Agenda — Santa Maria City Council, August 4, 2026 (part 2 of 6)

City of Santa Maria
Comprehensive Schematic Pay Schedule Adopted 8-4-2026
Effective 8-8-2026
Grade Elected Officials
001 MAYOR 1,956.90
002 CITY COUNCILMEMBER 1,706.90
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H 322 ACCOUNT CLERK - SCALE HOUSE g 1,920.13 2,016.14 2,116.95 2,222.80 2,333.94 324 ACCOUNT CLERK I g 1,873.25 1,966.91 2,065.26 2,168.52 2,276.95 323 ACCOUNT CLERK II g 2,071.70 2,175.29 2,284.05 2,398.25 2,518.16 370 ACCOUNTING TECHNICIAN I g 2,274.98 2,388.73 2,508.17 2,633.58 2,765.26 371 ACCOUNTING TECHNICIAN II g 2,508.71 2,634.15 2,765.86 2,904.15 3,049.36 374 ACCOUNTING TECHNICIAN III g 2,634.14 2,765.85 2,904.14 3,049.35 3,201.82 367 ADMINISTRATIVE ASSISTANT g 2,497.07 2,621.92 2,753.02 2,890.67 3,035.20 436 ADMINISTRATIVE LEADER m 3,631.57 3,794.99 3,965.76 4,144.22 4,330.71 4,525.59 4,729.24 4,942.06 447 ARFF SPECIALIST I f 3,135.03 3,291.78 3,456.37 3,629.19 3,810.65 448 ARFF SPECIALIST II f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63 176 ASSISTANT CITY ATTORNEY (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01 146 ASSISTANT CITY MANAGER (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 203 ASSISTANT PLANNER g 2,855.62 2,998.40 3,148.32 3,305.74 3,471.03 008 ASSISTANT TO THE CITY MANAGER m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09 204 ASSOCIATE PLANNER g 3,602.92 3,783.07 3,972.22 4,170.83 4,379.37 176 ASST DIR OF RECREATION & PARKS (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01 388 AUTOMOTIVE SERVICE WRITER g 2,713.21 2,848.87 2,991.31 3,140.88 3,297.92 140 BUILDING DIVISION MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 217 BUILDING INSPECTOR I g 2,695.97 2,830.77 2,972.31 3,120.93 3,276.98 220 BUILDING INSPECTOR II g 2,973.01 3,121.66 3,277.74 3,441.63 3,613.71 347 BUILDING PERMIT TECHNICIAN I g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 348 BUILDING PERMIT TECHNICIAN II g 2,556.10 2,683.91 2,818.11 2,959.02 3,106.97 438 BUSINESS LEADER m 5,164.46 5,396.86 5,639.72 5,893.51 6,158.72 6,435.86 6,725.48 7,028.13 164 BUSINESS SYSTEMS ANALYST m 4,035.23 4,236.99 4,448.84 4,671.28 4,904.84 230 CAD TECHNICIAN g 2,831.21 2,972.77 3,121.41 3,277.48 3,441.35 264 CHIEF BUILDING INSPECTOR g 3,276.68 3,440.51 3,612.54 3,793.17 3,982.83 130 CHIEF DEPUTY CITY CLERK m 4,546.61 4,773.94 5,012.64 5,263.27 5,526.43 146 CHIEF HUMAN RESOURCES OFFICER (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 CHIEF INFORMATION OFFICER (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 150 CHIEF OF POLICE (Corp Leader Broadband - Safety) psmp 8,735.19 - - - 13,102.79 226 CHIEF PUBLIC WORKS INSPECTOR g 2,870.34 3,013.86 3,164.55 3,322.78 3,488.92 146 CITY ATTORNEY (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 179 CITY MANAGER (Broadband) m 10,254.32 - - - 14,601.85 166 CODE ENFORCEMENT OFFICER I g 2,784.68 2,923.91 3,070.11 3,223.62 3,384.80 167 CODE ENFORCEMENT OFFICER II g 3,040.93 3,192.98 3,352.63 3,520.26 3,696.27 165 CODE ENFORCEMENT SUPERVISOR g 3,660.22 3,843.23 4,035.39 4,237.16 4,449.02 168 CODE ENFORCEMENT TECHNICIAN g 2,239.49 2,351.46 2,469.03 2,592.48 2,722.10 211 COMMUNITY PROGRAMS MANAGER m 4,388.79 4,608.23 4,838.64 5,080.57 5,334.60 340 CONFIDENTIAL OFFICE CLERK I m 1,652.49 1,735.11 1,821.87 1,912.96 2,008.61 341 CONFIDENTIAL OFFICE CLERK II m 1,825.81 1,917.10 2,012.96 2,113.61 2,219.29 311 CONFIDENTIAL SECRETARY m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 343 CONFIDENTIAL TECHNICIAN I m 2,283.61 2,397.79 2,517.68 2,643.56 2,775.74 344 CONFIDENTIAL TECHNICIAN II m 2,517.68 2,643.56 2,775.74 2,914.53 3,060.26 346 CONFIDENTIAL TECHNICIAN III m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64 146 CORPORATE/EXECUTIVE LEADER - NON SAFETY (Broadband) m 8,258.16 - - - 12,604.56 150 CORPORATE/EXECUTIVE LEADER - SAFETY (Broadband) psm 8,735.19 - - - 13,102.79 265 CREW LEADER/MAINTENACE SPECIALIST g 2,604.78 2,735.02 2,871.77 3,015.36 3,166.13 298 CRIME ANALYST I g 2,923.37 3,069.54 3,223.02 3,384.17 3,553.38 414 CRIME ANALYST II g 3,223.02 3,384.17 3,553.38 3,731.05 3,917.60 421 CRIME LAB AND EVIDENCE SUPV pn 4,629.83 4,861.32 5,104.39 5,359.61 5,627.59 417 CRIMINALISTICS TECHNICIAN I pn 2,889.00 3,033.45 3,185.12 3,344.38 3,511.60 418 CRIMINALISTICS TECHNICIAN II pn 3,745.60 3,932.88 4,129.52 4,336.00 4,552.80 331 CUSTOMER SERVICE CLERK g 1,612.99 1,693.64 1,778.32 1,867.24 1,960.60 389 CUSTOMER SERVICE TECHNICIAN g 2,349.13 2,466.59 2,589.92 2,719.42 2,855.39 439 DEPUTY BUILDING OFFICIAL m 4,089.11 4,293.57 4,508.25 4,733.66 4,970.34 373 DEPUTY CITY CLERK m 2,528.57 2,655.00 2,787.75 2,927.14 3,073.50 009 DEPUTY CITY MANAGER m 6,249.56 6,562.04 6,890.14 7,234.65 7,596.38 176 DEPUTY DIRECTOR - SOLID WASTE (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01 176 DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01
178 DEPUTY FIRE CHIEF (Org Leader Broadband- Safety) psmf 6,769.78 - - - 11,137.38 424 DIGITAL FORENSICS EXAMINER I pn 4,040.37 4,242.39 4,454.51 4,677.24 4,911.10 442 DIGITAL FORENSICS EXAMINER II pn 4,454.51 4,677.24 4,911.10 5,156.66 5,414.49 146 DIR OF COMMUNITY DEVELOPMENT (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 DIR OF PUBLIC WORKS (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 DIR OF RECREATION & PARKS (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 DIRECTOR OF FINANCE (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 146 DIRECTOR OF UTILITIES (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 319 DISPATCHER I pn 2,815.11 2,955.87 3,103.66 3,258.84 3,421.78 320 DISPATCHER II pn 3,265.52 3,428.80 3,600.24 3,780.25 3,969.26 Bi-Weekly Rates
Monthly Salary
Full - Time Classifications

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Attachment D
City of Santa Maria
Comprehensive Schematic Pay Schedule Adopted 8-4-2026
Effective 8-8-2026
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
441 ELECTRICAL AND INSTRUMENTATION TECHNICIAN g 3,574.92 3,753.67 3,941.35 4,138.42 4,345.34 239 ELECTRICIAN I g 2,845.57 2,987.85 3,137.24 3,294.10 3,458.81 227 ELECTRICIAN II g 3,294.10 3,458.81 3,631.75 3,813.34 4,004.01 302 ENGINEER I g 3,277.44 3,441.31 3,613.38 3,794.05 3,983.75 303 ENGINEER II g 3,613.40 3,794.07 3,983.77 4,182.96 4,392.11 317 ENGINEER III g 3,983.80 4,182.99 4,392.14 4,611.75 4,842.34 231 ENGINEERING TECH II g 2,551.46 2,679.03 2,812.98 2,953.63 3,101.31 232 ENGINEERING TECH III g 2,831.21 2,972.77 3,121.41 3,277.48 3,441.35 228 EQUIPMENT MECHANIC I g 2,356.41 2,474.23 2,597.94 2,727.84 2,864.23 225 EQUIPMENT MECHANIC II g 2,539.43 2,666.40 2,799.72 2,939.71 3,086.70 190 EXECUTIVE ASSISTANT m 3,102.38 3,257.50 3,420.38 3,591.40 3,770.97 253 FACILITIES SUPERVISOR g 3,436.03 3,607.83 3,788.22 3,977.63 4,176.51 281 FIELD MECHANIC g 2,669.27 2,802.73 2,942.87 3,090.01 3,244.51 332 FINANCE CLERK I g 1,920.15 2,016.16 2,116.97 2,222.82 2,333.96 333 FINANCE CLERK II g 2,117.37 2,223.24 2,334.40 2,451.12 2,573.68 329 FINANCE LEAD CLERK g 2,329.15 2,445.61 2,567.89 2,696.28 2,831.09 449 FIRE BATTALION CHIEF psmf 6,300.85 6,615.89 6,946.68 7,294.01 7,658.71 450 FIRE CAPTAIN f 4,527.35 4,753.72 4,991.41 5,240.98 5,503.03 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 8,735.19 - - - 13,102.79 451 FIRE ENGINEER f 3,939.66 4,136.64 4,343.47 4,560.64 4,788.67 452 FIRE FIGHTER f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63 453 FIRE FIGHTER IN TRAINING f 2,582.23 2,711.34 2,846.91 2,989.26 3,138.72 443 FIRE INSPECTOR I f 3,008.39 3,158.81 3,316.75 3,482.59 3,656.72 444 FIRE INSPECTOR II f 3,316.77 3,482.61 3,656.74 3,839.58 4,031.56 446 FIRE MARSHAL m 6,154.11 6,461.82 6,784.91 7,124.16 7,480.37 295 FIRE PREVENTION OFFICER I f 3,135.03 3,291.78 3,456.37 3,629.19 3,810.65 296 FIRE PREVENTION OFFICER II f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63 254 FLEET SERVICES SUPERVISOR g 3,607.86 3,788.25 3,977.66 4,176.54 4,385.37 182 GIS ANALYST g 3,864.57 4,057.80 4,260.69 4,473.72 4,697.41 299 GIS MANAGER m 3,916.84 4,112.68 4,318.31 4,534.23 4,760.94 192 GIS TECHNICIAN I g 3,011.12 3,161.68 3,319.76 3,485.75 3,660.04 193 GIS TECHNICIAN II g 3,319.74 3,485.73 3,660.02 3,843.02 4,035.17 372 GRANTS SPECIALIST I g 2,629.11 2,760.57 2,898.60 3,043.53 3,195.71 378 GRANTS SPECIALIST II g 2,898.62 3,043.55 3,195.73 3,355.52 3,523.30 440 GRAPHICS TECHNICIAN g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 209 GROUNDSKEEPER g 1,782.13 1,871.24 1,964.80 2,063.04 2,166.19 400 HEAVY EQUIPMENT MECHANIC g 2,883.72 3,027.91 3,179.31 3,338.28 3,505.19 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,556.10 2,683.91 2,818.11 2,959.02 3,106.97 423 INVESTIGATIVE SPECIALIST pn 2,801.49 2,941.56 3,088.64 3,243.07 3,405.22 426 INVESTIGATIVE SPECIALIST I pn 2,801.49 2,941.56 3,088.64 3,243.07 3,405.22 427 INVESTIGATIVE SPECIALIST II pn 3,088.65 3,243.08 3,405.23 3,575.49 3,754.26 286 LABORATORY COORDINATOR g 3,173.11 3,331.77 3,498.36 3,673.28 3,856.94 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,774.52 2,913.25 3,058.91 3,211.86 3,372.45 274 LANDFILL HEAVY EQUIP OPR g 2,516.51 2,642.34 2,774.46 2,913.18 3,058.84 276 LANDFILL HEAVY EQUIP OPR II g 2,642.34 2,774.46 2,913.18 3,058.84 3,211.78 415 LEAD ACCOUNT CLERK - SCALE HOUSE g 2,112.14 2,217.75 2,328.64 2,445.07 2,567.32 432 LEAD CUSTOMER SERVICE TECHNICIAN g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21 282 LEAD MECHANIC g 2,942.90 3,090.05 3,244.55 3,406.78 3,577.12 425 LEAD POLICE SERVICE TECHNICIAN pn 2,927.62 3,074.00 3,227.70 3,389.09 3,558.54 307 LEAD WASTEWATER OPERATOR g 3,309.82 3,475.31 3,649.08 3,831.53 4,023.11 308 LEAD WATER OPERATOR g 3,309.82 3,475.31 3,649.08 3,831.53 4,023.11 428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64 350 LIBRARIAN I g 2,662.78 2,795.92 2,935.72 3,082.51 3,236.64 248 LIBRARIAN II g 2,942.04 3,089.14 3,243.60 3,405.78 3,576.07 147 LIBRARIAN III m 4,480.11 4,704.12 4,939.33 5,186.30 5,445.62 352 LIBRARY ASSISTANT I g 2,069.84 2,173.33 2,282.00 2,396.10 2,515.91 354 LIBRARY ASSISTANT II g 2,282.29 2,396.40 2,516.22 2,642.03 2,774.13 351 LIBRARY CLERK g 2,016.23 2,117.04 2,222.89 2,334.03 2,450.73 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 353 LIBRARY TECHNICIAN g 2,471.41 2,594.98 2,724.73 2,860.97 3,004.02 244 MAINTENANCE WORKER I g 2,050.19 2,152.70 2,260.34 2,373.36 2,492.03 240 MAINTENANCE WORKER II g 2,209.47 2,319.94 2,435.94 2,557.74 2,685.63 330 OFFICE ASSISTANT I g 1,735.73 1,822.52 1,913.65 2,009.33 2,109.80 328 OFFICE ASSISTANT II g 1,917.75 2,013.64 2,114.32 2,220.04 2,331.04 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON SAFETY (Broadband) m 6,519.61 - - - 10,866.01 177 ORGANIZATIONAL / ENTERPRISE LEADER - SAFETY (Broadband) psm 6,769.78 - - - 11,137.38 382 OUTREACH COORDINATOR g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 183 PARK SERVICES OFFICER g 2,211.00 2,321.55 2,437.63 2,559.51 2,687.49 238 PARK SERVICES OFFICER II g 2,682.83 2,816.97 2,957.82 3,105.71 3,261.00 283 PARK SERVICES OFFICER III g 3,127.33 3,283.70 3,447.89 3,620.28 3,801.29 268 PARKS & FOREST SUPERVISOR g 3,407.31 3,577.68 3,756.56 3,944.39 4,141.61 430 PEG PRODUCTION MANAGER m 3,128.45 3,284.87 3,449.11 3,621.57 3,802.65 278 PLAN CHECK ENGINEER m 4,961.19 5,209.25 5,469.71 5,743.20 6,030.36 124 PLANNING DIVISION MANAGER m 6,287.93 6,602.33 6,932.45 7,279.07 7,643.02

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City of Santa Maria
Comprehensive Schematic Pay Schedule Adopted 8-4-2026
Effective 8-8-2026
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
216 PLANNING TECHNICIAN g 2,332.56 2,449.19 2,571.65 2,700.23 2,835.24 297 PLANS EXAMINER g 3,117.22 3,273.08 3,436.73 3,608.57 3,789.00 422 POLICE CORPORAL p 4,064.51 4,267.74 4,481.13 4,705.19 4,940.45 177 POLICE DIVISION COMMANDER (Org Leader Broadband - Safety) psmp 6,769.78 - - - 11,137.38 416 POLICE LIEUTENANT pmm 6,312.86 6,628.50 6,959.93 7,307.93 7,673.33 413 POLICE OFFICER p 3,771.48 3,960.05 4,158.05 4,365.95 4,584.25 355 POLICE RECORDS SUPERVISOR g 2,876.66 3,020.49 3,171.51 3,330.09 3,496.59 327 POLICE RECORDS TECH-DETECTIVES g 2,361.56 2,479.64 2,603.62 2,733.80 2,870.49 325 POLICE RECORDS TECHNICIAN I g 2,186.76 2,296.10 2,410.91 2,531.46 2,658.03 326 POLICE RECORDS TECHNICIAN II g 2,361.56 2,479.64 2,603.62 2,733.80 2,870.49 410 POLICE SERGEANT pmm 5,096.19 5,351.00 5,618.55 5,899.48 6,194.45 256 POLICE SERVICES TECHNICIAN pn 2,655.44 2,788.21 2,927.62 3,074.00 3,227.70 390 POLICE TRAINEE pn 3,164.70 3,322.94 3,489.09 3,663.54 3,846.72 293 PRINCIPAL CIVIL ENGINEER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 127 PRINCIPAL PLANNER m 4,936.40 5,183.22 5,442.38 5,714.50 6,000.23 437 PROGRAM LEADER m 4,330.70 4,525.58 4,729.24 4,942.06 5,164.45 5,396.85 5,639.71 5,893.50 362 PROPERTY-EVIDENCE CLERK g 2,551.84 2,679.43 2,813.40 2,954.07 3,101.77 454 PUBLIC SAFETY COMMUNICATIONS MANAGER m 4,848.60 5,091.03 5,345.58 5,612.86 5,893.50 241 PUBLIC WORKS INSPECTOR g 2,603.51 2,733.69 2,870.37 3,013.89 3,164.58 135 PUBLIC WORKS OPERATIONS MGR m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 169 PUBLIC WORKS TECHNICIAN I g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 170 PUBLIC WORKS TECHNICIAN II g 2,556.10 2,683.91 2,818.11 2,959.02 3,106.97 257 RECREATION COORDINATOR g 2,668.11 2,801.52 2,941.60 3,088.68 3,243.11 285 RECREATION SUPERVISOR g 3,087.90 3,242.30 3,404.42 3,574.64 3,753.37 259 RECREATION TECHNICIAN g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 316 REGULATORY COMPLIANCE MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 252 REGULATORY COMPLIANCE SPECIALIST I g 2,592.51 2,722.14 2,858.25 3,001.16 3,151.22 314 REGULATORY COMPLIANCE SPECIALIST II g 2,858.24 3,001.15 3,151.21 3,308.77 3,474.21 431 REGULATORY COMPLIANCE SUPERVISOR g 3,276.83 3,440.67 3,612.70 3,793.34 3,983.01 312 SECRETARY g 2,195.95 2,305.75 2,421.04 2,542.09 2,669.19 313 SECRETARY TO THE CITY MANAGER m 2,823.18 2,964.34 3,112.56 3,268.19 3,431.60 176 SENIOR ASSISTANT CITY ATTORNEY (Org Leader Broadband - Non Safety) m 6,519.61 - - - 10,866.01 349 SENIOR BUILDING PERMIT TECH g 2,728.02 2,864.42 3,007.64 3,158.02 3,315.92 292 SENIOR CIVIL ENGINEER g 4,363.23 4,581.39 4,810.46 5,050.98 5,303.53 267 SENIOR CREW LEADER-MAINT SPEC g 2,735.01 2,871.76 3,015.35 3,166.12 3,324.43 321 SENIOR DISPATCHER pn 3,601.85 3,781.94 3,971.04 4,169.59 4,378.07 237 SENIOR PARK SERVICES OFFICER g 3,659.45 3,842.42 4,034.54 4,236.27 4,448.08 205 SENIOR PLANNER g 4,247.57 4,459.95 4,682.95 4,917.10 5,162.96 201 SENIOR PLANS EXAMINER g 3,613.40 3,794.07 3,983.77 4,182.96 4,392.11 337 SENIOR POLICE RECORDS TECH g 2,588.73 2,718.17 2,854.08 2,996.78 3,146.62 163 SENIOR PROJECT MANAGER m 4,696.07 4,930.87 5,177.41 5,436.28 5,708.09 210 SENIOR SYSTEMS ANALYST m 5,052.85 5,305.49 5,570.76 5,849.30 6,141.77 304 SENIOR TRAFFIC SIGNAL TECH g 3,058.79 3,211.73 3,372.32 3,540.94 3,717.99 184 SHAREPOINT DEVELOPER g 3,942.30 4,139.42 4,346.39 4,563.71 4,791.90 195 SOLID WASTE COLLECTIONS SUPV g 3,570.14 3,748.65 3,936.08 4,132.88 4,339.52 196 SOLID WASTE EQUIP CREW LDR g 2,451.55 2,574.13 2,702.84 2,837.98 2,979.88 246 SOLID WASTE EQUIP LEAD OPR g 2,711.24 2,846.80 2,989.14 3,138.60 3,295.53 222 SOLID WASTE EQUIPMENT OPR I g 2,289.00 2,403.45 2,523.62 2,649.80 2,782.29 224 SOLID WASTE EQUIPMENT OPR II g 2,334.78 2,451.52 2,574.10 2,702.81 2,837.95 197 SOLID WASTE LANDFILL SUPV g 3,570.14 3,748.65 3,936.08 4,132.88 4,339.52 154 SOLID WASTE MANAGER m 4,848.60 5,091.03 5,345.58 5,612.86 5,893.50 380 SPECIAL DISTRICTS COORDINATOR g 3,407.31 3,577.68 3,756.56 3,944.39 4,141.61 411 SPECIAL DISTRICTS PLANNING TECHNICIAN g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 358 SPECIAL DISTRICTS SUPERVISOR g 3,800.97 3,991.02 4,190.57 4,400.10 4,620.11 381 SPECIAL DISTRICTS TECHNICIAN g 2,628.58 2,760.01 2,898.01 3,042.91 3,195.06 271 STREET MAINT SUPERVISOR g 3,436.03 3,607.83 3,788.22 3,977.63 4,176.51 214 SYSTEMS ANALYST I g 3,574.92 3,753.67 3,941.35 4,138.42 4,345.34 215 SYSTEMS ANALYST II g 3,942.30 4,139.42 4,346.39 4,563.71 4,791.90 290 TRAFFIC SIGNAL TECHNICIAN g 2,845.39 2,987.66 3,137.04 3,293.89 3,458.58 202 TRANSIT ASSISTANT g 1,782.13 1,871.24 1,964.80 2,063.04 2,166.19 229 TRANSIT COORDINATOR g 2,505.73 2,631.02 2,762.57 2,900.70 3,045.74 185 TRANSIT PLANNER g 3,239.75 3,401.74 3,571.83 3,750.42 3,937.94 288 TRANSIT SERVICES MANAGER m 5,111.39 5,366.96 5,635.31 5,917.08 6,212.93 383 UTILITIES ACCOUNTING TECH I g 2,274.98 2,388.73 2,508.17 2,633.58 2,765.26 384 UTILITIES ACCOUNTING TECH II g 2,508.71 2,634.15 2,765.86 2,904.15 3,049.36 385 UTILITIES ACCOUNTING TECH III g 2,634.14 2,765.85 2,904.14 3,049.35 3,201.82 429 UTILITIES OFFICE SPECIALIST g 2,013.64 2,114.32 2,220.04 2,331.04 2,447.59 387 UTILITIES OUTREACH SPECIALIST g 2,315.67 2,431.45 2,553.02 2,680.67 2,814.70 207 UTILITIES TECHNOLOGY ANALYST g 3,574.92 3,753.67 3,941.35 4,138.42 4,345.34 334 UTILITY BILLING LEAD CLERK g 2,329.15 2,445.61 2,567.89 2,696.28 2,831.09 223 UTILITY BILLING SUPERVISOR g 2,445.58 2,567.86 2,696.25 2,831.06 2,972.61 306 WASTEWATER OPERATOR g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21 405 WASTEWATER OPERATOR I g 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80 406 WASTEWATER OPERATOR II g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21

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City of Santa Maria
Comprehensive Schematic Pay Schedule Adopted 8-4-2026
Effective 8-8-2026
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
407 WASTEWATER OPERATOR III g 3,091.34 3,245.91 3,408.21 3,578.62 3,757.55 305 WASTEWATER OPERATOR TRAINEE g 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80 198 WASTEWATER SUPERVISOR g 4,102.38 4,307.50 4,522.88 4,749.02 4,986.47 247 WATER CONSERVATION SPECIALIST g 2,776.08 2,914.88 3,060.62 3,213.65 3,374.33 309 WATER OPERATOR g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21 402 WATER OPERATOR I g 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80 403 WATER OPERATOR II g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21 404 WATER OPERATOR III g 3,091.34 3,245.91 3,408.21 3,578.62 3,757.55 310 WATER OPERATOR TRAINEE g 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80 258 WATER RESOURCES LEAD OPERATOR g 3,363.22 3,531.38 3,707.95 3,893.35 4,088.02 134 WATER RESOURCES MANAGER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 263 WATER RESOURCES OPERATOR g 3,050.49 3,203.01 3,363.16 3,531.32 3,707.89 199 WATER SUPERVISOR g 4,102.38 4,307.50 4,522.88 4,749.02 4,986.47 243 WATER SYSTEM OPERATOR I g 2,429.49 2,550.96 2,678.51 2,812.44 2,953.06 249 WATER SYSTEM OPERATOR II g 2,735.46 2,872.23 3,015.84 3,166.63 3,324.96

Page 4 of 4 ends

City of Santa Maria
Comprehensive Schematic Pay Schedule
Hourly Rates (Part-Time - Limited Service)
Adopted 8-4-2026
Effective 8-8-2026
Grade Description Assoc. Step A Step B Step C Step D Step E za ACCOUNT CLERK AIDE z 21.38 22.45 23.57 24.75 25.99
ac ADMINISTRATIVE AIDE I e 21.07 22.12 23.23 - -
ab ADMINISTRATIVE AIDE II e 24.39 25.62 26.89 - -
aa ADMINISTRATIVE AIDE III e 28.33 29.75 31.24 - -
ae AQUATICS SAFETY & EDUCATIONAL SPEC e 17.90 18.80 19.74 - - al ASSIST LIBRARY TECHNICIAN e 16.90 17.75 18.63 - -
as ASSISTANT CLERK - OFFICE e 16.90 17.75 18.63 - -
ap ASST PUBLIC WORKS INSPECTOR e 29.06 30.51 32.04 - -
cd CERTIFIED DISPATCH AIDE e 31.44 33.01 34.66
zc CLERK II z 23.06 24.21 25.42 26.69 28.02
zx COMMUNITY OUTREACH COORDINATOR z 26.08 27.38 28.75 30.19 31.70 cl CONSULTANT I e 39.92 41.92 44.02 - -
cm CONSULTANT II e 46.23 48.53 50.96 - -
cn CONSULTANT III e 53.85 56.54 59.36 - -
co CONSULTANT IV e 63.04 68.29 73.54 - -
cp CUSTOMER SERVICE PHONE OPER* e 16.90 17.75 18.63 - - ya EMERGENCY SERVICES SPECIALIST z 35.78 37.57 39.45 41.42 43.49 ec EXECUTIVE CONSULTANT e 112.00 117.60 123.48
zp FACILITY SPECIALIST II z 21.98 23.08 24.23 25.44 26.71 zq FACILITY SPECIALIST III z 23.63 24.81 26.05 27.35 28.72 lo GENERAL LABORER e 16.90 17.75 18.63 - -
d1 INTERIM DIRECTOR I e 63.04 68.29 73.54 - -
d2 INTERIM DIRECTOR II e 78.80 84.05 89.30 - -
d3 INTERIM DIRECTOR III e 94.55 99.81 105.06 - -
ci INTERN - GENERAL e 16.90 17.75 18.63 - -
ei INTERN - PROFESSION e 16.90 17.75 18.63 - -
i1 INVESTIGATIVE OFFICER I e 73.54 0.00 0.00 - -
i2 INVESTIGATIVE OFFICER II e 105.06 0.00 0.00 - -
zf LABORER III z 19.40 20.37 21.39 22.46 23.58
lp LIBRARY PAGE e 16.90 17.75 18.63 - -
zg LIBRARY TECHNICAL ASSISTANT z 27.43 28.80 30.24 31.75 33.34 lg LIFEGUARD e 16.90 17.75 18.63 - -
mt MAINTENANCE TECHNICIAN e 16.90 17.75 18.63 - -
ma MULTIMEDIA ASSISTANT e 16.90 17.75 18.63 - -
ps PARK SERVICES AIDE e 16.90 17.75 18.63 - -
zy PARK SERVICES COORDINATOR z 45.49 47.76 50.15 52.66 55.29 pc POLICE CADET e 16.90 17.75 18.63 - -
zi POLICE RECORDS CLERK z 20.33 21.35 22.42 23.54 24.72 po PROVISIONAL OFFICER e 39.91 41.91 44.01 46.21 48.52
ra RECREATION ACTIVITY SPECIALIST z 19.60 20.58 21.61 22.69 23.82 re RECREATION LEADER II e 16.90 17.75 18.63 - -
rc REGULATORY COMPLIANCE CLERK e 16.90 17.75 18.63 - -
ao RESERVE POLICE OFFICER LEVEL 1 e 21.01 - - - -
bo RESERVE POLICE OFFICER LEVEL 2 e 17.86 - - - -
ze SECURITY GUARD z 22.29 23.40 24.57 25.80 27.09
zz SENIOR LIFEGUARD z 21.64 22.72 23.86 25.05 26.30
sl SKILLED LABORER e 22.02 23.12 24.28 - -
sa STAFF AIDE - FACILITIES e 16.90 17.75 18.63 - -
zt STAFF ASSISTANT z 18.85 19.79 20.78 21.82 22.91
si SWIM INSTRUCTOR e 17.90 18.80 19.74 - -
sc SWIM POOL CLERK e 16.90 17.75 18.63 - -
t1 TECHNICAL AIDE I e 16.90 17.75 18.63 - -
t2 TECHNICAL AIDE II e 16.90 17.75 18.63 - -
t3 TECHNICAL AIDE III e 18.20 19.11 20.06 - -
tp TEMPORARY PLANNER e 34.84 36.59 38.41 - -
zr TRANSIT TECHNICIAN z 21.94 23.04 24.19 25.40 26.67
Hourly Rates

Page 1 of 1 ends

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Graciela Reynoso, Chief Human Resources Officer

DATE: August 4, 2026

SUBJECT: Adoption of a Resolution Approving the Establishment of a New Job Classification, Corresponding Job Specification, and Adopting Amendments to the Comprehensive Schematic Pay Schedule

Description:

The City Council will consider approving the establishment of a new job classification for the Police Department, and the corresponding job specification; and adopting a single, amended Comprehensive Schematic Pay Schedule for all full -time and part -time employees in compliance with the requirements of the California Public Employees’ Retirement System.

RECOMMENDATION:

Adopt a Resolution approving the establishment of a new job classification for the Police Department and the corresponding job specification; and adopting amendments to the Comprehensive Schematic Pay Schedule for all full-time and part-time employees.

BACKGROUND:

In administering the City’s classi fication and compensation system and workforce planning, Human Resources will periodically present to the City Council recommended changes and salary adjustments for formal approval.

To implement any salary adjustment for employees, the City is required to submit the proposed adjustments to the City Council for approval in open session. This is mandated by California Code of Regulation Subchapter 1, specifically Employee’s Retirement System Regulations Sections 570.5 and 571.1 (2 CCR§§ 570.5 and 571.1). These regulations dictate that whenever salary changes occur, the City Council must officially adopt a stand-alone, unified pay schedule that adheres to all open meeting laws.

DISCUSSION:

On June 16, 2026, the City Council approved the Fiscal Year 2026 -2028 budget that included a list of all authorized positions by department. Upon further evaluation of the needs of the Police Department, the Department has identified increased need of management level supervision in the Communications Division.

As such, the Human Resources Division recommends the following actions:
2 1. Remove 1.0 FTE Dispatcher II, add 1.0 FTE Public Safety Communications Manager

2. Establish the full-time Public Safety Communications Manager classification The addition of a management -level position is needed to strengthen department operations in the Communications Division by providing leadership, accountability, strategic oversight, and development of staff within the Division. This position will report to Police Department leadership, and would bridge gaps in supervision, enhance succession planning , and ensure data-driven processes. The proposed salary is $4,945.57 to $6,011.37 bi-weekly.

3. Approve amendments to the Comprehensive Schematic Pay Schedule A Comprehensive Salary Schematic (“Schedule”) for the City of Santa Maria is created and presented in accordance with CalPERS regulations intended to ensure consistency when reporting compensation for City employees. The Public Employees’ Retirement Law (PERL), Government Code Section 20636(b)(1) requires pay amounts to be paid pursuant to publicly available pay schedules. The Schedule includes pay rate information for all full -time and part -time employees. The Schedule enhances the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single-pay schedule as per CalPERS’ requirements.

Fiscal Impact
This Council action is to approve administrative changes and additions to class specifications, as per Section 2-20.04.1(b) Job Descriptions (Specifications) of the Santa Maria Municipal Code. The FTE change is net zero (delete 1.0 Dispatcher II and add 1.0 Public Safety Communications Manager); the estimated net fiscal impact will be $49,300.

The increase will be absorbed by the Department utilizing salary savings this Fiscal Year.

Alternative
If the recommended Resolution is not approved, the City will continue to operate with the existing classifications and pay schedule, which may negatively impact recruitment and retention efforts for the specified positions and could result in non -compliance with CalPERS regulations regarding the comprehensive pay schedule.

Impact on the Community
Overall, City services will continue to be provided by City employees with no decrease in the level of service to the public. Instead, it is expected that there will be a positive impact and an increase to current service levels to the public achieved by attraction and retention of qualified employees. The requested cha nges will enhance service to the community and maintain compliance with the California Public Employees’ Retirement System.

ATTACHMENT(S)
A. Resolution
B. Job Description – Public Safety Communications Manager C. Comprehensive Schematic Pay Schedule

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE ESTABLISHMENT OF A NEW JOB

CLASSIFICATION FOR THE POLICE DEPARTMENT AND THE
CORRESPONDING JOB SPECIFICATION; AND ADOPTING

AMENDMENTS TO THE COMPREHENSIVE SCHEMATIC PAY

SCHEDULE FOR FULL-TIME AND PART-TIME EMPLOYEES

WHEREAS, job classification takes into account the content and scope of a job ; employee knowledge, skills, and abilities; and employee performance; and

WHEREAS, Section 2-20.04.1 (a) Job Description (Specifications) states in part, “The specifications, when approved by the City Council, shall constitute the official class specifications for the City service”; and

WHEREAS, Section 2 -20.04.1 (b) Job Description (Specifications) states in part, “Each specification shall include, but not be limited to, the class title, a brief description of the scope, nature, and responsibility of the class; a description of the tasks or essential duties ordinarily performed in th e positions allocated to the class; a statement of the minimum qualifications considered necessary for proficient performance of the work, including education, experience, training, knowledge and abilities, skills, physical characteristics, and any additional factors considered pertinent.”; and

WHEREAS, the California Public Employees’ Retirement System (“CalPERS”) limits “compensation earnable” for retirement purposes to amounts listed on a Comprehensive Schematic Pay Schedule meeting requirements set forth in section 570.5 of Title 2 of the California Code of Regulations, including that government agency employers provide and make available to the public the salary of all full-time and part-time employees in a single salary format specified by CalPERS; and

WHEREAS, the City has compiled the necessary salary dat a to create a single comprehensive schematic pay schedule in compliance with the requirement s of CalPERS, attached to the Council Agenda Report as Attachment C,

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. The above recitals are true and correct and incorporated herein.

SECTION 2 . The City Council of the City of Santa Maria amends the list of all authorized positions by deleting 1.0 Dispatcher II and adding 1.0 Public Safety Communications Manager; and

Attachment A

Page 2 of 2 ends

SECTION 3. The City Council of the City of Santa Maria authorizes the establishment of the Public Safety Communications Manager classification and correspond ing job description attached to the City Council Agenda Report as Attachment B; and

SECTION 4. The Comprehensive Schematic Pay Schedule for all full-time and part- time employees attached to the City Council Agenda Report as Attachment C, effective August 8, 2026; incorporated herein by reference, is hereby authorized and approved; and

SECTION 5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_________________________
City Attorney
APPROVED AS TO CONTENT:
_________________________
Department Director
_________________________
City Manager

Attachment B

CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER

Page 1 of 4 ends

JOB TITLE: Public Safety Communications
Manager
DEPARTMENT: Police Department
CLASSIFICATION: Exempt UNIT: NMAC GRADE: TBD
UPDATED: August 2026 LEVEL: Middle Manager

SUMMARY / IDENTIFYING CHARACTERISTICS:

Under general administrative direction, supervises the operation of the Communications Center, providing leadership, accountability, and strategic oversight of operations and staff.

The Public Safety Communications Manager is a Middle Manager role that provides systems support, supervision and mentoring. Their role enables the Santa Maria Police Department to achieve its main goal of keeping the community safe by providing high quality services offered by the Santa Maria Police Department.

ESSENTIAL DUTIES/RESPONSIBILITIES:
 Coordinates and oversees the day -to-day operations of the Communications Center , including participation in the development of division goals objectives, budget, and policies and participate in county wide committees pertaining to emergency service issues.  Plans, coordinates and reviews the work plan for assigned projects and responsibilities, provides administrative and technical direction to dispatch staff, including assigning work, preparing performance evaluations, employee development, hiring, disciplinary recommendations, etc.  Coordinates and supervises the preparation of work schedules to achieve operational efficiency, staffing strategies to provide for adequate coverage on all shifts, and ensure standardized data driven processes.
 Monitor combined communication center equipment needs, research dispatch equipment, make recommendations on equipment purchase; work with vendors to secure best product and pricing  Reviews, implements, and interprets operating procedures and submits recommendations for change.
 Understand state 911 funding availability and policies and develop a working relationship with state reps to secure available funding and opportunities.  Supervises formalized training programs for Communications personnel within P.O.S.T. guidelines; supervises maintenance of records and files; prepares summary reports of dispatch activity.  Scope of assigned area will depend on departmental structure and is at the discretion of the department director.
 Upholds the values of the organization and has strong customer service orientation.  Performs other related projects and duties as assigned.  Demonstrates regular, reliable and punctual attendance.

Attachment B

CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER

Page 2 of 4 ends

CORE COMPETENCIES:

Middle Manager:

Incumbents should have a solid foundation of Individual Contributor and Front -line Supervisor core competencies identified by the organization, as well as the following core competencies identified as essential for Middle Manager (click the hyper link to see the full definition Middle Manager Competencies):
 Talent Development - Effective performers keep a continual eye on the talent pool to monitor skills and needs of team members. They expand staff skills through training, coaching, and development. They evaluate and articulate present performance and future potential.  Organizing & Planning - Effective performers have strong organizing and planning skills that allow them to be highly productive and efficient, manage time wisely, and effectively prioritize multiple competing tasks.
 Organization Knowledge - Effective performers understand the workings of a municipal organization, formal and informal policies, and structures, and know "how the place works."  Relationship Building - Effective performers understand that a primary factor in success is establishing and maintaining productive relationships. They interact with people and are good at it. They devote appropriate time and energy to establishing and maintaining networks.  Results Orientation - Effective performers m aintain appropriate focus on outcomes and accomplishments, are motivated by achievement, and persist until the goal is reached.  Industry Knowledge - Effective performers understand the general workings of local government within which the organization functions and maintain a current knowledge base.  Written Communication - Effective performers write clearly and concisely, composing informative and convincing documents. They use written language to convey substance and intent with simplicity, accuracy, and clarity.
 Financial Acumen - Effective performers understand the financial framework of the organization.

They are cost conscious and fiscally responsible and use financial data to make informed business decisions.
 Change Agility - Effective performers are adaptable, are effective in the face of ambiguity, and support an orientation for change.
 Technology Savvy - Effective performers use technology to be successful in their organizational role. They value technology and leverage existing and new technology to achieve efficiency.

QUALIFICATIONS/EXPERIENCE:
 Ideally, five years of public safety dispatching experience with a police and/or fire agency, preferably in a consolidated emergency communications center including three years in a supervisory capacity; and
 Graduation from high school.
 Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as:

Attachment B

CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER

Page 3 of 4 ends

o Principles of leadership, coaching, mentoring, training, and performance evaluation o Organization, procedures, and operating details of the emergency communication function o Basic laws and procedures relating to police and fire field operations o CAD/RMS systems and related hardware that affect operational and technical issues of a public safety communications environment.
 An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Desired licenses and/or certifications associated with the assignment. o Possession of, or ability to obtain a Peace Officers Standards and Training (POST) Basic Public Safety Dispatcher certificate, or equivalent. Post Supervisory Certificate and/or Post Management Certificate is desirable.
 Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business.  Requires completion of a background investigation to the satisfaction of the City.  The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.

SUPPLEMENTAL INFORMATION:
 May require completion of a pre-employment physical to the satisfaction of the City.  Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

CONDITIONS OF EMPLOYMENT:

CITY OF SANTA MARIA, CALIFORNIA

PUBLIC SAFETY COMMUNICATIONS MANAGER

Page 4 of 4 ends

EMPLOYEE CONFIRMATION

☐I have read and understand the job description for my position. I am able to perform all the essential functions of this position. I agree to comply with City policies and all laws, rules, regulations and standards of conduct related to my position. 

Employee Date

Page 1 of 4 ends

Attachment C
City of Santa Maria
Comprehensive Schematic Pay Schedule Adopted 8-4-2026
Effective 8-8-2026
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
441 ELECTRICAL AND INSTRUMENTATION TECHNICIAN g 3,574.92 3,753.67 3,941.35 4,138.42 4,345.34 239 ELECTRICIAN I g 2,845.57 2,987.85 3,137.24 3,294.10 3,458.81 227 ELECTRICIAN II g 3,294.10 3,458.81 3,631.75 3,813.34 4,004.01 302 ENGINEER I g 3,277.44 3,441.31 3,613.38 3,794.05 3,983.75 303 ENGINEER II g 3,613.40 3,794.07 3,983.77 4,182.96 4,392.11 317 ENGINEER III g 3,983.80 4,182.99 4,392.14 4,611.75 4,842.34 231 ENGINEERING TECH II g 2,551.46 2,679.03 2,812.98 2,953.63 3,101.31 232 ENGINEERING TECH III g 2,831.21 2,972.77 3,121.41 3,277.48 3,441.35 228 EQUIPMENT MECHANIC I g 2,356.41 2,474.23 2,597.94 2,727.84 2,864.23 225 EQUIPMENT MECHANIC II g 2,539.43 2,666.40 2,799.72 2,939.71 3,086.70 190 EXECUTIVE ASSISTANT m 3,102.38 3,257.50 3,420.38 3,591.40 3,770.97 253 FACILITIES SUPERVISOR g 3,436.03 3,607.83 3,788.22 3,977.63 4,176.51 281 FIELD MECHANIC g 2,669.27 2,802.73 2,942.87 3,090.01 3,244.51 332 FINANCE CLERK I g 1,920.15 2,016.16 2,116.97 2,222.82 2,333.96 333 FINANCE CLERK II g 2,117.37 2,223.24 2,334.40 2,451.12 2,573.68 329 FINANCE LEAD CLERK g 2,329.15 2,445.61 2,567.89 2,696.28 2,831.09 449 FIRE BATTALION CHIEF psmf 6,300.85 6,615.89 6,946.68 7,294.01 7,658.71 450 FIRE CAPTAIN f 4,527.35 4,753.72 4,991.41 5,240.98 5,503.03 189 FIRE CHIEF (Corp Leader Broadband - Safety) psmf 8,735.19 - - - 13,102.79 451 FIRE ENGINEER f 3,939.66 4,136.64 4,343.47 4,560.64 4,788.67 452 FIRE FIGHTER f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63 453 FIRE FIGHTER IN TRAINING f 2,582.23 2,711.34 2,846.91 2,989.26 3,138.72 443 FIRE INSPECTOR I f 3,008.39 3,158.81 3,316.75 3,482.59 3,656.72 444 FIRE INSPECTOR II f 3,316.77 3,482.61 3,656.74 3,839.58 4,031.56 446 FIRE MARSHAL m 6,154.11 6,461.82 6,784.91 7,124.16 7,480.37 295 FIRE PREVENTION OFFICER I f 3,135.03 3,291.78 3,456.37 3,629.19 3,810.65 296 FIRE PREVENTION OFFICER II f 3,448.47 3,620.89 3,801.93 3,992.03 4,191.63 254 FLEET SERVICES SUPERVISOR g 3,607.86 3,788.25 3,977.66 4,176.54 4,385.37 182 GIS ANALYST g 3,864.57 4,057.80 4,260.69 4,473.72 4,697.41 299 GIS MANAGER m 3,916.84 4,112.68 4,318.31 4,534.23 4,760.94 192 GIS TECHNICIAN I g 3,011.12 3,161.68 3,319.76 3,485.75 3,660.04 193 GIS TECHNICIAN II g 3,319.74 3,485.73 3,660.02 3,843.02 4,035.17 372 GRANTS SPECIALIST I g 2,629.11 2,760.57 2,898.60 3,043.53 3,195.71 378 GRANTS SPECIALIST II g 2,898.62 3,043.55 3,195.73 3,355.52 3,523.30 440 GRAPHICS TECHNICIAN g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 209 GROUNDSKEEPER g 1,782.13 1,871.24 1,964.80 2,063.04 2,166.19 400 HEAVY EQUIPMENT MECHANIC g 2,883.72 3,027.91 3,179.31 3,338.28 3,505.19 401 HOUSING & COMMUNITY SERVICE TECHNICIAN g 2,556.10 2,683.91 2,818.11 2,959.02 3,106.97 423 INVESTIGATIVE SPECIALIST pn 2,801.49 2,941.56 3,088.64 3,243.07 3,405.22 426 INVESTIGATIVE SPECIALIST I pn 2,801.49 2,941.56 3,088.64 3,243.07 3,405.22 427 INVESTIGATIVE SPECIALIST II pn 3,088.65 3,243.08 3,405.23 3,575.49 3,754.26 286 LABORATORY COORDINATOR g 3,173.11 3,331.77 3,498.36 3,673.28 3,856.94 275 LANDFILL HEAVY EQUIP LEAD OPR g 2,774.52 2,913.25 3,058.91 3,211.86 3,372.45 274 LANDFILL HEAVY EQUIP OPR g 2,516.51 2,642.34 2,774.46 2,913.18 3,058.84 276 LANDFILL HEAVY EQUIP OPR II g 2,642.34 2,774.46 2,913.18 3,058.84 3,211.78 415 LEAD ACCOUNT CLERK - SCALE HOUSE g 2,112.14 2,217.75 2,328.64 2,445.07 2,567.32 432 LEAD CUSTOMER SERVICE TECHNICIAN g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21 282 LEAD MECHANIC g 2,942.90 3,090.05 3,244.55 3,406.78 3,577.12 425 LEAD POLICE SERVICE TECHNICIAN pn 2,927.62 3,074.00 3,227.70 3,389.09 3,558.54 307 LEAD WASTEWATER OPERATOR g 3,309.82 3,475.31 3,649.08 3,831.53 4,023.11 308 LEAD WATER OPERATOR g 3,309.82 3,475.31 3,649.08 3,831.53 4,023.11 428 LEGAL OFFICE SPECIALIST - CONFIDENTIAL m 2,914.54 3,060.27 3,213.28 3,373.94 3,542.64 350 LIBRARIAN I g 2,662.78 2,795.92 2,935.72 3,082.51 3,236.64 248 LIBRARIAN II g 2,942.04 3,089.14 3,243.60 3,405.78 3,576.07 147 LIBRARIAN III m 4,480.11 4,704.12 4,939.33 5,186.30 5,445.62 352 LIBRARY ASSISTANT I g 2,069.84 2,173.33 2,282.00 2,396.10 2,515.91 354 LIBRARY ASSISTANT II g 2,282.29 2,396.40 2,516.22 2,642.03 2,774.13 351 LIBRARY CLERK g 2,016.23 2,117.04 2,222.89 2,334.03 2,450.73 146 LIBRARY DIRECTOR (Corp Leader Broadband - Non Safety) m 8,258.16 - - - 12,604.56 353 LIBRARY TECHNICIAN g 2,471.41 2,594.98 2,724.73 2,860.97 3,004.02 244 MAINTENANCE WORKER I g 2,050.19 2,152.70 2,260.34 2,373.36 2,492.03 240 MAINTENANCE WORKER II g 2,209.47 2,319.94 2,435.94 2,557.74 2,685.63 330 OFFICE ASSISTANT I g 1,735.73 1,822.52 1,913.65 2,009.33 2,109.80 328 OFFICE ASSISTANT II g 1,917.75 2,013.64 2,114.32 2,220.04 2,331.04 176 ORGANIZATIONAL / ENTERPRISE LEADER - NON SAFETY (Broadband) m 6,519.61 - - - 10,866.01 177 ORGANIZATIONAL / ENTERPRISE LEADER - SAFETY (Broadband) psm 6,769.78 - - - 11,137.38 382 OUTREACH COORDINATOR g 2,309.45 2,424.92 2,546.17 2,673.48 2,807.15 183 PARK SERVICES OFFICER g 2,211.00 2,321.55 2,437.63 2,559.51 2,687.49 238 PARK SERVICES OFFICER II g 2,682.83 2,816.97 2,957.82 3,105.71 3,261.00 283 PARK SERVICES OFFICER III g 3,127.33 3,283.70 3,447.89 3,620.28 3,801.29 268 PARKS & FOREST SUPERVISOR g 3,407.31 3,577.68 3,756.56 3,944.39 4,141.61 430 PEG PRODUCTION MANAGER m 3,128.45 3,284.87 3,449.11 3,621.57 3,802.65 278 PLAN CHECK ENGINEER m 4,961.19 5,209.25 5,469.71 5,743.20 6,030.36 124 PLANNING DIVISION MANAGER m 6,287.93 6,602.33 6,932.45 7,279.07 7,643.02

Page 2 of 4 ends

Page 3 of 4 ends

City of Santa Maria
Comprehensive Schematic Pay Schedule Adopted 8-4-2026
Effective 8-8-2026
Grade Description Assoc. Step A Step B Step C Step D Step E Step F Step G Step H Bi-Weekly Rates
407 WASTEWATER OPERATOR III g 3,091.34 3,245.91 3,408.21 3,578.62 3,757.55 305 WASTEWATER OPERATOR TRAINEE g 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80 198 WASTEWATER SUPERVISOR g 4,102.38 4,307.50 4,522.88 4,749.02 4,986.47 247 WATER CONSERVATION SPECIALIST g 2,776.08 2,914.88 3,060.62 3,213.65 3,374.33 309 WATER OPERATOR g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21 402 WATER OPERATOR I g 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80 403 WATER OPERATOR II g 2,803.93 2,944.13 3,091.34 3,245.91 3,408.21 404 WATER OPERATOR III g 3,091.34 3,245.91 3,408.21 3,578.62 3,757.55 310 WATER OPERATOR TRAINEE g 2,490.16 2,614.67 2,745.40 2,882.67 3,026.80 258 WATER RESOURCES LEAD OPERATOR g 3,363.22 3,531.38 3,707.95 3,893.35 4,088.02 134 WATER RESOURCES MANAGER m 5,534.48 5,811.20 6,101.76 6,406.85 6,727.19 263 WATER RESOURCES OPERATOR g 3,050.49 3,203.01 3,363.16 3,531.32 3,707.89 199 WATER SUPERVISOR g 4,102.38 4,307.50 4,522.88 4,749.02 4,986.47 243 WATER SYSTEM OPERATOR I g 2,429.49 2,550.96 2,678.51 2,812.44 2,953.06 249 WATER SYSTEM OPERATOR II g 2,735.46 2,872.23 3,015.84 3,166.63 3,324.96

Page 4 of 4 ends

Page 1 of 1 ends

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: David Rowlands, City Manager

DATE: August 4, 2026

SUBJECT: Adoption of a Resolution Approving a Purchasing Agreement with The Redesign Group for a Unified Security Platform with Endpoint Protection, Threat Intelligence, and Automated Incident Response

Description:

The City Council will consider approving the award of a Purchasing Agreement to The Redesign Group.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

1. Adopt a Resolution awarding a purchasing agreement to The Redesign Group for a unified security platform with endpoint protection, threat intelligence, and automated incident response; and

2. Authorize the City Manager, or designee, to execute the agreement.

BACKGROUND:

The City’s current cybersecurity posture f ollows a traditional defense -in-depth model, relying on multiple independent systems that collectively address most cybersecurity needs. This approach has been in place for nearly a decade. As the threat landscape continues to evolve, the City must transit ion to a modernized defense -in-depth strategy that unifies core security functions including antivirus protection, artificial intelligence driven monitoring, internal threat scanning, automated threat response and remediation, and the ingestion of network and security data into a centralized data warehouse for advance threat detection and forensic analysis within a single integrated platform.

DISCUSSION:

The Information Technology Division conducted a comprehensive, multi -month assessment to determine how the City could consolidate its siloed cybersecurity services into a single, unified solution. The goal was to improve efficiency, eliminate fragmented systems, and leverage the City’s combined purchasing power to obtain enhanced cybersecurity capabilities beyond what is currently in place. After evaluating several 2 providers, the City identified Palo Alto Cortex as the recommended solution for six key reasons.

1. Consolidates Multiple Security Products into One Platform

Today, the City manages multiple independent security solutions for intrusion detection, endpoint protection, remote access, and threat monitoring. Each product requires separate administration, licensing, reporting, maintenance, and vendor management.

Palo Alto Cortex consolidates these capabilities into a unified security platform, providing:

• Centralized monitoring and threat response
• A single management console ("single pane of glass")
• Reduced administrative overhead
• Consistent security policies across systems
• Simplified change management and documentation

2. Significantly Improves Threat Detection and Response

While our current solution provides valuable intrusion detection, it primarily relies on signature-based detection. Today's threat landscape increasingly involves AI -assisted attacks, living -off-the-land techniques, and rapidly evolving malware that requir e behavioral analysis rather than signatures alone. Palo Alto Cortex addresses this with:

• AI-driven behavioral analytics
• Reat-time global threat intelligence
• Automated detection and response
• Correlation across endpoints, networks, cloud services, and users.

This results in:

• Faster identification of advanced threats
• Improved detection of zero-day attacks
• Automated containment and remediation
• Fewer false positives and reduced analyst workload

3. Enterprise-Class Endpoint Protection

The City's current endpoint protection provides traditional antivirus capabilities but lacks modern Endpoint Detection and Response (EDR) and Extended Detection and Response (XDR) functionality. Palo Alto Cortex XRD provides:

• Advanced endpoint detection and response
• Continuous endpoint telemetry
• Automated threat containment
• Integrated firewall and cloud analytics
• AI-assisted threat hunting

3 This represents a substantial improvement in endpoint security and is consistently recognized as an industry-leading platform.

4. Replaces Our Current VPN Solution

Migrating remote and VPN access to Palo Alto GlobalProtect eliminates the need for a separate VPN platform. Benefits include:

• Direct integration with firewall security policies
• Improved user experience
• Reduced maintenance requirements
• Lower annual licensing cost
• Less physical hardware needed

5. Better Financial Stewardship

Maintaining independent security products requires:

• Multiple vendor contracts
• Separate licensing agreement
• Independent maintenance renewals
• Additional staff time for administration

Consolidating these capabilities into a single platform provides:

• More predictable management
• Lower administrative costs
• Greater long-term return on investment
• Reduced exposure to vendor pricing uncertainty

6. Improved Operational Visibility

Rather than manually correlating information across multiple products, Cortex provides centralized visibility into the City's cybersecurity environment. Benefits include:

• Unified dashboards
• Consolidated reporting
• Simplified incident response
• Improved audit readiness
• Better executive reporting
• Faster compliance reporting

The result is stronger security with less administrative overhead.

The recommended system will be procured through a Cooperative Purchasing Agreement in accordance with the City’s Purchasing Policy. The selected vendor is an authorized participant in the National Association of State Procurem ent Officials 4 (NASPO), a nonprofit organization that supports public procurement professionals across all 50 states. Through NASPO’s program, recognized as one of the nation’s leading cooperative purchasing initiatives, states, cities, municipalities, and other eligible public entities gain access to rigorously vetted, competitively solicited contracts. These contracts leverage the collective purchasing power of participating jurisdictions, resulting in enhanced cost efficiency, streamlined procurement proc esses, and assurance of compliance with public sector standards.

Alternative(s)
City Council could decide not to award this Purchasing Agreement to The Redesign Group and direct staff to seek alternative ways, or, select to maintain and use the existing systems.

Fiscal Considerations
The total cost of the proposed project is $654,978.15 over five years, billed annually at $130,995.63. Funding for this initiative has been allocated in the approved Fiscal Year 2026–2027 budget and is made possible through the discontinuation of the standalone security applications listed above.

Impact on the Community
Implementing a unified cybersecurity platform such as Palo Alto Cortex will enhance the protection of the City’s digital infrastructure and the sensitive information entrusted to it by residents, businesses, and community partners. By strengthening threat detection, response, and overall system resilience, the City reduces the risk of service disruptions, data breaches, and operational outages that could affect public safety, essential services, and daily community interactions. Consolidating cybersecurity operations also improves reliability and efficiency across departments, supporting uninterrupted access to critical services such as public safety, utilities, permitting, and community engagement platforms which directly benefits the residents of Santa Maria. Ultimately, this investment helps safeguard the community’s data, maintains trust in City services, and supports a stable and secure technological foundation for future growth.

ATTACHMENT(S)
A. Resolution
B. Palo Alto MDR & PPG (5yr)

Page 1 of 2 ends

Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PURCHASING AGREEMENT TO THE

REDESIGN GROUP FOR A UNIFIED SECURITY PLATFORM

WITH ENDPOINT PROTECTION, THREAT INTELLIGENCE,

AND AUTOMATED INCIDENT RESPONSE

WHEREAS, the City’s existing Cybersecurity tools are no longer as effective as they once were in safeguarding our City’s data and infrastructure from threats; and

WHEREAS, the existence of up-to-date Cybersecurity tools is critical of the City’s information technology systems; and

WHEREAS, the Information Technology Division conducted a months-long review of what unified security platform would be the best fit for the City of Santa Maria and concluded that the proposed system from The Re design Group is the best fit to protect the City’s information systems, data and infrastructure; and

WHEREAS, the proposed unified security platform will be purchased using the National Association of State Procurement Officials competitively sourced products in accordance with the City’s Purchasing Policy.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving a Purchasing Agreement to The Re design Group for a unified security platform for a purchase price of $654978.15; and

SECTION 2. Authorizing the City Manager, or designee, to execute the Purchase Agreement;

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Page 2 of 2 ends

Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 4th day of August 2026.

Mayor
ATTEST:

Chief Deputy City Clerk

APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director

City Manager
redesign
redesign
Q-41027 Version1
Wednesday, July 22

CITY OF SANTA MARIA
Palo Alto MDR & PPG
(5YR) - August Pricing
Estimate
BY:

Kasey Hunt
The Redesign Group
[email protected]
FOR:

City of Santa Maria

ATTACHMENT B
1 redesign
Palo Alto MDR & PPG (5YR) - August Pricing Estimate
PREPARED BY:

The Redesign Group
Kasey Hunt
405-761-9126
[email protected]
PREPARED FOR:

City of Santa Maria
City of Santa Maria Police
Department Attn: Michael
Haberkern 1111 Betteravia
Road
Santa Maria, CA 93455
QUOTE INFORMATION:

Quote #: Q-41027
Version: 1
Expiration Date: 08/28/2026

DESCRIPTION
Contract: NASPO Cloud Solutions - CA
Master Contract Code: AR2472
Addendum: California Participating Addendum 7-17-70-40-05 Contractor: Carahsoft Technology Corp. ISSUED: 10/14/2016 | EXPIRATION: 9/16/2026 Quote Lines
Palo Alto MDR & PPG (5YR) - August Pricing Estimate
SKU Description Qty Net Unit Net Price
PAN-CONSULT-XDR-U42-QS-S For use with Unit42 MDR New Customer Only : Quickstart for Unit 42 MDR - Small : 200 - 2000 Agents
1 $19,942.55 $19,942.55
PAN-CONSULT-XDR-TB-QS QuickStart Services for Cortex XDR Pro per GB 1 $39,884.04 $39,884.04 PAN-XDR-ADV-EP Cortex XDR Pro for 1 endpoint, includes 30 days of data retention and standard success. 5 Year Term
1000 $236.61 $236,610.00
PAN-UNIT42-XMDR Palo Alto Networks eXtended Managed Detection and Response service for XDR Pro EP, Cloud and for XDR Pro
GB. Customers purchasing the service will also receive the XDR eXtended Threat Hunting (XTH) module. The published $0.01 price is not the Customer's. 5 Year Term
1 $208,482.21 $208,482.21
PAN-XDR-FRNS Annual Forensics add-on for 1 Cortex XDR endpoint, includes 30 days of data retention. 5 Year Term
50 $57.61 $2,880.50
PAN-XDR-HOST-INST Host Insights add-on for Cortex XDR. 5 Year Term 1000 $11.52 $11,520.00 PAN-XDR-PRO-GB Cortex XDR Pro for daily ingested GB. Includes 30 days of ingested data retention, 180 days of alerts and incidents retention and standard success. 5 Year Term
50 $768.21 $38,410.50
PAN-XDR-PREM-SUCCESS Cortex XDR Premium Success. 5 Year Term 1 $26,533.88 $26,533.88 Subtotal $584,263.68

ATTACHMENT B
2 Total: $584,263.68
redesign

ATTACHMENT B
3 redesign
Palo Alto MDR & PPG (5YR) - August Pricing Estimate
PREPARED BY:

The Redesign Group
Kasey Hunt
405-761-9126
[email protected]
PREPARED FOR:

City of Santa Maria
City of Santa Maria Police
Department Attn: Michael
Haberkern 1111 Betteravia
Road
Santa Maria, CA 93455
QUOTE INFORMATION:

Quote #: Q-41027
Version: 1
Expiration Date: 08/28/2026

Description Price
Palo Alto MDR & PPG (5YR) - August Pricing Estimate $584,263.68 Total: $584,263.68
Financing Cost: $70,714.47
Total Cost: $654,978.15
Annual Lease Payment: $130,995.63

ATTACHMENT B
4 redesign redesign-group.com
Acceptance and Incorporation by Reference
This Order Form is issued in connection with the cooperative purchasing agreement referenced herein (the "Agreement") and any applicable participating addendum or similar instrument. This Order Form supplements the Agreement by identifying the specific products, pricing, and other order details applicable to the proposed transaction.

The technology industry is currently experiencing elevated demand, supply constraints, and significant cost increases affecting memory (DRAM), storage (NAND), and related components. These market conditions have resulted in shortened quote validity periods, changing OEM pricing, constrained configurations, and shifting delivery timelines across the industry. The provisions of this Order Form are intended to address those conditions in a manner consistent with the Agreement and applicable procurement requirements.

Any capitalized terms used in this Order Form and not otherwise defined herein have the meanings given to them in the Agreement. If there is a conflict between this Order Form and the Agreement, the Agreement shall control. If there is a conflict between this Order Form and Customer's purchase order, the Agreement and this Order Form shall control, and any inconsistent terms in Customer's purchase order, including any pre-printed terms and conditions, shall be ineffective and void except to the extent required by applicable law.

This Order Form supersedes all prior proposals, quotations, and communications between the parties with respect to the specific products, pricing, and timing described herein, but only to the extent consistent with the Agreement.

Pre-Acceptance
To place an order under the Agreement, Customer must attach this Order Form to its purchase order and return the combined document to Redesign. Customer's submission of a purchase order with this Order Form attached shall constitute Customer's offer to purchase the products identified herein under the Agreement. Redesign's written acknowledgment of such purchase order, or commencement of fulfillment, shall constitute Redesign's acceptance, and the resulting order shall be effective as of the earlier of such events.

Customer acknowledges and agrees that pricing, configurations, and estimated lead times reflected in this Order Form are based on current market conditions and current OEM pricing available on the date of issuance. If Customer submits a purchase order after the stated quote validity period, or requests changes to configuration, quantities, or delivery timing before Redesign's acceptance, Redesign may issue a refreshed quotation reflecting then-current pricing, lead times, and configuration availability under the Agreement.

Customer further acknowledges that, in the event of supply constraints affecting the quoted products before Redesign's acceptance, Redesign and the applicable manufacturer may propose functionally equivalent alternative configurations, revised delivery dates, phased fulfillment, or revised scope for Customer's review and consideration in accordance with the Agreement and applicable procurement requirements.

Post-Acceptance
Once Redesign has accepted Customer's purchase order or commenced fulfillment, all further changes to pricing, configuration, scope, quantities, delivery timing, or related commercial terms shall be handled solely through the mechanisms permitted by the Agreement and applicable procurement requirements, including, as applicable, amendment, change order, catalog refresh, or other formally documented modification process.

Nothing in this Order Form or in any customer-facing market conditions notice shall be construed to create a unilateral right for Redesign to reprice an accepted order, substitute products without Customer's approval, or otherwise alter the terms of an accepted order except as expressly permitted by the Agreement or by a mutually agreed written modification.

ATTACHMENT B
5 If supply constraints, OEM discontinuance, allocation limits, or documented market changes materially affect Redesign's ability to fulfill the accepted order as originally quoted, Redesign will notify Customer promptly and work in good faith to identify alternatives that align with Customer's technical requirements, budget parameters, and procurement obligations. Such alternatives may include revised delivery dates, functionally equivalent substitute configurations, phased delivery, partial cancellation of affected line items, or revised pricing where contractually permitted.

Any post-acceptance modification to an accepted order must be documented in writing and approved in accordance with the Agreement and Customer's applicable procurement rules.

This Order Form does not modify, supersede, or amend the Agreement. All pricing, availability, fulfillment, and post-acceptance changes remain subject to the terms of the Agreement, including the applicable not-to-exceed pricing structure, discount framework, and procurement requirements established thereunder.

Is a PO Required?
Yes – PO#________________ No

THE REDESIGN GROUP
Signature:

Name:

Title:

Date:

CITY OF SANTA MARIA
Signature:

Name:

Title:

Date:

ATTACHMENT B
6 The Redesign Group
redesign-group.com
The Drala Project Inc.
222 Pacific Coast Highway, Floor 10
El Segundo, CA 90245
Set a new standard.

ATTACHMENT B
7 COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Christopher Williams, Chief of Police

DATE: August 4, 2026

SUBJECT: Adoption of a Resolution Approving an Agreement with the Santa Maria Public Airport District for Supplemental Law Enforcement Services

Description:

The City Council will consider adopting a Resolution approving an agreement with the Santa Maria Public Airport District (Airport District) for supplemental law enforcement services at the Santa Maria Public Airport.

RECOMMENDATION:

1. Adopt a Resolution approving an agreement with the Santa Maria Public Airport District for supplemental law enforcement services; and

2. Authorize the City Manager, or designee , to execute the agreement and approve future administrative amendments, extensions, or modifications consistent with the Agreement.

BACKGROUND:

From June 2003 through August 31, 2017, the Santa Maria Police Department (SMPD) provided law enforcement services at the S anta Maria Public Airport. Those services included Transportation Security Administration (TSA) checkpoint staffing, proactive patrol, and response to calls for service throughout Airport property. The Airport District is located within the City of Santa Maria and falls within the City's jurisdiction.

Following discussions between City staff and the Airport District, both agencies determined it was in their mutual interest to re -establish this long -standing partnership.

The proposed agreement restores a dedicated law enforcement presence at the Airport, enhances public safety and service delivery, and ensures the City is fully compensated for providing those services.

DISCUSSION:

The proposed agreement establishes an initial three-year term beginning August 4, 2026, through June 30, 2029, with an automatic two -year renewal unless terminated or amended by the parties.

2 Under the agreement, SMPD will provide sworn officers to satisfy TSA law enforcement officer requirements for scheduled commercial passenger departures while also providing proactive patrols, responding to crimes and calls for service, conducting investigations, and coordinating with Airport management, the Federal Aviation Administration (FAA), and TSA as appropriate.

The agreement also recognizes that commercial flight schedules may change over time.

If flight frequency or operating hours increase to a level requiring additional staffing, the parties will renegotiate the staffing model and compensation to ensure continued full cost recovery. Special events, such as air shows, emergency exercises, or other extraordinary events requiring additional staffing, are specifically excluded from the base agreement and will be separately negotiated.

The Airport District Board has reviewed and approved the proposed agreement. City staff recommends approval so services may commence in accordance with the agreed implementation schedule.

Fiscal Considerations
The Airport District will compensate the City $265,500 during the first year of the agreement. Beginning in year two, compensation will increase by five percent annually to offset increases in personnel, administrative, equipment, and operating costs. The Airport District may remit payment annually or in two equal installments.

The agreement provides full cost recovery to the City and will fund one additional full-time sworn police officer position, including associated overtime and operational support costs, while eliminating the administrative bur den of the detailed monthly reconciliations required under prior Airport agreements. The Airport District also remains responsible for TSA/FAA-required training expenses, Airport -owned patrol vehicle costs, and other expenses specifically identified in the agreement.

By entering into this agreement, the Airport District agrees to pay the City of Santa Maria:

1. Year one (1): $265,500.00

2. Year two (2): $278,775.00

3. Year three (3): $292,713.75

3 Impact on the Community
Approval of this agreement will enhance public safety by providing a consistent law enforcement presence at the Santa Maria Public Airport, supporting Transportation Security Administration (TSA) security requirements, improving the quality and timeliness of responses to calls for service, and strengthening coordination between the City and the Airport District. Maintaining safe, secure, and efficient commercial air service benefits residents, visitors, local businesses, and the region's overall economic vitality.

ATTACHMENT(S)

A. Resolution
B. Agreement for Supplemental Law Enforcement Services

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING AN AGREEMENT WITH THE

SANTA MARIA PUBLIC AIRPORT DISTRICT FOR

SUPPLEMENTAL LAW ENFORCEMENT SERVICES

WHEREAS, the City of Santa Maria previously provided supplemental law enforcement services at the Santa Maria Public Airport from June 2003 through August 31, 2017;

WHEREAS, the City and the Santa Maria Public Airport District desire to re - establish this partnership to provide sworn law enforcemen t services supporting Transportation Security Administration (TSA) requirements, commercial passenger operations, and general public safety at the Airport;

WHEREAS, the City has determined it can provide these services without adversely affecting law enforcement services to the community;

WHEREAS, the amount to be paid to the City of Santa Maria covers the cost to provide the services described in this agreement.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve an agreement with the Santa Maria Public Airport Distric t for law supplemental law enforcement services; and

SECTION 2. Authorize the City Manager, or designee, to execute agreement and approve future administrative amendments, extensions or modifications consistent with the terms of the agreement, or to cancel the agreement, as determined to be in the best interest of the City of Santa Maria; and

SECTION 3. The Chi ef Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

Attachment A

Page 2 of 2 ends

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B

Page 1 of 7 ends

AGREEMENT FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES
This Agreement for Supplemental Law Enforcement Services (hereinafter “Agreement’) is made on this 4th day of August 2026, between the City of Santa Maria, California, a municipal corporation in Santa Barbara County (hereinafter “City”), and the Santa Maria Public Airport District, a public airport district organized and operating under the laws of the State of California (hereinafter “District”).

RECITALS

WHEREAS, the City ha d previously provided law enforcement services at the Santa Maria Public Airport (Airport) from June 2, 2003, until August 31, 2017; and

WHEREAS, both the City and the District desire to re-establish this partnership as it relates to supplemental law enforcement services, and have agreed in principle as to the cost for services and the scope of work; and

WHEREAS, both the City and the District desire to enter into this Agreement to establish their rights and duties with respect to provision supplemental law enforcement services at the Santa Maria Public Airport;

NOW, THEREFORE, the parties agree as follows:

1. TERM

The term of this Agreement shall be for three (3) years commencing on August 4, 2026, and shall expire on June 30, 2029. After the initial three (3) year term, this Agreement shall automatically renew for an additional two (2) year period unless amended by mutual agreement of the parties or as provided in Section 5 below.

2. COSTS AND SCOPE OF WORK

2.1 The cost to the District for services rendered by the City as set forth in this agreement will be $265,500.00 for the first year and each subsequent year will have a 5% increase to offset increased personnel, administrative and operating expenses. The District can elect to pay the full amount by July 1 st of every year or elect to pay half the amount by July 1 st and the second half by January 1 st annually.

2.2 If such payment is not delivered to the City which is described in section within sixty (60) days, the City is entitled to recover interest thereon.

Attachment B

Page 2 of 7 ends

2.3 The cost to the District outlined in this agreement does not include police or law enforcement contracted services associated with special events conducted at the Airport that are outside the scope of normal police services and require additional personnel, including but not limited to air shows, mass casualty exercises, training events, or similar activities. Such services shall be separately requested and compensated as mutually agreed upon by the parties.

3. CITY RESPONSIBILITIES

City shall:

3.1 Cooperate with the District and coordinate with each air carrier regarding scheduled air carrier departure operations.

3.2 Provide the required number of law enforcement officers, unless it notifies the District and the air carrier at least twenty-four (24) hours prior to the scheduled departure, that it will be unable to do so.

3.3 Renegotiate the Costs and Scope of Work paragraph of this Agreement if the air carrier departure schedule changes or increases, so that more officers or expanded hours are required.

3.4 Provide the number of sworn, armed, trained and uniformed law enforcement officers at the Airport’s passenger screening checkpoints as required by the TSA at least thirty (30) minutes prior to the scheduled departure time of each air carrier operation, except as provided in Section 3.2, above.

3.5 Provide general law enforcement services at the Airport when not needed at passenger screening checkpoints. This includes patrolling the property of the District including airport, airport terminal, public parking areas, secured airport areas and outlying properties.

3.6 As the primary law enforcement agency, respond to crimes and calls for service within the District's jurisdictional boundaries.

3.7 Prepare written reports of crimes and events occurring on District grounds and provide crime statistics and copies of reports related to the Airport grounds upon request within a reasonable amount of time.

3.8 Ensure that law enforcement officers assigned to the Airport ’s passenger screening checkpoints shall not respond off the Airport except in the case of extreme, life-threatening emergency.

Attachment B

Page 3 of 7 ends

3.9 Ensure the City’s sworn law e nforcement o fficers assigned to passenger screening checkpoints at the District meet the minimum training requirements as established by the TSA.

4. DISTRICT RESPONSIBILITIES

District shall:

4.1 Fund any necessary training mandated by FAA and/or TSA, in order to maintain certification for those officers assigned to the Airport for supplemental law enforcement services. This shall include personnel costs, tuition, travel, meals, lodging and mileage. Training shall occur in California.

4.2 Fund the operations and maintenance costs associated with District owned marked police vehicles exclusively assigned to the Airport. All operational and maintenance costs associated with City -owned vehicles used in providing law enforcement services under this Agreement are included in the annual compensation set forth in Section 2.1. No additional reimbursement for vehicle related expenses shall be required unless otherwise agreed to in writing by the parties.

4.3 Be responsible for any changes to laws, regulations or other requirements that affect the cost of providing supplemental law enforcement services from the City.

4.4 Upon receipt of notice from the City that a police officer is unable to respond to conduct passenger screening notify any commercial air carrier intending to depart from the Airport of that fact.

4.5 Pay for the services provided under the terms of this Service Agreement.

4.6 Acknowledge that the officer on patrol may not be able to cover the first flight out if an emergency occurs in the City near the scheduled departure time. All parties acknowledge that without a law enforcement officer present, flights will need to be rescheduled until such time as a law enforcement officer is available.

5. DEFAULT, TERMINATION, AND NOTICE

5.1 Either party may terminate this Agreement, without cause, upon thirty (30) days advance written notice to the other party. Either party Attachment B

Page 4 of 7 ends

may terminate this Agreement at any time for cause if the other party is in default of its obligations under this Agreement and fails to cure said default after given notice and a reasonable opportunity to cure the default.

5.2 Notices. Any notice to be given under this Agreement shall be in writing and shall be deemed to have been properly given and received:

A. When delivered in person to the authorized representative of the party to whom the notice is addressed; or
B. On the date received as indicated on the return receipt when sent prepaid certified or registered mail, return receipt requested, to the party to be notified at the address indicated below:

CITY DISTRICT

City of Santa Maria Santa Maria Public Airport
Attn: Chief of Police Attn: General Manager
1111 W. Betteravia Rd. 3217 Terminal Drive
Santa Maria, CA 93455 Santa Maria, CA 93455

Either party may change its address by giving notice in the manner described above.

6. INSURANCE AND INDEMNIFICATION

6.1 The District shall obtain and maintain for the entire term of this Agreement and any renewal terms, Airport liability insurance. Each policy of insurance shall have at least a combined single limit of ten million dollars ($10,000,000) for each occurrence for bodily injury and property damage. Each policy of insurance shall include personal injury liability coverage. The District's airport liability policy shall include automobile liability coverage for District owned vehicles while performing services pursuant to this Agreement on Airport property. The District shall supply the City with a copy of said insurance policy or policies.

A. In addition to the above conditions, the District's airport liability insurance policy shall contain language or an endorsement clearly providing:

Attachment B

Page 5 of 7 ends

1) The City, its officers, agency and employees, are named as additional insureds under the policy;

2) Contractual liability coverage sufficiently broad so as to include the liability assumed by the parties in the indemnity agreement included in this Agreement;

3) A provision that coverage will not be cancelled or subject to material reduction until at least thirty (30) days written notice has been given to the City.

B. A certificate of insurance shall be submitted to the City within ten (10) days of execution of this Agreement. If the insurance policy expires or is cancelled, the District shall submi t to the City, prior to such expiration or cancellation, a certificate of insurance for the superseding policy.

6.2 The District shall indemnify save, protect, defend, and hold harmless the City, its officers, agents, and employees from and against any and all loss, liability, expense, claims, costs, suits, and damages, including attorney’s fees, arising out of or connected with the City’s performance of Supplemental Law Enforcement services under this Agreement, to the extent covered by the airport liab ility policy; provided that the District shall have no obligation to defend, indemnify or hold harmless the City from and against any and all loss, liability, expense, claims, costs, suits and damages, including attorney fees sustained by the City's employees in performance of this Agreement or in connection with the use of the Airport Fire Station. The City waives any and all subrogation and/or lien rights, including but not limited to those arising under California Labor Code section 3850 et seq. or succeeding statutes, to recover any workers compensation, disability, disability retirement or death benefits paid by the City to its employees, or to their heirs, representatives, executives or administrators.

7. MISCELLANEOUS PROVISIONS

7.1 The parties hereto agree that any increase in the concentration of flights or increase in index at the Airport could cause a financial and/or operational strain for the City. Such impacts that cause additional financial burden to the City will need to be negotiated by the parties and adequately resolved, and failure to reach agreement after good faith negotiations shall serve as cause for early termination of this Agreement.

7.2 The City acknowledges that the FAA and the TSA are involved with the operation and adm inistrative aspects of the services to be Attachment B

Page 6 of 7 ends

provided by this Agreement. The City shall cooperate with representatives of the FAA and the TSA in the exercise of their duties. However, the District shall administer the Agreement, and the City shall look to the District for direction regarding satisfactory compliance with the Agreement, except as to the actual performance of law enforcement duties . Full and complete records of the City’s services and records between District and City shall be kept, maintained and retained by the City in accordance with the City's record retention policies and procedures. The District, FAA, TSA and the Comptroller General of the United States, or any other duly authorized representative shall have access to the City’s records upon written request. The City shall provide access to such records within a reasonable time following receipt of a written request.

7.3 There will be no payment by the District for extra services rendered by the City unless the services are expressly authorized in writing by the District’s General Manager before the services are performed.

Any extra services in excess of $10,000 requires the prior written approval of the District's Board of Directors.

7.4 The City’s Chief of Police or his designee shall be directly involved in the performance and supervision of the services to be performed and shall be the authorized representative of the City for issues relating to performance of the services under this Agreement.

7.5 This Agreement may not be assigned by either party without the consent of the other party.

8. Entire Agreement

8.1 This Agreement constitutes the complete and exclusive statement of the parties which supersedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter hereof. All changes or amendments to this Agreement must be in writing and mutually executed by authorized personnel on behalf of the District and the City.

Attachment B

Page 7 of 7 ends

Executed at Santa Maria, California, on the day and year first above mentioned.

Date: DISTRICT:

Approved as to content for SANTA MARIA PUBLIC AIRPORT District:

____________________________ By ___________________________ General Manager Steve Brown, President

Approved as to form for District:

____________________________ By ___________________________ District Counsel Tony Guy, Secretary

Dated: CITY:

ATTEST: CITY OF SANTA MARIA

____________________________ By ___________________________ Donna G. Schwartz David W. Rowlands
Chief Deputy City Clerk City Manager

Approved as to form:

____________________________
Thomas Watson, City Attorney

Approved as to content:

____________________________
Christopher Wiliams, Chief of Police

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Christopher Williams, Chief of Police

DATE: August 4, 2026

SUBJECT: Adoption of a Resolution Awarding a Purchasing Agreement to Hyper, a Motorola Solutions Company, for Hyper Non-Emergency Call Agent Services

Description:

The City Council will consider adopting a Resolution approving a purchasing agreement with Hyper, a Motorola Solutions Company, for Hyper Non -Emergency Call Agent services for the Santa Maria Police Department.

RECOMMENDATION:

1. Adopt a Resolution awarding a purchasing agreement to Hyper, a Motorola Solutions Company, for Hyper Non-Emergency Call Agent Services; and

2. Authorize the City Manager, or designee, to execute the agreement.

BACKGROUND:

The Santa Maria Police Department manages a high volume of non -emergency and administrative calls that can reduce call taker availability for emergency operations. Hyper has proposed an Artificial Intelligence (AI)-enabled non-emergency call handling solution designed to reduce the burden of routine calls on call takers, improve response times, and maintain focus on emergency operations.

The Hyper platform uses conversational Voice AI to handle routine, a dministrative, and non-emergency calls while escalating ambiguous, uncertain, or evolving situations to live call takers using a safety -first approach. The service includes intelligent triage, routing, multilingual support, jurisdictional address validation, configurable workflows, emergency detection, SMS follow -up, structured data capture, transcripts, call summaries, and analytics dashboards.

The proposed software would support the Communications Center by improving service to the community, increasing dispatcher efficiency, helping address ongoing staffing challenges without adding personnel, and supporting 9 -1-1 call takers with real -time transcription and language translation capabilities.

2 DISCUSSION:

Approval of this agreement would allow the Police Department to implement the Hyper Non-Emergency Call Agent in a phased deployment. The proposed service includes implementation, onboarding, workflow configuration, testing, deployment support, supervisor and administrator training, reporting config uration, analytics access, and ongoing technical and Customer Success support. Hyper also states that the platform can support multilingual deployments. The system can be aligned to existing systems and support future integration options.

Non-emergency and administrative calls consume significant Communications Center resources, and automation of a substantial percentage of non -emergency calls could allow call takers to remain available for in -progress emergencies and high -risk events.

The software could help address staffing and workload challenges by reducing the need for additional overtime, backfill, and added positions while improving service for non - English-speaking callers through multilingual capabilities.

In 2025, the Santa Maria Police Department managed approximately 180,000 calls with approximately 130,000 of those being non-emergency calls. The phased implementation is intended to improve queue availability and repurpose staff time toward priority and emergency res ponse. Hyper estimates the platform could contribute to long -term operational gains by handling or resolving a substantial share of appropriate non - emergency interactions as workflows expand over time.

The recommended agreement will be procured through th e Sourcewell cooperative purchasing program consistent with the City’s Purchasing Policy.

Alternative(s)
City Council may choose not to proceed with this purchasing agreement, which would result in continued reliance on existing call handling processes fo r non-emergency and administrative calls and would forgo the operational efficiencies, language support benefits, and service improvements identified in the proposal and prior budget request materials.

Fiscal Considerations
Funding for these services was approved in the 2026 -2028 budget cycle. No additional funds are needed as the cost of the software will be absorbed within the existing department budget and increased department revenues.

The total proposed agreement amount is $3 04,996 for a three -year term. The proposal breaks the amount into: Contract Year 1: Months 1 -5 ($24,999), Months 6-12 ($59,999), Contract Year 2 ($109,999), and Contract Year 3 ($109,999), with payment terms of Net

30. 3

Impact on the Community
Implementation of the Hyper Non -Emergency Call Agent is intended to improve non - emergency call handling, reduce queue pressure, and improve availability for emergency and priority calls. The platform is intended to improve customer service, reduce call processing times, support non -English-speaking callers, and improve operational efficiency within the Communications Center and for responding personnel.

ATTACHMENT(S)
A. Resolution
B. Hyper Quote
C. Hyper Proposed Contract

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PURCHASING AGREEMENT

TO HYPER, A MOTOROLA SOLUTIONS COMPANY,

FOR HYPER NON-EMERGENCY CALL AGENT SERVICES

WHEREAS, the Santa Maria Police Department manages a high volume of non - emergency and administrative calls that can reduce call taker availability for emergency operations; and

WHEREAS, Hyper, a Motorola Solut ions Company, has proposed an Artificial Intelligence-enabled non-emergency call handling solution designed to reduce the burden of routine calls on call takers, improve response times, and maintain focus on emergency operations; and

WHEREAS, the proposed service includes non -emergency call handling, intelligent triage, routing, multilingual support, workflow configuration, analytics, implementation, training, and ongoing support for the Santa Maria Police Department; and

WHEREAS, the proposed purchasing agreement will be procured through the Sourcewell cooperative purchasing program consistent with the City's Purchasing Policy.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving a Purchasing Agreement to Hyper, a Motorola Solutions Company, for Hyper Non -Emergency Call Agent services for a purchase price of $314,996.00; and

SECTION 2. Authorizing the City Manager, or designee, to execute the Agreement;

SECTION 3. The Chief D eputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

///

///
Attachment A

Page 2 of 2 ends

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Hyper Non-Emergency Call Agent
Firm Quote & Commercial Proposal: Santa Maria Police Department (Santa Maria, CA) Prepared in collaboration by: Shannon Hickey, Senior Account Manager (Motorola Solutions) and Josh Wright, Founding Account Executive (Hyper, a Motorola Solutions Company)

1. Overview
Public safety agencies deploy Hyper to reduce the burden of non-emergency calls on Call Takers, improve response times, and maintain focus on emergency operations.

Hyper is designed around a conservative, safety-first escalation philosophy where ambiguous, uncertain, or evolving situations can immediately escalate to live Call Takers. The platform is intended to support Call Takers and operational service levels, not replace emergency communications personnel.

The platform uses conversational Voice AI to handle routine, administrative, and non-emergency calls, enabling:
● Reduced non-emergency workload for Call Takers
● Improved answer speed and queue availability
● Repurposed staff time toward priority and emergency response ● Consistent, trackable interactions with the public
Santa Maria PD manages a high volume of non-emergency and low-priority calls. Hyper provides a practical, low-risk approach to reduce this demand while protecting emergency response capacity.

Core Capabilities
● Conversational Voice AI for non-emergency call handling ● Intelligent triage, routing, and escalation to live Call Takers ● Multilingual conversational support
● Jurisdictional address validation and branched logic
● Configurable workflows aligned to agency SOPs
● Emergency detection based on caller context, with immediate escalation live Call Taker ● SMS follow-ups (e.g., online reporting links, resources) ● Structured data capture, transcripts, and call summaries ● Analytics dashboards and call categorization insights Attachment B

2. Contracted Call Volume Capacity
Annual Inbound Non-Emergency Call Volume: 150,000 calls / year

3. Commercial Structure
Phase 1 – Proof of Value Pilot (Months 1–5)
Designed to validate operational workflows, caller experience, and deployment assumptions through a phased rollout approach.

Component Description Investment
Hyper Platform Subscription Automated non-emergency call handling for up to 62,500 calls (Opt-out option with 30 days notice)
$24,999
Included Services Inclusive of implementation, onboarding, support, Customer Success, analytics, workflow
configuration, testing, and deployment support
Included
Estimated Savings vs. Standard Pricing: $44,367
Phase 2 – Full Deployment Ramp (Months 6–12)
Expanded deployment aligned to broader operational coverage and increased automated call handling capacity.

Component Description Investment
Hyper Platform Subscription Automated non-emergency call handling for up to 87,500 calls (7-month prorated deployment period)
$59,999
Included Services Inclusive of Customer Success support, CAD integration planning and scoping, workflow
optimization, analytics, reporting review, platform
maintenance, and ongoing technical support
Included
Estimated Savings vs. Standard Pricing: $23,126
Years 2–3 – Annual Subscription
Component Description Investment
Hyper Platform Subscription Automated non-emergency call handling for up to 150,000 calls annually
$109,999 / yr

Included Services Inclusive of Customer Success support, CAD integration support, workflow optimization, analytics, reporting review, platform maintenance, and ongoing technical support Included
Estimated Savings vs. Standard Pricing:
● $32,001 annual savings ● $64,002 savings across Years 2–3 Total Contract Value (3-Year Term)
Year Investment
Phase 1 (5 Months) $24,999
Phase 2 (7 Months) $59,999
Contract Year 2 $109,999
Contract Year 3 $109,999
Total (3-Year Term) $304,996

4. Pricing Notes
● Year 1 includes discounted pilot period ● Fixed annual subscription aligned to expected call volume ● Pricing discounted and protected for full term ● Pricing includes annual call volumes up to the contracted limits defined in this proposal.

Volumes

materially

exceeding

contracted

thresholds

may

require

commercial

review

and

adjustment.

A multi-year structure aligns with how operational impact is realized over time. Initial deployment focuses

defined

set

workflows,

with

measurable

gains

the

first

year.

Continued

value

driven

through

expansion,

optimization,

and

deeper

system

integration.

Pricing is aligned to the contracted annual call volume thresholds outlined in this proposal.

Future

expansion

beyond

contracted

volumes

scope

may

reviewed

collaboratively

the

parties

operational

requirements

evolve.

5. Deployment

Approach

● Target deployment: 30-60 days ● Minimal IT lift: DID routing and SSO recommended ● Phased rollout aligned to priority call types Hyper can work collaboratively with Santa Maria PD to evaluate and adapt existing call flows, prompts,

and

operational

logic

from

prior

systems

support

streamlined

transition

and

deployment

process.

Important:

Hyper

can

operate

standalone

cloud-based

solution

without

requiring

inbound

network

connections,

VPN

access,

direct

integration

into

core

call

handling

systems

for

initial

deployment.

For

example,

Hyper

can

deployed

immediately

without

CAD

integration

Phase

focusing

non-dispatchable

call

types,

enabling

rapid

operational

value

while

future

integrations

are

evaluated

scoped

parallel.

Hyper supports both full-scale deployments and phased deployment approaches, including separately

scoped

Proof

Value

engagements

different

term

structures

where

appropriate.

This

approach

provides

low-risk

entry

point,

allowing

the

Santa

Maria

team

validate

impact

quickly

before

expanding

coverage

across

additional

workflows.

6. CAD & Call Handling Integration
Hyper Non-Emergency Call Agent is designed to align with existing agency workflows while maintaining

flexibility

across

diverse

public

safety

environments.

Current Environment
● CAD: Motorola PremierOne
Phase 1 - Immediate Deployment (No Integration Required) Hyper can be deployed immediately without requiring CAD or core call handling integration by focusing

non-dispatchable

and

informational

call

types,

including:

● Non-dispatchable call handling ● Call routing and transfers ● Informational requests ● Information capture and SMS follow-up Hyper is designed to escalate uncertain, ambiguous, or emergency-related interactions to live Call

Takers

based

configurable

operational

thresholds.

Motorola CAD Integration Options
Where standard Motorola integration capabilities are available, Hyper may support Motorola Flex

and

PremierOne

workflows

without

requiring

separate

Hyper

integration

fees.

Third-party,

customer-side,

custom

interface

costs

may

require

separate

scoping.

The purpose of integration with CAD systems is to automate:
● Creation of incidents and calls for service within CAD workflows ● Structured data capture from automated interactions ● Improved workflow continuity between Hyper and Call Takers ● Expanded automation opportunities aligned to agency operational requirements Call Handling Integration (Roadmap)
Integration with Motorola Vesta call handling systems is on the product roadmap and is not required

for

initial

deployment.

Hyper

can

deployed

immediately

using

existing

telephony

routing

methods,

including

Direct

Inward

Dial

(DID)

routing.

Planned future integration capabilities may include:
● Enhanced routing and transfer logic ● Expanded transfer context for Call Takers ● Deeper workflow continuity between automated and live interactions

7. Sample Operational Impact
Based on approximately 150,000 annual non-emergency calls at an estimated average handling time

6 minutes

per

interaction,

the

agency

currently

manages

roughly

15,000+

annual

staff

hours

non-emergency

call

volume.

As Hyper is expanded across additional workflows and call categories over time, agencies commonly

target

long-term

automation

and

resolution

rates

that

can

exceed

60%

for

appropriate

non-emergency

interactions,

with

performance

improving

over

time

workflows

expand

and

integrations

mature.

This could represent:
● Approximately 90,000-115,000 calls annually handled or resolved through Hyper ● Approximately 9,000-12,000 staff hours repurposed annually ● Reduced queue pressure and improved availability for emergency and priority calls ● Reduced administrative burden on Call Takers and supervisory staff ● Meaningful operational capacity gains without requiring equivalent staffing growth

8. Initial Implementation & Support (Fees Waived) The following implementation, onboarding, and support services are included as part of this engagement

and

are

waived

during

the

initial

deployment

period.

Included Implementation & Onboarding Services
● Tenant configuration and environment setup ● Initial workflow and prompt configuration (up to 20 call types) ● Deployment planning and implementation coordination ● Testing, quality assurance, and deployment support ● Supervisor and administrator training ● Reporting configuration and analytics enablement ● Data storage and standard analytics access ● Integration scoping and coordination, where applicable ● Ongoing optimization, call type creation support, and Customer Success Scope of Included Services
This proposal includes:
● One Hyper production tenant ● Unlimited ongoing prompt refinement and workflow support is included. ○ Initial deployment is expected to prioritize approximately 20 call types to enable rapid

rollout

and

operational

validation.
● English, Spanish, and French language deployment ● Deployment aligned to existing DID routing ● Supervisor and administrator training and enablement ● Standard implementation and onboarding services ● Standard analytics and reporting access ● Ongoing technical and Customer Success support Implementation is designed to minimize operational and IT burden while enabling rapid time-to-value

through

phased

deployment

approach

aligned

agency

priorities

and

approved

workflows.

Additional integrations, languages, or professional services outside the defined scope may require

separate

scoping

and

commercial

review.

Exclusions
Unless otherwise stated, this proposal does not include:
● Third-party API or licensing fees associated with external systems ● Custom development outside standard implementation scope

● Dedicated on-premise infrastructure ● Custom integrations requiring separate engineering scope Any services requested outside the defined implementation and support scope may be delivered

time-and-materials

basis

rate

$250

per

hour,

subject

prior

written

approval

both

parties.

9. Data Ownership & Security
● All call data, recordings, transcripts, and metadata are owned by Santa Maria PD ● Hyper does not use customer data to train AI models ● Hyper provides transparency into call handling decisions and workflow logic through configurable

reporting

and

audit

visibility
● Data is securely stored with enterprise-grade encryption (in transit and at rest) ● SOC 2 Type II compliant ● Standard data retention is 5 years, configurable during implementation

10. Billing

Terms
Payment terms are Net 30. Customer will make payments when due in the form of a check, cashier’s

check,

wire

transfer

drawn

U.S.

financial

institution.

Customer

has

purchased

additional

Professional

Subscription

services,

payment

will

accordance

with

the

applicable

addenda.

Milestone Year Investment
1 Phase 1 Invoiced upon contract execution $24,999 2 Phase 2 Invoiced 5 months from the date of contract execution $59,999
3 Contract Year 2 Invoiced annually in advance of the year $109,999
4 Contract Year 3 Invoiced annually in advance of the year $109,999
Total (3-Year Term) $304,996 Customer affirms they have signatory authority to execute this contract. The contract price of $304,996
,

excluding

taxes,

fully

committed

and

identified,

including

all

subsequent

years

contracted

services,

applicable.

The

Customer

will

pay

all

invoices

received

from

Motorola

and

any

changes

scope

will

subject

the

change

order

process.

Motorola acknowledges the Customer may require the issuance(s) of a purchase order or notice

proceed

part

the

Customer’s

procurement

process.

However,

Customer

agrees

that

the

issuance

non-issuance

purchase

order

notice

proceed

does

not

preclude

the

Customer

from

its

contractual

obligations

defined

this

Agreement.

If Customer terminates this contractual commitment before the end of the 3-year term, for any

reason

other

than

Motorola’s

uncured

material

default,
the financial obligations shall be
governed

follows:

(a) Five Month Grace Period: Customer may terminate this commitment for convenience at any time

during

the

first

five

(5)

months

the

term

upon

30 days'

prior

written

notice

Motorola

without

incurring

the

termination

fee

described

subsection

(b)

below.

(b) Subsequent Period Termination Fee: If Customer terminates this commitment after the first five

(5)

months

but

before

the

end

the

3-year

term,

then

the

Customer

will

pay

Motorola

termination

fee

equal

the

difference

between

the

discounted

contract

price

received

and

Motorola’s

full

list

price.

This

provision

survives

the

expiration

termination

the

Agreement

and

applies

notwithstanding

any

contrary

provision.

Due to significant market and tariff volatility, as well as fluctuations in the cost of energy and raw materials

including,

but

not

limited

to,

steel,

copper,

finished

wood,

and

concrete,

Motorola

Solutions

reserves

the

right

equitably

adjust

the

contract

price,

completion

schedule,

and/or

contract

requirements.

Additionally,

Motorola

Solutions

reserves

the

right

apply

fuel

surcharge

quoted

freight

rates

based

the

prevailing

diesel

cost

the

time

shipment.

Inflation Adjustment. For multi-year agreements, at the end of the first year of the Agreement and

each

year

thereafter,

CPI

percentage

change

calculation

shall

performed

using

the

U.S.

Department

Labor,

Consumer

Price

Index,

all

Items,

Unadjusted

Urban

Areas

(CPI-U).

Should

the

annual

inflation

rate

increase

greater

than

during

the

year,

Motorola

shall

have

the

right

increase

all

future

prices

the

CPI

increase

amount

exceeding

3%.

All

items,

not

seasonally

adjusted

shall

used

the

measure

CPI

for

this

price

adjustment.

Measurement

will

take

place

once

the

annual

average

for

the

new

year

has

been

posted

the

Bureau

Labor

Statistics.

For

purposes

illustration,

year

5 the

CPI

reported

increase

8%,

Motorola

may

increase

the

Year

6 price

(8%-3%

base).

Quote Validity
This quote is valid through July 31, 2026, and is contingent upon: ● the defined scope ● stated call volumes ● standard deployment assumptions ● mutually executed agreement terms

Final Scope & Agreement Final deliverables, implementation scope, support obligations, and commercial terms will be governed

the

executed

agreement

between

the

parties.

This proposal is subject to the terms and conditions of the Sourcewell #030425-MOT contract and

its

referenced

Additional

Terms

and

Conditions.

BY SIGNING BELOW, EACH PARTY ACKNOWLEDGES THAT IT HAS READ AND

UNDERSTOOD

THE

TERMS

THIS

THE

AGREEMENT

AND,

FOR

GOOD

AND

VALUABLE

CONSIDERATION,

AGREES

BOUND

THE

TERMS

AND

CONDITIONS

THIS

AGREEMENT.

Santa Maria Police Department Motorola Solutions, Inc.

By: ________________________________ By: ________________________________ Name: ________________________________ Name: ________________________________ Title: ________________________________ Title: ________________________________ *I have authority to bind the Customer

Attachment C
Atty. Rev. 2025

AGREEMENT FOR SERVICES

This Agreement is made on August 5, 2026, by and between Hyper, a Motorola Solution Company, a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. WHEREAS City wishes to procure and install a non-emergency AI call taker named Hyper for the City of Santa Maria Police Department located at 1111 Betteravia Road, Santa Maria, CA 93455; and,

2. WHEREAS City has utilized a Sourcewell cooperative purchasing contract consistent with the City’s Purchasing Policy for the requested project; and,

3. WHEREAS Contractor has asserted to be qualified and experienced in implementing the project deliverables included in Exhibit A (Hyper Non-Emergency Call Agent); and,

4. WHEREAS, the parties desire to enter into this Agreement to set forth the terms and conditions under which Contractor will provide the services.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is August 5th, 2026, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing the Non-Emergency AI Call Taker services described in Exhibit A, including implementation and support of the Hyper Non-Emergency Call Agent. More specifically, Contractor agrees to perform the specific services listed in Exhibit A.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit B.

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit C.

2.06. Prevailing wage. Where applicable, Contractor shall follow the prevailing wage requirements listed in Exhibit D and applicable law.

2.07. Exhibits. Exhibits “A, B, C, and D are attached and incorporated.

3. Contractor’s Obligations.

3.01. Minimum Amount of Service. Contractor shall devote sufficient time to perform services under this agreement efficiently and effectively. Contractor may represent, perform services for and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor warrants that it operates as a business entity and, if classified as a “design professional” under California Civil Code section 2782.8(c)(3), such status is acknowledged herein.

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor or the acts or omissions of an employee, agent, or subcontractor of the Contractor. The provisions of this paragraph survive completion of the services or termination of this contract. The provisions of this section are not limited by the provisions of the section relating to insurance.

4. Miscellaneous

4.01. Notices. All communication relating to the day-to-day activities of this Agreement shall be exchanged between a designated representative of the CITY and a representative of CONTRACTOR, listed below. All notices shall be addressed as follows unless a written change is filed with the City:

To City: To Contractor:

Michael Balcorta Shannon Hickey
Santa Maria Police Department Motorola Solutions Inc.
1111 W. Betteravia Rd., 500 W Monroe Street
Santa Maria, CA 93455 Chicago, IL 60661
(805) 361-9037 (415) 516-9145

If the designated Representative or address of either party changes during the term of this agreement, a written notice shall be given to the other party prior to the effective date of change. Any written notices required under this agreement shall be effective five (5) days after deposit into United States mail, postage prepaid, addressed to the designated Representative, or upon confirmation of receipt of delivery if another notification process is used.

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.03. Integration. This agreement constitutes the entire agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this agreement must be in writing and signed by the appropriate representatives of the parties.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this Attachment C
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agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals r equired by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

4.10 Prevailing Wage. Prevailing Wage. If applicable, Contractor and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code. The Director's determination is on file and open to inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. Furhter reuirements are attached as Exhibit D.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA,
Hyper, a California a Municipal Corporation
Corporation

___________________ ____________________
By: By:

APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment C
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EXHIBIT A
Statement of Work

The scope of work proposed in Contractor’s quotes, includes:

1. This statement of work defines the deliverables to be provided by Contractor and the services to be performed by Hyper for the City of Santa Maria Police Department to be used in the project:

Attachment C
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EXHIBIT “B”

PAYMENT TERMS

I. Progress Authorization

Written authorization to proceed from the City authorizes the Contractor to invoice for fees for all work performed under this Agreement up to a not-to-exceed amount of Three Hundred Four Thousand Nine Hundred Ninety-Six Dollars ($304,996.00). This amount includes all services described in Exhibit A for the three-year term of the Agreement.

Attachment C
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II. Invoice procedure.

A. Payment shall be monthly based on the billable charges.

B. The Contractor shall present the bill for charges from the previous month.

Attachment C
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C. The Contractor's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

D. City may withhold payment for disputed work. Payment of fees shall not constitute an acceptance of work.

III. Rates shall be billed according to Contractor’s attached fee schedule, up to the not-to- exceed amount. Work Authorized by Change Order/Amendment shall be billed at on a time and materials basis according to the attached fee schedule, unless another payment method is agreed to in writing by the City prior to initiation of work.

IV. If Contractor’s response to the City’s RFP or RFQ is attached to this agreement, all terms other than those concerning the Contractor’s billing rates and scope of work are null and void.

Attachment C
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EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury and personal & advertising injury.

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or des truction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Attachment C
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C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention.

D. Other Insurance Provisions

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and v olunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City.

All n otices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

4. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is cance led or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Consultant shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure Attachment C
Atty. Rev. 2025

to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment C
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EXHIBIT D

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND PRECONSTRUCTION PHASES OF

CONSTRUCTION, AND INSTALLATIONS

The terms of this Exhibit apply to all Public Works projects for over $1,000.

For purposes of this Exhibit, “Public Works” includes any project of a type defined in California Labor Code section 1720 when paid for in whole or in part by public funds. These projects include:
construction, alteration, demolition, installation, or repair work done under contract. For purposes of this definition, "construction" includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this definition, "installation" includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

Pursuant to California Labor Code sections 1720 and 1771, construction, alteration, demolition, installation, repair and maintenance work performed under this Agreement is subject to State prevailing wage laws. State prevailing wage laws require certain provisions be included in all contracts for public works. The CONTRACTOR and any subcontractors shall comply with all applicable State prevailing wage laws, whether included in this agreement or inadvertently omitted, including but not limited to the requirements listed below:

1. Compliance with Prevailing Wage Requirements. Pursuant to California Labor Code sections 1720 through 1861, the CONTRACTOR and all subcontractors shall ensure that all workers who perform work under this Agreement are paid not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations (DIR). This includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including but not limited to inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the post- construction phases of construction, including but not limited to all cleanup work at the jobsite.

1.1. Copies of such prevailing rate of per diem wages are on file at the City Public Works Department and are available for inspection to any interested party on request. Copies of the prevailing rate of per diem wages also may be found at
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. The CONTRACTOR and all subcontractors shall post a copy of the prevailing rate of per diem wages determination at each job site and shall make them available to any interested party upon request.

1.2. The wage rates determined by the DIR refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, then the published rate of wage shall be in effect for the life of this Agreement. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Agreement in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Agreement, each successive predetermined wage rate Attachment C
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shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

2. Penalties for Violations. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1775 in the event a worker is paid less than the prevailing wage rate for the work or craft in which the worker is employed. This shall be in addition to any other applicable penalties allowed under California Labor Code sections 1720 through 1861.

3. Payroll Records. The CONTRACTOR and all subcontractors shall comply with California Labor Code section 1776, which generally requires keeping accurate payroll records, verifying and certifying payroll records, and making them available for inspection. The CONTRACTOR shall require all subcontractors to also comply with section 1776. The CONTRACTOR and all subcontractors shall furnish records specified in section 1776 on a monthly basis, both to the City and directly to the Labor Commissioner in the manner required by California Labor Code section 1771.4. The CONTRACTOR shall ensure its subcontractors prepare and submit payroll records to the City and the DIR as required by this section. The City may require the CONTRACTOR and its subcontractors to prepare and submit records specified in section 1776 to the City and the Labor Commissioner on a weekly basis, at no additional cost to the City.

4. Apprentices. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices.

The CONTRACTOR is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

5. Working Hours. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1810 through 1815, including but not limited to: (i) restrict working hours on public works contracts to eight hours a day and forty hours a week, unless all hours worked in excess of 8 hours per day are compensated at not less than 1½ times the basic rate of pay; and (ii) specify penalties to be imposed on CONTRACTORs and subcontractors of $25 per worker per day for each day the worker works more than 8 hours per day and 40 hours per week in violation of California Labor Code sections 1810 through 1815.

6. Required Provisions for Subcontracts. The CONTRACTOR shall include, at a minimum, a copy of the following provisions in any contract they enter into with a subcontractor: California Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860 and 1861.

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is required to secure the payment of compensation of its employees.

By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:

“I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”

8. Compliance Monitoring and Enforcement. This project is subject to compliance monitoring and enforcement by the DIR. The City must withhold contract payments from the CONTRACTOR as Attachment C
Atty. Rev. 2025

directed by the DIR, pursuant to California Labor Code section 1727.

9. CONTRACTOR and Subcontractor Registration Requirements. The CONTRACTOR and all subcontractors shall not engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5 CONTRACTOR certifies that the CONTRACTOR has verified that all CONTRACTOR and all subcontractors (if any approved by City) used on this project are registered with the DIR in compliance with California Labor Code sections 1771.1 and 1725.5. The CONTRACTOR shall provide proof of registration for themselves and all listed subcontractors to the City at the time of signature of contract and immediately upon any changes or City’s request.

10. Stop Order. Where a CONTRACTOR or subcontractor engages in the performance of any public work contract without having been registered in violation of California Labor Code sections 1725.5 or 1771.1, the Labor Commissioner must issue and serve a stop order prohibiting the use of the unregistered CONTRACTOR or subcontractor on ALL public works until the unregistered CONTRACTOR or subcontractor is registered. Failure to observe a stop order is a misdemeanor.

COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Brett Fulgoni, Director of Public Works

DATE: August 4, 2026

SUBJECT: Adoption of Resolution s Approving the Award of Professional Services Agreements to both Southern Tire Mart, LLC and Santa Maria Tire for Tire-Related Services

Description:

The City Council will consider a dopting Resolutions awarding Professional Services Agreements to both Southern Tire Mart, LLC and Santa Maria Tire to perform tire-related services for City vehicles and equipment.

RECOMMENDATION:

1. Adopt a Resolution approving the award of a Professional Services Agreement to Southern Tire Mart, LLC to perform tire -related services for City vehicles and equipment in an amount not to exceed $375,000 over a three-year term; and

2. Adopt a Resolution approving the award of a Professional Services Agreement to Santa Maria Tire to perform tire -related services for City vehicles and equipment in an amount not to exceed $375,000 over a three-year term; and

3. Authorizing the City Manager, or designee, to execute the agreement.

BACKGROUND:

The City of Santa Maria’s fleet operations require ongoing tire-related services to support the safe and reliable operation of City vehicles and equipment. The majority of these services are associated with the Solid Waste Collection Division’s heavy -duty refuse collection fleet, which operates under demanding conditions and requires timely tire replacement and repair services to maintain operational reliability. The agreement also allows for tire-related services to be utilized by other City fleet operations on an as-needed basis.

A Request for Proposals (RFP) was issued on March 12, 2026, with proposals due on April 17, 2026. The scope of work included the provision of tire sales and associated maintenance services for City fleet vehicles and equipment on an as -needed basis.

Services include tire purchasing, installation, balancing, repair, roadside assistance, and disposal. Two qualified firms responded to the RFP.

2 DISCUSSION:

The selected vendor will provide tire-related services for City fleet vehicles and equipment on an as -needed basis. Services include the purchase, installation, balancing, rotation, repair, roadside assistance, and disposal of tires. While the agreements are available for use by all City departments, the majority of the services ar e anticipated to support the Solid Waste Collection Division’s refuse collection fleet due to the high mileage and demanding operating conditions of those vehicles.

Selection of the vendor with the most cost -effective proposal was made in accordance with the City’s Purchasing Guidelines. A selection committee consisting of Fleet Division staff independently evaluated and ranked the proposals based on qualifications, experience, pricing, service capabilities, responsiveness, and ability to meet the City’s operational needs. After evaluation and deliberation, both contractors were determined to have submitted a cost-effective proposal to provide the required tire-related services.

Alternative(s)
The City Council may approve the award of the agreements as rec ommended.

Alternatively, the City Council may reject all proposals and direct staff to reissue the RFP.

The City Council may also reject all proposals and direct staff to withdraw the RFP and continue operations without any agreement.

Fiscal Considerations
Funding for tire-related services is included within the approved Fleet operating budget.

The agreements will be awarded a not -to-exceed amount of $375,000 per contractor ($750,000 total), over the three -year term. Expenditures under the agr eements will be made on an as-needed basis in accordance with available budget appropriations.

Impact on the Community
Approval of the agreements will help ensure the continued safe and reliable operation of the City’s fleet vehicles and equipment, particularly the Solid Waste Collection Division’s refuse collection fleet, which provides essential solid waste collection services to the community.

ATTACHMENT(S)
A. Resolution – Santa Maria Tire
B. Resolution – Southern Tire Mart, LLC
C. Agreement – Santa Maria Tire
D. Agreement – Southern Tire Mart, LLC

Attachment A

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE AWARD OF A PROFESSIONAL SERVICES

AGREEMENT TO SOUTHERN TIRE MART, LLC TO PERFORM

TIRE-RELATED SERVICES FOR CITY VEHICLES AND
EQUIPMENT IN AN AMOUNT NOT TO EXCEED $375,000 OVER

A THREE-YEAR TERM

WHEREAS, the City of Santa Maria requires ongoing tire -related services to support the safe and reliable operation of City fleet vehicles and equipment, including the Solid Waste Collection Division’s refuse collection fleet; and

WHEREAS, on March 12, 2026 , the City issued a Request for Proposals (RFP) seeking qualified vendors to provide tire -related services, including tire purchasing, installation, balancing, repair, roadside assistance, and disposal services; and

WHEREAS, two proposals were received and evaluated according to the criteria set forth in the RFP, and staff has determined that Southern Tire Mart , LLC has the necessary qualifications, experience, and resources to perform the required services; and

WHEREAS, the agreement will provide tire-related services for City fleet vehicles and equipment on an as-needed basis, with the majority of services anticipated to support the Solid Waste Collection Division’s refuse collection fleet.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approves the award of a Professional Services A greement to Southern Tire Mart, LLC for tire -related services in an amount not-to-exceed $375,000 for a three-year term; and

SECTION 2. Authorize the City Manager, or designee, to execute agreement; and

///

Attachment A

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PASSED AND ADOPTED at a regular meeting of the C ity Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

APPROVING THE AWARD OF A PROFESSIONAL SERVICES

AGREEMENT TO SANTA MARIA TIRE TO PERFORM TIRE-

RELATED SERVICES FOR CITY VEHICLES AND EQUIPMENT IN
AN AMOUNT NOT TO EXCEED $375,000

OVER A THREE-YEAR TERM

WHEREAS, two proposals were received and evaluated according to the criteria set forth in the RFP, and staff has determined that Santa Maria Tire has the necessary qualifications, experience, and resources to perform the required services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve the award of a Professional Services A greement to Santa Maria Tire for tire-related services in an amount not-to-exceed amount of $375,000 for a three-year term; and

SECTION 2. Authorize the City Manager, or designee, to execute agreement; and

///

Attachment B

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PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment C
City of Santa Maria
Tire-Related Services

AGREEMENT FOR PROFESSIONAL SERVICES
Tire-Related Services
Master Services Agreement for Services of Independent Contractor

THIS AGREEMENT (“Agreement”) is made by and between the City of Santa Maria, a political subdivision of the State of California (“CITY”), and Santa Maria Tire (“CONTRACTOR” and together with CITY, collectively, the “Parties” and each a “Party”), whose principal place of business is located at 909 W Boone St, Santa Maria, CA 93458.

WHEREAS, CONTRACTOR represents that it is specially trained, skilled, experienced, and competent to perform the special services required by CITY and is willing to perform such services, and CITY desires to retain the services of CONTRACTOR pursuant to the terms, covenants, and conditions herein set forth; NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Parties agree as follows:

1. DESIGNATED REPRESENTATIVE
David Giesmann, whose email address is [email protected], is the representative of CITY and will administer this Agreement for and on behalf of CITY (provided, however, that such CITY representative shall not have the authority to approve or execute additional Statements of Work or any other amendment to or of this Agreement). Jerry Quintana , whose email address is [email protected], is the authorized representative of CONTRACTOR who is duly authorized to administer this Agreement for and on behalf of CONTRACTOR. Changes to a Party’s designated representative shall be made only after advance written notice to the other Party in accordance with Section 2, below.

2. NOTICES
All notices, claims, waivers, consents, and other communications required or permitted to be given under this Agreement (each a “Notice”) shall be in writing and addressed to the receiving Party at the address for such Party set forth below (or to such other address that such receiving Party may designate from time to time in accordance with this Section 2), by personal delivery, email, first-class mail via the United States Postal Service (“USPS”), certified mail, or nationally recognized overnight courier service (in each case, return receipt requested, postage prepaid):

To CITY: David Giesmann
Public Works Fleet Services
810 W Church St
Santa Maria, CA 93458
[email protected]

To CONTRACTOR: Santa Maria Tire
909 W Boone St
Santa Maria, CA 93458
[email protected]
If sent by first-class mail, Notices shall be deemed to be received five (5) days following their deposit in the USPS mail. This Notices section shall not be construed as meaning that either Party agrees to service of process except as required by applicable law.

Attachment C
City of Santa Maria
Tire-Related Services

3. SCOPE OF SERVICES
CONTRACTOR shall provide to CITY the services (the “Services”) set forth in statements of work to be issued by CITY and accepted by CONTRACTOR (each a “Statement of Work”). The initial Statement of Work is attached hereto as EXHIBIT “ A” and incorporated herein by reference. Additional Statements of Work substantially in the same form as the Statements of Work attached hereto shall be deemed accepted and incorporated into this Agreement during the Term (defined below) only if signed by each Party’s duly authorized designated representative. For purposes of this Agreement, the CITY Purchasing Agent is the designated representative of CITY who is authorized to accept and sign such additional Statements of Work on behalf of CITY.

4. TERM
The term of this Agreement (“Term”) shall commence upon the first date that this Agreement is duly executed by all of the Parties hereto (“Effective Date”) and shall terminate on June 30, 2029, unless terminated earlier in accordance with the provisions of this Agreement.

5. COMPENSATION OF CONTRACTOR
In full consideration of CONTRACTOR’s services, CONTRACTOR shall be paid for performance of the Services under this Agreement in accordance with the terms of EXHIBIT “B”, attached hereto and incorporated herein by reference. Billing shall be made by invoice, which shall include the contract number assigned by CITY, and delivered to CITY at the address for Notices to CITY set forth in Section 2, above, following completion of the increments identified on EXHIBIT “B”. Unless otherwise specified on EXHIBIT “B”, payment shall be net thirty (30) days from delivery of invoice.

6. INDEPENDENT CONTRACTOR
It is mutually understood and agreed that CONTRACTOR (including any and all of its officers, agents, and employees) shall perform all of the Services under this Agreement as an independent contractor as to CITY and not as an officer, agent, servant, employee, joint venturer, partner, or associate of CITY. Furthermore, CITY shall have no right to control, supervise, or direct the manner or method by which CONTRACTOR shall perform its work and function. However, CITY shall retain the right to administer this Agreement so as to verify that CONTRACTOR is performing its obligations hereunder in accordance with the terms and conditions hereof.

CONTRACTOR understands and acknowledges that it shall not be entitled to any of the benefits of a CITY employee, including, but not limited to, vacation, sick leave, administrative leave, health insurance, disability insurance, retirement, unemployment insurance, workers ’ compensation, and protection of tenure.

CONTRACTOR shall be solely liable and responsible for providing to or on behalf of its employees all legally required employee benefits. In addition, CONTRACTOR shall be solely responsible and save CITY harmless from all matters relating to payment of CONTRACTOR’s employees, including compliance with Social Security withholding and all other regulations governing such matters. It is acknowledged that during the Term of this Agreement, CONTRACTOR may be providing services to others unrelated to CITY or to this Agreement. CONTRACTOR has no authority to commit, act for or on behalf of CITY, or bind CITY to any obligation or liability.

7. STANDARD OF PERFORMANCE
Attachment C
City of Santa Maria
Tire-Related Services

CONTRACTOR certifies that it has the skills, the expertise, and all licenses and permits necessary to perform the Services. Accordingly, CONTRACTOR shall perform all such Services in the manner and according to the standards observed by a competent practitioner of the same profession in which CONTRACTOR is engaged.

All products of whatsoever nature, which CONTRACTOR delivers to CITY pursuant to this Agreement, shall be prepared in a first-class and workmanlike manner and shall conform to the highest standards of quality observed by professionals practicing in CONTRACTOR’s profession. CONTRACTOR shall correct any errors or omissions in the performance of the Services at CITY’S request without additional compensation.

CONTRACTOR has and shall, at CONTRACTOR’s sole cost and expense all times during the Term, maintain in effect all permits, licenses, permissions, authorizations, and consents required by applicable law or otherwise necessary to carry out CONTRACTOR’s obligations under this Agreement. CONTRACTOR is in compliance with, and shall at all times during the Term comply with, all applicable laws, regulations, and ordinances.

8. DEBARMENT AND SUSPENSION
CONTRACTOR certifies to CITY that none of it or its employees or principals are debarred, suspended, or otherwise excluded from or ineligible for participation in federal, state, or CITY government contracts. CONTRACTOR certifies that it shall not contract with a subcontractor that is so debarred or suspended.

9. TAXES
CONTRACTOR shall pay all taxes, levies, duties, and assessments of every nature due in connection with any work under this Agreement and shall make any and all payroll deductions required by law. CONTRACTOR is responsible for all CONTRACTOR personnel and for the payment of their compensation, including —if applicable—withholding of income taxes, and the payment and withholding of social security and other payroll taxes, unemployment insurance, workers’ compensation insurance payments, and disability benefits. In no event shall CITY pay or be responsible for any taxes imposed on, or with respect to, CONTRACTOR’s income, revenues, gross receipts, personnel, real or personal property, or other assets. CITY shall not be responsible for paying any taxes on CONTRACTOR’s behalf, and should CITY be required to do so by state, federal, or local taxing agencies, CONTRACTOR agrees to promptly reimburse CITY for the full value of such paid taxes plus interest and penalties, if any. These taxes shall include, but not be limited to, the following: FICA (Social Security), unemployment insurance contributions, income tax, disability insurance, and workers’ compensation insurance.

10. CONFLICT OF INTEREST
CONTRACTOR covenants that CONTRACTOR presently has no employment or interest and shall not acquire any employment or interest, direct or indirect, including any interest in any business, property, or source of income, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. CONTRACTOR further covenants that in the performance of this Agreement, no person having any such interest shall be employed by CONTRACTOR.

CONTRACTOR must promptly disclose to CITY, in writing, any potential conflict of interest. CITY retains the right to waive a conflict of interest disclosed by CONTRACTOR if CITY determines it to be immaterial, and such waiver is only effective if provided by CITY to CONTRACTOR in writing.

Attachment C
City of Santa Maria
Tire-Related Services

11. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
CITY shall be the owner of the following items incidental to this Agreement upon production, whether or not completed: all data collected ; all documents of any type whatsoever; all photos, designs, sound or audiovisual recordings, software code, inventions, technologies, and other materials; and any material necessary for the practical use of such items, from the time of collection and/or production , whether or not performance u nder this Agreement is completed or terminated prior to completion.

CONTRACTOR shall not release any of such items to other parties except upon prior written approval of CITY.

Unless otherwise specified in EXHIBIT “A”, CONTRACTOR hereby assigns to CITY all copyright, patent, and other intellectual property and proprietary rights to all data, documents, reports, photos, designs, sound or audiovisual recordings, software code, inventions, technologies, and other materials prepared or provided by CONTRACTOR pursuant to this Agreement (collectively referred to as “Copyrightable Works and Inventions”). CITY shall have the unrestricted authority to copy, adapt, perform, display, publish, disclose, distribute, create derivative works from, and otherwise use in whole or in part any Copyrightable Works and Inventions.

CONTRACTOR agrees to take such actions and execute and deliver such documents as may be needed to validate, protect, and confirm the rights and assignments provided hereunder. CONTRACTOR warrants that any Copyrightable Works and Inventions and other items provided under this Agreement will not infringe upon any intellectual property or proprietary rights of any third party. CONTRACTOR, at its own expense, shall defend, indemnify, and hold harmless CITY against any claim that any Copyrightable Works or Inventions or other items provided by CONTRACTOR hereunder infringe upon intellectual or other proprietary rights of a third party, and CONTRACTOR shall pay any damages, costs, settlement amounts, and fees (including attorneys’ fees) that may be incurred by CITY in connection with any such claims.

This Ownership of Documents and Intellectual Property provision shall survive expiration or termination of this Agreement.

12. NO PUBLICITY OR ENDORSEMENT
CONTRACTOR shall not use CITY’s name or logo or any variation of such name or logo in any publicity, advertising, or promotional materials. CONTRACTOR shall not use CITY’s name or logo in any manner that would give the appearance that CITY is endorsing CONTRACTOR. CONTRACTOR shall not in any way contract on behalf of or in the name of CITY. CONTRACTOR shall not release any informational pamphlets, notices, press releases, research reports, or similar public notices concerning CITY or its projects without obtaining the prior written approval of CITY in each instance.

13. CITY PROPERTY AND INFORMATION
All of CITY’s property, documents, information, and data provided to or accessed by or on behalf of CONTRACTOR in connection with the Services — including, without limitation, all data collected, used, maintained, processed, stored, or generated by or on behalf of CITY in connection with this Agreement (“CITY Property”)—and any derivative works of CITY Property shall remain CITY’s property, and CONTRACTOR shall return or delete CITY Property whenever requested by CITY and whenever required in accordance with Section 19 of this Agreement.

CONTRACTOR may use CITY Property solely for the purpose of, and only to the extent necessary for, CONTRACTOR’s provision of the Services hereunder.

Attachment C
City of Santa Maria
Tire-Related Services

CONTRACTOR shall not disclose, disseminate, publish, or transfer to any third party any CITY Property without CITY’s prior written consent.

14. RECORDS, AUDIT, AND REVIEW
CONTRACTOR shall keep such business records pursuant to this Agreement as would be kept by a reasonably prudent practitioner of CONTRACTOR's profession and shall maintain such records for at least four (4) years following the termination of this Agreement. All accounting records shall be kept in accordance with generally accepted accounting principles. CITY shall have the right to audit and review all such documents and records at any time during CONTRACTOR’s regular business hours or upon reasonable notice. In addition, if this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR shall be subject to the examination and audit of the California State Auditor, at the request of CITY or as part of any audit of CITY, for a period of three (3) years after final payment under the Agreement (Cal. Govt. Code Section 8546.7). CONTRACTOR shall participate in any audits and reviews, whether by CITY or the state, at no charge to CITY.

If federal, state, or CITY audit exceptions are made relating to this Agreement, CONTRACTOR shall reimburse all costs incurred by federal, state, and/or CITY governments associated with defending against the audit exceptions or performing any audits or follow-up audits, including but not limited to, audit fees, court costs, attorneys’ fees based upon a reasonable hourly amount for attorneys in the community, travel costs, penalty assessments, and all other costs of whatever nature. Immediately upon notification from CITY, CONTRACTOR shall reimburse the amount of the audit exceptions and any other related costs directly to CITY as specified by CITY in the notification.

15. INDEMNIFICATION AND INSURANCE
CONTRACTOR agrees to and shall comply with the indemnification and insurance provisions as set forth in EXHIBIT “C”, attached hereto and incorporated herein by reference.

16. NONDISCRIMINATION
CITY hereby notifies CONTRACTOR that CITY’s Unlawful Discrimination Ordinance applies to this Agreement and is incorporated herein by this reference with the same force and effect as if the ordinance were specifically set out herein, and CONTRACTOR agrees to comply with said ordinance.

17. NONEXCLUSIVE AGREEMENT
CONTRACTOR understands that this is not an exclusive Agreement and that CITY shall have the right to negotiate with and enter into contracts with others providing the same or similar services as those provided by CONTRACTOR as CITY desires.

18. NON-ASSIGNMENT
CONTRACTOR shall not assign, subcontract, delegate, or otherwise transfer, directly or indirectly, whether by operation of law or otherwise (“Transfer”), this Agreement or any of CONTRACTOR’s rights or obligations under this Agreement Attachment C
City of Santa Maria
Tire-Related Services

without the prior written consent of CITY. Any attempted or purported Transfer in violation of this Section 18 shall be null and void and without legal effect and shall constitute grounds for termination. No Transfer shall relieve CONTRACTOR of any of its obligations hereunder.

19. TERMINATION
A. By CITY. CITY may, by written notice to CONTRACTOR, terminate this Agreement in whole or in part at any time, whether for CITY’s convenience, for nonappropriation of funds, or because of the failure of CONTRACTOR to fulfill its obligations hereunder.

1. For Convenience. CITY may terminate this Agreement in whole or in part upon thirty (30) days written notice. During the thirty (30) day period, CONTRACTOR shall, as directed by CITY, wind down and cease its services as quickly and efficiently as reasonably possible, without pe rforming unnecessary services or activities and while minimizing negative effects on CITY from such winding down and cessation of services.

2. For Nonappropriation of Funds. Notwithstanding any other provision of this Agreement, in the event that no funds or insufficient funds are appropriated or budgeted by federal, state, or CITY governments or sufficient funds are not otherwise available for payments hereunder in the fiscal year(s) covered by the Term of this Agreement, then CITY will notify CONTRACTOR of such occurrence, and CITY may terminate or suspend this Agreement in whole or in part, with or without a prior notice period. Subsequent to termination of this Agreement under this provision, CITY shall have no obligation to make payments with regard to the remainder of the Term.

3. For Cause. Should CONTRACTOR default in the performance of this Agreement or materially breach any of the provisions hereof, CITY may, at CITY’s sole option, terminate or suspend this Agreement in whole or in part upon written notice (“Termination Notice”). Upon receipt of such Termination Notice, CONTRACTOR shall immediately discontinue all Services (unless otherwise directed in such Termination Notice) and notify CITY in writing of the status of CONTRACTOR’s performance of Services hereunder. The date of termination shall be the date the Termination Notice is received by CONTRACTOR, unless the Termination Notice directs otherwise.

B. By CONTRACTOR. Should CITY fail to pay CONTRACTOR all or any part of the payment set forth in EXHIBIT “B”, CONTRACTOR may, at CONTRACTOR’s option, terminate this Agreement if such failure is not remedied by CITY within thirty (30) days of written Notice to CITY of such late payment.

Upon termination, CONTRACTOR shall deliver to CITY all data, estimates, graphs, summaries, reports, and all other property, records, documents, or papers as may have been accumulated or produced by CONTRACTOR in performing this Agreement, whether completed or in process, except such items as CITY may, by written permission, permit CONTRACTOR to retain. Notwithstanding any other payment provision of this Agreement, Attachment C
City of Santa Maria
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CITY shall pay CONTRACTOR for satisfactory Services performed as of the date of termination to include a prorated amount of compensation due hereunder less payments, if any, previously made. In no event shall CONTRACTOR be paid an amount in excess of the Maximum Contract Amount or for profit on unperformed portions of Services. CONTRACTOR shall furnish to CITY such financial information as in the judgment of CITY is necessary to determine the reasonable value of the Services rendered by CONTRACTOR. In the event of a dispute as to the reasonable value of the Services rendered by CONTRACTOR, the decision of CITY shall be final. The foregoing is cumulative and shall not affect any right or remedy which CITY may have in law or equity.

20. SECTION HEADINGS
The headings of the several sections herein, and any Table of Contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction, or effect hereof.

21. SEVERABILITY
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal , or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

22. REMEDIES NOT EXCLUSIVE
No remedy herein conferred upon or reserved to CITY is intended to be exclusive of any other remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise.

23. TIME IS OF THE ESSENCE
Time is of the essence in this Agreement, and each covenant and term is a condition herein.

24. NO WAIVER OF DEFAULT
No delay or omission of CITY to exercise any right or power arising upon the occurrence of any event of default shall impair any such right or power or shall be construed to be a waiver of any such default or an acquiescence therein; and every power and remedy given by this Agreement to CITY shall be exercised from time to time and as often as may be deemed expedient in the sole discretion of CITY.

25. ENTIRE AGREEMENT AND AMENDMENT
This Agreement, including all EXHIBITS attached hereto, contains the entire understanding and agreement of the Parties with respect to the subject matter hereof, and there have been no promises, representations, agreements, warranties , or undertakings by any of the Parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended, or modified only by an instrument in writing, duly executed by each of the Parties and by Attachment C
City of Santa Maria
Tire-Related Services

no other means. Each Party waives its future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver, or estoppel.

26. SUCCESSORS AND ASSIGNS
This Agreement is binding on and inures to the benefit of the Parties and their respective successors and permitted assigns in accordance with Section 18, above.

27. COMPLIANCE WITH LAW
CONTRACTOR shall, at its sole cost and expense, comply with all applicable CITY, state, and federal ordinances and statutes now in force or which may hereafter be in force. The judgment of any court of competent jurisdiction, or the admission of CONTRACTOR in any action or proceeding against CONTRACTOR, whether CITY is a party thereto or not, that CONTRACTOR has violated any such ordinance or statute, shall be conclusive of that fact as between CONTRACTOR and CITY.

28. CALIFORNIA LAW AND JURISDICTION
This Agreement shall be governed by the laws of the State of California. Any litigation regarding this Agreement or its contents shall be filed in CITY, if in state court, or in the federal district court nearest to CITY, if in federal court.

29. EXECUTION OF COUNTERPARTS
This Agreement may be executed in any number of counterparts, and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the Parties shall preserve undestroyed, shall together constitute one and the same instrument.

30. AUTHORITY
All signatories and Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement in the names, titles, and capacities herein stated and on behalf of any entities, persons, or companies represented or purported to be represented by such entity(ies), person(s), or company(s) and that all formal requirements necessary or required by any state and/or federal law in order to enter into this Agreement have been fully complied with.

Furthermore, by entering into this Agreement, CONTRACTOR hereby warrants that it shall not have breached the terms or conditions of any other contract or agreement to which CONTRACTOR is obligated, which breach would have a material effect hereon.

31. SURVIVAL
All provisions of this Agreement which by their nature are intended to survive the termination or expiration of this Agreement shall survive such termination or expiration.

the EXHIBITS, other than EXHIBITS “C” and ”D”, which EXHIBITS “C” and “D” shall control and prevail. If any Statement of Work or quotes provided by CONTRACTOR incorporated into a Statement of Work include any standard terms from CONTRACTOR or any hyperlinks to standard terms or other provisions from CONTRACTOR (“CONTRACTOR’s Terms”), CONTRACTOR agrees that in the event of discrepancy, inconsistency, gap, ambiguity, or conflicting language between the CITY’s terms set forth in the Numbered Sections and EXHIBITS “B”, “C”, “D” and “E” hereto, on the one hand, and CONTRACTOR’s Terms, on the other hand, the City’s terms shall take precedence and control, followed by (i) task orders issued by CITY pursuant to a Statement of Work and then (ii) CONTRACTOR’s Terms, if any.

IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

IN WITNESS WHEREOF, this agreement is executed by the Parties on the date first written above.

SANTA MARIA TIRE

___________________________
Cameron Stephens
President

CITY OF SANTA MARIA, a Municipal
Corporation

Brett Fulgoni
Director of Public Works

ATTEST:

Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

_______________________________
Risk Manager
_______________________________
City Attorney

City of Santa Maria
Tire-Related Services

10 EXHIBIT “A”

SCOPE OF SERVICES

Contractor hereby agrees to provide to the City of Santa Maria (“City”), as the scope of services under this Agreement, the services described in City’s Request for Proposal for Tire-Related Services dated 3/12/2026 (Exhibit “D”), which outlines the scope of services and work under this contract and the approved Contractor’s Proposal dated 4/17/2026 (Exhibit “E”).

The City is under no obligation to expend any funds under this Contract unless it determines it is in the City’s best interest to do so. The City is under no obligation to utilize the prequalification list for any particular project and may instead seek services f or that project pursuant to the City’s purchasing guidelines. When work is performed pursuant to the prequalification list established by this RFP and this Agreement, work will be performed on a rotating basis among the prequalified contractors, based on contractors’ availability.

A notice to proceed (in the form of a purchase order) will be issued by the City for each task under this Agreement. In case of any conflicting terms, it is the express intent of the Parties hereto that the order of precedence and controlling language shall be as follows:

1) This Agreement
2) The City’s Request for Proposal (Exhibit “D”)
3) The Contractor’s Proposal (Exhibit “E”)

City of Santa Maria
Tire-Related Services

11 EXHIBIT “B”

PAYMENT

I. Progress authorization

Written authorization to proceed from the City authorizes the Contractor to generate the not-toexceed cost of $375,000.

II. Additional tasks will be assigned as new exhibits to this contract, with each new task being numbered sequentially as Exhibit “B1”, “B2”, “B3”, etc.

III. Invoice procedure

A. Payment shall be at the conclusion of the Assigned Task based on the billable charges.

B. The Contractor shall submit the invoice for charges via email to [email protected].

C. The Contractor’s bill shall be substantiated by appropriate documentation and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

IV. Maximum billable amounts

Under no circumstance shall the total of all payments to the Contractor exceed ninety percent (90%) of the maximum “not-to-exceed” cost, prior to acceptance by the City of all items to be completed as noted within Exhibit “A” or any Assigned Task.

City of Santa Maria
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12 EXHIBIT “C”

INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor and his/her agents, repr esentatives, or employees. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), including products and completed operations, property damage, bodily injury , and personal and advertising injury.

2. Insurance Services Office Business Auto coverage (form CA 00 01) covering any auto (Code 1) or , if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers’ compensation insurance as required by the State of California and employer’s liability insurance.

4. Errors and omissions liability insurance appropriate to the Contractor’s profession.

5. Cyber liability insurance. Coverage shall be sufficiently broad to respond to the duties and obligations as undertaken by Vendor in this agreement and shall include but not be limited to claims involving infringement of intellectual property, including but not limited to infringeme nt of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion , and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses, with limits sufficient to respond to these obligations.

City of Santa Maria
Tire-Related Services

13 B. Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or another form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’ compensation: Statutory limits.

4. Employer’s liability: $1,000,000 per accident for bodily injury or disease.

5. Errors and omissions liability: $1,000,000 per occurrence or claim; $2,000,000 aggregate.

6. Cyber liability: $2,000,000 per occurrence or claim ; $2,000,000 aggregate.

C. Self-insured Retentions

Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration , and defense expenses within the retention.

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including
materials, parts , or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s City of Santa Maria
Tire-Related Services

14 insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG
20 37 forms if later revisions are used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City and its officers, officials, employees , and volunteers. Any insurance or self -insurance maintained by the City and its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City. All notices provided pursuant to this
Agreement shall be given to the City representative listed for notice in this agreement and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return receipt requested.

4. Contractor hereby grants to the City a waiver of any right to subrogation, which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of su brogation endorsement from the
insurer.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be
before the date of the contract or the beginning of
contract work.
b. Insurance must be maintained, and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting”
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers
City of Santa Maria
Tire-Related Services

15 Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these
specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

City of Santa Maria
Tire-Related Services

16 EXHIBIT “D”

This exhibit includes the original 46-page Request for Proposals from CITY.

City of Santa Maria
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62 Attachment D
City of Santa Maria
Tire-Related Services

AGREEMENT FOR PROFESSIONAL SERVICES
Tire-Related Services
Master Services Agreement for Services of Independent Contractor

THIS AGREEMENT (“Agreement”) is made by and between the City of Santa Maria, a political subdivision of the State of California (“CITY”), and Southern Tire Mart (“CONTRACTOR” and together with CITY, collectively, the “Parties” and each a “Party”), whose principal place of business is located at 800 Highway 98, Columbia, MS 39429}
WHEREAS, CONTRACTOR represents that it is specially trained, skilled, experienced, and competent to perform the special services required by CITY and is willing to perform such services, and CITY desires to retain the services of CONTRACTOR pursuant to the terms, covenants, and conditions herein set forth; NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Parties agree as follows:

1. DESIGNATED REPRESENTATIVE
David Giesmann, whose email address is [email protected], is the representative of CITY and will administer this Agreement for and on behalf of CITY (provided, however, that such CITY representative shall not have the authority to approve or execute additional Statements of Work or any other amendment to or of this Agreement). Jesse Delgado, whose email address is [email protected], is the authorized representative of CONTRACTOR who is duly authorized to administer this Agreement for and on behalf of CONTRACTOR. Changes to a Party’s designated representative shall be made only after advance written notice to the other Party in accordance with Section 2, below.

To CITY: David Giesmann
Public Works Fleet Services
810 W Church St
Santa Maria, CA 93458
[email protected]

To CONTRACTOR: Southern Tire Mart c/o Kent Saucier
800 Highway 98
Columbia, MS 39429
[email protected]
If sent by first-class mail, Notices shall be deemed to be received five (5) days following their deposit in the USPS mail. This Notices section shall not be construed as meaning that either Party agrees to service of process except as required by applicable law.

Attachment D
City of Santa Maria
Tire-Related Services

7. STANDARD OF PERFORMANCE
CONTRACTOR certifies that it has the skills, the expertise, and all licenses and permits necessary to perform the Services. Accordingly, CONTRACTOR shall perform all such Services in the manner and according to the standards observed by a competent practitioner of the same profession in which CONTRACTOR is engaged.

CONTRACTOR must promptly disclose to CITY, in writing, any potential conflict of interest. CITY retains the right to waive a conflict of interest disclosed by Attachment D
City of Santa Maria
Tire-Related Services

CONTRACTOR if CITY determines it to be immaterial, and such waiver is only effective if provided by CITY to CONTRACTOR in writing.

CONTRACTOR shall not release any of such items to other parties except upon prior written approval of CITY.

This Ownership of Documents and Intellectual Property provision shall survive expiration or termination of this Agreement.

13. CITY PROPERTY AND INFORMATION
All of CITY’s property, documents, information, and data provided to or accessed by or on behalf of CONTRACTOR in connection with the Services — including, without limitation, all data collected, used, maintained, processed, stored, or generated by or on behalf of CITY in connection with this Agreement (“CITY Property”)—and any derivative works of CITY Property shall remain CITY’s property, and CONTRACTOR shall return or delete CITY Property whenever requested by CITY Attachment D
City of Santa Maria
Tire-Related Services

and whenever required in accordance with Section 19 of this Agreement.

CONTRACTOR may use CITY Property solely for the purpose of, and only to the extent necessary for, CONTRACTOR’s provision of the Services hereunder.

CONTRACTOR shall not disclose, disseminate, publish, or transfer to any third party any CITY Property without CITY’s prior written consent.

18. NON-ASSIGNMENT
Attachment D
City of Santa Maria
Tire-Related Services

CONTRACTOR shall not assign, subcontract, delegate, or otherwise transfer, directly or indirectly, whether by operation of law or otherwise (“Transfer”), this Agreement or any of CONTRACTOR’s rights or obligations under this Agreement without the prior written consent of CITY. Any attempted or purported Transfer in violation of this Section 18 shall be null and void and without legal effect and shall constitute grounds for termination. No Transfer shall relieve CONTRACTOR of any of its obligations hereunder.

Upon termination, CONTRACTOR shall deliver to CITY all data, estimates, graphs, summaries, reports, and all other property, records, documents, or Attachment D
City of Santa Maria
Tire-Related Services

papers as may have been accumulated or produced by CONTRACTOR in performing this Agreement, whether completed or in process, except such items as CITY may, by written permission, permit CONTRACTOR to retain. Notwithstanding any other payment provision of t his Agreement, CITY shall pay CONTRACTOR for satisfactory Services performed as of the date of termination to include a prorated amount of compensation due hereunder less payments, if any, previously made. In no event shall CONTRACTOR be paid an amount in excess of the Maximum Contract Amount or for profit on unperformed portions of Services. CONTRACTOR shall furnish to CITY such financial information as in the judgment of CITY is necessary to determine the reasonable value of the Services rendered by CONTRACTOR. In the event of a dispute as to the reasonable value of the Services rendered by CONTRACTOR, the decision of CITY shall be final. The foregoing is cumulative and shall not affect any right or remedy which CITY may have in law or equity.

23. TIME IS OF THE ESSENCE
Time is of the essence in this Agreement, and each covenant and term is a condition herein.

25. ENTIRE AGREEMENT AND AMENDMENT
Attachment D
City of Santa Maria
Tire-Related Services

This Agreement, including all EXHIBITS attached hereto, contains the entire understanding and agreement of the Parties with respect to the subject matter hereof, and there have been no promises, representations, agreements, warranties , or undertakings by any of the Parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended, or modified only by an instrument in writing, duly executed by each of the Parties and by no other means. Each Party waives its future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver, or estoppel.

26. SUCCESSORS AND ASSIGNS
This Agreement is binding on and inures to the benefit of the Parties and their respective successors and permitted assigns in accordance with Section 18, above.

31. SURVIVAL
All provisions of this Agreement which by their nature are intended to survive the termination or expiration of this Agreement shall survive such termination or expiration.

Attachment D
City of Santa Maria
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32. ORDER OF PRECEDENCE
In the event of conflict between the provisions contained in Sections 1 through 33 of this Agreement (“Numbered Sections”) and the provisions contained in the EXHIBITS, the provisions contained in the Numbered Sections shall control and prevail over those in the EXHIBITS, other than EXHIBITS “C” and ”D”, which EXHIBITS “C” and “D” shall control and prevail. If any Statement of Work or quotes provided by CONTRACTOR incorporated into a Statement of Work include any standard terms from CONTRACTOR or any hyperlinks to standard terms or other provisions from CONTRACTOR (“CONTRACTOR’s Terms”), CONTRACTOR agrees that in the event of discrepancy, inconsistency, gap, ambiguity, or conflicting language between the CITY’s terms set forth in the Numbered Sections and EXHIBITS “B”, “C”, “D” and “E” hereto, on the one hand, and CONTRACTOR’s Terms, on the other hand, the City’s terms shall take precedence and control, followed by (i) task orders issued by CITY pursuant to a Statement of Work and then (ii) CONTRACTOR’s Terms, if any.

IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

IN WITNESS WHEREOF, this agreement is executed by the Parties on the date first written above.

SOUTHERN TIRE MART

___________________________
Kent Saucier
Director of Government Sales

CITY OF SANTA MARIA, a Municipal
Corporation

Brett Fulgoni
Director of Public Works

ATTEST:

Donna G. Schwartz, CMC
Chief Deputy City Clerk
APPROVED AS TO FORM:

_______________________________
Risk Manager
_______________________________
City Attorney

City of Santa Maria
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10 EXHIBIT “A”

SCOPE OF SERVICES

1) This Agreement
2) The City’s Request for Proposal (Exhibit “D”)
3) The Contractor’s Proposal (Exhibit “E”)

City of Santa Maria
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11 EXHIBIT “B”

PAYMENT

I. Progress authorization

Written authorization to proceed from the City authorizes the Contractor to generate the not-toexceed cost of $375,000.

II. Additional tasks will be assigned as new exhibits to this contract, with each new task being numbered sequentially as Exhibit “B1”, “B2”, “B3”, etc.

III. Invoice procedure

A. Payment shall be at the conclusion of the Assigned Task based on the billable charges.

B. The Contractor shall submit the invoice for charges via email to [email protected].

C. The Contractor’s bill shall be substantiated by appropriate documentation and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

IV. Maximum billable amounts

City of Santa Maria
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12 EXHIBIT “C”

INSURANCE REQUIREMENTS

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto coverage (form CA 00 01) covering any auto (Code 1) or , if Contractor has no owned autos, covering hired (Code 8) and non -owned autos (Code 9).

3. Workers’ compensation insurance as required by the State of California and employer’s liability insurance.

4. Errors and omissions liability insurance appropriate to the Contractor’s profession.

City of Santa Maria
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13 B. Minimum Limits of Insurance

Contractor shall maintain limits no less than:

2. Automobile liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’ compensation: Statutory limits.

4. Employer’s liability: $1,000,000 per accident for bodily injury or disease.

5. Errors and omissions liability: $1,000,000 per occurrence or claim; $2,000,000 aggregate.

6. Cyber liability: $2,000,000 per occurrence or claim ; $2,000,000 aggregate.

C. Self-insured Retentions

D. Other Insurance Requirements

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City and its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including
materials, parts , or e quipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Contractor’s City of Santa Maria
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14 insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG
20 37 forms if later revisions are used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respe cts the City and its officers, officials, employees , and volunteers. Any insurance or self -insurance maintained by the City and its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be
before the date of the contract or the beginning of
contract work.
b. Insurance must be maintained , and evidence of
insurance must be provided for at least five (5) years
after completion of the contract of work.
c. If coverage is canceled or non -renewed and not
replaced with another claims -made policy form with a
Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting”
coverage for a minimum of five (5) years after
completion of work.

E. Acceptability of Insurers
City of Santa Maria
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15 Insurance is to be placed with insurers with a current AM Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

Contractor shall furnish the City with original certificates and amendatory endorsements of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the c overage required by these
specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

City of Santa Maria
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16 EXHIBIT “D”

This exhibit includes the original 46-page Request for Proposals from CITY.

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62 COUNCIL AGENDA REPORT

TO: Mayor and City Council

FROM: Brett Fulgoni, Director of Public Works

DATE: August 4, 2026

SUBJECT: Adoption of Resolutions Awarding Seven Professional Services Agreements for On -Call Architectural and Structural Engineering Services

Description:

The City Council will consider adopting Resolutions approving award of On -Call Architecture and Structural Engineering Professional Services Agreements to 4Creeks, Inc.; Andrew Goodwin Designs ; BFK Architecture + Planning; Omni Design, Inc.; Roesling Nakamura Terada Architects, Inc.; SGPA Architecture and Planning; and Studio 2G Architects, LLP.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

RECOMMENDATION:

1. Adopt a Resolution awarding a Professional Services Agreement to 4Creeks, Inc. for On-Call Architectural and Structural Engineering Services with an aggregate not-to-exceed fee of $1,000,000 per fiscal year s 2026-27 and 2027 -28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

2. Adopt a Resolution awarding a Professional Services Agreement to Andrew Goodwin Designs for On -Call Architectural and Structural Engineering Services with an aggregate not -to-exceed fee of $1,000,000 per fiscal years 2026 -27 and 2027-28 (July 1 through June 30), and a total aggregate not-to-exceed amount of $2,000,000 for the full term of the Agreement; and

3. Adopt a Resolution awarding a Professional Services Agreement to BFK Architecture + Planning for On -Call Architectural and Structural Engineering Services with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026- 27 and 2027 -28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

4. Adopt a Resolution awarding a Professional Services Agreement to Omni Design, Inc. for On -Call Architectural and Structural Engineering Services with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and
2 5. Adopt a Resolution awarding a Professional Services Agreement to Roesling Nakamura Terada Architects, Inc. for On -Call Architectura l and Structural Engineering Services with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not - to-exceed amount of $2,000,000 for the full term of the Agreement; and

6. Adopt a Resolution awarding a Professional Services Agreement to SGPA Architecture and Planning for On -Call Architectural and Structural Engineering Services with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026- 27 and 2027 -28 (July 1 through Jun e 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

7. Adopt a Resolution awarding a Professional Services Agreement to Studio 2G Architects, LLP. for On-Call Architectural and Structural Engineering Services with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027- 28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

8. Authorize City Manager, or designee, to execute agreements.

BACKGROUND:

The City owns, operates, and maintains municipal infrastructure, structures, and facilities throughout the City. The City has active and pending projects that require technical assistance from Architecture and Structural Eng ineering firms. While the City employs Civil Engineers on staff, the City does not have a licensed Architect or Structural Engineer on staff and must hire outside consultants for these services. Having on -call consultants who can provide these services wil l allow the City to deliver these projects in a timely manner.

DISCUSSION:

On May 26, 2026, a Request for Proposal (RFP) was issued and advertised through the City’s e-Procurement Portal, PlanetBids. A total of eleven proposals were received on June 10, 2026.

Selection of the best-qualified firms was made in accordance with the City’s Purchasing Guidelines. A selection committee, consisting of Engineering Division staff, independently evaluated and ranked the proposals. After deliberations, the top s even ranked firms chosen are as follows:

Firm and Location
4Creeks, Inc., San Luis Obispo, CA
Andrew Goodwin Designs, San Luis Obispo, CA
BFK Architecture + Planning, Pasadena, CA
Omni Design, Inc., San Luis Obispo, CA
Roesling Nakamura Terada Architects, Inc., San Luis Obispo, CA SGPA Architecture and Planning, San Luis Obispo, CA
Studio 2G Architects, LLP., San Luis Obispo, CA

3 The proposed Professional Services Agreements will be effective for Fiscal Years 2026 - 27 and 2027-28. The agreements will be adminis tered by the Public Works Department and may also be utilized by other City departments for approved and funded projects requiring Architecture and Structural Engineering services.

Individual project task orders will be issued based on the firm’s expertise, workload capacity, services to be performed, schedule requirements, and hourly rates submitted in their proposal. All task orders will be issued based on an agreed -upon, written scope of work, implementation schedule, and maximum fee arrangement negotiated on a project- by-project basis.

Alternative(s)
The City Council may decide not to award these Architecture and Structural Engineering Professional Services Agreements and direct staff to issue RFP’s for each project individually. However, this alternative is not recommended as there is a significant backlog of funded projects for which outside Architecture and Structural Engineering Services are required to augment City staff. Further, having pre -approved, on-call, as- needed firms readily available will allow for more efficient and timely delivery of projects as multiple projects can be designed concurrently.

Fiscal Considerations
Fees for On -Call Architecture and Structural Engineering Services will be based on a project-by-project basis and di rectly charged to individual project budgets. Each project is separately approved and budgeted by City Council. The City is under no obligation to expend any funds under these professional services agreements.

Impact on the Community
Awarding these on-call agreements will enable the City to move forward more efficiently with critical building and facility improvements that directly impact public services and community amenities. Access to qualified architectural and structural engineering professionals will help ensure that projects are well -designed, safe, and responsive to community needs. This approach supports timely project delivery and minimizes service disruptions to residents.

ATTACHMENT(S)
A. Resolution - 4Creeks, Inc.

B. Resolution - Andrew Goodwin Designs
C. Resolution - BFK Architecture + Planning
D. Resolution - Omni Design, Inc.

E. Resolution - Roesling Nakamura Terada Architects, Inc.

F. Resolution - SGPA Architecture and Planning
G. Resolution - Studio 2G Architects, LLP.

H. Agreement - 4Creeks, Inc.

I. Agreement - Andrew Goodwin Designs
J. Agreement - BFK Architecture + Planning
K. Agreement - Omni Design, Inc.

L. Agreement - Roesling Nakamura Terada Architects, Inc M. Agreement - SGPA Architecture and Planning
N. Agreement - Studio 2G Architects, LLP.

Attachment A

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO 4CREEKS, INC. FOR ON-CALL ARCHITECTURAL AND STRUCTURAL

ENGINEERING SERVICES WITH AN AGGREGATE NOT-TO-EXCEED
FEE OF $1,000,000 PER FISCAL YEARS 2026-27 and 2027-28
(JULY 1 THROUGH JUNE 30), AND A TOTAL AGGREGATE NOT-TO-EXCEED AMOUNT OF $2,000,000 FOR THE FULL TERM OF THE AGREEMENT

WHEREAS, the need exists for the City to obtain prompt Architectural and Structural Engineering Professional Services to support municipal facilities, infrastructure improvements, and other City projects; and

WHEREAS, on May 26, 2026, the City issued a Request for Proposal (RFP) for On-Call Construction Management and Inspection Services f or projects within the City.

The RFP was issued and advertised through the City’s e-Procurement Portal, PlanetBids; and

WHEREAS, on June 10, 2026, the City received eleven proposals from qualified firms interested in providing these services; and

WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations , the selection committee determined that 4Creeks, Inc. satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Architecture and Structural Engineering Services; and

WHEREAS, the firm will provide services on an on-call, as-needed, project-specific basis as defined by the City, and all task orders will have a defined scope, schedule, and fee arrangement that will be negotiated based on the hourly rate schedule included in the agreement.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving a Professional Services Agreement to 4Creeks, Inc. for On-Call Architectural and Structural Engineering Services through June 30, 2028, with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

Attachment A

Page 2 of 2 ends

SECTION 2. The City Manager , or designee , is authorized to execute the Professional Services Agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment B

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT

TO ANDREW GOODWIN DESIGNS FOR ON-CALL ARCHITECTURAL

AND STRUCTURAL ENGINEERING SERVICES WITH AN AGGREGATE
NOT-TO-EXCEED FEE OF $1,000,000 PER FISCAL YEARS 2026-27 AND 2027-28 (JULY 1 THROUGH JUNE 30), AND A TOTAL AGGREGATE NOT-TO-EXCEED AMOUNT OF $2,000,000 FOR THE FULL TERM OF THE AGREEMENT

WHEREAS, the need exists for the City to obtain prompt Architectur al and Structural Engineering Professional Services to support municipal facilities, infrastructure improvements, and other City projects; and

WHEREAS, on May 26, 2026, the City issued a Request for Proposal (RFP) for On-Call Construction Management and Inspection Services for projects within the City. The RFP was issued and advertised through the City’s e -Procurement Portal, PlanetBids; and

WHEREAS, on June 10, 2026, the City received eleven proposals from qualified firms interested in providing these services; and

WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations , the selection committee determined that Andrew Goodwin Designs satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on -call Architecture and Structural Engineering Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement for On -Call Architectural and Structural Engineering Services is awarded to Andrew Goodwin Designs through June 30, 2028, with an aggregate not -to-exceed fee of $1,000,000 per fis cal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

Attachment B

Page 2 of 2 ends

SECTION 2. The City Manager, or designee, is authorized to execute the Professional Services Agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment C

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO BFK ARCHITECTURE + PLANNING FOR ON-CALL

ARCHITECTURAL AND STRUCTURAL ENGINEERING SERVICES
WITH AN AGGREGATE NOT-TO-EXCEED FEE OF $1,000,000
PER FISCAL YEARS 2026-27 AND 2027-28 (JULY 1 THROUGH JUNE 30),

AND A TOTAL AGGREGATE NOT-TO-EXCEED AMOUNT
OF $2,000,000 FOR THE FULL TERM OF THE AGREEMENT

WHEREAS, the need exists for the City to obta in prompt Architectural and Structural Engineering Professional Services to support municipal facilities, infrastructure improvements, and other City projects; and

WHEREAS, on June 10, 2026, the City received eleven proposals from qualified firms interested in providing these services; and

WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations, the selection committee determined that BFK Architecture + Planning satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Architecture and Structural Engineering Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement for On -Call Architectural and Structural Engineering Services is awarded to BFK Architecture + Planning through June 30, 2028, with an aggregate not -to-exceed fee of $1,000,000 per fiscal year s 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

Attachment C

Page 2 of 2 ends

SECTION 2. The City Manager or designee is authorized to execute the Professional Services Agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment D

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT TO
OMNI DESIGN, INC. FOR ON-CALL ARCHITECTURAL AND

STRUCTURAL ENGINEERING SERVICES WITH AN
AGGREGATE NOT-TO-EXCEED FEE OF $1,000,000 PER
FISCAL YEARS 2026-27 AND 2027-28 (JULY 1 THROUGH JUNE
30), AND A TOTAL AGGREGATE NOT-TO-EXCEED AMOUNT
OF $2,000,000 FOR THE FULL TERM OF THE AGREEMENT

WHEREAS, on June 10, 2026, the City received eleven proposals from qualified firms interested in providing these services; and

WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations, the selection committee determined that Omni Design, Inc. satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on-call Architecture and Structural Engineering Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the Ci ty of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement for On -Call Architectural and Structural Engineering Services is awarded to Omni Design, Inc. through June 30, 2028, with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

Attachment D

Page 2 of 2 ends

SECTION 2. The City Manager , or designee , is authorized to execute the Professional Services Agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment E

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT TO
ROESLING NAKAMURA TERADA ARCHITECTS, INC. FOR ON-

CALL ARCHITECTURAL AND STRUCTURAL ENGINEERING

SERVICES WITH AN AGGREGATE NOT-TO-EXCEED FEE OF
$1,000,000 PER FISCAL YEARS 2026-27 AND 2027-28 (JULY 1 THROUGH JUNE 30), AND A TOTAL AGGREGATE NOT-TO-
EXCEED AMOUNT OF $2,000,000 FOR THE

FULL TERM OF THE AGREEMENT

WHEREAS, the need exists for the City to obtai n prompt Architectural and Structural Engineering Professional Services to support municipal facilities, infrastructure improvements, and other City projects; and

WHEREAS, on June 10, 2026, the City received eleven proposals from qualified firms interested in providing these services; and

WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations , the selection committee determined that Roesling Nakamura Terada Architects, Inc. satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on -call Architecture and Structural Engineering Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement for On -Call Architectural and Structural Engineering Services is awarded to Roesling Nakamura Terada Architects, Inc. through June 30, 202 8, with an aggregate not -to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not-to-exceed amount of $2,000,000 for the full term of the Agreement; and Attachment E

Page 2 of 2 ends

SECTION 2. The City Manager , or designee , is authorized to execute the Professional Services Agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment F

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT TO

SGPA ARCHITECTURE AND PLANNING FOR ON-CALL

ARCHITECTURAL AND STRUCTURAL ENGINEERING

SERVICES WITH AN AGGREGATE NOT-TO-EXCEED FEE OF
$1,000,000 PER FISCAL YEARS 2026-27 AND 2027-28 (JULY 1 THROUGH JUNE 30), AND A TOTAL AGGREGATE NOT-TO-
EXCEED AMOUNT OF $2,000,000 FOR THE FULL TERM OF THE

AGREEMENT

WHEREAS, on June 10, 2026, the City received eleven proposals from qualified firms interested in providing these services; and

WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations , the selection committee determined that SGPA Architecture and Planning satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on -call Architecture and Structural Engineering Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement for On -Call Architectural and Structural Engineering Services is awarded to SGPA Architecture and Planning through June 30, 2028, with an aggregate not-to-exceed fee of $1,000,000 per fiscal years 2026- 27 and 2027-28 (July 1 through June 30), and a total aggregate not-to-exceed amount of $2,000,000 for the full term of the Agreement; and
Attachment F

Page 2 of 2 ends

SECTION 2. The City Manager , or designee , is authorized to execute th e Professional Services Agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment G

Page 1 of 2 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,

AWARDING A PROFESSIONAL SERVICES AGREEMENT
TO STUDIO 2G ARCHITECTS, LLP. FOR ON-CALL ARCHITECTURAL

WHEREAS, the need exists for the City to obtain prompt Architectur al and Structural Engineering Professional Services to support municipal facilities, infrastructure improvements, and other City projects; and

WHEREAS, on June 10, 2026, the City received eleven proposals from qualified firms interested in providing these services; and

WHEREAS, staff formed a selection committee to independently review and score each firm's proposal based on specific criteria in the RFP; and

WHEREAS, following deliberations , the selection committee determined that Studio 2G Architects, LLP. satisfied the requirements of the RFP and was deemed a qualified firm to provide the needed on -call Architecture and Structural Engineering Services; and

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. A Professional Services Agreement for On -Call Architectural and Structural Engineering Services is awarded to Studio 2G Architects, LLP. through June 30, 2028, with an aggregate not -to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and

Attachment G

Page 2 of 2 ends

SECTION 2. The City Manager , or designee , is authorized to execute the Professional Services Agreement on behalf of the City; and

SECTION 3. The Chief Deputy City Clerk is hereby authorized to make m inor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 4th day of August 2026.

ATTEST:

Chief Deputy City Clerk

Mayor

APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager

Attachment H
Atty. Rev. 2025

AGREEMENT FOR SERVICES

This Agreement is made on August 4, 2026 by and between 4Creeks, Inc., a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

WHEREAS, City has determined it is in the public interest to proceed with the work hereinafter described as "Project"; and
WHEREAS, City does not have available employees to perform the services for the Project; and
WHEREAS, City has requested the Consultant to provide manpower to complete the Project; and
WHEREAS, Consultant is registered or licensed in California to perform desired services for the Project.

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.01. Term and Termination. The term of this contract is until 11:59 p.m. on June 30, 2028, beginning on the date first written above. This contract may be extended by mutual consent of the parties. This contract may be terminated for breach of its terms or conditions, or because of discovery of any act which violates local, state or federal law. Termination is effective 14 days after deposit of notice as specified in this Agreement.

2.02. Services to be Performed. Contractor shall determine the method, details and means of providing on-call architecture and structural engineering services. More specifically, Contractor agrees to perform the specific services listed in Exhibit A.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit B.

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit C.

2.06. Prevailing wage. Where applicable, Contractor shall follow the prevailing wage requirements listed in Exhibit D and applicable law.

2.07. Exhibits. Exhibits “A, B, C, and D are attached and incorporated.

3. Contractor’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) i s a “design professional” as defined by California Civil Code section 2782.8(c)(3).

its directors, officers, and employees from and against all liabilities (including without limitation all claims, losses, damages, penalties, fines, and judgments, associated investigation and administrative expenses, and defense costs, including but not limited to reasonable attorneys’ fees, court costs and costs of alternative dispute resolution) regardless of nature or type that arise out of, pertain to, or relate to the negligence, reckless, or willful misconduct of the Contractor including its employees.

The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

To City: To Contractor:

City of Santa Maria – Department of Public Works 4Creeks, Inc.

Attn: Yoselyn Moreno Attn: Will Ruoff
110 S. Pine Street, Suite 221 324 S. Santa Fe Street Santa Maria, CA 93458 Visalia, CA 93292

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.08. Severability. The provisions of this agreement are severable. If any part of this agreement is held invalid by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

inspection at www.dir.ca.gov and is referred to and made a part hereof; the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. Further requirements are attached as Exhibit D.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

___________________ ____________________
By: Will Ruoff By: Brett Fulgoni
Director of Architecture Public Works Director

APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment H
Atty. Rev. 2025

EXHIBIT A

Architectural and Structural Engineering

TYPICAL SERVICES REQUIRED

The required services and abilities required to successfully perform architectural and structural engineering professional services on the project types listed above include but are not limited to:

1. Building Design: Professional and efficient development of new construction or renovation plans that successfully resolve a client’s space planning and design requirements.

2. Facility/Building Analysis/Existing Conditions Report: Evaluation of an existing building including components such as walls, windows, roofs, floor plans, room layouts, building science audits and equipment resulting in a summary report of the findings.

3. Code Analysis: Project-specific review of applicable codes including building codes, accessibility standards, energy standards, local zoning ordinances, land use plans, and other regulations.

4. Energy-Efficiency Assessments: Review of building components, insulation levels, heating and lighting systems, and operational features to assess current performance levels and opportunities for energy savings.

5. Feasibility Study with Cost Estimating : A report outlining options and associated costs for potential solutions to a stated project goal, for example, change of use for an existing structure.

Often includes basic drawings or sketches explaining the solutions.

6. Space Planning: Graphic study showing arrangement of spaces, room layouts, and activities making up a floor plan. Studies will show room dimensions, shapes, number and types of spaces, and relationships (adjacen cies) for all desired spaces. Multiple arrangements can be developed and evaluated for efficiency and functional success.

7. Site Planning: Development of site plan options showing boundary lines, potential development boundaries, building location(s), pede strian access, sidewalks, parking, landscaping, lighting, surrounding context and other features.

8. Permitting: Production of drawings and permit applications necessary to submit for zoning or building permits. May include formal presentations to review boards or informal negotiation with regulators, zoning/planning administrators, fire marshals, and other officials.

Attachment H
Atty. Rev. 2025

9. Contractor Selection/Construction Administration Assistance: Professional and experienced assistance with the selection of qualified General Contractors or Construction Managers. This may include the preparation of competitive bid packages, review of bids, recommendations for award of bids, preparing owner-contractor agreements, and construction administration.

10. Creative, Artistic & Technologi cal Design: Imaginative, functional and aesthetic solutions to a client’s stated needs. Assistance with envisioning new, creative solutions to problems that have been difficult to solve.

Attachment H
Atty. Rev. 2025

Other services provided by architects:

 Historic preservation research, evaluation and design  Existing building measurement; preparation of existing building drawings  As-Built record drawings documenting existing or recently completed work  Master planning research and analysis
 Cost estimating related to design options
 Project information surveys
 Design team and process/integration management
 Conceptual design and regional/cultural context
 Sustainability and energy use/production analysis and design  Water and wastewater use analysis and design
 Project programming, pre-design planning
 Rating system (LEED, WELL, Passive House, etc.) coordination and management  Space utilization, functionality, economic and pre-design analysis  Indoor air quality and interior analysis
 Interior design
 Accessibility reviews and design
 Site selection, studies and design
 Land use analysis and design
 Landscape design
 Specifications writing, bid package preparation
 Contractor coordination and management
 Construction administration, time, cost and quality management  Public hearing and data collection assistance
 Contractor bidding, negotiation, contract and process assistance to the owner  Project-related public agency coordination and management  Illustration rendering and 3D design modeling
Attachment H
Atty. Rev. 2025

EXHIBIT B

PAYMENT

I. Progress Authorization

This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate shee t.

During the duration of this Master Agreement the City will identify individual task, and upon agreed scope of work, schedule, and cost, a Notice to Proceed and Purchase Order will be issued for each task not to exceed $75,000 per task as indicated in S ection 1.1B.

The aggregate not -to-exceed fee for all tasks provided under this Agreement shall be $1,000,000 per fiscal year (July 1 through June 30), with a total aggregate not -to-exceed amount of $2,000,000 for the full two -year term.

II. Invoice procedure.

A. Payment shall be monthly based on the billable charges.

B. The Contractor shall present the bill for charges from the previous month.

C. The Contractor's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

D. City may withhold payment for disputed work. Payment of fees shall not constitute an acceptance of work.

IV. If Contractor’s response to the City’s RFP or RFQ is attached to this agreement, all terms other than those concerning the Contractor’s billing rates and scope of work are null and void.

Attachment H
Atty. Rev. 2025

EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employ ees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Attachment H
Atty. Rev. 2025

C. Self-insured Retentions

D. Other Insurance Provisions

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials , parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment H
Atty. Rev. 2025

EXHIBIT D

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND PRECONSTRUCTION PHASES OF

CONSTRUCTION, AND INSTALLATIONS

The terms of this Exhibit apply to all Public Works projects for over $1,000.

4. Apprentices. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices.

The CONTRACTOR is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is required to secure the payment of compensation of its employees.

By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:

directed by the DIR, pursuant to California Labor Code section 1727.

Attachment I
Atty. Rev. 2025

AGREEMENT FOR SERVICES

This Agreement is made on August 4, 2026, by and between Andrew Goodwin, a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit B.

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit C.

2.06. Prevailing wage. Where applicable, Contractor shall follow the prevailing wage requirements listed in Exhibit D and applicable law.

2.07. Exhibits. Exhibits “A, B, C, and D are attached and incorporated.

3. Contractor’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

To City: To Contractor:

City of Santa Maria – Department of Public Works Andrew Goodwin Designs Attn: Yoselyn Moreno Attn: Andrew Goodwin 110 S. Pine Street, Suite 221 1238 Monterey Street Santa Maria, CA 93458 San Luis Obispo, CA 93401

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

___________________ ____________________
By: Andrew Goodwin By: Brett Fulgoni
Owner Public Works Director

APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment I
Atty. Rev. 2025

EXHIBIT A

Architectural and Structural Engineering

TYPICAL SERVICES REQUIRED

The required services and abilities required to successfully perform architectural and structural engineering professional services on the project types listed above include but are not limited to:

1. Building Design: Professional and efficient development of new construction or renovation plans that successfully resolve a client’s space planning and design requirements.

2. Facility/Building Analysis/Existing Conditions Report: Evaluation of an existing building including components such as walls, windows, roo fs, floor plans, room layouts, building science audits and equipment resulting in a summary report of the findings.

3. Code Analysis: Project-specific review of applicable codes including building codes, accessibility standards, energy standards, local zoning ordinances, land use plans, and other regulations.

5. Feasibility Study with Cost Estimating : A report outlining options and associated costs for potential solutions to a stated project goal, for example, change of use for an existing structure.

Often includes basic drawings or sketches explaining the solutions.

6. Space Planning: Graphic study showing arrangement of spaces, room layouts, and activities making up a floor plan. Studies will show room dimensions, shapes, number and types of spaces, and relationships (adjacencies) for all desired sp aces. Multiple arrangements can be developed and evaluated for efficiency and functional success.

7. Site Planning: Development of site plan options showing boundary lines, potential development boundaries, building location(s), pedestrian access, sidewalks , parking, landscaping, lighting, surrounding context and other features.

Attachment I
Atty. Rev. 2025

9. Contractor Selection/Construction Administration Assistance: Professional and experienced assistance with the selection of qualified General Contractors or Construc tion Managers. This may include the preparation of competitive bid packages, review of bids, recommendations for award of bids, preparing owner-contractor agreements, and construction administration.

10. Creative, Artistic & Technological Design: Imaginative, functional and aesthetic solutions to a client’s stated needs. Assistance with envisioning new, creative solutions to problems that have been difficult to solve.

Attachment I
Atty. Rev. 2025

Other services provided by architects:

EXHIBIT B

PAYMENT

I. Progress Authorization

This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate sheet.

The aggregate not-to-exceed fee for all tasks provided under this Agreement shall be $1,000,000 per fiscal year (July 1 through June 30), with a total aggregate not -to-exceed amount of $2,000,000 for the full two -year term.

II. Invoice procedure.

A. Payment shall be monthly based on the billable charges.

B. The Contractor shall present the bill for charges from the previous month.

C. The Contractor's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

D. City may withhold payment for disputed work. Payment of fees shall not constitute an acceptance of work.

IV. If Contractor’s response to the City’s RFP or RFQ is attached to this agreement, all terms other than those concerning the Contractor’s billing rates and scope of work are null and void.

Attachment I
Atty. Rev. 2025

EXHIBIT C

INSURANCE REQUIREMENTS

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, t rade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

Attachment I
Atty. Rev. 2025

C. Self-insured Retentions

D. Other Insurance Provisions

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, of ficials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City.

All n otices provided pursuant to this Agreement shall be given to the City representative listed for notice in this agreeme nt and shall specify the title of this Agreement. Notice may be given by overnight mail, facsimile with confirmation of receipt, or certified mail with return-receipt requested.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies o f all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Attachment I
Atty. Rev. 2025

EXHIBIT D

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND PRECONSTRUCTION PHASES OF

CONSTRUCTION, AND INSTALLATIONS

The terms of this Exhibit apply to all Public Works projects for over $1,000.

4. Apprentices. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices.

The CONTRACTOR is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is required to secure the payment of compensation of its employees.

By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:

directed by the DIR, pursuant to California Labor Code section 1727.

Attachment J

Atty. Rev. 2025

AGREEMENT FOR SERVICES

This Agreement is made on August 4, 2026, by and between BFK Architecture + Planning, a California S-Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit B.

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit C.

2.06. Prevailing wage. Where applicable, Contractor shall follow the prevailing wage requirements listed in Exhibit D and applicable law.

2.07. Exhibits. Exhibits “A, B, C, and D are attached and incorporated.

3. Contractor’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

3.04. Indemnification. To the fullest extent permitted by law, the Contractor shall indemnify, defend (with independent counsel approved by the City) and hold harmless the City, and Attachment J

Atty. Rev. 2025

The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

To City: To Contractor:

City of Santa Maria – Department of Public Works BFK Architecture + Planning Attn: Yoselyn Moreno Attn: Brian F. Knight 110 S. Pine Street, Suite 221 1337 Lida Street Santa Maria, CA 93458 Pasadena, CA 91103

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

Atty. Rev. 2025

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

___________________ ____________________
By: Brian Knight By: Brett Fulgoni
President/CEO Public Works Director

APPROVED AS TO FORM:

______________________
City Attorney

______________________
Risk Manager

Attachment J

Atty. Rev. 2025

EXHIBIT A

Architectural and Structural Engineering

TYPICAL SERVICES REQUIRED

The required services and abilities required to successfully perform architectural and structural engineering professional services on the project types listed above include but are not limited to:

1. Building Design: Professional and efficient development of new construction or renovation plans that successfully resolve a client’s space planning and design requirements.

3. Code Analysis: Project-specific review of applicable codes including building codes, accessibility standards, energy standards, local zoning ordinances, land use plans, and other regulations.

5. Feasibility Study with Cost Estimating : A report outlining options and associated costs for potential solutions to a stated project goal, for example, change of use for an existing structure.

Often includes basic drawings or sketches explaining the solutions.

6. Space Planning: Graphic study showing arrangement of spaces, room layouts, and activities making up a floor plan. Studies will show room dimensions, shapes, number and types of spaces, and relationships (adjacencies) for all desired spaces. Multiple arrangements can be developed and evaluated for efficiency and functional success.

Attachment J

Atty. Rev. 2025

Attachment J

Atty. Rev. 2025

Other services provided by architects:

Atty. Rev. 2025

EXHIBIT B

PAYMENT

I. Progress Authorization

This contract is subject to the requirements of Page G -9 of the Purchasing Guidelines for the City of Santa Maria.

Individual task orders will be created under this Master Agreement for the completion of each task and billed according to the attached rate shee t.

II. Invoice procedure.

A. Payment shall be monthly based on the billable charges.

B. The Contractor shall present the bill for charges from the previous month.

C. The Contractor's bill shall be substantiated by appropriate documentation, and include an itemized listing of personnel, subcontractors, and other direct costs incurred.

D. City may withhold payment for disputed work. Payment of fees shall not constitute an acceptance of work.

IV. If Contractor’s response to the City’s RFP or RFQ is attached to this agreement, all terms other than those concerning the Con tractor’s billing rates and scope of work are null and void.

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EXHIBIT C

INSURANCE REQUIREMENTS

Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his/her agents, representatives, or employ ees. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant.

A. Minimum Scope of Insurance

Coverage shall be at least as broad as:

2. Insurance Services Office Business Auto Coverage Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired (Code 8) and non-owned autos (Code 9).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Errors and Omissions liability insurance appropriate to the Consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability.

5. Cyber Liability Insurance, Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

B. Minimum Limits of Insurance

Consultant shall maintain limits no less than:

1. General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general agg regate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability - $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Statutory limits.

4. Employer's Liability - $1,000,000 per accident for bodily injury or disease.

5. Errors and Omissions Liability - $1,000,000 per occurrence or claim, $2,000,000 aggregate.

6. Cyber Liability- $2,000,000 per occurrence or claim, $2,000,000 aggregate.

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C. Self-insured Retentions

D. Other Insurance Provisions

The liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials , parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form or an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions are used).

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or reduced, except with notice stating the title of this contract to the City.

5. If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims - made policy form with a Retroactive Date prior to the contract effective date, the Con sultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

E. Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

F. Verification of Coverage

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endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

G. Special Risks or Circumstances

The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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EXHIBIT D

PREVAILING WAGE REQUIREMENTS FOR MAINTENANCE WORK, DESIGN AND PRECONSTRUCTION PHASES OF

CONSTRUCTION, AND INSTALLATIONS

The terms of this Exhibit apply to all Public Works projects for over $1,000.

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expiration dates occur during the life of this Agreement, each successive predetermined wage rate shall apply to this Agreement on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Agreement, such wage rate shall apply to the balance of the Agreement.

4. Apprentices. The CONTRACTOR and all subcontractors shall comply with California Labor Code sections 1777.5, 1777.6 and 1777.7 concerning the employment and wages of apprentices.

The CONTRACTOR is responsible for compliance with this section for all apprenticeable occupations pursuant to California Labor Code section 1777.5(n).

7. Labor Code Section 1861 Certification. In accordance with California Labor Code section 3700, the CONTRACTOR is required to secure the payment of compensation of its employees.

By signing the Agreement, to which this is an exhibit, the CONTRACTOR certifies that:

8. Compliance Monitoring and Enforcement. This project is subject to compliance monitoring and Attachment J

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enforcement by the DIR. The City must withhold contract payments from the CONTRACTOR as directed by the DIR, pursuant to California Labor Code section 1727.

Attachment K
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AGREEMENT FOR SERVICES

This Agreement is made on August 4, 2026, by and between Omni Design, Inc., a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

NOW, THEREFORE, IT IS AGREED:

1. Recitals true. The above recitals are true.

2. General.

2.03 City’s Duties. City’s duties under this Agreement are to cooperate with Contractor in the performance of the contract and timely pay invoices.

2.04. Payment. Payment terms under this Agreement are listed in Exhibit B.

2.05. Insurance. Contractor shall provide insurance as listed in Exhibit C.

2.06. Prevailing wage. Where applicable, Contractor shall follow the prevailing wage requirements listed in Exhibit D and applicable law.

2.07. Exhibits. Exhibits “A, B, C, and D are attached and incorporated.

3. Contractor’s Obligations.

3.02. Tools and Equipment. Except as otherwise stated in this Agreement, Contractor will supply all tools and equipment necessary to perform this Agreement.

3.03. Status. Contractor (including its employees) is an independent contractor. No employer/employee relationship exists between Contractor and the City. Contractor's assigned personnel shall not be entitled to any benefits payable to employees of the City. The City is not required to make any deductions or withholdings from the compensation payable to Contractor under this agreement. Contractor (as a business entity, including its employees) is a “design professional” as defined by California Civil Code section 2782.8(c)(3).

The provisions of this paragraph survive completion of the services or the termination of this contract.

The provisions of this Section are not limited by the provisions of the Section relating to insurance.

4. Miscellaneous

To City: To Contractor:

City of Santa Maria – Department of Public Works Omni Design, Inc.

Attn: Yoselyn Moreno Attn: Juan Pablo Cal y Mayor 110 S. Pine Street, Suite 221 1326 Chorro Street Santa Maria, CA 93458 San Luis Obispo, CA 93401

4.02. Compliance With Laws, etc. Contractor shall comply with all laws, including but not limited to the rules and policies of the City, in performing this agreement.

4.04. Interpretation. This agreement shall be interpreted in accordance with the laws of the State of California.

4.05. Jurisdiction. Jurisdiction and venue of all disputes over the terms of this agreement shall be in the County of Northern Santa Barbara, State of California.

4.06. Warranty of authority. Each person signing this agreement on behalf of a party warrants that he or she has authority to do so.

4.07. No Waiver. Failure to enforce with respect to a default shall not be construed as a waiver.

4.09. Submittals. In addition to any other submittals required by this agreement, Contractor shall submit copies of its current business license and current certificate of workers compensation coverage to the City before beginning work on this project.

IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.

CONTRACTOR CITY OF SANTA MARIA

___________________ ____________________
By: Juan Pablo Cal y Mayor By: Brett Fulgoni
CEO Public Works Director