Santa Maria City Council
October 20, 2026

CITY OF SANTA MARIA CITY COUNCIL
Mayor Alice Patino
Mayor Pro-Tem Gloria Flores
Councilmember Maribel Aguilera
Councilmember Richard Batalla
Councilmember Gloria Soto

AGENDA

City Hall, 110 East Cook Street
Santa Maria, California

Tuesday, October 20, 2026
5:30 P.M.

HOW TO PARTICIPATE (SB 707 COMPLIANT)
HOW TO VIEW MEETINGS:

Meetings can be viewed in video format alongside the online interactive agenda at https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-centermeetings-portal.

1. The City of Santa Maria Broadcasts City Council Meetings Live on local Comcast Cable Channel 23, at cityofsantamaria.org/tv. Closed Captioning is available in English and Spanish.

2. YouTube.com/@CityofSantaMariaCalifornia. Closed Captioning is available in English and Spanish.

3. Meetings are replayed on local Comcast Cable Channel 23 and cityofsantamaria.org/tv on Thursdays at 9:00 a.m. and Tuesdays at 5:30 p.m. Meetings are available on demand at YouTube.com/@CityofSantaMariaCalifornia.

4. HOW TO PARTICIPATE REMOTELY WITH TWO-WAY AUDIO:

Join via Zoom to register to speak during the Public Comment portion of the meeting or on a particular Agenda Item. Use the Zoom link below or dial-in via telephone:
• Link: https://zoom.us/j/91234686810
• Dial Phone #: 1 669 444 9171
• Webinar ID #: 912 3468 6810
**Press *6 to un-mute your phone. Press *9 to raise your hand to speak. Watch an instructional Video on Participating using Zoom
HOW TO SUBMIT WRITTEN PUBLIC COMMENT:
(Must be received by 2:00 p.m. in advance of the meeting) Members of the public who are not attending the meeting but wish to submit a public comment on any item on the agenda or within the City's jurisdiction may do so by emailing [email protected] or mailing correspondence to:

City Council
Attn.: City Clerk's Office
110 East Cook Street
Santa Maria, CA 93454
Letters/emails will not be read aloud during the meeting; however, all correspondence will be distributed to Councilmembers. Submissions received after the deadline will be uploaded to the City's agenda webpage under the applicable meeting on the following day and will become a part of the official record.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at (805) 925-0951 extension 2306, or by email at [email protected] at least 48 hours before the meeting. Assisted Listening devices are available for those who attend in Council Chambers. Closed Captioning is available during meetings in English and Spanish on Comcast Channel 23 and at CityofSantaMaria.org/tv.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month. Regular meetings start at 5:30 p.m. in the Council Chambers at City Hall, 110 East Cook Street, Santa Maria, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR

CANCELLATION NOTICES
Regular meeting agendas will be posted at least 72 hours before the meeting (GC§ 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at Santa Maria City Hall located at 110 East Cook Street, Santa Maria, California.

1. INVOCATION

2. PLEDGE OF ALLEGIANCE

3. CALL TO ORDER
ROLL CALL: Councilmember Aguilera, Councilmember Batalla, Councilmember Soto, Mayor Pro Tem Flores, and Mayor Patino

4. PRESENTATIONS

4.a Proclamation Proclaiming October 24, 2026, as “World Polio Day” The City Council will present a Proclamation proclaiming October 24, 2026, as “World Polio Day” in the City of Santa Maria.

4.b Proclamation Proclaiming October 11 through 17, 2026, as “Code Enforcement Officer Appreciation Week”
The City Council will present a Proclamation proclaiming October 11 through 17, 2026, as “Code Enforcement Officer Appreciation Week" in the City of Santa Maria.

5. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
(Once the Public Comment Period has commenced, no further comments will be accepted.) Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council. Each speaker will be limited to 3 minutes, maximum 15 minutes for Public Comment Period. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code §54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

6. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items removed by a member of the City Council for individual consideration, which shall be individually considered immediately after taking action on the Consent Calendar.

RECOMMENDATION:

Adopt the Consent Calendar as submitted.

6.a CITY MANAGER/CITY CLERK DEPARTMENT

6.a.1 Ordinances and Resolutions
RECOMMENDATION:

Waive the reading in full of all Ordinances and Resolutions.

6.a.2 Approval of Minutes
RECOMMENDATION:

Approve the Minutes of the special City Council meeting of October 8, 2026.

6.a.3 Adoption of a Resolution Approving the Donation of Computers to Allan Hancock College, Santa Maria Historical Society Museum, and the Children’s Resource & Referral Discovery Museum
The City Council will consider adopting a Resolution approving the donation of computers to Allan Hancock College, Santa Maria Valley Historical Society Museum and the Children’s Resource & Referral Discovery Museum.

RECOMMENDATION:

Adopt a Resolution approving a donation of computers to Allan Hancock College, Santa Maria Valley Historical Society Museum and the Children’s Resource & Referral Discovery Museum.

6.a.4 Adoption of a Resolution Approving a Continued Support and Maintenance Agreement with Motorola Solutions for an Additional Year of Radio System and Audio Logging Support.

The City Council will consider approving the award of a continued Support and Maintenance Agreement to Motorola Solutions.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

Adopt a Resolution awarding a continued Support and Maintenance Agreement to Motorola Solutions for an additional year of radio system and audio logging support; and

1. 2. Authorize the City Manager or designee to execute agreement.

6.b FINANCE DEPARTMENT

6.b.1 Payment of Warrants
RECOMMENDATION:

Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

6.b.2 Payment of Payroll
RECOMMENDATION:

Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

6.c PUBLIC WORKS DEPARTMENT

6.c.1 Adoption of a Resolution Approving Amendment No. 2 to the Agreement with CalPortland Construction, Inc., for the Mahoney and Black Road Paving 2026, Formal Bid No. 2026-03
The City Council will consider adopting a Resolution approving Amendment No. 2 to the Agreement with CalPortland Construction for Mahoney and Black Road Paving 2026, PW Bid No. 2026-03.

Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing Facilities of the California Environmental Quality Act (CEQA) State Guidelines because the project consists of roadway rehabilitation and maintenance of existing public facilities.

RECOMMENDATION:

Adopt a Resolution approving Amendment No. 2 to the Agreement with CalPortland Construction for the Mahoney and Black Road Paving 2026, PW Bid No. 2026-03, and increasing the total amount not-to-exceed contract amount by $649,578, for a revised total amount not-to-exceed $2,637,576 and extending the contract time by nine working days; and

1. Authorize the City Manager or designee to execute Amendment No. 2 and any future amendments or change orders necessary, provided such amendments are within the scope of the project and consistent with the adopted project budget; and

2. Authorize the City Manager or designee to execute necessary project amendments to the agreement not to exceed the contingency amount.

3. 6.d UTILITIES DEPARTMENT

6.d.1 Adoption of Ordinance No. 2026-10, Amending Section 8-10.33 Water Waste:

Outdoor Water Use Restrictions of Title 8 of the Santa Maria Municipal Code RECOMMENDATION:

Waive the second reading and adopt Ordinance No. 2026-10, amending Section 8-10.33 Water Waste: Outdoor Water Use Restrictions of Title 8 of the Santa Maria Municipal Code.

7. REPORT BY CITY MANAGER

8. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234

REPORTS)

9. ADJOURNMENT
If you challenge a determination made on a matter on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on this agenda, or in written correspondence to the city council at, or prior to, the public hearing.

I, Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at City of Santa Maria City Hall and made available at
https://www.cityofsantamaria.org/services/departments/city-clerk-records/agenda-centermeetings-portal on this 15th day of October 2026. /s/ DONNA G. SCHWARTZ, CMC
Chief Deputy City Clerk

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: David W. Rowlands, City Manager
DATE: October 20, 2026
SUBJECT: Proclamation Proclaiming October 24, 2026, as “World Polio Day” The City Council will present a Proclamation proclaiming October 24, 2026, as “World Polio Day” in the City of Santa Maria.

BACKGROUND:

In 1985 Rotary International (Rotary) initiated the PolioPlus program aimed at eradicating polio in the world. At that time poliovirus was present in 125 countries, paralyzing an estimated 1,000 children per day. In 1988, the Global Polio Eradication Initiative joined forces with Rotary.

Rotary International and the Rotary Clubs of the Santa Maria Valley and Nipomo have been engaged in a 38-year campaign to eradicate Polio worldwide. When Rotary began its mission to eradicate polio more than 350,000 children in 125 countries were stricken with polio every year, and nearly 1,000 people were affected by the crippling disease every day. Public Awareness, advocacy, and funding remain crucial to Rotary and its partners, the World Health Organization, the U.S. Centers for Disease Control and Prevention, and UNICEF.

Proclamation Requested by: Frank Ortiz – Rotary Club of Santa Maria Breakfast Attachment(s): Proclamation
City of Santa Maria
Santa Maria, California
Proclamation
WHEREAS, Rotary International and the Rotary Clubs of the Santa Maria Valley & Nipomo have been engaged in a 38-year campaign to eradicate Polio worldwide; and WHEREAS, Rotary brings 121 years of history to this initiative. Its members are business, professional and community leaders who provide humanitarian service, encourage high ethical standards, and help build goodwill and peace in the world. Over 35,000 Rotary clubs located in more than 200 countries and geographical areas build coalitions and initiate service projects to address today’s challenges, including illiteracy, disease, hunger, poverty, lack of clean water, and environmental concerns.

WHEREAS, when Rotary began its mission to eradicate polio more than 350,000 children in 125 countries were stricken with polio every year, and nearly 1,000 people were affected by the crippling disease every day.

WHEREAS, today only two countries – Afghanistan and Pakistan – remain polioendemic. Due to efforts of the Rotary and its partners, the world is on the threshold of ending polio forever, making it only the second disease after smallpox to be eradicated; and WHEREAS, public awareness, advocacy and funding remain crucial to Rotary and its partners, the World Health Organization, the U.S. Centers for Disease Control and Prevention, and UNICEF;.

NOW, THEREFORE, I ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim October 24, 2026 as:
“WORLD POLIO DAY”
in the City of Santa Maria.

IN WITNESS THEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 20th day of October 2026.

______________________________
Alice M. Patino, Mayor

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Chenin Dow, Director of Community Development
DATE: October 20, 2026
SUBJECT: Proclamation Proclaiming October 11 through 17, 2026, as “Code Enforcement Officer Appreciation Week”
Description:

The City Council will present a Proclamation proclaiming October 11 through 17, 2026, as “Code Enforcement Officer Appreciation Week" in the City of Santa Maria.

BACKGROUND:

In September 2018, the California State Legislature designated the second week of October as Code Enforcement Officer Appreciation Week. Since that time, local jurisdictions throughout California have been encouraged to recognize Code Enforcement Officers and their contributions to their communities through a formal proclamation.

Code Enforcement Officers play an important role in protecting the quality of life within our communities. Through education, outreach, voluntary compliance, and enforcement, Code Enforcement professionals work to address property maintenance concerns, promote compliance with local regulations, and help prevent conditions that can negatively impact neighborhoods and businesses.

DISCUSSION:

The City of Santa Maria’s Code Enforcement Division is comprised of a Code Enforcement Manager and Supervisor who lead a team of four Code Enforcement Officers and one Code Enforcement Technician. Collectively, the Division addresses a wide range of issues involving building and zoning regulations, property maintenance, and health and safety violations.

Code Enforcement Officers serve an important and highly visible role in the community.

Their work includes responding to service requests and concerns submitted by residents and businesses, conducting inspections and investigations, providing education regarding local regulations, and proactively identifying conditions that may negatively impact neighborhoods and the community.

The Division works closely with other City departments and Federal, State, County, and local agencies to address complex issues and develop appropriate solutions. Through a combination of service-request driven enforcement, proactive enforcement, community 2 outreach, education, and voluntary compliance efforts, Code Enforcement works to prevent neighborhood deterioration, promote safe and well-maintained properties, and enhance the overall quality of life for Santa Maria residents and businesses.

Code Enforcement work often occurs behind the scenes and can involve challenging circumstances requiring professionalism, patience, sound judgment, and commitment to public service. Officers regularly interact with property owners, tenants, business owners, residents, and other public agencies while working to resolve violations and achieve compliance with applicable regulations.

Recognizing the dedication and contributions of Code Enforcement professionals provides an opportunity to acknowledge the important work they perform each day on behalf of the community. Therefore, it is recommended that the Mayor and City Council recognize October 11–17, 2026, as “Code Enforcement Officer Appreciation Week” in the City of Santa Maria.

ATTACHMENT(S)
Proclamation - 2026 Code Enforcement Week
City of Santa Maria
Santa Maria, California
Proclamation
WHEREAS, the second week of October is designated as “Code Enforcement Officer Appreciation Week” throughout the State of California to recognize and celebrate the role Code Enforcement Officers have in our communities; and
WHEREAS, Code Enforcement Officers provide for the safety, health, and welfare of residents through the enforcement of Local, State, and Federal laws and ordinances dealing with various issues of building, zoning, housing, environmental, and health and safety; and WHEREAS, Code Enforcement Officers are dedicated, highly-qualified, and highlytrained professionals who strive to assist communities in the prevention of neighborhood deterioration, as well as enhance communities, ensure safety, and preserve property values; and WHEREAS, Code Enforcement Officers often have a highly-visible role in the communities they serve and regularly interact with the public and a variety of Federal, State, County, and Local Officials; and
WHEREAS, the City of Santa Maria wants to recognize and honor its Code Enforcement Officers who continue to serve the community in a variety of ways to improve the quality of life for residents and businesses.

NOW, THEREFORE, I ALICE M. PATINO, Mayor of the City of Santa Maria hereby proclaim the week of October 11 through 17, 2026, as:
“CODE ENFORCEMENT OFFICER APPRECIATION WEEK”
in the City of Santa Maria.

IN WITNESS THEREOF, I have hereunto set my hand and have caused the Seal of the City of Santa Maria to be affixed hereto this 20th day of October 2026.

______________________________
Alice M. Patino, Mayor
1 SPECIAL CITY COUNCIL MEETING MINUTES CITY OF SANTA MARIA, CALIFORNIA October 8, 2026, 5:30 p.m.

City Hall Council Chambers
110 East Cook Street
Santa Maria
Roll Call: Councilmember Richard Batalla, Councilmember Gloria Soto, Mayor Pro Tem Gloria Flores, Mayor Alice Patino
Members Absent: Councilmember Maribel Aguilera
Staff Present: City Manager David W. Rowlands, Assistant City Manager Chuen Wu, City Attorney Thomas Watson, Director of Finance Rebecca Campbell, Fire Chief Bradley Dandridge, Director of Community Development Chenin Dow, Director of Recreation and Parks Ramon Galo, Director of Public Works Brett Fulgoni, Library Director Dawn Jackson, Chief Human Resources Officer Graciela Reynoso, Director of Utilities Shad Springer, Police Chief Christopher Williams, and Chief Deputy City Clerk Donna Schwartz
_____________________________________________________________________

1. CALL TO ORDER
Mayor Patino called the meeting to order at 5:30 p.m.

2. PRESENTATIONS

2.a Proclamation Proclaiming October 4 through 10, 2026, as “Fire Prevention Week” The City Council presented a Proclamation to Jim Austin, Santa Maria Fire Marshall, proclaiming the week of October 4 through 10, 2026, as “Fire Prevention Week” in the City of Santa Maria.

2.b Proclamation Proclaiming the month of October 2026 as “Domestic Violence Awareness and Prevention Month”
The City Council presented a Proclamation to Joselyn Nicanor, Santa Maria Shelter Lead Advocate, proclaiming the month of October as “Domestic Violence Awareness and Prevention Month” in the City of Santa Maria.

2.c Proclamation Commemorating the 60th Anniversary of the Santa Barbara County Association of Governments
The City Council presented a Proclamation to Marjie Kirn, Executive Director of Santa Barbara County Association of Governments, commemorating the “60th Anniversary of the Santa Barbara County of Association of Governments” in the City of Santa Maria.

3. PUBLIC COMMENT PERIOD (Not to exceed 15 Minutes)
Mayor Patino invited public comment. Speaking from the public was Cliff Solomon, Sofia Navarro, Gary Hall, Celest Mendoza, Patricia Solorio, Teresa Suarez, Adam Pacheco, Michelle Ambriz, Armando Santiago, Sergio Castillo, and Reynaldo Rodriguez.

Written public comment was received from Danny Mogg, Mike Ashmore, Fernanda Ambriz, Grace Ambriz, Michelle Ambriz, Maria Garcia, Marisol Olivera, Sofia Estrada Navarro, and Shirlee Heitman. 2 4. CONSENT CALENDAR
Consent Calendar Items 4.a.1 through 4.d.2 were approved as presented, including the adoption of Resolution Nos. 2026-210, 2026-211, 2026-212, 2026-213, 2026-214, and 2026-215. Items 4.a.3 and

4.a.4 were pulled for a separate vote and discussion by Councilmember Soto. The recorded vote appears with each item below.

Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Adopted the Consent Calendar as submitted.

Ayes (4): Councilmember Richard Batalla, Councilmember Soto, Mayor Pro Tem Gloria Flores, and Mayor Patino
Absent (1): Councilmember Aguilera
Motion carried by a recorded vote (4 to 0)

4.a CITY MANAGER/CITY CLERK DEPARTMENT

4.a.1 Ordinances and Resolutions
Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Waived the reading in full of all Ordinances and Resolutions.

Motion carried by a recorded vote

4.a.2 Approval of Minutes
Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Approved the Minutes of the regular City Council meeting of September 15, 2026.

Motion carried by a recorded vote

4.a.3 Adoption of a Resolution Approving a Wage and Benefits Package for the Non-Represented Management and Confidential Employees and Increase City’s Contribution to Health Benefits Premiums
Action: Adopted as Resolution No. 2026-210.

Moved by: Councilmember Soto
Seconded by: Councilmember Richard Batalla

1. Adopted a Resolution authorizing and approving a Wage and Benefits Package for the Non-Represented Management, and Confidential Employees to effect a cost of living base salary adjustment of two percent (2%) for certain classifications, and increase the City’s contribution to the health benefits premiums in 2027; and

2. Authorized the Mayor to execute the terms of the Resolution.

Ayes (4): Councilmember Richard Batalla, Councilmember Soto, Mayor Pro Tem Gloria Flores, and Mayor Patino
Absent (1): Councilmember Aguilera
Motion carried by a recorded vote (4 to 0)
3 4.a.4 Adoption of a Resolution Approving a Wage and Benefits Package for the Public Safety Managers Increase to City’s Contribution to Health Benefits Premiums Action: Adopted as Resolution No. 2026-211.

Moved by: Councilmember Soto
Seconded by: Councilmember Richard Batalla

1. Adopted a Resolution authorizing and approving a Wage and Benefits Package for the Public Safety Managers employee group’s increase the City’s contribution to the health benefits premiums in 2027; and

2. Authorized the Mayor to execute the terms of the Resolution.

Ayes (4): Councilmember Richard Batalla, Councilmember Soto, Mayor Pro Tem Gloria Flores, and Mayor Patino
Absent (1): Councilmember Aguilera
Motion carried by a recorded vote (4 to 0)

4.a.5 Adoption of a Resolution Approving an Amended and Restated Comprehensive Schematic Pay Schedule, effective October 17, 2026
Action: Adopted as Resolution No. 2026-212.

Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Adopted a Resolution approving a Comprehensive Schematic Pay Schedule, effective October 17, 2026, to implement pay changes to select employees in the Non-Represented Management and Confidential employee group.

Motion carried by a recorded vote

4.b FINANCE DEPARTMENT

4.b.1 Payment of Warrants
Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Order ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote

4.b.2 Payment of Payroll
Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Order ratified subject to having been certified by the proper Department Directors, as shown on records on file in the Department of Finance, and having been approved for payment by the Director of Finance.

Motion carried by a recorded vote
4 4.c FIRE DEPARTMENT

4.c.1 Adoption of a Resolution Approving the Donation of One Fire Engine (E101) to the City of Guadalupe
Action: Adopted as Resolution No. 2026-213.

Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Adopted a Resolution declaring the City of Santa Maria’s Fire Engine 101 to be surplus equipment and authorize the donation of the engine to the City of Guadalupe.

Motion carried by a recorded vote

4.d PUBLIC WORKS DEPARTMENT

4.d.1 Adoption of a Resolution Approving a Professional Services Agreement and a budget amendment for MOVE Santa Barbara County to Implement the City’s Pedestrian and Bicycle Safety Program
Action: Adopted as Resolution No. 2026-214.

Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla

1. Adopted a Resolution awarding a Professional Services Agreement and approves a budget amendment for MOVE Santa Barbara County to implement the City’s Fiscal Year 2026-27 Pedestrian and Bicycle Safety Education and Outreach Program; and

2. Authorized the City Manager or designee to execute the agreement.

Motion carried by a recorded vote

4.d.2 Adoption of a Resolution Authorizing Submission of an Application to the California Department of Transportation for the Sustainable Transportation Planning Grant Funding for the Active Transportation Plan Update
Action: Adopted as Resolution No. 2026-215.

Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla
Adopted a Resolution authorizing the City Manager or designee to submit an application to the California Department of Transportation for the Fiscal Year 2027–28 Sustainable Transportation Planning Grant to update the City’s Active Transportation Plan for a proposed $677,750 project, including a $600,000 grant request and a $77,750 City cash match.

Motion carried by a recorded vote
5 5. PUBLIC HEARING

5.a Adoption of a Resolution Approving the Urban Water Management Plan 2025 Update, Water Shortage Contingency Plan 2026 Update, and Rescinding the City’s Stage 2 Water Shortage Condition and Introduction of an Ordinance Amending Section 8-10.33 of the Santa Mayor Patino opened the public hearing. As there were no requests to speak, she subsequently closed the public hearing.

Action: Adopted as Resolution No. 2026-216 and Ordinance No. 2026-10.

Moved by: Mayor Pro Tem Gloria Flores
Seconded by: Councilmember Richard Batalla

1. Conducted a Public Hearing for the Urban Water Management Plan 2025 Update and Water Shortage Contingency Plan 2026 Update; and

2. Adopted a Resolution adopting the 2025 Urban Water Management Plan Update and Amended Water Shortage Contingency Plan 2026 Update and Rescinded the City’s Stage 2 Water Shortage Condition; and

3. Authorized the City Manager or designee to submit and file the 2025 Update to the Urban Water Management Plan with the California Department of Water Resources, in accordance with Assembly Bill 797; and

4. Waived first reading and introduced an Ordinance amending Section 8-10.33, Water Waste:

Outdoor Water Use Restrictions of Title 8 of the Santa Maria Municipal Code; and

5. Set said Ordinance for adoption at the next regular City Council Meeting.

Ayes (4): Councilmember Richard Batalla, Councilmember Soto, Mayor Pro Tem Gloria Flores, and Mayor Patino
Absent (1): Councilmember Aguilera
Motion carried by a recorded vote (4 to 0)

6. REPORT BY CITY MANAGER
City Manager Rowlands reported on the conclusion of the four town hall meetings regarding Measure C2026, which had a combined attendance of 35 residents. He stated that the meetings provided an opportunity to explain the proposed tax, with exemptions on food, prescription medications, hygiene products, and its potential impact on overall quality-of-life improvements. He concluded by commending City staff for their efforts in organizing and conducting the meetings. 6 7. ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB 1234 REPORTS) Councilmember Aguilera - Absent.

Councilmember Batalla shared that he attended the 54th Annual Law Enforcement Appreciation Night, 2026 Santa Maria Valley Chamber of Commerce Gala, and the Concert with a Cause event.

Councilmember Soto stated she attended the 2026 Santa Maria Valley Chamber of Commerce Gala.

Mayor Pro Tem Flores reported attending the 54th Annual Law Enforcement Appreciation Night, 2026 Santa Maria Valley Chamber of Commerce Gala, recognition of community members at Downtown Fridays, Santa Maria Barbecue Festival, Concert with a Cause event, League of California Cities Annual Conference, Airport Forum, Allan Hancock College Forum, and Scouting America event.

Mayor Patino announced she attended the following: Landlord-Tenant Question and Answer Workshop, 54th Annual Law Enforcement Appreciation Night, Santa Barbara County Association of Governments Board Meeting, 2026 Santa Maria Valley Chamber of Commerce Gala, State Route 135 Community Focus Group, recognition of community members at Downtown Fridays, Santa Maria Barbecue Festival, Marian Regional Medical Center Foundation Board Meeting, 19th Annual Cruzin’ for Life Car Show, Mayor’s Youth Task Force meetings, California Association of Councils of Governments Board Meeting, 56th Annual Maintenance Superintendents Conference, Local Agency Formation Commission Meeting, Pacific Christian’s 3rd Annual Project Rescue Fundraiser, grand opening of Sourdough & Co., and Filipino American History Month Celebration.

8. ADJOURNMENT
There being no further business before the City Council, Mayor Patino declared the City Council meeting adjourned at 6:47 p.m.

Chief Deputy City Clerk Alice M. Patino, Mayor

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: David Rowlands, City Manager
DATE: October 20, 2026
SUBJECT: Adoption of a Resolution Approving the Donation of Computers to Allan Hancock College, Santa Maria Historical Society Museum, and the Children’s Resource & Referral Discovery Museum
Description:

The City Council will consider adopting a Resolution approving the donation of computers to Allan Hancock College, Santa Maria Valley Historical Society Museum and the Children’s Resource & Referral Discovery Museum.

RECOMMENDATION:

Adopt a Resolution approving a donation of computers to Allan Hancock College, Santa Maria Valley Historical Society Museum and the Children’s Resource & Referral Discovery Museum.

BACKGROUND:
 Allan Hancock College Police Chief David Millard is requesting 6 Mobile Data Computers (MDCs), 6 MDC mounts, MDC pedestals, and 6 cradle points from Santa Maria Police/Fire Department decommissioned equipment.  Children's Resource & Referral Discovery Museum has a donated Hummer from the Santa Maria Police Department, and the donated Computer will display video footage inside the Hummer.
 Santa Maria Valley Historical Society Museum is requesting 2 PCs to upgrade their staff computers.

DISCUSSION:

The donation of computers will increase the public safety footprint for the Allan Hancock Police Department with minimal cost to both parties.

Santa Maria Valley Historical Society works from a non-profit standpoint and will benefit from increasing its security footprint and reliability with upgraded computers.

Children's Resource & Referral Discovery Museum will benefit from bringing new technology provided by the City of Santa Maria with the donation of a PC. 2 The donation of these refurbished computers will enhance our city’s public facing infrastructure that would otherwise be recycled in our landfill or sold in bulk to the highest bidder.

Fiscal Considerations
There is no fiscal impact to the General Fund associated with this donation.

Impact on the Community
No impact on the Community

ATTACHMENT(S)
A. Resolution

Attachment A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

APPROVING A DONATION OF COMPUTERS TO

ALLAN HANCOCK COLLEGE, SANTA MARIA VALLEY

HISTORICAL SOCIETY MUSEUM, AND THE CHILDRENS

RESOURCE & REFERRAL DISCOVERY MUSEUM
WHEREAS, the City has old computers and network hardware that have reached their useful life and have already been replaced;and
WHEREAS, there is a request for these computers to be donated to other non-profit agencies within the Santa Maria city limits in lieu of e-wasting them; and WHEREAS, the Information Technology Division has cleaned and wiped the computers and hard drives of any City related images, data and information; and WHEREAS, the proposed recipients and quantity is: Allan Hancock College – 6 Mobile Data Computers (MDCs), and supporting mounting hardware, 6 Cradlepoint wireless network routers, Santa Maria Valley Historical Society Museum – 2 Dell workstation computers, Children’s Resource & Referral Discovery Museum – 1 Dell workstation computer.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving the donation of computers to Allan Hancock College, Santa Maria Valley Historical Society Museum, and the Children’s Resource & Referral Discovery Museum.

SECTION 2 . The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 20th day of October 2026.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: David Rowlands, City Manager
DATE: October 20, 2026
SUBJECT: Adoption of a Resolution Approving a Continued Support and Maintenance Agreement with Motorola Solutions for an Additional Year of Radio System and Audio Logging Support.

Description:

The City Council will consider approving the award of a continued Support and Maintenance Agreement to Motorola Solutions.

Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

RECOMMENDATION:

1. Adopt a Resolution awarding a continued Support and Maintenance Agreement to Motorola Solutions for an additional year of radio system and audio logging support; and

2. Authorize the City Manager or designee to execute agreement.

BACKGROUND:

The City Operates and supports a state-of-the-art Motorola P25 700-800 MHz trunked radio system that provides critical radio operations for police, fire, dispatch and general service operations consisting of approximately 1000 subscribers. The radio system, in February of 2027, will reach its expiration of a 10-year contract with Motorola regarding support.

DISCUSSION:

It is recommended to maintain the current radio system, as it is functioning well, and Motorola is able to continue supporting the radio system and call logging support for at least one additional year while the City reviews and evaluates its options for its radio solution.

With the one-year support agreement Motorola will continue annual preventative and corrective maintenance, and support level agreements (e.g. time of response, onsite response, repairs, etc.) for the City’s Radio system.
2 Even though the system was procured with a completive process, the recommended support agreement will be continued through using a sole source justification document in accordance with the City’s Purchasing Guidelines.

Alternative(s)
City Council could decide not to award this support and maintenance agreement to Motorola and direct staff to seek alternative ways, or, select to maintain and use the existing systems without any support and maintenance.

Fiscal Considerations
The total cost of the proposed one-year support and maintenance agreement is $320,854.

Funding for this service has been allocated in the approved Fiscal Year 2026–2027 budget in the Radio Communication fund. System replacement charges and service charges are recovered from departmental subscribers.

Impact on the Community
Since this radio system supports public safety, it is critical that there is an active support and maintenance agreement. This ensures when an issue arises, support is provided to remediate issues.

ATTACHMENT(S)
A. Resolution
B. Motorola_Radio_Support_27-28
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA

AWARDING A SUPPORT AND MAINTENANCE AGREEMENT TO

MOTOROLA SOLUTIONS FOR AN ADDITIONAL YEAR

OF RADIO SYSTEM AND AUDIO LOGGING SUPPORT
WHEREAS, The City’s existing Motorola Radio and Audio Logging 10-year contract is expiring February 2027; and
WHEREAS, The City needs to maintain support and maintenance on the radio and audio logging system since it supports public safety; and WHEREAS, the Information Technology Division worked with Motorola to obtain another year of support covering the same support and maintenance for continued operations of radio and audio logging operations; and WHEREAS, the proposed purchasing agreement will be purchased with a sole source and in accordance with the City’s Purchasing Guidelines.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approving a Purchase Agreement to Motorola Solutions for a purchase price of $320,853.97.

SECTION 2. Authorizing the City Manager or designee to execute the Purchase Agreement;
SECTION 3. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.
///
///
///
Attachment A

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria held this 20th day of October 2026.

Mayor
ATTEST:

Chief Deputy City Clerk
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:

Department Director
City Manager
Attachment B
Date:06/03/2026
Required P.O. :

PO # :

Customer # :1036091726
Bill to Tag # :

Contract Start Date :01-Mar-2027
Contract End Date :29-Feb-2028
Payment Cycle :ANNUALLY
Qty Service Name Service Description Extended Amt
SVC02SVC0126A NICE GOLD-LITE PACKAGE $132,328.95
SVC01SVC0335A NETWORK PREVENTIVE MAINT-LEVEL 1 $17,499.98 SVC01SVC2007C ONSITE INFRA RESP-CUSTOM SOW $30,000.00
LSV01S01106A ASTRO SYSTEM ESSENTIAL PACKAGE $131,677.46 SVC01SVC1102C ASTRO DISPATCH SERVICE $9,347.58
Subtotal - Recurring Services $26,737.83 $320,853.97
Subtotal - One-Time Event Services $0.00 $0.00
Total $320,853.97

THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE

APPLICABLE, TO BE VERIFIED BY MOTOROLA
SPECIAL INSTRUCTIONS:

NICE Gold Lite Package (24x7 Remote Support + 8-5 Onsite if cannot troubleshoot remotely) Essential Package - Tech Support, Hardware Repair with Advanced Exchange, Self-Installed Security Patches Preventative Maintenance
Dispatch Service to Dispatch Motorola Technician or Engineer as needed Onsite line item covers up to 15 days of Motorola onsite support by Technician or Engineer I have received Applicable Statements of Work which describe the Services provided on this Agreement. Motorola's Terms and Conditions are attached hereto and incorporated herein by reference. By signing below, Customer acknowledges these terms and conditions govern all Services under this Agreement.

Company Name: SANTA MARIA, CITY OF
Attn:

Billing Address: 110 E COOK ST RM 6
City, State, Zip: SANTA MARIA , CA, 93454
Customer Contact: Michael Haberkern
Phone: (661) 243-7490
Attachment B

AUTHORIZED CUSTOMER SIGNATURE TITLE DATE

CUSTOMER (PRINT NAME)

MOTOROLA REPRESENTATIVE(SIGNATURE) TITLE DATE
Miguel Lombana 602-763-6325

MOTOROLA REPRESENTATIVE(PRINT NAME) PHONE
Company Name : SANTA MARIA, CITY OF
Contract Number : USC000047854
Contract Modifier : R03-JUN-2026 23:35:11
Contract Start Date : 01-Mar-2027
Contract End Date : 29-Feb-2028
REGIONAL SERVICES MANAGER 7/29/2026
Attachment B
Service Terms and Conditions
Motorola Solutions Inc. ("Motorola") and the customer named in this Agreement ("Customer") hereby agree as follows:

Section 1. APPLICABILITY

1.1 These Maintenance Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement.

Section 2. DEFINITIONS AND INTERPRETATION

2.1 “Agreement” means these Maintenance Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Maintenance Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise.

2.2 “Equipment” means the equipment that is specified in the attachments or is subsequently added to this Agreement.

2.3 “Services” means those installation, maintenance, support, training, and other services described in this Agreement.

Section 3. ACCEPTANCE
Customer accepts these Maintenance Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of this Agreement begins on the “Start Date” indicated in this Agreement.

Section 4. SCOPE OF SERVICES

4.1 Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement.

At Customer’s request, Motorola may also provide additional services at Motorola’s then-applicable rates for the services.

4.2 If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturer’s product manuals; and routine service procedures that are prescribed by Motorola will be followed

4.3 If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for that additional equipment expires.

4.4 All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. Customer’s obligation to pay Service fees for this Equipment will terminate at the end of the month in which Motorola receives the written notice.

4.5 Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments.

4.6 If Equipment cannot, in Motorola’s reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the price to Service that Equipment.

4.7 Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this.

Section 5. EXCLUDED SERVICES

5.1 Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events.

5.2 Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler.

Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by the transmission medium.

5.3 This Agreement pricing provided does not take into account prevailing wage requirement. Should prevailing wage regulations be applicable to this project, the pricing shall be subject to change to reflect compliance with those regulations.

Section 6. TIME AND PLACE OF SERVICE
Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer’s location, Customer will provide Motorola, at no charge, a non-hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment.

Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses.

Section 7. CUSTOMER CONTACT
Attachment B
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer’s personnel to maintain contact, as needed, with Motorola.

Section 8. INVOICING AND PAYMENT

8.1 Customer affirms that a purchase order or notice to proceed is not required for the duration of this service contract and will appropriate funds each year through the contract end date. Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date

8.2 Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. The Customer will pay all invoices as received from Motorola. At the time of execution of this Agreement, the Customer will provide all necessary reference information to include on invoices for payment in accordance with this Agreement.

8.3 For multi-year service agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S.Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPI-U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once the annual average for the new year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base).

Section 9. WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty, Customer’s sole remedy is to require Motorola to re-perform the non-conforming Service or to refund, on a pro-rata basis, the fees paid for the non-conforming Service. MOTOROLA DISCLAIMS ALL OTHER

WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Section 10. DEFAULT/TERMINATION

10.1 If either party defaults in the performance of this Agreement, the other party will give to the non-performing party a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party.

10.2 Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services.

10.3 If the Customer terminates this Agreement before the end of the Term, for any reason other than Motorola default, then the Customer will pay to Motorola an early termination fee equal to the discount applied to the last three (3) years of Service payments for the original Term.

Section 11. LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement.

ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR

OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision.

Section 12. EXCLUSIVE TERMS AND CONDITIONS

12.1 This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties.

12.2 Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized representatives of both parties.

Section 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS

13.1 Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorola’s property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request.

Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive the expiration or termination of this Agreement.

Attachment B

13.2 Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data.

13.3 This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement.

Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters.

Section 15. COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it will be modified as necessary to conform to applicable law.

Section 16. MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer’s custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola’s use without charge and may be removed from Customer’s premises by Motorola at any time without restriction.

Section 17. SOFTWARE, SUA, VIDEO AND SUBSCRIPTION SERVICES All sofware, SUA, video and subscription services provided by Motorola are governed by the Motorola Solutions Customer Agreement available at:
https://www.motorolasolutions.com/en_us/about/legal/communications_terms.html.

Section 18. GENERAL TERMS

18.1 If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect.

18.2 This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State in which the Services are performed.

18.3 Failure to exercise any right will not operate as a waiver of that right, power, or privilege.

18.4 Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party’s reasonable control, such as strikes, material shortages, or acts of God.

18.5 Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement.

18.6 Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In addition, in the event Motorola separates one or more of its businesses (each a “Separated Business”), whether by way of a sale, establishment of a joint venture, spin-off or otherwise (each a “Separation Event”), Motorola may, without the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event.

18.7 THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF THE START DATE UNLESS

EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates.

18.8 If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorola’s then effective hourly rates.

18.9 This Agreement may be executed in one or more counterparts, all of which shall be considered part of the Agreement. The parties may execute this Agreement in writing, or by electronic signature, and any such electronic signature shall have the same legal effect as a handwritten signature for the purposes of validity, enforceability and admissibility. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document.

Revised July 2, 2025

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Brett Fulgoni, Director of Public Works
DATE: October 20, 2026
SUBJECT: Adoption of a Resolution Approving Amendment No. 2 to the Agreement with CalPortland Construction, Inc., for the Mahoney and Black Road Paving 2026, Formal Bid No. 2026-03
Description:

The City Council will consider adopting a Resolution approving Amendment No. 2 to the Agreement with CalPortland Construction for Mahoney and Black Road Paving 2026, PW Bid No. 2026-03.

Environmental Notice: The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 Existing Facilities of the California Environmental Quality Act (CEQA) State Guidelines because the project consists of roadway rehabilitation and maintenance of existing public facilities.

RECOMMENDATION:

1. Adopt a Resolution approving Amendment No. 2 to the Agreement with CalPortland Construction for the Mahoney and Black Road Paving 2026, PW Bid No. 2026-03, and increasing the total amount not-to-exceed contract amount by $649,578, for a revised total amount not-to-exceed $2,637,576 and extending the contract time by nine working days; and

2. Authorize the City Manager or designee to execute Amendment No. 2 and any future amendments or change orders necessary, provided such amendments are within the scope of the project and consistent with the adopted project budget; and

3. Authorize the City Manager or designee to execute necessary project amendments to the agreement not to exceed the contingency amount.

BACKGROUND:

On June 16, 2026, the City Council awarded an agreement to CalPortland Construction for the Mahoney and Black Road Paving 2026 project, PW Bid No. 2026-03, in the amount of $1,987,998. The project generally consists of roadway pavement improvements, including grinding and removal of existing pavement, placement of asphalt concrete, pavement markings, and related improvements.

On August 26, 2026, Amendment No. 1 was executed to make clerical revisions to the agreement, including correcting the contractor's name and revising certain insurance 2 requirements. Amendment No. 1 did not increase the contract amount or add work to the project.

DISCUSSION:

During construction, the City identified additional pavement digout work on Black Road and Betteravia Road that was not included in the original bid proposal. The additional work consists of pavement digouts at three locations:
 Black Road along the Windset Farms Driveway: Approximately 26,600 square feet;  Black Road from railroad tracks to Stowell Road: Approximately 28,860 square feet;
 Betteravia Road from A Street to the Intersection of Mahoney Road; Approximately 53,931 square feet.

CalPortland Construction submitted two proposals totaling $649,578 to complete the additional work in conjunction with the existing project. The proposals identify an anticipated nine additional working days to complete the additional work.

The additional work was not included in the original bid proposal and, therefore, was not included in the original contract amount. Approval of Amendment No. 2 would increase the contract amount by $649,578, resulting in a revised total not-to-exceed amount of $2,637,576.

The additional work would be funded with Measure A funds. Completing the work in conjunction with the existing paving project would allow the City to address the identified pavement areas as part of the ongoing project.

Alternative(s)
The City Council could choose not to approve Amendment No. 2. However, this would prevent the City from authorizing the proposed additional work under the existing agreement and could require the City to address the work through a separate procurement or construction effort.

Fiscal Considerations
Sufficient Measure A funds are available in the approved budget to fund the proposed additional work. Approval of Amendment No. 2 would increase the CalPortland Construction agreement by $649,578 from $1,987,998 to a revised total not-to-exceed amount of $2,637,576.
3 Impact on the Community
Approval of Amendment No. 2 will allow the City to address additional pavement areas identified on Black Road and Betteravia Road in conjunction with the Mahoney and Black Road Paving 2026 project. Completing the additional work as part of the existing paving project will support the City's efforts to maintain and improve roadway infrastructure.

ATTACHMENT(S)
A. Resolution
B. Original Agreement
C. Amendment 1
D. Amendment 2
Attachment A

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA,
APPROVING AMENDMENT NO. 2 TO THE AGREEMENT

WITH CALPORTLAND CONSTRUCTION FOR THE
MAHONEY AND BLACK ROAD PAVING 2026, PW BID NO. 2026-03, AND INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT BY $649,578

AND EXTENDING THE CONTRACT TIME BY NINE WORKING DAYS
WHEREAS, on June 16, 2026, the City Council of the City of Santa Maria awarded an Agreement for Mahoney and Black Road Paving 2026, PW Bid No. 2026-03, to CalPortland Construction, in an amount not to exceed $1,987,998; and WHEREAS, Amendment No. 1 was executed on August 26, 2026, to make clerical revisions to the Agreement, with no change to the contract amount or scope of work; and WHEREAS, during construction, the City identified additional pavement digout work on Black Road that was not included in the original bid proposal, and CalPortland Construction submitted a proposal in the amount of $649,578 to perform the additional work, which is anticipated to require nine additional working days; and WHEREAS, sufficient Measure A funds are available to fund the additional work, and the City desires to authorize the additional work, increase the Agreement amount by $649,578 and extend the contract time by nine working days; and WHEREAS, Amendment No. 2 will increase the total not-to-exceed Agreement amount from $1,987,998 to $2,637,576, with all other terms and conditions of the Agreement remaining unchanged
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Santa Maria, California, as follows:

SECTION 1. Approve Amendment No. 2 to the Agreement with CalPortland Construction for Mahoney and Black Road Paving 2026, PW Bid No. 2026-03, increasing the total not-to-exceed Agreement amount by $649,578, from $1,987,998 to $2,637,576, and extending the contract time by nine working days.

SECTION 2. Authorize the City Manager or designee to execute Amendment No. 2 and any future amendments or change orders necessary provided such amendments are within the scope of the project and consistent with the adopted project budget.

SECTION 3. Authorize the City Manager or designee to execute necessary project amendments to the Agreement not to exceed the contingency amount.

Attachment A

SECTION 4. Authorize the Chief Deputy City Clerk to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Santa Maria, California, held this 20th day of October 2026.

ATTEST:

Chief Deputy City Clerk
Mayor
APPROVED AS TO FORM:
_______________________________
City Attorney
APPROVED AS TO CONTENT:
_______________________________
Department Director
_______________________________
City Manager










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Attachment D
AMENDMENT NO. 2 TO AGREEMENT
This Amendment No. 2 to the Agreement for Mahoney and Black Road Paving 2026, Formal Bid No. 2026-03, dated June 16, 2026, is made on October 20, 2026, by and between CalPortland Construction, a California Corporation (“Contractor”), and the City of Santa Maria, a California Municipal Corporation and charter city (“City”), in Santa Maria, California, based on the following recitals:

1. On June 16, 2026, the City and Contractor entered into an Agreement for Mahoney and Black Road Paving 2026, Formal Bid No. 2026-03, in an amount not to exceed $1,987,998; and

2. The City desires to authorize additional pavement digout work on Black Road and Betteravia Road that was not included in the original bid proposal; and

3. The Contractor has submitted two proposals in the amount of $649,578 for the additional pavement digout work, which is anticipated to require nine additional working days to complete; and

4. The Contractor agrees to the increase in compensation and extension of contract time set forth below, and both parties wish to amend the Agreement accordingly.

NOW, THEREFORE, IT IS AGREED:

1. The total not-to-exceed amount under the Agreement is hereby increased by $649,578.00;

2. The new total not-to-exceed amount under the Agreement shall be $2,637,576.00; and

3. The contract time under the Agreement is hereby extended by nine (9) working days to accommodate completion of the additional pavement digout work; and

4. All other terms of the Agreement remain unchanged.
///
///
///
2 Atty. Rev. 2022
IN WITNESS WHEREOF, this Amendment No. 2 is executed by the parties on the date first written above.

CONTRACTOR, CalPortland
Construction
CITY OF SANTA MARIA, a Municipal
Corporation
____________________________
By: Derek Todd
VP/Construction General Manager
___________________________
By: Brett Fulgoni
Public Works Director
ATTEST:
___________________________
Donna G. Schwartz
Chief Deputy City Clerk
APPROVED AS TO FORM:
______________________
City Attorney
______________________
Risk Manager

COUNCIL AGENDA REPORT
TO: Mayor and City Council
FROM: Shad S. Springer, Director of Utilities
DATE: October 20, 2026
SUBJECT: Adoption of Ordinance No. 2026-10, Amending Section 8-10.33 Water Waste: Outdoor Water Use Restrictions of Title 8 of the Santa Maria Municipal Code
RECOMMENDATION:

Waive the second reading and adopt Ordinance No. 2026-10, amending Section 8-10.33 Water Waste: Outdoor Water Use Restrictions of Title 8 of the Santa Maria Municipal Code.

BACKGROUND:

At a special City Council meeting held on October 8, 2026, the City Council introduced Ordinance No. 2026-10, to amend Section 8-10.33 Water Waste: Outdoor Water Use Restrictions of Title 8 of the Santa Maria Municipal Code. This ordinance becomes effective 30 days after City Council adoption.

Attachment A

ORDINANCE NO. 2026-10

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF SANTA MARIA, CALIFORNIA
AMENDING SECTION 8-10.33 WATER WASTE: OUTDOOR WATER USE RESTRICTIONS OF TITLE 8 OF THE SANTA MARIA MUNICIPAL CODE WHEREAS, the City has historically implemented State-mandated water conservation requirements through its Water Shortage Contingency Plan, including enacting Stage 1 by adoption of Resolution 2014-131 on November 18, 2014, amending Stage 1 by adoption of Resolution 2015-46 on May 19, 2015, and enacting Stage 2 by adoption of Resolution No. 2022-70 on June 21, 2022; and WHEREAS, many water conservation requirements have since become permanent State requirements and the Santa Maria Municipal Code must be updated to incorporate and clarify those permanent requirements, establish related enforcement authority, and distinguish permanent conservation measures from additional measures applicable during an actual water shortage.

NOW, THEREFORE, IT IS HEREBY ORDAINED by the City Council of the City of Santa Maria, State of California, as follows:

SECTION 1. Section 8-10.33 of Title 8 of the Santa Maria Municipal Code concerning Water Waste is hereby amended as follows:

Section 8-10.33 Water Waste: Outdoor Water Use Restrictions. (a) To promote water conservation and prevent water waste, each of the following actions is prohibited, except where necessary to address an immediate health and safety need or to comply with a term or condition in a permit issued by a state or federal agency:
(i) Irrigation of non-functional turf with potable water, as codified in California Water Code §10608.14.
(ii) Use of a free-flowing water hose or filling apparatus, except where the unit is fitted with an automatic shut-off nozzle to cease dispensing water immediately when not in use.
(iii) Application of potable water to outdoor landscapes during or within 48 hours of measurable rainfall.
(iv) Application of potable water to driveways and sidewalks. (v) Use of potable water in a fountain or other decorative water features, except where such water is part of a recirculating system. (vi) Any outdoor irrigation of ornamental landscapes or turf from 12 p.m. to 4 p.m.

Attachment A

(b) Where any consumer willfully and negligently wastes water through the misuse of sprinklers or any other outdoor watering facilities, the water may be shut off and sealed by the Utilities Department and shall not be turned on again until a turn-on fee as provided in the Schedule of Fees and Charges within this Code is paid by the consumer.

SECTION 2. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to Section 15601(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance amending the public facilities and services code will have a significant effect on the environment.

SECTION 3. If any part or provision of this chapter, or the application thereof to any person or circumstance, is held invalid, the remainder of the chapter, including the application of that part or provision to other persons or circumstances, shall not be affected thereby and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable.

SECTION 4. This Ordinance shall be in full force and effect 30 days after its passage. Within 15 days following its passage, the Chief Deputy City Clerk shall cause this Ordinance to be published in a newspaper of general circulation in accordance with State Law; or when deemed necessary due to the length or complexity of the Ordinance, cause a summary of the Ordinance to be prepared and published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted. If a summary is published at least five days prior to the City Council meeting at which the proposed Ordinance is to be adopted, then within 15 days after adoption of the Ordinance the Chief Deputy City Clerk shall publish a summary of the Ordinance with the names of those City Council Members voting for and against the Ordinance and shall post a certified copy of the full text of such adopted Ordinance along with the names of those City Council Members voting for and against the Ordinance.

SECTION 5. The Chief Deputy City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the Chief Deputy City Clerk shall consult with the City Manager and City Attorney concerning any changes deemed necessary. ///
///
///
Attachment A

INTRODUCED at a special meeting of the City Council held the 8 th day of October
2026, and PASSED AND ADOPTED the 20th day of October 2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Donna G. Schwartz
Chief Deputy City Clerk
Alice M. Patino
Mayor
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO CONTENT:
_________________________
City Manager