COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: August 4, 2026
SUBJECT: Adoption of Resolutions to Award Four Professional Services Agreement for On -Call Landscape Architecture and Site Design Services
Description:
The City Council will consider approving the award of On -Call Landscape Architecture and Site Design Services Agreements to BMLA, Inc., Community Works Design Group, David Volz Design Landscape Architects Inc, and Wallace Group.
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.
RECOMMENDATION:
1. Adopt a Resolution awarding a Professional Services Agreement to BMLA, Inc. for On-Call Landscape Architecture and Site Design Services with an aggregate not - to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and
2. Adopt a Resolution awarding a Professional Services Agreement to Community Works Design Group for On-Call Landscape Architecture and Site Design Services with an aggregate not -to-exceed fee of $1,000,000 per fiscal year s 2026-27 and 2027-28 (July 1 through June 30), and a total aggregate not-to-exceed amount of $2,000,000 for the full term of the Agreement; and
3. Adopt a Resolution awarding a Professional Services Agreement to David Volz Design Landscape Architects Inc for On -Call Landscape Architecture and Site Design Services with an aggregate not -to-exceed fee of $1,000,000 per fiscal years 2026-27 and 2027-28 (July 1 through June 30), and a total aggre gate not- to-exceed amount of $2,000,000 for the full term of the Agreement; and
4. Adopt a Resolution awarding a Professional Services Agreement to Wallace Group for On-Call Landscape Architecture and Site Design Services with an aggregate not-to-exceed fee o f $1,000,000 per fiscal year s 2026-27 and 2027 -28 (July 1 through June 30), and a total aggregate not -to-exceed amount of $2,000,000 for the full term of the Agreement; and
5. Authorize City Manager, or designee, to execute agreements.
2 BACKGROUND:
The City owns, operates, and maintains municipal infrastructure, structures, and facilities throughout the City. The City has active and pending projects that require technical assistance from Landscape Architecture firms. While the City employs Civil Engineers on staff, the City does not have licensed Landscape Architects on staff and must hire outside consultants for these services. Having on-call consultants that can provide these services will allow the City to deliver these projects in a timely manner.
DISCUSSION:
On May 26, 2026, a Request for Proposal (RFP) was issued and advertised through the City’s e-Procurement Portal, PlanetBids. A total of eight proposals were received on June 10, 2026.
Selection of the best-qualified firms was made in accordan ce with the City’s Purchasing Guidelines. A selection committee, consisting of Engineering Division staff, independently evaluated and ranked the proposals. After deliberations, the top four ranked firms chosen are as follows:
Firm and Location
BMLA, Inc., Corona, CA
Community Works Design Group, Riverside, CA
David Volz Design Landscape Architects Inc, Costa Mesa, CA Wallace Group, San Luis Obispo, CA
The proposed Professional Services Agreements will be effective for Fiscal Years 2026 - 27 and 2027-28. The agreements will be administered by the Public Works Department and may also be utilized by other City departments for approved and funded projects requiring Landscape Architecture and Site Design services.
Individual project task orders will be issued based on the firm’s expertise, workload capacity, services to be performed, schedule requirements, and hourly rates submitted in their proposal. All task orders will be issued based on an agreed -upon, written scope of work, implementation schedule, and maximum fee arrangement negotiated on a project- by-project basis.
Alternative(s)
The City Council may decide not to award these Landscape Architecture and Site Design Professional Services Agreements and direct staff to issue RFP’s for each project individually. However, this alternative is not recommended as there is a significant backlog of funded projects for which outside Landscape Architecture and Site Design Services are required to augment City staff. Further, having pre -approved, on-call, as- needed firms readily available will allow for more efficient and timely delivery of projects as multiple projects can be designed concurrently.
3 Fiscal Considerations
Fees for On -Call Landscape Architecture and Site Design Services will be based on a project-by-project basis and directly charged to individual project budgets. Each project is separately approved and budgeted by City Council. The City is under no obligation to expend any funds under these Professional Services Agreements.
Impact on the Community
Approval of these On-Call Landscape Architecture and Site Design Services Agreements will allow the City to efficiently design and deliver community projects that enhance public spaces, parks, and streetscapes. This will help improve the overall aesthetic, functionality, and livability of Santa Maria’s built environment.
ATTACHMENT(S)
A. Resolution - BMLA, Inc.
B. Resolution - Community Works Design Group
C. Resolution - David Volz Design Landscape Architects Inc D. Resolution - Wallace Group
E. Agreement - BMLA, Inc.
F. Agreement - Community Works Design Group
G. Agreement - David Volz Design Landscape Architects Inc H. Agreement - Wallace Group