Attachment C- Amendment to Professional Services Agreement.pdf

Attachment C
AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES

This Amendment No. 1 to conduct environmental review and prepare an environmental document for the Package Delivery Warehouse Planned Development (PD2024- 0003) Project from March 4, 2025 is made on July 7 , 2026 by and between Rincon Consultants , Inc. a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. WHEREAS, On February 18, 2025, the City Council adopted a resolution to approve a contract with Rincon Consultants Inc., who provided an initial cost estimate of $121,592; and

2. WHEREAS, To date, $241,569.59 has been requested by Rincon to complete the tasks included in the original cost estimate plus necessary steps that were not anticipated when the initial cost estimate was created. These steps include additional rounds of peer review of technical studies, increased coordination with applicants and consultants, development of mitigation measures and project alternatives beyond initial scope, public comment letters received beyond the initial estimated a mount, and the general cost of responding to the appeal filed post project approval.

3. WHEREAS, To close the gap from the initial cost estimate and provide additional funds for Rincon to complete the remaining environmental analysis , staff request authorization for an additional $119,977.59.

NOW, THEREFORE, IT IS AGREED:

1. Term and Termination. The amount of funds will not exceed $241,569.59.

2. Services to be Performed. Contractor shall continue to conduct environmental review for PD2024-0003. Exhibit “A” includes the services to be performed by Contractor.

3. Payment. Payment terms under this Agreement are listed in Exhibit “B”.

4. Insurance. Contractor shall provide insurance as listed in Exhibit “C”.

5. Exhibits. Exhibits “A”, “B”, and “C” are attached and incorporated. All other terms of the Agreement remain unchanged.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

___________________ ____________________
By: Megan Jones By: Chenin Dow
Managing Principal Community Development Director

APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Rincon Consultants, Inc.
1530 Monterey Street, Suite D
San Luis Obispo, California 93401
805-547-0900
www.rinconcons ultan ts.com
August 7, 2025
Rincon Project No. 24-17159
Cody Graybehl, Senior Planner
Planning Division, Community Development Department
City of Santa Maria
110 South Pine Street, Room 101
Santa Maria, California 93454
Via email: [email protected]
Subject: R equest for Additional Funds to Complete the Environmental Review of the Stowell Road Package Delivery Warehouse Project, Santa Maria, California Dear Mr. G
raybehl:

The purpose of this letter is to request additional funds to complete this project - assisting the City of Santa Maria (City) with the environmental documentation required by the California Environmental Quality Act (CEQA) for the proposed Stowell Road Package Delivery Warehouse Project. The following explains the need for additional funding and the amount being requested.

Explanation of Need
Rincon was contracted to conduct a peer review of applicant -prepared technical studies, prepar e an Initial Study to be circulated with a Notice of Preparation ( NOP), and subsequently prepare an Environmental Impact Report (EIR) to address significant transportation impacts. To date, Rincon has completed three rounds of peer review and is nearly complete with the Initial Study. Rincon has also been actively working on the EIR to be released after the end of the NOP comment period.

The original scope assumed two rounds of review of the technical studies; however, several studies have required a third round of review and additional coordination with City staff and the applicant.

Preparation of the Initial Study has also required more effort than anticipated in order to streamline and reduce the range of issues addressed in the EIR. Furthermore, increased coordination with the applicant and their consultants has necessitated additional project management time. As a result, an increase in the project budget is requested to account for these unanticipated efforts.t To date, Rincon has required an additional 21 hours to complete the peer review, resulting in a budget overage of $6,441. Preparation of the Initial Study has required 91 additional hours beyond the original scope, leading to an overage of $13,135. Additionally, Rincon has fully expended the allocated project management budget due to increased coordination needs with the applicant, their consultants, and City staff. With an estimated six to seven months remaining to complete this assignment , additional project management hours are necessary to ensure continued effective coordination and timely project delivery.

EXHIBIT A
City of Santa Maria
Stowell Road Package Delivery Warehouse Project
2 Additional Funding Request
Rincon is requesting additional funding to cover the unanticipated costs , as described above and itemized below.
• Peer Review –$6,441 (costs incurred to-date)
• Initial Study –$13,135 (costs incurred to-date)
• Project Management – $10,122 (to support continued coordination with the City, applicant, and their consultants over the remaining six to seven months of the contract term The total additional funding requested is $29,698.

Thank you for your consideration of this request for additional funds to support your project. We are also open to discussing potential adjustments to the existing scope that may help offset the additional budget, such as reducing participation in public hearings or other non -essential activities. Please do not hesitate to contact us if you have questions about this proposal or need additional information.

Sincerely,
Rincon Consultants, Inc.

Eric VonBerg
Supervising Planner/Project Manager
[email protected]
Contact for Clarification
Megan Jones, MPP
Managing Principal
[email protected]
Authorized to contractually obligate and negotiate
on behalf of Rincon Consultants, Inc.

Rincon Consultants, Inc.
1530 Monterey Street, Suite D
San Luis Obispo, California 93401
805-547-0900

w w w. r in co n co nsu ltan ts. co m
November 24, 2025
Rincon Project No. 24-17159
Cody Graybehl, Senior Planner
Planning Division, Community Development Department
City of Santa Maria
110 South Pine Street, Room 101
Santa Maria, California 93454
Via email: [email protected]
Subject: Second Request for Additional Funds to Complete the Environmental Review of the Stowell Road Package Delivery Warehouse Project, Santa Maria, California Dear Mr. Graybehl:

The purpose of this lette r is to request additional funds to complete the Final EIR and project management for this project. We have been assisting the City of Santa Maria (City) with the environmental documentation required by the California Environmental Quality Act (CEQA) for the proposed Stowell Road Package Delivery Warehouse Project and the Draft Environmental Impact Report (DEIR) is currently out for public review. The following explains the need for additional funding and the amount being requested.

Explanation of Need
Rincon was contracted to (1) conduct a peer review of applicant -prepared technical studies, (2) prepare an Initial Study to be circulated with a Notice of Preparation ( NOP), and (3) subsequently prepare an EIR to address significant transportation impacts. The scope also included limited project management meetings and coordination with the City. Scheduled bi-weekly status meetings with the applicant and City were added to our scope at a later date.

To date, Rincon has completed the Initial Study and DEIR, which is out for public circulation until December 29, 2025.

Preparation of the DEIR required more effort than anticipated due to several factors:
• A compressed schedule to meet the applicant’s requested accelerated deadline for publishing the DEIR.
• Unanticipated coordination with the applicant to refine the project description and address added data needs.
• Development of mitigation measures and project alternatives beyond what was initially scoped , including mitigation provided by Caltrans.
• Increased and ongoing coordination with the applicant and their consultants, resulting in additional project management time.

These tasks were critical to ensure the DEIR provided a defensible analysis for public review, while meeting an aggressive timeline. However, these unanticipated tasks were not included in the original scope. Given these unforeseen and necessary efforts, Rincon requests an increase in the project budget to recover costs associated with the additional coordination, technical analysis, and project management required to complete the DEIR. Additional Funding Request City of Santa Maria
Stowell Road Package Delivery Warehouse Project
2 Rincon is requesting additional funding to cover the unanticipated DEIR costs, as outlined above.

These costs resulted in the use of budget allocated for preparing the Final EIR and attending public meetings and hearings . The requested amount is itemized below to restore Final EIR and meeting attendance tasks and additional project management.
• Final EIR –$7,128 (same as original amount budgeted)
• Meetings and Public Hearings - $6,714 (same as original amount budgeted) • Project Management – $4,890 (to support continued coordination with the City, applicant, and their consultants to complete the project, specifically managing the completion of the remaining project tasks: the Final EIR, attending public hearings, submittals to the State Clearinghouse and County Clerk, and other project management duties including bi-weekly project meetings.

The total additional funding requested is $18,732.

Thank you for your consideration of this request for additional funds to support your project. Please do not hesitate to contact us if you have questions about this proposal or need additional information.

Sincerely,
Rincon Consultants, Inc.

Rincon Consultants, Inc.
1530 Monterey Street, Suite D
San Luis Obispo, California 93401
805-547-0900

w w w. r in co n co nsu ltan ts. co m
January 6, 2026
Rincon Project No. 24-17159

Cody Graybehl, Senior Planner
Planning Division, Community Development Department
City of Santa Maria
110 South Pine Street, Room 101
Santa Maria, California 93454
Via email: [email protected]
Subject: Third Request for Additional Funds to Complete the Response to Comments on the Stowell Road Package Delivery Warehouse Project, Santa Maria, California Dear Mr. Graybehl:

The purpose of this lette r is to request additional funds to complete the Response to Comments for the Final EIR. We have been assisting the City of Santa Maria (City) with the environmental documentation required by the California Environmental Quality Act (CEQA) for the proposed Stowell Road Package Delivery Warehouse Project and the Draft Environmental Impact Report (D raft EIR) is currently out for an extended public review. The following explains the need for additional funding and the amount being requested.

Explanation of Need
Rincon was contracted to complete the EIR process that included responding to public and agency comments on the Draft EIR. To date, 19 comment letters have been received, some with extensive comments. Rincon’s original proposal estimated the need to respond to five comment letters requiring 24 hours of professional time. Due to over a three-fold increase in the number of comment letters as well as the detailed nature of the comments, and in anticipation of receiving additional comment letters with the extension of the comment period, we are requesting additional budget to address the comments received and anticipated. This estimate is based on receiving 2 5 comment letters , six containing extensive comments requiring additional tim e to address and provide legal guidance on our responses. Our anticipated hours for responding, including internal legal counsel support, is a total of 100 additional professional hours. This includes compiling and organizing comment letters, preparing comprehensive responses, coordinating with the City and the applicant to review and address revisions, and finalizing and publishing the Final EIR and Mitigation Monitoring and Reporting Program (MMRP).

City of Santa Maria
Stowell Road Package Delivery Warehouse Project
2 Budget
Rincon is requesting additional funding to cover the unanticipated costs to respond to comments, as outlined above.
• Task 5 Response to Comments Final EIR\and MMRP –$25,404 based on 100 professional hours Rincon submitted a second request for additio nal funding on November 24, 2025. That amount totaled $18,732 to restore budget for the Final EIR and meetings and public hearings, plus additional project management to support continued coordination and management of the project. This request is still pending. Combining the previous request for $18,732, plus the second request for $25,404, the total request for funding is now $44,136.

Sincerely,
Rincon Consultants, Inc.

Rincon Consultants, Inc.
1530 Monterey Street, Suite D
San Luis Obispo, California 93401
805-547-0900

w w w. r in co n co nsu ltan ts. co m
February 9, 2026
Rincon Project No. 24-17159

Cody Graybehl, Senior Planner
Planning Division, Community Development Department
City of Santa Maria
110 South Pine Street, Room 101
Santa Maria, California 93454
Via email: [email protected]
Subject: Fourth Request for Additional Funds to Complete the Response to Comments on the Stowell Road Package Delivery Warehouse Project, Santa Maria, California Dear Mr. Graybehl:

The purpose of this lette r is to request additional funds to complete the Response to Comments for the Final EIR. We have been assisting the City of Santa Maria (City) with the environmental documentation required by the California Environmental Quality Act (CEQA) for the proposed Stowell Road Package Delivery Warehouse Project and the Draft Environmental Impact Report (Draft EIR). The following explains the need for additional funding and the amount being requested.

Explanation of Need
Rincon was contracted to complete the EIR process that included responding to public and agency comments on the Draft EIR. To date, 25 comment letters have been received, some with extensive comments and from entities that are known to challenge EIRs. Organizing and summarizing these comment letters , researching, and preparing legally defensible responses has been more time consuming than initially anticipated. The additional coordination with the City and applicant, including recent and anticipated conference calls, are requiring additional effort as well. Therefore, we are requesting additional funding to cover costs already accrued ($10,301 as of 2/6/2026), complete our responses to comments, and complete the Final EIR and Mitigation Monitoring and Reporting Program (MMRP).

Budget
Rincon is requesting additional funding to cover the unanticipated costs to respond to comments and complete the Final EIR, as outlined above.
• Task 5 Response to Comments Final EIR\and MMRP –$25,533 based on 20 hours for Principal and internal legal review, 16 hours for project management review, and 20 hours for Planner II document preparation.

Rincon submitted a second request for additional funding on November 24, 2025. That amount totaled $18,732 to restore budget for the Final EIR and meetings and public hearings, plus additional project management to support continued coordination and management of the project. Combining the previous request for $18,732, plus the second request for $25,404, that total request for funding totaled $44,136. Our additional request totals $69,669.

City of Santa Maria
Stowell Road Package Delivery Warehouse Project
2 Thank you for your consideration of this request for additional funds to support your project. Please do not hesitate to contact us if you have questions about this proposal or need additional information.

Sincerely,
Rincon Consultants, Inc.

Rincon Consultants, Inc.
1530 Monterey Street, Suite D
San Luis Obispo, California 93401
805-547-0900

w w w. r in co n co nsu ltan ts. co m
June 16, 2026
Rincon Project No. 24-17159

Cody Graybehl, Senior Planner
Planning Division, Community Development Department
City of Santa Maria
110 South Pine Street, Room 101
Santa Maria, California 93454
Via email: [email protected]; copy [email protected] Subject: Request for Funds to Respond to Appeal Letter and Other Tasks for the Stowell Road Package Delivery Warehouse Project, Santa Maria, California Dear Mr. Graybehl:

The purpose of this lette r is to request funds to assist the City in responding to the Golden State Environmental Justice Alliance appeal of the Planning Commission approval of the Stowell Road Package Delivery Warehouse project.

Explanation of Need
The City received an appeal from the Golden State Environmental Justice Alliance, challenging the Planning Commission approval of the project. As directed by the City, Rincon will thoroughly address all issues raised in the letter utilizing our in -house legal staff. This out of scope task requires an amendment to our existing contract.

Scope and Budget
Rincon proposes the following additional scope of work and associated cost to complete these services. • Task 6.2 Additional Meetings, Project Management, and Public Hearings. Rincon will participate in project meetings, provide ongoing project management support, and attend two City Council hearings, including Principal and in -house legal team participation as needed. The cost for this task is $12,844, based on four hours for Principal participation , four hours for legal team participation, four hours for Project Assistant, and 28 hours for Project Manager support. • Task 7 Review and Response to Appeal Letter . Rincon will review the appeal letter, evaluate and address each issue raised in coordination with Rincon’s in -house legal team, prepare a written response memorandum for the City’s use in responding to the appeal, and provide related project management and document preparation support. The cost for this task is $16, 528, based on 8 hours for Principal review, 32 hours for legal review, 8 hours for Project Manager support, and 4 hours for document preparation.

The total additional cost for these tasks is $29,372.

City of Santa Maria
Stowell Road Package Delivery Warehouse Project
2 Thank you for your consideration of this request for added funds to support your project. Please do not hesitate to contact us if you have questions about this proposal or need additional information.

Sincerely,
Rincon Consultants, Inc.

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/i255 /8 /9 /10 /11 /9 /12 /13 /i255 /14 /50 /i255 /33 /23 /23 /i255 /1 /2 /2 /28 /i255 /51 /5 /23 /23 /i255 /43 /2 /i255 /43 /5 /23 /23 /2 /35 /i255 /4 /20 /i255 /44 /23 /5 /2 /10 /4 /i255/46/20/10 /4 /37 /23 /13 /i255 /9 /10 /35 /i255 /28 /37 /9 /23 /23 /i255 /43 /2 /i255 /35 /11 /2 /i255 /9 /10 /35 /i255 /22 /9 /13 /9 /43 /23 /2 /i255 /11 /22 /20 /10 /i255 /12 /2 /3 /2 /5 /22 /4 /i255 /20 /12 /i255 /9 /28 /i255 /5 /10 /35 /5 /3 /9 /4 /2 /35 /i255 /5 /10 /i255 /4 /37 /2 /i255 /3 /20 /10 /4 /12 /9 /3 /4 /i255 /22 /12 /20 /6 /5 /28 /5 /20 /10 /28 /i255 /1 /20 /12 /i255 /4 /37 /2 /i255 /9 /28 /28 /5 /42 /10/46/2/10 /4 /50 /i255 /29 /10 /6 /20 /5 /3 /2 /28 /i255 /9 /12 /2 /i255 /35 /2 /23 /5 /10 /62 /11 /2 /10 /4 /i255 /5 /1 /i255 /10 /20 /4 /i255 /22 /9 /5 /35 /i255 /51 /5 /4 /37 /5 /10 /i255 /14 /17 /i255 /35 /9 /13 /28 /i255 /1 /12 /20/46/i255/12 /2 /3 /2 /5 /22 /4 /i255 /20 /12 /i255 /22 /2 /12 /i255 /4 /37 /2 /i255 /3 /20 /10 /4 /12 /9 /3 /4 /11 /9 /23 /23 /13 /i255 /12 /2 /62 /11 /5 /12 /2 /35 /i255 /22 /9 /13/46/2/10 /4 /i255 /4 /2 /12/46/28/50 /i255

EXHIBIT B
/0/1/1/2/3/4/5/6/2/i255/8/9/10/11/9/12/13/i255/14/15/i255/16/17/16/18/i255 /i255
/i255
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/i255
/50/45/20/i255/39/12/21/10/2/i255 /30/35/17/17/i255
/20/24/21/4/4/5/10/27/i255/21/12/i255/32/5/51/2/12/21/24/4/5/3/i255/20/3/21/24/2/i255 /30/14/36/17/i255 /40/2/4/4/2/12/34/34/21/10/i255/52/9/4/i255/50/22/4/12/9/34/21/11/10/44/i255/39/2/4/2/3/4/21/12/53/54/2/3/21/12/44/5/10/27/i255/0/28/11/5/24/29/2/10/4/i255/30 /14/36/17/i255 /20/21/11/10/44/i255/47/2/6/2/22/i255/26/2/4/2/12/5/10/27/i255/32/5/2/22/44/i255/40/9/3/55/9/27/2/i255/56/45/10/2/29/21/29/2/4/2/12/15/i255/57/12/5/24/21/44/i255/9/10/44/i255/39/5/27/5/4/9/22/i255/48/9/29/2/12/9/58/i255/30 /14/14/35/i255 /33/40/20/i255/56/20/11/51/29/2/4/2/12/i255/45/3/3/11/12/9/3/13/58/i255 /30/31/36/i255 /37/10/1/12/9/12/2/44/i255/20/2/10/34/21/12/i255/39/5/27/5/4/9/22/i255/48/9/29/2/12/9/i255/21/12/i255/48/21/29/24/11/4/2/12/i255/32/5/2/22/44/i255/0/28/11/5/24/29/2/10/4/i255/30 /18/36/i255 /20/3/2/10/4/i255/20/4/9/4/5/21/10/i255 /30/16/35/i255
/47/9/34/2/12/i255/54/9/10/27/2/1/5/10/44/2/12/53/45/22/4/5/4/11/44/2/i255 /30/14/14/i255 /40/5/4/1/9/22/22/i255/57/12/9/24/34/15/i255/20/24/21/4/22/5/27/41/4/34/15/i255/45/10/2/29/21/29/2/4/2/12/15/i255/33/40/20/i255/50/10/5/4/34/15/i255/20/4/2/12/5/22/5/38/2/44/i255/20/9/29/24/22/2/i255/8/9/12/i255/30 /59/i255 /26/9/29/29/9/22/i255/57/12/9/24/15/i255/47/9/12/27/2/53/20/29/9/22/22/i255/30 /14/60/18/18/53/30/17/60/18/18/i255 /i255
/52/21/9/4/i255/56/16/17/61/1/21/21/4/i255/52/21/34/4/21/10/i255/46/41/9/22/2/12/i255/21/12/i255/20/5/29/5/22/9/12/58/i255/30 /42/17/17/i255 /26/11/22/4/5/24/9/12/9/29/2/4/2/12/i255/20/21/10/44/2/i255/56/57/2/29/24/2/12/9/4/11/12/2/15/i255/48/21/10/44/11/3/4/5/6/5/4/13/15/i255/57/11/12/51/5/44/5/4/13/15/i255/39/62/15/i255/24/43/58/i255/63/5/4/41/i255/33/40/20/i255/30 /14/36/17/i255 /46/9/4/2/12/i255/64/11/9/22/5/4/13/i255/0/28/11/5/24/29/2/10/4/i255/56/39/62/15/i255/24/43/15/i255/57/11/12/51/5/44/5/4/13/15/i255/54/2/1/12/9/3/4/21/29/2/4/2/12/15/i255/57/2/29/24/2/12/9/4/11/12/2/58/i255/30 /31/16/i255 /54/2/1/12/9/3/4/21/29/2/4/2/12/i255/56/20/9/22/5/10/5/4/13/58/i255/21/12/i255/57/11/12/51/5/44/5/4/13/i255/26/2/4/2/12/i255/30 /35/42/i255 /47/9/12/27/2/i255/52/22/21/3/55/i255/65/2/4/34/i255 /30/14/14/49/i255 /26/5/10/10/21/63/i255/57/12/9/24/i255 /30/59/42/i255
/65/2/4/15/i255/43/9/10/44/53/47/9/12/27/2/i255/20/2/5/10/2/i255 /30/18/36/i255 /i255
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Atty. Rev. 2022

“Exhibit C”

INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contact insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor.

A. Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired (Code 8) and non- owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession.

Architects' and engineers' coverage is to be endorsed to include contractual liability.

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim,

Atty. Rev. 2022

$2,000,000 aggregate.

C. Self-insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this MOU shall be given to the City representative listed for notice in this MOU and shall specify the title of this MOU. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the contract work. c. If coverage is canceled or non- renewed, and not replaced with

Atty. Rev. 2022

another claims-made policy form with Retroactive Date prior to the contract effective date, the Consultant must purchased “extended reporting” coverage for a minimum of five years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Santa Maria City CouncilJuly 7, 2026

Santa Maria City Council
July 7, 2026