Attachment A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MARIA, CALIFORNIA
APPROVING THE AGREEMENT WITH INFOSEND, INC.
FOR UTILITY BILL PRINTING AND MAILING SERVICES
WHEREAS, the City utilizes a third -party service provider to process, print, and mail utility bills and related customer notices. These services are an integral part of the City's utility billing operation and provide for the timely production and mailing of utility bills to customers;
WHEREAS, The City entered into an agreement with InfoSend on December 15, 2010. The original agreement provided for a five -year term with the ability to extend the agreement for two additional one-year periods;
WHEREAS, Rather than conduct a separate competitive solicitation for a new agreement, staff evaluated the availability of a competitively procured cooperative purchasing agreement that could be utilized by the City;
WHEREAS, in 2025, the City of Compton conducted a competitive Request for Proposals (RFP) process for data processing, printing, and mailing services. The City of Compton received proposals from seven vendors and determined that InfoSend provided competitive pricing, compatibility with the City's existing system software, and demonstrated reliability; and
WHEREAS, utilizing the City of Compton procurement provides the City with the benefit of a recent competitive solicitation without requiring the City to duplicate the RFP process.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:
SECTION 1. Approve agreement with InfoSend, Inc. for utility bill data processing, printing, and mailing services, with the option to extend the agreement for two additional one-year periods, utilizing a cooperative purchasing agreement established by the City of Compton.
SECTION 2. Authorize the City Manager or designee to execute the agreement.
SECTION 3. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy Ci ty Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
Attachment A
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 1st day of September 2026.
ATTEST:
Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
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City Attorney
APPROVED AS TO CONTENT:
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Department Director
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City Manager