Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
RETROACTIVELY AUTHORIZING THE REPLACEMENT
OF TWO HVAC UNITS IN THE AMOUNT OF $28,099
FOR FIRE ADMINISTRATION AND FIRE STATION 5
WHEREAS, during FY 25-26, two HVAC units serving Fire Administration and Fire Station 5 have experienced critical failures and were determined by HVAC contractors to have reached the end of their useful lives; and
WHEREAS, the failed units utilized R-22 (Freon) refrig erant, which is no longer manufactured for use in new equipment due to federal and state environmental regulations, including CARB compliance requirements, making repairs impractical and cost-prohibitive; and
WHEREAS, the failures impaired the facilities' ability to maintain appropriate indoor environmental conditions and required prompt corrective action to maintain operational continuity and preserve City property, and staff proceeded with the replacement of the units using available funding within the adopted budget; and.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. The City Council hereby retroactively authorizes the emergency replacement of two HVAC units made during FY 25 -26 serving Fire Administration and Fire Station 5 in the amount of $28,099 and finds that the emergency procurement was necessary to protect public health, safety, welfare and City Operations; and
SECTION 2. the City Manager or designee is authorized to exec ute emergency procurements for staff safety purposes using the adopted Unforeseen Facility Repairs account provided such procurements are within the scope of the definition of emergency procurements and are within the adopted budgeted account; and
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
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Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 7th day of July 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager