CONTRACT COVERSHEET
ATTACH TO ALL CONTRACTS
Submit 3 contract originals: 1) consultant/contractor, 2) originating department; and 3) City Clerk Sandu Munico Before delivery to CAO, contract must be reviewed by Contracte Coordinator and Department Director. Place "sign here" tabs placed on the correct signature lines, and ensure the City Attorney, City Manager and City Clerk names are spelled correctly.
Contract Approval Routing Order Reviewed by Signed Date 1 Contracts Coordinator John Barry 6/22/16
fuks
2 Department Director Andy Agle
3 City Attorney's Office (CAO staff)
4 Contractor/Consultant (City staff)
5 City Manager's Office (CMO staff)
6 City Clerk's Office (CCO staff)
Section Completed by Department
Date: Department: Ext: 2251
6/27/16 From: Claudia Kompa HED
Contractor/Consultant Name:
Paul Goodwin/Goodwin Simon Strategic Research
Purpose of contract/scope of services: Why the City is entering into-this contract, what project the services are related to, if the contract was approved by council and if funding is available. (If more space is needed, attach separate page.) On 5/24/2016, Council authorized the City Manager to negotiate and execute a modification of up to $40,000 to the PSA for GSSR, to conduct additional resident surveys to gauge support for various potential affordable housing funding strategies, focusing on the possibility for .5% affordable housing measure as wells as combinations with parks and open space. Attached is the Third Modification.
Competitive process followed? • YES - Bid or RFP #: •NO - This is an Exception to the 16 Competitive Process.(include completed
. Exception to the Competitive Process For)
Staff member to contact once agreement is signed:
Claudia Kompa Ex: 5723
Project Manager: Ex: 5723
Andy Agle
Сона - 120% Renewal Opton(s): 0
(include contingency) 40,000 not to exceed 222,450
Accounts) to Encumber and Amounts): 40,000 FY 2015-16 from SO015202.589000 (41) Section Completed by Contracts Coordinator
Authorization: • CMO Only * Council / CMO
Contract Number: 01. 4/
(Date approved by Council): 211644-2416
Purchasing Requirements Met/Contract Checklist Attached? Supplemental Forms Completed/Attached:
#Yes ONO
usiness License Requirec
Karan Regiment evAproval, chat tree K Yes # 15097
•Attached On File
Mod Fut BB
4 CONTRACT CHECKLIST
Shade smoken
The Contracts Coordinator has determined the following requirements must be met for HED (insert division name) request to procure the following service:
Third Modification for Professional Services Agreement for Goodwin Simon Strategic Research Section 1: Soliciting Proposals
• Informal Proposals Required
• Professional Services: less than $80,000
• Contractual Services: $10,000 to $175,000
• Formal Request for Proposal and City Council authorization required Professional Services: greater than $80,000
Contractual Services: greater than $175,000
• Exception to Competitive Process- Contact Purchasing Services Manager Complete Exception to Competitive Process Request Form
• Attach Exception to Competitive Process Form approved by Department Director/Purchasing Manager/City Manage
Other or N/A Third Modification
Section 2: Supplemental Forms Requireg
ow files
Coversheet • W9 Form • Living Wage Certification • Oaks Initiative Disclosure (new vendor) (if over $54,200, renewed annually). (if over $25k, renewed annually) • Business License • State of Arizona Disclosure or MeAN • City Council Staff Report 150975 (N/A for Federally Funded PSAs or SAs) (if applicable) 311/16 # 524-16 Section 3: Contract Type (Templates are available on e-desk except for Custom Agreements) Professional Services Agreement
Contractual Services Agreement
Modification to Professional Services Agreement / Modification to Contractual Services Agreement L Prevailing Wages Agreement
Construction Contract / Construction Management Agreement Software License and/or Software Maintenance and Support Agreement CCS Instructors Agreement
Grant Agreement
Custom Agreement
n$ - Renewal Letter
Exercising Retain Opi
Other: Modificallon
Section 4: Insurance Requirements
• Professional Services Insurance Requirements - Template 1 (requires professional liability insurance) Professional Services Insurance Requirements - Template 2 (omits professional liability insurance) 13 Contractual Services Insurance Requirements Template Prevailing Wage insurance Requirements Template
Risk Mgmt. Confirmation (for Modifications and Renewal Letters ONLOriginal Requirements met B Custom Insurance Requirements
Section 5: Contract Authorization/Execution Process
City Manager approval required
• Professional Services: less than $80,000 including renewals and contingency • Contractual Services: $10,000 to $175,000
• City Manage asid Cly incil approval (staff report equiped defe uta 2B Contractual Services: greater than $175,000
Contracts Coordinator John Barry
3 rev 2/29/16
THIRD MODIFICATION OF AGREEMENT NO. 10141 (CCS)
This Third Modification of Agreement Number 10141 (CCS) ("THIRD Modifica- Monica, tered into as of porklay Cly, and 6, bind been the city of arch is — 2016, by and between the City of Santa made with reference to the following:
RECITALS
A. On or about February 29, 2016, the City and Goodwin Simon Strategic Research entered into Agreement Number 10141 (CCS) for conducting the City's Bi-An- nual Citywide Resident Satisfaction Survey ("Original Agreement").
B. On or about March 31, 2016, the City and Goodwin Simon Strategic Research en- tered into a First Modification of Agreement Number 10141 (CCS) ("First Modifi- cation" which added services to be performed and increased the contract price to pay for those additional services.
C. On or about April 26, 2016, the City and Goodwin Simon Strategic Research en- tered into a Second Modification of Agreement Number 10141 (CCS) ("Second Modification"' which added services to be performed and increased the contract price to pay for those additional services. The Original Agreement, First Modifica- tion and Second Modification may be referred to collectively herein as "the Agree- ment."
D. The City and Goodwin Simon Strategic Research desire to modify the Agreement to include additional services to be performed by Goodwin Simon Strategic Re- search and to increase the contract price to pay for those additional services.
TERMS AND CONDITIONS
Now, therefore, the undersigned parties do hereby mutually agree to modify the Agree- ment as follows:
1. Section 2 of the Agreement entitled Goodwin Simon Strategic Research shall be modified by adding the following paragraph:
Additional Services. Goodwin Simon Strategic Researchi will perform all of the additional services ("'Additional Services") described in Exhibit A-3, Scope of Services. Goodwin Simon Strategic Research will complete the Additional Services in accordance with Exhibit B-3, Budget.
2. Section 4 of the Agreement entitled "Compensation" shall be modified by adding the following paragraph:
Compensation. The City will compensate Goodwin Simon Strategic Re- search for the Additional Services in an amount not to exceed $40,000, as set forth in Exhibit B-3. The total contract price for services pursuant to the Original Agreement, First Modification, Second Modification and this Third Modification shall not exceed $222,450.
1 February 2016
3. Exhibit A-3 and Exhibit B-3 are attached hereto and incorporated herein by this reference.
4. Except as expressly modified by this Third Modification, all other terms and condi- tions of the Agreement shall be and remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Third Modification as of the date and year first written above.
ATTEST: CITY OF SANTA MONICA,
a municipal corporation
Anise Anduca tar tick ol
DENISE ANDERSON-WARREN By:
City Clerk
City Manager
MARSHA JONES MOUTRIE
Goodwin Simon Strategic Research
In PoweR Good
Name: _ PAUL R GooDwIn
Title:_ OWNe
2 February 2016
Exhibit A-3
Additional Services
Scope of Services and Deliverables
The scope of work for completing this study includes the following:
• Goodwin Simon Strategic Research will meet with City representatives in person to review research needs and explore changes from the previous survey instruments.
• Goodwin Simon Strategic Research will draft a questionnaire and present it to the City for review and a revision. It is anticipated there may be three to four iterations before the survey draft is ready for testing. • Goodwin Simon Strategic Research will test the draft survey to determine the questionnaire length and to make sure that questions are working as planned.
Goodwin Simon Strategic Research will translate the survey into Spanish once the draft is finalized.
• During the testing period, Goodwin Simon Strategic Research will draw a sample and train a call center for the study.
• Methodology
15-minute interview
• 900 respondents
• voter file sample
• The fielding will take approximately five to six days and nights to reach the split sample of 900 interviews. Interviewers will use strict call back procedures to reduce the likelihood of bias resulting from lack of completes with hard to reach residents. Goodwin Simon Strategic Research will also have hand off procedures in place for respondents who prefer to be interviewed in Spanish. • Goodwin Simon Strategic Research will then produce aggregate results, followed by cross-tabulation tables. These tables will break out findings by variables such as owner/renter, political orientation, and presence of children in the home. 1 March 2016
• Goodwin Simon Strategic Research will then prepare a written summary of findings, including an executive summary and then detailed findings. Goodwin Simon Strategic Research will use tables and figures to illustrate the results. • Goodwin Simon Strategic Research will present results to Council, staff, or other audiences as requested by City.
Other deliverables include:
• A questionnaire in draft and final form
• Topline results
• Cross tabulation tables
• A written summary of findings
• Oral briefings as desired
• Additional memoranda for use by the media, elected officials, etc. • Public presentations of results
Schedule/Milestones: Start date to be determined by the City Week 1: Meeting with City staff to discuss survey purposes and goals, and identity questions from previous track that the City wishes to repeat, and to identify new areas of inquiry
• Week 2: Questionnaire draft to City staff. Revision and editing • Week 3: Finalize questionnaire. Translation into Spanish. Sample design completed and sample in place
• Week 4: Fielding begins
• Week 5: Main fielding concludes
• Week 6: Topline results to City staff
• Week 6: Cross-tab tables available to City staff
2 March 2016
• Week 9: Written report to City staff.
• Week 10 - 18: Goodwin Simon Strategic Research will make presentations of results as requested
3 March 2016
Exhibit B-3
Budget
Telephone interviews: $40,000
Payment Schedule:
100% upon written report provided to City
The total amount of compensation for Services Rendered during the Term, pursuant to the scope of service identified in Exhibit A-3, shall not exceed Forty Thousand Dollars ($40,000).
4 March 2016