SECOND MODIFICATION OF AGREEMENT NO. 10141 (CCS)
This Second Modification of Agreement Number 10141 (CCS) ("Second Modifica- tion"), entered into as ofUpru_2_, 2016, by and between the City of Santa Monica, a municipal corporation ("City"), and Goodwin Simon Strategic Research is made with reference to the following:
RECITALS
A. On or about February 29, 2016, the City and Goodwin Simon Strategic Research entered into Agreement Number 10141 (CCS) for conducting the City's Bi-An- nual Citywide Resident Satisfaction Survey ("Original Agreement").
B. On or about March 31, 2016, the City and Goodwin Simon Strategic Research en- tered into a First Modification of Agreement Number 10141 (CCS) ("First Modifi- cation" which added services to be performed and increased the contract price to pay for those additional services. The Original Agreement and First Modification may be referred to collectively herein as "the Agreement." C. The City and Goodwin Simon Strategic Research desire to modify the Agreement to include a change in methodology for the Bi-Annual Resident Satisfaction Sur- vey, include additional services to be performed by Goodwin Simon Strategic Re- search, to increase the contract price to pay for those changes and additional ser- vices, and to modify paragraphs 18.3 and 21.1.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agree- ment as follows:
1. Section 2 of the Agreement entitled "Goodwin Simon Strategic Research Services" shall be modified by adding the following paragraph:
Additional Services. Goodwin Simon Strategic Research will perform all of the additional services ("Additional Services") described in Ex- hibit A-2, Scope of Services. Goodwin Simon Strategic Research will complete the Additional Services in accordance with Exhibit B-2, Budget.
2. Section 4 of the Agreement entitled "Compensation" shall be modified by adding the following paragraph:
Compensation. The City will compensate Goodwin Simon Strategic Research for the Additional Services in an amount not to exceed $69,050.00, as set forth in Exhibit B-2. The total contract price for ser- vices pursuant to the Original Agreement, the First Modification, and this Second Modification shall not exceed $182,450.00.
3. Exhibit A-2 and Exhibit B-2 are attached hereto and incorporated herein by this reference.
1 March 2016
4. Paragraph 18.3 of Section 18 of the Agreement entitled "Records" shall be deleted in its entirety and replaced with the following paragraph:
Records.
18.3 Goodwin Simon Strategic Research must allow the City to have free access to Goodwin Simon Strategic Research's books and records and to inspect all work, data, documents, proceedings and activities related to this Agreement. The City has the right to examine or audit Goodwin Simon Strategic Research's records, and Goodwin Simon Strategic Research agrees to cooperate with any examination or audit of its records.
5. Paragraph 21.1 of Section 21 of the Agreement entitled "Sub-consultants" shall be deleted in its entirety and replaced with the following paragraph:
Sub-consultants.
21.1 If Goodwin Simon Strategic Research proposes to have any sub-consultant perform any part of the Services, Goodwin Simon Strategic Research must submit a request for approval in writing, describing the scope of work to be subcontracted, the name of the proposed sub-consultant, and the total price or hourly rates used in preparing an estimated cost for the sub-consultant's services. The use of a call center currently utilized by Consultant shall be deemed approved. With respect to any other sub-consultant, the City's approval shall not be unreasonably withheld.
6. Except as expressly modified by this Second Modification, all other terms and con- ditions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Second Modification as of the date and year first written above.
CITY OF SANTA MONICA,
ATTEST: a municipal Corporation
Rease Caden Sic Fickle
DENISE ANDERSON-WARREN Cl RICK COLE
City Clerk - City Manager
APPROVED AS TO FORM: Goodwin Simon Strategic Research
Mashame Matice in faulter
MARSHA JONES MOUTRIE Name: PAUL R GOOnUn
City Attorney
Title:_ Oun
2 March 2016
Exhibit A-2
Additional Services
Scope of Services and Deliverables
Bi-Annual Resident Satisfaction Surveys
Original Methodology:
• RDD land line (45% of completes)
• Voter file wireless
• Enhanced (listed) wireless
• Voter file Latinos if needed to reach 12% quota
Revised Methodology:
• RDD land line (45% of completes)
• RDD wireless
• Enhanced (listed) wireless
• Voter file Latinos if needed to reach 12% quota
Resident Mobility Survey Approach:
• Conduct and administer a retrospective resident mobility survey primarily using an online survey and conduct a telephone survey to supplement the online out- reach.
• Eligible survey respondents are City of Santa Monica residents aged 18 or older.
Only one respondent is required per household, but the City also desires the char- acteristics of responding residents to align with the most recent Census demo- graphic figures for the City regarding resident age, gender, ethnicity, auto owner- ship, income level and Santa Monica zip code distribution. • The survey is to be conducted in English and Spanish. • The City needs to have the data collection completed before the Expo Light Rail starts operating in May 2016.
• The City desires prior day travel information from a representative sample to at- tain an approximate goal of 600 to 800 completed surveys representing prior day travel distributed across both weekdays and weekends.
• The contractor must provide the final results in a database with the appropriately labeled location fields that contain a consistent nomenclature and abide by ad- dress fields necessary for Geographic Information System post processing. The spe- cific nomenclature will be determined in coordination with City staff. 3 March 2016
• The contractor will be expected to weight the survey responses to represent the full City population. The contractor should provide detailed documentation of the weighting procedure, and provide the City with the final dataset which contains any weighting factors applied to a particular respondent as separate data field(s).
All un-weighted data will be provided to the City.
• At the conclusion of the survey, the consultant will provide the City with a data file of all survey responses in a format to be determined in consultation with City Staff. The file should contain separate fields containing complete responses to each survey question, and any weighting factors to be applied to a particular re- spondent. Note that the day and date for which travel was reported should also be included as separate fields.
• The consultant will prepare a draft report of the findings for review by City staff by July 1, 2016, with a final report expected by the end of August 29, 2016. The reports will include descriptive statistics and complete tables using the weighted data, as agreed upon. The report should also include a discussion of each of the following:
• Sampling frame and subgroup sample size determination • Response rate (overall and by agreed-upon subcategories of respondents) • Sampling methodology and determination of how responses were col- lected
• The method determined for response rates should be described in detail • Day and date of travel reported
• Descriptive statistics of responses to each question
• Consultant will make two presentations of the study results: one to City staff, and a second, if requested, to the City Council or Planning Commission. • Consultant will assist with collecting information to distribute incentives, should they be available.
March 2016
Exhibit B-2
Budget
Bi-Annual Resident Satisfaction Survey:
Year one cost for 400-500 completed surveys to be increased by $4,200 for a total not to exceed $42,450.
If option to renew is executed:
Year two cost for 400 - 500 completed surveys to be increased by $14,850 for a total not to exceed $60,000.
Resident Mobility Survey Total Cost not the Exceed:
(Additional Services as per this Second Modification)
$50,000.00 for 600-800 completed surveys
Payment Schedule:
Payment Schedule: Performance based Cost
10% Survey Questionnaire Finalization $ 5,000.00
5% Sample Weighting $ 2,500.00
35% Completion of Online Survey $ 17,500.00
35% Completion of up to 300 Telephone Surveys $ 17,500.00 5% Raw Data Transfer with Weighted Samples $ 2,500.00
10% Completion of Final Report and Presentations $ 5,000.00 100% Total $ 50,000.00
The total increase in Compensation for Additional Services pursuant to this Second Modification, including the renewal option, shall not exceed $69,050.00 ($4,200.00 plus $14,850.00 plus $50.000.00)
The total contract price for Services pursuant to the Original Agreement, the First Modification, and this Second Modification shall not exceed $182,450.00. 5 March 2016