) The public Potable Water distribution system includes all the facilities and the network of conduits used for the delivery of water that remain under the control of the City of Santa Maria up to the point where the Responsible Party's system begins.
(2) The Responsible Party's system includes those parts used for the delivery of water to points of use located on the responsible party's Premises beyond the termination of the public Potable Water distribution system.
Section 8-10A.03. Authority of Director of Utilities.
The Director of Utilities is authorized to prepare, amend, and enforce the CrossConnection Control Plan to protect the public Potable Water distribution system from contamination or pollution due to the Backflow of contaminants or pollutants through the Service Connection and to comply with the Cross-Connection Control Policy Handbook.
Section 8-10A.04. Requirements.
(a) By agreeing to start, or continuing to accept, utility services, the Responsible Party agrees to comply with all regulations pertaining to such services pursuant to requirements in the SMMC and the Conditions for Service established in the Cross-Connection Control Plan.
(b) Installation, modification, or alteration of any Service Connection is prohibited without prior approval from the Director of Utilities and compliance with the CrossConnection Control Plan.
Section 8-10A.05. Enforcement, Violations, and Penalties. (a) A violation of the Cross-Connection Control Plan is a violation of this Ordinance. (b) A notice of violation will be issued to any Responsible Party found to be in violation of any provision of this Ordinance or the adopted Cross-Connection Control Plan.
The Responsible Party shall correct the violation within the time frame given in the notice of violation. If the Director of Utilities, or their designee, determines that the violation is creating or contributing to the existence of an imminent hazard, the Responsible Party shall correct the violation immediately. In any case of violation, the Director of Utilities has the authority to discontinue water service at any time the City determines the violation causes an imminent risk to the public Potable Water distribution system or Potable Water supply, regardless of whether a notice of violation has been issued. In such cases, the City will issue a postshutoff notice of violation. (c) Water service may be terminated after a second notification of violation of the same provision within a one-year period. Any person violating any provision of this Ordinance shall pay to the City all expenses incurred by the City in repairing any damage to the public Potable Water distribution system or actions required by the City to be taken to protect the Potable Water supply caused in whole or in part by such violation and any expense incurred by the City in investigating such violation.
(d) In addition to other remedies in this Ordinance, any Responsible Party violating any of the provisions herein is guilty of a misdemeanor and upon conviction thereof is punishable in accordance with Chapters 1-6 of the SMMC. As additional remedies, any Responsible Party in violation of this Ordinance may be subject to summary abatement proceedings, restraining order, injunction issued by a court of competent jurisdiction, administrative citation pursuant to Chapter 1-9 of the SMMC, administrative penalty pursuant to Chapter 1-8 of the SMMC, or any other remedy provided by law.
SECTION 2. Chapter 8-1.07 of Title 8 of the SMMC concerning Cross-Connections is amended as follows:
Section 8-1.07 Appeals.
In the event that any user or consumer is aggrieved by any ruling of the Director of Utilities made pursuant to any of the provisions of this chapter and Chapters 8-9, 8-10, 8-10A, 8- 11, and 8-13, such consumer or user may appeal from such ruling to the City Manager within the time and in the manner set forth in Section 8-12.1406. The City Manager's action on such appeal shall likewise be made and become final pursuant to the provisions of Section 8-12.1406.
SECTION 3. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to Section 15601(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance amending the public facilities and services code will have a significant effect on the environment.
SECTION 4. If any part or provision of this chapter, or the application thereof to any person or circumstance, is held invalid, the remainder of the chapter, including the Attachment A
application of that part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable.
SECTION 5. This Ordinance shall be in full force and effect 30 days after its passage. Within 15 days following its passage, the Chief Deputy City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the Chief Deputy City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.
SECTION 6. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
INTRODUCED at a regular meeting of the City Council held the 16th day of June 2026 and PASSED AND ADOPTED the ___ day of ____ 2026 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
Donna G. Schwartz
Chief Deputy City Clerk
Alice M. Patino
Mayor
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO CONTENT:
_________________________
City Manager
State Water Resources Control Board
Division of Drinking Water
January 8, 2026
Shad Springer, Utilities Manager
City of Santa Maria Utilities Department
2065 East Main Street
Santa Maria, CA 93454
[email protected]
RE: Approval of Cross-Connection Control Plan, City of Santa Maria Utilities Department (CA4210011)
Dear Mr. Springer,
Thank you for the submission of the Cross-Connection Control Plan (CCCP) for the City of Santa Maria Utilities Department (City), submitted to the Division of Drinking Water (DDW) on January 7, 2026. Based on DDW’s review of this CCCP, DDW recommends the City complete the initial hazard assessment in a shorter timeframe if possible. The City has demonstrated compliance with the CCCP requirements of the Cross-Connection Control Policy Handbook (CCCPH), effective July 1, 2024. DDW has approved this CCCP.
Per the CCCPH, the City is required to submit an updated CCCP to DDW at any time substantial revisions are made to the CCCP.
If you have any questions, please contact our office at (805) 566-1326.
Sincerely,
Jason Cunningham, P.E., District Engineer
Santa Barbara District
Division of Drinking Water
State Water Resources Control Board
ATTACHMENT B
City of Santa Maria
Cross-Connection
Control Plan
Developed in Compliance with Santa Maria Municipal Code Chapter 8-10A Cross-Connections
_________________________________________ _____________ Director of Utilities Date
ATTACHMENT C
Cross-Connection Control Program Introduction
City of Santa Maria Regulatory Review - 12/30/2025
Cross-Connection Control Plan 2
Cross-Connection Control (CCC) Plan
Public Community Water System (PWS) Information
Public Water System Name City of Santa Maria
Public Water System Number CA4210011
Water System Ownership Type Public
Number of Single-Family Residential Service
Connections1
19207
Number of Multifamily Residential Service
Connections1
870
Number of Commercial Connections1 1858
Number of Industrial Service Connections1 95
Number of Agricultural Service Connections1 0
Number of Landscape Irrigation Connections1 634
Number of Other Connections 324
Total Number of Service Connections 22988
1 – PWS may also indicate number of Responsible Parties with multiple service connections or served by master meter for clarity.
PWS Background Cross-Connection Control Information
Number of Fire Protection System Service
Connections (Residential)
~122
Number of Fire Protection System Service
Connections (Non-Residential)
~700
Number of Air Gaps used for backflow protection
at the service connection
1 Number of Service Connections where internal
protection is used in lieu of premises containment
To be determined during hazard
assessments.
Number of Recycled Water (RW) use sites 0
Number of Swivel-ells used for backflow protection
at the service connection (applies to Recycled
Water use sites)
0 Number of Sites requiring a water user supervisor
(CCCPH Section 3.2.2(f)) – applies to any sites
using recycled water, complex piping systems, or
a user supervisor deemed necessary by the PWS
0 Cross-Connection Control Program Introduction
City of Santa Maria Regulatory Review - 12/30/2025
Cross-Connection Control Plan 3
Table of Contents and Attachments
Cross-Connection Control (CCC) Plan ..................................................................................... 2 Public Community Water System (PWS) Information ............................................................. 2 PWS Background CCC Information ........................................................................................ 2 Table of Contents and Attachments ....................................................................................... 3 Cross-Connection Control Plan Certification Page ............................................................... 5 Definitions ................................................................................................................................ 6 City of Santa Maria Cross-Connection Control Program ...................................................... 8 Program Requirements .......................................................................................................... 8 City of Santa Maria Cross-Connection Control Plan ............................................................... 9 Operating Rules or Ordinances .............................................................................................. 9 City Standards ........................................................................................................................ 9 Cross-Connection Control Program Coordinator .................................................................10 Cross-Connection Hazard Survey Schedule for Initial Hazard Assessments ....................12 Element 1 – Hazard Assessments .........................................................................................13 New Water Connections ........................................................................................................13 Commercial, Industrial, and Landscape Service Connections ...............................................13 Agricultural Service Connections ...........................................................................................13 Single Family and Multi-Family Residential Service Connections ..........................................14 Temporary Service Connections ............................................................................................14 Subsequent Hazard Assessments .........................................................................................14 Element 2 – Prevention of Contamination .............................................................................15 Conditions for Service ...........................................................................................................15 Backflow Prevention Assembly Determination .......................................................................17 Existing Backflow Prevention Assemblies ..........................................................................17 Requirements ....................................................................................................................17 Additional Premises Requiring Premises Containment.......................................................18 Backflow Prevention Assembly Requirements ...................................................................19 Installation Criteria for Backflow Protection ............................................................................19 Installation Requirements ...................................................................................................19 Air Gap Requirements........................................................................................................19 Schedule for Installation of BPAs ...........................................................................................20 Enforcement ..........................................................................................................................20 Element 3 – Certified BPA Testers and Certified CCC Specialists ......................................21 Backflow Incident Reporting Obligations of BPA Testers .......................................................21 Cross-Connection Control Program Introduction
City of Santa Maria Regulatory Review - 12/30/2025
Cross-Connection Control Plan 4
Pre-Approved Lists ................................................................................................................21 Denial, Suspension or Revocation of BPA Tester or CCC Specialist Approval ......................21 Appeals ..............................................................................................................................22 Quality Assurance ..............................................................................................................23 Element 4 – Backflow Prevention Assembly Testing ...........................................................24 Inspection and Testing of Backflow Preventers and Air Gaps ................................................24 BPAs ..................................................................................................................................24 Air Gaps .............................................................................................................................24 Frequency of Inspection and Testing .....................................................................................24 Responsibility for Inspection and Testing ...............................................................................25 Notification of Inspection and/or Testing ................................................................................25 Approved Test Procedures ....................................................................................................25 Repairs ..................................................................................................................................25 Element 5 – Enforcement .......................................................................................................26 Conditions for Disconnection .................................................................................................26 Annual Testing Conditions for Disconnection.........................................................................26 Removal of BPA is Grounds for Disconnection ......................................................................27 Reported Backflow Incident Investigation and Disconnection ................................................27 Appeal of Enforcement Decisions ..........................................................................................27 Element 6 – Backflow Incident Response, Reporting, and Notification ..............................28 Backflow Incident Response Procedure ................................................................................28 Backflow Incident Response Plan ..........................................................................................28 Backflow Incident Notification ................................................................................................28 Element 7 – Recordkeeping ...................................................................................................29 Element 8 – Public Outreach and Education .........................................................................31 Local Entity Coordination .......................................................................................................31 Attachment A – Copy of legal authority (Operating rules, Ordinance, Resolution, Bylaw, Service Contract) used to implement CCC Program Attachment B – Backflow Incident Response Plan
Attachment C – Questionnaire
Attachment D – Hazard Assessment
Attachment E – List of Air Gaps and Air Gap Inspection Procedure
Cross-Connection Control Program Introduction
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Definitions
Unless otherwise defined, all terms used in this Cross-Connection Control Plan pertaining to cross-connection control have the same definitions as those contained in the Cross-Connection Control Policy Handbook (CCCPH).
Other Defined Terms:
Approved: Accepted by the Director of Utilities as meeting an applicable specification stated or cited in the Cross-Connection Control Program, or as suitable for the proposed site.
Approved Backflow Prevention Assembly: Or “BPA” means a mechanical assembly designed and constructed to prevent backflow, such that while in-line it can be maintained and its ability to prevent backflow, as designed, can be field tested, inspected and evaluated.
Backflow: An undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into a public water system’s distribution system or approved water supply.
Cross-Connection: Any actual, potential, or temporary connection (such as swing connections, removable sections, four-way plug valves, spools, dummy sections of pipe, swivel or change-over devices, sliding multiport tubes, or similar) or structural arrangement between the public potable water distribution system, including a piping system connected to the Distribution System and located on the premises of a water user or available to the water user, and any source or system containing liquid, gas, or other substances that may enter the public potable water system.
Cross-Connection Control Plan (CCC Plan): The City’s guiding document establishing the methods, procedures, and policies the City has in place to comply with the requirements of the Cross-Connection Control Policy Handbook. This document.
Cross-Connection Control Policy Handbook (CCCPH): The State of California crossconnection control program standards as established in the Cross-Connection Control Policy Handbook (CCCPH), which became effective July 1, 2024, and are incorporated into the State of California’s Drinking Water Regulations. The CCCPH and its standards apply to all California public water systems (PWSs), as defined in California’s Health and Safety Code (CHSC, section 116275 (h)). Compliance with this CCCPH is mandatory for all California PWSs. The CCCPH updated and replaced Title 17 of the California Code of Regulations.
Cross-Connection Control Program (CCC Program): The overarching program in place to regulate cross-connection controls in the City and comply with the CCCPH. The CCC Program includes the CCC Plan, enabling rules and ordinances, City standards including building, plumbing, and fire standards, and the personnel to enforce the regulations.
Cross-Connection Control Program Introduction
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Director of Utilities: The administrator/manager in charge of all aspects of the Utilities Department.
Distribution System: The network of conduits used for the delivery of potable water from the source to the responsible party's water system.
Potable Water: Water which is satisfactory for drinking, culinary, and domestic purposes and meets the requirements of the United States Environmental Protection Agency (USEPA) or its successor organization.
Premises: Any location, building, structure, residence, garage, room, shed, shop, store, dwelling, lot, parcel, land or portion thereof, whether improved or unimproved.
Premises Containment: The protection of a public water system’s distribution system from backflow from a user’s premises through the installation of one or more air gaps or BPAs, installed as close as practical to the user’s service connection, in a manner that isolates the water user’s water supply from the public water system’s distribution system.
Responsible Party: The owner, operator, manager, or occupant of a premises which has water service from a public potable water distribution system; the owner, manager, or operator of a private water system that has water service from a public potable water distribution system.
Service Connection: The terminal end of a tie-in to the public potable water system; i.e., the location where the City of Santa Maria loses jurisdiction and sanitary control over the water. If a meter is installed at the end of the service connection, then the service connection generally means the downstream end of the meter.
Service Line: Private piping extending from the service connection to the responsible party's point(s) of use.
Water System: The piping and all related appurtenances providing potable water to a premises. In the City of Santa Maria, the water system is made up of two parts:
1. The City Distribution System includes all facilities and the network of conduits used for the delivery of water that are under the control of the City up to the point where the Responsible Party System begins.
2. The Responsible Party Water System includes those parts used for the delivery of water to points of use located on the Responsible Party System premises beyond the termination of the City Distribution System.
Cross-Connection Control Program Introduction
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City of Santa Maria Cross-Connection Control Program
The City of Santa Maria operates PWS CA4210011 and has the responsibility to protect the public water supply through implementation and enforcement of a CCC Program.
Program Requirements
In conformance with the CCCPH, the City of Santa Maria CCC Program includes the following elements.
• Santa Maria Municipal Code and the relevant operating rules and ordinances. • City Standards.
• Designated cross-connection control program coordinator. • This Cross-Connection Control Plan.
Processes and procedures for hazard assessments.
Backflow prevention requirements.
Requirements to rely upon certified backflow prevention assembly testers and certified cross-connection control specialists.
Establishing, documenting, and enforcing backflow prevention assembly testing requirements.
Recordkeeping.
Backflow incident response, reporting, and notification. Public outreach and education.
Local entity coordination.
Program Goals
The stated primary objective (goal) of the Cross-Connection Control Policy Handbook (CCCPH) is:
“The protection of public health through the establishment of standards intended to ensure a PWS’s (Public Water System’s) drinking water distribution system will not be subject to the backflow of liquids, gases, or other substances. In addition, by providing basic educational information on backflow prevention, the State Water Resources Control Board (State Water Board) intends to build a foundation of awareness within the regulated community regarding the importance of backflow protection and cross-connection control, leading to the implementation of a robust cross-connection control program for PWSs.”
The primary goal of the City of Santa Maria is to protect the City Distribution System from contamination or pollution by way of backflow into the system. The City will use the following actions to achieve this goal.
• Promote the elimination or control of existing cross-connections, actual or potential, between the City distribution system and the Responsible Party's water system.
Cross-Connection Control Program Introduction
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• Isolate the Responsible Party’s water system using an appropriate backflow prevention assembly when reasonable hazards exist which could backflow and introduce contamination or pollution into the City distribution system. • Regularly update and enforce a CCC Program which will systematically and effectively prevent the contamination or pollution of the City distribution system.
This Cross-Connection Control Plan is one aspect of the CCC Program. • Provide outreach and education on cross-connections to the community, water customers, and City staff.
City of Santa Maria Cross-Connection Control Plan
Through the CCC Program, the City will implement a CCC Plan and ensure that its CCC Plan represents the current operation of its CCC Program. Substantive revisions to the City’s CCC Plan will be submitted to the State Water Board for review.
Operating Rules or Ordinances
The City has adopted Santa Maria Municipal Code Chapter 8-10A Cross-Connections; which authorizes the City to implement a CCC Program. The ordinance authorizes the City to terminate water service, issue citations for Responsible Parties that do not comply with the ordinance, and to protect the public water distribution system in a manner the City deems appropriate.
Other Titles and Chapters of the Santa Maria Municipal Code will apply to buildings and development and are a part of the Cross-Connection Control Program, such as Chapter 8-10 Water Service and Chapter 9-32 Plumbing Code. The Cross-Connection Control Plan is supplemental to the Santa Maria Municipal Code, and both are a part of the Cross-Connection Control Program.
City Standards
The City maintains and publishes Standard Specifications and Drawings (City Standards) to guide engineering and development within City limits. The City Standards include standards that govern the water system including installation of backflow prevention assemblies. The City Standards supplement the Cross-Connection Control Plan and form a part of the Cross-Connection Control Program. (This space is intentionally blank.)
Cross-Connection Control Program Introduction
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Cross-Connection Control Program Coordinator
The City has designated the following individual for monitoring, tracking, and other administrative duties.
Due to the number of service connections, the City will employ a permanent or contracted Cross-Connection Control Specialist to fill the role of Cross-Connection Control Program Coordinator. The City will ensure that the employed individual is able to be contacted within one hour. The following table identifies the current certified specialist employed or retained on contract by the City to manage the City’s CCC Program and/or act as the cross-connection control technical resource for the City:
Name of Designated Certified CrossConnection Control Specialist John Maxson Address 601 Black Rd, Santa Maria
Email [email protected]
Phone Number (805) 925-0951 *7260
Specialist Certification Number and
Certifying Organization ABPA S05-729
Name of CCC Program Coordinator Same
Name of 24-hour CCC Contact (can be the
CCC Specialist or a designee)
(24-hour phone number will go to on-call
individual)
Title (if not the CCC Specialist) Water Operator
24-hour Phone Number (805) 249-0038
The following cross-connection related tasks will be performed by or under the direction of the City’s certified CCC Program Coordinator.
• Preparation of and recommendations regarding changes to the CCC program. • Performance of and/or review and approval of cross-connection control hazard assessments.
• Establish minimum requirement on the type of BPAs to be installed. • Provide recommendations on schedules for retrofitting of BPAs. • Assist with enforcement of violations of the CCC Program. • Conduct inspections of BPAs for proper application, installation, and compliance.
• Review BPA inspection and test reports (may also be performed by a certified BPA tester).
• Provide recommendations or the granting of exceptions to mandatory premises Cross-Connection Control Program Introduction
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containment (protection at the service connection).
• Conduct or assist City staff in the investigation of backflow incidents and other water quality problems.
• Completion of Backflow Incident Reports.
• Completion or review and approval of Cross-Connection Control Annual Reports and any other deliverables required by the State Water Board.
The City may delegate other CCC Program activities to other personnel who are not certified cross-connection control specialists. These activities may include the following:
• Mailing, including e-mail and other electronic communication, collecting, and initial screening of hazard assessments.
• Mailing, including e-mail and other electronic communication, of BPA testing and non-compliance notices.
• Receiving and screening assembly testing reports.
• CCC Program database administration and recordkeeping. • Distribution of public education and outreach material. • Assisting with local entity coordination.
(This space is intentionally blank.)
Cross-Connection Control Program Introduction
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Cross-Connection Hazard Survey Schedule for Initial
Hazard Assessments
The schedule for initial hazard assessment is outlined in the following table. The schedule starts from the date the CCC Program is established (no later than July 1, 2025).
Initial Assessment Task
Estimated number
to be completed
per year
Estimated
Completion Date
Hazard assessment of new connections will be done prior to initiating water service
500
Ongoing
Hazard assessment of high-hazard non-residential service connections which are listed on Appendix D of the CCCPH 2031 Hazard assessment of non-high hazard non-residential
service connections 2031
Hazard assessment of residential service connections with special plumbing facilities or auxiliary water use 2071 Hazard assessment of all other residential service
connections 2071
Fire Protection System BPA assessment and installation July 1, 2034 (see note below)
There are approximately 2,911 commercial, industrial, landscape, and other connections within the City Distribution System. Estimating a completion of 500 hazard assessments per year, it will take approximately 6 years to complete high hazard and non-high hazard assessments for non-residential connections. Commercial, industrial, landscape, and high hazard assessments will take precedence over single family and multi-family hazard assessments.
There are approximately 20,077 single family and multi-family connections within the City. Estimating that 500 hazard assessments are completed per year, it will take approximately 40 years, after completion of the non-residential assessments, to complete hazard assessments for single family and multi-family connections1 .
Known fire sprinkler connections will require installation of a BPA or confirmation of a currently installed and properly maintained BPA by July 1, 2034. All unprotected fire connections discovered through hazard assessments will require the installation of a BPA within 90 days for high hazard connections or 180 days for non-high hazard connections following the above schedule.
1 Hazard assessments for residential connections will be prioritized based on factors like construction year or presence of a swimming pool or private well. Since January 2011, when residential fire sprinkler standards were adopted, 878 multi-family and 1,521 single-family permits have been processed, totaling 2,399 premises. These 2,399 premises will be assessed by July 1, 2034. DWR GIS Map will be used to help determine the presence of a private well.
Element 1 – Hazard Assessments
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Element 1 – Hazard Assessments
The City will conduct a hazard assessment of the Responsible Party premises within its service area to evaluate the potential for backflow into the City distribution system. The hazard assessment will consider the items listed below. • The existence of cross-connections.
• The type and use of materials handled and present, or likely to be, on the user premises.
• The degree of piping system complexity and accessibility. • Access to auxiliary water supplies, pumping systems, or pressure systems. • Distribution system conditions that increase the likelihood of a backflow event (e.g., hydraulic gradient differences impacted by main breaks and high-water demand situations, multiple service connections that may result in flow-through conditions).
• User premises accessibility.
• Any previous backflow incidents on the user premises. • The requirements and information provided in the CCCPH and the City of Santa Maria CCC Plan.
The procedures for conducting a hazard assessment, initial and subsequent, are in the following sections.
New Water Connections
City staff will review records on file and/or building permit applications when performing hazard assessment.
Commercial, Industrial, and Landscape Service Connections For commercial, industrial, or landscape service connections, the City may use any of the following list.
• City staff will review records on file and/or building permit applications for hazard assessment.
• City staff will conduct an onsite assessment or a site survey for hazard identification.
• Require the water user to submit to the City a hazard assessment (at the Responsible Party’s expense) by a City approved certified cross-connection control specialist.
• City review of hazard assessments previously conducted at the user premises.
Agricultural Service Connections
No agricultural service connections exist within City service area. The City will monitor requests for any new agricultural service connections and may utilize the hazard assessment procedure(s) noted in the Commercial, Industrial and Landscape Service Element 1 – Hazard Assessments
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Connections section.
Single Family and Multi-Family Residential Service Connections For single family and multi-family service connections, the City may use any of the following list.
• City staff will review records on file and/or building permit applications for hazard assessment.
• City staff will conduct an onsite assessment or a site survey for hazard identification.
• Require the Responsible Party to submit to the City, a completed “Water Use Questionnaire,” which will be used for hazard assessment. (A copy of the “Water Use Questionnaire” is included as an attachment to this Plan). • Require the Responsible Party to submit to the City, a hazard assessment (at the Responsible Party’s expense) by a City approved certified cross-connection control specialist.
• City review of hazard assessments previously conducted at the user premises.
Temporary Service Connections
City staff will review temporary connection applications for hazard identification.
Subsequent Hazard Assessments
Subsequent to the initial hazard assessment, the City will perform a hazard assessment if any of the following events occur.
• If a user premises changes account holder, excluding single-family residences. • If a user premises is newly or re-connected to the City. • If evidence exists of changes in the activities or materials on a user’s premises. • If backflow from a user’s premises occurs.
• Periodically, as identified in the City’s CCC Plan required pursuant to CCCPH. • If the State Water Board requests a hazard assessment of a user’s premises. • If the City concludes an existing hazard assessment may no longer accurately represent the degree of hazard.
Subsequent hazard assessments will follow the procedures listed above.
Inspection of Internal Protection at City-Owned Water Supply Treatment and Storage Facilities
The City’s Blending and Disinfection Facility, Well Sites, and Water Storage Reservoirs will receive a cross-connection survey annually to assess the need for internal protection and to document the status and presence of internal protection from internal cross-connections. The City will routinely (twice per year) inspect non-testable devices as identified in the annual survey to verify the device is operating properly.
Element 2 – Prevention of Contamination
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Element 2 – Prevention of Contamination
The Responsible Party’s plumbing system, generally starting from the termination of the City meter, is considered a potential high-health hazard requiring the isolation of the Responsible Party’s premises by an approved, Responsible Party-installed, owned, and maintained backflow prevention assembly (BPA) (e.g., reduced-pressure principle backflow prevention assembly (RP) or reduced-pressure detector assembly (RPDA)).
The BPA must be located at the end of the PWS water service pipe (i.e., as close as practical to the Responsible Party side of the meter). Water will only be supplied to the Responsible Party through an approved, Responsible Party-installed, and maintained BPA.
No water service connection to any premises will be installed or maintained by the City unless the water supply is protected as required by City rules and regulations.
Service of water to any premises will be discontinued by the City if a required backflow prevention assembly is not installed, tested and maintained, or if it is found that a backflow prevention assembly has been removed, bypassed, or if an unprotected crossconnection exists on the premises. Service will not be restored until such conditions or defects are corrected.
The Responsible Party’s system must be open for inspection at all reasonable times to authorized representatives of the City to determine whether unprotected crossconnections or other structural or sanitary hazards, including violations of the CCC Plan or other regulations, exist. When such a condition becomes known, the City shall deny or immediately discontinue service to the premises until the Responsible Party has corrected the condition(s) in conformance with the City CCC Program.
The City, upon an assessment of the risk of contamination posed by the Responsible Party’s plumbing system and use of water, may allow a single-family residential premises to connect to the Distribution System without a City-approved backflow prevention assembly.
Conditions for Service
By agreeing to start utility services, the Responsible Party agrees to comply with all regulations pertaining to such services pursuant to requirements in the City of Santa Maria Municipal Code and the following conditions for service. • The Responsible Party agrees to take all measures necessary to prevent contamination of the plumbing system within their premises and the City Distribution System that may occur from backflow through a cross-connection.
These measures must include the prevention of backflow under any backpressure or backsiphonage condition, including during a disruption of water supply from the City's system that may occur during routine system maintenance or during emergency conditions, such as a water main break. • The Responsible Party agrees to install, operate, and maintain their plumbing Element 2 – Prevention of Contamination
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system in compliance with the current edition of the California Plumbing Code (CPC), City standards, and the Santa Maria Municipal Code. • For cross-connection control or other public health-related surveys, the Responsible Party agrees to provide access to all parts of the premises during reasonable working hours for the City employees or agents to provide routine surveys.
• The Responsible Party agrees to provide access to all parts of the premises at all times during emergencies.
• The Responsible Party agrees to bear all costs for the installation, testing, repair, maintenance, and replacement of the Responsible Party’s backflow prevention assembly.
• If required by the City, the Responsible Party agrees to submit, to the City, plumbing plans and/or a cross-connection control survey of the premises conducted by a City-approved and certified Cross-Connection Control Specialist. The cost of the survey will be borne by the Responsible Party. • The Responsible Party agrees to complete and submit, to the City, a "Water Use Questionnaire" for the purpose of surveying the health hazard posed by the Responsible Party's plumbing system to the City Distribution System. • The Responsible Party agrees to obtain prior approval from the City for changes in water use, alterations, and additions to the plumbing system that may increase the contamination risk to the City Distribution System. The Responsible Party agrees to comply with any additional requirements imposed by the City for cross-connection control.
• The Responsible Party agrees to immediately notify the City and the local health jurisdiction of any backflow incident or possibility of backflow incident occurring at the Responsible Party’s premises (i.e., entry of any contaminant/pollutant into the drinking water) and shall cooperate fully with the City to determine the reason for the backflow incident. • The Responsible Party acknowledges the right of the City to discontinue the water supply within 72 hours of giving notice to the Responsible Party, or a lesser period of time if required to protect public health, if the Responsible Party fails to cooperate with the City in the survey of premises, in the installation, maintenance, repair, inspection, or testing of backflow prevention assemblies or air gaps required by the City, or in the City's effort to contain a contaminant or pollutant that is detected in the Responsible Party's system. • The Responsible Party acknowledges and agrees to comply with the right of the City, in keeping with changes to California State regulations, industry standards, or the City's risk management policies, to impose retroactive requirements for additional cross-connection control measures. • The SWRCB, and City may, at their discretion, require a water user to designate a User Supervisor when the user premises has a multi-piping system that conveys various types of fluids and where changes in the piping system are frequently made.
Element 2 – Prevention of Contamination
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Backflow Prevention Assembly Determination
The City will ensure that actual and potential cross-connections are eliminated when possible or controlled by the installation of approved BPAs or air gaps (AG) consistent with the requirements of the CCCPH.
Existing Backflow Prevention Assemblies
All presently installed BPAs which do not meet the requirements of the CCC Program but which were approved assemblies for the purposes described at the time of installation and which have been properly maintained, are, except for the field testing and maintenance requirements, excluded from the requirements of these rules so long as the City is satisfied that the installed BPA will adequately protect the City Distribution System.
Whenever an existing BPA is moved from its present location, is in need of major repair or when the City finds that the maintenance constitutes a hazard to health, the Responsible Party will replace the existing BPA with an approved backflow prevention assembly meeting the CCC Program requirements. Nothing herein relieves the Responsible Party from obligations to alter the BPA based on a change of use or a hazard assessment.
Requirements
• The City will require that all new, non-residential, water service connections be isolated with an RP. All service connections identified as high hazard or identified in Appendix D of the CCCPH shall be isolated with an RP or AG as appropriate.
• The City will require that existing, non-residential, water service connections identified as a high hazard through hazard assessment be isolated with an RP.
All service connections identified as high hazard or identified in Appendix D of the CCCPH must be isolated with an RP or AG as appropriate. • The City will require all new residential water connections with facilities identified as high hazard or identified in Appendix D of the CCCPH be isolated with an RP. All BPA requirements for existing residential connections will depend on the outcome of a hazard assessment.
• The City will require that all new, non-residential, water service connections with metered fire protection systems be isolated with an RP and unmetered fire protection systems be isolated with an RPDA2.
• The City will require that all existing, non-residential, water service connections with fire protection systems be isolated with a DCDA2
or RPDA within 10 years
of the effective date of the CCCPH.
• The City will require all high hazard fire protection systems, including but not limited to, fire protection systems that have the potential to utilize chemical addition (e.g., wetting agents, foam, anti-freeze, corrosion inhibitor) or an auxiliary water supply, be isolated with a RP or RPDA by July 1, 2034. 2 Detector assembly not required if system is metered.
Element 2 – Prevention of Contamination
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The City of Santa Maria Fire Department does not use firefighting foams or other chemical additives in fire apparatus water tanks or for injection into fire sprinkler system Fire Department Connections (FDCs). The City will continue to monitor fire department activities and procedures regarding use of firefighting foams or chemical additives. The City will utilize hazard assessments for determination if an FDC is within 1,700 feet of an auxiliary non-potable water source. If an auxiliary non-potable water source is present, an RP or RPDA will be required for fire services with an FDC.
Existing DCDAs, in which a FDC is present, and which do not trigger high hazard premises containment, can remain in place until they are in need of major repair or are no longer an approved BPA per the USC List of Approved Backflow Prevention Assemblies.
• The City will require all residential connections with fire protection systems to be isolated with a DC or RP within 10 years of the effective date of the CCCPH. Residential connections with fire protection systems capable of meeting all the following criteria will not be required to install a BPA. ° The residential premises has only one service connection to the Distribution System.
° A single service line onto the residential premises exists that subsequently splits on the property for domestic flow and fire protection system flow, such that the fire protection system may be isolated from the rest of the user premises.
° A single, water industry standard, water meter is provided to measure combined domestic flow and fire protection system flow. ° The fire protection system is constructed of piping materials certified as meeting NSF/ANSI Standard 61.
° The fire protection system’s piping is looped within the structure and is connected to one or more routinely used fixtures (such as a water closet) to prevent stagnant water.
• The City will require temporary water connections to be equipped with an RP. • The required premises containment shall be purchased, installed, tested, inspected, and maintained at the Responsible Party’s expense in accordance with City standards, Santa Maria Municipal Code, and the CCC Program.
Additional Premises Requiring Premises Containment
The following list includes premises and activities requiring backflow protection with level indicated.
• Any multi-family premises3 – RP.
• Any premises with piping for livestock – RP.
• Any premises/activity as determined by the Director of Utilities to present a hazard to the PWS – RP.
3 The determination of a multi-family premise will be made by the Director of Utilities.
Element 2 – Prevention of Contamination
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Backflow Prevention Assembly Requirements
The City will require that all backflow prevention assemblies be approved through both laboratory and field evaluation tests performed in accordance with standards found in the Manual of Cross-Connection Control, Tenth Edition, or any successor edition, published by the University of Southern California Foundation for Cross-Connection Control and Hydraulic Research.
Installation Criteria for Backflow Protection
Each BPA and AG separation must be accessible for field testing, inspection, and maintenance.
Installation Requirements
BPA Installation Requirements are as follows.
• As close as practical to the water service connection. Exceptions require approval on a case-by-case basis.
• Installed in the orientation for which they are approved. • Installed in a manner and location that facilitates their proper orientation, maintenance, and testing or inspection.
• Installed in a manner that will protect them from weather related conditions such as flooding and freezing.
• Installed in compliance with applicable safety regulations. • In no case shall a cut, tee, or tap be made between the Responsible Party’s point of connection to the City distribution system and the backflow prevention assembly intended for premises containment.
• RP assemblies shall be installed with a minimum side clearance of twelve inches, except that a minimum side clearance of twenty-four inches must be provided on the side of the assembly that contains the test cocks. City may approve alternate clearances provided that there is adequate clearance for field testing and maintenance.
• No post-manufacture modifications to backflow prevention assemblies shall be accepted.
• Installed in accordance with the installation standards outlined in the most recently published edition of the CCCPH, or University of Southern California Foundation for Cross-Connection Control and Hydraulic Research (USCFCCCHR) Manual of Cross-Connection Control.
• Installations shall conform to standard drawings and specifications of the City.
Air Gap Requirements
• The receiving water container must be located on the Responsible Party’s premises at the Responsible Party’s service connection unless an alternate location has been approved by the City.
• All piping between the Responsible Party’s service connection and the discharge location of the receiving water container must be above finished Element 2 – Prevention of Contamination
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grade and be accessible for visual inspection unless an alternative piping configuration is approved by the City.
• The City will inspect the installed AG to ensure that the AG has been installed as required by City standards, Santa Maria Municipal Code, and the CCC Program.
• Any new AG installation at a Responsible Party’s service connection must be reviewed and approved by the State Water Board prior to installation.
Schedule for Installation of BPAs
The following table shows the schedule that the City will follow for installation of BPAs when required (based on the hazard assessment).
The City may consider granting an extension of 30 days for installation of BPA for an existing connection if requested by the premises owner.
Type of Service Schedule
New connections with identified hazards Before water service is initiated Existing connections with Appendix D-type hazards and
other high hazard cross-connection potential Within 90 days after notification Existing high hazard fire protection systems Within 90 days after notification Existing non high hazard fire protection systems Within 180 days after notification Enforcement
When the Responsible Party fails to install the required backflow protection within 30 days after the due date specified, the City will send a second notice giving the Responsible Party an additional 30 days to comply. The notice will also inform the Responsible Party that failure to satisfactorily respond to this notice will result in penalties in accordance with Element 5 of this Cross-Connection Control Plan and Chapter 8-10A Cross-Connections of the Santa Maria Municipal Code. Penalties can include fines or disconnection of water service or both. (This space is intentionally blank.)
Element 3 – Certified BPA Testers and Certified CCC Specialists City of Santa Maria Regulatory Review - 12/30/2025
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Element 3 – Certified BPA Testers and Certified CCC
Specialists
All BPA testers and cross-connection control specialists performing work in the City’s service area must be certified per requirements of the CCCPH, City standards, Santa Maria Municipal Code, and the CCC Program (this Cross-Connection Control Plan is a component of the CCC Program).
Backflow Incident Reporting Obligations of BPA Testers
The City requires backflow prevention assembly testers to notify the City as soon as possible, and within 24 hours, if a backflow incident or an unprotected cross-connection is observed at the BPA or prior to the Responsible Party premises during field testing.
The City will require backflow prevention assembly testers to notify the City if a Responsible Party, or City owned BPA is observed to have been modified from its original approval.
Pre-Approved Lists
Certified BPA Testers and Cross-Connection Control Specialists must be included on the City’s pre-approved list to provide testing in the City’s service area. Application must be made to the Utilities Department on forms provided, which will include but not be limited to the following:
• Evidence of current certification, as recognized in the CCCPH, in good standing.
• Make, model, and serial number of field-testing equipment (BPA Testers only). • Evidence of test equipment verification of accuracy and/or calibration within the past 12 months (BPA Testers only).
• Evidence of a current City Business License.
The Utilities Department will maintain a list of certified BPA Testers and CrossConnection Control Specialists that have been pre-approved. The lists will be revised as necessary.
Denial, Suspension or Revocation of BPA Tester or Cross-Connection Control Specialist Approval
BPA Tester/Cross-Connection Control Specialist Approval by the City may be denied, suspended, or revoked for any of the following reasons:
• A BPA Tester is no longer in possession of a current and valid certificate as a Backflow Prevention Assembly Tester issued by the approved certification entity as determined by the City.
• A BPA Tester is no longer in possession of a current and valid test kit Element 3 – Certified BPA Testers and Certified CCC Specialists City of Santa Maria Regulatory Review - 12/30/2025
Cross-Connection Control Plan 22
calibration certificate.
• A Cross-Connection Control Specialist is no longer in possession of a current and valid certificate as a Cross-Connection Control Specialist issued by the certification entity as determined by City.
• The City determines that a material misrepresentation was included or omitted by the BPA Tester or Cross-Connection Control Specialist on the initial or renewal application for BPA Tester or Cross-Connection Control Specialist certification.
• The City determines that the BPA Tester, in the performance of a test or repair required by the City, commits an act that may pose a threat to public health and safety.
• A BPA Tester repeatedly submits incomplete or incorrect test reports to the City.
• A BPA Tester fails to report an assembly that has been modified or incorrectly installed.
• The City determines that a material misrepresentation was included or omitted by the BPA Tester on the backflow assembly test report form submitted to the City by the BPA Tester.
• A BPA Tester performs a backflow prevention assembly repair with parts other than OEM parts.
• A BPA Tester performs a backflow assembly test using testing procedures other than those accepted by the City.
• A BPA Tester or Cross-Connection Control Specialist fails to report a crossconnection hazard that is unprotected, that is, with no backflow prevention assembly or the wrong type of assembly.
• A BPA Tester fails to report the removal or replacement of a backflow prevention assembly on a Backflow Prevention Assembly Test Report. • A BPA Tester performs a repair upon a backflow prevention assembly which has been required to be replaced by the City.
• If a BPA Tester or Cross-Connection Control Specialist has unresolved Responsible Party complaints or complaints from multiple Responsible Parties. • If a BPA Tester or Cross-Connection Control Specialist commits fraud or gross negligence in the performing of their duties.
• If a BPA Tester or Cross-Connection Control Specialist is removed for cause from another water agency’s list of approved BPA Testers or Cross-Connection Control Specialists.
• Does not possess a current City Business License.
The City may deny, suspend, or revoke a BPA Tester or Cross-Connection Control Specialist approval for a period between five (5) days and one year, at the discretion of the Director of Utilities.
Appeals
• Any Denial, Suspension, or Revocation of BPA Tester or Cross-Connection Control Specialist Approval is appealable pursuant to Santa Maria Municipal Element 3 – Certified BPA Testers and Certified CCC Specialists City of Santa Maria Regulatory Review - 12/30/2025
Cross-Connection Control Plan 23
Code Chapter 8-1.07.
• An appeal must be received by the City on or before the effective date of suspension or revocation.
• The decision shall be a final decision, with no further right of appeal.
Quality Assurance
• The City shall provide follow-up on deficient backflow assemblies or test reports.
• The City may conduct follow up tests on backflow assemblies tested by a BPA Tester at the discretion of the City.
• The City will report incidents of fraud or gross incompetence on the part of any certified tester to the certifying organization.
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Element 4 – Backflow Prevention Assembly Testing
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Element 4 – Backflow Prevention Assembly Testing
The following procedure will ensure all BPAs are field tested, inspected, and maintained and that AGs are inspected and maintained in accordance with the CCCPH, City standards, Santa Maria Municipal Code, and the CCC Program.
Inspection and Testing of Backflow Preventers and Air Gaps All BPAs relied upon for protection of the City distribution system will be subject to inspection and testing as applicable. This includes BPAs installed for internal protection within a user’s premises. The City must have access to the premises to verify that the on-site protection meets the requirements of the CCCPH, City standards, Santa Maria Municipal Code, and the CCC Program for installation, field testing, and inspections.
BPAs
• A certified and City approved Cross-Connection Control Specialist will inspect BPAs for proper application (i.e., to ensure that the installed BPA is commensurate with the assessed degree of hazard).
• A City approved certified Cross-Connection Control Specialist or BPA Tester will perform inspections of backflow preventers for correct installation. • A certified and City approved BPA Tester will test all assemblies.
Air Gaps
• The City approved and certified Cross-Connection Control Specialist or BPA Tester will visually inspect AG separations at Responsible Party premises when hired to do so to determine compliance.
Frequency of Inspection and Testing
Inspection and testing of BPAs and/or AGs will be conducted at the following times. • At the time of installation.
• Annually (approximately 12 months) or more frequently after installation. • After a backflow incident.
• After BPA repair, reinstallation, relocation, or re-plumbing.
All AG separations will be inspected annually and after modifications to the installation.
The City may require a BPA or AG to be inspected and/or tested more frequently than once a year.
Element 4 – Backflow Prevention Assembly Testing
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Cross-Connection Control Plan 25
Responsibility for Inspection and Testing
The City will be responsible for inspection and testing of City owned BPAs and AGs.
The Responsible Party is responsible for hiring a City approved certified BPA Tester or Cross-Connection Control Specialist for inspection and testing of BPAs. Testing and inspection of Responsible Party BPAs will be at the Responsible Party's expense.
Notification of Inspection and/or Testing
The City will notify the Responsible Party to have their BPA(s) inspected and/or tested.
Notices will be sent out not less than 30 days before the due date of the inspection and/or test and will be via a hardcopy letter sent via mail or using electronic communications. The notice will also specify the date by which the inspection or test report must be received by the City. If the City has not received a passed test report in the designated time frame, enforcement policies will be applied.
Approved Test Procedures
The City requires all BPAs protecting the City’s public water system be tested at least annually in accordance with approved test procedures as specified in CCCPH (Manual of Cross-Connection Control, Tenth Edition, or any successor edition, published by the University of Southern California Foundation for Cross- Connection Control and Hydraulic Research).
Repairs
Any BPA that fails routine testing shall be repaired within thirty (30) days of the initial test date. The cost will be borne by the Responsible Party.
The Responsible Party must notify the City if repairs cannot be made within the specified period.
Only Original Equipment Manufacturer (OEM) parts will be used to repair BPAs. If OEM replacement parts are not available, then a replacement approved backflow prevention assembly must be installed to replace the existing assembly.
The City shall determine the level of risk the failed assembly presents to the water supply and, if necessary, discontinue water service.
Should repair costs exceed $500.00, or if the assembly must be replaced, such work must be completed by a California State Licensed Contractor.
Element 5 – Enforcement
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Element 5 – Enforcement
Conditions for Disconnection
To enforce this CCC Plan, it may become necessary to discontinue water service through connection(s) to the premises, or premises under common control. Conditions that warrant discontinuance of service include, but are not limited to, the following. • The City identifies a water use that represents a clear and immediate hazard to the City Distribution System that cannot be immediately abated. • Direct or indirect connection between the City Distribution System and a sewer line.
• An unprotected direct or indirect connection between the City Distribution System and an auxiliary water system.
• The Responsible Party refuses to inspect an AG separation. • The Responsible Party refuses to install a required BPA. • The Responsible Party refuses to test a BPA.
• The Responsible Party refuses to repair or replace a faulty BPA. • The Responsible Party refuses to upgrade a BPA to the necessary level of protection.
• The Responsible Party refuses to comply with the requirements set forth in the CCC Plan.
Annual Testing Conditions for Disconnection
When a Responsible Party fails to submit the Annual Test and Maintenance Report within 30 days after the established due date and the City has not approved an extension to the due date, the City will take the following enforcement actions. • The City will send a second notice notifying the Responsible Party of the past due test(s). The notice will also inform the Responsible Party that failure to satisfactorily respond to this notice will result in the enforcement of penalties in accordance with the legal authority of the City.
• If the Responsible Party has not responded satisfactorily to the City within 30 days of the second notice, the City will implement penalties in accordance with its legal authority. If the Responsible Party’s water service is discontinued due to violations of this Program, the Responsible Party will be subject to payment of the Delinquency Shut Off Fee specified in the City’s current rates. Upon seeking renewed service from the City, the backflow prevention assembly being returned to service must be tested in accordance with City requirements.
When a Responsible Party fails to submit an Annual Test and Maintenance Report showing the repairs and/or replacement of a BPA that failed a test within 30 days after the initial test date indicated on the test form, and the City has not approved an extension to the due date, the City will take the following enforcement actions.
Element 5 – Enforcement
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• The City will send a second notice notifying the Responsible Party of the past due test(s). The notice will also inform the Responsible Party that failure to satisfactorily respond to this notice will result in the enforcement of penalties in accordance with the legal authority of the City.
• If the Responsible Party has not submitted the passing inspection/test report within 30 days of the due date given in the second notice, the City will implement penalties in accordance with its legal authority. If the Responsible Party’s water service is discontinued due to violations of this Program, the Responsible Party shall be subject to Delinquency Shut Off Fee specified in the City’s current rates. Upon seeking renewed service from the City, the backflow prevention assembly being returned to service must be tested in accordance with City requirements.
Nothing in this section inhibits the City’s ability to discontinue water service to protect the City’s Distribution System in addition to the remedies identified in this section.
Removal of BPA is Grounds for Disconnection
In addition to the grounds for termination set forth in this section, the City may terminate water service to any premises if a required BPA or AG is removed, or if the City finds evidence that an installed BPA or AG has been bypassed or rendered ineffective.
Reported Backflow Incident Investigation and Disconnection The City will discontinue service to the premises if a backflow incident or likely backflow incident is reported and confirmed. Water service will not be restored to that premises until the City receives confirmation of a passing BPA field test from a certified and City approved backflow prevention assembly tester demonstrating that the installed backflow protection assembly is protecting the Distribution System.
Appeal of Enforcement Decisions
Any Enforcement Decision by the City is appealable pursuant to Santa Maria Municipal Code Chapter 8-1.07.
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Element 6 – Backflow Incident Response, Reporting, and Notification City of Santa Maria Regulatory Review - 12/30/2025
Cross-Connection Control Plan 28
Element 6 – Backflow Incident Response, Reporting,
and Notification
The procedures discussed in this element of the Cross-Connection Control Plan are for investigating and responding to suspected or actual backflow incidents.
Backflow Incident Response Procedure
The City will follow the incident response procedures outlined in the City of Santa Maria Backflow Incident Response Plan, see Attachment B.
Backflow Incident Response Plan
• Notification of affected service area population.
• Notification and coordination with other agencies, such as the State Water Board, and the local health jurisdiction.
• Identification of the source of backflow substance.
• Isolation of the source of backflow substance and the affected area(s). • Mitigation measures to correct the problem.
• Application of corrective actions to prevent future backflow occurrences. • Documentation of the backflow incident investigation, response, and follow-up actions.
Backflow Incident Notification
State Water Board – Division of Drinking Water Contact Information District 06 – Santa Barbara
Office Phone: (805) 566-1326
Emergency Phone: (805) 440-9627
Santa Barbara County Environmental Health
Day: (805) 346-8463
Evening: (805) 315-5805
Other: (805) 346-8470
Santa Barbara Public Health Department EMS
Day: (805) 694-8301
Evening: (805) 694-8301
Element 7 – Recordkeeping
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Element 7 – Recordkeeping
The City will implement a recordkeeping system in accordance with the CCCPH. The records the City will keep are identified in the following list. The Responsible Party will have the duty to submit all records and documentation of any and all inspections, tests, repairs, renovations, rebuilds, restorations, or replacements of backflow assembly(s) to the City of Santa Maria Utilities Department.
• The two most recent hazard assessments for each user premises, conducted pursuant to the CCC Program.
• The associated hazard or application, location, owner, type, manufacturer, model, size, installation date, and serial number for each BPA. • The associated hazard or application, location, owner, as-built plans for each AG installation.
• Results of all BPA field testing, AG inspection, swivel-ell inspections and field tests, for the previous three calendar years, including the name, test date, repair date, and certification number of the backflow prevention assembly tester for each BPA field test, AG, and swivel-ell.
• Replacement, relocation, or repairs made to BPAs for the previous three calendar years.
• The most current cross-connection tests.
• If a user supervisor is designated for a user premises, the City will keep record of current contact information for the user supervisor and water user, and any applicable training and qualifications as described by the CCCPH. • Descriptions and follow-up actions related to all backflow incidents. • A copy of the current contract or agreement, if any portion of the crossconnection control program is carried out under contract or agreement. • The current Cross-Connection Control Plan as required in the CCCPH. • Any public outreach or education materials issued as required in the CCCPH for the previous three calendar years.
All information will be available to the State Water Board upon request.
The City will maintain records using the following methods.
Item Method (Digital, hard copy, both, or other - describe) Hazard Assessments Digital
BPA Information Digital
Air Gap, Swivel-El Information Digital
BPA field test/ inspection reports Digital
BPA Installation, Repair,
Replacement
Digital
Element 7 – Recordkeeping
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Item Method (Digital, hard copy, both, or other - describe) Certification information of BPA
Testers and Cross-Connection
Control Specialists
Digital
Backflow Incident Documentation Digital
Current Cross-Connection Tests Digital
User Supervisors (if required) Digital (if required)
Follow-up Actions Digital
Public Outreach, Education
Materials
Both
Current Cross-Connection Control
Plan
Digital
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Element 8 – Public Outreach and Education
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Element 8 – Public Outreach and Education
The City will implement a cross-connection control public outreach and education program that includes educating staff, Responsible Party’s, and the community about backflow protection and cross-connection control. The City may choose to implement this through a variety of methods, such as the methods listed below. • Periodic water bill inserts.
• Pamphlet distribution.
• Email.
• New customer documentation.
• Consumer Confidence Reports.
• City Website: https://www.cityofsantamaria.org
Local Entity Coordination
The City will coordinate with applicable local entities that are involved in either crossconnection control or public health protection to ensure hazard assessments can be performed, appropriate backflow protection is provided, and provide assistance in the investigation of backflow incidents. Local entities may include but are not limited to plumbing, permitting, or health officials, law enforcement, fire departments, maintenance, and public and private entities.
Local Entity Contact Name Contact Info (Phone,
email)
City of Santa Maria Fire
Department Fire Marshal (805)925-0951 *2255
City of Santa Maria Utilities
Department
Water Distribution
Supervisor
(805)925-0951 *7411
City of Santa Maria Building
Department Building Department (805)925-0951 *2241
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City of Santa Maria Regulatory Review – 12/30/2025
Cross-Connection Control Plan
Attachment
A
Copy of legal authority used to implement Cross-Connection Control Plan.
Attached is a Draft Ordinance to be considered by the City Council.