Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA,
AUTHORIZING THE USE OF A COOPERATIVE PURCHASING
AGREEMENT WITH VERTOSOFT LLC, AN AUTHORIZED
RESELLER FOR OPENGOV, FOR DELIVERY AND
IMPLEMENTATION OF A BUDGET & FINANCIAL PLANNING,
CAPITAL PROJECT MANAGEMENT, AND GRANTS
MANAGEMENT SYSTEM
WHEREAS, the City’s previous core financial system was in use since 1998 and became outdated due to its minimal functionality compared to financial systems available today; and
WHEREAS, the City began the process of preparing for an Enterprise Resource Planning (ERP) System Implementation with the Fiscal Year 2018-20 Financial Plan; and
WHEREAS, the Enterprise Resource Planning (ERP) System is essential for the City to meet its statutory obligations for financial reporting and to provide the tools for Citywide financial management; and
WHEREAS, Workday, configured for core financials, and CanAm/Teller, configured for cashiering, went live on July 2, 2025 , and SpryPoint, configured for Utility Billing, went live on November 10, 2025; and
WHEREAS, the City seeks to modernize its budgeting process, capital improvement program management, capital project management, and grants management; and
WHEREAS, the platform offered by OpenGov Inc. meets the needs of effective and efficient software solution; and
WHEREAS, cooperative purchasing is used by municipaliti es in the purchase of goods and services where agreements are entered into with state, city governments, public or quasi - public entities, and non-profit entities; and
WHEREAS, the City adopted Resolution No. 2004 -31 to formally authorize the cooperative purchasing procedure and it states that if the public interest and convenience would be best served by utilizing another entities contract for competitive pricing of goods and/o r services, the Purchasing Agent may buy directly from a vendor under the cooperative purchasing program; and
WHEREAS, OMNIA Partners provides access to cooperative agreements such as the competitively bid and awarded contract with Vertosoft LLC, which al lows other agencies to participate in the contract and receive discounted volume pricing; and
WHEREAS, staff recommends that the Purchasing Agent purchase OpenGov as a Software-as-a-Service (SaaS) from Vertosoft LLC utilizing the Region 14 Education Servi ce Center Contract Number 159574 through OMNIA Partners for the contract; and Attachment A
WHEREAS, staff recommends that the City Council approve the OpenGov End User License Agreement (EULA); and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. Authorizes the use of a cooperative purchasing agreement with Vertosoft LLC, an authorized reseller for OpenGov, for delivery and implementation of a budget and financial planning, capital project management, and grants management system; and
SECTION 2. Authorizes the City Manager, or designee, to enter into the OpenGov End User License Agreement; and
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 16th day of June 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager