Attachment C
AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment No. 2 (contract modification #5) to the Agreement for Professional Services (“Agreement”) originally established on November 5, 2019, for the City of Santa Maria General Plan Update project, is made on September 1, 2026, by and between Alta Planning + Design a California Corporation (“Contractor”) and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:
WHEREAS, the following modifications to the Agreement were prevously approved:
1. Contract modification Number 1, approved on December 16, 2019, removing any references to the corporate entity “Raimi and Associates, LLC” and replacing with “Raimi and Associates, an s-Corporation.”
2. Contract modification Number 2, approved on November 13, 2024, approving changes to the Scope of Work summarized in a -c below, resulting in an increase of $75,000, for a total new budget of $1,842,433.
a. Task 5, Annexation Study : Revisions to Tasks 5.4 (Infrastructure Analysis), 5.5 (Natural Environmental Features and Constraints), and 5.6 (Meeting with City and LAFCO). Two new tasks were added ( 5.7 – Sphere of Influence Boundary Amendment Package, and 5.8 – Annexation Request Package). b. Task 6, General Plan Preparation , was amended to include a new task (6.3.1:
Emergency Evacuation) to comply with State legislation regarding emergency evacuation. Work include d coordination meetings and management, SB 99 analysis, AB 747 analysis, and the development of Safety Element summaries and policies.
c. Task 10, Project Management and Team Meetings. Additional budget for Task
10.1: On-going Project Management was allocated to accommodate an extended project timeline.
3. Contract modification Number 3, approved on January 27, 2026, for the completion of additional traffic mobility analysis addressing travel demand modeling and a Vehicle Miles Traveled (VMT) threshold analysis and recommendations and review procedures . This additional analysis increased the contract budget by $25,172 for a total new budget of $1,867,605.
4. Contract modification Number 4, effective February 1, 2026, to modify the Agreement for Professional Services orginially established November 5, 2019 , to be by and between Alta Planning + Design (formerly Raimi and Associates) and the City of Santa Maria; and
WHEREAS, subsequent to the establishment of the Agreement for Professional Services on November 5, 2019, in 2020 and 2021 the Community Development Department was awarded two grants, the Regional Early Action Planning (REAP) grant for $ 499,667 and the Local Early Action Planning (LEAP) grant for $500,000. Of this total awarded amount, $ 499,667 of the REAP grant and $329,886.69 of the LEAP grant (total of $829,553.69) was funded to the project scope of work. These funds have been received by the City and allocated to this project. The remaining $170,113.31 of this grant award was utilized to pay for consultant assistance in the preparation of the 2023 Housing Element and the adopted Residential Objective Design Standards.; and
WHEREAS, the Santa Maria 2045 General Plan Update was adopted by the City Council on May 5, 2026. During the final phases of the project which inclu ded the completion of the Program Environmental Impact Report, policy development, public review, and drafting of the 2045 General Plan, the City received an extensive number of written public comments requiring the consultant team and staff to spend a sig nificant amount of time that was beyond the initial scope and budget of the Professional Services Agreement . This added work included reviewing and responding to each comment and in some cases multiple meetings to review responses with the public commenter . This required many hours of coordination between the City staff and consultant team and those from the public who provided comments, as well as City decision-makers through additional study sessions and hearings. As a result, staff requests authorization for an additional $87,575.52 for a total project cost of $1,955,180.52. This is within the existing budget for the General Plan and will be the final payment to complete and close out this Professional Services Agreement.
NOW, THEREFORE, IT IS AGREED:
1. Term and Termination. The Agreement is modified to authorize an additional $87,575.52 for a total overall budget not to exceed $1,955,180.52.
2. Services to be Performed. All other terms of the Agreement remain unchanged.
IN WITNESS WHEREOF, this agreement is executed by the parties on the date first written above.
ALTA PLANNING + DESIGN, INC.
Contractor
CITY OF SANTA MARIA, a Municipal
Corporation of the State of California
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By: Steven Frieson, Vice President
Alta Planning + Design
___________________________
By: Chenin Dow
Director of Community Development
APPROVED AS TO FORM:
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City Attorney
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Risk Manager