COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: June 16, 2026
SUBJECT: Adoption of a Resolution Approving Award of Construction Contract to CalPortland Construction for the Mahoney and Black Road Paving 2026 Project (Bid No. 2026-03)
Description:
The City Council will consider adopting a Resolution awarding a construction contract to CalPortland Construction for the Mahoney and Black Road Paving 2026 Project (Bid No. 2026-03). The project includes pavement rehabilitation improvements on Mahoney Road and Black Road, including roadway grinding, asphalt paving, striping, pavement markings, traffic control, and related work necessary to improve roadway conditions and extend the service life of the pavement.
Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing Facilities of the California Environmental Quality Act (CEQA) State Guidelines because the project consists of roadway rehabilitation and maintenance of existing public facilities.
RECOMMENDATION:
1. Adopt a Resolution awarding a Construction Agreement to CalPortland Construction for the Mahoney and Black Road Paving 2026 Project, Bid No. 2026- 03, in the amount of $1,987,998; and
2. Authorize the City Manager, or designee, to execute the agreement and any future amendments or change orders necessary, provided such amendments are within the scope of the project and consistent with the adopted project budget; and
3. Authorize the City Manager, or designee, to execute necessary project amendments to the agreement not to exceed the contingency amount.
BACKGROUND:
The Mahoney and Black Road Paving 2026 Project is part of the City's ongoing pavement preservation program intended to main tain and improve roadway infrastructure throughout the community.
The project includes pavement grinding and roadway rehabilitation along portions of Mahoney Road, from the Tanglewood Community limit to Betteravia Road, and Black Road, from Betteravia Road to the southerly Windset Farms driveway. Work includes placement of new asphalt concrete pavement, restoration of pavement striping and 2 markings, traffic control, and related improvements necessary to extend the useful life of the roadway network. The project is funded through the City's Capital Improvement Program and transportation-related funding sources designated for pavement maintenance and rehabilitation.
DISCUSSION:
The project was publicly advertised through the City's e-Procurement Portal, PlanetBids, and a Notice Inviting Bids was published in accordance wit h City purchasing requirements. Bids were received electronically and publicly opened on June 10, 2026.
A summary of the top three bids received is as follows:
Bidder Total Bid Amounts
CalPortland Construction $1,987,998.00
TORO ENTERPRISES, INC. $2,062,520.80
Mission Paving Inc. $2,193,699.00
A detailed bid tabulation is attached as Attachment B. Signed proposals and bid bond forms are available for viewing in the Public Works Office located at 110 South Pine Street, Suite 221, Santa Maria, CA 93458. The lowest responsive bidder, CalPortland Construction, has successfully completed similar projects. Public Works Staff verified references and determined the firm is qualified to perform the work.
Alternative(s)
The City Council may approve the aw ard of the contract to the lowest responsive and responsible bidder as recommended. Alternatively, the City Council may reject all bids and direct staff to re -advertise the project; however, this action is not recommended because the procurement process wa s properly followed and delaying the project could result in increased construction costs and further deterioration of the roadway surface.
Fiscal Considerations
Funding for the Mahoney and Black Road Paving 2026 Project is included in the Fiscal Year 202 6-27 Capital Improvement Program budget. The total construction contract amount is $1,987,998. Sufficient funds are available within the project budget to complete the work, including construction contingencies, inspection, and project administration costs.
Item Amount
Construction Contract Award (CalPortland Construction) $1,987,998.00 Materials Testing (estimated) $45,000.00
Public Works Interdepartmental Billing (estimated) $100,000.00 Project Total $2,132,998.00
Total Project Contingency $270,000.00
Project Grand Total $2,402,998.00
3 Impact on the Community
The project will improve roadway conditions on Mahoney Road and Black Road, resulting in a smoother driving surface, enhanced safety, and reduced long -term maintenance costs. Completion of the project will help preserve critical transportation infrastructure and improve mobility for residents, businesses, and agricultural operations in the area.
ATTACHMENT(S)
A. Resolution
B. Detailed Bid Results
C. Agreement